Gleason Lake Elementary Family Packets 2012-‐2013 August 30, 2012
Dear Parents/Guardians of Gleason Lake Students, Welcome to the new school year! This packet contains pertinent information, volunteer opportunities and forms that your family and our school will need to start the school year off smoothly. This year the emergency contact and health information needs to be filled out online by all families as soon as possible. Directions for this are as follows: 1. Login to your Family Access account on the Gleason Lake homepage on the web. 2. Click on “Start Student Information Verification” button in middle of screen. 3. Verify contact information for your family, then click the “save” button upon completion. 4. Update Health Form, then click the “save” button. 5. Verify Ethnicity / Race., then click the “save” button. We are trying to help make this a paperless world, so this contact and health information online form is our first big step! Thank you for your understanding that, for now, this format of a “family packet” seems to benefit the majority of our families as well as the volunteers who oversee the committees. Please place your completed forms, orders and donations/envelopes back in this large envelope and return to the Gleason Lake School office or your child’s classroom. Deadline for all of these requested forms in this packet is September 11th. Thank you and have a wonderful school year! Your PTO Family Packet Committee
2012- 2013 Family Packet Checklist Gleason Lake Elementary School Please use this checklist to help you in filling out and returning these important forms. Thank you for your attention, assistance and timely response. _____Health and Emergency Information will be on-line this year. Please go to Family Access on the Gleason Lake Webpage to add information to your account. Please refer to the enclosed directions to access this page and help with troubleshooting.
PLEASE review and return the following: _____ GOLD – Gleason Lake Student Directory/handbook ( Please return only if you wish to be included in this year’s Directory)
_____ BLUE – Gleason Lake Parent/Teacher Organization Membership (One check or cash per family – put in the PTO Donation envelope)
_____ WHITE – Volunteer Opportunity Descriptions (Please sign up for most opportunities online this year and watch for electronic communication throughout the year as volunteer needs arise)
_____ WHITE – Health Screening Volunteers Needed (This opportunity occurs early in the year, so volunteers are needed now) _____ LIGHT GREEN – Classroom Activity Money (One check or cash per family – place in the Activity Money envelope)
_____ PINK - Gleason Lake Gator Apparel Order Form (Please staple payment to your order form; Apparel samples are available in the office)
_____ MULTI-COLORED - Gleason Lake 2012-2013 Yearbook Order Form
Please DO NOT include the following: Lunch money, Home Base payments, notes to a teacher, etc. Only what came in this packet should be returned in it. All completed forms/envelopes are to be placed back in the Family Packet manila envelope and returned to the school office by:
Tuesday, September 11, 2012
Gleason Lake Elementary School Student Directory Information Form If you do not wish to be listed in the Gleason Lake Elementary School Student Directory, please DO NOT return this form to school. If you do wish to have your family contact information included in the directory, please complete this form and turn it in with your family packet. List all children attending Gleason Lake Elementary School, oldest first. Please print each name exactly as you want it to appear in the directory.
SIGNATURE OF PARENT/GUARDIAN (required) NOTE: One copy of the directory will be provided to each household free of charge. Additional copies can be requested from the office for $2.00 each.
2012-‐2013 Gleason Lake PTO Membership Dear Gleason Lake Parents, Guardians and Staff – Your support of our PTO is what allows our children to benefit from the variety of activities and programs that we sponsor. These programs make our school like no other. Last year, the PTO supported these opportunities available at our school: • • • • • • • • •
Partnered with the school to purchase 5 out of 15 laptops for a mobile classroom laptop unit Provided a Poet in Residence for 1 week in second grade – teachers said the work the children created was the best they have ever seen and they will utilize the same materials in their own classrooms in the future Purchased a new set of Leveled Reading Books for kindergarten Purchased 5 IPODS for kindergarten which are used in stations to help with math, letter recognition and reading Provided our Social Worker with sensory tools Purchased some new Physical Education equipment – older equipment was donated to the playground supplies The third grade teachers received teaching resources to enhance their writing curriculum Funded scholarships for school supplies and field trips for our students Supported the second grade teachers (our largest class by grade) with calming/relaxing music and movement CD set
Thank you for your support of Gleason Lake! Please contact me if you have any questions. Gretchen Streeter
Don’t forget that your contribution is tax deductible. ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
2012-‐2013 PTO Membership Form Please return this portion with your payment. Cash or check – payable to Gleason Lake PTO Parent/Guardian/Staff Name(s)_______________________________________________________________________ Student Name(s)______________________________________________________________________________ Green Contribution
Please consider asking if your employer will match your gift. Many companies will provide the forms you need to make this happen. Thank you for your generosity!
