Issuu on Google+

2013-14 CCAA MANUAL CONSTITUTION, BYLAWS, AND SPECIAL GROUP CODES


CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION 1350 Treat Blvd. Suite 285 Walnut Creek, CA 94597 925.472.8299 (phone) 925.472.8887 (fax) www.goccaa.org

CAL POLY POMONA CAL STATE DOMINGUEZ HILLS CAL STATE EAST BAY CAL STATE L.A. CAL STATE MONTEREY BAY CAL STATE SAN BERNARDINO CAL STATE STANISLAUS CHICO STATE HUMBOLDT STATE SAN FRANCISCO STATE SONOMA STATE UC SAN DIEGO


TABLE OF CONTENTS CONSTITUTION ARTICLE I - PURPOSE & POLICY 1.1 1.2 1.3 1.4

Official Name of Organization………………………………………1 General Purpose……………………………………………………….. 1 Specific Purposes………………………………………………………. 1 Fundamental Policies…………………………………………………. 2

ARTICLE II - MEMBERSHIP 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10

History……………………………………………………………………… 3 NCAA Membership…………………………………………………….. 3 Provisional Membership……………………………………………… 3 Regular Membership…………………………………………………. 3 Affiliated Membership………………………………………………… 3 Application for Membership………………………………………… 4 Withdrawal from Membership…………………………………….. 4 Termination or Suspension of Membership…………………… 5 Dues………………………………………………………………………… 5 Dues for Affiliated Members………………………………………..5

ARTICLE III - ORGANIZATION 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 3.13 3.14

Governance of the CCAA……………………………………………..7 Presidents/Chancellors’ Group……………………………………..7 Presidents/Chancellors’ Board of Directors…………………….7 Presidents/Chancellors’ Board of Directors Meetings……… 8 CCAA Management – Executive Council………………………..8 Powers and Responsibilities of the Executive Council……..9 Executive Council Board of Directors…………………………….9 Standing Committees………………………………………………….9 Special Committees Reporting to the Executive Council… 10 Administrative Liaison………………………………………………… 11 Executive Council Officers and Duties………………………….. 11 Executive Council Meetings………………………………………… 11 Personnel…………………………………………………………………. 12 Parliamentary Authority……………………………………………… 18

ARTICLE IV - REGULATIONS 4.1 4.2 4.3 4.4

Eligibility…………………………………………………………………… 19 Financial Aid……………………………………………………………… 21 Gender Equity…………………………………………………………… 21 Amendments……………………………………………………………..22


SPECIAL GROUP CODES 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12

General Special Groups Regulations…………………………… 23 Baseball Regulations………………………………………………… 33 Basketball Regulations……………………………………………… 37 Cross Country Regulations………………………………………… 41 Men’s Golf Regulations……………………………………………… 43 Soccer Regulations…………………………………………………… 47 Softball Regulations………………………………………………….. 51 Outdoor Track and Field Regulations …………………………..55 Women’s Volleyball Regulations ………………………………….61 Sports Medicine Regulations ……………………………………….63 Student-Athlete Advisory Committee Regulations ………… 65 Sports Information Regulations ……………………….………… 67

APPENDICES I II III IV V VI VII VIII IX X XI XII XIII XIV XV XVI XVII XVIII XIX XX XXI XXII XXIV

Standing Committee Assignments……………………………… 69 Administrative Liaisons……………………………………………… 70 Rotation for Host Institution……………………………………… 71 Special Groups Action Sheet……………………………………… 72 CCAA Student-Athlete Eligibility Form………………………… 73 CCAA Permission to Speak Form………………………………… 75 CCAA Intra-Conference Transfer Release Form…………… 76 CCAA Eligibility Waiver Form……………………………………… 77 CCAA Hardship Waiver Form……………………………………… 78 CCAA Medical Absence Waiver Form…………………………… 79 CCAA International Competition Waiver Form……………… 80 CCAA Annual Financial Aid Report Form……………………… 81 CCAA Conference Letter of Intent Form……………………… 82 CCAA FARs Guidelines……………………………………………….. 83 CCAA General Game Management Protocol…………………. 84 CCAA Membership Criteria………………………………………… 86 CCAA Sportsmanship Statement………………………………... 88 NCAA Medical Documentation Standards for Waivers…....89 CCAA Baseball Game Management Protocol………………… 93 CCAA Basketball Game Management Protocol……………… 98 CCAA Soccer Game Management Protocol…………………….104 CCAA Softball Game Management Protocol…………………. 109 CCAA Women’s Volleyball Game Management Protocol….113


CONSTITUTION, BYLAWS, AND SPECIAL GROUP CODE CHANGES FOR 2013-14 Article/Code

Topic

Page

5.1.6.1 5.1.12.1 5.1.12.4 5.1.12.5 5.2.2.1.2 5.2.2.1.3 5.3.2.4 5.3.3.3 5.5.2.3 5.5.3.7 5.5.3.11 5.5.6 5.6.5.4 5.7.2.1 5.7.2.3 5.7.2.7 5.10.2.5 5.12.2.3 5.12.2.6 5.12.2.7 5.12.3.1 5.12.4.2 5.12.5.1 5.12.5.2

CCAA All-Academic Awards Digital Video Exchange Policy Digital Video Exchange Policy - Volleyball Digital Video Exchange Policy - Basketball Baseball – Game Conduct – Game Times Baseball – Game Conduct – Double Headers Basketball – Game Conduct – Shooting/Practice Basketball – CCAA Championship Tournament Men’s Golf – CCAA Championships Location Men’s Golf – CCAA Championship Policies – Tee Times Men’s Golf – CCAA Championship Policies - Course Men’s Golf – Special Situations – Host Inst. Rotation Soccer – Special Equipment/Specific Situations - Practice Softball – Game Conduct – Time of Contest Softball – Game Conduct – Infield Practice Softball – Game Conduct – Infield Tarps/Drying Agent Sports Medicine – Travel Without Trainer - Care Sports Information – Statistics Requirements Sports Information – Statistics Deadline for Changes Sports Information – Stat Crew Short Names Sports Information – Roster Formats Sports Information – Athletes of the Week Sports Information - Meeting Sports Information – Meeting Minutes

28 30 30 30 33 33 37 38 43 44 44 46 50 51 51 52 63 67 67 67 67 68 68 68

Deleted CCAA Bylaws Article/Code

Topic

Page

5.10.4 5.12.4.1 5.12.5.1 5.12.5.2

OSHA Compliance – Blood Born Pathogen Standards Fax Service Publications – CCAA Media Guide Publications – Institutional Media Guides

64 68 68 68

All new or changed articles and special group codes are indicated in the 2013-14 Manual by a shaded gray box highlighting the designated article or code.


CONSTITUTION & BYLAWS ARTICLE I - PURPOSE & POLICY 1.1 OFFICIAL NAME AND ORGANIZATION The name of this organization shall be the “California Collegiate Athletic Association,� referred to hereafter as the CCAA. 1.2 GENERAL PURPOSE The general purpose of this corporation is to foster and administer amateur sports competition among its member institutions; to solicit, receive, and maintain gifts of money and property; and, to distribute money for charitable activities related to the corporation. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other provision of these bylaws, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purpose of this corporation, and the corporation shall not engage in any activity which is not permitted to be engaged in: (a) by a corporation as amended; (b) by a corporation, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1986 as amended; or (c) by a public charity described in Section 509 (a) (1), (2) or (3) of the Internal Revenue Code of 1986, as amended; or (d) by any corresponding provision of any future United States internal revenue law. 1.3 SPECIFIC PURPOSES The specific purposes of the CCAA are: 1.3.1

To initiate, stimulate, and improve intercollegiate athletic programs for student-athletes and promote and develop educational leadership, sportsmanship, physical fitness, sports participation as a recreational pursuit and athletic excellence.

1.3.2

To uphold the principle of institutional control of, and responsibility for, all intercollegiate sports in conformity with the Constitution and Bylaws of the CCAA.

1.3.3

To encourage its members to adopt eligibility rules to comply with satisfactory standards of scholarship, sportsmanship, and amateurism.

1.3.4

To formulate and publish rules of play governing intercollegiate sports when necessary to supplement those established by the National Collegiate Athletic Association (NCAA).

1.3.5

To collect, disseminate, and preserve intercollegiate athletic records.

1.3.6

To establish eligibility standards for, and supervise the conduct of, athletic events sponsored by the CCAA.

1.3.7

To cooperate with other amateur athletic organizations in promoting and conducting local and regional athletic events.

1.3.8

To study, in general, all phases of competitive intercollegiate athletics and establish standards whereby the colleges and universities of the CCAA can maintain their athletic activities at a high level.

1.3.9

Strive for greater access to NCAA National Championships.

1


1.4

FUNDAMENTAL POLICIES

1.4.1

The competitive athletic program of all member institutions is intended to be a vital part of the participant’s total educational experience. Intercollegiate athletics shall be maintained as an integral part of the educational program and the student body. A clear line of demarcation shall be maintained between college athletics and professional sports.

1.4.2

Legislation governing the conduct of intercollegiate athletic programs of member institutions shall apply to basic athletic issues such as admissions, financial aid, eligibility and recruiting; member institutions shall be obligated to apply and enforce the legislation. The enforcement program of the CCAA shall be applied to an institution when it fails to fulfill this obligation.

1.4.3

The Director of Athletics shall be responsible to the President/Chancellor or her/his designee for the proper functioning of the intercollegiate athletic program.

1.4.4

Institutional members of the CCAA and their representatives shall not discriminate against student-athletes on the basis of race, gender, creed, or ethnicity in their admission policy or the administration of the intercollegiate athletic program.

1.4.5

Intercollegiate competition shall be limited to student-athletes properly admitted, in good academic standing as determined by the faculty of each member institution and who are maintaining satisfactory progress toward a baccalaureate or equivalent degree. They shall be subject to the same published admission requirements and academic standards as are applicable to all students.

1.4.6

Participation of student-athletes in CCAA-sponsored events must be in conformance with the National Collegiate Athletic Association Constitution and Bylaws and the Constitution and Bylaws of the CCAA.

1.4.7

Individuals employed by or associated with member institutions for the administration, the conduct, or the coaching of intercollegiate athletics, and students competing in intercollegiate athletics, shall deport themselves with honesty and sportsmanship at all times; their institutions and they, as individuals, shall stand for the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports.

1.4.8

It is the responsibility of member institutions to self-report violations to the NCAA. A copy must be sent to the Commissioner’s Office for the Commissioner’s records, not for external distribution. NCAA Secondary Level II Violations must be self-reported to the Commissioner’s Office as they occur.

1.4.9

The use of the CCAA logo by member institutions must be approved by the CCAA Commissioner. The logo may only be used in the fashion adopted by the CCAA. The color of the CCAA letters and the CCAA logo are “reflex” blue and white. For publications, black and white may be substituted.

2


ARTICLE II - MEMBERSHIP 2.1

HISTORY

The CCAA was organized in December 1938. Charter members were California State University, Fresno, San Diego State University, San Jose State University, and the University of California, Santa Barbara. 2.2

NCAA MEMBERSHIP

To be a member of the CCAA, an institution must be an active member of the National Collegiate Athletic Association (NCAA) and compete in Division II of the NCAA in all sports where CCAA status is desired. 2.3 PROVISIONAL MEMBERSHIP Provisional members of NCAA Division II are considered to be provisional members of the CCAA until they are defined as an active member according to the NCAA. 2.3.1

In the first year of the NCAA three-year provisional membership status, CCAA member institutions shall not be eligible for individual awards (e.g., Players of the Week, All-CCAA Teams, All-Academic Team, etc.) and voting privileges at all CCAA meetings.

2.3.2

Beginning with the second year of the NCAA three-year provisional membership status, CCAA member institutions shall be eligible for individual awards and voting privileges.

2.3.3

Provisional members are not eligible for CCAA Championships until they are active members of NCAA Division II as defined by the NCAA.

2.4

REGULAR MEMBERSHIP

2.4.1

To be a regular member of the CCAA, an institution must participate in and sponsor five (5) sports for men and five (5) sports for women or four (4) sports for men and six (6) sports for women, at least two being team sports with the following designations. Men - four (4) of the following with one (1) being either basketball or baseball: basketball, baseball, soccer, cross country, track and field, and golf. Women - four (4) of the following with one (1) being either basketball or volleyball: basketball, cross country volleyball, soccer, softball, and track and field.

2.4.2

If a regular member maintains an intercollegiate team in an active CCAA sport, then that team must compete in the CCAA, with the exception of the option of one men’s and one women’s team which may elect to participate in Division I.

2.4.3

A CCAA sport must be sponsored by six (6) CCAA institutions to have championship status.

2.4.4

Regular members will be issued CCAA athletics passes. These passes admit bearer and guest to all regularly scheduled CCAA events. The CCAA Commissioner shall distribute the appropriate number of passes to each institution by September 1, each academic year.

2.5

AFFILIATED MEMBERSHIP

2.5.1

To be an affiliated member of the CCAA, an institution must field at least one full team in a recognized CCAA sport. (Revised 1/2012)

2.5.2

An affiliated member is subject to all relevant portions of the CCAA Constitution and Bylaws. (Revised 1/2012)

3


2.5.3

An affiliated member is entitled to all usual CCAA privileges and services such as the assignment of officials, sports information services, Commissioner’s Office assistance, sport scheduling, maintenance of records, etc. (Revised: 1/2012)

2.5.4

An affiliated member shall be represented, except for voting rights, and participate in the usual manner on the Executive Council. Voting by an affiliated member is restricted to agenda items dealing specifically with a sport or sports in which that institution fields a CCAA team. (Revised: 1/2012)

2.6

APPLICATION FOR CCAA MEMBERSHIP

2.6.1

Letter of interest is sent to CCAA Commissioner.

2.6.2

Commissioner forwards letter of interest to Presidents/Chancellors’ Group for approval.

2.6.3

Upon approval, formal application is submitted to the CCAA Commissioner from the President/Chancellor of the applicant institution.

2.6.4

Upon approval of the Presidents/Chancellors’ Group, a nonrefundable application fee equal to 1.5 times a single year’s dues of all other regular full-time members will be submitted. The institution will reimburse costs incurred by the Site Visitation Team.

2.6.5

Application shall include scholarship levels, sponsored sports, athletics mission statement, strategic plan, admissions policy, basic philosophy, budgets, facilities, operations and staff, and an organizational chart.

2.6.6

Review by Administrative Committee with recommendations following a campus visit.

2.6.7

Review by Executive Council with recommendations.

2.6.8

Institutions shall be provided one-year lead time for completion of the application. The application must be accepted by September 1 of the year prior to the first year of competition.

2.6.9

Review by Presidents/Chancellors’ Group to approve or deny institution’s application for membership. Presidents/Chancellors’ Group shall notify the Commissioner, and the Commissioner shall subsequently notify the applying institution.

2.6.10 The CCAA reserves the right to terminate or grant an extension to an institution subject to its CCAA and/or NCAA status. 2.6.11 A two-thirds majority of present and voting Presidents/Chancellors’ Group members is required to accept any future CCAA members. 2.6.12 Applicant institutions shall review the CCAA Membership Criteria (Appendix XVII) prior to submitting an application. 2.7

WITHDRAWAL FROM MEMBERSHIP

The President/Chancellor of any institution planning to withdraw from the CCAA or to shift from regular to allied status must inform the President of the CCAA, in writing, of this intention at least one (1) year in advance of the desired change of status.

4


2.8

TERMINATION OR SUSPENSION OF MEMBERSHIP

2.8.1

The membership of any institution failing to meet the conditions and obligations of membership may be terminated or suspended or the member institution otherwise disciplined upon a twothirds vote of all members present and voting at any regular or special meeting of the Executive Council.

2.8.2

Notice of the intention to move such termination or suspension must be stated in writing, including the reasons for the motion, and be received by all members of the Executive Council at least 20 days prior to the date of the meeting at which the motion is to be introduced.

2.8.3

Any institution not completing a regular CCAA schedule is subject to non-eligibility for the championship event and/or fine.

2.9

DUES

2.9.1

All regular and affiliated members of the CCAA shall pay annual nonrefundable dues sufficient to cover all costs of operating the CCAA.

2.9.2

The amount of annual dues shall be determined each year at the regular Spring Meeting of the Executive Council. Dues are payable on September 1 of the same year.

2.9.3

Member institutions, regular and affiliated, may be subject to further assessment during the year if regular annual dues are not sufficient to support all the legitimate activities of the CCAA. The amount of such assessment shall be determined by the CCAA Commissioner in consultation with the Chair of the Presidents/Chancellors’ Group and approved by the Executive Council.

2.9.4

Institutions not submitting annual dues on or before September 1 for a given academic year shall be assessed a late fee of $200. The Commissioner shall accommodate needs of institutions unable to make payments if their student incidental fee collection and distribution takes place after September 1. Additionally, CCAA Officiating Fees are subject to a late fee of $100.

2.10

DUES FOR AFFILIATED MEMBERS

2.10.1

An affiliated member participating in men’s basketball, women’s basketball and women’s volleyball shall pay the same annual dues and be subject to the same special assessments as a regular member. (Revised: 6/2012)

2.10.2

An affiliated member participating in men’s basketball and women’s volleyball or women’s basketball, but not the other, shall pay annual dues and any special assessments equivalent to two-thirds of the amount paid by a regular member. (Revised: 6/2012)

2.10.3

Fees will be determined on a sport by sport basis, with recommendation from the Executive Council and approval from the Presidents Council. (Revised: 6/2012)

5


6


ARTICLE III - ORGANIZATION 3.1

GOVERNANCE OF THE CCAA

The Executive Council shall be the operating body for the administration of the California Collegiate Athletic Association, under the direction of the Presidents/Chancellors. It is recognized that the Presidents/Chancellors bear the ultimate responsibility for governance of the CCAA. 3.2

PRESIDENTS/CHANCELLORS’ GROUP

3.2.1

REPRESENTATION Each member of the CCAA shall have one representative in the Presidents/Chancellors’ Group, designated as the President or Chancellor of the University.

3.2.2

SUBSTITUTE REPRESENTATION The President/Chancellor of any member institution shall have the right to designate a substitute representative for the President/Chancellor.

3.2.3

RATIFICATION OF EXECUTIVE COUNCIL ACTIONS Among the Executive Council actions which require Presidents/Chancellors’ Group are:

review

and

ratification

by

the

3.2.3.1 Amendments to the Constitution and Bylaws 3.2.3.2 Expansion of the membership of the CCAA 3.2.3.3 Budget of the CCAA 3.2.3.4 Amendments to the CCAA financial distribution regulations 3.2.3.5 Selection and employment of the CCAA Commissioner/CCAA Staff 3.2.3.6 Location of the CCAA Office 3.2.4

REGULAR MEETINGS OF THE PRESIDENTS/CHANCELLORS’ GROUP

3.2.4.1 The Presidents/Chancellors’ Group shall be elected by the Presidents/Chancellors at the annual fall meeting. 3.2.4.2 Special meetings of the Presidents/Chancellors’ Group may be called by the chair or requested jointly by representatives of any two members. 3.2.4.3 The chair of the Presidents/Chancellors’ Group shall be the Presidents/Chancellor from the host institution. 3.2.4.4 A majority vote of representatives of members of the CCAA shall constitute a quorum at such meetings. 3.3

PRESIDENTS/CHANCELLORS’ BOARD OF DIRECTORS

3.3.1

The Presidents/Chancellors’ Board of Directors shall be composed of the 1) Chair of the Presidents/Chancellors’ Group, 2) President of the Executive Council, 3) Immediate Past Chair of the Presidents/Chancellors’ Group, and 4) Two elected at-large members. The chair of the

7


Presidents/Chancellors’ Group shall serve as the chair of the Presidents/Chancellors’ Board of Directors. The CCAA Commissioner serves as an ex-officio non-voting member. 3.3.2

The President/Chancellors’ Board of Directors shall make decisions for the Executive Council in times of emergency. It shall render a report of its proceedings to the Executive Council.

3.4

PRESIDENTS/CHANCELLORS’ BOARD OF DIRECTORS MEETINGS

3.4.1

Meetings of the Presidents/Chancellors’ Board of Directors may be held at the call of the chair of the Presidents/Chancellors’ Board of Directors or the Commissioner.

3.4.2

The agenda for each regular meeting shall be solicited and prepared by the CCAA Commissioner and submitted to the members of the Presidents/Chancellors’ Board of Directors at least five days in advance of the regular meetings.

3.4.3

A quorum shall consist of a majority of the regular members of the Presidents/Chancellors’ Board of Directors Committee.

3.4.4

Proposed “guests” and the nature of their business should be submitted to the CCAA Commissioner. The Commissioner will include the guest’s name and the nature of the business on the agenda. Any disputed invitation must be submitted to the Commissioner by the athletics director 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine if the guest shall be invited.

3.4.5

The official minutes of all meetings shall be recorded by the Commissioner’s Office and permanently retained in the CCAA Office. The Commissioner’s Office shall record and distribute copies of the minutes to the Presidents/Chancellors’ Board of Directors, Executive Council, and the Presidents/Chancellors’ Group.

3.5

CCAA MANAGEMENT – EXECUTIVE COUNCIL

3.5.1

The management of the CCAA shall be vested in the Executive Council. The powers of the Council in relationship to the Presidents/Chancellors are set forth in Bylaw 3.1.

3.5.2

The Executive Council shall be composed of a Faculty Athletics Representative (FAR), a Director of Athletics (AD), and a Senior Woman Administrator (SWA) representing each member institution. An Associate or Assistant Athletics Director may replace the SWA if the Director of Athletics serves as the SWA.

3.5.2.1

Any exception to 3.5.2 must be approved by the Presidents/Chancellors’ Group.

3.5.3

Each institution shall have one vote on the Executive Council. The voting rights for affiliated members are identified in Article 2.5.4.

3.5.4

The President/Chancellor of each institution must certify in writing to the CCAA Commissioner the name of the single voting representative and alternates.

3.5.5

The FAR shall be appointed by the President/Chancellor of each institution. The FAR must be a full-time faculty member with a teaching appointment and have no institutional relationship to the athletics department.

3.5.6

A majority of member institutions of the CCAA shall constitute a quorum at such meetings.

8


3.6

POWERS AND RESPONSIBILITIES OF THE EXECUTIVE COUNCIL

3.6.1

To initiate, determine, or repeal legislation, policy, or activity pertaining to the CCAA.

3.6.2

To recommend to the Presidents/Chancellors’ Group a CCAA Commissioner and other employees deemed necessary, to prescribe their duties and to fix the terms and conditions of their employment.

3.6.3

To appoint committees for any designated purpose.

3.6.4

To recommend to the Presidents/Chancellors’ Group approval of any annual budget for the next fiscal year.

3.7

EXECUTIVE COUNCIL BOARD OF DIRECTORS

3.7.1

The Executive Council Board of Directors shall consist of the President of the CCAA, PresidentElect, chairs of the five standing committees and Commissioner (ex-officio nonvoting).

3.7.2

The Board of Directors shall make decisions for the Executive Council between meetings.

3.7.3

The Board of Directors shall be empowered to transact the business and administer the affairs of the CCAA and carry out the policies of the CCAA. It shall render a report of its proceedings to the Executive Council at the next scheduled meeting.

3.8

STANDING COMMITTEES

3.8.1

The standing committees of the Executive Council shall consist of the Faculty Athletics Representatives Committee, Administrative Committee, Legislative Committee, Game Management Committee, and the Championship Committee. Each institution is responsible for designating its representative. The Committee Chair is selected by the CCAA President in consultation with the CCAA Commissioner. (Appendix I)

3.8.2

The Faculty Athletics Representatives Committee is responsible for the review of all issues in the CCAA pertaining to academic integrity and shall have exclusive jurisdiction for certification of academic eligibility for athletics competition. (See Appendix XIV for FAR Guidelines)

3.8.2.1

The Faculty Athletics Representatives Committee shall select a subcommittee called the Eligibility Committee that will be charged with reviewing and deciding the following waivers: CCAA Eligibility Waivers (Appendix VIII), NCAA Hardship Waivers (Appendix IX), NCAA Medical Absence Waivers (Appendix X), and NCAA International Competition Waivers (Appendix XI). Membership shall consist of the FAR Chair, Past Chair, Chair Elect, one atlarge member selected by and from the FAR Committee, and the CCAA Commissioner or designee (ex-officio nonvoting).

3.8.3

The Administrative Committee’s responsibilities include budget and finance, designating an appropriate fiscal entity to conduct an audit, review of the CCAA Commissioner and expansion of the CCAA.

3.8.4

The Legislative Committee’s responsibilities include the annual review of the CCAA Constitution and Bylaws and preparation of proposed NCAA legislation. This Committee will also review the language used in the manual as it pertains to all legislative changes made by the CCAA Executive Council. The CCAA Office of the Commissioner will distribute draft language changes

9


electronically to a subcommittee of the Legislative Committee, which then has 10 business days to respond with any questions, concerns, and /or opposition. Following the 10-day window, the CCAA office staff will review the responses and make appropriate revisions, if necessary. 3.8.5

The Game Management Committee’s responsibilities include contest scheduling, officiating, and game management issues.

3.8.6

The Championship Committee’s responsibilities include championship event site criteria, cost and student-athlete issues, event formats, NCAA Championship regional issues, regular season scheduling formats (e.g., divisional play), and philosophical issues.

3.9

SPECIAL COMMITTEES REPORTING TO THE EXECUTIVE COUNCIL

3.9.1

The Student-Athlete Advisory Committee (SAAC) responsibilities include reviewing proposed NCAA/CCAA legislation and student-athlete welfare issues both nationally and within the CCAA. The SAAC will also assist in promotional activities for NCAA and CCAA events. The chair of the SAAC will be the SAAC President of the institution whose director of athletics serves as the President of the Executive Council. The SAAC President or designee and SAAC Advisor are required to be in attendance at the Fall SAAC Meeting. The President should be excused only in extraordinary circumstances. The current president of each member institution’s SAAC and the incoming president-elect are required to attend the Spring CCAA SAAC Meeting. Minutes from the SAAC meetings will be distributed to the member institutions and presented by the liaison to the Executive Council.

3.9.2

Head Coaches/Sport Committees and the administrative liaison will meet annually at the end of the regular season at the site of the host institution or a pre-approved championship tournament site. The chair of the Sports Committee will be the coach of the host institution. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council.

3.9.3

The Sports Information Directors Committee and the administrative liaison will meet annually at the site of the Executive Council Spring Meeting. The chair of the SID Committee will be the SID of the host institution. The minutes of the meeting will be distributed to the member institutions and presented by the Liaison to the Executive Council.

3.9.4

The Head Athletic Trainers Committee and the administrative liaison will meet annually at the site of the Executive Council Spring Meeting. The chair of the committee will be the head athletic trainer from the host institution. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council.

3.9.5

An Ad Hoc Committee on Infractions shall be appointed by the CCAA Commissioner. The duties of the Committee are to adjudicate all alleged infractions outside of game management and eligibility, including, but not limited to, sportsmanship issues and CCAA Conference Letter of Intent (CLI) Appeals. The committee shall be composed of two FARs, two athletics administrators (one of which is an SWA) and a compliance coordinator. The timelines of the committee’s recommendations shall be determined by the Commissioner. Recommended sanctions shall be forwarded to the Executive Council for consideration.

3.9.6

The Athletics Development Committee and the administrative liaison will meet annually at the site of the Executive Council Spring Meeting. The chair of the Athletics Development Committee will be the development director of the host institution. Responsibilities include proposing policy and developing strategies for promotions, marketing, corporate sponsorship and mentor/educational

10


development programs. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council. 3.9.7

The Compliance Coordinators Committee and administrative liaison are required to meet annually at the compliance seminar. The chair of the Compliance Coordinators Committee will be the compliance coordinator of the host institution. Responsibilities include proposing policy and procedures for CCAA and NCAA compliance requirements. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council. When possible, the compliance coordinators will also meet at the NCAA Regional Rules Seminar held in the spring.

