AW2025 - Aviation Camp Booklet by Woodleigh School

ACTIVITIES WEEK

AVIATION: LEARN TO FLY AT TOCUMWAL CAMP 2025

18-22 AUGUST, 2025

AVIATION: LEARN TO FLY AT TOCUMWAL

July 2025

Dear Student and Parents/Guardians,

Once again, we head for Tocumwal and the Murray Border Flying Club rooms where we will be based for the whole week. Students will undertake customised intensive flying training and theory revision.

The trek begins at Tyabb where we will load up the aircraft and minibus and head for Tocumwal. The first crew will commence flight planning and practical navigation training to prepare for the departure to our destination while the others will be transported by minibus driven by myself and another staff member to be confirmed. Once at Tocumwal, students will undertake flying training with the Peninsula Aero Club Instructors. Our accommodation will be cabins/motel rooms at the Boomerang Way Caravan Park. Students will have some down time with further opportunities for theory instruction and revision while others are flying. The return trek will allow the second crew to hone their navigation skills.

Although for the majority of time students will be either flying or preparing for their flights, there will be the opportunity for students to have some free time, so some spending money may be useful, though not necessary. Students will always be supervised by Woodleigh staff.

The Murray Border Flying Club has offered us full use of their facilities and we have comfortable accommodation a few kilometres away. It is expected that many students will undertake final flight tests for Solo Flight Certificates and Recreational pilot licences from this airport.

Please note that this camp will depart Tyabb on Monday 18 August, immediately following the safety briefing at 9:00am. Wheels up no later than 10:00am (weather permitting). Parents are welcome to watch the fleet depart.

Students will start to arrive back at Tyabb Friday 22 August between 2:00 - 5:00pm (weather permitting) and parents can collect students once aircraft are hangared.

Parents/Guardians, please respond to the Operoo eForm and ensure that your child’s medical information is up to date.

In this booklet you will find further information regarding the camp so please read through this carefully.

If there are any further queries you may have, please do not hesitate to contact me. We look forward to a fun and rewarding week!

Yours sincerely,

Mr Michael Scott Aviation Camp Coordinator

IMPORTANT INFORMATION

Our camp is being held on the lands of the Bunurong & Boonwurrung people and the Bikolatban clan of the Bangerang people and we wish to acknowledge them as Traditional Owners. We pay our respects to their Elders past and present. We are grateful to be visiting their land and we recognise their continuing culture and the contribution they make to the life of this land.

POLICY RELATING TO STUDENTS WITHDRAWING FROM ACTIVITIES WEEK CAMP/ABSENTEE CHARGEBACK POST CAMP

Activities Week Camp is a compulsory part of the school curriculum and all students are expected to participate. Bookings and arrangements are made on this expectation.

In the event that a student withdraws from the camp due to medical reasons, the school requires prior written notice accompanied by a valid medical certificate. In such cases, families will be responsible for all non-refundable costs incurred, including but not limited to flights, accommodation, and other pre-paid expenses.

For cancellations due to a change of mind or any non-medical reasons, families will be charged the full camp fee.

SUNSMART POLICY

In keeping with the school’s “SunSmart” approach to outdoor activities, students are required to bring sunscreen, a protective hat (with a wide brim) and to wear tops which adequately cover the skin of the shoulders and back. In the event of swimming activities, students will need “rashies” or t-shirts. Sunscreen is an additional protection - it does not take the place of clothing or shade.

NUT POLICY

On Camp, we request that parents/students avoid bringing food products that contain nuts of any kind. In order to minimise the risk to students with severe allergies.

The school cannot guarantee that the camp environment will be 100% allergen free, hence students with allergies need to remain vigilant in their decisions around any food that they ingest.

EMERGENCY SCHOOL CONTACT

In the event of an emergency, or if you need to urgently contact your child, please do not ring the camp (or your child) directly but rather contact the school during office hours on (03) 5971 6100 or contact after hours on mobile 0482 888 022

RESPOND TO OPEROO EFORM

To enable staff to fulfil their duty of care to students, we need accurate and up-to-date information about medical and personal issues for all students. Please respond to the Operoo eForm and ensure that your child’s medical information is up to date. Any last-minute changes should be communicated directly to the leader of the camp as well as updated on Operoo. We do rely on this information, and parents do have a duty of disclosure, to ensure all relevant information is known.

INFORMATION COLLECTION POLICY

Confidential medical and other sensitive information collected and used for the running of these camps will be handled in line with the School’s Privacy Policy.

