Page 1

2016-17 Manual

2016-17 CCAA Manual

1


Table of Contents

TABLE OF CONTENTS Preface...............................................................................3 Conference Staff Directory.............................................3 User’s Guide....................................................................4 CONSTITUTION AND BYLAWS Article 1—Name and Purpose......................................6 Article 2—Membership..................................................8 Article 3—Governance................................................. 11 Article 4—Eligibility.....................................................19 Article 5—Recruiting....................................................21 Article 6—Financial Aid...............................................21 Article 7—Gender Equity............................................22 Article 8—Championships..........................................22 Article 9—Amendments..............................................22 Article 10—Suspension/Waiver of the Rules...........22 ADMINISTRATIVE RULES Chapter 1—Administrative Liaison...........................24 Chapter 2—Awards......................................................24 Chapter 3—CCAA Athletics Pass...............................27 Chapter 4—Committees...............................................28 Chapter 5—Conference Championships...................29 Chapter 6—Controversies............................................31 Chapter 7—Game Management.................................31 Chapter 8—Hall of Fame.............................................33 Chapter 9—NCAA Legislative Proposals.................34 Chapter 10—Officiating...............................................35 Chapter 11—Scheduling..............................................36 Chapter 12—Scouting Reports....................................37 Chapter 13—Sports Information.................................37 Chapter 14—Sports Medicine.....................................39 Chapter 15—Sportsmanship.......................................41 Chapter 16—Use of Tobacco........................................41 Chapter 17—Video Policies.........................................42 Chapter 18—Waiver of Administrative Rules, Sports Policies.........................................................42

SPORTS POLICIES AND REGULATIONS Chapter 1—Baseball Regulations...............................44 Chapter 2—Basketball Regulations............................51 Chapter 3—Cross Country Regulations....................57 Chapter 4—Men’s Golf Regulations..........................59 Chapter 5—Soccer Regulations...................................64 Chapter 6—Softball Regulations.................................71 Chapter 7—Track and Field Regulations...................77 Chapter 8—Women’s Volleyball Regulations...........82 APPENDICES Appendix A—Committee Assignments....................90 Appendix B—Student Statement For Use In Determining Eligibility.........................................91 Appendix C—Permission to Contact Form..............92 Appendix D—Intra-Conference Transfer Release Form.........................................................................93 Appendix E—CCAA Eligibility Waiver Form..........94 Appendix F—Hardship Waiver Form.......................95 Appendix G—Medical Absence Waiver Form.........97 Appendix H—International Competition Waiver Form.........................................................................99 Appendix I—Financial Aid Report...........................101 Appendix J—Conference Letter of Intent................102 Appendix K—Faculty Athletics Representatives Guidelines.............................................................103 Appendix L—Membership Criteria.........................104 Appendix M—Medical Documentation Standards for Waivers.........................................106 Appendix N—Hazing Statement.............................. 110 Appendix O—Conference Championships/ Tournaments Dates & Sites................................. 111 Appendix P—Institutional Sports Sponsorship..... 112 Appendix Q—Student-Athlete Release Form......... 113 Appendix R—Changes to Conference Regulations Adopted in 2015-16........................ 114 INDEX.................................................................. 119

2

2016-17 CCAA Manual


Preface, Directory, Officers

PREFACE The California Collegiate Athletic Association is the nation’s most successful Division II intercollegiate athletics conference. CCAA members have won 153 NCAA Championships (102 men, 51 women), far and away the most of any Division II conference. On the men’s side, CCAA members have brought home at least 10 titles in swimming and diving (25), wrestling (16), track and field (13), tennis (11) and baseball (10). CCAA institutions also have been successful in the history of NCAA women’s athletics, having won ten cross country, ten softball, six track and field, five volleyball, and five basketball national championships as well as 15 more in four other sports. The CCAA was formed in December 1938. Charter members were California State University, Fresno; San Diego State University; San Jose State University; and the University of California, Santa Barbara. Conference competition began in the spring of 1939 with the sport of baseball. Current Conference membership consists of: Cal Poly Pomona Cal State Dominguez Hills Cal State East Bay Cal State Los Angeles Cal State Monterey Bay Cal State San Bernardino

Cal State San Marcos* Cal State Stanislaus Chico State Humboldt State San Francisco State Sonoma State UC San Diego

*—provisional member

CONFERENCE STAFF DIRECTORY California Collegiate Athletic Association • 2355 San Ramon Valley Boulevard, Suite 208 • San Ramon, CA 94583 Voice: (925) 472-8299 • Web: http://www.goccaa.org • Twitter: @goccaa Commissioner: Mike Matthews • mmatthews@goccaa.org Assistant Commissioner: Carol Rivera • crivera@goccaa.org Director of Communications: Rebecca Scharmann • rscharmann@goccaa.org Director of Championships and Marketing: John McCasey • jmccasey@goccaa.org Baseball Officiating Coordinator: Tom Hiler • TomasHiler@gmail.com Men’s Basketball Officiating Coordinator: Willis McJunkin • wamcjunkin@yahoo.com Women’s Basketball Officiating Coordinator: Kathleen McGlynn • officialbusiness@verizon.net Northern California Soccer Officiating Assigner: Terry Broderick • terry@wcisoa.org Southern California Soccer Officiating Assigner: Dan Goldmann • dangoldmann@ca.rr.com Softball Officiating Coordinator: Joanne Venditto • jvenditto22@earthlink.net Women’s Volleyball Officiating Coordinator: Kathy Rogers • ccaakrogers@aol.com

2016-17 Conference Officers Chair of Presidents and Chancellors Board: Leroy Morishita, President, Cal State East Bay President: Brian Swanson, Director of Athletics, Cal Poly Pomona Vice President: Joan McDermott, Director of Athletics, Cal State East Bay

2016-17 CCAA Manual

3


User’s Guide

USER’S GUIDE The Constitution and Bylaws describes the basic structure of the Conference. The Administrative Rules include policies that typically apply to specific activities (e.g., CCAA Hall of Fame) or on a more general basis (e.g., game management, sports medicine). The Sports Regulations contain sport-specific policies and are each organized into five sections: Playing and Practice Season Policies, Contest Policies. Championships Policies, Awards, and Meetings of Coaches. The Appendices include items such as forms, sports sponsorship by institution, and a listing of championships/tournament dates and sites. The Manual has an Index, to make finding things a bit easier. While we encourage everyone to be familiar with the entire Manual, here’s a table that describes the sections of the Manual that will be most helpful to various groups:

Constitution and Bylaws (CB)

Administrative Rules (AR)

Sports Regulations (SPR)

Appendices (APP)

President or Chancellor

All

N

Director of Athletics

All

All

All

All

Senior Woman Administrator

All

All

All

All

Faculty Athletics Representative

All

2.1, 4, 6, 9, 18

Compliance Director

All

All

C–H, K, M, N, Q All

All

Sports Information Director

2, 4.5, 13

N, O

Trainer

4.3, 14, 16

F, M, N

7, 10, 17

All

N

Coach

4.4, 5, 12, 14, 15, 16, 17

Your sport

N

Official

10, 15, 16

Your sport

4.6, 5.9, 15, 16

Your sport

Game manager

Student-Athlete

4

B, N, Q

2016-17 CCAA Manual


CONSTITUTION AND BYLAWS

Article 1 2 3 4 5 6 7 8 9 10

2016-17 CCAA Manual

Subject Page Name and Purpose............................................................6 Membership.......................................................................8 Governance...................................................................... 11 Eligibility..........................................................................19 Recruiting.........................................................................21 Financial Aid....................................................................21 Gender Equity..................................................................22 Championships................................................................22 Amendments....................................................................22 Suspension/Waiver of the Rules...................................22

5


CB 1

Name and Purpose

CB 1.3-i

ARTICLE 1—NAME AND PURPOSE 1.1

Name.

1.2

General Purpose.

1.3

Specific Purposes.

The name of this association shall be the California Collegiate Athletic Association (hereinafter called the “Conference�). The general purpose of the Conference is to foster and administer amateur sports competition among its member institutions; to solicit, receive, and maintain gifts of money and property; and to distribute money for charitable activities related to the corporation. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other provision of these bylaws, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purpose of this corporation, and the corporation shall not engage in any activity which is not permitted to be engaged in: (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue code of 1986 as amended; (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code of 1986 as amended; or (c) by a public charity described in Section 509(a)(1), (2), or (3) of the Internal Revenue Code of 1986, as amended; or (d) by any corresponding provision of any future United States internal revenue law. The specific purposes of the Conference are: a. To initiate, stimulate, and improve intercollegiate athletic programs for student-athletes and promote and develop educational leadership, sportsmanship, physical fitness, sports participation as a recreational pursuit, and athletic excellence. b. To uphold the principle of institutional control of, and responsibility for, all intercollegiate sports in conformity with the Constitution and Bylaws of the Conference. c. To encourage its members to adopt eligibility rules to comply with satisfactory standards of scholarship, sportsmanship, and amateurism. d. To formulate and publish rules of play governing intercollegiate sports when necessary to supplement those established by the National Collegiate Athletic Association (NCAA). e. To collect, disseminate, and preserve intercollegiate athletic records. f. To establish eligibility standards for, and supervise the conduct of, athletics events sponsored by the Conference. g. To cooperate with other amateur athletics organizations in promoting and conducting local and regional athletics events. h. To study, in general, all phases of competitive intercollegiate athletics and establish standards whereby the institutions of the Conference can maintain their athletics activities at a high level. i.

6

Strive for greater access to NCAA Championships for its members.

2016-17 CCAA Manual


CB 1.4 1.4

Name and Purpose

CB 1.4-i

Fundamental Policies.

The fundamental policies of the Conference are as follows. a. The competitive athletic program of all member institutions is intended to be a vital part of the participant’s total educational experience. Intercollegiate athletics shall be maintained as an integral part of the educational program and the student body. A clear line of demarcation shall be maintained between college athletics and professional sports. b. Legislation governing the conduct of intercollegiate athletics programs of member institutions shall apply to basic issues such as admissions, financial aid, eligibility, and recruiting. Member institutions shall be obligated to apply and enforce the legislation. The enforcement program of the Conference shall be applied to an institution when it fails to fulfill this obligation. c. The director of athletics shall be responsible to the president/chancellor or her/his designee for the proper functioning of the intercollegiate athletics program. d. Institutional members of the Conference and their representatives shall not discriminate against studentathletes on the basis of race, gender, creed, or ethnicity in their admission policy or the administration of the intercollegiate athletics program. e. Intercollegiate competition shall be limited to student-athletes properly admitted, in good academic standing as determined by the faculty of each member institution, and who are maintaining satisfactory progress toward a baccalaureate or equivalent degree. They shall be subject to the same published admission requirements and academic standards as are applicable to all students. f. Participation of student-athletes in Conference-sponsored events must be in conformance with the NCAA Constitution and Bylaws and the Constitution and Bylaws of the Conference. g. Individuals employed by or associated with member institutions for the administration, the conduct, or the coaching of intercollegiate athletics, and students competing in intercollegiate athletics, shall deport themselves with honesty and sportsmanship at all times; their institutions and they, as individuals, shall stand for the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. h. It is the responsibility of member institutions to self-report violations of NCAA rules to the NCAA. A copy shall be sent to the Conference office for its records, and not for external distribution. NCAA Level II secondary violations shall be self-reported to the Conference office as they occur. i. The use of the Conference logo by member institutions must be approved by the Commissioner. The logo may only be used in the fashion adopted by the Conference. The color of the CCAA letters and the logo are reflex blue and white. For publications, black may be substituted for reflex blue.

2016-17 CCAA Manual

7


CB 2

Membership

CB 2.1.2.1

ARTICLE 2—MEMBERSHIP 2.1

Membership Categories.

The Conference shall have the following membership categories: Member, Provisional Member, Affiliate Member. 2.1.1

Member.

Members of the Conference are: Cal Poly Pomona Cal State Dominguez Hills Cal State East Bay Cal State Los Angeles Cal State Monterey Bay Cal State San Bernardino 2.1.1.1

Cal State Stanislaus Chico State Humboldt State San Francisco State Sonoma State UC San Diego

Rights, Obligations, and Conditions for Members.

A member shall be an active member of the NCAA and compete in Division II of the NCAA. A member shall sponsor and participate in either five sports for men and five sports for women, or four sports for men and six sports for women. At least two of the sports shall be team sports with the following designations. a. Men’s sports: Four of the following, with one being either basketball or baseball: baseball, basketball, cross country, golf, soccer, track and field. b. Women’s sports: Four of the following, with one being either basketball or volleyball: basketball, cross country, soccer, softball, track and field, and volleyball. If a member sponsors an intercollegiate team in a sport for which the Conference conducts a championship, then that team shall compete in the Conference. 2.1.2

Provisional Member.

An institution that has applied for Conference membership and is in the NCAA Division II provisional membership period shall be a provisional member of the Conference until it is defined as an active member of Division II of the NCAA. Provisional members of the Conference are: Cal State San Marcos (6/14) 2.1.2.1

Rights, Obligations, and Conditions for Provisional Members.

During the first year as a provisional member, an institution shall not be eligible for individual awards (e.g., player of the week, All-Conference teams, all-academic team) and shall have no voting privileges at all Conference meetings. Beginning with the second year as a provisional member an institution shall be eligible for individual awards and shall have voting privileges at all Conference meetings. A provisional member shall not be eligible to win a Conference championship. 8

2016-17 CCAA Manual


CB 2.1.3 2.1.3

Membership

CB 2.2.4

Affiliate Member.

An institution that has not applied for Conference membership and sponsors at least one team in a sport for which the Conference conducts a championship shall be an affiliate member. (1/12) 2.1.3.1

Rights, Obligations, and Conditions for Affiliate Members.

An affiliate member shall be subject to all relevant portions of the Conference Constitution and Bylaws and is entitled to Conference services including the assignment of officials, sports information services, Conference office assistance, scheduling, and maintenance of records. (1/12) An affiliate member may attend and participate during Council meetings, but shall be limited to voting on topics that pertain only to the sport(s) in which the institution participates in the Conference. (1/12) 2.2

Dues. 2.2.1

Members and Provisional Members.

2.2.2

Affiliate Members.

All members and provisional members, shall pay annual nonrefundable dues sufficient to cover all costs of operating the Conference. The amount of annual dues shall be determined by the Presidents and Chancellors Board. An affiliate member that participates in men’s basketball, women’s basketball, and women’s volleyball shall pay the same amount of annual dues and be subject to the same additional assessment as a member or provisional member. (6/12) An affiliate member that participates in men’s basketball and either women’s volleyball or women’s basketball shall pay annual dues and any additional assessment equivalent to two-thirds of the amount paid by a member or provisional member. (6/12) Fees for sports other than basketball and women’s volleyball shall be determined on a sport-by-sport basis, recommended by the Council, and approved by the Board. (6/12) 2.2.3

Additional Assessment.

2.2.4

Late Fees.

All members, provisional members, and affiliate members may be subject to further assessment during a given academic year if annual dues are not sufficient to support all the legitimate activities of the Conference. The amount of such assessment shall be determined by the Commissioner in consultation with the Chair of the Presidents and Chancellors Board. Institutions that do not submit annual dues on or before September 1 for a given academic year shall be assessed a late fee of $200. The Commissioner shall accommodate the needs of an institution unable to make payments if its student incidental fee collection and distribution occurs after September 1. Additionally, Conference officiating fees are subject to a late fee of $100.

2016-17 CCAA Manual

9


CB 2.3 2.3

Membership

CB 2.5

Membership Application Process.

The following process shall be used for institutions that desire to become a member of the Conference. The Conference reserves the right to terminate or grant an exception to the process based upon an applicant institution’s conference or NCAA membership status. 2.3.1

Letter of Interest.

2.3.2

Application.

2.3.3

Site Visit.

2.3.4

Final Review.

The applicant institution shall provide a letter of interest to the Conference Commissioner. The Commissioner shall forward the letter of interest to the Presidents and Chancellors Board for review. If the Presidents and Chancellors Board approves, the applicant institution’s president or chancellor shall submit a formal application to join the Conference. Applicant institutions shall be provided a one-year lead time for completion of the application and shall review the Conference Membership Criteria (see Appendix L) prior to submitting an application. The application must be received by September 1 of the year prior to the first year of competition. The application shall include information pertaining to scholarship levels, sponsored sports, an athletics mission statement, strategic plan, admissions policy, basic philosophy, budgets, facilities descriptions, operations and staff details, and an organizational chart. The Conference shall assemble a Site Visitation Team to visit the campus of the applicant institution and make a recommendation to the Council pertaining to the institution’s application. The applicant institution shall reimburse costs incurred by the Site Visitation Team. The Presidents and Chancellors Board shall vote to approve or deny the applicant institution’s application for membership. A two-thirds majority of Board members present and voting shall be required to admit the applicant institution. The Commissioner shall notify the applicant institution of the outcome of the Board’s vote. If the applicant institution is admitted to the Conference, it shall submit a nonrefundable application fee equal to one-and-one-half times a single year’s dues. 2.4

Withdrawal.

2.5

Termination or Suspension of Membership.

The President or Chancellor of an institution that intends to withdraw from the Conference or to change its status from member to affiliate shall inform the President of the Conference in writing of this intention at least one year in advance of its desired change of status. An institution that fails to meet the conditions and obligations of Conference membership may have its membership terminated or suspended or the member institution may be otherwise disciplined upon a two-thirds vote of all members present and voting at any regular or special meeting of the Council. Notice of the intention to move such termination or suspension must be stated in writing, including the reasons for the motion, and shall be received by all members of the Council at least 20 days prior to the date of the meeting at which the motion is to be introduced.

10

2016-17 CCAA Manual


CB 3

Governance

CB 3.2.2.5

ARTICLE 3—GOVERNANCE 3.1

Authority of Board.

3.2

Presidents and Chancellors Board.

The Presidents and Chancellors Board bears the ultimate responsibility for governance of the Conference. The Council shall be the operating body for the administration of the Conference under the direction of the Board.

3.2.1

Chair.

3.2.2

Meetings.

The chair of the Board shall be elected by the Board. The chair shall serve a two-year term beginning on July 1. (3/14) The Board shall meet twice annually, in May and November following the monthly meeting of the Cal State system Board of Trustees meeting. (3/14) 3.2.2.1

Agenda.

3.2.2.2

Attendance.

3.2.2.3

Minutes.

3.2.2.4

Special Meetings.

3.2.2.5

Quorum.

The agenda for any meeting shall be solicited and prepared by the Commissioner and submitted to the Board at least five days in advance of the meeting. Attendance at Board meetings shall be limited to members of the Board and the Conference staff. Proposed guests and the nature of their business shall be submitted to the Commissioner. The Commissioner shall include the guest’s name and the nature of the business on the agenda. Any disputed invitation must be submitted to the Commissioner at least 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine if the guest shall be invited. The minutes of all meetings shall be recorded by the Conference staff, distributed to the Board and Council, and permanently retained in the Conference office. Special meetings of the Board may be called by the chair or requested jointly by representatives of any two members. A majority of the Board must be present to provide a quorum for the transaction of business at any meeting of the Board.

2016-17 CCAA Manual

11


CB 3.2.3 3.2.3

Governance

CB 3.3.1.3

Ratification of Council Recommendations.

Among the Council recommendations which require review and ratification by the Board are: a. Amendments to the Constitution and Bylaws, b. Expansion of the membership of the Conference, c. The budget of the Conference, d. Amendments to the Conference financial distribution regulations, e. Selection and employment of the Conference Commissioner, and f. The location of the Conference office. 3.2.4

Representation.

Each member of the Conference shall have one representative on the Board, designated as the President or Chancellor of the institution. 3.2.4.1

Substitute Representation.

The president or chancellor of any member institution shall have the right to designate a substitute representative for the president or chancellor. 3.3

Board Executive Committee.

The Board Executive Committee shall make decisions for the Board between Board meetings or in times of emergency. It shall render a report of its proceedings to the Board and Council. 3.3.1

Meetings.

Meetings of the Board Executive Committee may be held at the call of the chair or the Commissioner. 3.3.1.1

Agenda.

3.3.1.2

Attendance.

3.3.1.3

Minutes.