3.10

ADMINISTRATIVE LIAISON

3.10.1 The administrative liaison is an administrator selected by the CCAA Commissioner to administer a designated CCAA sport or group. The responsibilities of the liaison will be to attend the Coaches, Sports Information Directors, Student-Athlete Advisory Committee, Development Officers, Head Athletic Trainers and Compliance Coordinators annual meetings, CCAA Championships and provide guidance regarding scheduling, and other issues relevant to the sport or group. The liaison shall 1) ensure a recording secretary of the designated group takes meeting minutes, and 2) forward action items to the Executive Council. The designated recording secretary shall be the coach or group representative of the immediate future host institution. 3.10.2 The appointment is for a three-year term. (See Appendix II for 2013-14 Administrative Liaisons.) 3.11

EXECUTIVE COUNCIL OFFICERS AND DUTIES

3.11.1 The officers of the Executive Council shall consist of a President and a Vice President. 3.11.1.1 The Office of the President shall rotate annually among the member institutions. 3.11.1.2 The office rotation shall be approved by the Executive Council. (Appendix III) 3.11.1.3 The Office of the Vice President shall be held by the member institution that is next in line for the Office of the President. 3.11.1.4 The officers shall take office at the close of the Spring Meeting in June and serve for a term of one year. 3.11.1.5 The President shall preside at all regular and special meetings of the Executive Council, appoint special committees and chairs, and exercise powers and perform functions designated by the Executive Council. The President will also serve on the Presidents/Chancellors Board of Directors and preside at the Executive Council Board of Directors Meetings. 3.11.1.6 The Vice President shall preside at all meetings in the absence of the President. The Vice President shall assist on Special Committees, and chair the Championship Committee. 3.12

EXECUTIVE COUNCIL MEETINGS

3.12.1 Regular meetings of the Executive Council shall be held three times during the academic year, using the following schedule:

11


3.12.1.1 The Fall Meeting shall follow the Presidents/Chancellors’ Meeting in September and shall be held in Long Beach or a nearby location, if the host institution is from the North. If the host institution is from the South, the Fall Meeting will be held in the North at an airport location. 3.12.1.2 The Winter Meeting shall be held at the site of the NCAA Convention in January on the Saturday immediately prior to the beginning of the NCAA Convention. 3.12.1.3 The Spring Meeting shall begin on the first Wednesday in June. 3.12.2 Special meetings of the Executive Council may be held at the call of the President or upon request of two or more CCAA member institutions. Seven days notice shall be given to CCAA members. 3.12.3 The agenda for each regular meeting shall be solicited and prepared by the CCAA Commissioner and submitted to the members of the Executive Council at least ten days in advance of the regular meetings. When appropriate, the Commissioner’s Office shall send documents and correspondence electronically to appropriate Executive Council members at their institution. 3.12.4 A quorum shall consist of a majority of the regular member institutions of the Executive Council. 3.12.5 Proposed “guests” and the nature of their business should be submitted to the CCAA Commissioner. The Commissioner will include the guest’s name and the nature of the business on the agenda. Any objections to the guest must be submitted to the Commissioner by the Athletic Director 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine whether the guest shall be included. 3.12.6 The official minutes of all meetings shall be recorded by the Commissioner’s Office and permanently retained in the CCAA Office. The Commissioner’s Office shall distribute copies of the minutes to the Executive Council. 3.12.7 Notice of an Executive Council member’s absence must be provided with justification in writing and given in advance to the Commissioner’s Office. 3.13

PERSONNEL

3.13.1 CCAA Commissioner Duties and responsibilities shall include those listed below and any further actions that the Executive Council may from time to time request; or such other activities which the Commissioner may, in consultation with the CCAA President, consider necessary or appropriate. 3.13.1.1

Serve as chief administrative officer of the California Collegiate Athletic Association under the terms and direction of the Presidents/Chancellors’ Board of Directors.

3.13.1.2

Serve as financial officer for California Collegiate Athletic Association. Maintain all necessary bank accounts, financial records, including appropriate ledger sheets and all related back-up documentation to the incumbent CCAA President by the last working day in the month of June.

3.13.1.3

Administer the National Letter of Intent programs for the CCAA. Notify periodically institutions of the signing of the National Letter of Intent indicating students’ names, hometown, signing institution, and sport.

12


3.13.1.4

Annually, following the Spring Meeting, bill all regular and allied members of the CCAA for the amount of annual dues decided upon for the forthcoming year. Bill for any special assessments approved by the Executive Council during the year.

3.13.1.5

Appoint a recording secretary for the Executive Council Presidents/Chancellors’ Board of Directors Meetings. Prepare and distribute an agenda at least ten working days prior to each meeting of the Executive council, and prepare and distribute minutes within ten working days following each meeting.

3.13.1.6

Coordinate and confirm the time, date and place of all regular and special meetings of the Executive Council and Presidents/Chancellors’ Board of Directors with the CCAA President. Inform all members about each meeting in a timely and considerate fashion.

3.13.1.7

Attend all meetings of the Executive Council as an ex-officio, nonvoting member. Commissioner or designee is expected to attend all sports committee meetings.

3.13.1.8

Provide a written report to the Executive Council at each meeting regarding the important and ongoing activities of the Commissioner’s office.

3.13.1.9

Strive to educate member institutions of all relevant eligibility rules and regulations of the National Collegiate Athletic Association, and the California Collegiate Athletic Association; and enforce compliance. Assist the Faculty Athletics Representatives in the interpretation and application of all current rules and regulations and supply them with all available precedents and supportive reasoning as needed to assist in such interpretations. Review with the Executive Council all CCAA rules and regulations at each meeting of the Executive Council.

The

3.13.1.10 Maintain up-to-date records of all special groups action sheets (Appendix IV) as acted upon by the Executive Council. Prepare a standardized form for special groups to use in establishing agendas. 3.13.1.11 Direct to Ad Hoc Committees special studies of CCAA plans, problems, or special projects as may seem necessary, or if requested in writing by a member institution. 3.13.1.12 Within ten days of receiving a protest, the Commissioner shall notify in writing each member of the Executive Council as to the nature of the protest. The Commissioner will take appropriate and timely action on all such protests in accordance with the duties prescribed, in the provisions in the Bylaws of the CCAA, and in governing game conduct. The Commissioner will notify, in writing, each member of the Executive Council of the decision within ten days of the action. In the matter of eligibility violations, the Commissioner will perform the duties specified in Article 4.1.7.1. 3.13.1.13 Oversee the Coordinator of Officiating. Organize and direct a special one-day rules clinic for all officials, and other interested persons in basketball or any other specially designated sport as directed by the Executive Council. Supervise the development of lists of approved officials and obtain evaluations from coaches and officials following each game. 3.13.1.14 Obtain and distribute all necessary and authorized, individual and team CCAA awards. 3.13.1.15 Serve as ex-officio nonvoting member of CCAA Ad Hoc Committees. 3.13.1.16 Promote and protect the image of the CCAA as determined by the Executive Council.

13


3.13.1.17 Represent the CCAA at the NCAA Convention and any other meeting as directed by the Executive Council. Plurality of Executive Council determines the CCAA vote on NCAA proposals. 3.13.1.18 Annually, at the Spring Meeting, present a financial report for the year ending plus a pro forms budget for the coming year and a statement of important and relevant actions and activities undertaken by the Commissioner and/or the CCAA over the past year. The report should be received and approved by the Executive Council at this time. 3.13.1.19 Subject to the approval of the Executive Council, the CCAA Commissioner shall select, direct, evaluate and be responsible for the activities of the Assistant Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal Operations, Assistant Commissioner of Championships and Business Development, and Coordinator of Officiating. On April 1 of each year, the Commissioner will submit a written evaluation of the Assistant Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal Operations, Assistant Commissioner of Championships and Business Development, and Coordinator of Officiating and recommend reappointment or non-reappointment. The Assistant Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal Operations, Assistant Commissioner of Championships and Business Development, and Coordinator of Officiating are to be employed under one-year contracts, July 1 through June 30. 3.13.1.20 Be responsive to any other duties specified or implied by the Constitution and Bylaws of the CCAA or such other requests for advice, assistance, or action consistent with the scope of the office, which may be made by the CCAA President or the Executive Council. 3.13.1.21 Approve the use of the CCAA logo by member institutions. 3.13.2 Evaluation of the CCAA Commissioner The Commissioner of the CCAA will undergo review annually with an extensive review in five year increments. 3.13.2.1

To assist in the review process, the Commissioner will develop an annual work plan which will be based upon the following areas of review: • Administration of the CCAA Office • Financial Oversight • Promotion of the Conference • Leadership Activities • Student-Athlete Welfare • Gender Equity and Diversity

3.13.2.2

The members of the Presidents/Chancellor (P/C) group will review and approve the work plan. The Commissioner will develop a self-assessment based upon the work plan and provide it to the chair of the P/C group at the end of each academic year. The athletic directors and the presidents will complete the attached review by ranking the performance of the Commissioner from unsatisfactory (1) to very satisfactory (5). If there is insufficient information to make a judgment, the reviewer will be directed to leave the item blank. The chair of the CCAA Executive Council will compile the responses from the AD’s and the chair of the P/C group will compile the membership’s responses. The Commissioner should achieve an average (3) to very satisfactory (5) on each of the items in the review when averaged across both groups. The data from this survey in conjunction with the review of the work plan evaluation will constitute the annual review. The chair of the P/C group will identify areas of commendation, areas requiring improvement and recommend compensation levels to the P/C group for approval.

3.13.2.3 For the five-year comprehensive review, 14 a three-member committee of the P/C group will

constitute the Commissioner Review Committee (CRC). Members of the P/C group will complete the survey as will the athletic directors, faculty athletic representatives and senior


women administrators. In addition, the CRC will contact other individuals with whom the Commissioner has worked with outside the conference identified by the Commissioner for their feedback. The results will be compiled by the Commissioner Review Committee and presented to the P/C group. The P/C group will acknowledge any identified areas of commendation and make recommendations regarding any areas of professional development to be included in the next work plan. 3.13.3 Assistant Commissioner(s) CCAA staff members with the title of Assistant Commissioner shall perform the duties and responsibilities set out below in addition to their primary responsibilities. 3.13.3.1

Assist the CCAA Commissioner in all CCAA matters deemed necessary.

3.13.3.2

Coordinate the taking, preparation, and distribution of CCAA meeting minutes.

3.13.3.3

Coordinate, draft, monitor and distribute CCAA sport schedules to insure accuracy and compliance with CCAA-established timelines. Produce master athletics schedules for all team sports.

3.13.3.4

Attend meetings as an ex-officio, non-voting member as directed by the CCAA Commissioner.

3.13.3.5

Assist the Coordinator of Officiating with officiating clinics and master sport schedule needs.

3.13.3.6

Assist with promoting and protecting the image of the CCAA as determined by the Executive Council.

3.13.3.7

Be responsive to any duties specified or implied by the CCAA Constitution and Special Group Codes or such other requests for advice, assistance or action consistent with the scope of the office which may be made by the CCAA Commissioner, President or the Executive Council.

3.13.3.8

Act on behalf of the Commissioner for the CCAA if the Commissioner is unable to perform required duties due to travel or illness. Actions taken must be given prior approval by the CCAA Commissioner or President.

3.13.3.9

Assist with operations of the CCAA office and staff.

3.13.4 Director of Communications The Director of Communications shall be selected by the CCAA Commissioner and approved by the Executive Council. The Director of Communications shall work under the supervision of the CCAA Commissioner, and duties and responsibilities will include those set out below. 3.13.4.1

Publish news releases and statistics to serve each school’s media.

3.13.4.2

Maintain CCAA records and standings in all sports for weekly release.

3.13.4.3

Maintain league statistics and administer the CCAA Athletes of the Week for weekly release. Release All-CCAA selections no later than 48 hours after their selection.

3.13.4.4

Release weekly advance schedule for all CCAA sports.

3.13.4.5

Set up communication system between member SIDs and the Director of Communications to uphold the CCAA Sports Information protocol.

3.13.4.6

Establish a full coverage mailing list for publicity releases for each member institution.

15


3.13.4.7

Attend all CCAA championship events and regular CCAA meetings. Provide information to the various sports committees as requested.

3.13.4.8

Publish and distribute a yearly CCAA media guide, which will include pertinent information relative to the intercollegiate athletic program of each member institution.

3.13.4.9

Coordinate the design and maintenance of the CCAA website, which will include pertinent information relative to the intercollegiate athletics program of each member institution.

3.13.4.10 Notify in writing to the Commissioner and any member institution that does not comply with the CCAA established procedures for dissemination of information. 3.13.4.11 Develop post-season tournament programs including advertisements to cover the costs of the program, distribute the program to appropriate entities, including the media, and assist institutions in the coordination of program sales. 3.13.4.12 Coordinate appropriate media functions, in cooperation with the host institution’s Sports Information Director at CCAA post-season tournaments. 3.13.4.13 Work with appropriate Executive Council members in procuring television/radio coverage of post-season tournaments. 3.13.4.14 Delegate various work assignments to all conference Sports Information Directors (statistics, interviews, hospitality rooms, etc.). 3.13.4.15 Promote and publicize the CCAA All-Academic Awards Program. 3.13.4.16 Oversee the Digital Video Exchange Program. 3.13.4.17 Be responsible for issues and upgrades relating to the office’s technological infrastructure. 3.13.4.18 Other duties as assigned by the Commissioner. 3.13.5 Coordinator of Compliance and Internal Operations The Coordinator of Compliance and Internal Operations shall be selected by the CCAA Commissioner and approved by the Executive Council. The Coordinator of Compliance and Internal Operations shall work under the supervision of the Commissioner, and duties and responsibilities will include those set out below. 3.13.5.1

Monitor CCAA and NCAA compliance at member institutions.

3.13.5.2

Issue NCAA and CCAA rulings and interpretations to member institutions and Commissioner.

3.13.5.3

Administer the National and Conference Letter of Intent programs for member institutions.

3.13.5.4

Oversee the NCAA Coaches Certification Exam administration for member institutions.

3.13.5.5

Coordinate the process of waivers distribution and review for the FAR Eligibility Committee.

3.13.5.6

Organize the activities and meetings for the CCAA SAAC.

3.13.5.7

Coordinate CCAA compliance seminars and workshops.

16


3.13.5.8

Serve as a liaison to the compliance coordinators, SWAs, FARs, and SAAC advisors.

3.13.5.9

Process Secondary Rules Violations and oversee the reporting process.

3.13.5.10 Conduct investigation and enforcement activities when needed. 3.13.5.11 Assist with conference championships administration and management. 3.13.5.12 Assist with the administration of CCAA meetings. 3.13.5.13 Assist with the CCAA merchandise and awards programs. 3.13.5.14 Serve as the NCAA CHAMPS/Life Skills Coordinator for the conference office. 3.13.5.15 Assist in developing resources for the training and rules education of member institutions. 3.13.5.16 Responsible for the “Membership Services” and “SAAC” portions of the CCAA website. 3.13.5.17 Be available for NCAA committee assignments and seek others from the conference for nomination to national and regional committees. 3.13.5.18 Advise and provide professional development opportunities for FARs and SWAs. 3.13.5.19 Attend Executive Council and other Special Groups meetings as an ex-officio, non-voting member. 3.13.5.20 Attend NCAA Regional Rules Seminars, NCAA National Conventions, and CHAMPS/Life Skills Conferences. 3.13.5.21 Oversee CCAA Strategic Plan implementation. 3.13.5.22 Advocate diversity at all levels of institutional and conference administration. 3.13.5.23 Oversee day-to-day office operations. 3.13.5.24 Other duties as assigned by the Commissioner. 3.13.6 Director of Championships and Business Development The Director of Championships and Business Development shall be selected by the CCAA Commissioner and approved by the Executive Council. The Director of Championships and Business Development shall work under the supervision of the Commissioner, and duties and responsibilities will include those set out below. 13.13.6.1

Oversee all CCAA Championships and championship events.

13.13.6.2

Coordinate marketing activities for the conference.

13.13.6.3

Fulfill sponsorship agreements.

13.13.6.4

Coordinate the sports awards program, including the presentation and distribution of awards.

13.13.6.5

Coordinate championship publications and programs.

17


13.13.6.6

Arrange the hotel accommodations and banquets at championships.

13.13.6.7

Coordinate the CCAA merchandise program.

13.13.6.8

Attend championships and select conference meetings.

13.13.6.9

Assist with the day-to-day office operations.

13.13.6.10 Other duties as assigned by the Commissioner. 3.13.7 Coordinator of Officiating The Coordinator of Officiating shall be selected by the CCAA Commissioner and approved by the Executive Council. The Coordinator of Officiating shall work under the supervision of the CCAA Commissioner, and duties and responsibilities will include those set out below. 3.13.7.1

Attend NCAA required programs for officiating in the CCAA and communicate information to the appropriate constituencies.

3.13.7.2

Coordinate the hiring of assignors for CCAA sports.

3.13.7.3

Establish officiating fees for CCAA sports in all geographic regions.

3.13.7.4

Recommend policy for out-of-region officiating and assignor assignments.

3.13.7.5

Organize and standardize an observation program for CCAA sports.

3.13.7.6

Develop and conduct officiating clinics for officials and coaches for all CCAA sports. These are to be conducted utilizing a rotation of sports and region.

3.13.7.7

Assist in developing resources for the training and rules education of CCAA officials.

3.13.7.8

Attend CCAA Championship events, coaches meetings and regular CCAA meetings as requested.

3.13.7.9

Advise institutions and Commissioner as to rulings and interpretations that have affected or will affect the CCAA events or personnel.

3.14

PARLIAMENTARY AUTHORITY

The current edition of The Standard Code of Parliamentary Procedure by Alice Sturgis governs the CCAA in all CCAA parliamentary situations that are not provided for in law or in its Charter, Bylaws, or adopted rules.

18


ARTICLE IV - REGULATIONS 4.1

ELIGIBILITY

4.1.1

The members of the CCAA agree to administer their athletic programs in accordance with the Bylaws of the National Collegiate Athletic Association (NCAA) and the Bylaws of the CCAA.

4.1.2

The CCAA has established rules that are stricter than the NCAA regulations. These differences are stated below.

4.1.3

Member institutions shall conform to CCAA and NCAA Championships eligibility regulations in both CCAA and non-CCAA events in all recognized conference sports.

THE FOLLOWING RULES AND REGULATIONS ARE PARTICULAR TO THE CCAA 4.1.4

Academic Requirements – Grade Point Average

To be eligible to compete in intercollegiate athletics a student-athlete must have at the time of competition, a grade point average of 2.0 (computed on a 4.0 scale) at the certifying institution. 4.1.4.1

Multiple Grade Point Averages A student-athlete must have both a cumulative 2.0 grade point average (including part time, transfer, and advanced placement credit hours that are accepted by the certifying institution) and an institutional 2.0 grade point average (including only coursework completed at the certifying institution).

4.1.4.2

Calculation of Grade Point Average for Student-Athletes A student-athlete must meet the 2.0 grade point average at the certifying institution based on the method of calculation used by the institution for calculating grade-point averages for all students, and the calculation shall include only course work normally counted by the certifying institution in calculating the grade-point average for graduation.

4.1.4.3

Frequency of Calculation A student-athlete’s grade point average shall be calculated after each term of enrollment.

4.1.4.3.1

Any request for an exception to 4.1.4 must be reviewed by the FAR Eligibility Committee at any regularly scheduled Executive Council Meeting (Fall, Winter, Spring) or by conference call.

4.1.4.3.2

In the event of a tie vote from the FAR Eligibility Committee on a waiver request, the request will be referred to the full FAR Committee, and a simple majority vote will determine the outcome.

4.1.4.3.3

Institutions shall use the CCAA Eligibility Waiver Form (Appendix VIII) for all student-athletes at CCAA institutions when applying for a waiver of 4.1.4.

4.1.5

Eligibility Validation and Review

4.1.5.1 Certification of academic eligibility is the exclusive jurisdiction of the Faculty Athletics Representative (FAR) at each member institution. A coach shall not permit an individual to

19


participate in intercollegiate competition before the Faculty Athletics Representative has certified the individual eligible, nor after the individual has been declared ineligible. 4.1.5.2 Each student-athlete shall annually, prior to participation in any intercollegiate competition, complete and sign the CCAA Student-Athlete Eligibility Form (Appendix V), and sign a statement required by the NCAA in which the athlete submits information relative to his or her eligibility, financial aid and amateur status. Failure to complete and sign these statements annually shall result in the student-athlete’s ineligibility for participation in intercollegiate athletics. The athletics director is responsible to ensure that each athlete satisfy this requirement. 4.1.5.3 Eligibility shall be certified immediately prior to the beginning of intercollegiate competition in the particular sport. 4.1.5.4 If the eligibility of the student-athlete changes during the course of the quarter or semester, the FAR shall immediately certify him/her as eligible or ineligible to compete. The full-time status needs to be checked every week. 4.1.5.5 When a season of competition in a sport continues into a subsequent semester or quarter, the grade point average and course load requirements shall be confirmed again for continued eligibility. 4.1.5.5.1 If the eligibility of a student-athlete changes at the end of a semester/quarter, he/she shall become eligible or ineligible at the time the FAR officially certifies his/her status. In any event, eligibility status shall be determined no later than the first day of class of the following quarter/semester or as soon as the grades are officially available, whichever is later. 4.1.5.6 All matters involving eligibility policy shall be submitted to the FARs. Appeals for eligibility review should be submitted utilizing the CCAA Eligibility Waiver Form (Appendix VIII). 4.1.5.7 A request for a waiver of eligibility under the “Hardship Waiver” provisions of NCAA regulations shall be submitted to the CCAA Commissioner who in turn will forward the request and documentation to the FARs Committee. This documentation shall include: • CCAA Hardship Waiver Form (Appendix IX). • A copy of the season’s schedule, indicating all events in which the student-athlete participated. • A statement by a physician or surgeon as required by NCAA regulations. 4.1.6 4.1.6.1

Eligibility Records Current copies of the following records and statements shall be kept on file in the athletics departments and the office of the Faculty Athletics Representative.

4.1.6.1.1

Signed NCAA statements of student-athletes regarding eligibility, recruitment, financial aid, and amateur status.

4.1.6.1.2

Signed CCAA student statements for use in determining eligibility.

4.1.6.1.3

Current copies of the Eligibility and Participation Roster for each CCAA sport.

4.1.7 4.1.7.1

Eligibility Violations In dealing with all suspicions or allegations of eligibility violations, the FAR of the questioning institution shall request an explanation from the FAR of the certifying institution, who shall provide a response within seven days. A written response may be requested including a

20


complete academic and athletic history of the student-athlete, together with any other information upon which the student-athlete’s eligibility was certified. If the questioning institution is not satisfied with the response, its FAR shall submit the case to the CCAA Commissioner for referral to the FAR Eligibility Committee. 4.1.8

Intra-CCAA Transfers

4.1.8.1

Undergraduate student-athletes transferring from one CCAA institution to another CCAA institution who wish to compete in a CCAA sponsored sport in their first year of attendance must receive approval from the prior institution on the CCAA Intra-Conference Transfer Release Form and subsequent approval by the FAR Eligibility Committee at any regularly scheduled Executive Council Meeting (Fall, Winter, Spring) or by conference call. Student-athletes failing to receive such approval are required to serve a year of residency (two full-time semesters or three full-time quarters) at the institution they are transferring to before they are eligible to compete for that institution, unless they fall under the provision of 4.1.8.2.

4.1.8.2

CCAA institutions who have invested heavily in a student-athlete reserve the right to ask for a year of residency for the intra-conference transfer, personal circumstances not withstanding. Nevertheless, under extraordinary circumstances, the FAR Eligibility Committee may waive the year of residency without the concurrence of the prior institution.

4.1.8.3

In the event of a tie vote from the FAR Eligibility Committee on a waiver request, the request will be referred to the full FAR Committee, and a simple majority vote will determine the outcome.

4.1.8.4

Institutions shall use the CCAA Permission to Speak Form (Appendix VI) for all student-athletes at CCAA institutions.

4.1.8

Letters of Intent

The CCAA Conference Letter of Intent (CLI) (Appendix XIII) and the National Letter of Intent (NLI) will be honored by all member institutions. The CLI can be utilized to commit a student-athlete to a member institution when the NLI cannot be utilized. 4.2

FINANCIAL AID

4.2.1

Financial Aid made available to student-athletes at member institutions must conform to all restrictions established by the NCAA.

4.2.2

The Athletics Director, in accordance with the Financial Aid Director at each institution, shall certify the distribution of financial aid to student-athletes to assure conformance with the rules and philosophy of the NCAA.

4.2.3

Each member institution shall distribute the CCAA Financial Aid Annual Report (Appendix XII) covering the allocation and disbursement of financial aid funds during the academic year just completed. The report shall detail the number of grants and total moneys expended for each sport. Each institutional report shall be signed by the athletics director and institutional financial aid director. These reports shall be distributed at the Executive Council Fall Meeting.

4.3

GENDER EQUITY

4.3.1

It is the responsibility of each member institution to comply with federal and state laws regarding gender equity.

21


4.3.2

The activities of the CCAA should be conducted in a manner free of gender bias.

4.4

AMENDMENTS

4.4.1

The constitution can be amended at any regular or special meeting of the Executive Council by a two-thirds vote of all member institutions. All amendments to the Constitution and Bylaws must be ratified by the Presidents/Chancellors Group.

4.4.2

Amendments may be proposed by any member of the Executive Council.

4.4.3

All amendment proposals are to be transmitted to the Commissioner for distribution to all members of the Executive Council. Proposals must be received by the Commissioner at least twenty (20) calendar days in advance and redistributed for receipt by members of the Executive Council at least ten (10) calendar days in advance of the date of the meeting at which the amendment is to be submitted for vote.

4.4.4

Amendments for Special Group Codes

Special Group Codes can be amended at any regular or special meeting of the Executive Council by a simple majority vote. 4.4.5

Effective Date For Constitution and Special Group Codes

Any approved amendment to the Constitution becomes effective upon ratification by the Presidents/Chancellors’ Group. Any approved amendment to the Special Group Codes becomes effective at the Executive Council’s discretion.

22


SPECIAL GROUP CODES 5.1 GENERAL SPECIAL GROUPS REGULATIONS 5.1.1

Playing and Practice Seasons

5.1.1.1

Rules that govern the playing and practice seasons shall be in accordance with the NCAA rules.

5.1.1.2

The scheduling format for each sport shall be developed and approved by the Executive Council no later than the Executive Council Spring Meeting.

5.1.1.3

One year lead time is necessary for schedules to be approved in two-year rotations.

5.1.1.4

Changes in scheduling formats may be suggested by sports committees. Such proposals shall be developed by the sports committee, with guidance from the Administrative Liaison. Proposals will be submitted for Executive Council review through the Game Management Committee.

5.1.1.5

Specific master athletics schedules for each sport shall be produced and distributed by the Commissioner’s Office following Executive Council approval.

5.1.1.6

The Commissioner’s Office will produce master athletics schedules for all team sports for examination at the Fall, Winter, or Spring Executive Council Meeting one year in advance.

5.1.1.7

Special circumstances that necessitate master schedule changes must be agreed upon by all affected institutions’ athletics directors. Agreed upon changes to institutional schedules and reporting of those changes must be submitted to the CCAA Commissioner’s Office by the following deadlines: 1) Fall and Winter Sports – Soccer, Volleyball and Basketball a) CCAA schedule changes: May 29 b) Complete schedule changes: June 30 2) Spring Sports – Baseball and Softball a) CCAA schedule changes: August 28 b) Complete schedule changes: September 30

5.1.1.8

Final examination schedules that necessitate master schedule changes must be accommodated to meet the affected institution’s final exam schedule. In rescheduling, the result should be the same for the affected institution and their traveling partners. The change must be initiated by the Director of Athletics of the affected institution. Changes must be submitted to the CCAA Commissioner’s Office as soon as possible.

5.1.1.9

The Commissioner will make the determination to mandate the site, date, and time for postponed CCAA contests when institutional representatives cannot make a decision.

5.1.1.10 The CCAA is to use the following criteria when drafting schedules: a) consecutive home and away weekends should be minimized; b) teams should not play out–of–region two consecutive weeks.

23


5.1.2

Game Management and Conduct (See Appendix XV for General Regulations)

5.1.2.1

Equipment provided for warm-up shall be in accordance with NCAA minimum standards.

5.1.2.2

The host team shall provide all the personnel necessary (Scorers, Public Address Announcer, etc.) for the conduct of the game.

5.1.2.3

The national anthem is to be played before team introductions at all CCAA contests.

5.1.2.4

The host institution is responsible for all specified statistical data.