POLICY RELATING TO STUDENTS SENT HOME FROM CAMP

Where a student does need to be sent home, for medical, personal, or discipline reasons, they will need to be collected from the camp by their parent/guardian (at their own expense) - they cannot travel unaccompanied. In all cases, arrangements must be made with school and special arrangements may need to be in place for remote camps, i.e. 3 or more hours from school.

EXTREME WEATHER POLICY

We will modify our program based on weather forecasts - we will be in contact with Woodleigh School to review the week’s weather as it unfolds. In the event of a day being forecast to be Extreme (under the CFA Fire Danger Rating system) the program will be modified at the least, to ensure safety in the heat, and evacuation plans in readiness. In the event of a day being forecast to be Code Red (Catastrophic), the program will be cancelled in advance and students evacuated the day before. The School will use SMS and email to communicate with parents in such cases.

AVIATION: LEARN TO FLY AT TOCUMWAL - CAMP INFORMATION

CAMP DATES

Monday 18 - Friday 22 August 2025.

MEDICATION ON CAMP

Any students taking prescription medication on camp will need to provide all medication (in original packaging) to school by no later than Tuesday 12 August 2025. You can drop off the medication to reception or the First Aid Centre anytime between 8am-4.30pm. Before handing in your child's prescription medication, you are required to answer all the questions within the Operoo e-Form.

COST

The cost of this Activities Week Camp is approximately $850 (includes accommodation, food and transport), which will be charged to student accounts. Flight Training: Extra, depending on the number of flying hours. Indicative costs for flying lessons will be between $2,000 - $3,500.

TRANSPORT

Departure Parents are to drop students off on Monday 18 August at Peninsula Aero Club - Stuart Rd Tyabb by 9am. Peninsula Aero Club aircraft will travel via the flight plan shown in the camp booklet. Road travellers will travel Tyabb - via Nagambie 30 min break - to Tocumwal.

Arrival Parents are to collect students on Friday 22 August at Peninsula Aero Club - Stuart Rd Tyabb between 2:00pm - 5:00pm weather dependant - Parents will be advised prior. Students will be travelling via the flight plan shown in the Camp booklet. Road travellers will travel Tocumwal - via Nagambie 30 min break - to Tyabb.

LOCATION

The camp is based at Tocumwal and the Murray Border Flying Club rooms.

ACCOMMODATION

The camp accommodation for the week will be in cabins/motel rooms at the Boomerang Way Caravan Park which is in 3 or 5 bed selfcontained cabins, or a motel room. Basic bedding will be supplied but students might like to bring a sleeping bag and pillow if they choose. There are some recreation facilities and a small games room.

MEALS

Dietary requirements will be catered for at all meals.

Breakfast: Provided daily by Woodleigh staff (Continental breakfast)

Lunch: Packed lunch and snacks provided – students will collect these in the morning and take with them to daily activity location.

Dinner: Nightly dinners are included in the cost of the camp and will be eaten out at a variety of locations throughout the week.

ACTIVITIES

Students will have some down time with further opportunities for theory instruction and revision while others are flying. The return trek will allow the second crew to hone their navigation skills.

It is expected that many students will undertake final flight tests for Solo Flight Certificates and Recreational pilot licences from this airport.

CLOTHING/EQUIPMENT

“Pilots need to learn to pack lightly”

Students are required to pack no more than 1 bag of luggage, plus a daypack with their lunch and a water bottle to take with them on the plane. On the morning of departure students will need to load their bags into the Mini Bus before departure.

Gear List

• 1 Refillable Water Bottle.

• Clothing – Comfortable clothing and shoes (that you can fly in).

• Toiletries.

• Towel.

• Torch (and spare batteries).

• Camera (optional).

• A Day Pack.

• Lunch for Day 1.

• Pens pencils.

• MacBook and charger – for theory lessons.

• Optional sleeping bag (all linen and doona’s are provided).

DO NOT BRING

Valuables, cameras or any articles that you wouldn't want to lose or break, an excessive amount of money, lollies, or any other devices than their Macbook.

Suggested Items to bring: Group games (card/board)- each student to bring only one.

MOBILE PHONES

A reminder that the Woodleigh School Mobile Phone policy will be in effect throughout the week.

Mobile phones may be brought each day for the purposes of contacting parents regarding collection times at Tyabb. They will not be required for any other purpose during the week.