The agenda for any meeting shall be solicited and prepared by the Commissioner and submitted to the Board Executive Committee at least five days in advance of the meeting. Attendance at Board Executive Committee meetings shall be limited to members of the Committee and the Conference staff. Proposed guests and the nature of their business shall be submitted to the Commissioner. The Commissioner shall include the guest’s name and the nature of the business on the agenda. Any disputed invitation must be submitted to the Commissioner at least 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine if the guest shall be invited. The minutes of all meetings shall be recorded by the Conference staff, distributed to the Board and Council, and permanently retained in the Conference office.

12

2016-17 CCAA Manual


CB 3.3.1.4

Governance 3.3.1.4

CB 3.4.3.2.1

Quorum.

A majority of the Board Executive Committee must be present to provide a quorum for the transaction of business at any meeting of the Board Executive Committee. 3.3.2

Membership.

The Board Executive Committee shall be composed of the Chair of the Board, the President of the Council, the immediate past Chair of the Board, and two elected at-large members. The Commissioner shall serve as an ex-officio non-voting member. The chair of the Board shall serve as the chair of the Board Executive Committee. 3.4

Conference Council.

The management of the Conference shall be vested in the Council. The powers of the Council in relationship to the Presidents and Chancellors Board are set forth in CB 3.1. 3.4.1

Chair.

3.4.2

Duties.

The Conference President shall be the chair of the Council. (See CB 3.7.1.) The Council shall have the following responsibilities. a. To initiate, determine, or repeal legislation, policy, or activity pertaining to the Conference. b. To appoint committees for any designated purpose. c. To recommend to the Presidents and Chancellors Board approval of an annual budget for the ensuing fiscal year. 3.4.3

Meetings.

The Council shall hold three meetings annually, one in the fall, one at the NCAA Convention, and one in the spring. The Spring Meeting shall be held at or near the site of the host institution and shall begin on the first Wednesday in June. The Fall Meeting shall be held in the geographical area that is not the area of the host institution. 3.4.3.1

Agenda.

3.4.3.2

Attendance.

The agenda for any meeting shall be solicited and prepared by the Commissioner and submitted to the Board at least five days in advance of the meeting. Attendance at Council meetings shall be limited to members of the Council and the Conference staff. Proposed guests and the nature of their business shall be submitted to the Commissioner. The Commissioner shall include the guest’s name and the nature of the business on the agenda. Any disputed invitation must be submitted to the Commissioner at least 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine if the guest shall be invited. 3.4.3.2.1 Absences.

Notice of a Council member’s absence from a meeting shall be provided with justification in writing and given in advance to the Conference office.

2016-17 CCAA Manual

13


CB 3.4.3.3

Governance 3.4.3.3

CB 3.4.4.1

Host Institution.

The host institution for the Spring Meeting shall be designated as follows: Year 2016-17 . . . . . . 2017-18 . . . . . . 2018-19 . . . . . . 2019-20 . . . . . . 2020-21 . . . . . . 2021-22 . . . . . . 2022-23 . . . . . . 2023-24 . . . . . . 2024-25 . . . . . . 2025-26 . . . . . . 2026-27 . . . . . . 2027-28 . . . . . .

Host Institution Cal Poly Pomona Cal State East Bay Cal State Los Angeles Humboldt State Cal State Monterey Bay UC San Diego San Francisco State Chico State Cal State Dominguez Hills Cal State Stanislaus Cal State San Bernardino Sonoma State

3.4.3.4

Minutes.

3.4.3.5

Quorum.

3.4.3.6

Special Meetings.

3.4.3.7

Voting.

The minutes of all meetings shall be recorded by the Conference staff, distributed to the Board and Council, and permanently retained in the Conference office. A majority of the member institutions of the Conference must be present to provide a quorum for the transaction of business at any meeting of the Council. Special meetings of the Council may be held at the call of the President or upon request of two or more Conference member institutions. Seven days notice of the meeting shall be given to Conference members. Each member institution shall have one vote on the Council and the President or Chancellor of each member institution shall certify in writing to the Commissioner the name of the single voting representative and alternates. The voting rights for affiliate members are identified in CB 2.1.3.1. 3.4.4

Representation.

The Council shall be composed of a faculty athletics representative (FAR), a director of athletics (AD), and a senior woman administrator (SWA) representing each member institution. An associate or assistant athletics director (AAD) may replace the SWA if the director of athletics serves as the SWA. Any exception to this bylaw shall be approved by the Presidents and Chancellors Board. 3.4.4.1

Faculty Athletics Representative Requirements.

The FAR shall be appointed by the President or Chancellor of each member institution. The FAR shall be a full-time faculty member with a teaching appointment and shall have no institutional relationship to the athletics department. (See also Appendix K–Faculty Athletics Representatives Guidelines.)

14

2016-17 CCAA Manual


CB 3.5 3.5

Governance

CB 3.6.1

Council Executive Committee.

The Council Executive Committee shall make decisions for the Council between Council meetings and shall render a report of its proceedings to the Council. 3.5.1

Meetings.

Meetings of the Council Executive Committee may be held at the call of the chair or the Commissioner. 3.5.1.1

Agenda.

3.5.1.2

Attendance.

3.5.1.3

Minutes.

3.5.1.4

Quorum.

The agenda for any meeting shall be solicited and prepared by the Commissioner and submitted to the Council Executive Committee at least ten days in advance of the meeting. When appropriate, documents and correspondence shall be sent electronically to Council members. Attendance at Council Executive Committee meetings shall be limited to members of the Committee and the Conference staff. Proposed guests and the nature of their business shall be submitted to the Commissioner. The Commissioner shall include the guest’s name and the nature of the business on the agenda. Any disputed invitation must be submitted to the Commissioner at least 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine if the guest shall be invited. The minutes of all meetings shall be recorded by the Conference staff, distributed to the Board and Council, and permanently retained in the Conference office. A majority of the Council Executive Committee must be present to provide a quorum for the transaction of business at any meeting of the Council Executive Committee. 3.5.2

Membership.

The Council Executive Committee shall be composed of the President; Vice President; and the athletics director, senior woman administrator, and faculty athletics representative who most recently rotated off the Administrative Committee. The Commissioner shall serve as an ex-officio, non-voting member. The chair of the Council shall serve as the chair of the Council Executive Committee. (1/14, 1/16) 3.6

Council Standing Committees.

The standing committees of the Council shall be the Administrative Committee, the Competition Committee, and the Faculty Athletics Representatives Committee. (3/14, 8/14) 3.6.1

Administrative Committee.

The Administrative Committee shall be composed of three athletics directors, three faculty athletics representatives, and three senior women administrators/associate athletics directors. Each individual shall have one vote. The Committee shall be chaired by the faculty athletics representative of the host institution for a given academic year. (3/14, 8/14)

2016-17 CCAA Manual

15


CB 3.6.1

Governance

CB 3.6.3

Members of the Committee shall be determined on a rotating basis with no more than one representative per institution. (3/14)

Year 2016-17 MB 2017-18 SD 2018-19 SF 2019-20 CHI 2020-21 DH 2021-22 STAN 2022-23 SB 2023-24 SON 2024-25 POM 2025-26 EB 2026-27 LA 2027-28 HUM

AD SD SF SF CHI CHI DH DH STAN STAN SB SB SON SON POM POM EB EB LA LA HUM HUM MB MB SD

DH STAN SB SON POM EB LA HUM MB SD SF CHI

SWA/AAD STAN SB SB SON SON POM POM EB EB LA LA HUM HUM MB MB SD SD SF SF CHI CHI DH DH STAN

POM EB LA HUM MB SD SF CHI DH STAN SB SON

FAR EB LA HUM MB SD SF CHI DH STAN SB SON POM

LA HUM MB SD SF CHI DH STAN SB SON POM EB

The responsibilities of the Committee shall include: (3/14) a. Coordinating the implementation of the Conference’s strategic plan. (3/14) b. Overseeing the maintenance and interpretations of the Conference Manual. (3/14, 8/14) c. Providing input on the Conference budget and use of the Conference Grant. (3/14) d. Assigning individuals from Conference members to Conference committees or as sports liaisons and nominating individuals for NCAA committees and regional advisory committees. (3/14, 8/14) 3.6.2

Competition Committee.

3.6.3

Faculty Athletics Representatives Committee.

The Competition Committee shall be composed of the athletics director and senior women administrator/ associate athletics director of each institution. Each institution shall have one vote. The Committee shall be chaired by the SWA/AAD of the host institution for a given academic year. The Committee is responsible for reviewing competition-related issues in all sports including schedules, divisional alignments, and Conference Championships issues. (3/14) The Faculty Athletics Representatives Committee shall consist of the faculty athletics representative of each institution, and each member of the Committee shall have one vote. The Committee is responsible for the review of all issues in the Conference pertaining to academic integrity and shall have exclusive jurisdiction for certification of academic eligibility for athletics competition. (See also Appendix K–Faculty Athletics Representatives Guidelines.)

16

2016-17 CCAA Manual


CB 3.6.3.1

Governance 3.6.3.1

CB 3.8

Eligibility Subcommittee.

There shall be an Eligibility Subcommittee of the Faculty Athletics Representatives Committee which shall review and consider the following waivers: Conference eligibility waivers (see Appendix E), NCAA hardship waivers (see Appendix F), NCAA medical absence waivers (see Appendix G), and NCAA international competition waivers (see Appendix H). There shall be five members of the Subcommittee: the chair, immediate past chair, and immediate future chair of the Faculty Athletics Representatives Committee; one at-large member selected by and from the Faculty Athletics Representatives Committee; and the Conference Commissioner or his/her designee, who shall serve as an ex-officio nonvoting member. 3.7

Officers.

The officers of the Conference shall be a President and a Vice President. The officers shall begin their one-year term at the close of the Spring Meeting in June. The President and Vice President shall be the director of athletics of the institutions shown in the following annual rotation: Year 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28

President Cal Poly Pomona Cal State East Bay Cal State Los Angeles Humboldt State Cal State Monterey Bay UC San Diego San Francisco State Chico State Cal State Dominguez Hills Cal State Stanislaus Cal State San Bernardino Sonoma State

3.7.1

President.

3.7.2

Vice President.

Vice President Cal State East Bay Cal State Los Angeles Humboldt State Cal State Monterey Bay UC San Diego San Francisco State Chico State Cal State Dominguez Hills Cal State Stanislaus Cal State San Bernardino Sonoma State Cal Poly Pomona

The President shall chair all regular and special meetings of the Council, appoint special committees and chairs, and exercise powers and perform functions designated by the Council. The President shall also serve on the Presidents and Chancellors Board Executive Committee and chair Council Executive Committee meetings. The Vice President shall serve as chair at all meetings in the absence of the President. 3.8

Commissioner.

The Conference shall employ a Commissioner who shall serve as the chief administrative officer of the Conference under the terms and direction of the Presidents and Chancellors Board. The Commissioner shall manage the activities of the Conference as directed, including administering Conference polices for awards, budget and financial issues, championships, compliance, officiating, public relations, and statistics.

2016-17 CCAA Manual

17


CB 3.8.1

Governance

3.8.1

CB 3.9

Evaluation.

The Commissioner shall undergo review annually with a comprehensive review in five-year increments. To assist in the review process, the Commissioner shall develop an annual work plan which will be based upon the following areas of review: • • • • • •

Administration of the Conference Office Financial oversight Promotion of the Conference Leadership activities Student-athlete well-being Gender equity and diversity

The members of the Board shall review and approve the work plan. The Commissioner shall develop a self-assessment based upon the work plan and provide it to the chair of the Board at the end of each academic year. The athletics directors and the Board shall complete the attached review by ranking the performance of the Commissioner from unsatisfactory (1) to very satisfactory (5). If there is insufficient information to make a judgment, the reviewer shall be directed to leave the item blank. The chair of the Council shall compile the responses from the athletics directors and the chair of the Board shall compile the responses of the Board members. The Commissioner should achieve an average (3) to very satisfactory (5) rating on each of the items in the review when averaged across both groups. The data from this survey in conjunction with the review of the work plan evaluation will constitute the annual review. The chair of the Board shall identify areas of commendation, areas requiring improvement, and recommend compensation levels to the Board for approval. For the five-year comprehensive review, a three-member committee of the Board shall constitute the Commissioner Review Committee (CRC). Members of the Board shall complete the survey as shall the athletics directors, faculty athletics representatives, and senior women administrators. In addition, the CRC shall contact other individuals (as identified by the Commissioner) with whom the Commissioner has worked outside the Conference for their feedback. The results shall be compiled by the CRB and presented to the Board. The Board shall acknowledge any identified areas of commendation and make recommendations regarding any areas of professional development to be included in the next work plan. 3.8.2

Conference Office.

The Conference shall establish an office at such place as may be determined by the Presidents and Chancellors Board. All records of the Conference shall be kept at this office except as the Board may otherwise direct. 3.9

Parliamentary Procedure.

The current edition of The Standard Code of Parliamentary Procedure governs the Conference in all parliamentary situations that are not provided for in law or in its Constitution and Bylaws or adopted rules.

18

2016-17 CCAA Manual


CB 4

Eligibility

CB 4.3.2

ARTICLE 4—ELIGIBILITY 4.1

NCAA Rules.

4.2

Grade-Point Average.

The members of the Conference agree to administer their athletic programs in accordance with the Bylaws of the NCAA, except where the Conference has a more strict rule than the NCAA. To be eligible to compete in intercollegiate athletics a student-athlete shall have at the time of competition, a grade-point average of 2.0 (computed on a 4.0 scale) at the certifying institution. 4.2.1

Multiple Grade-Point Averages.

4.2.2

Calculation of Grade Point Average for Student-Athletes.

4.2.3

Waivers.

A student-athlete shall maintain both a cumulative 2.0 grade-point average (including part time, transfer, and advanced placement credit hours that are accepted by the certifying institution) and an institutional 2.0 grade-point average (including only coursework completed at the certifying institution). (6/14) A student-athlete shall meet the 2.0 grade-point average requirement at the certifying institution based on the method of calculation used by the institution for calculating grade-point averages for all students, and the calculation shall include only course work normally counted by the certifying institution in calculating the grade-point average for graduation. Any request for a waiver to the Conference’s grade-point average rule shall be reviewed by the Faculty Athletics Representatives Committee Eligibility Subcommittee. (See Appendix E—Eligibility Waiver Form.) In the event of a tie vote from the Eligibility Subcommittee on a waiver request, the request will be referred to the full Faculty Athletics Representatives Committee, and a majority vote shall determine the outcome. 4.3

Certification of Eligibility.

Certification of academic eligibility is under the exclusive jurisdiction of the faculty athletics representative at each member institution. A coach shall not permit an individual to participate in intercollegiate competition before the faculty athletics representative has certified the individual eligible, nor after the individual has been declared ineligible. 4.3.1

Timing of Certification.

4.3.2

Change of Eligibility Status.

Eligibility shall be certified immediately prior to the beginning of intercollegiate competition in the particular sport. If the eligibility of the student-athlete changes during the course of the quarter or semester, the faculty athletics representative shall immediately certify him/her as eligible or ineligible to compete. Full-time enrollment status of student-athletes shall be checked every week. (6/14)

2016-17 CCAA Manual

19


CB 4.4

Eligibility

4.4

Conference Student Statement.

4.5

Hardship Waivers.

4.6

Eligibility Records.

CB 4.8.1

Each student-athlete shall, prior to participation in any intercollegiate competition, complete and sign the Conference Student Statement (see Appendix B) annually, and sign a statement required by the NCAA in which the student-athlete submits information relative to his/her eligibility, financial aid, and amateur status. Failure to complete and sign these statements annually shall result in the student-athlete’s ineligibility for participation in intercollegiate athletics. The athletics director is responsible for ensuring that each student-athlete satisfies this requirement. A request for a hardship waiver shall be submitted to the Commissioner who shall forward the request and documentation to the Eligibility Subcommittee of the Faculty Athletics Representatives Committee. A hardship waiver petition that fails to meet an objective criterion that is required to approve the waiver request (e.g., the student-athlete competed in more than the maximum allowed number of competitions) may be denied by the Conference staff on behalf of the Eligibility Subcommittee. (See Appendix F–Hardship Waiver Form.) (11/15) Current copies of the following records and statements shall be kept on file in the athletics department and the office of the faculty athletics representative: a. Signed NCAA statements of student-athletes regarding eligibility, recruitment, financial aid, and amateur status; b. Signed Conference student statements for use in determining eligibility; and c. Current copies of the Eligibility and Participation Roster for each Conference sport. 4.7

Eligibility Violations.

In cases of allegations of eligibility violations, the faculty athletics representative of the institution making the allegation shall request an explanation from the faculty athletics representative of the institution against which the allegation has been made, and a response shall be provided within seven days. A written response may be requested including a complete academic and athletics history of the student-athlete, together with any other information upon which the student-athlete’s eligibility was certified. If the institution making the allegation is not satisfied with the response, its faculty athletics representative shall submit the case to the Commissioner for referral to the Eligibility Subcommittee of the Faculty Athletics Representatives Committee. 4.7.1

Competition by Ineligible Student-Athlete.

In cases when it is discovered during a playing season that a student-athlete has competed while ineligible and the ineligible competition could impact the determination of the Conference Champion or seeding for a Conference post-season event, the NCAA’s nullification process shall be applied to all contests in which the student-athlete competed while ineligible. (6/15) 4.8

Intra-Conference Transfers.

An undergraduate student-athlete who transfers directly from one Conference institution to another Conference institution shall serve one year of residence (two full-time semesters or three full-time quarters) at the certifying institution before being declared eligible for competition at the certifying institution. (12/14) 4.8.1

Waiver.

The intra-Conference transfer rule penalty of one year of residence may be waived if (1) the institution from which the student-athlete transferred has no objection to a waiver of the year of residence penalty and (2) the Eligibility Subcommittee of the Faculty Athletics Representatives Committee grants a waiver. (See Appendices C–Permission to Contact Form and D–Intra-Conference Transfer Release Form.) 20

2016-17 CCAA Manual


CB 4.8.1

Financial Aid

CB 6.2

Conference institutions that have invested heavily in a student-athlete reserve the right to ask for a year of residence penalty for the intra-Conference transfer, personal circumstances not withstanding. Nevertheless, under extraordinary circumstances, the Eligibility Subcommittee may waive the year of residency without the concurrence of the institution from which the student-athlete transferred. In the event of a tie vote from the Eligibility Subcommittee on a waiver request, the request will be referred to the full Faculty Athletics Representatives Committee, and a majority vote shall determine the outcome of the waiver request. 4.9

Medical, Academic Information Release Form.

If an eligibility waiver petition submitted on behalf of a student-athlete contains medical and/or academic information about the student-athlete, the petition shall also include a form signed by the student-athlete consenting to the release/disclosure of his/her protected health information and/or educational records. (See Appendix Q.) (12/14)

ARTICLE 5—RECRUITING 5.1

NCAA Rules.

5.2

National Letter of Intent.

5.3

Conference Letter of Intent.

The members of the Conference agree to administer their athletics programs in accordance with the Bylaws of the NCAA, except where the Conference has a more strict rule than the NCAA. The National Letter of Intent shall be honored by all member institutions. The Conference Letter of Intent (see Appendix J) shall be honored by all member institutions. Conference member institutions that are eligible to use the National Letter of Intent may offer a Conference Letter of Intent only to four-year transfers, and the Conference Letter of Intent shall be accompanied by a written offer of athletics financial aid for one academic year. For institutions that are not active NCAA Division II members and not eligible to use the National Letter of Intent, a Conference Letter of Intent may be issued to any prospective student-athlete and it shall be accompanied by a written offer of athletics financial aid for one academic year. (10/14)

ARTICLE 6—FINANCIAL AID 6.1

NCAA Rules.

6.2

Financial Aid Report.

The members of the Conference agree to administer their athletics programs in accordance with the Bylaws of the NCAA, except where the Conference has a more strict rule than the NCAA. By September 1 annually, each member institution shall electronically submit the Conference Financial Aid Report (see Appendix I) covering the allocation and disbursement of financial aid funds during the academic year just completed. The report shall detail the number of grants and total moneys expended for each sport. Each institutional report shall be signed by the athletics director and institutional financial aid director. (9/13)

2016-17 CCAA Manual

21


CB 7

Gender Equity

CB 10.1

ARTICLE 7—GENDER EQUITY 7.1

Compliance with Laws.