5.1.2.5

Rules that govern the conduct of the game shall be in accordance with the CCAA, the NCAA Championship Handbook rules, and governing sports organizations.

5.1.2.6

An NATA Athletic Trainer/Physician shall be on site or in the training room of host institution for every competition involving a CCAA institution.

5.1.2.7

The host institution shall provide ice and water for the visiting team no later than during pregame practice. Each site should provide opponent with equal opportunity for pre-game practice. Restrooms shall be accessible at all sites to teams and fans.

5.1.2.8

Individual-use bench towels must be provided for all visiting teams. For sports that do not utilize a “bench� (e.g., cross country, golf, track & field), a stack of towels must be available at the athletic training station.

5.1.2.9

Tickets: No complimentary tickets shall be provided to visiting teams.

5.1.2.10 All CCAA sports shall be administered in compliance with a game management protocol distributed by the CCAA Office of the Commissioner. 5.1.2.11 Any deviations to the times listed on pre-game protocols must have prior approval from both designated athletic administrators. 5.1.2.12 All unresolved protests relating to violations of the rules of the game, failure to conform to preor post-game regulations, breach of ethics, unsportsmanlike conduct, etc., by any studentathlete, coach or any other official institutional representative shall be reported by the Director of Athletics or the designee to the CCAA Commissioner within 72 hours of the alleged event. Every effort should be made to resolve the conflict informally prior to reporting the event to the Commissioner. 5.1.2.12.1 Within ten (10) days of receiving a protest, the Commissioner shall notify in writing each member of the Executive Council as to the nature of the protest. The Commissioner will take appropriate and timely action on all such protests in accordance with the duties prescribed, in the provisions in the Bylaws of the CCAA, governing game conduct. Commissioner will notify in writing each member of the Executive Council of the decision within ten (10) days of the action. In the matter of eligibility violations, the commissioner will perform the duties specified in Article 4.1.7.1 of the CCAA Constitution. 5.1.2.12.2 The Executive Council should attempt to validate or reject the alleged violation and decide if any disciplinary action is indicated. If disciplinary action is called for, every effort should be made to assess a penalty that is commensurate with the violation.

24


5.1.2.12.3 If a player is ejected from two contests for fighting during a season, the player will be suspended from the next regularly scheduled contest after the second ejection. If a team has three ejections for fighting during a season, the head coach will be suspended for the next regularly scheduled contest after the third ejection. If a sport has a more restrictive rule, then that rule shall apply. 5.1.2.12.4 All ejections shall be reported by the Coordinator of Officiating to the respective athletics directors and the CCAA Office. 5.1.2.13 It is the responsibility of the host institution to provide adequate security and enforce all crowd control standards per NCAA Championship Guidelines (inclusive of the ban on artificial noisemakers). Additionally, host institution bands may not be seated or positioned behind the visiting team bench(es), regardless of distance. 5.1.2.14 Traveling squad size for all CCAA contests will be determined by the Legislative Committee. 5.1.2.15 Whenever a traveling squad size is indicated and an institution exceeds that number, there may be a forfeit of that game. Procedure will be to call the violation to the attention of the head official, who will verify the numbers involved. This violation will then be reported to the Commissioner by the host institution and verified by the official. The Executive Council will then act on the violation. 5.1.2.16 Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes, coaches, game officials or administrative staff. All selfreports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game. 5.1.2.17 Ejections: Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletics Personnel). 5.1.2.18 Sportsmanship and Ejections: An ejection of any student-athlete or member of a coaching staff resulting from unsportsmanlike conduct and/or inappropriate language will be reviewed by the Commissioner and Coordinator of Officiating, who are to inform the affected institutions’ athletics directors of the incident. The Commissioner may take disciplinary action at his discretion. 5.1.2.19 Sportsmanship - Regular Season - In the case of poor sportsmanship or misconduct during a regular season CCAA athletics event, the Commissioner may independently issue letters of reprimand and in consultation with the Executive Council Board of Directors take further disciplinary action. 5.1.2.20 Sportsmanship at Championships - At a CCAA championship event, a breach of sportsmanship shall be interpreted in a manner similar to misconduct as defined in the Championships Handbook. The Commissioner shall have authority to impose penalties ranging from letters of reprimand to suspension from athletics participation. 5.1.2.21 The CCAA Sportsmanship Statement will be read at all events where a public address system is utilized. 5.1.3 5.1.3.1

Officials Officials shall have a private dressing room or area (outdoor sports) for all CCAA contests.

25


5.1.3.2

All officials must be certified by an accredited collegiate association or governing body. Officials will be scheduled by an assignor selected by the CCAA Coordinator of Officiating.

5.1.3.3

No current faculty, staff or student of a member institution may officiate in CCAA contests. Officials may officiate CCAA contests of an institution they attended if 10 years have elapsed since they completed their enrollment at the institution.

5.1.3.4

An official may not work another contest on the same day he/she is to officiate a CCAA contest.

5.1.3.5

A letter shall be sent to officials working an institution’s game providing them with information about the site of the game, parking location, parking pass and any other pertinent information a visiting official needs.

5.1.3.5.1 Prior to the contest, officials should be notified as to who will be responsible for escorting the officials off the court at halftime and after the games as well as promptly allowing them into their dressing area. 5.1.3.5.2 After the contest, players, coaches, fans, administrators shall be barred from the officials’ dressing room. The CCAA Observer, Coordinator of Officiating and the Commissioner will be allowed in the officials’ dressing room. Officials after a contest evaluate their performance in the game, discuss situations that arose during the contest, and may be evaluated by an observer. 5.1.3.5.3 If an official is having problems with procedures or personnel at an institution, an attempt should be made to rectify the problem in a professional and courteous manner. If this attempt fails, appropriate action should be initiated with the Coordinator of Officiating and reported to the Commissioner’s Office. It should be remembered that the conduct of all participants before, during, and after an event is a reflection on that individual, the institution or profession represented, and the CCAA. 5.1.3.6

Any complaints regarding game officials should be communicated through the institution’s athletics director to the CCAA Coordinator of Officiating in writing.

5.1.3.7

Payment for mileage shall be at a rate determined annually and the amount indicated in the published fee schedule. No payment for mileage shall be paid to officials in the same metropolitan area in which they live.

5.1.3.8

The CCAA Commissioner will assess each member institution for its share of officiating fees and mileage charges for that sport. Member institutions will be assessed directly for all mileage charges resulting from non-CCAA contests at their institution and will share prorated in mileage charges resulting from all regular CCAA contests.

5.1.3.9

If an official reports for a scheduled game assignment and no game takes place, the official will be paid 50 percent of the fee normally received and full mileage reimbursement.

5.1.3.10 When one official (umpire) reports to the game site, the game will be played. 5.1.4 5.1.4.1

Championships The CCAA Champion will be the team with the best win-loss record in CCAA play unless otherwise designated by the Executive Council and described in specific sport codes.

26


5.1.4.2

For sports in which the NCAA awards automatic berths to postseason play, the CCAA automatic qualifier shall be the CCAA Champion. In the sports of basketball, baseball, and softball, the automatic qualifier shall be the CCAA Tournament Champion.

5.1.4.3

Refer to appropriate sport code or game management protocols for tie-breaker information.

5.1.4.4

With sports that have championships, the host will be responsible for administering the championship. The host institution should be prepared to assume some economic responsibility for the operation of the championship. Participants will pay their own expenses.

5.1.4.5

The Championship Committee is to determine which postseason events should continue, in what sports, and what the CCAA schedule and alignments (divisional, non-divisional) should be. The Championship Committee will also investigate the potential of pre-selected neutral sites to maximize the full potential of CCAA Championship events.

5.1.4.6

The conference office shall be given responsibility and control of selecting the site hotel for the conference championships.

5.1.4.7

All revenue from the CCAA championships in team sports (soccer, basketball, softball, baseball) will be held in a championships reserve account. The following priorities will be followed in establishing the reserve account: 1) Revenue from championships should support all the sport championships. 2) A formula be created that refunds to the participating teams based on the duration of their involvement at the championships, the distance teams must travel to the championships, and the squad sizes of each sport. 3) Funds will not be distributed until the end of the fiscal year when all expenses are realized. 4) Develop a method for host institutions to recoup some of their costs. 5) Factor in a value for seed money for the next year’s championships.

5.1.4.8

5.1.5

Pre-determined sites shall be selected by the Executive Council for all CCAA Championship Competitions. Hosting bids will be solicited by the Commissioner’s Office at times that will allow site selection decisions to be made at least four months prior to each championship. Awards

5.1.5.1

Each member of the championship team in any sport will receive a framed certificate from the CCAA testifying to his/her participation on the championship team and a championship t-shirt.

5.1.5.2

The institution of the championship team in any team sport will receive a plaque and banner signifying the CCAA Championship.

5.1.5.3

For the sports of basketball, baseball, and softball, the tournament champions will receive a banner and tournament champion t-shirts.

5.1.5.4

The following will be in place in voting for All-CCAA teams for those sports that require voting: 5.1.5.4.1

Utilize a weighted point system as determined by the CCAA Director of Communications.

5.1.5.4.2

All voting will be done by electronic ballot.

27


5.1.5.4.3

Coaches cannot vote for their own athletes.

5.1.5.4.4

All ties will be voted off. This may be done at the coaches meeting, if necessary.

5.1.5.4.5

A player must receive one vote to receive honorable mention.

5.1.5.4.6

The All–CCAA teams and individual honors are to be announced prior to the NCAA Regional Championship for each sport.

5.1.5.5

All-CCAA nominations from head coaches must be submitted to the CCAA Director of Media Relations no later than eight days prior to the end of the regular season. Sport-specific legislation regarding the All-CCAA nomination procedure may supersede this requirement.

5.1.5.6

All-CCAA Teams, Most Valuable Player, Most Valuable Pitcher, Freshman of the Year, Newcomer of the Year, and Coach of the Year shall be determined via an electronic voting procedure using a weighted point system, as outlined by the CCAA Director of Media Relations.

5.1.5.6.1

There shall be one (1) Most Valuable Player plaque in every CCAA sport.

5.1.5.6.2

There shall be one (1) Coach of the Year plaque in every CCAA sport.

5.1.5.6.3

Each member of the All-CCAA First Team in every sport will receive a framed certificate.

5.1.5.6.4

Each member of the All-CCAA Second Team in every sport will receive a framed certificate.

5.1.5.6.5

Each member designated All-CCAA Honorable Mention will receive a framed certificate.

5.1.5.6.6

The CCAA shall honor a Freshman of the Year in every sport. This may be awarded to true freshmen (first-year full time students) only. The recipients will receive a framed certificate.

5.1.5.6.7

The CCAA shall honor a Newcomer of the Year in every sport. This may be awarded to a student-athlete competing at a CCAA institution for the first time, excluding true freshmen and students transferring from a four-year institution who have previously competed at the four-year institution. The recipients will receive a framed certificate.

5.1.6

CCAA All-Academic Award

5.1.6.1

Criteria for Selection a. Varsity student-athlete (must have earned a varsity letter during the academic year). b. Must compete in a CCAA-sponsored sport. c. Undergraduate student-athletes must earn a grade point average during the academic year of 3.40 or higher in a minimum of 24 semester units or 36 quarter units completed at the certifying institution. Non-graded units may be included in the 24/36-unit total. Undergraduate student-athletes who are graduating mid-year must earn a 3.40 grade point average or higher in all units taken during the final academic year of attendance. (Revised: 9/2012) d. Graduate students are not eligible for CCAA All-Academic Awards. (Revised: 1/2013)

5.1.6.2

Each qualified student-athlete shall receive a framed certificate.

28


5.1.6.3

5.1.7

Faculty Athletics Representatives shall notify the Commissioner of their All-Academic Award winners by July 15. The certificates shall be distributed to the athletics directors by the Fall Executive Council Meeting.   CCAA Athletes of the Year

The Athletes of the Year (One (1) Male, One (1) Female) will be selected by a vote of the CCAA institution Sports Information Directors during their annual spring meeting. A plaque will be awarded to each recipient. 5.1.8

CCAA Scholar-Athletes of the Year

5.1.8.1

The Scholar-Athletes of the Year (One (1) Male, One (1) Female) will be selected by a vote of the CCAA Faculty Athletics Representatives. A plaque will be awarded to each recipient.

5.1.8.2

Criteria for Nomination a) Grade point average of 3.50 at CCAA institution b) Must have completed final season of competition c) Must participate in a CCAA-sponsored sport d) One page recommendation from coach, completion of application form, up-to-date transcript e) Institutions may only nominate one (1) male and one (1) female per institution

5.1.8.3

Deadlines a) All materials listed above shall be sent to the CCAA Commissioner no later than 10 calendar days prior to the Executive Council Spring Meeting. b) Commissioner to forward copies to all CCAA FARs no later than 7 calendar days prior to the Spring Meeting. Discussion and voting should take place at the Executive Council FAR Spring Meeting.

5.1.8.4

5.1.9 5.1.9.1

Voting Procedures a) May not vote for own nominee b) Will rank candidates 1-10 (1 being highest) Commissioner’s Cup Award The CCAA Commissioner's Cup shall be awarded to the institution with the highest ranking based on the following formula: 1) Each institution selects two fall sports, two winter sports, two spring sports and two wildcards. 2) Each sport will calculate a team's rank by its finish in the league standings for team sports (Women’s Volleyball, Soccer, Basketball, Baseball, Softball), and by its finish in the championship event for individual sports (Cross Country, Men’s Golf, Track & Field). Based on each team's finish, it will add the corresponding number of points to its total (example: 1st place = 1 point, 10th place = 10 points). In team sports that conduct postseason championship events (Soccer, Baseball, Softball), the tournament champion shall subtract 1 point from its point total in the given sport. 3) The institution with the lowest point total at the end of an academic year is the Commissioner's Cup winner.

29


5.1.10 Dr. Hal Charnofsky Memorial Award 5.1.10.1

The Dr. Hal Charnofsky Memorial Award is given annually to two student-athletes at each CCAA institution who are selected by their institution. A plaque will be awarded to each participant.

5.1.10.2

The language on the award will read, “The Dr. Hal Charnofsky Memorial Award recognizes CCAA student-athletes who have distinguished themselves in the classroom and in their sport.”

5.1.10.3

Criteria for Selection a) Student-athletes must participate in a CCAA sponsored sport. b) Each institution may choose two award winners. c) Institutions will have flexibility in determining the winners of the award.

5.1.10.4

The awards distribution date will be determined by the conference office. If the awards cannot be sent to institutions prior to their year-end banquets, a certificate template will be sent.

5.1.11

Special Equipment/Special Situations

Each visiting CCAA participating institution may video its own contest at any CCAA institution. 5.1.12 Digital Video Exchange Policy The following policy applies to all regular season contests in the sports of women’s volleyball, men’s basketball, and women’s basketball. 5.1.12.1

All regular season contests are to be made available for scouting purposes via the CCAA video server. Any game that affects the record will follow regular season protocol regardless of it the game is home or away. (Revised: 1/2013)

5.1.12.2

The visiting team(s) shall receive a DVD of the contest(s) immediately following its conclusion.

5.1.12.3

If the home team cannot provide a DVD of the contest(s) to the visiting team(s) immediately after the contest, they will be required to give the original DVD to the visiting institution. The visiting institution will return the DVD to the home institution within 48 hours. Blank DVDs are supplied by the home team.

5.1.12.4

At the conclusion of each CCAA volleyball contest, the home institution is responsible for uploading the game file to the CCAA server by 12:00pm on the Monday following the game. (Revised: 6/2013)

5.1.12.5

At the conclusion of each CCAA basketball contest, the home institution is responsible for uploading the women’s game file by 9:00 pm and men’s game file by 11:00 pm on the day of the game to the CCAA server. (Revised: 6/2013)

5.1.12.6

All video contest data (i.e., game file) from the previous week’s play will be available for all teams at 1:00pm the Monday following the games, and will be stored on the CCAA server for a period of three weeks. (Adjustments to the time availability of video may be made by the CCAA administrative staff to accommodate server storage capacity.)

30


5.1.12.7

In the event of a technical malfunction at an institution, it is the home institution’s responsibility to provide a hard copy DVD to each CCAA institution via overnight mail by 12:00pm on Tuesday following the game.

5.1.12.8

Violations of this policy should be reported by the institution’s athletics director to the CCAA Commissioner. Upon the second violation of this policy, institutions will be assessed a $100 fine. Upon the third violation of this policy, institutions will forfeit their ability to access the server and download contests.

5.1.12.9

Blank DVDs must be used for all recorded copies. Audio is required for volleyball only.

5.1.12.10

CCAA institutions are prohibited from sharing contest video in any format (e.g., DVD, VHS, server access) with non-CCAA institutions. Contests that include the participation with a nonCCAA institution may be distributed to that institution via DVD. Server access is strictly prohibited.

5.1.12.11

Host institutions for neutral site contests (two different teams other than the host, playing at the host institution) may record the contest for distribution to the two participating teams. The host may not keep the video unless it elects to use an allotted request for the season as outlined in the specific sport regulation.

5.1.12.12

First round CCAA Championship games must be uploaded to the server by the host institution no later than 12:00 pm the following day.

5.1.12.12 Institutions are required to show the scoreboard during all timeouts of basketball games. 5.1.13 Scouting Reports 5.1.13.1

Scouting reports for CCAA institutions may not be shared with other institutions inside or outside the CCAA.

5.1.13.2

It is not permissible at any time to provide a non-CCAA institution with video or any information concerning any CCAA institution’s teams.

5.1.13.3

The reporting of a violation of 5.1.13.1 and/or 5.1.13.2 should be communicated between the two athletics directors of the institutions involved and a letter noting the violation should be forwarded from the reporting director of athletics to the CCAA office.

5.1.13.4

The first violation involving 5.1.13.1 and/or 5.1.13.2 will result in a Letter of Reprimand from the CCAA to the violating institution.

5.1.13.5

If a second violation occurs in same season, the violating institution shall be fined $500.

5.1.14

Amendments to Special Group Codes

5.1.14.1

Guidelines and additional regulations relevant to the administration of the CCAA shall be set forth in the Special Group Codes adopted by the Executive Council of the CCAA.

5.1.14.2

All Special Group Codes must be consistent with the provisions of the Constitution. The Constitution prevails if any inconsistency is revealed.

5.1.14.3

The Special Group Codes shall provide rules and regulations governing the following items:

31


5.1.14.3.1 The administration of intercollegiate athletics by members of the CCAA. 5.1.14.3.2

The establishment of games, schedules, meets, tournaments and other athletics events sponsored by the CCAA.

5.1.14.3.3 The establishment of eligibility requirements for student-athletes and procedures for administering and enforcing the eligibility standards set forth in the Constitution and Special Group Codes. 5.1.14.3.4 The adoption of rules of play and competition for approved CCAA sports. 5.1.14.4

The Special Group Codes of the CCAA can be modified or amended at any regular or special meeting of the Executive Council by a simple majority vote of all voting members present.

5.1.14.5

Any approved changes in the Special Group Codes become effective immediately unless otherwise indicated.

32


5.2 BASEBALL 5.2.1

Playing Season

5.2.1.1 The format for the master schedule shall be that each institution shall play every other institution four games. If the competition is between two institutions within close proximity (same region), then the designated home team will host a Saturday doubleheader and the other two games may be played as single games Thursday, Friday, or Sunday at either site dependent on mutual consent of the athletics directors involved. 5.2.1.1.1

Beginning in the 2011-12 season and thereafter, all baseball teams located more than 150 miles apart will go to a four-game destination schedule with all four games taking place at the host institution, unless splitting the series is mutually agreed upon by both Athletic Directors.

5.2.1.2 Teams eligible for the CCAA Baseball Championship Tournament shall not schedule non-CCAA games during the CCAA tournament. 5.2.2

Game Conduct

5.2.2.1 Time/length of contests: 5.2.2.1.1

In-region series shall be played between Thursday and Sunday, with one (1) mandatory doubleheader either Saturday or Sunday. In-region make-up games are scheduled per mutual consent of the involved institutions’ athletics directors. Out-of-region series shall be played over three consecutive days between Thursday and Monday, with one (1) mandatory doubleheader either Saturday or Sunday. If you have traveled for an out of region series, it counts as the series and rained out/not played contests for that specific series will not be made up. (Revised: 6/2012)

5.2.2.1.2

Single day games shall begin at 2:00pm. Single night games shall begin no earlier than 6:00pm and no later than 7:00pm. Sunday single games shall begin at 11:00am. Sunday split-series games shall begin at noon, unless mutually agreed upon by the athletic directors involved. Day contests scheduled after the start of daylight savings time shall begin at 3:00pm. Game site changes due to inclement weather require mutual written agreement from each institution’s director of athletics or designee and must be submitted to the CCAA Commissioner. Host schools can adjust starting times for safety purposes. (Revised: June 2013)

5.2.2.1.3

Doubleheaders at unlighted fields shall begin at 11:00am except during daylight savings time they shall start at noon, unless mutually agreed upon by the athletics directors involved. Institutions with lighted facilities are not bound by this requirement. A nineinning game will be followed by a seven-inning game. (Revised: June 2013)

5.2.2.1.4

All rules utilized for NCAA Championship play shall be utilized in all CCAA games, including dugout decorum. The host institution shall insure that the officials enforce the NCAA and CCAA regulations.

5.2.2.2 A maximum of 25 eligible players may participate in any CCAA contest. The roster of 25 players must be exchanged by head coaches no later than the pre-game meeting prior to each single game and prior to the first game of a doubleheader. The roster must include the name and uniform number of each of the 25 designated players. The same 25 players must be listed for each of the four games of a series when playing an out-of-region team (region is within 250

33


miles of institution) or playing an in-region team who is staying the night in the home team’s vicinity. No more than 35 players from the home team shall be in uniform at a home contest. (Revised: 6/2012) 5.2.2.3 There will be a twenty-minute intermission between games of a doubleheader unless it is extended by mutual consent of the participating head coaches. 5.2.2.4 Site available for practice: Batting practice for the visiting team shall begin one hour, fifteen minutes prior to game time (30 minutes in length). Each team will have a maximum of 8 minutes infield practice. (Revised: 6/2012) 5.2.2.5 Jersey Color - Light jerseys will be worn by the home team and dark jerseys will be worn by the visiting team. 5.2.2.6 The host institution trainer shall provide ice and water for the both teams in their dugouts no later than the start of batting practice. Each site should provide opponent, with equal opportunity to the field (practice mounds, screens, dugouts, etc.). Restrooms should be accessible at all sites for teams and fans. 5.2.2.7 The host institution shall provide locker room (including a lavatory) and shower facilities for the visiting teams. The visiting teams are responsible for furnishing their own towels and are to request shower access at least 48 hours before arrival at the game site. 5.2.2.8 A team may film or videotape its game(s) during CCAA competition, but not games involving other teams. Teams may only film from designated areas defined as the spectator areas from the infield cut-outs from first base to third base. 5.2.2.9 The use of speed (radar) guns by participants is prohibited. 5.2.3

Championships

5.2.3.1 The winner of the CCAA regular season as determined by winning percentage shall be declared the CCAA Champion. The winner of the CCAA Championship Tournament will be designated as the CCAA Tournament Champion, and will be given the automatic qualification to NCAA postseason play. 5.2.3.2 All teams tied for first place, as determined by winning percentage, will be declared regular season co-champions. Appropriate tie-breaking procedures will be utilized to seed the championship tournament. (Revised: 6/2012) 5.2.3.3 The CCAA Championship Tournament will consist of the four (4) teams with the No. 1, 2, 3 and 4 highest winning percentage in the regular season CCAA schedule. The tournament will be a double-elimination format. 5.2.3.4 In the event of a tie in the regular season winning percentages among eligible teams for the CCAA Championship Tournament, the tournament participant(s) and/or seedings will be determined in the following order of tiebreakers: 1) Head–to–head record; 2) Compare tied teams’ winning percentage against teams selected for the tournament; 3) Compare tied teams’ winning percentage against the highest ranked non–participating tournament team; 4) Coin Flip. First Round - 1 vs 4 and 2 vs 3. 5.2.3.5 An institutional administrator from each participating team must be present at the CCAA Championship Tournament. The administrator may be the FAR or a non-Executive Council

34


member. The administrator must attend the championship for the duration of the team’s involvement. 5.2.4

Awards

5.2.4.1 All-CCAA teams, Most Valuable Player/Pitcher, Freshman of the Year, Newcomer of the Year, and Coach of the Year shall be selected electronically and distributed at the Spring CCAA Baseball Coaches Meeting. The selections will follow the ABCA All-America selection format. Nominees are to include their complete CCAA season statistics. 5.2.4.1.1

Seventeen (17) first team All-CCAA awards: catcher, first base, second base, third base, shortstop, four outfielders, one additional infielder, four pitchers, one relief pitcher, one designated hitter, one utility player.

5.2.4.1.2

Seventeen (17) second team All-CCAA awards: catcher, first base, second base, third base, shortstop, four outfielders, one additional infielder, four pitchers, one relief pitcher, one designated hitter, one utility player.

5.2.4.1.3

Seventeen (17) third team All-CCAA awards: catcher, first base, second base, third base, shortstop, four outfielders, one additional infielder, four pitchers, one relief pitcher, one designated hitter, one utility player.

5.2.4.1.4

One (1) Most Valuable Player Award.

5.2.4.1.5

One (1) Most Valuable Pitcher Award.

5.2.4.1.6

One (1) Coach of the Year Award.

5.2.4.1.7

One (1) Freshman of the Year Award.

5.2.4.1.8

One (1) Newcomer of the Year Award.

5.2.4.1.9

CCAA Championship Team Award.

5.2.5

Special Equipment/Special Situations

5.2.5.1 Host institutions must provide a drying agent on site to minimize the effects of rain (e.g. tarp or diamond drying substance). 5.2.5.2 Host institutions must have an infield tarp for their baseball facility. 5.2.5.3 Rained-out or suspended games (any game halted because of a facility failure) - the following procedures for makeup will be in effect: 1) The next scheduled game at the home site shall be played as a doubleheader, 2) If the last scheduled game is rained out or suspended, the game will be played on the next available date for both teams where a game is not scheduled, 3) Failure of a team to abide by the makeup rules will result in forfeiture, 4) All teams must complete all rained out or suspended games within the region prior to the end of the CCAA schedule. 5.2.5.4 When playing outside the region, no inning may begin after 4:30pm on the final day of the series, unless agreed upon by both institutions’ directors of athletics prior to the start of play.

35


5.2.5.5 In cases where the final game of a weekend series cannot be completed the CCAA shall utilize the NCAA Official Game Rule instead of the Suspended or Halted–Game Rule. 5.2.5.6 The official baseball of the CCAA is provided by Rawlings. This ball is to be used in all CCAA games and the CCAA Championship. 5.2.6

Coaches Meeting

Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates, time and format will be adjusted based on sport specific and conference circumstances. (Revised: 6/2012)

36


5.3 BASKETBALL 5.3.1

Playing Season

5.3.1.1 5.3.2

The CCAA schedule will be a double round-robin (home/away) format. Travel partners shall reverse the order of their opponents in the second round of CCAA play. Game Conduct

5.3.2.1

Weekend contests are to be played on Fridays and Saturdays. To change a contest from a Friday to a Thursday, approval is required from all four institutions involved in that weekend’s contests (or all three institutions if the series involves the stand-alone team). Saturday contests are not permitted to be moved to a different day.

5.3.2.2

Travel partner contests may be scheduled at any time during the season by mutual consent of the involved athletic directors. (Revised: 6/2012)

5.3.2.2.1 When the schedule includes a stand-alone team, travel partner contests will be played on Wednesdays when the stand-alone team is hosting that weekend’s contests against the travel partners, and on Thursdays when the stand-alone team is on the road against the travel partners. To change the date of a travel partner contest, approval is required from all three institutions involved in that week’s contest. (Revised: 6/2012) 5.3.2.3

Single CCAA varsity contests shall begin a 7:00 pm. Doubleheaders will be scheduled to begin at 5:30 pm for the women’s game and 7:30 pm for the men’s game (or 30 minutes after the completion of the first game). If the women’s game runs late, the men’s game will start 20 minutes after the completion of the women’s game. All doubleheaders will be in the same facility or arena. Changes to these times require signed game contracts by designated athletics administrators and their immediate submission to the CCAA Commissioner’s Office.