RISK

There are elements of risk involved in this camp and whilst safety ratios and requirements will be adhered to, we believe it is important to make you aware of potential risks. These risks include but are not limited to:

• A transport accident while travelling to or from the venue.

• Chemical (Avgas) spill, possible ignition/explosion.

• Risk of flying incident.

• Risk of burns or scalds.

To mitigate the above risks, the following safety precautions will be taken:

• All drivers will be sufficiently rested prior to driving, take regular breaks, allow sufficient time for the planned journey and drive suitably to the conditions.

• Students are trained in the correct refuelling procedures as per the Civil Aviation Safety Authorities guidelines and assessed as competent in this procedure by the Peninsula Aero Club Instructors.

• All students will fly to & from Tocumwal under the instruction of qualified Peninsula Aero Club Instructors.

• Instruct students on safe cooking practices and monitor safety throughout.

BEHAVIOURAL EXPECTATIONS

• As a participant in the Activities Week Camps program, there is a high level of responsibility and expectation with respect to behaviour. All normal school policies apply, in particular:

• Involvement with sex, drugs, smoking, vaping or alcohol is prohibited.

• A preparedness to participate wherever appropriate.

• Safety of all participants is paramount.

Infringement of these policies may result in the student being sent home, at your own expense.

• It is a courtesy to be respectful and positive at all events, even those you personally find less interesting. A good night’s sleep will be essential - being tired will not only affect you but also others on camp.

• Never leave the campsite /venue without the permission of a staff member.

• Each student is responsible for the immediate environment and must keep it tidy and not damage any of the surroundings.

• No-one is to enter anyone else's room before breakfast or after dark. You will only enter someone else's room if the people in that group are there, invite you in and you have obtained permission from a staff member.

Students will be placed into groups to help with organisation which will include such things as setting out breakfast, lunch and washing up. There are also room and cleaning duties which will be performed every day during the camp along with maintaining individual equipment. Students will have some free time to rest, read and socialise in the lounge. We encourage every student to bring a small board game or cards etc. to play with their peers during these down times.

Students are not permitted to eat, watch TV or hang out in the bedrooms. The rooms are only for sleeping, dressing and showering. The days will be long and tiring and therefore some students may wish to go to sleep earlier, we are living in a close group with peers and staff. Respecting each other’s privacy and being quite in the house is of the upmost importance.

At the accommodation, there will be videos etc. that are left for the use of guests. This means that students may be exposed to DVDs and other materials that may be rated inappropriately for their age. Staff will endeavour to minimise this impact by regularly checking and supervising students at the accommodation. The School’s policy governing what students may see, the Policy on Appropriate Material for Public Performances does affect the camp in that M-rated material may not be shown to students under 15 years of age without prior parental consent. From our experience many of the DVDs at any accommodation are ones that secondary students can view without being exposed to inappropriate material.

As part of the camp, there will be a movie night scheduled during the week. The movie for that night has not been selected yet. The film could be rated M or PG. However, should you have reservations about allowing your child to view M rated DVDs there will be alternate provisions made.

NAVIGATING TO AND FROM TOCUMWAL

YTYA – GMH/VFA – SGSV/TSP – YKNH – YMNG – YSHT – YTOC

(Tyabb – GMH – Sugarloaf Reservoir – Kilmore – Mangalore – Shepparton – Tocumwal)

AVIATION CAMP PROGRAM

Proposed Itinerary (Weather Dependent)

TIME & DAY Morning Afternoon Evening

Monday 9:30am - 10:30am Depart Tyabb Airport (Weather permitting)

10:30am - 1pm Arrive Tocumwal, continue training 6-7pm Dinner at various venues in Tocumwal including: Golf Club, Palms Hotel, Kellys Pizzas, Terminus Hotel

Tuesday 7:30am Breakfast. Training at Tocumwal Airport - flying training 1pm Lunch at Airport. Theory & exam prep 6-7pm Dinner As above

Wednesday 7:30am Breakfast. Training at Tocumwal Airport 1pm Lunch at Airport. Theory & exam prep 7pm Dinner As above

Thursday 7:30am Breakfast. Training at Tocumwal Airport 1pm Lunch at Airport. Theory & exam prep 7pm Dinner As above

Friday 7:30am Breakfast. Training at Tocumwal Airport - flying training 1pm Depart Tocumwal (weather permitting). Prepare for departure. 2-5pm Arrive Tyabb

AW2025 - Aviation Camp Booklet