It is the responsibility of each member institution to comply with federal and state laws regarding gender equity. The activities of the Conference should be conducted in a manner free of gender bias.

ARTICLE 8—CHAMPIONSHIPS 8.1

Sponsorship Requirement.

The Conference shall not establish a championship in a sport unless it is sponsored by a combination of members, provisional members, or affiliate members that totals at least six.

ARTICLE 9—AMENDMENTS 9.1

Constitution and Bylaws.

Amendments may be proposed by any member of the Presidents and Chancellors Board or Council. Any proposed amendment to the Constitution and Bylaws shall be transmitted to the Commissioner for distribution to all members of the Board or Council. Proposals shall be received by the Commissioner at least twenty calendar days in advance and redistributed for receipt by members of the Board or Council at least ten calendar days in advance of the date of the meeting at which the amendment is to be submitted for vote. An absolute two-thirds majority vote of the Board shall be required to approve any amendment to the Constitution and Bylaws. 9.2

Administrative Rules and Sports Regulations.

9.3

Effective Date.

Unless otherwise stated, Administrative Rules and Sports Regulations may be amended by the Council by a majority vote. In the event of a conflict between the Constitution and Bylaws and the Administrative Rules and/ or Sports Regulations, the Constitution and Bylaws shall be controlling. Any approved amendment to the Constitution and Bylaws, Administrative Rules, and Sports Regulations shall be effective immediately unless a different effective date is specified.

ARTICLE 10—SUSPENSION/WAIVER OF THE RULES 10.1 Suspension/Waiver of the Rules.

Any provision of the Constitution and Bylaws may be suspended or waived by a unanimous vote of the Board. (12/14)

22

2016-17 CCAA Manual


ADMINISTRATIVE RULES

Chapter 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

2016-17 CCAA Manual

Subject Page Administrative Liaison.............................................. 24 Awards......................................................................... 24 CCAA Athletics Pass.................................................. 27 Committees................................................................. 28 Conference Championships...................................... 29 Controversies.............................................................. 31 Game Management.................................................... 31 Hall of Fame................................................................ 33 NCAA Legislative Proposals.................................... 34 Officiating.................................................................... 35 Scheduling................................................................... 36 Scouting Reports........................................................ 37 Sports Information..................................................... 37 Sports Medicine.......................................................... 39 Sportsmanship............................................................ 41 Use of Tobacco............................................................ 41 Video Policies.............................................................. 42 Waiver of Administrative Rules, Sports Policies... 42

23


AR 1

Administrative Liaison

AR 2.1.4

CHAPTER 1—ADMINISTRATIVE LIAISON 1.1

Administrative Liaison.

An administrative liaison is a Council member selected by the Administrative Committee to serve as a liaison between the Council and a Conference committee or coaches’ group. The liaison shall attend meetings of the committee/coaches’ group to which he or she has been assigned. In the case of assignment to a coaches’ group, the liaison also shall attend the Conference Tournament or Championship in that sport. Liaisons shall serve a three-year term. (See Appendix A—Committees and Administrative Liaisons.)

CHAPTER 2—AWARDS 2.1

Academic Awards. 2.1.1

All-Academic Award.

Undergraduate student-athletes who have competed in a Conference-sponsored sport and earned a varsity letter during the academic year shall be eligible for an All-Academic Award. Graduate students are not eligible for the All-Academic Award. (9/14) To receive the award, student-athletes shall earn a grade-point average of 3.40 or higher in a minimum of 24 semester units or 36 quarter units completed at the certifying institution during the academic year. Non-graded units may be included in the 24/36-unit total. Student-athletes who graduate at mid-year shall earn a 3.40 grade point average or higher in all units taken during the final academic year of attendance. (9/12, 1/13) Faculty Athletics Representatives shall notify the Conference office of their All-Academic Award winners by July 15 annually. Awards shall be distributed to the institutions by the time of the Council’s Fall Meeting. 2.1.2

All-Academic Teams.

2.1.3

Dr. Hal Charnofsky Memorial Award.

An All-Academic Team shall be selected following the season in each Conference sport. Eligible honorees shall be of sophomore standing athletically at the start of the playing season and may include graduate students, shall have a minimum cumulative grade-point average of 3.3, and shall have competed in the sport in that season. (9/14) The Dr. Hal Charnofsky Memorial Award shall be given annually to two student-athletes at each Conference institution who participate in a Conference sport. Recipients shall be determined by the institution. (9/14) The language on the award shall read: “The Dr. Hal Charnofsky Memorial Award recognizes CCAA student-athletes who have distinguished themselves in the classroom and in their sport.” The award distribution date shall be determined by the Conference office. If the award cannot be provided to an institution prior to its year-end banquet, a certificate template shall be provided. 2.1.4 Scholar-Athlete of the Year.

One male and one female Scholar-Athlete of the Year shall be selected by a vote of the Faculty Athletics Representatives Committee. (9/14)

24

2016-17 CCAA Manual


AR 2.1.4.1

Awards 2.1.4.1

Nomination Criteria.

2.1.4.2

Selection Process.

AR 2.2.4

Nominees for the Scholar-Athlete of the Year Awards shall have a grade-point average of 3.50 at his or her institution and shall have completed his or her final season of competition in a Conferencesponsored sport. Nominations shall include a one-page recommendation from the student-athlete’s coach, completion of an application form, and a current transcript. Institutions may submit only one male and one female nominee. Nomination materials shall be sent to the Conference office no later than ten days prior to the Spring Meeting of the Council and forwarded to the Faculty Athletics Representatives Committee no later than seven days prior to the Spring Meeting. Discussion and voting shall take place at the Committee’s spring meeting. Members of the Committee shall use a weighted voting system to vote for ten nominees and may vote for nominees from their own institution. Absentee ballots will be accepted until midnight of the day of the meeting. (6/14) 2.2

Athletics Awards. 2.2.1

All-Conference Teams.

Coaches shall select all-Conference teams when those awards are not based upon place-finish in a Conference Championship event. All-Conference teams shall be announced prior to the NCAA Regional Championship for each sport. 2.2.1.1

Awards.

2.2.1.2

Selection Process.

Each member of the all-Conference first team and second team shall receive an award from the Conference. Student-athletes who are not part of either the all-Conference first or second teams and who receive votes from two or more coaches shall be accorded honorable mention recognition. (9/14) All-Conference nominations from head coaches shall be submitted to the Conference office no later than eight days prior to the end of the regular season of that sport. Coaches shall use a weighted point system and voting shall be done by electronic ballot. Coaches may not vote for their own student-athletes for all-Conference awards. Ties shall be broken with an additional vote by the coaches. The nomination and voting process may be altered by a specific sports regulation. 2.2.2

All-Tournament Teams.

2.2.3

Athlete of the Year.

2.2.4

Championship Awards.

All-tournament teams in the sports of baseball, softball, basketball, soccer, and women’s volleyball shall be selected by the media and sports information directors present at the event using NCAA Championship parameters for that sport (e.g., selection by position, numbers of selections). (6/14, 10/14) One male and one female Conference Athlete of the Year shall be selected by a vote of the Sports Information Directors Committee. (9/14) Each member of the championship team in any sport shall receive an award(s) from the Conference. The institution of the championship team in any sport shall receive an award and banner recognizing the Conference Championship. For the sports of soccer, basketball, baseball, softball, and women’s volleyball the institution of the tournament champion shall receive a banner and the institution’s student-athletes shall receive an award. (9/14, 10/14) 2016-17 CCAA Manual

25


AR 2.2.5 2.2.5

Awards

AR 2.2.6

Individual Awards.

Coaches shall select the recipients of individual awards when those awards are not based upon placefinish in a Conference Championship event. Individual awards shall be announced prior to the NCAA Regional Championship for each sport. 2.2.5.1

Coach of the Year.

2.2.5.2

Freshman of the Year.

2.2.5.3

Most Valuable Player.

2.2.5.4

Newcomer of the Year.

2.2.5.5

Selection Process.

2.2.5.6

Other Awards.

In each Conference sport, an award shall be provided to the Coach of the Year. (9/14) In each Conference sport except track and field, an award shall be provided to the Freshman of the Year. In the sport of track and field, an award shall be provided to the Freshman of the Conference Championship. The recipient of this award shall be a true freshman, a student in his or her first year of full-time collegiate enrollment. (11/15) In each Conference sport, an award shall be provided to the Most Valuable Player. The Most Valuable Player award winner shall automatically be a member of the all-Conference first team. (1/14) In each Conference sport except track and field, an award shall be provided to the Newcomer of the Year. In the sport of track and field, an award shall be provided to the Newcomer of the Conference Championship. A student-athlete (excluding true freshmen) who is competing at a Conference institution for the first time is eligible to receive the award. In order for a transfer to be eligible for the award s/he shall have at least one season of competition remaining after winning the award. (9/14, 11/15) Nominations for individual awards from head coaches shall be submitted to the Conference office no later than eight days prior to the end of the regular season of that sport. Coaches shall use a weighted point system and voting shall be done by electronic ballot. Coaches may not vote for themselves or for their own student-athletes for individual awards. Ties shall be broken with an additional vote by the coaches. The nomination and voting process may be altered by a specific sports regulation. Individual awards may be provided for other categories on a sport-by-sport basis. 2.2.6

Player of the Week.

A Player of the Week award shall be provided during each week of the regular season in each Conference sport. In men’s and women’s track and field, both a track competitor and a field competitor shall be selected. Nominations shall be made by institutional sports information directors no later than 10:00 a.m. each Monday for all sports, except that men’s golf nominations are due at 10:00 a.m. on Wednesdays and all nominations for the final week of regular-season play shall be due the Sunday prior to the sport’s Conference Championship or Tournament event. Upon receiving all nominations, the Conference Director of Communications shall select the Players of the Week and notify institutional sports information directors of the selection by 5:00 p.m. Players of the Week shall be announced on Tuesday at 11:00 a.m., except that men’s golf winners shall be announced on Wednesday at 11:00 a.m. (6/13, 1/14, 6/14, 9/14, 6/15, 6/16)

26

2016-17 CCAA Manual


AR 2.2.7 2.2.7

CCAA Athletics Pass

AR 3.1

Robert J. Hiegert Commissioner’s Cup.

The Robert J. Hiegert Commissioner’s Cup shall be awarded to the Conference institution with the best overall performance in a given academic year based on the following formula: a. Each institution shall select two fall sports, two winter sports, two spring sports, and two additional sports from any season. b. A team’s rank shall be calculated based upon its finish in the Conference standings for team sports (women’s volleyball, soccer, basketball, baseball, softball), and by its finish in the Conference Championship event for individual sports (cross country, men’s golf, track & field). Points shall be assigned based upon the team’s rank (i.e., 1st place = 1 point, 10th place = 10 points). In team sports that conduct a postseason championship event (soccer, basketball, baseball, softball), the tournament champion shall subtract one point from its point total in the given sport. c. The institution with the lowest point total at the end of an academic year shall be the winner of the award. 2.3

CCAA Impact Award.

The CCAA Impact Award for outstanding citizenship shall be presented to one student-athlete annually. (6/15) Institutions may nominate one candidate by April 1. Nominees for the award shall meet the following criteria: (6/15) a. Academically and athletically eligible and in good academic standing according to NCAA, CCAA, and institutional regulations; (6/15) b. Used a season of competition in the year the student-athlete is being nominated; (6/15) c. Participation in community service/engagement activities as a member of his/her team; (6/15) d. Participation in community service/engagement activities outside of team activities; and (6/15) e. Participation in or demonstration of activities that exemplify leadership. (6/15) Names of nominees, their institutions, and their qualifications shall be anonymized on a ballot provided to member institutions. Each institution shall review the nominations with its campus student-athlete advisory committee to determine its votes. Each institution shall vote by May 1 using a reverse ranking system (12-1, with 12 being the highest and awarded to the top candidate and 1 being the lowest). An institution may not vote for its own nominee. (6/15)

CHAPTER 3—CCAA ATHLETICS PASS 3.1

CCAA Athletics Pass.

Conference members shall be issued CCAA Athletics Passes. The pass shall admit the bearer and a guest to all regularly scheduled Conference events, including Conference Championships. The Commissioner shall distribute the appropriate number of passes to each institution by September 1 annually.

2016-17 CCAA Manual

27


AR 4

Committees

AR 4.6.2

CHAPTER 4—COMMITTEES 4.1

Compliance Coordinators Committee.

4.2

Hall of Fame Committee.

4.3

Head Athletic Trainers Committee.

4.4

Head Coaches Groups.

4.5

Sports Information Directors Committee.

4.6

Student-Athlete Advisory Committee.

The Compliance Coordinators Committee shall be composed of the compliance coordinator at each Conference institution. The chair of the Committee shall be the compliance coordinator of the host institution. The responsibilities of the Committee include proposing policy and procedures for Conference and NCAA compliance requirements. The Committee shall meet annually at the Conference Compliance Seminar and by conference call in February and May and report to the Council. When possible, the compliance coordinators also shall meet at the NCAA Regional Rules Seminar held in the spring. (1/16) See AR 8.4.1.

The Head Athletic Trainers Committee shall be composed of the head athletic trainer of each Conference institution. The chair of the Committee shall be the head athletic trainer from the host institution. The Committee shall meet annually and report to the Council. Head coaches groups shall be composed of the head coaches of each Conference institution for each sport sponsored by the Conference. The chair of each coaches group shall be the head coach of the respective sport of the host institution. Head coaches groups shall meet annually, either in-person or via conference call, and report to the Competition Committee. The Sports Information Directors Committee shall be composed of the sports information director of each Conference institution and shall report to the Council. The Committee shall be responsible for policies pertaining to media relations, publicity, and promotions and for selecting the Conference Athletes of the Year. The chair of the Committee shall be the sports information director of the host institution. An annual meeting of the sports information directors shall be held preceding the Spring Meeting of the Council. The attendance of each institution’s sports information director is mandatory. (6/13)

4.6.1

Charge and Duties.

4.6.2

Meetings.

The charge of the CCAA Student-Athlete Advisory Committee is to enhance the total student-athlete experience by promoting opportunity, protecting student-athlete well-being, maintaining athletics integrity, acting as a liaison between student-athletes and the administration of the Conference, and fostering a positive image of student-athletes. The Committee shall review NCAA legislative proposals, assist with community service activities, and facilitate communication with campus Student-Athlete Advisory Committees and the NCAA Student-Athlete Advisory Committee. The SAAC shall report to the Council. One meeting of the Committee shall occur in the fall and one meeting of the Committee shall occur in the spring. The date and location of the meetings shall be determined by the Commissioner and the Council liaison to the Committee.

28

2016-17 CCAA Manual


AR 4.6.3 4.6.3

Conference Championships

AR 5.4

Membership.

The SAAC president or designee and SAAC advisor of each institution shall be required to attend the fall meeting. The current president and the incoming president-elect of each member institution’s SAAC are recommended to attend the spring meeting. In any instance where the current president and/or president elect are unable to attend the spring meeting, then it is recommended that a designee who is a SAAC officer or an active SAAC member attend the spring meeting. (6/16) 4.6.3.1

Chair and Vice-Chair.

4.6.3.2

Term.

The chair of the Committee shall be the student-athlete from the institution of the Council President. The vice-chair of the Committee shall be the student-athlete from the institution of the Council Vice-President. Members of the Committee shall serve a one-year term and may serve more than one term. 4.6.4

Voting.

Each institution shall have one vote.

CHAPTER 5—CONFERENCE CHAMPIONSHIPS 5.1

Regular-Season Play.

5.2

Conference Tournament.

5.3

NCAA Championship Automatic Qualifier.

5.4

Institutional Eligibility for Conference Championships.

The Conference Champion in men’s and women’s basketball, men’s and women’s soccer, softball, and women’s volleyball shall be the team with the best won-lost record in Conference regular-season play unless otherwise described in the sport’s regulations. (6/14, 9/14) The Conference Champion in baseball, men’s and women’s cross country, men’s golf, and men’s and women’s track and field shall be the winner of the Conference Tournament or Meet. (6/14, 9/14) In the sports of baseball, men’s and women’s basketball, men’s golf, women’s soccer, softball, and women’s volleyball, the Conference’s automatic qualifier for the NCAA Championship shall be the Tournament champion. In all other sports, the Conference champion shall be the Conference’s automatic qualifier. (10/14) In team sports, an institution prohibited from competing in the NCAA Championship by the NCAA or the Conference shall not be eligible for the Conference Championship in the cited sport(s), but its games against Conference opponents shall count in the Conference standings. The institution’s team also may not compete in a post-season Conference event. If such an ineligible member qualifies for a Conference post-season event on the basis of its place finish, it shall vacate its spot in the field and be replaced by the team that is highest in the standings and did not qualify for the event based on place finish (e.g., the 7th-place team would move into the sixth-place slot in a six-team field), with qualifying teams moving up if necessary to close any gap created by the ineligible member being removed from the field. (6/15, 11/15) In individual sports, an institution prohibited from competing in the NCAA Championship by the NCAA or the Conference shall not be eligible for the Conference Championship in the cited sport(s). (6/15, 11/15)

2016-17 CCAA Manual

29


AR 5.4

Conference Championships

AR 5.8

In cross country, an institution prohibited from competing in the NCAA Championship by the NCAA or the Conference may participate in the Conference Championships. The institution’s competitors shall not score or displace, but are eligible for awards based on place finish. (11/15)

In men’s golf, an institution prohibited from competing in the NCAA Championship by the NCAA or the Conference may participate in the Conference Championships. The institution’s competitors may compete in stroke play and are eligible for awards, but the team may not advance to medal/match play. If such an ineligible member qualifies for medal/match play, it shall vacate its spot in the field and be replaced by the team that is highest in the stroke play results and did not qualify for medal/match play based on place finish (e.g.,the fifth-place team would advance to medal match play as the #4 seed in a four-team field), with qualifying teams moving up if necessary to close any gap created by the ineligible member being removed from the field. (11/15) In track and field, an institution prohibited from competing in the NCAA Championship by the NCAA or the Conference may participate in the Conference Championships. For events that only have finals, the institution’s competitors may compete but not score and are eligible for awards. For events that have trials and finals, the institution’s competitors may compete in the trials but shall not advance to the finals. (11/15) 5.5

Championships Held at Campus Sites.

5.6

Revenue Sharing.

For Conference championships held at campus sites, the Conference staff and host institution shall be responsible for administering the championship. The host institution should be prepared to assume some economic responsibility for the operation of the championship. Participants shall pay their own expenses. All revenue from Conference championships in team sports (soccer, basketball, softball, baseball) will be held in a championships reserve account. The following priorities will be followed in establishing the reserve account: a. Revenue from championships should support all the sport championships. b. A formula shall be created that refunds to the participating teams based on the duration of their involvement at the championships, the distance teams must travel to the championships, and the squad sizes of each sport. c. Funds shall not be distributed until the end of the fiscal year when all expenses are realized. d. A method shall be developed for host institutions to recoup some of their costs. e. Seed money for the ensuing year’s championship shall be identified. 5.7

Championship Sites.

5.8

Championship Lodging.

Pre-determined sites shall be selected by the Council for all Conference Championships. Hosting bids shall be solicited by the Conference office to allow site selection decisions to be made at least four months prior to each championship. The Conference office shall be given the responsibility of selecting the team hotel for Conference championships. If the Conference or an institutional host reserves rooms for competing teams at a Conference championship, participating institutions are required to use them. (9/13)

30

2016-17 CCAA Manual


AR 5.8

Game Management

AR 7.1

An institution that does not use the rooms reserved by the Conference or host shall (1) secure a written release from the hotel for the rooms, relieving the Conference or host from the financial obligation for the rooms or (2) pay a penalty of two nights lodging for its entire room block. The Conference may waive this requirement on a case-by-case basis for an institution that is local to the championship site. (9/13) 5.9

Code of Conduct Form.

Each institution is responsible for having its participants complete the NCAA Code of Conduct form. Completed forms shall be submitted by the pre-Championship/Tournament meeting. (6/14) 5.10 Credentials.

For team sports championships, the travel party of the competing teams shall receive a souvenir credential. (11/15) 5.11 Travel Party and Squad Limit.