5.3.2.3          The maximum size of the CCAA travel party is 20 including 14 uniformed student-athletes. 5.3.2.4

Institutions will do their best to provide equitable accommodations for a one-hour shooting/practice time on game days, as available. (Adopted: 6/2013)

5.3.2.5

Practice balls will be available for warm-up one hour prior to the contest.

5.3.2.6

Visiting team will notify the host institution one-half hour prior to the start of the game which will be used for pre-game warm-up and for the first half of the game.

5.3.2.7

Men’s or women’s basketball teams will not be allowed to shoot at halftime of any preceding game.

5.3.2.8

Exactly one hour before tipoff of the first game of a doubleheader, the scoreboard clock will read 54:00.

5.3.2.9

The scorer and timer at all basketball games shall be officially designated adults regularly assigned to these positions. The scorer’s table shall be designated by the host institution and the official scorer shall wear a black and white striped shirt.

5.3.2.10

An official, complete, and balanced NCAA statistics form shall be compiled for all CCAA games, and copies shall be distributed to the visiting teams immediately after the conclusion of the

37


game. 5.3.2.10.1

In all contests where the visiting team has a scorer, such person or persons shall be seated next to the official scorer.

5.3.2.11

The visiting team shall wear dark colored jerseys in all CCAA basketball games.

5.3.2.12

All CCAA institutions shall install a phone line for visiting radio in addition to the open courtside phone.

5.3.2.13

Automatic media timeouts shall occur at every CCAA venue for all men’s and women’s basketball games as outlined by the CCAA Commissioner’s Office in accordance with NCAA rules and policy.

5.3.3

Championships

5.3.3.1

The winner of the CCAA regular season double round-robin schedule shall be declared the CCAA Champion. All teams tied at the end of the regular season will be declared co-champions.

5.3.3.2

The winner of the CCAA Championship Tournament will be designated as the CCAA Tournament Champion and will be given the automatic qualification to the NCAA postseason play.

5.3.3.3

The CCAA Championship Tournament shall be held at a predetermined site and will consist of the six teams with the highest six winning percentages in the regular season CCAA schedule. The tournament shall have a single-elimination format. The #1 and #2 seeds shall have a firstround bye. The winners of Thursday’s first-round games (Seed #3 vs. Seed #6 and Seed #4 vs. Seed #5) will advance to the semifinals Friday against Seeds #1 and #2. The finals will be held on Saturday. (Revised: 6/2013)

5.3.3.4

In the event of a tie (or ties) in the regular season winning percentages among eligible teams for the CCAA Championship Tournament, the tournament participants and/or seeding will be determined in the following order of tiebreakers: 1.

2.

(If only two teams are tied) Head-to-head record in conference games only. (If more than two teams are tied) Cumulative head–to–head season record in conference games only among all tied teams. a. If a clear winner exists after this tiebreaker, they will be awarded the highest seed available. b. If a clear “loser” exists after this tiebreaker, they will be given the lowest seed available among the tied teams. i. If only two teams remain following 2a and 2b, then return to #1. ii. If there are still more than two teams tied, repeat this process again until only 2 teams remain tied or the tie cannot be broken by this criteria. In this case, move on to #2 and on down as necessary. Record vs. teams already seeded in the tournament starting with the #1 seed and moving down in descending order. The first team with a better record against a team already seeded will be awarded the highest seed available. This will continue until all teams are placed. a. NOTE: When arriving at another pair of tied teams while comparing records, use each team’s record against the collective tied teams as a group (prior to their own tie-breaking procedures), rather than the performance against the individual tied teams.

38


3.

4. 5.3.3.5

5.3.4

Record vs. teams not participating in the tournament starting with the #9 seed and moving down in descending order. The first team with a better record against a non-participating team will be awarded the highest seed available. This will continue until all teams are placed. a. NOTE: When arriving at another pair of tied teams while comparing records, use each team’s record against the collective tied teams as a group (prior to their own tie-breaking procedures), rather than the performance against the individual tied teams. Coin Flip.

An institutional administrator from each participating team must be present at the CCAA Championship Tournament. The administrator may be the FAR or a non-Executive Council member. The administrator must attend the championship for the duration of the team’s involvement. Awards

5.3.4.1 Persons selected to the All-CCAA First and Second Teams in the sports of men’s and women’s basketball will receive an award representative of the CCAA and the sport. The coaches of basketball shall select the All-CCAA First and Second Teams. Ten (10) First Team, ten (10) Second Team and no Honorable Mention. 5.3.4.2 One (1) Freshman of the Year Award. 5.3.4.3 One (1) Most Valuable Player Award. 5.3.4.4 One (1) Coach of the Year Award. 5.3.5

Special Equipment/Special Situations

5.3.5.1 A seating area consisting of three (3) rows located behind the visiting team bench shall be held for the visiting team fans. The area shall remain vacant in the absence of the visiting fans. 5.3.5.2 The host institution must designate the same bench to be used for both games of a doubleheader. 5.3.5.3 Each home team will record the CCAA contest, have a DVD available for the visiting team at the scorer’s table immediately following the game, and upload the game to the server per General Sport Code 5.1.12. For complete details on the Digital Video Exchange Policy, refer to 5.1.12. 5.3.5.4 The official basketball for the CCAA is the Wilson ball designated by the NCAA for both men’s and women’s competition. These basketballs are to be used for all CCAA contests. 5.3.5.5 The host institution shall provide locker room (including a lavatory) and shower facilities for the visiting teams. The visiting teams are responsible for furnishing their own towels and are to request shower access at least 48 hours before arrival to the game site. 5.3.5.6 No live scouting will be permitted at CCAA basketball games by coaches or student-athletes. 5.3.6

Meetings

5.3.6.1 Head coaches are required to arrange mini camps for officiating rules instructions with the Coordinator of Officiating. This is to be completed before the first CCAA contest.

39


5.3.6.2 Head coaches are required to participate in a telephone or video conference media function coordinated by the Director of Media Relations. This should take place before the first CCAA contest. 5.3.6.3 Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates, time and format will be adjusted based on sport specific and conference circumstances. (Revised: 6/2012)

40


5.4 CROSS COUNTRY 5.4.1

Playing Season

The date, day, and site of the CCAA Cross Country Championship meet will be declared by the Commissioner and Administrative Liaison, and approved by the Executive Council. The CCAA Cross Country Championship will be held as follows: 2013: 2014: 2015: 2016: 2017:

CSUC CSUSB SFSU CPP CSUS

2018: 2019: 2020: 2021: 2022:

CSULA HSU CSUDH CSUMB CSUEB

In the event an institution is unable to host on a given year, the next institution in line will serve as host. 5.4.2

Game Conduct

Competitions will be conducted in accordance with the NCAA Cross Country Rules. 5.4.3

Officials

It is the responsibility of the host institution to arrange for and compensate the appropriate officials. 5.4.4

Championship

5.4.4.1

The CCAA Championship shall be determined by a championship meet.

5.4.4.2

The CCAA Championship meet is to be held on the Saturday two (2) weeks prior to the NCAA Division II Regional Championship.

5.4.4.3

The CCAA Championship race distance shall be 8,000 meters for men and 6,000 meters for women.

5.4.4.4

Entries for the CCAA Championships are to be submitted to the host institution using the format provided by the meet director. All eligible student-athletes should be listed on the entry form.

5.4.4.5

Declarations must be made the evening before the championships at a time and site announced by the host institution. Each CCAA team may declare up to 10 athletes to compete in the championship.

5.4.4.6

The host institution shall distribute entry form information no later than October 1 to all CCAA institutions sponsoring cross country. Meet information is to include the time and site of the declaration meeting, course site, and directions to the course site.

5.4.4.7

Scoring shall be in accordance with NCAA Rules.

5.4.4.8

CCAA Cross Country Championships race order (men’s and women’s) is to be consistent and in synch with NCAA Championship race order in a given season.

41


5.4.4.9

Banquet - The host institution shall organize the participant banquet on the Friday preceding the championship meet. Attendance by all competing teams is mandatory and the banquet costs are to be paid for by the visiting teams’ per diem. The CCAA Runners of the Week will be announced at the banquet.

5.4.5

Awards

5.4.5.1

Each member of the championship team shall receive a framed certificate from the CCAA testifying to his/her participation on the championship team.

5.4.5.2

The first fifteen (15) finishers in the CCAA Championship meet earn All-CCAA status and shall receive framed certificates.

5.4.5.3

The Most Valuable Athlete shall be the winner of the CCAA Cross Country Championship. The Most Valuable Athlete plaque will be awarded to the CCAA Individual Champion.

5.4.5.4

The Coach of the Year will be determined by ballot. Voting will take place immediately following the CCAA Championship meet. The Coach of the Year plaque will be awarded following the tabulation of votes.

5.4.5.5

The Freshman of the Year shall be the first finisher in the CCAA Championship who is a true freshman.

5.4.5.6

The Newcomer of the Year will be presented to the first finisher in the CCAA Championship who is a 1st year competitor and is not a true freshman.

5.4.6

Coaches Meeting

Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates, time and format will be adjusted based on sport specific and conference circumstances. (Revised: 6/2012)

42


5.5 GOLF, MEN’S 5.5.1

Playing Season

5.5.1.1 There shall be no required regular season CCAA schedule. 5.5.2

Championships

5.5.2.1 The dates, days, and site of the CCAA Men’s Golf Championship will be declared by the Commissioner and Administrative Liaison, and approved by the Executive Council. 5.5.2.2 The championship should be conducted on the Monday and Tuesday two weeks prior to the NCAA regional competition. 5.5.2.3 The CCAA Championships will be held at a neutral site. The tournament course is to be changed every two years to provide for an enhanced student-athlete experience and a variety of playing venues. (Revised: 6/2013) 5.5.2.4 The CCAA Champion shall be decided at the CCAA Championship. Championship host responsibilities will be rotated among member institutions as listed in Code 5.5.7 5.5.3

CCAA Championship Policies

5.5.3.1 Host Institution Responsibilities and Event Finances - Member institutions will rotate host responsibilities for the championship. The host institution is responsible for providing an athletic trainer, sports information director, administrator, a head coach to administer the tournament and a “box lunch” between the rounds on Day 1 of the tournament. Participating member institutions will be required to pay an entry fee to cover the expenses. The SID of the host institution will provide cumulative team and individual results electronically to all CCAA schools after each day of competition. 5.5.3.2 Ball and Clubs - The type of ball and clubs in the Championship shall be decided by the team and/or student-athlete and must be acceptable under USGA rules. 5.5.3.3 Carts and Caddies – Carts, pull carts or caddies may not be used by participants in the championships, including practice rounds. Golf carts will be provided for members of the CCAA Championship Committee and selected tournament officials. The use of carts by any other personnel (including coaches, players and spectators) must be approved by the CCAA Championship Committee. The only exception to this policy would be if the participant is permanently disabled. A written request must be submitted to the CCAA Championship Committee with accompanying medical statements requesting the use of a cart or pull cart. A single cart will be provided to the designated coach. The cart is to be utilized by the designated coach only and should not be used to transport spectators, team personnel, athletic administrators, student-athletes, golf clubs or golf bags. Items for competitors such as rain or allweather gear and refreshments are permissible for transport. A designated coach may not use the cart to “drive around” the golf course prior to his or her teams first starting time of each day. Prior to a team’s first starting time, the coach is considered a spectator. 5.5.3.4 The following guidelines should be considered as an aid in approving a site: adequate scoreboard facility; adequate tee times to service the championship field; practice round availability on the day before the championship; a well marked and staked course. Play will be conducted from championship tees and a minimum of 6,000 yards.

43


5.5.3.5 Championship Format - The CCAA Championship shall be a 54-hole event. The tournament schedule should provide for a three-day event - a practice round on the Sunday preceding the event, two eighteen-hole rounds on Monday and the final 18-hole round Tuesday morning. 5.5.3.6 Inclement Weather Provisions - If inclement weather prohibits play, the local state golf officials (AGA, NCGA, SCGA or SCPGA), in consultation with the Golf Championship Committee, shall decide whether the Championship will be shortened. In the event the Championship is shortened, the winning scores shall be based on a minimum of 18 holes of play. 5.5.3.6.1 Stoppage of Play - If play must be stopped and all groups have played at least nine holes, scores shall be kept and play shall continue (if allowed) the following day from the same spot. When players are notified that play has been stopped, they shall mark the spot where the ball lies and pick up, or complete the hole according to USGA procedures if desired. If the entire field has not played at least nine holes, scores shall not be allowed and the championship shall begin anew the following day. 5.5.3.6.2 Resume Play - If play is resumed, all players shall return to the course simultaneously. However, in extenuating circumstances, a portion of the field may be allowed to resume play to ensure the entire field completes nine holes of play for the day. 5.5.3.7 Tee Times and Pairings - Tee times and pairings for the first round shall be done according to the most current GolfStat regional rankings with final approval by the Championship Committee. Play will be in threesomes unless approved in advance by the Championship Committee. Once pairings have been determined, individual playing order will be assigned with number five players teeing first, number fours second, number threes third, number twos fourth, and number ones fifth. For second day pairings, teams will be paired in accordance with their place after the first two rounds. In the case of a tie between teammates, the lower-seeded player shall tee first. In the case of team ties, for starting purposes only, the fifth player’s score shall be used to break the ties. If a tie remains, the ties shall be broken by draw, conducted by the Championship Committee at the site. No two players from the same team shall play in the same threesome. Shotgun starts are acceptable. (Revised: 6/2013) 5.5.3.8 Pin Placement Sheets - Pin placement sheets shall be provided before the practice round for the championship to each participant and head coach. The depth of pin placements shall be identified in paces. 5.5.3.9 Playing Rule Modifications - All rules related to CCAA Championship play shall be consistent with those of the NCAA Division II Golf Championships for men and according to the U.S. Golf Association Rules, except as modified by local ground rules or CCAA policy. 5.5.3.10

Scorecard Submission - Scorecards are official and final upon their submission to the scorer’s table.

5.5.3.11

No competition at the collegiate level will be allowed at the Championship (tournament) course within ten days of the Championships (tournament). The championship begins with the practice day when the course officially opens Sunday morning. (Revised: 6/2012, 6/2013)

5.5.3.12

One 18-hole practice round shall be provided to each team on the day preceding the Championship. In an effort to maintain the conditions of the course and speed of play, it is required that each individual play one ball from the tee to the green during the practice round. A time schedule of 15 minutes per hole will be followed. Teams are limited to five players and head coaches or designated official institutional representative will be required to

44


be with their team during the entire practice round and will be responsible for monitoring pace of play, misconduct and enforcement of the one-ball rule. 5.5.3.13

Scoring

5.5.3.13.1

Each institution’s team shall consist of a maximum of five players. However, at least four players are required for team scoring. The four players from each team with the lowest scores for each eighteen holes shall constitute the scoring members of the team for that round. The team with the lowest combined score for all rounds shall be the CCAA Champion.

5.5.3.13.2

All individual places shall be determined by the lowest aggregate medal score at the completion of fifty-four holes of play. The individual having the lowest aggregate score shall be declared the CCAA Champion.

5.5.3.14

Squad size for the CCAA Championship shall be limited to five student-athletes.

5.5.3.15

Stroke Penalties

5.5.3.15.1

A two-stroke penalty may be assessed by the Championship Committee for conduct unbecoming a college player. This policy will conform to the guidelines of the NCAA Men’s Golf Championship Handbook. Unbecoming conduct shall include, but not limited to, throwing a club (defined as releasing the club in a manner to cause harm to any person or to the golf course); use of abusive language; willful acts which damage property or equipment on the course.

5.5.3.15.2

A coach or the cart of the coach shall not be considered playing equipment in the application of stroke penalties for a ball striking a player, teammate or teammate’s equipment.

5.5.3.16

Tie Breaking Procedure - If at the conclusion of 54 holes of play, there is a tie for both the team and individual championship, the team championship playoff shall be conducted first.

5.5.3.16.1 Team Championship Tie Breaker - All ties for the CCAA Team Championship shall be decided by the NCAA Championship tiebreaker method. 5.5.3.16.2 Individual Sudden Death Playoff - In the event of a tie for the CCAA Individual Championship, a sudden death playoff shall be conducted immediately following the conclusion of regular play. 5.5.3.17

5.5.4

Uniforms - All golfers shall wear uniforms identifying the institution they represent. In the best interest of intercollegiate golf and the CCAA Championship, a coach or player should not appear at the site of the championship in cutoffs, blue jeans, tank tops, or tee shirts during competition or practice.

Awards

5.5.4.1 The CCAA Champions will be the team winning the CCAA Championship. In addition to receiving a CCAA Men’s Golf Champions plaque, banner, t-shirts, and framed certificates, the winning team shall be awarded the Howlett Cup, a perpetual trophy that shall be rotated to the current season’s team champion.

45


5.5.4.2 The All-CCAA Team shall be comprised of 10 golfers selected by a vote of the coaches. 5.5.4.3 The CCAA Most Valuable Golfer will be selected by a vote of the coaches at the CCAA Championship. 5.5.4.4 The CCAA Coach of the Year will be selected by a ballot vote of the head coaches immediately following the CCAA Championship. 5.5.4.5 The CCAA Freshman of the Year will be selected by a vote of the coaches at the CCAA Championship. 5.5.4.6 The individual medalist of the CCAA Championship shall be recognized with an award immediately following the tournament. 5.5.5

Championship Committee

The Championship Committee for the sport of golf in the CCAA shall be comprised of the following members: The CCAA Executive Council Men’s Golf Administrative Liaison, the championship host institution’s athletics director, CCAA Commissioner, and facility professional or head official. 5.5.6

Special Equipment, Special Situations

Host Institution Rotation 2014 2015 2016

Cal State East Bay UC San Diego Sonoma State (Revised: 6/2013)

5.5.7 Host Institution Responsibilities The host institution responsibilities for the golf championship tournament shall be to: • Provide drinks and snacks for the participants during competition; • Provide a certified athletic trainer on site during the tournament, including the practice round; • Provide a sports information director to assist conference personnel; • Provide an athletic administrator. 5.5.8

Coaches Meetings

There shall be an annual meeting of the golf coaches held in conjunction with the CCAA Championship. Attendance by each head coach is mandatory.

46


5.6 SOCCER 5.6.1

Playing Season

5.6.1.1

The master schedule of playing dates established for CCAA play shall be a two (2) division schedule with a double round-robin format for intra-division teams and a single round-robin format for inter-division contests.

5.6.1.2

The two divisions include: North: Cal State Stanislaus, Cal State East Bay, San Francisco State Sonoma State, Humboldt State, Cal State Monterey Bay South: Cal Poly Pomona, Cal State Dominguez Hills, Cal State L.A., Cal State San Bernardino, Chico State, UC San Diego

5.6.2 5.6.2.1

Game Conduct With the exception of travel partner contests, CCAA must be played on Fridays and Sundays. (Revised: 1/2012)

5.6.2.1.1

Weekday matches will start at 12:30 PM and 3:00 PM. Match starting times are 4:30pm for matches at lighted facilities. All Sunday matches will start at 11:30 am or 2:00 pm. The published start time of game two of a doubleheader shall be no less than two and one half hours (150 minutes) after the published start time of the first game. The second game of a doubleheader will begin no sooner than 30 minutes after the completion of the first game.

5.6.2.1.2 Deviations from the conference schedule must be enacted with approval of athletic directors of all four institutions involved. The conference office must be notified immediately of all changes. (Adopted: 1/2012) 5.6.2.1.3 Before the start of the first match, the field clock shall be set for 60 minutes and count down to zero, then clear the field. For the following second match, after clearing the field area, the clock shall be set for 30 minutes and count down to zero unless a shorter time is mutually agreed upon by both coaches. 5.6.2.2 Each institution must send a complete soccer schedule to all other CCAA institutions by July 1 to ensure that dates, sites, and times are correct. 5.6.2.3 Travel squad size is limited to twenty-two (22) players, and a no-injury caveat applies. The home team may suit up and play an unlimited number of student-athletes. (Revised: 1/2012) 5.6.2.4 The halftime interval should not exceed fifteen (15) minutes, except by consent of the referee and both coaches. 5.6.2.5 The field shall be available sixty (60) minutes prior to game time for warm-up/practice. 5.6.2.6 The scorer and timer at all soccer games shall be officially designated adults regularly assigned to these positions. A public address announcer is recommended. 5.6.2.7 It is recommended that the home team provide the following statistics at halftime and at the end of the game: number of shots on goal, goals, assists, and goalkeeper saves. The home team shall provide a complete NCAA box score to the visiting team immediately following the game for

47


both men and women. 5.6.2.8 The NCAA Soccer Rules will be followed with respect to colors of jerseys for home and away contests, balls used, substitutions, field size, etc. 5.6.2.9 The host institution is responsible for having at least two ball chasers present at all CCAA matches. 5.6.2.10 For all CCAA weekend contests, the visiting team shall wear its dark uniforms and the home team shall wear its light uniforms for the first game. For the second game, the visiting team shall wear its light uniforms and the home team shall wear its dark uniforms. For in-region midweek games, the home team shall wear its light uniforms and the visiting team shall wear its dark uniforms. 5.6.2.12 Rosters must be submitted 15 minutes before the start of the match and must identify the 20 eligible players to be used for the match. 5.6.3 5.6.3.1

Championships The CCAA Soccer Championship Tournament shall consist of the two (2) division winners and the next two (2) teams with the highest point totals (regardless of division).

5.6.3.1.1 A team shall receive three points for a win, one point for a tie and zero points for a loss. Games tied at the end of regulation shall continue as per the specifications outlined in the current NCAA Men’s and Women’s Soccer Rules. 5.6.3.1.2 All teams tied for first place in their division will be declared divisional co-champions. In order to determine the CCAA Championship Tournament representative, the following tiebreaking procedure will be used: • • • • • • • • • • •

Head to head results (if three [3] teams are tied, head to head will be determined by the most points earned in games between tied teams [3 points for a win and 1 point for a tie]) Goal differential in games played between tied teams Most points earned against next placed finisher, if still tied, move to the next place Number of goals scored in all division games Number of goals allowed in all division games Number of points earned vs. division winners (teams already accepted to the CCAA tournament) Number of points earned in CCAA matches outside of division Goals differential in CCAA matches outside of division Number of goals scored in CCAA matches outside of division Number of goals allowed in CCAA matches outside of division Coin toss

To determine a wild card team the following procedure will be used: • • • • • • •

Head to head Most points earned in games between tied teams Goal differential in games played between tied teams Goals differential in all CCAA matches Number of goals scored in all CCAA matches Number of goals allowed in all CCAA matches Coin toss

48


5.6.3.2 The CCAA Soccer Championship Tournament shall include the following format: 1) The men’s and women’s tournament will be played at the same location. 2) The tournament will start the Friday of the weekend prior to the first rounds of the NCAA Soccer Championships. Semifinals will be played on Friday. Both the men’s and women’s championship games will be played on Sunday. 3) The host institution may hold a youth clinic on Saturday. 4) The Commissioner, Administrative Liaison, and host institution will decide which gender plays first and the match starting times. 5) In both the men’s and women’s tournament, seeding will be determined by point totals and CCAA tie breaking procedures. 6) The tournament pairings are as follows: #1 vs. #4 and #2 vs. #3 unless the two teams are from the same division. Then the #1 seed plays the #3 seed and the #2 seed plays the #4 seed. 5.6.3.2.2

The facility selection criteria for the CCAA Tournament shall include: 1) Quality and availability of facility 2) Availability of hotels and necessary accommodations 3) Revenue potential 4) Attendance history 5) Enclosed facility 6) Lights

5.6.3.3

Banquet - The host institution shall organize the participant banquet on the Thursday of the tournament. Attendance by all competing teams is mandatory and the banquet costs are to be paid for by the visiting teams’ per diem. CCAA soccer award winners as defined in Code 5.6.4 will be honored at the banquet.

5.6.3.4

An institutional administrator from each participating team must be present at the CCAA Championship Tournament. The administrator may be the FAR or a non-Executive Council member. The administrator must attend the championship for the duration of the team’s involvement.

5.6.4

Awards

5.6.4.1

All-CCAA Teams, Offensive Player of the Year, Defensive Player of the Year, Freshman of the Year, Newcomer of the Year and Coach of the Year shall be voted on electronically by the coaches. All CCAA Awards should be first announced and recognized at the CCAA Soccer Banquet.

5.6.4.2

The All-CCAA Soccer honors are as follows: One (1) Coach of the Year; one (1) Most Valuable Offensive Player of the Year; one (1) Most Valuable Defensive Player of the Year; one (1) Freshman of the Year; and one (1) Newcomer of the Year; eleven (11) All-CCAA First Team players; eleven (11) All-CCAA Second Team players and eleven (11) honorable mention. The first team shall consist of one (1) Goalie; three (3) Forwards; four (4) Midfielders; three (3) Defenders. The second team shall consist of (1) Goalie; three (3) Forwards; four (4) Midfielders; three (3) Defenders. Honorable mention shall consist of the next (11) players receiving the highest votes. Each athlete receiving All-CCAA honors shall receive a framed certificate. The Most Valuable Offensive Player of the Year, Most Valuable Defensive Player of the Year and Coach of the Year shall each receive a plaque. 5.6.4.2.1

Eleven (11) First Team All-CCAA framed certificates.

5.6.4.2.2

Eleven (11) Second Team All-CCAA framed certificates.

49


5.6.5

5.6.4.2.3

Eleven (11) Honorable Mention All-CCAA framed certificates.

5.6.4.2.4

One (1) Most Valuable Offensive Player plaque.

5.6.4.2.5

One (1) Most Valuable Defensive Player plaque.

5.6.4.2.6

One (1) Coach of the Year plaque.

5.6.4.2.7

One (1) Freshman of the Year certificate.

5.6.4.2.8

One (1) Newcomer of the year certificate.

Special Equipment/Specific Situations

5.6.5.1 The official soccer ball for the CCAA is the Wilson Avanti Championship Ball or the Wilson Forte FYBRID. The NCAA-approved Championship Balls must be used for all CCAA contests and the CCAA Championship Tournament. 5.6.5.2 Soccer matches postponed by lightning or extreme circumstances (weather, field conditions) must follow the following procedures: a) All teams must complete all postponed or suspended matches within the region prior to the end of the CCAA schedule. b) For out of region games, the host institution must make every effort possible to complete postponed or suspended matches by locating a suitable alternate site. If the Athletic Directors can’t mutually agree on re-scheduling the match then the decision will be referred to the Commissioner. 5.6.5.3 Men’s Soccer Team Bench Red Cards - The head coach shall serve a one-game suspension for each red card violation assessed to the team bench or any individuals in the team bench area during CCAA men’s soccer matches. Such suspensions must be served in the team’s next CCAA contest and penalties will carry over to the following season. 5.6.5.4 Visiting teams must request practice time at least five days in advance of the contest and it may be granted subject to availability. (Adopted: 1/2013) 5.6.6

Coaches Meeting

Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates, time and format will be adjusted based on sport specific and conference circumstances. (Revised: 6/2012)

50


5.7 SOFTBALL 5.7.1

Playing Season

The CCAA schedule will be doubleheaders in a double round-robin (home/away) format. 5.7.2

Game Conduct

5.7.2.1 Time of Contest: Game times shall be as follows: 1) 2) 3) 4) 5) 6) 7)

Friday doubleheaders prior to the start of daylight saving time shall begin at noon, except the starting time shall be 1:00 p.m. if the facility has lights. Friday doubleheaders after the start of daylight saving time shall begin at 1:00 p.m. Saturday doubleheaders that are the first games of the series shall begin at noon. Saturday in-region doubleheaders that are the last games of the series shall begin at noon. Saturday out-of-region doubleheaders that are the last games of the series shall begin at 11:00 a.m. Sunday out-of-region doubleheaders shall begin at 11:00 a.m. Sunday in-region doubleheaders shall begin at noon.

Any changes in starting times must be mutually agreed upon by both institutions. Doubleheader contests will both be seven innings. (Revised: 6/2013) 5.7.2.1.1

1) 2) 3) 4) 5) 6) 7) 8)

Each site should provide opponent with equal opportunity to the field (practice mound, screens, dugouts, etc.). Restrooms shall be accessible at all sites to teams and fans. The home team shall provide the following: A table separate from the dugouts for scorekeeping and statistics purposes. Ball retrievers at all times. Visiting teams’ access to the field a minimum of 90 minutes before the first game is to begin. Water at the site a minimum of one (1) hour before the first game is to begin. A visible scoreboard, as required in the NCAA Rules. Enclosed dugouts per NCAA Rules. Enclosed fields per NCAA Championship Rules. Facilities must be in complete compliance with the NCAA requirements as outlined per NCAA Rules.