Volunteer Opportunity Descriptions 2012 – 2013 Following is a compilation of the many volunteer opportunities available at Gleason Lake. set, to sign up, please go online to the find opportunities that fit your skill Once you Gleason Lake home page at: http://www.wayzata.k12.mn/gleasonlake. Questions? Contact Freddie Contreras: email@example.com you wish to contact them directly. Chairpersons have been listed should require MANY volunteers Denotes committees that Gator Gazette Health Screening (September) The Gator Gazette is written for students, by Current chair is looking for co-‐chair and many students. 3-‐4 volunteers needed to help 4th and 5th volunteers for the days of the event. Volunteers graders during newspaper creation workshops. assist with student screening of vision, hearing, Three issues are published (fall, winter and spring) height and weight tests. Health care experience with 2-‐3 workshops for each issue. Volunteers are not necessary. Time commitment: ½ day. Morning needed to help students generate story ideas, edit or afternoon. articles and help with layout. Jenny Higgins: firstname.lastname@example.org ••A new chairperson is needed for this position. Gift Wrap Sale (Mid-‐September) Yearbook Volunteers needed to: Volunteers are needed to assist with page layouts • Stuff packets before kickoff (September) and design (Dec. – March); yearbook sales (May) • Process orders (October) and photography throughout the year. • Unload wrap from truck (November) Sara Sausker: email@example.com • Pass out orders (November) Jill Wine: firstname.lastname@example.org Volunteer Tutors This person works with staff to determine the Family Events Committee children that the teachers identify in their 8-‐10 people needed to help plan the all-‐school classrooms who may need extra support. family events including the Fall Festival Melissa House: email@example.com (Sept/Oct.), Winter Jam (Jan.), and End of the Year Picnic (May). In addition to committee members Media Center Volunteers needed for planning, many more volunteers are Gleason Lake students check out thousands of needed the days of the events. books/materials each month. Volunteers are Katie Troyak: firstname.lastname@example.org needed to assist the Media Specialist and/or Yasmin Akhtar: email@example.com students in the library. A commitment of one morning or afternoon per week is appreciated, but Hospitality not required. Duties may include greeting students, Occasionally provide food, serve food or clean up checking books and materials in/out, shelving after various activities throughout the year. books and creating displays. Activities include teacher meals during Jill Perrigo: Jill.firstname.lastname@example.org conferences, organizational meetings, grade-‐ specific events, programs, orientations and graduations. Emily Leach: email@example.com Sign up online at Gleason Lake home page: http://www.wayzata.k12.mn.us/gleasonlake Page 1
Office Volunteers Assigned volunteers will work in the school office about 2 hours/week and assist staff on a regular schedule making copies for Teachers, Thursday folders, etc. Training provided. This person may also assist office staff with other jobs if needed. Jodi Nelson: firstname.lastname@example.org Art Room Coordinator and Volunteers Help our students show off their fabulous art work. The coordinator schedules the volunteers for the art classroom to help with various tasks like cutting paper, matting projects and displaying artwork around the school. Art room “room parents” and volunteers are also needed. Time commitment is flexible and some projects can be done at home. Wendy Beltrand: email@example.com Outdoor Learning Center (OLC) Volunteers