Each institution may determine the size of its travel party for a Conference Championship/Tournament. Each institution shall be responsible for notifying the Conference and/or the host institution of the size of its travel party. A limit on the number of student-athletes who may compete during the Championship/Tournament shall be determined on a sport-by-sport basis, with no substitutions allowed. (11/15) 5.12 Photography.

The host institution shall provide a photographer for non-neutral site Conference Championships. The Conference staff shall be responsible for securing a photographer for neutral site Conference championships. (6/13)

CHAPTER 6—CONTROVERSIES 6.1

Controversies.

Any dispute related to failure to conform to pre- or post-game regulations, breach of ethics, unsportsmanlike conduct, etc., by any student-athlete, coach, or any other official institutional representative shall be reported by the director of athletics or his/her designee to the Conference office within 72 hours of the alleged event. Every effort should be made to resolve the conflict informally prior to reporting the event to the Commissioner. Within ten days of receiving such notification, the Commissioner shall advise each member of the Council in writing of the nature of the dispute. The Commissioner shall take appropriate and timely action on all such disputes in accordance with the duties prescribed in the Conference rules governing game conduct. The Commissioner shall notify in writing each member of the Council of the decision within ten days of the action. For alleged eligibility violations, the Commissioner shall perform the duties specified in CB 4.7. The Council should attempt to validate or reject the alleged violation and decide if any disciplinary action is indicated. If disciplinary action is called for, every effort should be made to assess a penalty that is commensurate with the violation.

CHAPTER 7—GAME MANAGEMENT 7.1

Game Management.

Compliance with the following regulations is mandatory for all contests in a Conference-sponsored sport that are hosted by a Conference institution. Sport-specific policies are included in each sports regulation. Violations of these policies shall be reported by the director of athletics or senior woman administrator/associate athletics director to his or her counterpart and to the Conference office within five business days.

2016-17 CCAA Manual

31


AR 7.1.1

Game Management

7.1.1

Artificial Noisemakers.

7.1.2

Bands.

7.1.3

Complimentary Admissions.

7.1.4

Equipment.

7.1.5

Facilities.

7.1.6

Medical Services.

7.1.7

National Anthem.

7.1.8

Practice and Warm-Up.

7.1.9

Pre-Contest Activities.

AR 7.1.10.1

Artificial noisemakers, air horns, vuvuzelas, caxirolas, or electronic amplifiers shall be prohibited (even if permitted under the playing rules), and such instruments shall be removed from the playing and spectator areas. Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist or sexist remarks, or any other verbal abuse toward any participants or spectators at any time. Violations of this provision shall result in immediate confiscation of the device(s). The host institution game management staff is responsible for enforcing these provisions. (9/13) Bands or any component thereof shall not play while the contest is in progress. Host institution bands may not be seated or positioned behind the visiting team bench, regardless of the band’s distance to the bench. No complimentary admissions shall be provided to visiting teams for all Conference contests. (6/14) Equipment provided for team warm-ups shall meet minimum NCAA standards and shall be available on an equal basis for all competing teams. Facilities shall meet minimum NCAA standards. Restrooms shall be accessible at all sites to teams and spectators. See AR 14—Sports Medicine Regulations. The National Anthem is to be played before all contests, except that the Anthem is not required to be played prior to the second game of doubleheaders. Visiting teams shall have an equal opportunity for pre-game practice and warm-up. For sports which have a specified pre-game countdown, any changes to the countdown that are permissible under the playing rules shall require prior approval from the athletics administrators of the competing institutions. 7.1.10 Public Address Policies.

The exact same information (e.g. roster information, scoring sequence credits) shall be provided for both the home and visiting teams at all times. 7.1.10.1 Auxiliary Public Address Systems.

Auxiliary public address systems utilized by home or visiting institution spirit groups shall be approved by the home event management and coordinated with the primary public address system so as not to interrupt, alter, or in any other way impede the function of the primary public address system. Auxiliary public address systems shall not be used with the intent of preventing a team a reasonable and fair environment in which to compete. Any violation of this provision shall immediately result in the discontinued use of the system. 32

2016-17 CCAA Manual


AR 7.1.11

Hall of Fame

AR 8.3-a

7.1.11 Security.

The host institution shall provide adequate security and enforce all crowd-control standards per NCAA Championship guidelines, including the ban on artificial noisemakers. Team personnel shall have unimpeded access between the field/court and their respective meeting/locker rooms. Facilities with only one common entry and exit to the field/court, the host institution shall assist and/or escort the teams, as necessary. 7.1.12 Sportsmanship Statement.

The following Conference Sportsmanship Statement shall be read prior to all events when a public address system is used. The Statement may be repeated as necessary to help maintain crowd control. The CCAA promotes good sportsmanship by student-athletes, coaches and spectators, and requests your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches, or team representatives will not be tolerated and are grounds for removal from the site of competition. 7.1.13 Squad Size.

If a team has a limit on its squad size and the institution exceeds that number, the home team’s game management staff shall be notified of the alleged violation of the rule, verify the squad size of the team, notify the offending team’s administration of any violation of the rule, and enforce the limit. (6/16) 7.1.14 Staff.

The host institution shall provide all the personnel (e.g., official scorer, public address announcer) necessary for the conduct of the contest. 7.1.15 Statistics.

The host institution is responsible for all statistical data. Statisticians shall use the NCAA Statisticians Manuals as appropriate. 7.1.16 Visiting Spirit Squad.

Bands, cheer squads, mascots, and dance teams of visiting institutions shall provide host institutions with one week advance notice of their attendance. (6/14)

CHAPTER 8—HALL OF FAME 8.1

Purpose.

8.2

Recognition Event.

8.3

Nomination Criteria.

The CCAA Hall of Fame shall recognize outstanding former student-athletes, coaches, administrators, and other individuals who have brought pride, distinction, and excellence through their exceptional contributions to the Conference. (1/14) A Hall of Fame Event shall be conducted every year at the spring Conference Meetings. (1/14, 6/14) Nominees shall be: (1/14)

a. Former student-athletes who competed in the Conference at least two seasons. Former student-athletes may not be nominated until five years have passed from their scheduled graduation year. (1/14, 6/15)

2016-17 CCAA Manual

33


AR 8.3-b

Hall of Fame

AR 9.1

b. Former coaches who worked in the Conference for a minimum of five seasons at an institution that at the time of his/her employment was a member institution in good standing. (1/14) c. Administrators for a minimum of five years at an institution that at the time of his/her employment was a member institution in good standing. (1/14) d. Other individuals who shall be nominated in a “Special Category”. (1/14) 8.3.1

AIAW Exception.

Student-athletes, coaches, and administrators who competed or worked in athletics while the institution was a member of the Association of the Intercollegiate Athletics for Women (AIAW) shall be eligible got nomination under the following criteria: (6/16) a. The individual competed or worked at a school that was a CCAA member in good standing at the time of service. (6/16) b. Student-athletes and coaches must have participated in an NCAA/CCAA recognized sport. (6/16) c. Candidates are subject to the other rules and conditions regarding eligibility for CCAA Hall of Fame membership. (6/16) 8.4

Selection Process. 8.4.1

Hall of Fame Committee.

8.4.2

Nominations.

8.4.3

Voting Requirement.

The Hall of Fame Committee shall consist of two Council members, one sports information director, and two or three individuals with knowledge of the history of the Conference. The Committee shall be charged with managing the nomination process and electing members of the Hall of Fame. (1/14, 6/14) Nominations for the Hall of Fame may be submitted from member institutions’ current athletics administrators and coaches, members of the Hall of Fame, and members of the Hall of Fame Committee. Candidates may remain on the ballot for three years before being removed, with the option to be re-nominated by an institution or committee member at a later date. (1/14, 6/15, 6/16) Any nominee who receives a majority of votes from the Hall of Fame Committee shall be elected as a member of the Hall of Fame. A minimum of five nominees shall be elected each year. A minimum of one elected nominee shall be a woman. The Committee has the authority to elect up to seven nominees or to select up to two alternates for a given class. (1/14, 6/15)

CHAPTER 9—NCAA LEGISLATIVE PROPOSALS 9.1

Determination of Conference Vote.

The Conference’s vote on NCAA legislative proposals shall be determined by a majority vote of the Council. (12/14)

34

2016-17 CCAA Manual


AR 9.2 9.2

Officiating

AR 10.6.1-e

Sponsorship of Legislation.

A majority vote of the Council shall be required to recommend sponsorship of NCAA legislation to the Board. A majority vote of the Board shall be required to sponsor NCAA legislation. (12/14)

CHAPTER 10—OFFICIATING 10.1 Access to Dressing Room.

Student-athletes, coaches, spectators, and administrators shall be barred from the officials’ dressing room. The Conference Observer, Coordinator of Officiating and the Commissioner shall be allowed in the officials’ dressing room. 10.2 Assignments.

The Conference shall assign officials to all contests hosted by Conference institutions in the following sports: baseball, basketball, soccer, softball, and women’s volleyball. 10.3 Comments About Officials.

Any comments or criticism regarding game officials shall be communicated through an institution’s athletics director to the Coordinator of Officiating. 10.4 Fees and Expenses.

The Conference office shall set fees and expenses for officials in all sports for which it makes assignments. Conference institutions shall be assessed for their share of officiating fees and expenses for those assignments. If an official reports for a scheduled assignment and no contest takes place, the official shall be paid 50 percent of the fee normally received and a mileage reimbursement. 10.5 Game Management Issues.

The conduct of all participants before, during, and after an event is a reflection on that individual, the institution or profession represented, and the Conference. If an official has problems with procedures or personnel at an institution, an attempt should be made to rectify the problem in a professional and courteous manner. If this attempt fails, appropriate action should be initiated with the Coordinator of Officiating and reported to the Conference office. 10.6 Host Institution Responsibilities. 10.6.1 Advance Information.

Officials shall be notified in advance regarding: a. Contact information for the game manager, b. Information about the site of the game, c. A parking location, d. Information about escorts on and off the court/field, and e. Access to a dressing room.

2016-17 CCAA Manual

35


AR 10.6.2

Officiating

AR 11.11.1

10.6.2 Amenities.

Host institutions shall provide game officials with adequate security, water, a private dressing room or area, and a parking pass for an easily accessible and safe area. 10.6.3 Basketball Mini-Camp.

Head basketball coaches are required to arrange a mini-camp for officiating rules instructions with the Coordinator of Officiating. The camp shall be held prior to the first Conference contest. 10.7 Number of Officials Required.

When one official reports to the game site, the game shall be played. 10.8 Post-Contest Meeting.

Officials shall evaluate their performance after each contest, discuss situations that arose during the contest, and may be evaluated by an observer. 10.9 Qualifications.

All officials shall be certified by an accredited collegiate association or governing body. 10.10 Restrictions.

No current faculty, staff, or student of a Conference institution may officiate a Conference contest. An official may officiate a Conference contest of an institution he or she attended if ten years have elapsed since completion of enrollment at the institution. An official may not work another contest on the same day he or she is to officiate a Conference contest(s). 10.11 Video.

Basketball officials may access video of contests through the Conference’s video server and shall not be provided with a copy of game video in any other fashion. (9/13)

CHAPTER 11—SCHEDULING 11.1 General Parameters.

When creating schedules the number of consecutive home and away weekends should be minimized and teams should not play outside of their region for two consecutive weeks. Changes in scheduling formats may be suggested by coaches’ groups. 11.1.1 Final Examination Conflicts.

Contests for an institution’s team shall not be scheduled to conflict with its final examination schedule. When changing the dates of contests to avoid conflicts with final examination schedules, the impact of the change should be the same for the affected institution and its travel partner. The change in dates shall be initiated by the director of athletics of the affected institution and submitted to the Conference office as soon as possible.

36

2016-17 CCAA Manual


AR 11.2

Sports Information

AR 13.1

11.2 Timeline and Approval Process.

The Conference office shall produce master athletics schedules for all team sports for review by the Council at the Fall, Winter, or Spring Meeting one year in advance. A one-year lead time is necessary for schedules to be approved in two-year rotations. The scheduling format for each sport shall be developed and approved by the Council no later than the Spring Meeting. Schedules for each sport shall be produced and distributed by the Conference office following Council approval. 11.3 Changes to Approved Schedules.

Changes to an approved schedule may be made by the mutual agreement of the directors of athletics of the involved institutions. Such changes shall be submitted to the Conference office by the following deadlines: a. Fall and Winter Sports (Soccer, Volleyball and Basketball)—Conference schedule changes: May 29; all schedule changes: June 30. b. Spring Sports (Baseball and Softball)—Conference schedule changes: August 28; all schedule changes: September 30. 11.4 Rescheduled Contests.

The Commissioner shall determine the site, date, and time for postponed Conference contests when institutional representatives cannot reach mutual agreement. 11.5 Completion of Conference Schedule.

An institution that does not complete the regular-season Conference schedule may be declared ineligible for the Conference Championship event in that sport and/or subject to a fine.

CHAPTER 12—SCOUTING REPORTS 12.1 Scouting Reports.

Scouting reports for Conference institutions shall not be shared with other institutions inside or outside the Conference. It is not permissible to provide a non-Conference institution with video or any information concerning any Conference institution’s teams. Violations of this policy should be communicated between the athletics directors of the involved institutions and a letter describing the violation should be forwarded from the reporting director of athletics to the Conference office. The first violation of these policies shall result in a letter of reprimand from the Conference to the violating institution. If a second violation occurs in same season, the violating institution shall be fined $500.

CHAPTER 13—SPORTS INFORMATION 13.1 Attendance at Contests.

Except in cases of personal/family illness or unavoidable circumstances, a member of the host institution’s sports information staff shall be in attendance at all home contests for which final statistics must be distributed following the contest. (6/14)

2016-17 CCAA Manual

37


AR 13.2

Sports Information

AR 13.4.3

13.2 Media Services.

All Conference institutions shall install a phone line and provide internet access for visiting radio in addition to the open courtside phone at all basketball games. 13.3 Roster Formats.

Rosters shared with other institutions shall be provided in the following formats. Baseball NO. NAME POS B/T HT WT YR HOMETOWN/LAST SCHOOL 1 George Washington P S/R 6-3 225 SR Mt. Vernon, Va./Mt. Vernon HS Basketball NO. NAME POS HT WT YR HOMETOWN/LAST SCHOOL 30 Richard Nixon G-F 5-10 160 SO Whittier, Calif./Whittier College [Note: Do not include weight listing for women’s basketball] Soccer NO. NAME POS HT WT YR HOMETOWN/LAST SCHOOL 3 Thomas Jefferson D 5-11 170 SO Monticello, Va./Monticello JC [Note: Do not include weight listing for women’s soccer] Softball NO. NAME POS 11 Martha Washington P

B/T HT S/R 5-8

YR JR

Volleyball NO. NAME 15 Michelle Obama

HT YR 5-11 SO

HOMETOWN/LAST SCHOOL Chicago, Ill./Roosevelt HS

POS OH

HOMETOWN/LAST SCHOOL Mt. Vernon, Va./Mt. Vernon HS

Short Numerical 1 George Washington, P 2 John Adams, IF 3 Thomas Jefferson, OF Pronunciation Guide Jackson Browne (BROWN) Michelle Obama (Oh-BOMB-uh) Milliard Smythe (MILL-erd Sm-EYE-th) 13.4 Statistics. 13.4.1 CAP Files.

For the sports of baseball and softball, sports information directors are required to exchange CAP files on the Monday prior to each series. 13.4.2 Changes.

Institutions shall have a one-week deadline to make changes to game statistics. (6/13) 13.4.3 Live Stats.

Live stats are required for all Conference contests in the sports of baseball, men’s and women’s basketball, softball, men’s and women’s soccer, and volleyball. (6/15) 38

2016-17 CCAA Manual


AR 13.4.4

Sports Medicine

AR 14.2

13.4.4 Results to Conference Office.

The host institution’s sports information office shall forward a balanced statistical box and PAK file to the visiting team’s sports information office and the Conference office immediately following the contest(s). 13.4.5 Stat Crew File Names.

Stat Crew game files that are exported and shared with member institutions and the Conference office shall have file names constructed with three or four characters for institutional identifier, a two-character sport identifier, and a two-character game number (e.g., 01, 10) using the following identifiers: (6/14, 6/15) Institution Identifier Cal Poly Pomona.............................. CPP Cal State Dominguez Hills...........CSDH Cal State East Bay........................... CSEB Cal State Los Angeles.....................CSLA Cal State Monterey Bay................CSMB Cal State San Bernardino............... CSSB Cal State San Marcos..................... CSSM Cal State Stanislaus........................CSUS Chico State...................................... CSUC Humboldt State................................ HSU San Francisco State......................... SFSU Sonoma State......................................SSU UC San Diego.................................UCSD Sport Identifier Baseball...................................BB Men’s Basketball.................. MB Women’s Basketball............ WB Men’s Soccer.........................MS Women’s Soccer................... WS Softball.................................... SB Volleyball............................... VB 13.4.6 Software.

Versions of MRR Systems StatCrew and The Automated Scorebook software that are capable of exporting files are required to report baseball, basketball, volleyball, soccer, and softball statistics to opponents and the Conference office.

CHAPTER 14—SPORTS MEDICINE 14.1 Conference Championships Athletic Trainer.

For Conference Championships except in the sports of cross country, track and field, and golf, institutions shall include a certified athletic trainer in the travel party. (6/12) 14.2 CPR, AED, First Aid Certifications.

Any Conference institution staff member (including part-time, volunteer, and strength and conditioning coaches) who is solely supervising practices, contests, weight training, and/or conditioning activities shall maintain certification in first aid, cardiopulmonary resuscitation (CPR), and automatic external defibrillator (AED) use. (6/14)

2016-17 CCAA Manual

39


AR 14.3

Sports Medicine

AR 14.5-b

14.3 Concussion Awareness Education Training.

All Conference institution coaches (including part-time, volunteer, and strength and conditioning coaches) shall be required to undergo annual concussion awareness education training. (6/14) 14.4 Host Institution Responsibilities.

For all Conference contests, the host institution shall provide: a. A NATA-BOC certified athletic trainer or physician on site or in the athletic training facility at all Conference contests. The host institution’s certified athletic trainer shall be available for limited treatments and taping prior to the event. In the event of multiple events occurring at the host institution’s facilities, the host certified athletic trainer shall be located in the athletic training facility or at an event that is taking place at the institution. Communication shall be established between the certified athletic trainer and the various events. It is recommended that all contact sports have a certified athletic trainer in attendance. b. Access to its athletic training facility for treatments and taping two hours prior to a scheduled event. c. Emergency equipment. d. Ice, water, and cups and/or bottles, which shall be in place for competing teams one hour prior to the start of a contest. Individual-use bench towels shall be provided for all visiting teams in indoor sports. (6/15) e. The location of hospital facilities including maps. 14.5 Visiting Institution Responsibilities.

For all Conference contests, the visiting institution shall provide timely notification to the host institution’s certified athletic trainer if an athletic trainer is unable to accompany the traveling team. If a visiting team travels without an athletic trainer, the visiting institution shall provide: a. An athletic training kit for its own use that is to include emergency medical cards for each studentathlete containing the following information: name, address, emergency contact with phone number, brief medical information including medication allergies, and insurance information. b. Notification before the event for any student-athlete requiring treatment by modalities other than heat or an ice pack. In the event of a severe or catastrophic injury to a student-athlete from the traveling institution’s team, the host certified athletic trainer shall facilitate care and communicate with the traveling institution’s representative (e.g., head coach).

40

2016-17 CCAA Manual


AR 15

Use of Tobacco

AR 16.1

CHAPTER 15—SPORTSMANSHIP 15.1 Regular-Season Contests.

In the case of poor sportsmanship or misconduct during a regular-season Conference athletics event, the Commissioner may independently issue letters of reprimand and in consultation with the Council Executive Committee take further disciplinary action. 15.2. Conference Championship.

At a Conference Championship event, a breach of sportsmanship shall be interpreted in a manner similar to misconduct as defined in the Championships Handbook. The Commissioner shall have the authority to impose penalties ranging from letters of reprimand to suspension from athletics participation. 15.3 Ejections.

