CALL TO ORDER
PUBLIC COMMENTS AND QUESTIONS
REGULAR BOARD MEETING AGENDA
Downtown Development Authority Monday, November 18, 2024 8:30 AM
107 S. Olive Avenue, Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/DDA
Rick Reikenis
EXECUTIVE DIRECTOR’S REPORT Teneka James-Feaman
PRESENTATIONS
• Mobility Coalition (WPBgo)
Jonathan Hopkins
• Public Records and Sunshine Law Training Janice Rustin
CONSENT CALENDAR (Action Required) Rick Reikenis
• Minutes of Regular Board Meeting October 15, 2024
• Financial Statements of October 31, 2024
OLD BUSINESS
NEW BUSINESS (Action Required)
• Business Incentives Application
• Outreach Communications Strategy
ANNOUNCEMENTS
ADJOURNMENT (Action Required)
107 S.
Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
Teneka James-Feaman
Teneka James-Feaman
REGULAR BOARD MEETING MINUTES
Downtown Development Authority Tuesday, October 15, 2024
8:30 AM
The Ben Hotel – The Studio Conference Room 251 N. Narcissus Ave. West Palm Beach, FL 33401 https://downtownwpb.com/DDA
ATTENDANCE
DDA Board members in attendance: Vice Chairman Robert Sanders, Samantha Bratter, Peter Cruise, Tim Harris, Daryl Houston, and Bernardo Neto DDA Staff in attendance: Teneka James-Feaman, Vivian Ryland, Catherine Ast, Krystal Campi, Tiffany Faublas, Sabrina Lolo, Samantha Moore, Sherryl Muriente, and Attorney Gemma Torcivia. Guests in attendance: William Roger Cummings, Janice Rustin, Linda Cullen, Tony Theissen, and Josh Merkin.
CALL TO ORDER
Vice Chairman Sanders called the meeting to order at 8:40 a.m.
PUBLIC COMMENTS
None.
EXECUTIVE DIRECTOR’S REPORT
None.
PRESENTATIONS
None.
CONSENT CALENDAR
Minutes of First Public Budget Hearing September 09, 2024
Minutes of Final Public Budget Hearing September 16, 2024
Minutes of Regular Board Meeting September 17, 2024
Financial Statement of September 30, 2024
Cruise made a motion to approve the consent calendar. Harris seconded the motion. The motion passed unanimously.
OLD BUSINESS
Legal Services Contract
James-Feaman reviewed the timeline for RFQ 2024 – 001 Legal Services with the Board. She added that at the September board meeting the board awarded the RFQ to Lewis Longman Walker and directed staff to begin contract negotiations. Services will be provided for a flat rate of $3,000 per month through September 30, 2026. Staff worked with Lewis Longman Walker over the last month and LLW has provided an engagement letter for approval. Staff recommends approval of the engagement letter.
Harris made a motion to approve contract and engagement letter for Legal Services with Lewis Longman Walker. Cruise seconded the motion. The motion passed unanimously.
RFP 2024 – 002 Public Relations
James-Feaman reviewed the RFP 2024 – 002 Public Relations timeline with the board. She noted that two qualified proposals were received. The selection committee reviewed both proposals and scored as follows:
Upon completing the bid tabulation, the selection committee noted a significant difference in the scores, with rbb Communications leading over Khanna Connections. The overwhelming gap in the evaluation results reflects rbb Communications’ strong alignment with the goals of the DDA, its robust media strategy, and its proven track record in delivering year-round media exposure for destinations like Downtown West Palm Beach. As a result, staff recommends the Board vote in favor of awarding the Public Relations contract to rbb Communications. Staff believes that rbb Communications will be an excellent partner in elevating the media presence of Downtown West Palm Beach and achieving the DDA’s public relations goals.
Bratter made a motion to accept scoring of RFP 2024 – 002 Public Relations and move forward with contract negotiations with rbb Communications Cruise seconded the motion. The motion passed unanimously.
NEW BUSINESS
Interlocal Agreement 2024 – 2029
James-Feaman presented an overview of the proposed Interlocal agreement with the City of West Palm Beach and West Palm Beach Community Redevelopment Authority. She reviewed the fiscal relationship, roles, and responsibilities of each party. She added that this is the first interlocal agreement with the City of WPB and CRA that we have secured a 5-year extension option. Staff recommends approval of the Interlocal Agreement.
Houston made a motion to approve the Interlocal Agreement 2024 – 2029 with the City of WPB and CRA. Cruise seconded the motion. The motion passed unanimously.
November Board Meeting
Moore explained that The Ben meeting space is not available on Tuesday November 19th for our board meeting. She added that the meeting space is available on Monday November 18th and would like to move the meeting to Monday November 18th at 8:30am at The Ben.
Harris made a motion to approve moving the November Board Meeting to Monday November 18th at 8:30am at The Ben Hotel. Cruise seconded the motion. The motion passed unanimously.
ANNOUCEMENTS
Vice Chairman Sanders and The Board thanked Gemma Torcivia for her service and dedication to the DDA as interim legal counsel.
ADJOURNMENT
Bratter made a motion to adjourn the meeting Bratter seconded the motion The motion passed unanimously Meeting adjourned at 9:07 am
