WECF Rental Guide

WECF RENTAL GUIDE "Great rooms at great prices for your next event"

West End Community Foundation, Inc. Community Family Life and Recreation Center at Lyon Park 1309 Halley Street Durham, NC 27707 (919) 536-4200 https://thewecf.org/rental/

ABOUT OUR CENTER

The Community Family Life and Recreation Center at Lyon Park is owned and operated by the West End Community Foundation, Inc. The center has been in operation since 2002. It houses an auditorium space, computer labs, a dance studio, multipurpose meeting spaces, a full-size gymnasium with a suspended walking track, a fully equipped commercial kitchen and a clinic.

We are located at the intersection of Kent Street and Halley Street in Durham's West End, in a historic, beautifully renovated facility that serves the local community. We're just blocks away from the Lakewood Shopping Center, Duke University and downtown Durham.

We offer great space, great service and great prices. Call (919) 536-0083 or email admin@thewecf.org to learn more.

THE LYON PARK SCHOOL

Visit the exhibit located in the main lobby to learn about our historic building that was once an African-American school.

ABOUT

Do you need a room for your next business meeting or social event? Our center has the space you need for a very reasonable price. Groups rent our rooms for birthday parties, wedding receptions, corporate meetings, neighborhood gatherings and more.

AUDITORIUM MAIN LEVEL

Our auditorium is our biggest room, with a raised stage and plentiful space for a large group.

ROOM DIMENSIONS:

3,190 sq. ft. Perimeter: 294 ft. The stage is 26 ft. x 18 ft.

POSSIBLE CONFIGURATIONS:

Open, Banquet or Theater-style CAPACITY:

175 people (with round banquet tables) or 300 people (with rows of chairs) COST:

$50 per hour during regular business hours; $100 per hour after business hours Set-up fee: $40 for 50 people or less; $80 for 51-100 people; $120 for more than 100 people If needed, the renter should provide any tablecloths, decorations, etc.

OTHER INFORMATION

A dance floor, an audio system and a projector and screen are available for additional fees.

A small kitchenette with a refrigerator, sink and microwave is attached (no stove).

It may be used (only with the auditorium) for an additional fee.

CONFERENCE ROOM MAIN LEVEL

Configured like a boardroom, this space is perfect for small, intimate meetings.

ROOM DIMENSIONS:

540.1 square ft. Perimeter: 99 ft.

CONFIGURATION:

Boardroom, with chairs and a conference table. (No change in the configuration allowed.)

CAPACITY:

38 people

COST TO RENT:

$35 per hour plus any fees for additional services

OTHER INFORMATION

A projector and screen are available for an extra fee.

COMPUTER LAB MAIN LEVEL

ROOM DIMENSIONS:

672.1 sq. ft. Perimeter: 114 ft.

CONFIGURATION:

Our computer room has 20 HewlettPackard desktop computers with monitors and USB ports for downloading and saving work. The rental price includes internet access, with log-in information provided on the day of the event, and free use of a color printer. The room also has two work tables. IT support is not included.

The room is permanently configured as computer stations.

CAPACITY:

20-25 people

COST TO RENT:

$35 per hour plus any fees for additional services

OTHER INFORMATION

The computer lab cannot be rented during tax season (FebruaryApril).

ROOM 131 MAIN LEVEL

This classroom has plenty of space for a business meeting, social event or other gathering of up to 48 people.

ROOM DIMENSIONS:

659 sq. ft. Perimeter: 106 ft.

CONFIGURATION:

Classroom

CAPACITY:

48 people

COST TO RENT:

$35 per hour plus any fees for additional services; $100 per hour after business hours

OTHER INFORMATION

This room is also equipped with an office desk that can be rented out to a non-profit for co-working space.

Please contact us for more information.

GYM LOWER LEVEL

The gym is an excellent space to rent for a sports game or special one-time event.

ROOM DIMENSIONS:

3,204 sq. ft. Perimeter: 226-1/2 ft.

CONFIGURATION:

The room is generally kept open but can be set up with tables and chairs.

CAPACITY:

300 people

COST TO RENT:

$50 per hour plus any fees for additional services; $100 per hour after business hours

OTHER INFORMATION

Eating and drinking are not allowed in the gym except for a special event, with permission. We require a floor covering for events involving food and drink.

DANCE ROOM MAIN LEVEL

ROOM DIMENSIONS:

1,472.5 sq. ft. Perimeter: 187 ft.

CONFIGURATION:

The room is generally kept open but can be set up with chairs.