If the NCAA playing rules in a given sport do not require a one-game suspension for ejection of a coach, student-athlete, or other athletics personnel, then a one-game suspension shall be imposed, except in the cases of (1) an administrative ejection, or (2) an ejection during a scrimmage. In these two cases no suspension shall be imposed. (6/14, 11/15) All ejections shall be reported by the Coordinator of Officiating to the respective athletics directors and the Conference office or by the host institution to the Conference office immediately following the contest. An ejection of any student-athlete or member of a coaching staff resulting from unsportsmanlike conduct and/ or inappropriate language shall be reviewed by the Commissioner and Coordinator of Officiating, who shall inform the affected institutions’ athletics directors of the incident. The Commissioner may take disciplinary action, including imposing a suspension, at his or her discretion. 15.4 Fighting.

If a student-athlete is ejected from two contests for fighting during a season, the student-athlete shall be suspended from the next regularly scheduled contest after the second ejection. If a team has three ejections for fighting during a season, the head coach shall be suspended for the next regularly scheduled contest after the third ejection. If a sport has a more restrictive rule, then that rule shall apply. 15.5 Sportsmanship Statement. See AR 7.1.12.

CHAPTER 16—USE OF TOBACCO 16.1 Use of Tobacco.

Tobacco usage, or the appearance thereof, by student-athletes, coaches, game officials, and event staff is strictly prohibited at all Conference athletics events, including during pre-game warm-ups, and shall result in immediate ejection. If a student-athlete, coach, or other team personnel is using something that has the appearance of tobacco, such as tins, pouches, mint leaves and any substance that mimics a tobacco product, it shall be removed immediately. The offending individual shall not be ejected. Any staff member of a Conference institution shall self-report a violation of the tobacco prohibition by the student-athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the Conference office. A student-athlete shall serve a one-game suspension for the first offense; on the second offense and any offense thereafter by any member of a Conference athletic team, the student-athlete and head coach shall be suspended for one game. 2016-17 CCAA Manual

41


AR 17

CHAPTER 17—VIDEO POLICIES

Video Policies

AR 18.1

17.1 Right to Video.

A Conference institution has the right to video any contest in which it is a participant. 17.2 Video Exchange with Conference Members.

The Conference’s video exchange policy applies to Conference soccer contests and to all regular season contests in the sports of women’s volleyball, men’s basketball, and women’s basketball. See also SPR 2.2.13, SPR 5.2.6, and SPR 8.2.10. (6/16) 17.2.1 Applicable Contests.

In soccer, all regular season home and away Conference contests shall be made available for scouting purposes via the Conference video server. In basketball and volleyball, all regular season home and away contests that count in a team’s won-lost record shall be made available for scouting purposes via the Conference video server. (1/13, 6/16) 17.2.2 Host Institution Responsibilities.

For Conference contests, the host institution shall be responsible for (a) uploading a copy of the contest to the Conference video server and (b) transferring a copy of the video of the contest to the visiting team immediately following the contest’s conclusion via a Secure Digital (SD) card. (6/14, 6/15) 17.2.3 Visiting Institution Responsibilities.

For Conference contests, the visiting institution shall be responsible for providing either a blank SD card onto which a copy of the game video can be transferred or a computer with a built-in or attached card reader which can accept an SD card. (6/14)

CHAPTER 18—WAIVER OF ADMINISTRATIVE RULES, SPORTS POLICIES 18.1 Waiver of Administrative Rules, Sports Policies and Regulations.

Administrative Rules and Sports Policies and Regulations may be waived by a two-thirds majority vote of the Council representatives who are eligible to vote, with the institution(s) involved in the case being ineligible to vote. (9/14)

42

2016-17 CCAA Manual


SPORTS POLICIES & REGULATIONS

Chapter 1 2 3 4 5 6 7 8

2016-17 CCAA Manual

Subject Page Baseball Regulations.......................................................44 Basketball Regulations....................................................51 Cross Country Regulations............................................57 Men’s Golf Regulations..................................................59 Soccer Regulations..........................................................64 Softball Regulations........................................................71 Track and Field Regulations..........................................77 Women’s Volleyball Regulations...................................82

43


SPR 1

Baseball Regulations

SPR 1.1.3.1

CHAPTER 1—BASEBALL REGULATIONS 1.1

Playing Season Policies. 1.1.1

Championship Determination.

1.1.2

Conference Schedule.

The Conference champion shall be the winner of the Conference Post-Season Tournament. (9/14) Teams shall play a schedule of 38 games consisting of one 4-game series against each team in its division and one 3-game series against each team in the other division. (9/14) 1.1.2.1

Divisions.

Teams shall be assigned to divisions as follows: North Division Cal State East Bay Cal State Monterey Bay Cal State Stanislaus Chico State San Francisco State Sonoma State 1.1.2.2

South Division Cal Poly Pomona Cal State Dominguez Hills Cal State Los Angeles Cal State San Bernardino Cal State San Marcos UC San Diego (9/14)

Series Involving Opponents from Same Division.

When two teams from the same division compete against each other in a series, games shall be scheduled during a Thursday-Sunday time frame. The designated home team shall host a doubleheader on either Saturday or Sunday. The directors of athletics of the two institutions may agree that the remaining two games of the series may be played as single games during the time frame of the series at either site of the competing teams. All series between south teams shall be split between the sites of the two competing teams. Each north team shall play two series entirely at home and two series entirely on the road against other north opponents, with two games of the following series to be played at each team’s site: (11/15) Cal State East Bay—Cal State Monterey Bay Sonoma State—San Francisco State Chico State—Cal State Stanislaus (11/15) 1.1.2.3

Series Involving Opponents from Different Divisions.

When two teams from different divisions compete against each other in a series, games shall be scheduled during a consecutive two-day period during a Friday-Sunday time frame. The games shall consist of three nine-inning games, scheduled as a single game and a doubleheader, all at the site of one of the two teams. (9/14, 1/15, 11/15) 1.1.3

Rescheduling Policies. 1.1.3.1

Alternate Site.

Game site changes due to inclement weather require mutual agreement in writing by the directors of athletics (or his/her designee) of the two competing institutions submitted to the Commissioner.

44

2016-17 CCAA Manual


SPR 1.1.3.2

Baseball Regulations 1.1.3.2

Forfeiture.

1.1.3.3

Games Involving Opponents from Same Division.

1.1.3.4

Games Involving Opponents from Different Divisions.

SPR 1.2.1-c

A team which fails to comply with the Conference’s rescheduling policies for postponed or suspended games shall forfeit those games. If a game between opponents from the same division is postponed or suspended and another game in that series remains to be played at the same site, the postponed or suspended game shall be played as part of a doubleheader at the same site. Otherwise, postponed or suspended contests involving two teams from the same division shall be rescheduled prior to the end of the regular season for a date that is mutually agreed upon by the directors of athletics of the two institutions. If a game is postponed or suspended and another game in that series remains to be played at the same site, the postponed or suspended game shall be played as part of a doubleheader at the same site. Otherwise, postponed or suspended contests involving two teams from different divisions shall not be rescheduled. In cases of inclement weather the directors of athletics of the two competing teams may agree that a series between teams from different divisions may be scheduled for and played during a consecutive three-day period during a Friday-Monday time frame. The series shall be scheduled as a single game and a doubleheader of two nine-inning games unless the athletics directors of the two institutions agree to play three nine-inning single games. Any contests that are not played at the end of the three-day period shall not be rescheduled. (11/15) 1.1.4

Conference Tournament.

The winner of the Conference Tournament shall be the automatic qualifier for the NCAA Division II Baseball Championship. If the Conference Tournament has not begun and cannot be played, the tie-breaking and seeding procedures in place for the Tournament shall be used, and the number one seed shall be the automatic qualifier. (6/14, 11/15) If the Tournament has begun, but cannot be played to completion, the automatic qualifier shall be determined using the method employed at the NCAA Baseball Regional to advance a team to the next round of play. (6/14) [NOTE: Additional Tournament policies may be found in SPR 1.3 below and the Conference Tournament Handbook.] 1.2

Game Policies. 1.2.1

Game Times.

Game times shall be as follows: a. Single day games not played on the last day of a series shall begin at 2:00 p.m., except that such single day games that occur after the start of daylight saving time shall begin at 3:00 p.m. b. Single night games not played on the last day of a series shall begin no earlier than 6:00 p.m. and no later than 7:00 p.m. c. Single games played on the last day of a series between two teams from different regions shall begin at 11:00 a.m.

2016-17 CCAA Manual

45


SPR 1.2.1-d

Baseball Regulations

SPR 1.2.3.3

d. Single games played on the last day of a series between two teams from the same region shall begin at noon unless the directors of athletics of the two involved institutions mutually agree upon a different game time. e. Doubleheaders played at unlighted facilities shall begin at 11:00 a.m., except during daylight saving time doubleheaders at unlighted facilities shall begin at noon. Doubleheaders played at lighted facilities are not bound by these restrictions. f. The host institution may adjust the starting time of any game for safety reasons. 1.2.2

Host Institution Responsibilities.

By the start of batting practice, the host institution shall provide ice, water, cups, and single-use disposable or washable towels in the dugouts of both teams. The host institution shall provide a locker room (including a lavatory) and shower facilities for visiting teams. A visiting team is responsible for furnishing its own towels and shall request shower access at least 48 hours before arrival at the game site. The host institution shall have an infield tarp and shall provide a drying agent (e.g., Diamond Dry) to minimize the effects of rain. 1.2.3

Playing Rules.

Contests shall be conducted under the NCAA Baseball Playing Rules except as modified below. 1.2.3.1

Ball.

1.2.3.2

Doubleheaders.

1.2.3.3

Final Game of Series.

The ball used for all games hosted by Conference members shall be the Rawlings FSR1NCAA. (6/14) Scheduled doubleheaders between teams from the same region shall consist of a nine-inning game followed by a seven-inning game. Scheduled doubleheaders between teams from different regions shall consist of two nine-inning games. The second game of any doubleheader shall start 20 minutes after the completion of the first game unless the time period is extended by mutual agreement of the head coaches of the competing teams. (9/14) No inning may begin after 4:30 p.m. in the final game of the series between two teams from different divisions. This rule may be waived by mutual agreement of the directors of athletics of the two competing institutions prior to the start of the game. If the final game of a series cannot be completed, the regulation game, tie game, or no game rules shall be used. The game will not be considered halted or suspended.

46

2016-17 CCAA Manual


SPR 1.2.4 1.2.4

Baseball Regulations

SPR 1.3.2

Pre-Game Activities.

A pre-game countdown shall be provided to coaches, administrators, game personnel, and umpires prior to the contest. The following countdown is recommended: (11/15) Minutes to First Pitch 120 85 40 32 24 12 7 4 2 0

Activity Home team batting practice (30 minutes) Visiting team batting practice (30 minutes) Home team infield practice (8 minutes) Visiting team infield practice (8 minutes) Field preparation Introductions National anthem (for first game of the day only) Pre-game meeting; teams submit lineup card to umpires Home team takes the field First pitch

Changes to the schedule may be made only by designated athletics administrators from the competing institutions and must be agreed upon a minimum of 24 hours prior to the game. 1.2.5

Scouting.

1.2.6

Squad Limit.

Teams may not video games of other Conference members in which it is not a participant. Both the home and visiting teams shall designate 28 student-athletes who may compete during a given series. This 28-man roster shall include names and uniform numbers and shall be exchanged by head coaches no later than the pre-game meeting prior to each single game and prior to the first game of a doubleheader. The 28-man roster for both the home and visiting teams shall not change during a series. (11/15) No more than 35 student-athletes from the home team may be in uniform for any contest. 1.2.7

Uniform Color.

1.2.8

Video.

Dark jerseys shall be worn by the visiting team and light jerseys shall be worn by the home team. Teams may only video from designated areas defined as the spectator areas from the infield cut-outs from first base to third base. 1.3

Conference Tournament. 1.3.1

Banquet.

1.3.2

Date.

A banquet for the competing teams shall be held prior to the Tournament competition. Attendance by all competing teams is required. Institutions shall be responsible for paying for the cost of their teams to attend. The Tournament shall be held the Wednesday through Saturday between the end of the regular-season and the beginning of NCAA Championship. (6/15)

2016-17 CCAA Manual

47


SPR 1.3.3

Baseball Regulations

1.3.3

Format.

1.3.4

Institutional Administrator.

1.3.5

Playing Rules.

1.3.6

Seeding.

SPR 1.3.6.1-b

The Tournament shall be a double-elimination event, using the NCAA Division II Baseball Regional Championship bracket format. The field shall consist of the top three teams from each division. (9/14, 11/15) An administrator from each participating institution shall be present at the Tournament for the duration of the institution’s involvement. The administrator may be the faculty athletics representative or a nonCouncil member. Contests shall be conducted under the NCAA Baseball Playing Rules or the NCAA Championship Handbook. Seeding for the Tournament shall be determined by the final regular-season standings in the division. The team in each division with the highest won-lost percentage for all Conference games shall face the third-place team from the other division in the first round of the Tournament. The teams in each division with second-highest won-lost percentage for all Conference games shall face each other in the first round of the Tournament. (11/15) 1.3.6.1

Tie-Breaking Procedures, Divisional Standings.

In the event of a tie in winning percentage in the divisional standings among eligible teams for the Tournament, ties shall be broken using steps in the following order. (11/15) All ties in the divisional standings shall be broken beginning at the top of the final regular-season divisional standings. (6/14, 11/15) Only one team shall be seeded in any tie-breaking step. Remaining tied teams shall revert to the first step of the tie-breaker procedure. For example, if two teams remain tied in any tie-breaker step after all other teams have been eliminated, the procedure reverts to the first step of the tiebreaker procedure. When one team wins a tiebreaker, all other teams revert to the first step of the procedure. (6/14) The steps of the tie-breaker procedure shall be: (6/14) a. Highest won-lost percentage in games between the tied teams. (6/14) b. Each tied team’s winning percentage against the team occupying the highest position in the final regular-season standings of its division shall be compared. The team with the highest winning percentage in this comparison shall receive the higher seed. This process shall be repeated moving down through the standings of its division as necessary. (6/14, 11/15) When arriving at another group of tied teams, each tied team’s collective winning percentage against the group of tied teams (prior to the group’s own tie-breaking procedure) shall be compared, rather than the performance against individual teams in the group. (11/15)

48

2016-17 CCAA Manual


SPR 1.3.6.1-c

Baseball Regulations

SPR 1.3.8

c. Each tied team’s winning percentage against the team occupying the highest position in the final regular-season standings of the other division shall be compared. The team with the highest winning percentage in this comparison shall receive the higher seed. This process shall be repeated moving down through the standings of the other division as necessary. (6/14, 11/15) When arriving at another group of tied teams, each tied team’s collective winning percentage against the group of tied teams (prior to the group’s own tie-breaking procedure) shall be compared, rather than the performance against individual teams in the group. (11/15) d. Coin toss conducted by the Commissioner or designee. (6/14)

1.3.6.2 Tie-Breaking Procedures, Tournament Seedings.

To determine the bracket seedings for each of the six qualifying teams, the following procedures shall be used. (11/15) The two first-place teams shall be compared against each other to determine the #1 and #2 seeds, the two second-place teams shall be compared against each other to determine the #3 and #4 seeds, and the two third-place teams shall be compared against each other to determine the #5 and #6 seeds. (11/15) The steps of the tie-breaker procedure shall be: (11/15) a. The team with the higher won-lost percentage in all Conference games between the two teams shall be awarded the higher seed. (11/15) b. If the two teams have an identical winning percentage against each other, then each team’s winning percentage against the team occupying the highest seeded position for the Tournament shall be compared. The team with the higher winning percentage in this comparison shall receive the higher seed. This process shall be repeated moving down through the Tournament seedings as necessary. (11/15) When arriving at a group of teams to which this process has not been applied, each team’s collective winning percentage against the group of teams (prior to the group’s own tie-breaking procedure) shall be compared, rather than the performance against individual teams in the group. (11/15) c. Coin toss conducted by the Commissioner or designee. (11/15) 1.3.7

Site.

1.3.8

Squad Limit.

The Conference Tournament shall be held at a predetermined site.

The squad limit for participating teams shall be 28 student-athletes. (11/15)

2016-17 CCAA Manual

49


SPR 1.4 1.4

Baseball Regulations

SPR 1.5

Awards.

The baseball coaches shall select recipients for all Conference awards. Ballots, with nominees and their overall and Conference statistics organized by position, shall be distributed to the coaches by the Conference office. A weighted-voting system shall be used. Coaches may not vote for themselves or for their own student-athletes for any of the awards. Ballots shall be returned to the Conference office by Monday after the completion of the regular season. 1.4.1

All-Conference Team.

Each member of the all-Conference first and second teams shall be provided an award from the Conference. (9/14) 1.4.1.1

First Team.

1.4.1.2

Second Team.

1.4.1.3

Honorable Mention.

1.4.1.4

Minimum Qualifications.

The first team shall be composed of one catcher, one first baseman, one second baseman, one third baseman, one shortstop, one additional infielder, four outfielders, four pitchers, one relief pitcher, one utility player, and one designated hitter. The second team shall be composed of one catcher, one first baseman, one second baseman, one third baseman, one shortstop, one additional infielder, four outfielders, four pitchers, one relief pitcher, one utility player, and one designated hitter. Student-athletes who are not part of either the all-Conference first or second teams and who receive votes from two or more coaches shall be accorded honorable mention recognition. (9/14) The following minimum qualifications for utility positions on the all-Conference team shall apply: (11/15) a. For non-pitchers: A minimum of 10 games played at each of at least two positions. (11/15) b. For pitchers: A minimum of 10 games played at the non-pitching position and at least 10 pitching appearances or 10 innings pitched. (11/15) 1.4.2

Individual Awards.

Individual awards from the Conference shall be provided to the Coach of the Year, the Most Valuable Player, the Most Valuable Pitcher, the Newcomer of the Year, and the Freshman of the Year. 1.5

Meetings of Coaches.

There shall be an in-person meeting of the head baseball coaches in the fall each year. The meeting shall be held in the North in odd-numbered years and in the South in even-numbered years. The attendance of each head coach is mandatory. (6/14)

50

2016-17 CCAA Manual


SPR 2

Basketball Regulations

SPR 2.1.2

CHAPTER 2—BASKETBALL REGULATIONS 2.1

Playing Season Policies. 2.1.1

Championship Determination.

2.1.2

Conference Schedule.

The team with the highest won-lost percentage for all Conference games shall be the Conference champion. If that percentage is shared by more than one team, a co-championship shall exist. Each team shall play 20 Conference games, consisting of ten home games and ten road games. Travel partners shall be aligned as follows: (10/14) Cal Poly Pomona-Humboldt State Cal State Dominguez Hills-Cal State Los Angeles Cal State San Bernardino-UC San Diego San Francisco State-Sonoma State Cal State Stanislaus-Chico State Cal State East Bay-Cal State Monterey Bay Cal State San Marcos (9/13, 10/14) Beginning in 2017-18 each team shall play 22 Conference games, consisting of eleven home games and eleven road games. Standard travel partners shall be aligned as follows: (6/16): Cal Poly Pomona-Cal State San Bernardino Cal State Dominguez Hills-Cal State Los Angeles Cal State San Marcos-UC San Diego Cal State Stanislaus-Chico State San Francisco State-Sonoma State Cal State East Bay-Cal State Monterey Bay (6/16) One team shall be designated as not having a travel partner for a two-year period; that team’s standard travel partner shall be paired with Humboldt State according to the following rotation: Seasons No Travel Partner Humboldt State’s Travel Partner 2017-18, 2018-19.................. Stanislaus State..............................Chico State 2019-20, 2020-21.................. Chico State......................................Stanislaus State 2021-22, 2022-23.................. Humboldt State..............................— 2023-24, 2024-25.................. San Francisco State........................Sonoma State 2025-26, 2026-27.................. Sonoma State..................................San Francisco State 2027-28, 2028-29.................. Cal State Monterey Bay................Cal State East Bay 2029-30, 2030-31.................. Cal State East Bay..........................Cal State Monterey Bay 2031-32, 2032-33.................. Cal State Dominguez Hills...........Cal State Los Angeles 2033-34, 2034-35.................. Cal State Los Angeles....................Cal State Dominguez Hills 2035-36, 2036-37.................. Cal State San Bernardino..............Cal Poly Pomona 2037-38, 2038-39.................. Cal Poly Pomona...........................Cal State San Bernardino 2039-40, 2040-41.................. UC San Diego.................................Cal State San Marcos 2041-42, 2042-43.................. Cal State San Marcos.....................UC San Diego (6/16)

2016-17 CCAA Manual

51


SPR 2.1.2

Basketball Regulations

SPR 2.2.3

When two contests per week are to be played between travel partner sets they shall be scheduled on Friday and Saturday with the following exceptions: (6/12, 10/14) a. Contests played at Humboldt State and Cal Poly Pomona shall be scheduled for Thursday and Saturday. (10/14) b. A Friday contest may be moved to Thursday upon mutual agreement of all institutions involved in that weekend’s contests. Saturday contests may not be moved to a different day. The team without a travel partner shall play all of its home and road weekend games in a ThursdaySaturday format. (10/14) Conference games scheduled for the week containing New Year’s Day may be moved to another day of that same week upon the mutual agreement of the athletics directors of the competing teams. (10/14) 2.1.2.1

Rescheduling Policies.