5.7.2.2 Out-of-region games must be played within a three-day window over two consecutive days, either Friday-Saturday or Saturday-Sunday. Any change must be agreed to by both institutions’ directors of athletics prior to the visiting team leaving campus. 5.7.2.3 Site available for practice: The home team will take their ten minutes of infield practice first. (Revised: 6/2013) 5.7.2.4 Visiting teams will have batting practice second. Visiting teams should have equal access to facilities (cages and equipment) during batting practices. 5.7.2.5 Rules that govern the conduct of the game will follow the NCAA Softball Rules. All CCAA games shall follow NCAA halted-game rule. The Regulation Game Rule (which includes the Called Game Rule) takes precedence over the Halted Game Rule.

51


5.7.2.6 For Friday contests, the home team wears light uniforms and for Saturday contests, the visiting team wears light uniforms. (Revised: 6/2012) 5.7.2.7 Host institutions must have an infield tarp and provide a drying agent (e.g. Diamond Dry) to minimize the effects of rain. (Revised: 6/2013) 5.7.2.8 If weather prevents the original CCAA site from being used, a local alternative playing site that meets the NCAA playing standards may be used. 5.7.2.9 Both teams will share responsibility for ball retrievals throughout the contest. 5.7.3

Championships

5.7.3.1 All teams tied for first place, as determined by winning percentage, will be declared regular season co-champions. Appropriate tie-breaking procedures will be utilized to seed the championship tournament. (Revised: 6/2012) 5.7.3.2 The CCAA Championship Tournament will consist of the four (4) teams with the No. 1, 2, 3 and 4 highest winning percentage in the regular season CCAA schedule. The Tournament will be a double-elimination format. 5.7.3.3 In the event of a tie in the regular season winning percentages among eligible teams, the CCAA Championship Tournament participant(s) and/or seedings will be determined in the following order of tiebreakers: 1) Head–to–head; 2) Compare tied teams’ winning percentage against teams selected for the tournament; 3) Compare tied teams’ winning percentage against the highest ranked non–participating tournament team; 4) Coin Flip. First Round - 1 vs 4 and 2 vs 3. 5.7.3.4 An institutional administrator from each participating team must be present at the CCAA Championship Tournament. The administrator may be the FAR or a non-Executive Council member. The administrator must attend the championship for the duration of the team’s involvement. 5.7.3.5 CCAA Championship Tournament will include a championship banquet to be conducted during the competition dates with student-athletes being presented awards. The host institution will be responsible for hosting the event with teams paying banquet out of per diem. 5.7.4

Awards

5.7.4.1 Each member of the championship team will receive a framed certificate from the CCAA testifying to her participation on the championship team. 5.7.4.2 All-CCAA Teams, Most Valuable Player, Most Valuable Pitcher, Freshman of the Year, Newcomer of the Year, and Coach of the Year shall be selected electronically and distributed at the softball coaches meeting. 5.7.4.2.1 All-CCAA First Team: Eight (8) position players, one (1) utility player, one (1) designated player, two (2) at-large, and two (2) pitchers. 5.7.4.2.2 All-CCAA Second Team: Eight (8) position players, one (1) utility player, one (1) designated player, two (2) at-large and two (2) pitchers. 5.7.4.2.3 All-CCAA Honorable Mention: Five (5) players, the next five players with the highest points remaining.

52


5.7.4.2.4 All-CCAA Voting Procedures 1) A weighted voting system. 2) CCAA Director of Media Relations shall furnish complete statistics including entire CCAA games only schedule. 3) Nominations for All-CCAA consideration are due the Monday following the final weekend of conference play. 4) Voting for Pitcher of the Year will be a separate vote, and the votes will not be carried over into All-CCAA First Team or Second Team selections. 5) Utility player nominations must have played in 33 percent of the CCAA games at two (2) different positions. Designated player (DP) nominees must have played 50 percent of all CCAA games at the DP position. Pitcher nominees must average one (1) inning pitched per total team games played. 6) All–CCAA nominees may only be nominated for one position. 7) At–large positions on the All–CCAA First and Second Team shall be the players with the highest remaining points. 8) Ballot will be organized so players are voted on by positions. 5.7.5

Special Equipment/Special Situations

5.7.5.1 The official softball to be utilized by the CCAA will be the one designated by the NCAA for championship play. 5.7.5.2 Cancelled in-region games must be replayed at the next available date. Make-up games may be played on Sundays if both institutions’ athletics directors or designees agree. If a date cannot be agreed upon, the Commissioner shall assign a date. 5.7.5.3 Cancelled out-of-region games will not be made up. 5.7.6

Coaches Meeting

Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates, time and format will be adjusted based on sport specific and conference circumstances. (Revised: 6/2012)

53


54


5.8 TRACK AND FIELD, OUTDOOR 5.8.1

Playing Season

5.8.1.1

There shall be no required regular season CCAA schedule but CCAA squads are encouraged to meet in-region opponents in a scoring meet prior to the CCAA Championships

5.8.2 5.8.2.1 5.8.3

Game Conduct Competitions will be conducted in accordance with the NCAA Track and Field Rules. Championships

5.8.3.1

The CCAA Outdoor Track and Field Championships shall be held three weeks prior to the NCAA Division II Outdoor Track & Field Championships.

5.8.3.2

The Championships will be held in the South in even years and the North in odd years.

5.8.3.3

Squads shall be limited to 32 athletes for the CCAA Championships, including multiple events.

5.8.3.4

Officials for the CCAA Championships shall include the Starter, Assistant Starter, the Running Referee, the Field Referee, the Chief Inspector, Implement Inspector and FAT Operator. The Commissioner’s Office will assign a person(s) to compile a weekly official Track and Field Performance List for men and women.

5.8.3.5

The CCAA Track and Field Performance List shall be available to all track and field coaches by 9:00am on the first and third Thursdays in March and April, and the Thursday prior to the CCAA Championships entry deadline.

5.8.3.6

Entries for the CCAA Championships are to be submitted to the host institution, using the format provided by the meet director.

5.8.3.7

Entries with the 32-member squad list identified and the CCAA eligibility sheet must be received by the Commissioner or designee by 3:00pm on the Monday preceding the championships. Entries are to be made using the official CCAA Track and Field Championships Entry Form. These entries are considered final and declared. No additions or subtractions may be made after the 3:00pm deadline.

5.8.3.7.1

All entry marks must be those appearing on the official CCAA Performance List. athlete without a mark on the CCAA Performance List must be entered with no mark.

5.8.3.7.2

A proof of performance must be submitted to the CCAA Performance List within seven (7) days of the performance. The deadline for the final CCAA Performance List is at 6:00pm on the Sunday prior to the entry deadline if by telephone and/or by 10:00am on the Monday prior to the entry deadline if by fax or e-mail.

5.8.3.7.3

The final CCAA Performance List(s) shall be available to member institutions by 5:00pm on the Wednesday prior to the entry deadline.

5.8.3.8

Any

Seeding will be conducted by the Commissioner’s Office or a designated meet official according to NCAA rules. If an event does not include a preliminary competition and is run only as a final, the seedings will be done according to time and not random assignment.

55


5.8.3.9

The Commissioner shall arrange for an experienced person(s) to seed the first round of competition in accordance with NCAA and CCAA rules and supply the Meet Director with all necessary event sheets. The cost for this service shall be paid by the CCAA.

5.8.3.10

The host institution will notify member institutions of the trials schedule by 5:00pm on the Tuesday before the championships.

5.8.3.11

Qualifications for Finals

5.8.3.11.1 If 15 or fewer competitors report for the 1,500 meters, the event shall be run as a final. 5.8.3.11.2 If 18 or fewer competitors report for the 5,000 meters or steeplechase, the events shall be run as finals. 5.8.3.11.3 If preliminaries are run in the 1,500, 5,000 meters, or steeplechase, the maximum number that may qualify for finals would be 12 in the 1,500, 14 in the steeplechase, and 16 in the 5,000. 5.8.3.11.4 Field Events – Athletes in the qualifying round will receive three (3) attempts. The top nine (9) will advance to finals for an additional three (3) attempts. 5.8.3.11.5 Vertical Jumps – Opening heights and incremental increases will be established at the coaches’ technical meeting the Thursday of the championships. Increments of five (5) centimeters for the men’s and women’s high jump, and 15 centimeters for the men’s and women’s pole vault will be followed. If one competitor remains in the competition, NCAA procedures for increments will be followed. 5.8.3.11.6 The CCAA Championships meet shall be scored in accordance with the NCAA Championships. The scoring option (10-8-6-5-4-3-2-1) shall be used for individual and relay events. 5.8.3.12

Championships Time Schedule

5.8.3.12.1 All intervals between preliminary heats and finals shall be limited to 10 minutes. 5.8.3.12.2 A canceled event shall not change the time schedule. 5.8.3.12.3 The starting time of the championship is based upon the facility availability and will be approved by the Commissioner. 5.8.3.12.4 The Jury of Appeals shall consist of three (3) individuals appointed by the Meet Director. The Jury of Appeals may not consist of coaches, running referee or field referee. The Jury of Appeals also serves as the Honest Effort Jury. 5.8.4

Awards

5.8.4.1

The top three finishers in individual events at the CCAA Championships shall receive framed event-specific certificates. Members of the first place relay teams at the CCAA Championships shall receive framed event-specific certificates.

5.8.4.2

The Field Athlete of the Year, the Track Athlete of the Year, the Newcomer of the Year, the Freshman of the Year, and the Coach of the Year shall be selected by ballot immediately following the CCAA Championships. The awards will be presented to the recipients

56


immediately following their selection. A newcomer is defined as a 1st year competitor in the conference who is not a true freshman. 5.8.5

Special Equipment/Special Situations

5.8.5.1

CCAA Championships Host Institution Expenses

5.8.5.1.1

Personnel employed at the CCAA Championship should include the official seeder, starter, recall (assistant) starter, running referee, field referee, chief (head) inspector, implement inspector and FAT Operator. These individuals should be compensated at the current USATF rate.

5.8.5.1.2

Other expenses must be approved by the Commissioner and the Administrative Liaison.

5.8.5.1.3

The host institution will be reimbursed up to, but not to exceed $5,000 or actual cost, whichever is less, for officiating expenses, from the CCAA Commissioner’s Office.

5.8.5.1.4

The host institution will pay meet expenses. The Commissioner’s Office will pay the Performance List Coordinator, the official meet seeder, the FAT operator expenses and for the production of the official meet program. All gate receipts shall be returned to the Commissioner’s Office.

5.8.6 Order of Events for the Championships The order of events for the championship meet shall be: The first day of decathlon and heptathlon shall occur on the first day of the scheduled meet, and the second day of the decathlon and heptathlon will occur on the second day of the scheduled meet. 5.8.6.1 Day One Heptathlon (women) Decathlon (men) 5.9.6.1.1

The listed event scheduled times may be altered to allow a rolling schedule in order to eliminate gaps in starting times between events.

5.8.6.2 Day Two Heptathlon (women) Decathlon (men) The following field events shall begin 1.5 hours before the first running event: Pole Vault: Finals (men; women to follow) Hammer Throw: Trials & Finals (men; women to follow) Long Jump: Trials & Finals (men; women to follow) The following field event shall begin one half hour before the first running event: High Jump: Finals (men) 4 x 100 Meter Relay: Trials (women) 4 x 100 Meter Relay: Trials (men) 1500 Meters: Trials (women) 1500 Meters: Trials (men) 100 Meter Hurdles: Trials (women) 110 Meter Hurdles: Trials (men)

57


400 Meters: Trials (women) 400 Meters: Trials (men) 100 Meters: Trials (women) 100 Meters: Trials (men) 800 Meters: Trials (women) 800 Meters: Trials (men) 400 Meter Hurdles: Trials (women) 400 Meter Hurdles: Trials (men) 200 Meters: Trials (women) 200 Meters: Trials (men) 4 x 400 Meter Relay: Trials (women) 4 x 400 Meter Relay: Trials (men) 10,000 Meters: Finals (men) 10,000 Meters: Finals (women) 5.8.6.3 Day Three The following field events shall begin 1.5 hours before the first running event: Triple Jump: Trials & Finals (women; men to follow) Discus Throw: Trials & Finals (women; men to follow) Shot Put: Trials & Finals (men; women to follow) The following field events shall begin one half hour before the first running event: High Jump: Finals (women) Javelin Throw: Trials & Finals (women; men to follow) 4 x 100 Meter Relay: Finals (women) 4 x 100 Meter Relay: Finals (men) 1500 Meters: Finals (women) 1500 Meters: Finals (men) 100 Meter Hurdles: Finals (women) 110 Meter Hurdles: Finals (men) 400 Meters: Finals (women) 400 Meters: Finals (men) 100 Meters: Finals (women) 100 Meters: Finals (men) 800 Meters: Finals (women) 800 Meters: Finals (men) 400 Meter Hurdles: Finals (women) 400 Meter Hurdles: Finals (men) 200 Meters: Finals (women) 200 Meters: Finals (men) 5000 Meters: Finals (women) 5000 Meters: Finals (men) 4 x 400 Meter Relay: Finals (women) 4 x 400 Meter Relay: Finals (men) 5.8.7 5.8.7.1

Coaches Meetings The Track & Field and Cross Country Coaches will meet at the site of the upcoming CCAA Track & Field Championships. Attendance is mandatory for all head coaches.

58


5.8.7.2

Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates, time and format will be adjusted based on sport specific and conference circumstances. (Revised: 6/2012)

59


60


5.9 5.9.1

VOLLEYBALL, WOMEN’S

Playing Season

The CCAA schedule will be a double round-robin (home/away) format for a two-year rotation. 5.9.2

Game Conduct

5.9.2.1

Introductions to follow same procedures as listed in NCAA Championship Handbook. Lineups must be submitted to the scorer no later than five (5) minutes before the scheduled match start time.

5.9.2.2

The promotional period between second and third games is limited to a maximum of 10 minutes. Included in the ten (10) minutes is seven (7) minutes for promotion and a threeminute warm-up period. The host institution provides a room and court monitor to inform the visiting team of the remaining three minutes.

5.9.2.3

Time of contests: All CCAA matches are to be scheduled Fridays and Saturdays at 7:00pm. Deviations from the conference schedule require approval of the athletic directors or designees of all four institutions involved. The conference office must be notified immediately of all changes. (Revised: 1/2012)

5.9.2.4

A maximum of 15 visiting student-athletes may travel, dress, warm-up and/or sit on the team bench for CCAA matches. The home team may suit up and play an unlimited number of student-athletes.

5.9.2.5

The site available for practice shall be in accordance with NCAA Rules. The time schedule between games is as follows: 3:00 Minutes - Immediately following the conclusion of each game. 10:00 Minutes - Between the second and third games.

5.9.2.5.1

Shared hitting is permitted between games.

5.9.2.6

The host institution is required to supply 30 official CCAA women’s volleyballs, properly inflated balls, on the main court for warm-up.

5.9.2.7

Personnel provided: The home team shall provide the official scorer, two (2) lines persons, public address announcer and the appropriate number of statisticians (minimum 2) statisticians. The lines persons at all CCAA volleyball matches must be certified with at least a high school certificate. (A staff of at least two (2) persons will be required to implement a three-ball system).

5.9.2.8

Statistical Data provided: The home team shall provide a video, official box scores and an official NCAA scoresheet to the visiting team immediately after the match.

5.9.3

Championships

5.9.3.1

The winner of the CCAA CCAA regular season double round-robin schedule shall be declared the CCAA Champion. All teams tied at the end of the regular season will be declared cochampions. (Revised: 6/2012)

61


5.9.4

Awards

5.9.4.1

The Player of the Year, Freshman of the Year, Newcomer of the Year, and the Coach of the Year shall be selected by an electronic voting procedure coordinated by the CCAA Director of Communications. The Player of the Year is an automatic All-CCAA First Team selection.

5.9.4.2

Thirteen (13) volleyball players shall be awarded All-CCAA First Team honors and thirteen (13) players shall be awarded Second Team honors. Selection of the All-CCAA teams shall be conducted via electronic voting procedure. Coaches shall vote for 15 players in ranked order (weighted point system to be used). The Player of the Year and the 11 players with the highest point total comprise the First Team. The following 12 players with the next highest point totals comprise the Second Team. All ties will be voted off, with the run-off votes being conducted either electronically or at the coaches meeting, as determined by the Director of Communications.

5.9.4.3

The request for CCAA awards nominations shall be sent to coaches two weeks prior to the end of the regular season. Nominations and ballots will be sent to the coaches by Wednesday of the last week of regular season and must be returned by Sunday of that week. Ties or re-votes will be conducted the Monday following regular season from 9:00am – 12:00pm, with All-CCAA teams being announced by 1:00pm on Monday.

5.9.5

Special Equipment/Special Situations

5.9.5.1

The Official CCAA Volleyball will be the NCAA approved championship ball (Molten IV 58L-N), and it shall be used for all CCAA matches.

5.9.5.2

Each home team will record the CCAA contest, have a DVD available for the visiting team at the scorer’s table immediately following the game, and upload the game to the server per General Sport Code 5.1.12. For complete details on the Digital Video Exchange Policy, refer to 5.1.12.

5.9.5.3

When filming a contest, the video camera must be positioned at center of the endline and at a minimum height of 12 feet.

5.9.5.4

Institutions will be required to leave two rows of bleachers empty behind both benches, when chairs separate from the bleachers cannot be provided.

5.9.5.5

At no time is it permissible to provide any non-CCAA institution with video unless the non-CCAA institution is competing in the match.

5.9.5.6

The visiting team will utilize the 6:00-6:15 time period (first 15 minutes during the shared warm-up period) and the home team will utilize the 6:15-6:30 time period (second 15 minutes) during warm-up.

5.9.5.7

Court alone time shall have no ball handling by the opposing team in the designated playing area unless an alternate court or separated area is available.

5.9.5.8

No live scouting will be permitted at CCAA volleyball matches by coaches or student-athletes. (Adopted: 1/2012)

5.9.6

Coaches Meeting

Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates, time and format will be adjusted based on sport specific and conference circumstances. (Revised: 6/2012) 62


5.10 SPORTS MEDICINE 5.10.1

Game Coverage

5.10.1.1

The host institution will provide a NATA certified athletic trainer or physician on site or in the athletic training room at all CCAA contests.

5.10.1.1.1 In the event of multiple events occurring at the host institution’s facility, the host athletic trainer will be located in the athletic training room or at an event that is taking place at the institution. Communication will be established between the certified athletic trainer and the various events. It is recommended that all contact sports have a certified trainer in attendance. 5.10.1.2

The athletic training room will be open for treatments and taping two hours prior to a scheduled event. The host institution’s certified athletic trainer will be available for limited treatments and taping prior to the scheduled event.

5.10.1.3

The on-court, on-field arrangements (ice, water, etc.) will be in place one hour before the start of a contest.

5.10.1.4

Ice, water, and cups will be provided.

5.10.1.5

Individual-use bench towels must be provided for all visiting teams. For sports that do not utilize a “bench” (e.g., cross country, golf, track & field), a stack of towels must be available at the athletic training station.

5.10.1.6

Emergency equipment will be provided by the athletic training room.

5.10.1.7 Hospital facilities including a map will be easily secured.   5.10.2              Travel Without Athletic Trainer 5.10.2.1

The traveling institution will notify the host institution’s athletic trainer if an athletic trainer is unable to accompany the traveling team.

5.10.2.2

The traveling institution will provide an athletic training kit for its own use.

5.10.2.3

The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring treatment by modalities other than heat or ice pack.

5.10.2.4

The traveling institution will travel with emergency medical cards in the athletic training kit. These cards will contain the following information: athlete’s name, address, emergency contact with phone number, brief medical information including allergies to medication, and insurance information.

5.10.2.5

In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach). (Revised: 6/2013)

5.10.3

CCAA Championships

5.10.3.1 For CCAA Championships (except cross country, track and field, and golf) institutions send a certified athletic trainer with their team. (Adopted: 6/2012)

63


5.10.4

Supervision of Athletic Practices and Contests

Any CCAA institution staff person solely supervising practices or contests must be CPR certified.

64


5.11 STUDENT-ATHLETE ADVISORY COMMITTEE 5.11.1

Purpose

The mission of the CCAA Student-Athlete Advisory Committee (SAAC) is to enhance the total studentathlete experience by promoting opportunity, protecting student-athlete welfare, maintaining athletic integrity, acting as a liaison between student-athletes and the administration and fostering a positive student-athlete image. 5.11.2

Representation

5.11.2.1 Each institution shall have one representative that is a student-athlete in good academic standing. 5.11.2.2 Each institution shall choose their CCAA SAAC representative in the spring preceding each upcoming academic year. 5.11.2.3 The representative will be responsible for attending two CCAA SAAC meetings. The first meeting shall be held in the fall and the second in the spring. The location of the meeting will be determined by the liaison and the Commissioner. 5.11.2.4 The term of this office runs for one year starting in the fall and ending in the spring. There are no limitations to the number of times a person may serve on the SAAC. 5.11.3

Officers

5.11.3.1 The officers of the CCAA Student-Athlete Advisory Committee shall consist of a President and Vice President. The Office of the President shall be the SAAC President whose institution’s director of athletics serves as the Executive Council President (Appendix III). The member institution that is next in line for the Office of the President shall hold the Office of the Vice President. 5.11.3.2 President/Chair: The President is in charge of running the meetings. This position will represent the CCAA SAAC. 5.11.3.3 Vice Chair: The Vice Chair is in charge of distributing literature and keeping the communication lines open between the institutions and the Commissioner. 5.11.4

Voting

5.11.4.1 The majority of voting members in attendance will rule. 5.11.4.2 There will be one (1) vote per institution, with one (1) representative from each institution in attendance. 5.11.4.3 All votes will be by voice count. 5.11.5

Responsibilities and Duties

5.11.5.1 It is the duty of the officers to determine meeting agendas. 5.11.5.2 It is the responsibility of the SAAC to report to each member’s respective institutions on all pertinent issues discussed by the SAAC.

65


5.11.6

Amendments

In order to make an amendment to the CCAA SAAC Bylaws, all material pertaining to proposed changes must be distributed ten (10) days prior to the voting date. 5.11.7

Minimum Guidelines for Institutional SAACs

5.11.7.1 Each institution should hold a minimum of six (6) SAAC meetings per academic year. 5.11.7.2 Each institution should have two representatives per sport. 5.11.7.3 When choosing team representatives, each institution should involve input from studentathletes, advisors and coaches. 5.11.7.4 Results of institutional SAAC elections shall be completed and submitted to the CCAA office by the second Friday in May. 5.11.7.5 Each campus SAAC should have an administrative advisor. Duties can include: Advising and acting as a liaison to the SAAC and other campus constituents. 5.11.7.6 Implement one volunteer program. 5.11.7.7 Create a positive image of the student-athlete. 5.11.7.8 Discuss CCAA and NCAA legislation on each campus.

66


5.12 SPORTS INFORMATION 5.12.1

Game Requirements

5.12.1.1

A designated member of the home team’s sports information staff shall be in attendance at all home events where final statistics must be distributed following the contest(s).

5.12.1.2

The home sports information personnel shall forward a balanced statistical box and PAK file to the visiting team’s sports information office and the CCAA office immediately following the contest(s).

5.12.1.3

All CCAA institutions shall install a phone line and provide internet access for visiting radio in addition to the open courtside phone at all basketball games.

5.12.1.4

All CCAA Sports Information Directors must be at all home basketball games except in cases of personal/family illness or unavoidable circumstance.

5.12.2

Statistics Requirements

5.12.2.1

MRR Systems StatCrew and The Automated Scorebook software (versions capable of exporting files) is required to report baseball, basketball, volleyball, soccer and softball statistics to the CCAA Commissioner’s Office.

5.12.2.2

In all basketball contests where the visiting team has a scorer, such person or persons shall be seated next to the official scorer.

5.12.2.3

The host volleyball institution shall provide statistics to both teams immediately after the match. Upon request, the host institution will make available official book scoresheets to visiting institutions following the match. (Revised: 6/2013)

5.12.2.4

Live stats are required for all CCAA contests in the sports of baseball, men’s and women’s basketball, softball, men’s and women’s soccer and volleyball. (Violations of this policy should be reported by the institution’s athletics director to the CCAA Commissioner. Upon the second violation of this policy, institutions will be assessed a $100 fine. Upon the third violation of this policy, institutions will forfeit their ability to access the server and download contests).

5.12.2.5

For the sports of baseball and softball, SIDs are required to send each other CAP files on the Monday prior to each series.

5.12.2.6 Institutions shall have a one-week deadline to make changes to game statistics. (Adopted: 6/2013) 5.12.2.7

Institutions shall use the following short names for Stat Crew: CPP CSULA UCSD CSUS CSUSB SFSU SSU CSUEB CSUC CSUDH HSU CSUMB (Adopted: 6/2013)

  5.12.3

Roster Formats

5.12.3.1

Rosters shared with other institutions shall meet the following formats:

NO. NAME POS 1 George Washington P

Alphabetical or Numerical Baseball B/T HT WT YR HOMETOWN/LAST SCHOOL S/R 6-3 225 SR Mt. Vernon, Va./Mt. Vernon HS  

67


NO. NAME 30 Richard Nixon

POS G-F

HT 5-10

Basketball WT YR HOMETOWN/LAST SCHOOL 160 SO Whittier, Calif./Whittier College

  [Note: Drop weight listing for women’s basketball]

    NO. NAME POS 3 Thomas Jefferson D

HT 5-11

WT 170

Soccer YR SO

HOMETOWN/LAST SCHOOL Monticello, Va./Monticello JC

Softball YR JR

HOMETOWN/LAST SCHOOL Mt. Vernon, Va./Mt. Vernon HS

[Note: Drop weight listing for women’s soccer]

  NO. NAME POS 11 Martha Washington P

B/T S/R

HT 5-8

Volleyball NO. NAME 15 Michelle Obama

POS OH

HT 5-11

YR So

Short Numerical 1 George Washington, P 2 John Adams, IF 3 Thomas Jefferson, OF (Adopted: 6/2013)

HOMETOWN/LAST SCHOOL Chicago, Ill./Roosevelt HS Pronunciation Guide Michele Obama (Oh-BOMB-uh) Jackson Browne (BROWN) Milliard Smythe (Mill-ERD SM-EYE-TH)  

5.12.4 Athletes of the Week   5.12.4.1          Athletes of the Week will be chosen in each CCAA sport beginning with the first full week of competition in which 50 percent of more CCAA teams engage in competition and concluding with the end of the regular season. 5.12.4.2

Nominations will be made by member institution SIDs no later than 10:00 am each Monday for all sports except that men’s golf nominations are due at 10:00 am on Wednesdays. (Revised: 6/2013)

5.12.4.3

Upon receiving all nominations, the CCAA Commissioner’s Office shall select the Players/Athletes of the Week for all sports.