CAPACITY:

112 people

COST TO RENT:

$35 per hour plus any fees for additional services

The dance room, with mirrors and barres, is a great space not only for dancers but also for active children and others who want to move around.

"THE HUTCH" AT LYON PARK CAFE' LOWER LEVEL

ROOM DIMENSIONS:

658.8 sq. ft. Perimeter: 106 ft.

CONFIGURATION:

The room is rented only in its current configuration, with tables and chairs arranged as in a small restaurant. The kitchen next to the café is not available for rent.

CAPACITY:

47 people

COST TO RENT:

$35 per hour plus any fees for additional services. If needed, the renter should provide any tablecloths, decorations, etc. $100 per hour after business hours

Our lovely downstairs café area is available for gatherings. It’s a great place to share food and enjoy time together, such as for a birthday party, baby shower, group meeting or other event.

PARKING

Free parking is available in the front parking lot, on the street (except in front of residents' homes) and further down Halley Street near the Durham Teen Center.

INTERNET ACCESS

AUDIO-VISUAL EQUIPMENT

Wi-Fi service is included in the rental price. Log-in information given the day of your event.

Audio-visual equipment, including a projector and screen, is available for an additional charge.

BICYCLES AND BUSES

CATERING

Bicycle racks are available in front of the building. GoDurham bus #10 stops near the center, at the corner of Kent Street and Morehead Avenue.

Please inform us of the caterer that you have chosen for your event. We also need to know the time of any equipment or food deliveries.

ACCESSIBILITY

ALCOHOL

Our facility is accessible. A lift is available for the auditorium stage, if needed.

Events at which wine or beer will be served are required to obtain a permit from the North Carolina Alcoholic Beverage Control Commission. See the ABC Commission website at http://abc.nc.gov/Documents/Index /1 for more information. An off-duty police officer must also be hired for the event, payable through the Durham Police Department. The center will check one week before your event to confirm the renter has obtained a permit and hired a police officer. If this has not been done, your event will be canceled.

RESTROOMS

Restrooms are available at several locations inside the building, near the auditorium, classrooms and cafe'.

UTILITIES

Heating, cooling, electricity and water are included in the rental price. If you need assistance with the utilities, please inform the front desk attendant on duty.

AMENITIES

just a few things to remember

RENTAL RULES HOW TO RENT A ROOM

FACILITY USE CONTRACT

Contact us by telephone at (919) 536-0083 or by email at admin@thewecf.org to discuss your needs, check availability and reserve space for your event. We will ask you to fill out a rental request form. If your request is approved, we will ask you to complete a facility use contract and a COVID-19 form and to make payment as described below.

Our facility use contract summarizes the details for your event, including any set-up or equipment fees, and confirms your liability for any damages incurred. It explains our policies in more detail than shown here. We encourage you to review it carefully.

APPLICATION FEE

A non-refundable fee of $15 is required at the time of application to guarantee your reservation. The remaining amount of your rental is due one month before the event or, if the event is sooner, upon signing the contract.

COVID-19 POLICY

Our center has worked hard throughout the COVID-19 pandemic to ensure the safety of its visitors and staff. Along with the facility use contract, you must sign a liability release form affirming that all members of your group agree to follow specified safety protocols.

RENTAL FEES SECURITY DEPOSIT

There is a $200 refundable security deposit for all events. The security deposit is due along with the $15 application fee. The $200 fee is refunded one week following the event, contingent upon no damages. For recurring events, the fee is only required once and is refunded after the final event.

CUSTODIAL FEE

PAYMENT METHODS

A custodial fee of $25 is added to all reservations.

No personal checks accepted.

Payment is by money order, cashier's check or business check only.

FOOD FEE

A food fee of $50 is added if you rent the auditorium and choose to use the small kitchenette there. The kitchenette is equipped with a refrigerator, sink and microwave oven. There is no stove.

ROOM SET-UP FEE

1-50 people: $40 51-100 people: $80 100 people or more: $120 AFTER-HOURS FEE

The fee for any space used after our business hours will increase to $100 per hour.

COMMERCIAL EVENTS

The center charges extra for commercial events such as fundraisers where tickets or items are sold. Please speak with our office administrator about details.

CANCELLATION POLICY

Cancellations made 30 days or more before a scheduled event receive a full refund. Those made 15-29 days before an event forfeit half of all payments.

Those made less than 15 days prior to an event forfeit all payments. Refunds do not include the application fee of $15.

Please contact us so we can answer any questions and work together to arrange a great event for your group in our historic, communitybased facility. We look forward to welcoming you soon!

Our Community. Our Center.