Postponed contests shall be rescheduled for a date mutually agreed upon by the directors of athletics (or designees) of the competing institutions. If the athletics directors (or designees) of the competing institutions cannot agree upon a date to play a postponed contest, the Commissioner shall assign a date. (9/14) 2.1.3

Conference Tournament.

The winner of the Conference Tournament shall be the Conference’s automatic qualifier for the NCAA Division II Basketball Championship. If the Conference Tournament has not begun and cannot be played, the regular-season champion shall be the automatic qualifier. If two or more teams tied for the regular-season championship, the seeding procedures in place for the Tournament shall be used, and the number one seed shall be the automatic qualifier. (6/14) If the Tournament has begun, but cannot be played to completion, the automatic qualifier shall be the highest-seeded team remaining in the Tournament at the time of cancellation. (6/14) [NOTE: Additional Tournament policies may be found in SPR 2.3 below and the Conference Tournament Handbook.] 2.2

Game Policies. 2.2.1

Home Team Bench.

2.2.2

Locker Room.

2.2.3

Playing Rules.

The host institution shall use the same bench for both games of a doubleheader. The visiting team shall be provided a secured meeting or locker room, including a lavatory nearby, as well as shower access upon request. The visiting team shall be responsible for furnishing its own towels shall request shower access at least 48 hours prior to the contest. Contests shall be conducted under the NCAA Basketball Playing Rules except as modified below.

52

2016-17 CCAA Manual


SPR 2.2.3.1

Basketball Regulations 2.2.3.1

Ball.

2.2.3.2

Timeouts.

SPR 2.2.6

The Wilson Solution basketball shall be used for all games hosted by Conference members. a. All men’s basketball games hosted by Conference members shall use the NCAA timeout rules that apply to contests with at least three electronic-media timeouts in either half. Electronic media timeouts shall be aligned with the 16-, 12-, 8- and 4-minute marks in each half, shall be 75 seconds in length, and may be extended to 90 seconds for live televised broadcasts. (11/15) b. All women’s basketball games hosted by Conference members shall use the NCAA timeout rules that apply to contests with electronic-media timeouts. Electronic media timeouts shall be 75 seconds in length, and may be extended to 90 seconds for live televised broadcasts. (11/15) 2.2.4

Practice Policy.

2.2.5

Pre-Game Activities.

Host institutions shall make a best effort to provide equitable accommodations for a one-hour practice time for the visiting team on the day of a game. (6/13) The following pre-game countdown shall be used for single games and the first game of a doubleheader: Time to Scoreboard Tip-off Clock 60:00 54:00 10:00 4:00 6:00 0:00 4:00 0:00 2:00 0:00 0:00 20:00

Activity Court available for team warm-ups; scoreboard clock starts Captains meet with game officials Horn to clear floor; National Anthem Introductions Team huddle Tip-off

The following pre-game countdown shall be used for the second game of a doubleheader: Time to Scoreboard Tip-off Clock 30:00 24:00 10:00 4:00 4:00 0:00 2:00 0:00 0:00 20:00

Activity Court available for team warm-ups; scoreboard clock starts Captains meet with game officials Horn to clear floor; Introductions Team huddle Tip-off

The pre-game countdown shall be distributed to the game manager, each team, the game officials, the official scorer, the public address announcer, and the scoreboard operator. (See also SPR 2.2.9—Starting Times.) 2.2.6

Scorer’s Table Personnel.

The scorer and timer at all basketball games shall be officially designated adults regularly assigned to these positions. The official scorer shall wear a black-and-white striped shirt. If the visiting team also has a scorer he or she shall be seated next to the official scorer.

2016-17 CCAA Manual

53


SPR 2.2.7

Basketball Regulations

2.2.7

Scouting.

2.2.8

Squad Limit.

2.2.9

Starting Times.

SPR 2.3.2

In-person scouting of Conference games by coaches or student-athletes is prohibited. The visiting team shall have a squad limit of 14 eligible student-athletes. Once a visiting team departs campus, no student-athlete substitutions may be made for the duration of the road trip. (See also SPR 2.2.11—Travel Party.) Single games shall be scheduled for 7:00 p.m. For doubleheaders, the women’s game shall be scheduled for 5:30 p.m. and the men’s game shall be scheduled for 7:30 p.m. If the women’s game ends prior to 7:10 p.m., then the men’s game shall start at 7:30 p.m. If the women’s game ends after 7:10 p.m., then the men’s game shall start 20 minutes after playing floor has been cleared. All doubleheaders will be played in the same facility or arena. The host institution may slightly adjust the starting time (e.g. 5:30 p.m. to 5:35 p.m.) to accommodate live broadcasts. Any such changes are to be communicated in advance to head coaches, institutional athletics administration, and all game personnel. Such changes shall be included in the countdown. (See also SPR 2.2.5—Pre-Game Activities.) 2.2.10 Tickets for Visiting Institution.

No complimentary admissions shall be provided to the visiting team. A seating area consisting of three rows located behind the visiting team bench shall be reserved for fans of the visiting team. The area shall remain vacant in the absence of fans of the visiting team. 2.2.11 Travel Party.

The travel party for the visiting team shall be limited to 20 individuals. Once a visiting team departs campus, no student-athlete substitutions may be made for the duration of the road trip. (See also SPR 2.2.8—Squad limit.) 2.2.12 Uniform Color.

The visiting team shall wear dark colored jerseys. 2.2.13 Video Exchange Procedures.

The host institution shall transfer a copy of the video of the contest to the visiting team immediately following the contest’s conclusion via a Secure Digital (SD) card. The host institution is responsible for beginning the upload to the Conference video server of the women’s game video by 9:00 p.m. and of the men’s game video by 11:00 p.m. on the day of the game. Institutions are required to show the scoreboard during all timeouts of basketball games. (See also AR 17—Video Policies.) (6/14, 6/15) 2.3

Conference Tournament. 2.3.1

Date.

2.3.2

Format.

The Tournament shall be held the Tuesday, Friday, and Saturday between the end of the regular-season and the beginning of the NCAA Championship. (6/15) The eight teams with the highest winning percentage in regular-season play shall qualify for the Conference Tournament. The Tournament shall be a single-elimination event. (6/15)

54

2016-17 CCAA Manual


SPR 2.3.3

Basketball Regulations

2.3.3

Institutional Administrator.

2.3.4

Schedule.

SPR 2.3.5.1.1-b

An administrator from each participating institution shall be present at the Tournament for the duration of the institution’s involvement. The administrator may be the faculty athletics representative or a nonCouncil member. Games shall be played according to the following schedule: Tuesday—First-round games at campus sites (6/15) Game 1: Seed #5 at Seed #4 (6/15) Game 2: Seed #8 at Seed #1 (6/15) Game 3: Seed #6 at Seed #3 (6/15) Game 4: Seed #7 at Seed #2 (6/15) Friday—Neutral site Game 5: Winner of Game 1 vs. Winner of Game 2 (6/15) Game 6: Winner of Game 3 vs. Winner of Game 4 (6/15) Saturday—Neutral site Game 7: Winner of Game 5 vs. Winner of Game 6 (6/15) For the semi-final and final rounds in odd-numbered years (e.g., 2016-17) women’s games shall precede men’s games and in even-numbered years (e.g., 2015-16), men’s games shall precede women’s games. (6/15) 2.3.5

Seeding.

Seeding for the Tournament shall be determined by the final regular-season Conference standings. The team with the highest won-lost percentage in Conference play shall be the number one seed, the team with second-highest won-lost percentage in Conference play shall be the number two seed, and so forth. In the event of a tie in the regular-season Conference winning percentage among eligible teams for the Tournament, seedings shall be determined using steps in the following order. 2.3.5.1

Tie-Breaking Procedures.

All ties shall be broken beginning at the top of the final regular-season Conference standings. (6/14) Only one team shall be seeded in any tie-breaking step. Remaining tied teams shall revert to the first step of the applicable tie-breaker procedure. For example, if two teams remain tied in any tie-breaker step after all other teams have been eliminated, the procedure reverts to the first step of the two-team tie-breaker procedure. When one team wins a tiebreaker, all other teams revert to the first step of the applicable two-team or three-or-more-teams procedure. (6/14) 2.3.5.1.1 Two Teams. a. Highest winning percentage in games between the two teams. (6/14, 6/15) b. Each tied team’s winning percentage against the team occupying the highest position in the final regular-season standings shall be compared. The team with the highest winning percentage in this comparison shall receive the higher seed. This process shall be repeated moving down through the standings as necessary. (6/14, 6/15) When arriving at another group of tied teams, each tied team’s collective winning percentage against the group of tied teams (prior to the group’s own tie-breaking pro2016-17 CCAA Manual

55


SPR 2.3.5.1.1-b

Basketball Regulations

SPR 2.5

cedure) shall be compared, rather than the performance against individual teams in the group. (6/14, 6/15) c. Coin toss conducted by the Commissioner or designee. (6/14) 2.3.5.1.2 Three or More Teams.

If at any point a tie is reduced to two teams, then the procedure reverts to the first step of the two-team tie-breaking procedure in SPR 2.3.5.1.1 above. (6/14) a. Highest winning percentage in games between the tied teams. (6/14, 6/15) b. Each tied team’s winning percentage against the team occupying the highest position in the final regular-season standings shall be compared. The team with the highest winning percentage in this comparison shall receive the higher seed. This process shall be repeated moving down through the standings as necessary. (6/14, 6/15) When arriving at another group of tied teams, each tied team’s collective winning percentage against the group of tied teams (prior to the group’s own tie-breaking procedure) shall be compared, rather than the performance against individual teams in the group. (6/14, 6/15) c. Coin toss conducted by the Commissioner or designee. (6/14) 2.3.6

Site.

The Conference Tournament shall be held at a predetermined site and shall not be held outside the state of California. (6/16) 2.4

Awards.

The basketball coaches shall select recipients for all Conference awards. Coaches may not vote for themselves or for their own student-athletes for any of the awards. A weighted-voting system shall be used. Ballots shall be distributed to the coaches by the Conference office and shall be returned to the Conference office by noon Monday after the completion of the regular season. 2.4.1

All-Conference Team.

2.4.2

Individual Awards.

The all-Conference team shall consist of a ten-member first team and a ten-member second team. Each member of the first and second teams shall be provided an award from the Conference. Student-athletes who are not part of either the all-Conference first or second teams and who receive votes from two or more coaches shall be accorded honorable mention recognition. (9/14) Individual awards from the Conference shall be provided to the Coach of the Year, the Most Valuable Player, the Newcomer of the Year, and the Freshman of the Year. The Freshman of the Year and the Newcomer of the Year shall be the individuals who qualify for these awards and receive the most points in the all-Conference voting by the coaches. (9/14) 2.5

Meetings of Coaches.

There shall be an in-person meeting of the head basketball coaches in the spring each year. The meeting shall be held in the North in even-numbered years and in the South in odd-numbered years. The attendance of each head coach is mandatory. (6/14)

56

2016-17 CCAA Manual


SPR 3

Cross Country Regulations

SPR 3.3.5.1

CHAPTER 3—CROSS COUNTRY REGULATIONS 3.1

Playing Season Policies. 3.1.1

Championships Determination.

3.1.2

Conference Schedule.

The team and individual Conference champions in both men’s and women’s cross country shall be determined at a Conference championship meet. There shall be no required regular season Conference schedule in the sport of cross country. 3.2

Meet Policies. 3.2.1

Officials.

3.2.2

Playing Rules.

The host institution shall be responsible for assignment and compensation of meet officials. Regular-season meets shall be conducted under the NCAA Men’s and Women’s Track & Field and Cross Country Rules. 3.3

Conference Championships. 3.3.1

Banquet.

3.3.2

Date.

3.3.3

Entries.

3.3.4

Order of Races.

3.3.5

Playing Rules.

A banquet for the competing teams shall be held prior to the Championships. Attendance by all competing teams is required. Institutions shall be responsible for paying for the cost of their teams to attend. The Championships shall be held on the second Saturday prior to the NCAA Division II West Region Cross Country Championship. Entries are due at the technical meeting to be held the day before the Championships. Competing institutions may enter up to ten men and up to ten women in the Championships races. The order of men’s and women’s races shall be identical to that of the NCAA Division II West Region Cross Country Championships. The Championships shall be conducted under the NCAA Men’s and Women’s Track & Field and Cross Country Rules. 3.3.5.1 Course Length.

The course shall be 6000 meters in length for women and 8000 meters in length for men.

2016-17 CCAA Manual

57


SPR 3.3.6 3.3.6

Cross Country Regulations

SPR 3.5

Site.

The Championships site shall be determined using the following rotation: Year Host Institution 2016..............Cal Poly Pomona 2017..............Cal State Stanislaus 2018..............Cal State Los Angeles 2019..............Humboldt State 2020..............Cal State Monterey Bay 2021..............Cal State San Marcos 3.4

Year Host Institution 2022..............Cal State East Bay 2023..............Sonoma State 2024..............UC San Diego 2025..............Chico State 2026..............Cal State San Bernardino 2027..............San Francisco State (9/14)

Awards. 3.4.1

All-Conference Team.

3.4.2

Individual Awards.

The all-Conference team shall consist of the top fifteen finishers in the men’s and women’s Conference Championship races and each shall be provided an award from the Conference.

3.4.2.1

Coach of the Year.

3.4.2.2

Freshman of the Year.

3.4.2.3

Newcomer of the Year.

3.4.2.4

Most Valuable Athlete.

A Coach of the Year for men’s cross country and for women’s cross country shall each be provided an award from the Conference. The Conference cross country coaches shall select recipients for the award and may not vote for themselves for the award. Balloting shall be completed immediately following the Conference Championships. The Freshman of the Year shall be the first true freshman to cross the finish line of the men’s and women’s races at the Conference Championships and each shall be provided an award from the Conference. The Newcomer of the Year shall be the first newcomer to cross the finish line of the men’s and women’s races at the Conference Championships and each shall be provided an award from the Conference. The newcomer is defined as a student-athlete who is competing at a Conference member institution for the first time and may not be a true freshman or a four-year transfer who has previously competed at another four-year institution. The Most Valuable Athlete shall be the winners of the men’s and women’s races at the Conference Championships and each shall be provided an award from the Conference. 3.5

Meetings of Coaches.

There shall be an annual conference call of the head cross country coaches in the fall. The participation of each head coach is mandatory. (6/12, 6/14)

58

2016-17 CCAA Manual


SPR 4

Men’s Golf Regulations

SPR 4.1.1.2

CHAPTER 4—MEN’S GOLF REGULATIONS 4.1

Playing Season Policies. 4.1.1

Championships Determination.

The team and individual Conference champions in men’s golf shall be determined at a Conference championship tournament. The individual with the lowest score for 36 holes of stroke play held on the first day of the Championships shall be the Conference Champion. (6/14) The top four teams after 36 holes of play will be placed into a bracket and seeded based on 36-hole scores. The pairings for the semifinals held on the second day of the Championships will be Seed #1 versus Seed #4 and Seed #2 versus Seed #3 competing in medal/match play (stroke play over 18 holes and low score wins). Each team match will consist of five points with one point being awarded to the winner of each individual match. In the case of a tie in an individual match, the two teams shall split the one point. Winning teams will advance to the finals. Each individual match will be played to its completion and the first team to win three points within the team match will advance or, in the case of the final match, be declared the Conference team champion. The team champion shall represent the Conference as its automatic qualifier for the NCAA Division II Men’s Golf Championships. (6/14, 6/15) 4.1.1.1

Championship Ties.

In the event of a tie for the individual championship, a sudden-death playoff shall be held after the conclusion of the final round to determine the champion. If circumstances (e.g., inclement weather) dictate that a playoff cannot be conducted, the tied individuals shall be declared co-champions. Team ties for fourth place after 36 holes of stroke play will be broken by a sudden-death playoff. Ties within the top four teams after 36 holes of stroke play will be broken using non-sudden death tie-breaking procedures. (6/14) If a team match is tied after all five individual matches, the total strokes of the five players from each team will be calculated with the winning team having the fewest strokes. If still tied, a sudden death playoff will occur with all five scores counting from each team to determine the advancing team. (6/14) If circumstances (e.g. inclement weather) dictate that a playoff cannot be conducted for the final team match, the tied teams shall be declared co-champions. (6/14) Additional policies and procedures used at the NCAA Championships shall be used to break any team ties for any of the top four positions after 36 holes of stroke play, or for any ties that occur during medal/match play. (6/14) 4.1.1.2

Incomplete Competition.

Should the Conference Championships not be completed (e.g., due to inclement weather) then the team that has not been eliminated from the competition and is rated highest in the GolfStat rankings at the point when Championship play was terminated shall be designated as the Conference’s automatic qualifier for the NCAA Division II Men’s Golf Championships. (6/15)

2016-17 CCAA Manual

59


SPR 4.1.2 4.1.2

Men’s Golf Regulations

SPR 4.2.7

Conference Schedule.

There shall be no required regular-season Conference schedule in men’s golf. 4.2

Conference Championships. 4.2.1

Banquet.

4.2.2

Championships Committee.

4.2.3

Date.

4.2.4

Entries.

4.2.5

Entry Fee.

4.2.6

Format.

4.2.7

Host Institution Responsibilities.

A banquet shall be held the day before the first round of the Championships. Attendance by the participating teams is mandatory. The Championships Committee shall be comprised of the Council men’s golf liaison, the athletics administrator of the host institution, the Commissioner or his/her designee, and the facility professional or head official. The Conference Championships shall be held during the Monday, Tuesday, and Wednesday two weeks prior to NCAA regional competition. (6/14) Teams participating in the Conference Championships shall consist of a maximum of five competitors. The names of the five competitors and their rankings (from one to five) shall be submitted at the technical meeting for the Championships which precedes the practice round. (6/14, 6/16) Participating institutions shall pay an entry fee to assist in covering the expenses of the banquet and Championships. The Conference Individual Championships shall be determined with a 36-hole tournament. Two 18-hole rounds shall be played the first day of the Championships. The Conference Team Championship shall be determined via medal/match play between four teams during the second and third days of the event. (Note: Beginning in 2017, the Conference Individual Championships shall be determined with a 54-hole tournament. Two 18-hole rounds shall be played the first day of the Championships and one 18-hole round shall be played the morning of the second day of the Championships.) (6/14, 11/15) The host institution for the Championships shall be determined according to the following rotation: Year Host Institution 2017..............Cal State Dominguez Hills 2018..............Chico State 2019..............Cal State Monterey Bay 2020..............Cal State San Bernardino 2021..............Cal State Stanislaus 2022..............Cal State San Marcos 2023..............Cal State East Bay 2024..............UC San Diego 2025..............Sonoma State (11/15)

60

2016-17 CCAA Manual


SPR 4.2.7

The host institution shall provide:

Men’s Golf Regulations

SPR 4.2.12

a. Drinks and snacks for the competitors during competition; b. A certified athletic trainer on site during the tournament, including the practice round; c. A sports information director to assist the Conference staff; and d. An athletics administrator to assist with staging the event. 4.2.8

Inclement Weather.