5.12.5

Sports Information Meeting

5.12.5.1

All CCAA Sports Information Directors shall attend the annual sports information meeting. The meeting will be held preceding the Executive Council Spring Meeting. (Revised: 6/2013)

5.12.5.2

The minutes of the meeting will be distributed to the member institutions and presented by the Liaison to the Executive Council. (Revised: 6/2013)

68


Appendix I

2013-14 STANDING COMMITTEE ASSIGNMENTS ADMINISTRATIVE COMMITTEE Cal Poly Pomona Cal State Dominguez Hills Cal State L.A. CSU Monterey Bay Cal State San Bernardino Cal State Stanislaus

Chair – Bill Fusco, Sonoma State Stephanie Duke Cal State East Bay Patrick Guillen Chico State Sheila Hudson Humboldt State Kirby Garry San Francisco State Kevin Hatcher UC San Diego Mike Matoso

Sara Judd Anita Barker Dan Collen Bill Nepfel Clifford Kubiak

LEGISLATIVE COMMITTEE Cal Poly Pomona Cal State Dominguez Hills CSU Monterey Bay Cal State San Bernardino Cal State Stanislaus Cal State East Bay

Chair – Dan Bridges, Cal State L.A. David Horner Chico State Jamie Bouyer Humboldt State Seth Pollack San Francisco State Dwight Sweeney Sonoma State John Mayer UC San Diego David Larson

Jim Morgan Jeff Borgeld Jerry Shapiro Yvonne Burbank Earl Edwards

GAME MANAGEMENT COMMITTEE Cal Cal Cal Cal Cal Cal

Chair – Wendy Taylor-May, Cal State Monterey Bay Poly Pomona Brian Swanson Cal State Stanislaus Kim Duyst State Dominguez Hills Michael Ernst Chico State Mitch Cox State L.A. Scott Bowman Humboldt State Stephanie Lane State Monterey Bay TBD San Francisco State Cathy McDermott State San Bernardino TBD Sonoma State Duane Dove State East Bay Marissa Parry CHAMPIONSHIPS COMMITTEE

Cal Cal Cal Cal Cal Cal

Poly Pomona State Dominguez Hills State L.A. State Monterey Bay State East Bay State Stanislaus

Chair – Kevin Hatcher, Cal State San Bernardino Brian Swanson Chico State Patrick Guillen Humboldt State Dan Bridges San Francisco State Kirby Garry Sonoma State Sara Judd UC San Diego Mike Matoso

Anita Barker Dan Collen Bill Nepfel Bill Fusco Earl Edwards

*SWAs may attend the Championship Committee meeting with voting remaining at one per institution. FACULTY ATHLETICS REPRESENTATIVES (FAR) COMMITTEE Cal Cal Cal Cal Cal Cal

Poly Pomona State Dominguez Hills State L.A. State Monterey Bay State San Bernardino State East Bay

Chair – John Mayer*, Cal State Stanislaus David Horner Chico State Mike Ernst* Humboldt State Scott Bowman San Francisco State Seth Pollack Sonoma State Dwight Sweeney* UC San Diego David Larson*

Jim Morgan Jeff Borgeld Jerry Shapiro Duane Dove Cliff Kubiak

*These four FARs will serve as members of the 2013-14 Eligibility Committee per Article 3.8.2.1.

69


Appendix II

2013-14 ADMINISTRATIVE LIAISONS Sport

Name

Title

Institution

Baseball

Mike Matoso

AD

Cal State Stanislaus

Men’s Basketball

Dan Collen

AD

Humboldt State

Women’s Basketball

Jamie Bouyer

SWA

Cal State Dominguez Hills

Cross Country

Kim Duyst

SWA

Cal State Stanislaus

Men’s Golf

Earl Edwards

AD

UC San Diego

Men’s Soccer

Dan Bridges

AD

Cal State L.A.

Women’s Soccer

Cathy McDermott

SWA

San Francisco State

Softball

Yvonne Burbank

SWA

Sonoma State

Track & Field

Brian Swanson

AD

Cal Poly Pomona

Women’s Volleyball

Kevin Hatcher

AD

Cal State San Bernardino

Athletic Medicine

TBD

Officiating

Dan Bridges

AD

Cal State L.A.

Sports Information

Bill Fusco

AD

Sonoma State University

SAAC

Sheila Hudson

SWA

Cal State L.A.

Development

Earl Edwards

AD

UC San Diego

Compliance

Sara Judd

AD

Cal State East Bay

70


Appendix III

ROTATION FOR INSTITUTION TO CHAIR THE EXECUTIVE COUNCIL 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21

California State Stanislaus California State San Bernardino Sonoma State Cal Poly Pomona Cal State East Bay Cal State L.A. Humboldt State CSU Monterey Bay

71


Appendix IV

California Collegiate Athletic Association

SPECIAL GROUPS ACTION SHEET Special Group Chair

Secretary

Date

Meeting Location

ACTIONS TAKEN BY THIS GROUP WILL BE CONSIDERED FOR APPROVAL BY THE CCAA EXECUTIVE COUNCIL. List only those items for which official approval must be obtained. List only one request and/or recommendation in each box below. Please refer to the manual page and sport code and state the new or revised code as it is to appear in the Special Group Code.

Item #

Action by Coaches

Code #

Action by Executive Council

Page #

Comments

Rationale for Change:

Item #

Action by Coaches

Code #

Action by Executive Council

Page #

Comments

Rationale for Change:

Item #

Action by Coaches

Code #

Action by Executive Council

Page #

Comments

Rationale for Change:

72


Appendix V

California Collegiate Athletic Association 2013-14 STUDENT STATEMENT FOR USE IN DETERMINING ATHLETICS ELIGIBILITY Name Last

First

Middle

Address Street

City

Student ID Number

Date of Birth

High School Last Attended

Date of Graduation

State

Zip Code

State

Zip Code

Address Street

City

List below EVERY university, college, or community college at which you have registered or enrolled since graduation from high school, REGARDLESS of whether you ever attended classes. Indicate if attendance was not consecutive at any insitution. On the back of this form explain all gaps of time between institutions. Circle whether full (FT) or part (PT) time. Name Name Name Name

FT FT FT FT

PT PT PT PT

# # # #

of of of of

Semesters/Quarters Semesters/Quarters Semesters/Quarters Semesters/Quarters

From From From From

To To To To

List below EVERY university, college, or community college since graduation from high school at which you have competed in any sport OR redshirted in any sport OR reported for practice in any sport. Use a separate line for each year. In the column headed “status”, use one of the following symbols: C – If you competed RS – If you redshirted that year P – If you reported for practice and then withdrew from the sport YEAR

INSTITUTION

SPORT

STATUS (C, RS, P)

CERTIFICATIONS - I hereby certify that: 1. I am an amateur and after initial full-time collegiate enrollment, have not used my athletics skill (directly or indirectly) for pay in any form in my sport; have not accepted a promise of pay even if such pay is to be received following completion of intercollegiate athletics participation; signed a contract or commitment of any kind to play professional athletics, received a salary, directly or indirectly, reimbursement, of expenses or any other form of financial assistance from a professional sports organization based on athletics skill or participation, except as permitted by NCAA rules and regulations; competed on any professional athletics team (per NCAA Bylaw 12.02.6), even if no pay or remuneration for expenses was received; entered into a professional draft or an agreement with an agent; entered into an agreement with an agent either prior to or subsequent to initial fulltime collegiate enrollment. 2. I will abide by all rules of athletics eligibility established by the National Collegiate Athletic Association, the California Collegiate Athletic Association, and my institution. 3. I will be enrolled in at least 12 units at all times while participating in intercollegiate athletics. 4. I will report to my institution any changes that may affect my athletics eligibility. 5. The information provided on this form is correct, and I understand that any information falsely given or concealed pertinent to my eligibility will make me ineligible for further competition in all sports, will cause my college to forfeit any contest in which I played, and subject me to dismissal from the university.

73


Appendix V

Student Signature

Date

I know of no errors of commission or omission in the above student–provided information. Coach Signature

Date

EXPLANATION OF ACTIVITY GAPS OF TIME BETWEEN ATTENDANCE AT UNIVERSITIES, COLLEGES, OR COMMUNITY COLLEGES NOTED ON THE FIRST PAGE OF THIS FORM DATES

LOCATION, ACTIVITY, OR INSTITUTION

74

CONFIRMATION ADDRESS, PHONE NUMBER, OR CONTACT PERSON


Appendix VI

California Collegiate Athletic Association 2013-14 CCAA PERMISSION TO SPEAK FORM NCAA Bylaw 13.1.1.2 Four-Year College Prospects An athletics staff member or other representative of the institution’s athletics interests shall not make contact with the student-athlete of an NCAA or NAIA four-year collegiate institution, directly or indirectly, without first obtaining the written permission of the first institution’s athletics director (or an athletics administrator designated by the athletics director) to do so, regardless of who makes the initial contact. If permission is not granted, the second institution shall not encourage the transfer and shall not provide athletically related financial assistance to the student-athlete until the student-athlete has attended the second institution for one academic year. If permission is granted to contact the student-athlete, all applicable NCAA recruiting rules apply. (Revised: 1/10/91, 1/16/93, 1/11/94, 1/10/05 effective 8/1/05, 1/9/06)

To be completed by the institution requesting permission to speak. Name of Student-Athlete: Student-Athlete’s Sport: Student-Athlete’s Current Institution: Name of Institution Requesting Permission to Speak:

To be completed by the student-athlete’s current institution. Do we have permission to contact this student-athlete regarding a possible transfer to our institution? Yes

No

PLEASE NOTE: This form does not release this student-athlete from your institution. If the student-athlete wishes to transfer from your institution, the CCAA IntraConference Transfer Release Form must be signed. At that point, the institution that the student-athlete wishes to transfer to can apply for a waiver of the CCAA Intra-Conference Transfer Rule if extenuating circumstances are present.

Print Name:

Title:

Signature:

Date:

75


Appendix VII

California Collegiate Athletic Association 2013-14 CCAA INTRA-CONFERENCE TRANSFER RELEASE FORM CCAA Article 4.1.8.1: Undergraduate student-athletes transferring from one CCAA institution to another CCAA institution who wish to compete in a CCAA sponsored sport in their first year of attendance must receive approval from the prior institution on this document and subsequent approval from the FAR Eligibility Committee at any regularly scheduled Executive Council Meeting (Fall, Winter, Spring) or by conference call. Student-athletes failing to receive such approval are required to serve a year of residency (two full-time semesters or three full-time quarters at the institution they are transferring to before they are eligible to compete for that institution, unless they fall under provision 4.1.8.2 CCAA Article 4.1.8.2: CCAA institutions who have invested heavily in a student-athlete reserve the right to ask for a year of residency for the intra-conference transfer, personal circumstances not withstanding. Nevertheless, under extraordinary circumstances, the FAR Eligibility Committee may waive the year of residency without the concurrence of the prior institution.

To be completed by the institution that the student-athlete is transferring FROM. Name of Student-Athlete: Student-Athlete’s Sport: Name of Institution Student-Athlete is Transferring From: Has the student-athlete attended any other institution(s)? Yes Institution 1:

From:

To:

Institution 2:

From:

To:

No

In what sport(s) and for how many seasons did this student-athlete use a season of competition? Sport:

Seasons of Practice:

Seasons of Competition:

Sport:

Seasons of Practice:

Seasons of Competition:

Was the student-athlete a qualifier, as defined by NCAA Bylaw 14.3.1.1? Yes

No

N/A

Is the student-athlete in good academic standing at your institution? Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Does the student-athlete meet satisfactory progress at your institution for the 2012-13 academic year? Would the student-athlete be eligible to compete at your institution for the 2013-14 academic year? Was the student-athlete recruited by your institution? Did the student-athlete receive athletics grant-in-aid from your institution? Did the student-athlete sign a National or Conference Letter of Intent at your institution? If the student-athlete signed a National or Conference Letter of Intent at your institution, please indicate the date the student-athlete signed it: Do you support the student-athlete being granted the one-time transfer exception for residency? [Per NCAA Bylaw 14.5.5.3.9 (c)]

Do you support the student-athlete receiving a waiver of the Intra-CCAA Transfer Rule if the student-athlete pursues one? Yes

No

Abstain

This form does not waive the student-athlete from the Intra-CCAA Transfer Rule per CCAA Article 4.1.8.1. The institution requesting a waiver of this rule must submit a CCAA Eligibility Waiver per CCAA Article 4.1.8.2 to the FAR Eligibility Committee. Print Name:

Title:

Signature:

Date:

76


Appendix VIII

CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION CCAA ELIGIBILITY WAIVER Student-Athlete

Date

Institution

FAR

Next date of competition (if away contest indicate scheduled travel date to competition):

Academic Status and Personal Data of Athlete Overall GPA

College Units Completed

Colleges Attended (List names of all institutions, dates of attendance and sports participated in) INSTITUTION ATTENDANCE DATES SPORTS

Nature of Appeal 2.0 GPA (CCAA Bylaw 4.1.4) Intra-Conference Transfer (CCAA Bylaw 4.1.8) Other (Explain):

Justification of Appeal (Attach supporting statements by student-athlete, coach, transcripts, etc.)

FAR Signature _________________________________________

Date _____________

PROCEDURE: 1. Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance. 2. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1). 3. FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email or phone call. 4. Coordinator of Compliance reports vote to the institution issuing the waiver. 5. Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

77


Appendix IX

CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION

HARDSHIP WAIVER This hardship waiver is administered by the CCAA in accordance with NCAA Bylaw 14.2.5. Please review 14.2.5 to determine if a “hardship” has occurred before completing this form. Student-Athlete

Date

Institution

FAR

Sport

Season

Date of Injury

Next date of competition (if away contest indicate scheduled travel date to competition): Seasons of eligibility used (including the season in which you are applying for a waiver): Sport’s completed contests/dates of competition (excluding discretionary exemptions, NCAA Postseason) or maximum sport season contest/dates per Bylaw 17: Number of scheduled contests/dates of competition the student-athlete participated in: Sport’s completed contests/dates of competition (excluding discretionary exemptions, NCAA Postseason) x 20% or SA’s maximum allowed contests/dates of competition:

Brief Description of the Injury or Illness

The following documents must be submitted with this form in order for the waiver to be considered (please verify that all items in the checklist below are included): 1. 2.

3.

Contemporaneous medical documentation and physician statement indicating that the student-athlete was unable to compete for the remainder of the stated playing season; Sport schedule showing the contests or dates of competition in which the student–athlete competed; Statistics verifying the contests in which the student-athlete competed.

FAR Signature _________________________________________

Date _____________

PROCEDURE: d) e) f) g) h)

Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1). FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email, phone call, or in-person meeting. Coordinator of Compliance reports vote to the institution issuing the waiver. Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

78


Appendix X

CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION

MEDICAL ABSENCE WAIVER

NCAA Bylaw 14.4.3.5 Waivers of Progress-Toward-Degree Rule. The Academic Requirements Committee shall establish appropriate criteria for waivers of this legislation. Such waivers shall be administered by the conference members of the Association or, in the case of an independent institution, by the Academic Requirements Committee. Waivers of the progress toward degree rule may be granted under any of the following conditions: (Revised: 1/14/02) (a) Medical Absence. The credit hours required under the progress–toward–degree regulation of Bylaw 14.4.3.1– (a) and –(b)-(1) may be prorated at 12 units per term of actual attendance during an academic year in which a student misses a term or is unable to complete a term as a full–time student as a result of an injury or illness. Such an exception may be granted only when circumstances clearly supported by appropriate medical documentation establish that a student–athlete is unable to attend a collegiate institution as a full–time student as a result of an incapacitating physical injury or illness involving the student–athlete or a member of the student–athlete’s immediate family. Credits earned by the student during the term to which the waiver applies may not be used in determining progress toward degree.

Student-Athlete

Date

Institution

FAR

Sport

Term(s) in Question

Next date of competition (if away contest indicate scheduled travel date to competition): Brief Summary of Why the Student-Athlete was Unable to Attend Collegiate Institution Full-Time During the Stated Term(s)

Is the required medical documentation attached?

Yes

No

FAR Signature _________________________________________

Date _____________

PROCEDURE: 1. 2. 3. 4. 5.

Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1). FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email, phone call, or in-person meeting. Coordinator of Compliance reports vote to the institution issuing the waiver. Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

79


Appendix XI

CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION

INTERNATIONAL COMPETITION WAIVER

NCAA Bylaw 14.4.3.5 Waivers of Progress-Toward-Degree Rule. The Academic Requirements Committee shall establish appropriate criteria for waivers of this legislation. Such waivers shall be administered by the conference members of the Association or, in the case of an independent institution, by the Academic Requirements Committee. Waivers of the progress toward degree rule may be granted under any of the following conditions: (Revised: 1/14/02) (b) International Competition. The credit hours required under the progress–toward–degree regulation of Bylaw 14.4.3.1–(a) and –(b)-(1) may be prorated at 12 hours per term of actual attendance during an academic year in which a student is not enrolled for a term or terms or is unable to complete a term as a result of participation in the Pan American, Olympic, World Championships, World Cup or World University Games (including final Olympic tryouts and the officially recognized training program that directly qualifies participants for those tryouts). This waiver provision may be applied to no more than two semesters or three quarters. (Revised: 1/9/96)

Student-Athlete

Date

Institution

FAR

Sport

Term(s) in Question

Next date of competition (if away contest indicate scheduled travel date to competition): Brief Summary of Why the Student-Athlete was Unable to Attend Collegiate Institution FullTime During the Stated Term(s)

Is the appropriate documentation from the national governing body attached?

Yes

No

FAR Signature _________________________________________

Date _____________

PROCEDURE: 1. 2. 3. 4. 5.

Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1). FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email, phone call, or in-person meeting. Coordinator of Compliance reports vote to the institution issuing the waiver. Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

80


Appendix XII

California Collegiate Athletic Association

FINANCIAL AID REPORT Institution

Academic Year

MEN’S SPORTS SPORT

ATHLETICS GRANT

OTHER AID PER NCAA REGULATIONS

MAXIMUM NUMBER OF EQUIVALENCIES ALLOWED

EQUIVALENCIES

SUMMER ATHLETIC AID

ATHLETICS GRANT

OTHER AID PER NCAA REGULATIONS

MAXIMUM NUMBER OF EQUIVALENCIES ALLOWED

EQUIVALENCIES

SUMMER ATHLETIC AID

TOTALS

WOMEN’S SPORTS SPORT

TOTALS

COMBINED TOTALS

I certify that the information listed above is complete and accurate.

Director of Financial Aid Signature

Date

Director of Athletics Signature

Date

81


Appendix XIII

2013-2014 LETTER OF INTENT (CLI) Name of Prospective Student-Athlete Last

First

Middle

Permanent Address Street

City

State

Zip Code

Date of Birth

Prospective Student-Athlete’s Eligibility Center ID (must be registered with NCAA Eligibility Center and on the institution’s request list)

Submission of this CLI has been authorized by: SIGNED Director of Athletics (or designee)

Date Issued to Prospective Student-Athlete

Men’s Women’s

Junior College Transfer Sport

This is to certify my decision to enroll at

. Name of Institution

I certify that I have read all the terms and conditions included in this document. I have discussed them with the coach and/or other staff representatives of the CCAA institution named above, and I fully understand, accept and agree to be bound by them. Additionally, I give my consent to the signing institution to disclose to authorized representatives of the CCAA, the NCAA, and the NCAA Eligibility Center any documents or information pertaining to my CLI signing. Further, I give my consent to the CCAA to disclose my name and personally identifiable information from my education records to a third party (including but not limited to the media) as necessary to correct any inaccuracies reported by the media or related to my CLI signing, without such disclosure constitution a violation of my rights, including my rights under the Family Educational Rights and Privacy Act. If I falsify any part of this CLI, or if I have knowledge that my parent or guardian falsified any part of this CLI, I understand I shall forfeit the first year of my athletics competition at any CLI participating institution. My signature on this CLI nullifies any agreements, oral or otherwise, which would release me from the conditions stated within this CLI.

SIGNED Prospective Student-Athlete Signature

Signing Date (Mth/Day/Yr)

Parent/legal guardian signature required if prospective student-athlete has not reached his or her 21st birthday.

Time (AM/PM) Do not sign prior to 7:00 a.m. (local time) on the initial

signing date.

SIGNED Parent or Legal Guardian Signature (check one)

Print Name of Parent/Legal Guardian

Signing Date (Mth/Day/Yr)

Time (AM/PM) Do not sign prior to 7:00 a.m. (local time) on the initial signing date.

Telephone Number (including area code)

The CCAA Conference Letter of Intent (CLI) and National Letter of Intent (NLI) will be honored by all CCAA member institutions. 82


Appendix XIV

California Collegiate Athletic Association FACULTY ATHLETICS REPRESENTATIVES GUIDELINES The CCAA Faculty Athletics Representative (FAR) Shall: •

Be appointed by the President/Chancellor of each institution. The FAR must be a full-time faculty member with a teaching appointment and have no institutional relationship to the athletics department. (CCAA Article 3.5.5)

Be responsible for the review of all issues in the CCAA pertaining to academic integrity and shall have exclusive jurisdiction for certification of academic eligibility for athletics competition. (CCAA Article 3.8.2)

Ensure that student-athletes declare a major by the appropriate deadline.

Monitor the academic performance of student-athletes on each team.

Attend three annual meetings of the CCAA Executive Council. These meetings will take place in mid-September, early January, and early June. The FAR Standing Committee will meet at each Executive Council Meeting.

Attend the Annual NCAA Convention, which is held in conjunction with the CCAA Winter Executive Council Meeting.

Attempt to attend the CCAA Fall Compliance Workshop and the NCAA Regional Rules Seminar, generally held in October and May/June respectively.

Attempt to attend the FARA Forum and NCAA sponsored FAR meetings.

Be responsible for administering and grading the NCAA Coaches Certification Exam.

Be available to perform FAR duties 12 months a year.

Be responsible for signing and submitting waiver requests.

Be responsible for signing all violations to be sent to the NCAA.

Be able to communicate effectively with the CCAA office.

Serve as a liaison between the NCAA, CCAA, and campus in all appeals.

Consult with athletics department staff in selecting the Dr. Hal Charnofsky Award Winners. Nominate CCAA Scholar-Athletes of the year. Submit CCAA Student-Athletes of the Year to the CCAA no later than 10 calendar days prior to the Executive Council Spring Meeting (CCAA Article 5.1.8.3).

The FAR Eligibility Committee will review and decide CCAA Eligibility Waivers, NCAA Hardship Waivers, NCAA Medical Absence Waivers, and NCAA International Competition Waivers (CCAA Article 3.8.2.1). FARs on this subcommittee must be available to make decisions within one week of receiving the waiver request throughout the academic year.

83


Appendix XV

California Collegiate Athletic Association 2013-14 GAME MANAGEMENT GENERAL REGULATIONS These regulations are mandatory for all CCAA-sponsored sports. Adherence is required for all athletic contests hosted by a CCAA institution. Sport-specific guidelines are stated in each sport’s Game Management Protocol. Travel Squad Size Student-athlete travel squad size is limited to the regulation listed in each CCAA Sport Code. Rules • All competition is to be conducted under NCAA playing rules or rules of the governing organization recognized by the NCAA. • Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA Championship Handbook General Regulations. • The visiting team shall have opportunity equal to the host team for pre-game practice. • Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to fighting, may result in suspension upon review by the Commissioner. Equipment and Facilities Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards stated in the playing rules. Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites to teams and spectators. Administration Sport-specific Game Management Protocols, to be issued by the CCAA Office of the Commissioner, are to be followed at all times. The host institution: • Shall provide all personnel necessary for the conduct of the game: Administrator in Charge, NATA Trainer/Physician, Sports Information representative, Official Scorer, Official Statistician (scorer and statistician may be the same individual), Public Address Announcer. • Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA Championship Handbook General Regulations. • Shall provide parking to contest officials. • Shall provide a private dressing room for contest officials. • See Sports Medicine section for additional host institution requirements. Officials All contest officials must be certified by an accredited collegiate association or governing body. No current faculty, staff or student of a member institution may officiate a contest in which his or her institution is competing in with the following exception: officials may officiate a contest if 10 years have elapsed since their enrollment at, or affiliation with, a competing institution. When one (1) official reports to the event site, the contest shall be played. Video Policy Each participating institution may record its own event(s) contested at any CCAA facility. Tobacco Usage 5.1.2.16: Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game. 84


Appendix XV Sports Medicine Requirements The host institution shall provide: • Access to its athletic training room for limited treatments and taping two (2) hours prior to a scheduled event. • Emergency equipment ready for use. • Hospital facility maps. • Shall provide ice, water and cups to all competing teams team prior to or during pre-game practice. • Individual-use bench towels must be provided for all visiting teams. For sports that do not utilize a “bench” (e.g., cross country, golf, track & field), a stack of towels must be available at the athletic training station. The traveling institution shall provide: • Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team. • An athletic training kit for its own use that is to include emergency medical cards containing the following information: athlete’s name, address, emergency contact with phone number, brief medical information including medication allergies and insurance information. • A notification before the event for any athlete requiring treatment by modalities other than heat or an ice pack.

In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach). In the event of multiple events occurring at the host institution’s facility, the host athletic trainer will be located in the athletic training room or at an event currently taking place. Communication must be established and maintained during the day between the head trainer and all student trainers covering events. It is recommended that all contact sports have a certified trainer on site. Any institutional staff person solely supervising practices or contests must be CPR certified. Sports Information Requirements The host institution sports information department shall provide: • A member of its staff to attend the event(s). • Provide an official, complete and balanced box score. Upon completion of the contest, statistics are to be distributed as soon as possible to the visiting team coaching staff and visiting team sports information office. This is to include a full box score and play-by-play. Distribution of the final box score and the play-by-play to visiting team sports information is to be done electronically (FAX and/or E-Mail). • Send final statistics (box score and game files) electronically to the CCAA office the day of the contest. • Livestats are required to be provided by home institutions for all CCAA contests, where applicable. • Include the CCAA Sportsmanship Statement in the public address script for pre-game announcements. Reporting Violations Violations to the CCAA Game Management General Regulations are to be reported by the Director of Athletics or Senior Woman Administrator to the opposing athletics administrators and the CCAA Commissioner within five (5) business days. Additionally, all ejections resulting from unsportsmanlike conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the contest.

85


Appendix XVI

California Collegiate Athletic Association MEMBERSHIP CRITERIA In the fall of 2005, the CCAA membership was surveyed in order to establish membership criteria to evaluate league expansion. This survey was a result of requests by institutions requesting membership in the CCAA. The following guiding principles will be used by the CCAA when evaluating future members. Potential new members should strive to meet the principles of the NCAA Division II Model Athletics Department. University Profile The academic mission and profile of the institution should be comparable and complementary to the current CCAA membership. Standards for admission should be similar or more stringent than CCAA institutions. The institution shall be accredited. Enrollment sufficient to support a broad-based athletics program is vital. Future growth of the institution is important, but not a vital component of membership. The athletics program should be an integral part of the institution as measured by the university and athletics mission statements, strategic plan, and presidential support. Institutions with similar athletics philosophies to the CCAA should be given additional consideration. Institutions should be in full compliance with Title IX standards and Cal/Now voluntary reporting requirements (CSU institutions). Member Location and Facilities Institutions located within the State of California are of the highest consideration. These include CSU, UC, and private institutions. As a condition of membership, these institutions should not cause undue travel time or financial constraints upon current CCAA members. The quality of athletics facilities should be comparable to existing CCAA member venues. Athletics Staffing Intercollegiate Athletics staffing should meet the three required CCAA Executive Council positions: Director of Athletics, Senior Woman Administrator, and Faculty Athletics Representative. Further, potential new members should have a full-time Sports Information Director, Compliance Coordinator, and Facility and Event Manager. Program Quality An institution's athletics program should be broad-based and should offer sports that compliment the current CCAA conference championships. The athletics program should have a history of success in the current league in which they are a member. The institution should be fully supportive of the change of conference membership into the CCAA. Institutions offering sports that will compliment CCAA sports in which a conference championship is not held should be considered. The strength of the conference is the strength of its membership. The program quality of the institution is a more important component of membership than the quantity of institutions in the conference. Program quality is important in strength of schedule calculations, which is a major component of post-season competition opportunities. Additionally, a review of studentathlete retention rate and team grade point average should be conducted in order to review academic success. Financial Stability The financial stability of the institution and intercollegiate athletics program is a critical element of membership consideration. The scholarship offerings should be in accordance with NCAA requirements necessary for Division II classification. Sport Offerings The NCAA requires that six institutions sponsor a sport before a conference can sponsor a championship. Institutions offering sports that maintain or increase conference sport championships should be given additional consideration. Without conference championships, student-athletes lose competition opportunities, and member institutions and the conference office lose revenue distribution. The sports sponsored should be consistent with the current CCAA requirements of Article 2.3.1. Addition of Sports At this time, expanded sport offerings or the promise to add sports are not critical components of membership. Violations There should be no major NCAA violations during the past three years.