help to enhance, maintain and expand our OLC. We need people to serve on the committee as well as work in the OLC on various projects throughout the year. Note: volunteers for field trips are arranged through classroom teachers. Dan Dobson: firstname.lastname@example.org Book Fair (November) A wide variety of volunteer opportunities are available for this annual event. Volunteers are needed to visit classrooms to preview Book Fair selections, sell books during the Fair and assist at the Book Fair Family Night. Time commitment: 2-‐3 hour shifts. Annie Schrader: email@example.com Community Outreach Committee Through volunteer work, the children of Gleason Lake will be inspired to care about others and make their world and community a better place. We will partner with local agencies (e.g. IOCP) and our student council to sponsor activities. Ideas include: • •
Food drives A shift at Feed My Starving Children
• • • • •
Hosting a Family Service Night Adopt-‐A-‐Family during the holidays Writing letters and/or drawing pictures for military or nursing homes Hosting Locks for Love Partnering with nearby senior citizen neighborhoods to volunteer in the classrooms, help at events
Volunteers will be needed to help with coordinating and working events, carpooling and driving food to IOCP (once a month). Amy Pucel: firstname.lastname@example.org Community Fundraising Assist in various fundraising activities for Gleason Lake. Volunteers are needed to contact area businesses, corporations, etc. to buy ads for the Handbook/Directory, sponsor booths at Carnival, etc. Volunteers also needed to collect, cut and count the “Box Tops for Education,” Target Card, etc. to earn funds that benefit our school. Time commitment: 2 hours/month. Parents’ Night Out Fundraiser Be part of a team that will plan this fundraising event. Assistance needed with donations, coordination of live and silent auctions, registration, event planning, set-‐up, check-‐out and more. Stef Pennaz: email@example.com Beth Ulrich: firstname.lastname@example.org
Sign up online at Gleason Lake home page: http://www.wayzata.k12.mn.us/gleasonlake Page 2
Art Adventure This art appreciation program for all students is sponsored by the Minneapolis Institute of Art. No background in art is necessary – a docent will train volunteers. This person will: • Attend a required docent led training session at the Art Institute (3 hours) • Attend 3 meetings to plan classroom presentations (1.5 hours); • Give at least two half-‐hour presentations to classrooms (given in January and February) and • Accompany class on field trip to Art Institute (3 hours) Cindy Larson: email@example.com Carnival (March) The carnival is an evening of family fun, entertainment and school spirit with things like Wacky Hair, carnival games and food. • Volunteers are needed to chair or work on one of several committees. • Volunteers needed on Carnival night to help with games, activities, food and clean up. Indicate your preference when you sign up. Jodi Nelson: jnelson2G@comcast.net Basic Aid Training Basic Aid Training (BAT) is a Red Cross course taught to 4th graders by parent volunteers. We teach Basic First-‐aid, the Heimlich and Rescue Breathing. It takes place in March over a 3-‐4 day period. Parents take a short training course taught by the BAT co-‐chairs prior to the dates in March. We need many parent volunteers to teach in teams of 2 or more, and you do not have to have a 4th grader to participate. No medical background is required. Beth Albright: firstname.lastname@example.org All School Art Fair (April) Volunteers needed to help coordinate the event, collect and post art and help the day of/evening of the event.