If inclement weather prohibits play, the local state golf officials (AGA, NCGA, SCGA or SCPGA), in consultation with the Championships Committee, shall decide whether the Championships shall be shortened. In the event the Individual Championships are shortened, the winning individual scores shall be based on a minimum of 18 holes of play. (6/14) 4.2.8.1

Resumption of Play.

4.2.8.2

Stoppage of Play.

If play is resumed, all competitors shall return to the course simultaneously. However, in extenuating circumstances, a portion of the field may be allowed to resume play to ensure the entire field completes nine holes of play for the day. If play must be stopped and all groups have played at least nine holes, scores shall be kept and play shall resume (if allowed) the following day from the same spot. When competitors are notified that play has been stopped, they shall mark the spot where their ball lies and pick up, or complete the hole according to USGA procedures if desired. If the entire field has not played at least nine holes, scores shall not be allowed and the Championships shall begin anew the following day. 4.2.9

Lineups for Team Medal/Match Play.

Lineups, for pairing purposes, in the medal/match play portion of the Championships shall be determined by the head coaches. A “Presidents Cup” style shall be used to determine the lineups beginning with the higher seeded team, as determined through the 36-hole stroke play portion of the championship. (6/14) Specific procedures for creating the lineups shall be based upon the method used at the NCAA Championships. (6/14) 4.2.10 Lodging.

Institutions participating in the Conference Championships shall be responsible for securing their own housing for the event. (11/15) 4.2.11 Officials.

Up to three officials shall be assigned to the Championships. 4.2.12 Order of Play.

For the 36-holes of stroke play, competitors will be placed in threesomes unless a different alignment is approved by the Championships Committee. Competitors from the same team shall not play in the same threesome. Shotgun starts are permissible. (6/14)

2016-17 CCAA Manual

61


SPR 4.2.12

Men’s Golf Regulations

SPR 4.2.13.5

For the first day of the Championships, teams shall be seeded based upon GolfStat national rankings. Teams 7-8-9 shall tee off from the tenth tee, and Teams 4-5-6 and 1-2-3, in that order, shall tee off from the first tee. Individual playing order will be assigned with number five competitors teeing-off first, number fours second, number threes third, number twos fourth, and number ones fifth. (6/14, 4/16) 4.2.13 Playing Rules.

The Conference Championships shall be conducted under the USGA Rules of Golf except as modified below, by the NCAA, or by local ground rules. NCAA Championships rules shall be used for rules pertaining to equipment, uniforms, pace of play, sports wagering, and tobacco use. (6/15) 4.2.13.1 Carts and Caddies.

Caddies may not be used by competitors in the Championships, including practice rounds. (6/15) Golf carts will be provided for members of the Championships Committee, head coaches, and selected tournament officials. The use of carts by any other personnel must be approved by the Championships Committee. A cart used by a coach may not be used to transport spectators, team personnel, athletics administrators, student-athletes, golf clubs, or golf bags. Items for competitors such as rain or all- weather gear and refreshments are permissible for transport. A coach may not use the cart to view the golf course prior to his or her team’s first starting time of each day. Prior to a team’s first starting time, the coach is considered to be a spectator. 4.2.13.2 Course Length.

The course shall measure a minimum of 6000 yards. Play shall be conducted from championship tees. 4.2.13.3 Scoring.

The four competitors with the low scores on a team for any 18-hole round shall constitute the scoring members of the team for that round. (6/14) Individual places shall be determined by the lowest score at the completion of 36 holes of play. During medal/match play, each team match will consist of five points with one point being awarded for each individual match. See SPR 4.1.1. (6/14) Scorecards are considered official and final once they are signed and submitted to the scorer’s table. 4.2.13.4 Stroke Penalties.

A two-stroke penalty may be assessed by the Championships Committee for conduct unbecoming a college player. This policy shall conform to the guidelines of the NCAA Division II Men’s Golf Championship Handbook. Unbecoming conduct shall include, but is not limited to, throwing a club (defined as releasing the club in a manner to cause harm to any person or to the golf course), use of abusive language, or willful acts which damage property or equipment on the course. A coach or the cart of the coach shall not be considered playing equipment in the application of stroke penalties for a ball striking a player, teammate, or a teammate’s equipment. 4.2.13.5 Ties.

See SPR 4.1.1.1.

62

2016-17 CCAA Manual


SPR 4.2.14

Men’s Golf Regulations

SPR 4.4

4.2.14 Pin Placement Sheets.

Pin placement sheets for all rounds of the Tournament shall be provided before the practice round for the Championships to each competitor and head coach. The depth of pin placements shall be identified in paces. (6/15) 4.2.15 Practice Round.

One 18-hole practice round shall be provided to each team of five competitors on the day preceding the Championships. Teams shall tee-off in the order of their seeding, with the highest seeded team teeing-off first and the lowest seeded team teeing-off last. A time schedule of 15 minutes per hole shall be followed. To maintain the conditions of the course and speed of play, each individual shall play only one ball from the tee to the green during the practice round. Head coaches or a designated institutional representative is required to be with the team during the entire practice round and will be responsible for monitoring pace of play, misconduct, and enforcement of the one-ball rule. 4.2.16 Site.

The host institution shall be responsible for securing the site of the Conference Championships. Participants in the Conference Championships may not use the Championships facility for practice or collegiate competition within ten days of the Championships. For purposes of this rule, the Championships begin with the day of the practice round. (6/12, 6/13, 11/15, 6/16) 4.2.17 Uniforms.

All student-athletes shall wear uniforms identifying the institution they represent. 4.3

Awards.

The Conference men’s golf coaches shall select recipients for all men’s golf awards. Ballots shall be due the Friday following the Conference Championships. Coaches may not vote for themselves or for their own student-athletes for any of the awards. Balloting conducted for individual awards shall use a weighted voting method. (9/14) 4.3.1

All-Conference Team.

4.3.2

All-Tournament Team.

4.3.3

Individual Awards.

The all-Conference team shall consist of ten players and each shall be provided an award from the Conference. Student-athletes who are not part of the all-Conference first team and who receive votes from two or more coaches shall be accorded honorable mention recognition. (9/14)

The all-Tournament team shall consist of the top five individual finishers at the Conference Championships and each member shall receive an award from the Conference. (9/14)

An individual award from the Conference shall be provided to the Coach of the Year, the Player of the Year, the Freshman of the Year, the Newcomer of the Year, and the Conference Individual Champion. 4.4

Meetings of Coaches.

There shall be an annual conference call of the head golf coaches in the fall. The participation of each head coach is mandatory. (6/14)

2016-17 CCAA Manual

63


SPR 5

Soccer Regulations

SPR 5.1.2.1

CHAPTER 5—SOCCER REGULATIONS 5.1

Playing Season Policies. 5.1.1

Championship Determination.

For each Conference contest the winner shall be awarded three points and the loser shall be awarded zero points. In the event of a tied Conference contest, each team shall be awarded one point. The team with the highest point total during Conference play shall be the Conference champion. If that point total is shared by two or more teams then a co-championship shall exist. (1/14, 9/14) 5.1.2

Conference Schedule.

Each team shall schedule one contest against each other team in the Conference. Weekend Conference contests shall be played on Friday and Sunday; matches between travel partners shall be played on Wednesday. A match played during the week of a match against the team without a travel partner may be moved to a different week only upon the mutual agreement of the athletics directors of all three institutions competing that week. The scheduling of Conference contests shall take priority over the scheduling of non-Conference contests. (9/14, 1/15) In 2016-17, travel partners shall be aligned as follows: (10/14) Cal State Dominguez Hills-Cal State Los Angeles Cal Poly Pomona-Cal State San Bernardino UC San Diego-Cal State San Marcos Cal State East Bay-Cal State Stanislaus

San Francisco State-Cal State Monterey Bay Humboldt State-Sonoma State Chico State (10/14)

Beginning in 2017-18, standard travel partners shall be aligned as follows: (6/16) Chico State-Stanislaus State Sonoma State-San Francisco State Cal State East Bay-Cal State Monterey Bay Cal State Dominguez Hills-Cal State Los Angeles Cal Poly Pomona-Cal State San Bernardino UC San Diego-Cal State San Marcos (6/16) One team shall be designated as not having a travel partner for a two-year period; that team’s standard travel partner shall be paired with Humboldt State according to the following rotation: (6/16) Seasons No Travel Partner Humboldt State’s Travel Partner 2017-18, 2018-19.................. San Francisco State........................Sonoma State 2019-20, 2020-21.................. Sonoma State..................................San Francisco State 2021-22, 2022-23.................. Stanislaus State..............................Chico State 2023-24, 2024-25.................. Humboldt State..............................— 2025-26, 2026-27.................. Cal State East Bay..........................Cal State Monterey Bay 2027-28, 2028-29.................. Cal State Monterey Bay................Cal State East Bay 2029-30, 2030-31.................. Chico State......................................Stanislaus State (6/16) 5.1.2.1

Rescheduling Policies.

Teams shall be assigned to regions as follows: (9/14)

64

2016-17 CCAA Manual


SPR 5.1.2.1

Soccer Regulations North Region Cal State East Bay Cal State Monterey Bay Cal State Stanislaus Chico State Humboldt State San Francisco State Sonoma State

SPR 5.1.3

South Region Cal Poly Pomona Cal State Dominguez Hills Cal State Los Angeles Cal State San Bernardino Cal State San Marcos UC San Diego (9/14)

Rescheduling of contests postponed by extreme circumstances (e.g., lightning, weather, field conditions) shall follow the following procedures: a. Matches postponed by extreme circumstances are to be rescheduled for a date mutually agreed upon by the athletics directors (or designees) of the competing institutions and shall not result in a participating team having to compete on consecutive days. If the athletics directors (or designees) of the competing institutions cannot agree upon a date to play a postponed contest, the Commissioner shall assign a date. (9/14) b. All teams shall complete all postponed or suspended contests within the region prior to the end of the Conference schedule. c. For out-of-region contests, the host institution shall make every effort possible to complete postponed or suspended contests by locating a suitable alternate site. If the directors of athletics cannot mutually agree on rescheduling the contest then the decision shall be referred to the Commissioner. 5.1.2.2

Schedule changes.

5.1.2.3

Practice Time.

Date changes for contests between travel partners may be made by mutual agreement of the directors of athletics of the two institutions. Date changes for other contests may be made by mutual agreement of the directors of athletics of all four institutions competing against each other in a given weekend. The Conference office shall be notified of all schedule changes. Visiting teams shall request practice time at least five days in advance of an away-from-home contest and it may be granted by the host institution subject to availability. 5.1.3

Conference Tournament.

In women’s soccer, the winner of the Conference Tournament shall be the Conference’s automatic qualifier for the NCAA Division II Women’s Soccer Championship. In the event the Conference Tournament has not begun and cannot be played, the Conference’s automatic qualifier for the NCAA Championship shall be the regular-season champion. If two or more teams tied for the regular-season championship, the seeding and tie-breaking procedures in place for the Conference Tournament shall be used, and the number one seed shall be the automatic qualifier. In the event the Conference Tournament has begun, but cannot be played to completion, the automatic qualifier shall be the highest-seeded team remaining in the Conference Tournament at the time of the Tournament’s cancellation. [NOTE: Additional Tournament policies may be found in SPR 5.3 below and the Conference Tournament Handbook.]

2016-17 CCAA Manual

65


SPR 5.2 5.2

Soccer Regulations

SPR 5.2.2.3

Match Policies. 5.2.1

Kickoff Times.

Kickoff times for doubleheaders shall be as follows: Monday–Saturday (except the final Saturday of the regular season): 12:30 p.m. and 3:00 p.m. If the facility has lights the contests may be played at 4:30 p.m. and 7:00 p.m. (11/15) Sunday: 11:30 a.m. and 2:00 p.m. Final Saturday of the regular season: 11:30 a.m. and 2:00 p.m. Men’s teams shall play the late match on the final day of matches in even-numbered years and women’s teams shall play the late match on the final day of matches in odd-numbered years. (11/15, 6/16) The published kickoff time of the second contest of a doubleheader shall be no less than two and one-half hours after the published kickoff time of the first contest. The second contest of a doubleheader shall begin no sooner than 30 minutes after the completion of the first contest. 5.2.2

Playing Rules.

Conference contests shall be conducted under the NCAA Men’s and Women’s Soccer Rules and Interpretations except as modified below. 5.2.2.1

Ball Persons.

5.2.2.2

Officials.

5.2.2.3

Pre-Match Activities.

The host institution shall provide at least two ball persons for all Conference matches. The Conference shall assign one referee and two assistant referees to all contests. The following pre-match countdown shall be used for all Conference contests/doubleheaders: (1/14) Single contest or first contest of a doubleheader Time to Scoreboard Kickoff Clock 70:00 60:00 15:00 5:00 10:00 0:00

0:00

45:00

Action Teams may begin warm-up Game rosters exchanged Captains and officials meet; teams clear field; introduction of officials, visiting coaches and team, home coaches and team; National Anthem Kickoff (1/14)

Second contest of a doubleheader Time to Scoreboard Kickoff Clock 40:00 30:00 15:00 5:00 10:00 0:00 66

0:00

45:00

Action Teams may begin warm-up Game rosters exchanged Captains and officials meet; teams clear field; introduction of officials, visiting coaches and team, home coaches and team Kickoff (1/14) 2016-17 CCAA Manual


SPR 5.2.2.3

Soccer Regulations

SPR 5.3.3

The coaches of the competing teams may mutually agree to shorten the 30-minute warm-up period. 5.2.2.4

Travel Party.

5.2.2.5

Uniform Color.

The visiting team travel party may include no more than 22 student-athletes. Student-athletes who are injured during a road trip may not be replaced during the trip. The visiting team is limited to the 22 student-athletes within the travel party who may participate in a contest. There is no limit on the number of student-athletes who may participate for the home team. For Friday contests, the visiting team shall wear its dark colored uniforms and the home team shall wear its light colored uniforms. For Sunday contests, the visiting team shall wear its light colored uniforms and the home team shall wear its dark colored uniforms. 5.2.3

Public Address Announcer.

5.2.4

Red Cards, Men’s Soccer Team Bench.

5.2.5

Statistics.

5.2.6

Video Exchange Procedures.

The use of a public address announcer is recommended. The head coach shall serve a one-game suspension for each red card violation assessed to the team bench or any individuals in the team bench area during Conference men’s soccer matches. Such suspensions shall be served during the team’s next Conference contest. If this penalty is incurred in the final Conference contest of the team’s season, it shall be applied in the first Conference contest of the following season. It is recommended that the home team provide the following statistics at halftime and at the end of the game: number of shots on goal, goals, assists, and goalkeeper saves. The home team shall provide a complete NCAA box score to the visiting team immediately following the contest. The host institution shall transfer a copy of the high-definition video of the contest to the visiting team immediately following the contest’s conclusion via a Secure Digital (SD) card. The host institution is responsible for uploading the video of Conference contests to the video exchange server by noon the day after the contest. The recommended videocamera position shall be as close to the midline as possible and approximately 30 feet above the field. (See also AR 17—Video Policies.) (6/16) 5.3

Conference Tournament. 5.3.1

Awards.

5.3.2

Banquet.

5.3.3

Bench Limit.

The winner of the Conference Tournament shall be presented with team awards and its student-athletes shall receive individual awards immediately following the championship contest. The Conference staff and host institution (if any) shall organize a banquet to recognize the participating teams and Conference award winners. The banquet shall be held on the Thursday prior to the Tournament. Attendance by all participating teams is mandatory. Banquet costs are to be paid for by the participating teams. Team bench areas are limited to 28 individuals: 24 student-athletes in uniform and four individuals (e.g., coaching staff members, administrators) with credentials. Team medical personnel may also be in the bench area with a credential and do not count toward the bench limit of 28 individuals. 2016-17 CCAA Manual

67


SPR 5.3.4

Soccer Regulations

5.3.4

Date.

5.3.5

Institutional Administrator.

5.3.6

Management.

5.3.7

Participating Teams.

5.3.8

Pre-Tournament Meeting.

5.3.9

Playing Rules.

SPR 5.3.11

The Tournament shall be conducted during the week prior to the beginning of the NCAA Soccer Championships. First-round matches shall be conducted on Tuesday, semi-final contests shall be held on Friday, and the Tournament championship contest shall be held on Sunday. (1/14, 1/15, 4/15) An administrator from each participating institution shall be present at the Conference Tournament. The administrator may be the faculty athletics representative or a non-Executive Council member. The administrator shall attend the Tournament for the duration of the team’s participation. The Conference Tournament shall be managed by the Conference staff with the assistance of the host institution (if any). The Conference Tournament field shall consist of the six teams with the highest point totals at the conclusion of Conference play. (1/14, 1/15, 4/15) A meeting shall be held immediately following the banquet on Thursday. Head coaches, team administrators, sports information personnel, and athletics trainers are required to attend. Conference Tournament contests shall be conducted under the NCAA Men’s and Women’s Soccer Rules and Interpretations except as modified below. 5.3.9.1

Ball.

5.3.9.2

Uniform Color.

The NCAA official ball shall be used for all Tournament competition. (6/15) The higher-seeded team in a contest shall select its uniform color. The lower-seeded team shall wear uniforms of a contrasting color. 5.3.10 Practice Times.

Each team participating in the semi-finals will be provided with a 55-minute practice time the day before its contest. (4/15) 5.3.11 Schedule.

Tournament contests shall be scheduled as follows: Tuesday Match 1: Seed #6 at Seed #3 Match 2: Seed #5 at Seed #4 Friday Match 3: Winner of Match 1 vs. Seed #2 Match 4: Winner of Match 2 vs. Seed #1 Sunday Match 5: Winner of Match 3 vs. Winner of Match 4 68

(1/14, 1/15, 4/15) 2016-17 CCAA Manual


SPR 5.3.11

Soccer Regulations

SPR 5.3.14

The Conference staff, sport liaisons, and host institution (if any) shall determine the starting time and the order of the men’s and women’s matches. 5.3.12 Seeding.

Teams in the Conference Tournament field shall be seeded based upon their place finish in the final Conference standings. (1/14) 5.3.12.1 Tie-Breaking Procedure.

If two or more teams are tied with the same point total in the Conference standings, ties shall be broken beginning at the top of the Conference standings. If at any step in the tie-breaking procedure a team is eliminated but a tie remains, the procedure shall revert to step a below for the remaining tied teams. (1/14) The following procedure shall be used to break any ties: (1/14) a. Highest point total in head-to-head results between all tied teams. (1/14) b. Best goal differential (goals for minus goals against) in matches played between all tied teams. (1/14) c. Most points against the team occupying the highest position in the final regularseason standings, and then continuing down through the standings. When arriving at another group of tied teams while comparing points earned, each team’s total points against the collective tied teams as a group (prior to that group’s own tie-breaking procedure) shall be used, rather than the performance against individual tied teams. (1/14) d. Highest number of goals scored in all Conference contests. (1/14) e. Fewest number of goals allowed in all Conference contests. (1/14) f. Coin toss. (1/14) 5.3.13 Site.

First-round matches shall be held on the campuses of the #3 and #4 seeds. The site of the Conference Tournament semi-finals and finals shall be determined by the Conference staff and held on the campus of one of the Conference members or at a neutral site. The facility selection criteria for the Conference Tournament shall include the quality and availability of the facility, the availability of hotels and necessary accommodations, revenue potential, attendance history, and whether or not the facility is enclosed and/ or lighted. Both the men’s and women’s events shall be held at the same site. (6/14, 1/15, 4/15) 5.3.14 Tickets.

The Conference in conjunction with the host institution (if any) shall set ticket prices for the Tournament. Other than CCAA Athletic Passes, there shall be no complimentary tickets for the Tournament.

2016-17 CCAA Manual

69


SPR 5.4 5.4

Soccer Regulations

SPR 5.5

Awards.

The Conference soccer coaches shall select recipients for all soccer awards. Balloting shall be conducted following the completion of the Conference schedule. Coaches may not vote for themselves or for their own studentathletes for any of the awards. 5.4.1

All Conference Team.

5.4.2

Individual Awards.