86


Appendix XVI

FOR IMMEDIATE RELEASE

May 18, 2012

CCAA Presidents/Chancellor’s Group Approves Resolution to Actively Pursue New Full-Time Members WALNUT CREEK — The California Collegiate Athletic Association (CCAA) Presidents/Chancellor’s Group approved at its May 9 meeting a resolution that will begin the process of actively pursuing new membership. A membership committee will be established and charged with the authority to invite, visit, and recommend prospective members to the CCAA Presidents/Chancellor’s Group for approval. The committee will begin its duties this summer. With the recent increase in new NCAA Division II institutions in the West Region, the CCAA Presidents/Chancellor’s Group supports the increase in membership to better enhance opportunities for the CCAA student-athletes and their respective sport programs. The addition of new members should assist the CCAA member institutions to better address increases to both CCAA master schedule costs and missed class time issues, while also allowing member institutions to better address current NCAA Division II in-region non-conference scheduling issues. The CCAA currently consists of 12 full-time members located throughout the state of California. The five institutions located in Southern California are Cal Poly Pomona, Cal State Dominguez Hills, Cal State L.A., Cal State San Bernardino and UC San Diego. Northern California teams competing in the CCAA include Cal State East Bay, Cal State Monterey Bay, Cal State Stanislaus, Chico State, Humboldt State, San Francisco State and Sonoma State. The CCAA sponsors championships in men’s and women’s cross country, men’s and women’s soccer, women’s volleyball, men’s and women’s basketball, baseball, men’s golf, softball, and men’s and women’s outdoor track and field. The conference is interested in offering additional championships in women’s golf, women’s water polo, women’s tennis, and men’s and women’s indoor track and field. The CCAA, which leads all Division II conferences with 151 national championships, has enjoyed great success at the regional and national levels in recent years, and the Presidents/Chancellor’s Group believes that the resolution to actively pursue additional full-time members will allow the CCAA to remain successful while, more importantly, better enhancing and increasing the CCAA student-athlete experience. Additional inquiries should be directed to CCAA Presidents/Chancellor’s Group Chair, and Humboldt State President Dr. Rollin Richmond or CCAA Commissioner Robert J. Hiegert. Process for Future CCAA Membership Committee and Timeline • • • •

Formation of Membership Committee and Selection of Appointed Representatives (Spring 2012) Review of Potential CCAA Members (Spring 2012) Assessment of Approved Future Members (Summer 2012) Approval of New Members and Master Schedule Development (Fall 2012)

87


Appendix XVII

California Collegiate Athletic Association SPORTSMANSHIP STATEMENT The CCAA promotes good sportsmanship by student-athletes, coaches and spectators, and requests your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, studentathletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition.

88


Appendix XVIII CONFIDENTIAL – VIA ELECTRONIC MAIL MEMORANDUM August 17, 2010 TO:

Directors of Athletics Faculty Athletics Representatives Senior Woman Administrators of NCAA Division II Member Institutions. Compliance Coordinators Head Athletic Trainers Conference Commissioners

FROM: Suzanne Sanregret, chair NCAA Division II Committee on Student-Athlete Reinstatement SUBJECT: Medical Documentation Standards for Hardship and Extension Waivers. The purpose of this document is to provide guidance to NCAA Division II conference offices and member institutions regarding medical documentation standards applicable to conference-granted hardship waiver requests, hardship waiver requests from Division II independent institutions and extension requests, the two latter which, are submitted to the NCAA student-athlete reinstatement staff by member institutions. This document outlines the standards used by the student-athlete reinstatement staff when processing such cases. The following information is background information to clarify the medical hardship waiver and extension request: 1. A hardship waiver, which grants an additional season of competition, is appropriate when, after participating in only limited competition, the student-athlete is unable to compete for the remainder of the season due to injury or illness. This waiver should only be considered by the conference office (or student-athlete reinstatement staff for independent institutions) when the student-athlete has used one of his or her four seasons of competition during the year. Please note, if the student-athlete has not competed, there is no need to request a hardship waiver as the student-athlete would not have used a season of competition. 2. An extension request is appropriately considered by the student-athlete reinstatement staff when the institution is requesting additional time for a student-athlete to use any remaining seasons of competition after the student-athlete has exhausted his or her 10 semesters/15 quarters in which to participate. Generally, in order for a student-athlete to receive an extension, the student-athlete must not have had four participation opportunities and must have been denied more than one season of competition for reasons beyond his or her and the institution’s control. NCAA Division II Bylaw 14.2.5 (Hardship Waiver) identifies the legislative requirements for a hardship waiver in Division II. Division II conferences must observe all of the requirements of Bylaw 14.2.5, including that a medical hardship waiver may be granted when a student-athlete has not participated in more than two contests or dates of competition (whichever is applicable to that sport), 20 percent of the institution’s completed contests or dates of competition or 20 percent of the maximum permissible number of contests or dates of competition set forth in Bylaw 17 in his or her sport. In addition, in order to demonstrate that an injury or illness prevented further competition and, therefore, meets the standard of the hardship waiver legislation or in the case of Bylaw 14.2.2.3 (Ten-Semester/15-Quarter Rule Waiver)

89


Appendix XVIII the injury prevented any competition, an institution also needs to provide medical documentation to substantiate the incapacitation. In processing either a hardship waiver or recovering a particular year in question when an injury or illness prevented competition, three key components must be included in the medical documentation: 1. Contemporaneous Diagnosis of Injury or Illness. a. Required: A medical document from a treating physician dated at or near the initial time of the injury or illness that establishes the onset of the injury or illness. b. Recommended if available: A medical document from a treating physician dated at or near the initial time of the injury or illness that verifies the initial severity of the injury or illness [i.e., demonstrates that the injury or illness likely results in incapacitation for the remainder of the season or for the period beyond the second contest or 20 percent (whichever is greater)]. c. Recommended if available: Any other medical documents, operation report(s), surgery report(s), or emergency room document(s) that describe the severity of the injury or illness and/or the time of incapacitation. 2. Written acknowledgement that the injury or illness was ultimately incapacitating for the remainder of the season. It is not necessarily required that such an incapacitating diagnosis be provided in the form of a contemporaneous document. Therefore, there are two ways to demonstrate an injury or illness was ultimately incapacitating.

A •

B

Contemporaneous letter or diagnosis from a treating physician indentifying an injury or illness as incapacitating.

•

Noncontemporaneous letter or diagnosis from a treating physician stating: o The severity illness; o

of

the

injury

or

The injury or illness was ultimately incapacitating [i.e., the injury or illness prevented the student-athlete from participating in competition beyond two contests or dates of competition (whichever is applicable to that sport)] or 20 percent (whichever is greater); AND

o Treatment logs or training room notes (indicating continuing rehabilitation efforts).

90


Appendix XVIII In some cases a student-athlete’s injury or illness may not be diagnosed as incapacitating immediately and the student-athlete will attempt to continue competing after the initial injury or illness. Some competition by the student-athlete following the date of the injury or illness does not automatically preclude the opportunity for a medical hardship waiver. As long as the requirements of Bylaw 14.2.5 are met and the institution provides at least the required documentation described above, the applicable Division II conference or student-athlete reinstatement staff may grant the hardship waiver even if some competition occurred following the date of the initial injury or illness. The key is that the documentation from a treating physician confirms that, ultimately, the injury or illness was incapacitating and prevented the student-athlete from participating in competition beyond the legislated limits. 3. Length of Incapacitation. The purpose of this requirement is to verify the opportunity for the injured student-athlete to resume competition within the championship season was medically precluded. There are two ways to demonstrate this requirement has been met.

B

A 5

6

Estimated length of incapacitation 7 or recovery time range contained within the original contemporaneous medical documentation; AND Contemporaneous documentation 8 of follow-up doctors’ visits (within the estimated time range) in which studentathlete is not cleared to resume playing.

Estimated length of incapacitation or recovery time range contained within the original contemporaneous medical documentation; AND Treatment logs or training room notes (indicating continuous rehabilitation efforts).

It is the hope of the committee and the student-athlete reinstatement staff that this memorandum will assist you in processing hardship waivers as a conference office as well as provide insight into the approach undertaken by the student-athlete reinstatement staff when handling hardship waivers for independent institutions or considering whether a student-athlete was medically precluded from participating during an entire season for purposes of an extension request submitted by member institutions. SS:taa cc: Selected NCAA Staff Members

91


XVIII

MEDICAL DOCUMENTATION STANDARDS GUIDELINES Contemporaneous Diagnosis Of Injury ______

Contemporaneous medical documentation that validates timing of injury or illness (required)

______

Contemporaneous medical documentation that verifies initial severity of injury or illness (demonstrates incapacitation likely results for remainder of season) (recommended)

______

Operation report(s) or surgery report(s) or emergency room document(s) (recommended)

Acknowledgement That The Injury Is Incapacitating ______

Contemporaneous letter or diagnosis from treating physician identifying injury or illness as “incapacitating” OR

______

Non-contemporaneous letter or diagnosis from treating physician identifying injury or illness as “incapacitating” AND

______

Treatment logs or trainer’s room notes (indicating continuing rehabilitation efforts)

Length Of Incapacitation (verifying opportunity for injured student-athlete to resume playing within championship season in question is medically precluded) ______

Estimated length of incapacitation or recovery time range contained within original contemporaneous medical documentation AND

______

Contemporaneous documentation of follow-up doctors visits (within the estimated time range) in which student-athlete is not cleared to resume playing OR

______

Treatment logs or trainer’s room notes (indicating continuing rehabilitation efforts)

92


Appendix XIX

2014 Baseball Game Management Protocol RULES • All competition is to be conducted under the 2013 and 2014 NCAA Baseball Rules. • Base coaches are required to wear helmets and must be in the coaches’ box at time of the pitch. • Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA Championship Handbook Regulations if not specified in the NCAA Baseball Rules or the CCAA Manual. • The visiting team shall have opportunity equal to the host team for pregame practice. • Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to fighting, may result in suspension upon review by the Commissioner. (CCAA Code 5.1.2.18) • See CCAA Code 5.2.2.1.1 for rules regarding time/length of contests. • When playing outside the region, no inning may begin after 4:30 p.m on the final day of the series unless agreed upon by both institutions’ directors of athletics prior to the start of play. (CCAA Code 5.2.5.4) • A team may film or videotape its game(s) during CCAA competition, but not games involving other teams. Teams may only film from the designated areas defined as the spectators area from the infield cut-outs from first base to third base. (CCAA Code 5.2.2.8). • The use of speed (radar) guns by participants is prohibited. (CCAA Code 5.2.2.9). TRAVEL SQUAD SIZE • A maximum of 25 eligible players may participate in any CCAA contest (CCAA Code 5.2.2.2). • The roster of 25 players must be exchanged by head coaches no later than the pregame meeting prior to each single game and prior to the first game of a doubleheader. The roster must include the name and uniform number of each of the 25 designated players (CCAA Code 5.2.2.2). • The same 25 players must be listed: A) for each game of the four games of a series when playing an out-ofregion team (region is defined as teams within a 250-mile distance from each other), or B) when playing an in-region team who is staying the night in the home team’s vicinity (e.g., 4-game destination series per CCAA Code 5.2.2.2). • No more than 35 players from the home team shall be in uniform at a home contest. (CCAA Code 5.2.2.2) EQUIPMENT AND FACILITIES • Batting practice for the visiting team shall begin 75 minutes prior to game time. Each team shall have 30 minutes for batting practice and a maximum of 8 minutes for infield practice. A minimum of 8 minutes shall be allotted for field preparation immediately prior to each contest. • Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards stated in the playing rules. • Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites to teams and spectators. • The host institution trainer shall provide ice, water and cups for both teams in their dugouts no later than the start of batting practice. • The host institution shall provide single-use towels (disposable or washable towels to be used only once) for both teams in their dugouts for use on the bench. This does not include shower towels. • The Rawlings R1NCAA ball shall be used for all CCAA games. • Home team shall wear light colored jersey, the visiting team shall wear dark colored jerseys. • The host institution shall provide shower access (but not towels) to the visiting team. The visiting team must request shower access at least 48 hours before it arrives to the game site.

93


Appendix XIX • Host institutions must provide a drying agent on site to minimize the effects of rain. • Host institutions must have an infield tarp for their baseball facility. • Umpires shall have a private dressing room/area. Prior to the contest, umpires should be notified as to who will be responsible for escorting them from the field of play to their dressing area. ADMINISTRATION The host institution: • Shall provide all personnel necessary for the conduct of the game: Administrator in Charge, NATA Trainer/Physician, Sports Information representative, Official Scorer, Official Statistician (scorer and statistician may be the same individual), Scoreboard Operator, Public Address Announcer. • Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA Pre-Championship Handbook General Regulations. The host institution is responsible for ensuring that umpires enforce NCAA and CCAA crowd control regulations. • Is responsible for providing the following to all umpires before, during and after each game: a) adequate security, b) water, c) an escort to the umpires’ designated dressing/intermission area. • Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the Commissioner, Baseball Administrative Liaison, and the visiting team Director of Athletics within five business days after each incident. Additionally, host team administration is responsible for informing the conference office of ejections, including “postgame ejections” as outlined in NCAA Baseball Rule 2 Ejection, Section 25 A.R. 1 through A.R. 7 (pp. 26-27). CCAA SPORTSMANSHIP EJECTION POLICY CCAA Bylaw 5.1.2.17 is effective for all CCAA sports: 5.1.2.17 Where NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletic Personnel. (Adopted: 1/20/2010, Effective: August 1, 2010). UMPIRES • Game umpires must be certified by an accredited collegiate association or governing body. • No current faculty, staff or student of a member institution may officiate a contest in which his or her institution is competing in with the following exception: umpires may officiate a contest if 10 years have elapsed since their enrollment at, or affiliation with, a competing institution. • When one (1) umpire reports to the event site the game shall be played. TOBACCO USAGE • Tobacco usage, or the appearance thereof, by athletes, coaches, umpires and event staff is strictly prohibited at all CCAA athletic events, including pregame warm-ups, and will result in immediate ejection. If a player, coach or other team personnel is using something that has the appearance of tobacco, it must be removed immediately. The offending person is not to be ejected. The appearance of tobacco includes tins, pouches, mint leaves and any substance that mimics a tobacco product. • Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game. (CCAA Code 5.1.2.16)

94


Appendix XIX

PRE-GAME SCHEDULE Following is the pregame practice schedule (schedule is for all games, but is applied prior to the first game of a doubleheader). Changes to the schedule may be made only by designated athletic administrators from the participating schools and must be agreed upon a minimum of 24 hours prior to the scheduled game. Time Prior to Game Time 120 minutes :85 :40 :32 :24 :12 :07 :04 :02 :00

-

:32 :24 :12 :07 :04 :02

Protocol Home Team Batting Practice (30 minutes, 5 minute change) (practice may begin earlier at the home institution discretion) Visiting Team Batting Practice (30 minutes) (15 minutes for equipment removal and field prep) Home infield Visitor infield Field prep Player introduction National Anthem (1st game of the day only) Coaches/Umpires meeting Home team on field First pitch

TIME BETWEEN GAMES There will be a 20-minute intermission between games of a doubleheader unless it is extended by mutual consent of the participating head coaches (CCAA Sport Code: 5.2.2.3) PUBLIC ADDRESS POLICIES • The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for both the home and visiting teams at all times. • The following public address announcement shall be made before each game begins: “The CCAA and (host team) promote good sportsmanship by student-athletes, coaches and spectators, and request your cooperation by supporting the participants and umpires in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at umpires, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition.” AMPLIFIERS, NOISEMAKERS, AND OTHER SOUND GENERATING DEVICES Artificial noisemakers, airhorns, bells or electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. Bands or any component thereof, shall not play while the game is in progress. Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist or sexist remarks, other any other verbal abuse toward any participants or spectators at any time. Violations to this provision shall result in immediate confiscation of the device(s). The host team administrator in charge is responsible for enforcing these provisions. Auxiliary public address systems utilized by home or visiting institution spirit groups must: 1) be approved by the home event management and coordinated with the primary public address system so as not to interrupt, alter or in any other way impede the function of the primary public address system. 95


Appendix XIX 2) must not be used with the intent of preventing a team a reasonable and fair environment in which to compete. Any violation of this provision shall immediately result in the discontinued use of the system. SPORTS MEDICINE REQUIREMENTS The host team shall provide: • Access to its athletic training room for limited treatments and taping two (2) hours prior to a scheduled event. • Emergency equipment ready for use. • Hospital facility maps.

The traveling team shall provide: • Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team. • An athletic training kit for its own use that is to include emergency medical cards containing the following information: athlete’s name, address, emergency contact with phone number, brief medical information including medication allergies and insurance information. • The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring treatment by modalities other than heat or ice pack. In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach). In the event of multiple events occurring at the host institution’s facility, the host athletic trainer will be located in the athletic training room or at an event in progress. Communication must be established and maintained during the day between the head trainer and all student trainers covering events. It is recommended that all contact sports have a certified trainer on site. • Any institutional staff person solely supervising practices or contests must be CPR certified. SPORTS INFORMATION REQUIREMENTS The host institution sports information department shall: • Provide the official scorer, public address announcer and scoreboard operator. All personnel shall be qualified adults regularly assigned to these positions. The official scorer shall keep score in accordance with the 2013 and 2014 NCAA Baseball Rules. • Provide an official, complete and balanced box score. Upon completion of the contest, statistics are to be distributed as soon as possible to the visiting team coaching staff and visiting team sports information office. This is to include a full box score and play-by-play. Distribution of the final box score and the play-by-play to visiting team sports information is to be done electronically (FAX and/or E-Mail). • Send final statistics (box score and game files) electronically to the CCAA office the day of the contest. • Livestats are to be provided by the home institution for all CCAA games. REPORTING VIOLATIONS Violations to the CCAA Game Management Baseball Protocol are to be reported by the Director of Athletics or Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner within five (5) business days. Additionally, all ejections, including “postgame ejections” resulting from unsportsmanlike conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the

96


Appendix XIX contest. RAINOUT PROCEDURES (CCAA Sport Code: 5.2.5.3) Rained-out or suspended games (any game halted because of a facility failure) - the following procedures for makeup will be in effect: • The next scheduled game at the home site shall be played as a doubleheader • If the last scheduled game is rained out or suspended, the game will be played on the next available date for both teams where a game is not scheduled • Failure of a team to abide by the makeup rules will result in forfeiture • All teams must complete all rained out or suspended games within the region prior to the end of the CCAA schedule.

97


Appendix XX

2013-14 Men’s and Women’s Basketball Game Management Protocol These regulations are mandatory for all CCAA Basketball Games. TRAVEL SQUAD SIZE (CCAA Code 5.3.2.3) The maximum size of the CCAA travel party is 20, including 14 uniformed student-athletes. RULES • Games are to be governed under the 2013-14 and 2014-15 NCAA Men’s Basketball Rules and 2013-14 and 2014-15 Women’s Basketball Rules. • Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA Championship Handbook General Regulations. • The visiting team shall have opportunity equal to the host team for pregame practice, including equipment usage. • The visiting team shall notify the host institution at least one-half hour prior to the start of the game which basket will be used for pregame warm-up and the first half of the contest. • Teams playing in the second game of a doubleheader may not shoot around at halftime of the first game. • Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to fighting, may result in suspension upon review by the Commissioner. • A seating area consisting of three (3) rows located behind the visiting team bench shall be held for the visiting team. The area shall remain vacant at all times in the absence of the visiting fans. The host team shall use the same bench for both games of a CCAA doubleheader. • No complimentary tickets shall be provided to visiting team. The 2013-14 CCAA Athletic Pass shall be honored at all CCAA venues.

CCAA SPORTSMANSHIP EJECTION POLICY CCAA Bylaw 5.1.2.17 is effective for all CCAA sports: 5.1.2.17 Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletic Personnel. (Adopted: 1/20/2010, Effective: August 1, 2010). MEDIA TIMEOUT POLICY The standardized timeout policy to be used for each contest shall be as follows, based on Men’s NCAA Basketball Rule 5, Section 14 (pp. 61-65) and Women’s Basketball Rule 5, Section 13 (pp. 62-66) For details of the policies, please review the 2013-15 NCAA Men’s Basketball Rules and 2013-15 NCAA Women’s Basketball Rules: • Media timeouts shall occur at the first dead ball after the 15-10-5-minute marks when the clock is stopped. Media timeouts are at least 75 seconds and can be changed to 90 seconds for television. Media timeouts may be utilized at the 16-12-8-4-minute marks if contractual obligations are required. All media timeouts shall be administered as outlined in the 2013-15 NCAA Men’s and 2013-15 NCAA Women’s Basketball Rule Book.

Team Timeouts: (1) 60-second, (4) 30-second, (1) additional 30-second timeout per extra period in addition to any timeouts not used previously. (3) 30-second timeouts can be carried into second half. First 30-second timeout in the second half becomes a 60-second timeout. In any extra period, the first timeout granted to either team shall become a 75-second electronic media timeout. EQUIPMENT • Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards as 98


Appendix XX stated in the playing rules. • Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites to teams and spectators. • The Wilson NCAA Solution Ball (men’s model, women’s model) shall be used for all games. ADMINISTRATION The host institution: • Shall provide the visiting team(s) a secured meeting or locker room, including a private lavatory nearby, as well as shower access (upon request) to the visiting team(s). The visiting teams are responsible for furnishing their own towels and are to request shower access at least 48 hours prior to the scheduled contest. • Shall provide all personnel necessary for the conduct of the games: Administrator in Charge, NATA certified Trainer/Physician, Sports Information Director or designee, Official Scorer, Official Statistician (scorer and statistician may be the same individual), Scoreboard Operator, Public Address Announcer. The Administrator in Charge should be available at all times. Duties of official scorer, timer and shot clock operator are defined in the 2013-15 NCAA Men’s Basketball Rules (Rule 2, Sections 9-11, pp. 34-38) and 2013-15 Women’s Basketball Rules (Rule 2, Sections 9-11 pp. 35-39). • Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA Championship Handbook General Regulations. Additionally, team personnel shall have unimpeded access to and from their respective meeting rooms. At facilities in which there is only one common entry and exit to the court, the host institution shall assist and/or escort the teams, as necessary. • Shall provide ice, water and cups to both competing teams team prior to or during pregame practice. • Is responsible for providing the following to all game officials before, during and after each contest: a) private dressing room, b) adequate security, b) water, c) an escort to the officials’ dressing room, d) a clock monitor to notify the officials when 3 minutes remain before the end of the intermission, and e) access to parking passes in an easily accessible and safe area. • Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the Commissioner, Men’s/Women’s Basketball Administrative Liaisons and the visiting team Director of Athletics or Senior Woman Administrator. All ejections resulting from unsportsmanlike conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the contest. OFFICIALS Game officials must be certified by an accredited collegiate association or governing body. No current faculty, staff or student of a member institution may officiate a contest in which his or her institution is competing in with the following exception: officials may officiate a contest if 10 years have elapsed since their enrollment at, or affiliation with, a competing institution. When one (1) official reports to the event site, the game shall be played. TOBACCO USAGE Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game. (CCAA Code 5.1.2.16) TIMING COUNTDOWN SHEETS The host team Sports Information Director or designee must distribute a timing countdown sheet to the administrator in charge, each head coach, the head referee, official scorer, public address announcer and scoreboard operator. It is strongly suggested that timing countdown sheets be placed in each team locker room as well as posted in the official’s room. 99


Appendix XX Timing prior to each CCAA doubleheader is as follows (prior to Game 1 of a doubleheader): Scoreboard Actual time Protocol 54:00 4:00 0:00 * Tip-off at 5:30 p.m.

1 Hour Prior to Tipoff 10 Minutes Prior to Tipoff 6 Minutes Before Tipoff

Warm-up Period Begins Team Captains Meet With Game Officials at Center Court Team Huddle, National Anthem, Introductions

Between Games 30:00

33 Minutes Prior to Tipoff

12:00 0:00

15 Minutes Prior to Tipoff 3 Minutes Prior to Tipoff

Warm-up Period Begins When Game One Participants have cleared the floor. The host team is responsible for ensuring this is done in an efficient manner. Team Captains Meet With Game Officials Team Huddle, National Anthem (optional), Introductions

The host team may slightly adjust the actual game time start (e.g. 5:30 to 5:35 p.m.) to accommodate radio or television networks that are broadcasting the contest live. Any such changes are to be communicated, in advance, to head coaches, institutional athletic administration, and all game personnel. Such changes should be clearly highlighted on the timing countdown sheet. TIME BETWEEN GAMES Women’s games are scheduled to start at 5:30 p.m. and men’s games are scheduled to begin at 7:30 p.m. The time between Game One and Game Two of a CCAA Doubleheader shall be 30 minutes. In the event that the women’s game runs late the time between games shall be shortened to 20 minutes. All personnel involved in the first game shall clear the floor immediately following the postgame opponent handshake and once the floor has been prepared for play, the 20-minute period shall begin. The scoreboard clock shall count down from 20:00 as soon as the floor is available for warm up. When first games conclude on time, the second game will start at 7:30 p.m. Team introductions for game two shall begin when the scoreboard clock reaches 0:00. PUBLIC ADDRESS POLICIES • The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for both the home and visiting teams at all times. • The following public address announcement shall be made prior to each game. It is suggested that the statement be read prior to the beginning of the contest. The statement should also be read as needed to maintain crowd control: “The CCAA promotes good sportsmanship by student-athletes, coaches and Spectators, and requests your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. ” AMPLIFIERS, NOISEMAKERS AND OTHER SOUND GENERATING DEVICES Per NCAA rule, artificial noisemakers, air horns or electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. Bands or any component thereof, shall not play while the game is in progress. Host institution bands may not be seated behind the visiting team bench. The host team Administrator in Charge is responsible for enforcing these provisions. Auxiliary public address systems utilized by home or visiting institution spirit groups must: • Be approved by the home event management and coordinated with the primary public address system so as not to interrupt, alter or in any other way impede the function of the primary public address system. • Must not be used with the intent of preventing a team a reasonable and fair environment in which to compete. Any violation of this provision shall immediately result in the discontinued use of the system. 100


Appendix XX

• Air horns may only be used by home team game management for substitution and other game-related purposes. • Use of whistles is the exclusive right of the game officials. • Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist or sexist remarks toward any participants or spectators at any time. Violations to this provision shall result in immediate confiscation of the device(s). SPORTS MEDICINE REQUIREMENTS The host institution athletic training staff shall provide: • Access to its athletic training room for treatments and taping two (2) hours prior to the scheduled game. • Emergency equipment ready for use. • Hospital facility maps. The traveling team shall provide: • Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team. • An athletic training kit for its own use that is to include emergency medical cards containing the following information: athlete’s name, address, emergency contact with phone number, brief medical information including medication allergies and insurance information. • The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring treatment by modalities other than heat or ice pack. • In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach). • Any institutional staff person solely supervising practices or contests must be CPR certified. SPORTS INFORMATION REQUIREMENTS The host institution sports information staff shall provide: • A member of its staff to attend the game(s). • The official scorer, public address announcer, scoreboard operator and the appropriate number (minimum 2) of statisticians. All personnel shall be qualified adults regularly assigned to these positions. The official scorer shall keep score in accordance with the 2013-15 NCAA Rules, and statisticians shall record statistics in accordance with the NCAA Basketball Statisticians’ Manual. • A minimum of two phone lines: one to be left open for courtside use (e.g. scores gathering), and one for visiting team broadcasting. • Live Internet stats are required for all CCAA home men’s and women’s basketball. Internet availability, via either Ethernet or wireless access (WiFi) is to be provided for visiting SIDs. • Complete and accurate contest statistics. Upon completion of the contest, statistics are to be distributed as soon as possible to the visiting team coaching staff and visiting team sports information office. This is to include a full box score to the visiting team coaching staff. Distribution of the final box score and the playby-play to visiting team sports information is to be done electronically (FAX and/or E-Mail). The home sports information personnel shall forward a balanced statistical box and PAK file to the visiting team’s sports information office and the CCAA office immediately following the contest(s). VIDEO POLICY (CCAA Code 5.1.12) • The home team shall provide a video to the visiting team immediately after each game. All recordings are to be made on blank digital video disc. If the home team cannot provide a copy of the original disc immediately after the contest, it is required to give the original disc to the visiting institution. The visiting institution will return the disc or a copy to the home institution within 48 hours. Blank discs are supplied by 101


Appendix XX the home team. Additionally, the host institution is responsible for uploading the women’s game file by 9:00 pm and the men’s game file by 11:00 pm on the day of the game to the CCAA server. • Institutions are required to show the scoreboard during all timeouts of basketball games. • Video files on the CCAA server will be available for a minimum three weeks after the contest. After the three-week period, the game files may be deleted by the CCAA staff. • Each participating institution may record its own event(s) contested at any CCAA facility. Violations to this protocol are to be reported by the Director of Athletics or Senior Woman Administrator to their opposing counterparts and the CCAA Commissioner within five (5) business days. All ejections are to be reported to the CCAA Commissioner in writing by host personnel immediately following the contest. CCAA Basketball Tie Breaker (Procedure For Determining Tournament Representatives & Seedings) This procedure is referenced in basketball sport code 5.3.3.4 in the 2013-14 CCAA Manual. In the event of a tie (or ties) in the regular season winning percentages among eligible teams for the CCAA Championship Tournament, the tournament participants and/or seeding will be determined in the following order of tiebreakers: 1. (If only two teams are tied) Head-to-head record in conference games only. (If more than two teams are tied) Cumulative head–to–head season record in conference games only among all tied teams. a. If a clear winner exists after this tiebreaker, they will be awarded the highest seed available. b. If a clear “loser” exists after this tiebreaker, they will be given the lowest seed available among the tied teams. i. If only two teams remain following 2a and 2b, then return to #1. ii. If there are still more than two teams tied, repeat this process again until only 2 teams remain tied or the tie cannot be broken by this criteria. In this case, move on to #2 and on down as necessary. 2.