Family Packets Volunteers are needed to help assemble next year’s Family Packets prior to the school year and help sort incoming Family Packets. Time commitment: 1 morning during the last week of August for assembly. 2-‐4 hours to sort incoming materials during late September. Amy Hunt: email@example.com School Supply Kits School supply kits are filled with all the required school supplies (by grade level) that a student will need to start the school year. Volunteers needed to coordinate, publicize and compile orders for the sale of school supply kits in the spring and distribute kits to the appropriate classrooms before the Open House in the fall. Annie Etzel: firstname.lastname@example.org
Sign up online at Gleason Lake home page: http://www.wayzata.k12.mn.us/gleasonlake Page 3
STUDENT HEALTH SCREENING VOLUNTEERS NEEDED
-‐This year’s Gleason Lake Health Screening will be held Monday -‐Thursday, October 8-‐11. -‐We screen most GL students for vision and/or hearing under the guidance of a Wayzata Public Schools District Nurse. -‐This is a fun way to volunteer directly with the students! -‐No medical experience necessary! -‐Morning or afternoon shifts needed. Exact shift times may change slightly. YES! I would like to volunteer for Health Screening. Please indicate which shift works best for you, and place this sheet back in the family packet. Also, forms will be available in the school office starting in early September. Monday, 10/8 8:50-‐11:30 am _____________ Monday, 10/8 1:00-‐3:30 pm ____________ Tuesday, 10/9 8:50am-‐12:00 pm____________ Tuesday, 10/9 12:45-‐3:00 pm _____________ Wednesday, 10/10 8:50am-‐12:30pm __________ Thursday, 10/11 8:45am-‐12:30pm____________ Tuesday, 11/13 (Rescreen day) 8:45am-‐12:00pm___________ I’m flexible! _______________________________________________ Name__________________________________________________________________________________ Email___________________________________________________________________________________ Phone__________________________________________________________________________________ Thanks! Jenny Higgins & Kris Webert Please contact us with any questions. email@example.com firstname.lastname@example.org
Classroom Activity Money - Fall 2012 Dear Parents/Guardians, Throughout the school year, each classroom is involved in a variety of supplemental activities such as special events related to units of study and classroom celebrations. To help defray the cost of these activities, we are asking for a $5.00 donation for each student in your home that attends Gleason Lake. Donations collected will be distributed equally across each grade level. Please fill out the information below and place both the completed form and check or cash in the attached envelope. Return this along with the other forms included in your Family Packet by Tuesday, September 11, 2012. Checks should be made out to Gleason Lake PTO Only one check per family. Please use a separate check for the Activity Money and PTO Contributions. Your support is greatly appreciated! Thank you! The Gleason Lake PTO ---------------------------------------------------------------------------------------------------
Activity Money Slip Studentâ€™s Name
________________________________ X $5.00 = ____________________ (# of students at Gleason Lake) Additional Funds given
#1 & # 2 Adult and Youth Performance Fleece Hoodie Navy with Gold
#3 & # 4 Adult and Youth Performance T-Shirt Navy with Gold
#10 & #11 Adult and Youth short sleeve Navy burnout tee with #9 Ladies Long Sleeve Tie Dye Burnout Tee Navy/Gold
#14 Navy Tassel Hat Wayzata in Pink
#15 Striped Beanie Navy/Gold/White “W” in Gold
#5 & #6 #7 & #8 Adult and Youth Navy/Gold Plaid Wayzata in Gold
Bubble Gum Plaid Wayzata in Navy
#12 & #13 GATOR PRIDE T-SHIRT $5 (available for purchase at open house and by order)
#16-#20 School Spirit Hair Accessories
#21 Gator Pride Tote and Tag (available for purchase at open house and by order)
The friends, the experiences, the fun... it’s all in there.
***Highly Recommended!*** Gleason Lake Yearbook
This is your chance to GUARANTEE a book for your child at the signing event in the spring. (We ran out of books last year.) You can order a yearbook in two ways:
By check: Return this order envelope with a check for the total amount due. or
Online: www.JostensYearbooks.com (or the link on the school home page). More options are available online. Yearbooks will cost $20 in the spring, so order before September 20th.
Gleason Lake Yearbook Student’s Full Name: ____________________ Grade: _______ Teacher: ______________________________ Student’s Full Name: ____________________ Grade: _______ Teacher: ______________________________ Student’s Full Name: ____________________ Grade: _______ Teacher: ______________________________ Quantity Yearbook Donate a yearbook
$16.00 $5.50 Total
Total Enclosed: $___________________________
Consider buying an extra book that can be donated to a student who can’t afford one. Please make your check or money order payable to: Gleason Lake / Yearbook Check # __________________