Record vs. teams already seeded in the tournament starting with the #1 seed and moving down in descending order. The first team with a better record against a team already seeded will be awarded the highest seed available. This will continue until all teams are placed. a. NOTE: When arriving at another pair of tied teams while comparing records, use each team’s record against the collective tied teams as a group (prior to their own tie-breaking procedures), rather than the performance against the individual tied teams.

3.

Record vs. teams not participating in the tournament starting with the #7 seed and moving down in descending order. The first team with a better record against a non-participating team will be awarded the highest seed available. This will continue until all teams are placed. a. NOTE: When arriving at another pair of tied teams while comparing records, use each team’s record against the collective tied teams as a group (prior to their own tie-breaking procedures), rather than the performance against the individual tied teams.

4.

Coin Flip.

102


Appendix XXI

2013 Soccer Game Management Protocol TRAVEL SQUAD SIZE (CCAA Code 5.6.2.3) Travel squad size is limited to 22 players, and a no injury caveat applies. The home team may suit up and play an unlimited number of student-athletes. UNIFORM COLORS (CCAA Code 5.6.2.10) In all CCAA weekend contests, the visiting team shall wear its dark uniforms and the home team its light uniforms for the first game, and the visiting team shall wear its light uniforms and the home team its dark uniforms for the second game. In mid-week in-region contests, the home team shall wear the light uniforms and the visiting team shall wear its dark uniforms. RULES • All matches are to be played under the 2012 and 2013 NCAA Men’s and Women’s Soccer Rules. • Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA Championship Handbook General Regulations. • The visiting team shall have opportunity equal to the host team for pre-game practice. EQUIPMENT AND FACILITIES • Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards stated in the playing rules. • Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites to teams and spectators. The field shall be available sixty (60) minutes prior to match time for warmups. The field shall be available thirty (30) minutes prior to match time for warm-ups if the match is the second contest of a doubleheader. • The Wilson Avanti and Wilson Forte FYBRID are the approved official game balls and shall be used for all CCAA matches. • Matches postponed by lightning or extreme circumstances are to be played on the next available date unless doing so would result in a participating team having to play on consecutive days. ADMINISTRATION The host institution: • Shall provide all personnel necessary for the conduct of the game: Administrator in Charge, NATA Trainer/Physician, Sports Information representative, Official Scorer, Official Statistician (scorer and statistician may be the same individual), Public Address Announcer. • Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA Championship Handbook General Regulations. • Shall provide ice, water and cups to all competing teams team prior to or during pregame practice. • Shall provide individual, single-person use bench towels (washable or disposable) to all competing teams. • Shall provide parking to match officials. • Is responsible for providing the following to all game officials before, during and after each match: a) adequate security, b) water, c) an escort to the officials’ designated intermission area, and a clock monitor to notify the officials when 3 minutes remain before the end of the intermission. • Is responsible for having a minimum of two (2) ball retrievers present from beginning to end of each contest. • Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the 103


Appendix XXI Assistant Commissioner, Soccer Administrative Liaison and the visiting team Director of Athletics or Senior Woman Administrator. All ejections resulting from unsportsmanlike conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the contest. CCAA SPORTSMANSHIP EJECTION POLICY

CCAA Bylaw 5.1.2.17 is effective for all CCAA sports: 5.1.2.17 Ejections: Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletics Personnel). Men’s Soccer (Only) CCAA Bylaw 5.6.5.3: Men’s Soccer Team Bench Red Cards - The head coach shall serve a one-game suspension for each red card violation assessed to the team bench or any individuals in the team bench area during CCAA men’s soccer matches. Such suspensions must be served in the team’s next CCAA contest and penalties will carry over to the following season. Sport Specific Interpretations: Soccer In soccer, any individual ejected from a game or serving a game suspension(s) shall be restricted to the designated spectator areas and prohibited from any communication or contact, direct or indirect, with the team, coaches and/or bench personnel from the start of the contest to its completion, including all overtime periods. (NCAA Soccer 2012 and 2013 Rules and Interpretations – pages 63-64 – 12.12.1). Ejected Individuals Any individual ejected from a game cannot participate in the next regularly scheduled contest, including postseason games, or, if the offense occurs in the final game of the season, in the first scheduled game of the next season (NCAA Soccer 2012 and 2013 Rules and Interpretations – pages 63-64 – 12.12.1). OFFICIALS All contest officials must be certified by an accredited collegiate association or governing body. No current faculty, staff or student of a member institution may officiate a contest in which his or her institution is competing in with the following exception: officials may officiate a contest if 10 years have elapsed since their enrollment at, or affiliation with, a competing institution. When only one (1) official reports to the event site, the contest shall be played. All CCAA matches will be assigned a three-person officiating crew consisting of the Center Referee and two (2) Linespersons. MATCH TIMES • All Sunday matches will start at 11:30 a.m. and 2 p.m. Weekday matches will start at 12:30 p.m. and 3 p.m. Match starting times are 4:30 p.m. for matches at lighted facilities. • With the exception of travel partner contests, CCAA contests must be played on Fridays and Sundays. • Deviations from the conference schedule must be enacted with approval of athletic directors of all four institutions involved. The conference office must be notified immediately of all changes.

104


Appendix XXI TOBACCO USAGE Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game. (CCAA Code 5.1.2.16) TIMING COUNTDOWN SHEETS The host team sports information contact must distribute a timing countdown sheet for each match to the administrator in charge, each head coach, the head referee, official scorer, public address announcer, and scoreboard operator. Before the start of the first match, the field clock shall be set for 60 minutes (1 hour and 10 minutes prior to the scheduled start time) and count down to zero, then clear the field. For the following second match, after clearing the field, the clock shall be set for 30 minutes and count down to zero unless a shorter time is mutually agreed upon by both coaches. Clock Activity 60:00* Teams may begin warm-up 15:00 Game rosters exchanged by head coaches and given to head referee and official scorekeeper. 10:00 Captains and officials meet 0:00 Teams clear the field Team introductions 1. Officials 2. Visiting Coaches and Team 3. Home Coaches and Team National anthem Game begins 45:00 Kickoff – First Half 15:00 Halftime 45:00 Kickoff – Second Half Overtime Procedure (Per NCAA rulebook page 30) 5:00 Intermission following regulation time. 10:00 First overtime period (sudden victory). 2:00 Intermission 10:00 Second overtime period (sudden victory). 5:00 Intermission Penalty Kick Procedure * Begin clock 1 hour and 10 minutes prior to game starting time. OFFICIAL ROSTER AND STARTING LINEUP SUBMISSION Game rosters from both home and away teams and starting lineups are to be submitted to the official scorekeeper and opposing coach no later than 15 minutes prior to match time. Lack of compliance shall result in the home institution’s sports information contact notifying the head referee, who then has the autonomy to impose a decision regarding the contest. The home team is allowed to have its entire roster on the 105


Appendix XXI bench. HALFTIME INTERMISSION The intermission between halves shall be no less than 15 minutes. The countdown clock on the scoreboard shall begin when the center referee reports to the scorer’s table. PUBLIC ADDRESS POLICY • An explanation of the team introductions procedure (i.e. full teams or starters only) to be used before a match must be outlined in the pre-match timing sheet provided by the home team sports information contact. Sports information contacts are responsible for ensuring clear understanding of the introduction procedure to the visiting team head coach. • The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for both the home and visiting teams at all times. The following public address announcement shall be made a minimum of twice per match. It is suggested that the statement be read prior to the beginning of the contest and at the intermission. “The CCAA promotes good sportsmanship by student-athletes, coaches and spectators, and requests your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, studentathletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. ” AMPLIFIERS, NOISEMAKERS AND OTHER SOUND GENERATING DEVICES Artificial noisemakers, air horns or electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. Bands or any component thereof, shall not play while the game is in progress. Bands may not be seated behind the visiting team bench. The home institution administrator in charge of game management is responsible for enforcing these provisions. Auxiliary public address systems utilized by home or visiting institution spirit groups must: • Be approved by the home event management and coordinated with the primary public address system so as not to interrupt, alter or in any other way impede the function of the primary public address system. • Must not be used with the intent of preventing a team a reasonable and fair environment in which to compete. Any violation of this provision shall immediately result in the discontinued use of the system. Air horns may only be used by home team game management for substitution and other game-related purposes. Use of whistles is the exclusive right of the game officials. Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist or sexist remarks, other any other verbal abuse toward any participants or spectators at any time. Violations to this provision shall result in immediate confiscation of the device(s). SPORTS MEDICINE REQUIREMENTS The host team shall provide: • Access to its athletic training room for treatments and taping two (2) hours prior to the scheduled match. • Emergency equipment ready for use. 106


Appendix XXI • Hospital facility maps.

The traveling team shall provide: • Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team. • An athletic training kit for its own use that is to include emergency medical cards containing the following information: athlete’s name, address, emergency contact with phone number, brief medical information including medication allergies and insurance information. • The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring treatment by modalities other than heat or ice pack. In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach). Any institutional staff person solely supervising practices or contests must be CPR certified. SPORTS INFORMATION REQUIREMENTS The host institution sports information department shall provide: • A member of its staff to attend the match(es). • The official scorer, public address announcer, scoreboard operator and the appropriate number of statisticians. All personnel shall be qualified adults regularly assigned to these positions. The official scorer shall keep score in accordance with the 2012 and 2013 NCAA Rules, and statisticians shall record statistics in accordance with the 2012 and 2013 NCAA Soccer Statisticians’ Manual. • Complete and accurate contest statistics. Upon completion of the contest, statistics are to be distributed as soon as possible to the visiting team coaching staff and visiting team sports information office. This is to include a full box score to the visiting team coaching staff. Distribution of the final box score to visiting team sports information is to be done electronically (FAX and/or E-Mail) as soon as possible. Live stats are required for CCAA contests. • The host sports information department is responsible for sending final statistics (box score only) electronically to the CCAA office the day of the contest. Violations to the CCAA Soccer Game Management Protocol are to be reported by the Director of Athletics or Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner within five (5) business days. Additionally, all ejections resulting from unsportsmanlike conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the contest.

107


Appendix XXII

2014 Softball Game Management Protocol RULES • All competition is to be conducted under the 2014 & 2015 NCAA Softball Rules and Interpretations. • Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA Championship Handbook Regulations if not specified in the NCAA Softball Rules or the CCAA Manual. • The visiting team shall have opportunity equal to the host team for pregame practice (practice mounds, screens, dugouts, etc.). This includes access to the field a minimum of 90 minutes before the first game is to begin. • Visiting teams will have batting practice second. • All CCAA games shall follow the NCAA Halted Game Rule (Rule 6.17, p. 63). The Regulation Game Rule (which includes the Called Game Rule - Rules 6.11-6.20 pp. 61-66) takes precedence over the Halted Game Rule. • See CCAA Codes 5.7.5.2 and 5.7.5.3 for rules regarding rained-out or cancelled games. • Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to fighting, may result in suspension upon review by the Commissioner. TIME OF CONTEST (CCAA Code 5.7.2.1) • Friday doubleheaders played prior to the start of daylight saving shall begin at noon, except the starting time shall be 1:00 p.m. if the facility has lights. • Friday doubleheaders after the start of daylight saving time shall begin at 1:00 p.m. • Saturday doubleheaders that are the first games of the series shall begin at Noon. • Saturday in-region double headers that are the last games of the series shall begin at noon. • Saturday out-of-region doubleheaders that are the last games of the series shall begin at 11:00 a.m. • Sunday out of region doubleheaders shall begin at 11:00 a.m. • Sunday in-region doubleheaders shall begin at noon. Any changes in starting times must be mutually agreed upon by both institutions. Doubleheader contests will both be seven innings. EQUIPMENT AND FACILITIES • The visiting team shall have access to the playing field at least 90 minutes prior to game time. The home team will take its 10 minutes of infield practice first. • Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards stated in the playing rules. • For Friday contests, the home team wears light uniforms and for Saturday contests the visiting team wears light uniforms. (CCAA Code 5.7.2.6) • Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites to teams and spectators. Minimum standards include: a scorer’s table separate from dugouts for scorekeeping purposes, a visible scoreboard, enclosed dugouts and an enclosed field (outfield fence). (CCAA Code 5.7.2.1.1) • The host institution trainer shall provide ice, water and cups for both teams in their dugouts no later than one hour prior to the start of the first game. • The host institution shall provide single-use towels (disposable or washable towels to be used only once) for both teams in their dugouts for use on the bench. This does not include shower towels. • The Worth NC12L ball shall be used for all CCAA games. • Host institutions must have an infield tarp and provide a drying agent (e.g. Diamond Dry) to minimize

108


Appendix XXII the effects of rain. • If weather prevents the original CCAA site from being used, a local alternative-playing site that meets NCAA playing standards may be used. • Both teams will share responsibility for ball retrievals throughout the contest. ADMINISTRATION The host institution: • Shall provide all personnel necessary for the conduct of the game: Administrator in Charge, NATA Certified Athletic Trainer/Physician, Sports Information representative, Official Scorer, Official Statistician (scorer and statistician may be the same individual), Scoreboard Operator, Public Address Announcer. • Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA Championship Handbook General Regulations. • Is responsible for providing the following before, during and after each game: a) a private dressing/intermission area for the umpires, b) adequate security, c) water for the participating teams a minimum of one (1) hour before the first game is to begin, c) an escort to the umpires’ designated dressing/intermission area. • Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the Commissioner, Softball Administrative Liaison and the visiting team Director of Athletics or Senior Woman Administrator within five (5) business days after each incident. CCAA SPORTSMANSHIP EJECTION POLICY CCAA Bylaw 5.1.2.17 is effective for all CCAA sports: 5.1.2.17 Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletic Personnel. (Adopted: 1/20/2010, Effective: August 1, 2010). UMPIRES • Game umpires must be certified by an accredited collegiate association or governing body. • No current faculty, staff or student of a member institution may officiate a contest in which his or her institution is competing in with the following exception: umpires may officiate a contest if 10 years have elapsed since their enrollment at, or affiliation with, a competing institution. When one (1) umpire reports to the event site, the game shall be played. TOBACCO USAGE • Tobacco usage, or the appearance thereof, by athletes, coaches, umpires and event staff is strictly prohibited at all CCAA athletic events, including pre-game warm-ups, and will result in immediate ejection. If a player, coach or other team personnel is using something that has the appearance of tobacco, it must be removed immediately. The offending person is not to be ejected. The appearance of tobacco includes tins, pouches, mint leaves and any substance that mimics a tobacco product. • Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game. (CCAA Code 5.1.2.16)

109


Appendix XXII PREGAME SCHEDULE NCAA Softball Rule 5: NCAA Pregame Procedures are to be followed. Lineup cards are to be exchanged by each head coach and a copy given to the home plate umpire at the Pregame Meeting. It is suggested that a timing sheet be provided to coaches, administrators, game personnel, and umpires prior to the day of the game (if possible) to allow for proper pre-game planning and timing. TIME BETWEEN GAMES The second game should start 20 minutes after completion of the first game, unless otherwise determined by mutual consent. PUBLIC ADDRESS POLICIES • The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for both the home and visiting teams at all times. • The following public address announcement shall be made before each game begins: “The CCAA and (host team) promote good sportsmanship by student-athletes, coaches and spectators, and requests your cooperation by supporting the participants and umpires in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at umpires, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition.” AMPLIFIERS, NOISEMAKERS, AND OTHER SOUND GENERATING DEVICES Artificial noisemakers, air horns, bells or electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. Bands or any component thereof, shall not play while the game is in progress. Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist or sexist remarks, other any other verbal abuse toward any participants or spectators at any time. Violations to this provision shall result in immediate confiscation of the device(s). The host team administrator in charge is responsible for enforcing these provisions. Auxiliary public address systems utilized by home or visiting institution spirit groups must: • Be approved by the home event management and coordinated with the primary public address system so as not to interrupt, alter or in any other way impede the function of the primary public address system. • Must not be used with the intent of preventing a team a reasonable and fair environment in which to compete. Any violation of this provision shall immediately result in the discontinued use of the system. SPORTS MEDICINE REQUIREMENTS The host team shall provide: • Access to its athletic training room for limited treatments and taping two (2) hours prior to a scheduled event. • Emergency equipment ready for use. • Hospital facility maps.

The traveling team shall provide: • Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team. • An athletic training kit for its own use that is to include emergency medical cards containing the following information: athlete’s name, address, emergency contact with phone number, brief medical

110


Appendix XXII information including medication allergies and insurance information. • The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring treatment by modalities other than heat or ice pack. In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach). In the event of multiple events occurring at the host institution’s facility, the host athletic trainer will be located in the athletic training room or at one of the events. Communication must be established and maintained during the day between the head trainer and all student trainers covering events. It is recommended that all contact sports have a certified trainer on site. • Any institutional staff person solely supervising practices or contests must be CPR certified. SPORTS INFORMATION REQUIREMENTS The host institution sports information department shall: • Provide the official scorer, public address announcer and scoreboard operator. All personnel shall be qualified adults regularly assigned to these positions. The official scorer shall keep score in accordance with the 2014 and 2015 NCAA Softball Rules and Interpretations. • Provide an official, complete and balanced box score. Upon completion of the contest, statistics are to be distributed as soon as possible to the visiting team coaching staff and visiting team sports information office. This is to include a full box score and play-by-play. Distribution of the final box score and the play-by-play to visiting team sports information is to be done electronically (FAX and/or E-Mail). • Send final statistics (box score and game files) electronically to the CCAA office the day of the contest. • Livestats are required to be provided by home institutions for all CCAA contests. REPORTING VIOLATIONS Violations to the CCAA Softball Game Management Protocol are to be reported by the Director of Athletics or Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner within five (5) business days. Additionally, all ejections resulting from unsportsmanlike conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the contest.

111


Appendix XXIII

2013 Volleyball Game Management Protocol TRAVEL SQUAD SIZE (CCAA Code 5.9.2.4) A maximum of 15 visiting student-athletes may travel, dress, warm up and/or sit on the team bench for CCAA matches. The home team may suit up and play an unlimited number of student-athletes. RULES • All matches are to be played under the 2012 and 2013 NCAA Women’s Volleyball Rules and Interpretations. Institutions are responsible for adhering to the current rule changes as described in this publication. • Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA Championship Handbook General Regulations. • The visiting team shall have opportunity equal to the host team for pregame practice. EQUIPMENT • Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards stated in the current NCAA playing rules. • Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites to teams and spectators. • Uniforms for the first weekend date: visitors wear dark uniforms, home team light uniforms; second weekend date: visitors wear light uniforms and the home team wears dark uniforms. • The Molten USA IV 58L-N Blue, Silver and White Super Touch Leather Ball shall be used for all CCAA matches, with the exception of the Cancer Awareness matches in October 2013. Appropriate CCAA approved balls will be provided for these promotional matches. The Molten L2 ball may be utilized for the breast cancer awareness match upon mutual agreement between to two head coaches prior to the match. The host institution is required to supply 30 properly inflated official women’s volleyballs on the main court. ADMINISTRATION The host institution: • Shall provide all personnel necessary for the conduct of the match: Administrator in Charge, NATA Trainer/Physician, Sports Information Representative, Official Scorer, Official Statistician (scorer and statistician may be the same individual), Scoreboard Operator, Public Address Announcer. • Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA Championship Handbook General Regulations. • Shall make available the court and balls for the participating teams at 5:45 p.m. (75 minutes before the match start time). • Shall provide ice, water and cups to all competing teams team prior to or during pregame practice. • Shall provide individual, single-person use bench towels (washable or disposable) to all competing teams. • Shall provide parking for match officials. • Is responsible for providing the following to all game officials before, during and after each match: a) adequate security, b) water, c) an escort to the officials’ designated intermission area, and d) a clock monitor to notify the officials when 3 minutes remain before the end of the intermission. • Shall ensure that two (2) rows of bleachers behind both team benches remain empty when bench areas separate from the bleachers cannot be provided. • Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the Assistant Commissioner, Volleyball Administrative Liaison and the visiting team Director of Athletics or Senior Woman Administrator. All ejections resulting from unsportsmanlike conduct are to be reported to the 112


Appendix XXIII CCAA Commissioner in writing by host personnel immediately following the contest. CCAA SPORTSMANSHIP EJECTION POLICY CCAA Bylaw 5.1.2.17 is effective for all CCAA sports: 5.1.2.17 Ejections: Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletics Personnel).

Sport Specific Interpretations: Women’s Volleyball In women’s volleyball, disqualified team members must leave the playing and spectator areas for the remainder of the current match and are restricted from participation in the subsequent match. (NCAA Volleyball 2012 and 2013 Rules and Interpretations – page 25 – 6.1.2.4.1). Disqualified Players In the subsequent match, disqualified players are restricted from any participation, including the timed warmup activities (NCAA Volleyball 2012 and 2013 Rules and Interpretations – page 25 – 6.1.2.4.3). Disqualified Coaches In the subsequent match, disqualified coaches are restricted from any participation after the referees arrive at the court and take control of the match (NCAA Volleyball 2012 and 2013 Rules and Interpretations – page 25 – 6.1.2.4.4) OFFICIALS Officials’ jurisdiction over a match begins no earlier than 30 minutes prior to the scheduled match start time. Match officials must be certified by an accredited collegiate association or governing body. No current faculty, staff or student of a member institution may officiate a contest in which his or her institution is competing in with the following exception: officials may officiate a contest if 10 years have elapsed since their enrollment at, or affiliation with, a competing institution. In the event that only one (1) official reports to the event site, the match shall be played. TOBACCO USAGE 5.1.2.16: Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game. TIMING COUNTDOWN SHEETS The home team women’s volleyball sports information contact must distribute a timing countdown sheet for each match to the administrator in charge, each head coach, the head referee, official scorer, public address announcer and scoreboard operator. The pre-match protocol for all CCAA matches shall be as follows: Scoreboard Actual time Protocol 60:00 6:00 p.m. Visiting Team Warm-up 45:00 6:15 p.m. Home Team Warm-up 30:00 6:30 p.m. Coin Toss and Shared Warm-up 19:00 6:41 p.m. Visiting Team Court 15:00 6:45 p.m. Home Team Court 113


Appendix XXIII 11:00 6:00 5:00 1:00 0:00 Between Sets 3:00 10:00

6:49 6:54 6:55 6:59 7:00

p.m. p.m. p.m. p.m. p.m.

Visiting Team Court Home Team Court. Coaches submit starting lineups to head referee, official scorer. Team huddle/Announcements Match begins with national anthem and introductions.

Immediately following the conclusion of games 1, 3 and 4. Between the second and third games only. The final three minutes of this intermission are reserved for team warm-up time.

TIMEOUTS Timeouts will be 60 seconds for CCAA matches and the NCAA media timeouts format will not be utilized. SHARED HITTING (CCAA Code 5.9.2.5.1) Shared hitting is permitted between games. ALONE TIME (CCAA Code 5.9.5.7) Court alone time shall have no ball handling by the opposing team in the designated playing area unless an alternate court or separated area is available. OFFICIAL ROSTER AND STARTING LINEUP SUBMISSION Coaches must submit to the official scorer and referee their roster card with a starting lineup designated no later than 5 minutes prior to match time. PUBLIC ADDRESS POLICIES • The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for both the home and visiting teams at all times. The following public address announcement shall be made a minimum of twice per match. It is suggested that the statement be read prior to the beginning of the contest and at the intermission. “The CCAA promotes good sportsmanship by student-athletes, coaches and spectators, and requests your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition.”

AMPLIFIERS, NOISEMAKERS AND OTHER SOUND GENERATING DEVICES Artificial noisemakers, air horns or electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. Bands or any component thereof, shall not play while the game is in progress. Bands may not be seated directly behind the visiting teams’ bench. The host team administratorin-charge is responsible for enforcing these provisions.

114


Appendix XXIII Auxiliary public address systems utilized by home or visiting institution spirit groups must: • Be approved by the home event management and coordinated with the primary public address system so as not to interrupt, alter or in any other way impede the function of the primary public address system. • Must not be used with the intent of preventing a team a reasonable and fair environment in which to compete. - Any violation of this provision shall immediately result in the discontinued use of the system. - Air horns may only be used by home team game management for substitution and other gamerelated purposes. - Use of whistles is the exclusive right of the game officials. - Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist or sexist remarks, other any other verbal abuse toward any participants or spectators at any time. Violations to this provision shall result in immediate confiscation of the device(s). SPORTS MEDICINE REQUIREMENTS The host team shall provide: • Access to its athletic training room for treatments and taping two (2) hours prior to the scheduled match. • Emergency equipment ready for use. • Hospital facility maps.

The traveling team shall provide: • Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team. • An athletic training kit for its own use that is to include emergency medical cards containing the following information: athlete’s name, address, emergency contact with phone number, brief medical information including medication allergies and insurance information. • The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring treatment by modalities other than heat or ice pack. - In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach). - Any institutional staff person solely supervising practices or contests must be CPR certified. SPORTS INFORMATION REQUIREMENTS The host institution sports information department shall provide: • A member of its staff to attend the match(es). • The official scorer, public address announcer, scoreboard operator and the appropriate number (minimum 2) statisticians. All personnel shall be qualified adults regularly assigned to these positions. The official scorer shall keep score in accordance with the 2012 and 2013 NCAA Rules, and statisticians shall record statistics in accordance with the 2012 and 2013 NCAA Volleyball Statisticians’ Manual. • Complete and accurate contest statistics. Upon completion of the contest, statistics are to be distributed as soon as possible to the visiting team coaching staff and visiting team sports information office. This is to include a full box score and the official NCAA score sheets or play-by-play to the visiting team coaching staff upon request. Distribution of the final box score and the play-by-play to visiting team sports information is to be done electronically (FAX and/or E-Mail). Live stats are required for all CCAA contests. • The host sports information department is responsible for sending final statistics (box score only) electronically to the CCAA office the day of the contest.

115


Appendix XXIII DIGITAL VIDEO EXCHANGE POLICY (CCAA Codes 5.1.12, 5.9.5.2, 5.9.5.3) • The home team shall provide a video to the visiting team immediately after each match. All recordings are to be made on DVDs and sound is required. If the home team cannot provide a copy immediately after the contest, it is required to give the original DVD to the visiting institution. The visiting institution will return the DVD or a copy to the home institution within 48 hours. Blank DVDs are supplied by the home team. The video camera must be positioned at the center of the end line and at a minimum height of 12 feet. • Each participating institution may record its own event(s) contested at any CCAA facility. • At the conclusion of each CCAA contest, the home institution is responsible for uploading the game file to the CCAA server by 12 p.m. on the Monday following the game. All video contest data (i.e., game file) from the previous week’s play will be available for all teams at 1 p.m. the Monday following the games, and will be stored on the CCAA server for a period of three weeks. (Adjustments to the time availability of video may be made by the CCAA administrative staff to accommodate server storage capacity.) • In the event of a technical malfunction at an institution, it is the home institution’s responsibility to provide a hard copy DVD to each CCAA institution via overnight mail by 12 p.m. on Tuesday following the game. • Violations of this policy are to be reported by the institution’s director of athletics to the CCAA Commissioner. Upon the second violation of this policy, institutions will be assessed a $100 fine. Upon the third violation of this policy, institutions will forfeit their ability to access the server and download contests. Violations to the CCAA Volleyball Game Management Protocol are to be reported by the Director of Athletics or Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner within five (5) business days. Additionally, all ejections resulting from unsportsmanlike conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the contest.

116


2013-14 CCAA Manual