The all-Conference team shall consist of an eleven-member first team and an eleven-member second team. The first and second teams shall each consist of one goalkeeper, three forwards, four midfielders, and three defenders. Each member of the all-Conference first and second teams shall be provided an award by the Conference. Student-athletes who are not part of either the all-Conference first or second teams and who receive votes from two or more coaches shall be accorded honorable mention recognition. (1/14, 9/14) An individual award from the Conference shall be provided to the Coach of the Year, the Most Valuable Offensive Player, the Most Valuable Defensive Player, the Freshman of the Year, and the Newcomer of the Year. Coaches shall vote for three nominees for each individual award using a 3-2-1 weighted-voting method. (1/14) 5.5

Meetings of Coaches.

There shall be an in-person meeting of the head soccer coaches in the spring each year. The meeting shall be held in the North in odd-numbered years and in the South in even-numbered years. The attendance of each head coach is mandatory. (6/14)

70

2016-17 CCAA Manual


SPR 6

Softball Regulations

SPR 6.1.3

CHAPTER 6—SOFTBALL REGULATIONS 6.1

Playing Season Policies. 6.1.1

Championship Determination.

6.1.2

Conference Schedule.

The team with the highest won-lost percentage for all Conference games shall be the Conference champion. If that percentage is shared by more than one team, a co-championship shall exist. Each team shall play four games against each other team. The four games shall be scheduled as two doubleheaders at the home site of one of the teams on either Friday and Saturday or on Saturday and Sunday. (11/15) 6.1.2.1

Alternate Site.

6.1.2.2

Rescheduling Policies.

If weather prevents the use of the host institution’s site, a local alternative playing site that meets the NCAA playing facility and field specifications may be used. Teams shall be assigned to regions as follows: North Region Chico State Humboldt State Sonoma State

Central Region Cal State East Bay Cal State Monterey Bay Cal State Stanislaus San Francisco State

South Region Cal State Dominguez Hills Cal State San Bernardino Cal State San Marcos UC San Diego (9/14)

Postponed contests between teams from different regions shall not be rescheduled and a series shall not be extended beyond its two-day time frame to complete any unplayed games unless the athletics directors of the two involved institutions mutually agree to do so. In cases of inclement weather the directors of athletics of the two competing teams may agree that a series may be played during a three-day window and not necessarily over two consecutive days. (11/15) Postponed contests between teams from the same region shall be rescheduled for a date mutually agreed upon by the athletics directors (or designees) of the competing institutions. If the athletics directors (or designees) of the competing institutions cannot agree upon a date to play a postponed contest, the Commissioner shall assign a date. (9/14) 6.1.3

Conference Tournament.

The winner of the Conference Tournament shall be the Conference’s automatic qualifier for the NCAA Division II Softball Championship. In the event the Conference Tournament cannot be played to completion, if all teams in the Tournament have played at least one game, the automatic qualifier shall be the team with the best record in the Tournament; in the event of a tie, the team with the highest seed shall be the automatic qualifier. Otherwise, the highest-seeded team shall be the automatic qualifier. (6/14) [NOTE: Additional Tournament policies may be found in SPR 6.3 below and the Conference Tournament Handbook.]

2016-17 CCAA Manual

71


SPR 6.2 6.2

Softball Regulations

SPR 6.2.5.1

Game Policies. 6.2.1

Ball Retrieval.

6.2.2

Facility Requirements.

6.2.3

Game Times.

Both teams shall share responsibility for ball retrieval. Facilities shall be in complete compliance with the requirements contained in the NCAA Softball Playing Rules. In addition, the facility shall have an enclosed field and dugouts, a table separate from the dugouts for scorekeeping and statistics purposes, and a visible scoreboard. The host institution shall have an infield tarp and shall provide a drying agent (e.g. Diamond Dry) to minimize the effects of rain. (6/13) Game times shall be as follows: a. Friday doubleheaders prior to the start of daylight saving time shall begin at noon, except the starting time shall be 1:00 p.m. if the facility has lights. b. Friday doubleheaders after the start of daylight saving time shall begin at 1:00 p.m. c. Saturday doubleheaders that are the first games of the series shall begin at noon. d. Saturday doubleheaders between opponents from the same region that are the last games of the series shall begin at noon. e. Saturday doubleheaders between opponents from different regions that are the last games of the series shall begin at 11:00 a.m. f. Sunday doubleheaders between opponents from different regions shall begin at 11:00 a.m. g. Sunday doubleheaders between opponents from the same region shall begin at noon. Any changes in starting times shall be mutually agreed upon by the competing institutions, however, a host institution whose field has lights may set a doubleheader game time of 4:00 p.m. on the first day of a softball series without the agreement of the visiting team. (6/13, 6/14) 6.2.4

Host Institution Responsibilities.

6.2.5

Playing Rules.

One hour before the start of a doubleheader, the host institution shall provide ice, water, cups, and singleuse disposable or washable towels in the dugouts of both teams. Contests shall be conducted under the NCAA Softball Playing Rules except as modified below. 6.2.5.1

Ball.

The ball used at the NCAA Division II Championship (Worth NC12L) shall be used for all games hosted by Conference members.

72

2016-17 CCAA Manual


SPR 6.2.5.2

Softball Regulations 6.2.5.2

SPR 6.3.6

Halted Game.

Conference contests shall be conducted under the halted game rule, however if a game is both halted and regulation, regulation shall take precedence assuming the reasonable efforts made to complete the game have failed. 6.2.6

Pre-Game Activities.

6.2.7

Uniform Color.

Each team shall be permitted a maximum of 30 minutes for batting practice in the cage beginning 90 minutes before game time. The team that hits in the cage first shall take infield first; the team that hits in the cage second shall take infield second. The pre-game countdown shall be provided by the host institution to the visiting team the day prior to the series. (6/13, 6/14) For the first doubleheader of a weekend series, the home team shall wear light-colored uniforms. For the second doubleheader of a weekend series, the visiting team shall wear light-colored uniforms. (6/12) 6.3

Conference Tournament. 6.3.1

Banquet.

6.3.2

Date.

6.3.3

Dugout Limit.

6.3.4

Format.

6.3.5

Institutional Administrator.

6.3.6

Playing Rules.

A banquet for the competing teams shall be held prior to the Tournament competition. Attendance by all competing teams is required. Institutions shall be responsible for paying for the cost of their teams to attend. The Tournament shall be held the Friday, Saturday, and Sunday between the end of the regular-season and the beginning of NCAA Championship. Each team is permitted a maximum of 26 individuals in the dugout, including the 20 student-athletes on the roster. The four teams with the highest winning percentage in regular-season play shall qualify for the Conference Tournament. The Tournament shall be a double-elimination event. An administrator from each participating institution shall be present at the Tournament for the duration of the institution’s involvement. The administrator may be the faculty athletics representative or a nonCouncil member. Contests shall be conducted under the NCAA Softball Playing Rules or the NCAA Championship Handbook.

2016-17 CCAA Manual

73


SPR 6.3.7 6.3.7

Softball Regulations

SPR 6.3.8.1.1-d

Schedule.

Games shall be played according to the following schedule: (6/14) Friday Game 1: Seed #1 vs. Seed #4, 3:00 p.m. Game 2: Seed #2 vs. Seed #3, 5:30 p.m. Saturday Game 3: Winner of Game 1 vs. Winner of Game 2, Noon Game 4: Loser of Game 1 vs. Loser of Game 2, 2:30 p.m. Game 5: Winner of Game 4 vs. Loser of Game 3, 5:00 p.m. Sunday Game 6: Winner of Game 3 vs. Winner of Game 5, 10:00 a.m. Game 7: Winner of Game 6 vs. Loser of Game 6, noon (necessary if Game 6 teams each have one loss) 6.3.8

Seeding.

Seeding for the Tournament shall be determined by the final regular-season Conference standings. The team with the highest won-lost percentage in Conference play shall be the number one seed, the team with second-highest won-lost percentage in Conference play shall be the number two seed, and so forth. In the event of a tie in the regular-season Conference winning percentage among eligible teams for the Tournament, seedings shall be determined using steps in the following order. 6.3.8.1

Tie-Breaking Procedures.

All ties shall be broken beginning at the top of the final regular-season Conference standings. (6/14) Only one team shall be seeded in any tie-breaking step. Remaining tied teams shall revert to the first step of the applicable tie-breaker procedure. For example, if two teams remain tied in any tie-breaker step after all other teams have been eliminated, the procedure reverts to the first step of the two-team tie-breaker procedure. When one team wins a tiebreaker, all other teams revert to the first step of the applicable two-team or three-or-more-teams procedure. (6/14) 6.3.8.1.1 Two Teams. a. Highest won-lost percentage in games between the two teams. (6/14) b. Each tied team’s record against the team occupying the highest position in the final regular-season standings shall be compared. The team with the best record in this comparison shall receive the higher seed. This process shall be repeated moving down through the standings as necessary. (6/14) c. When arriving at another group of tied teams, each tied team’s collective record against the group of tied teams (prior to the group’s own tie-breaking procedure) shall be compared, rather than the performance against individual teams in the group. (6/14) d. Coin toss conducted by the Commissioner or designee. (6/14)

74

2016-17 CCAA Manual


SPR 6.3.8.1.2

Softball Regulations

SPR 6.4.1.1

6.3.8.1.2 Three or More Teams.

If at any point a tie is reduced to two teams, then the procedure reverts to the first step of the two-team tie-breaking procedure in SPR 6.3.8.1.1 above. (6/14) a. Highest won-lost percentage in games between the tied teams. (6/14) b. Each tied team’s record against the team occupying the highest position in the final regular-season standings shall be compared. The team with the best record in this comparison shall receive the higher seed. This process shall be repeated moving down through the standings as necessary. (6/14) When arriving at another group of tied teams, each tied team’s collective record against the group of tied teams (prior to the group’s own tie-breaking procedure) shall be compared, rather than the performance against individual teams in the group. (6/14) c. Coin toss conducted by the Commissioner or designee. (6/14) 6.3.9

Site.

The Conference Tournament shall be held at a predetermined site. 6.3.10 Squad Limit.

Competing teams are limited to 20 student-athletes in uniform for the duration of the tournament. No changes may be made to the 20-person roster after it is submitted at the Tournament technical meeting. 6.4

Awards.

The softball coaches shall select recipients for all Conference awards. Nominations for all Conference awards shall be submitted by the Monday following the conclusion of the Conference schedule. All nominees for the all-Conference team may be nominated for only one position. Nominees for utility player must have played in 33 percent of the institution’s Conference games at two different positions. Nominees for the designated player position must have played 50 percent of all of the institution’s Conference games at that position. Nominees for the pitcher positions must average one inning pitched per total team games played. Ballots, with nominees and their overall and Conference statistics organized by position, shall be distributed to the coaches by the Conference office. A weighted-voting system shall be used. Coaches may not vote for themselves or for their own student-athletes for any of the awards. Ballots shall be returned to the Conference office by Tuesday after the completion of the regular season. 6.4.1 All-Conference Team.

Each member of the all-Conference first and second team shall be provided an award from the Conference. (9/14) 6.4.1.1

First Team.

The first team shall be composed of one catcher, one first baseman, one second baseman, one shortstop, one third baseman, three outfielders, two pitchers, one utility/pitcher, one utility/ non-pitcher, one designated player, and two at-large positions. The two players receiving the most points in the balloting after all other first-team positions are filled shall be designated as the at-large selections. (9/14)

2016-17 CCAA Manual

75


SPR 6.4.1.2

Softball Regulations 6.4.1.2

Second Team.

6.4.1.3

Honorable Mention.

SPR 6.5

The second team shall be composed of one catcher, one first baseman, one second baseman, one shortstop, one third baseman, three outfielders, two pitchers, one utility/pitcher, one utility/nonpitcher, one designated player, and two at-large positions. The two players receiving the most points in the balloting after all other first- and second-team positions are filled shall be designated as the at-large selections. (9/14) Student-athletes who are not part of either the all-Conference first or second teams and who receive votes from two or more coaches shall be accorded honorable mention recognition. (9/14) 6.4.2

Individual Awards.

Individual awards from the Conference shall be provided to the Coach of the Year, the Most Valuable Player, the Most Valuable Pitcher, the Newcomer of the Year, and the Freshman of the Year. 6.5

Meetings of Coaches.

There shall be an in-person meeting of the head softball coaches in the fall each year. The meeting shall be held in the North in even-numbered years and in the South in odd-numbered years. The attendance of each head coach is mandatory. (6/14)

76

2016-17 CCAA Manual


SPR 7

Track and Field Regulations

SPR 7.3.2.2

CHAPTER 7—TRACK AND FIELD REGULATIONS 7.1

Playing Season Policies. 7.1.1

Championships Determination.

7.1.2

Conference Schedule.

The team and individual Conference champions in both men’s and women’s track and field shall be determined at a Conference championship meet. There shall be no required regular season Conference schedule in the sport of track and field. Institutions are encouraged to compete against in-region opponents in a scoring meet prior to the Conference Championships. 7.1.2.1

Rescheduling Policies.

No track and field meet shall be rescheduled if cancelled. 7.2

Meet Policies. 7.2.1

Playing Rules.

Regular-season meets shall be conducted under the NCAA Men’s and Women’s Track & Field and Cross Country Rules. 7.3

Conference Championships. 7.3.1

Date.

7.3.2

Entries.

The Championships shall be held the Thursday-Friday-Saturday that is three weeks prior to the NCAA Division II Track and Field Championships.

7.3.2.1

Number.

7.3.2.2

Process.

The maximum number of entrants a member institution shall have in the Conference Track and Field Championships is 32 for men and 32 for women. Decathlon and heptathlon entrants shall count against an institution’s total, and decathlon/heptathlon competitors may also enter other events in the Conference Championships. Entries for the Conference Track and Field Championships shall be submitted through DirectAthletics and the flashwest.com website. The Conference ranked performance list posted on flashwest.com at midnight the Sunday prior to the Championships shall be considered the final Conference ranked performance list. Institutions may submit entries from the Sunday prior to the Championships until 3:00 p.m. PT on the Monday prior to the Championships. All entries submitted by the 3:00 p.m. Monday deadline will be considered final and declared.

2016-17 CCAA Manual

77


SPR 7.3.2.2

Track and Field Regulations

SPR 7.3.7.2

The list of declared athletes will be posted on flashwest.com after 9:00 p.m. on the Monday preceding the Championships. Only entry marks that appear on the final Conference ranked performance list will be shown. Any student-athlete entered in an event without a time or mark on the final Conference ranked performance list shall be entered with no time or mark. 7.3.3

Finances.

7.3.4

Format.

7.3.5

Officials.

7.3.6

Personal Electronic Devices.

7.3.7

Playing Rules.

All gate receipts shall be forwarded to the Conference. The host institution shall pay meet expenses. The Conference shall pay an entity to manage the final Conference ranked performance list and seeding process, the FAT operator, an announcer, and for the production of the meet program. The Conference Track and Field Championships shall be a three-day meet. The host institution shall notify competing institutions of the trials schedule by 5:00 p.m. on the Tuesday prior to the championships. Officials for the Championships shall include the starter, the assistant starter, the running referee, the field referee, the chief inspector, the implement inspector, and the FAT operator. The host institution shall be reimbursed up to $5000, or the actual cost whichever is less, by the Conference. The use of personal electronic devices (e.g., headsets, cell phones, etc.) shall be prohibited in the official warm-up and competitive areas designated by the host institution. The Championships shall be conducted under the NCAA Men’s and Women’s Track & Field and Cross Country Rules except as modified below. 7.3.7.1

Field Events. 7.3.7.1.1 Advancement.

Each competitor in trials will be permitted three attempts. The top nine finishers in the trials will advance to the finals and each will be permitted an additional three attempts. 7.3.7.1.2 Vertical Jumps.

Opening heights and incremental increases for the vertical jump events shall be established at the coaches’ technical meeting the day prior to the Championships. Increments of five centimeters for the men’s and women’s high jump, and 15 centimeters for the men’s and women’s pole vault will be made. If one competitor remains in the competition, the jumper shall determine the height of the crossbar. 7.3.7.2

Jury of Appeal.

The Jury of Appeal shall consist of three individuals appointed by the meet director. The Jury of Appeal may not consist of coaches, the running referee or the field referee. The Jury of Appeal shall also consider cases of competitors who appear not to be competing to the best of their ability for a given circumstance (that is, giving an honest effort).

78

2016-17 CCAA Manual


SPR 7.3.7.3

Track and Field Regulations 7.3.7.3

Order of Events.

Day 1—Thursday Heptathlon (W) Decathlon (M) Day 2—Friday Heptathlon (W) Decathlon (M) Pole vault finals (M), (W) Hammer throw trials and finals (M), (W) Long jump trials and finals (M), (W) High jump finals (M) 4 x 100M relay trials (W) 4 x 100M relay trials (M) 3000M steeplechase trials (W) 3000M steeplechase trials (M) 1500M trials (W) 1500M trials (M) 100M hurdles trials (W) 110M hurdles trials (M) 400M trials (W) 400M trials (M) 100M trials (W) 100M trials (M) 800M trials (W) 800M trials (M) 400M hurdles trials (W) 400M hurdles trials (M) 200M trials (W) 200M trials (M) 4 x 400M relay trials (W) 4 x 400M relay trials (M) 10,000M finals (M) 10,000M finals (W)

2016-17 CCAA Manual

SPR 7.3.7.3

Day 3—Saturday Triple jump trials and finals (W), (M) Discus throw trials and finals (W), (M) Shot put trials and finals (M), (W) High jump finals (W) Javelin throw trials and finals (W), (M) 4 x 100M relay finals (W) 4 x 100M relay finals (M) 3000M steeplechase finals (W) 3000M steeplechase finals (M) 1500M finals (W) 1500M finals (M) 100M hurdles finals (W) 110M hurdles finals (M) 400M finals (W) 400M finals (M) 100M finals (W) 100M finals (M) 800M finals (W) 800M finals (M) 400M hurdles finals (W) 400M hurdles finals (M) 200M finals (W) 200M finals (M) 5000M finals (W) 5000M finals (M) 4 x 400M relay finals (W) 4 x 400M relay finals (M)

79


SPR 7.3.7.4

Track and Field Regulations 7.3.7.4

SPR 7.3.7.6

Qualifying Standards.

The following qualifying standards shall apply. In addition, four rights of entry (ROEs) per gender with no more than two ROEs per event shall be permitted. The ROEs would be intended for athletes who did not have a mark or time in that event on the Track and Field Results Reporting System list. In that case, ROEs would be entered and seeded with “no mark”. (11/15) Event 100m 200m 400m 800m 1500m 3000m Steeplechase 5000m 10000m 100 Hurdles 110 Hurdles 400 Hurdles 400 Relay 1600 Relay High Jump Pole Vault Long Jump Triple Jump Shot Put Discus Javelin Hammer Decathlon Heptathlon

Men Women 11.25 12.75 23.00 25.85 51.00 60.30 1:58.00 2:24:00 4:10.00 4:55.00 10:00.00 12:21.00 16:00.00 19:00.00 NA NA — 16.50.00 16.50.00 — 60.00 70.00 NA NA NA NA 5-8 4-10 13-0 9-6 20-0 16-0 40-0 34-0 40-0 32-0 125-0 100-0 140-0 90-0 130-0 100-0 NA — — NA (11/15)

7.3.7.5

Seeding.

7.3.7.6

Time Schedule.

If an event does not include trials and is held only as a final, seedings shall be created by entry performance and not by lot. The time schedule for the Championships shall be recommended by the host institution based upon the layout and features of its competitive facility and shall be approved by the Commissioner. Intervals between preliminary heats and finals shall be limited to 10 minutes. On Day 2 of the Championships, the pole vault, hammer throw, and long jump events shall begin 90 minutes before the first running event. The high jump shall begin 30 minutes before the first running event. On Day 3 of the Championships, the triple jump, discus throw, and shot put events shall begin 90 minutes before the first running event. The high jump shall begin 30 minutes before the first running event. Scheduled event times may be altered to eliminate gaps in starting times between events, however canceled events shall not change the time schedule.

80

2016-17 CCAA Manual


SPR 7.3.8 7.3.8

Track and Field Regulations

SPR 7.5

Site.

The Championships shall be held in the south in even-numbered years and in the north in odd-numbered years. 7.4

Awards. 7.4.1

All-Conference Team.

7.4.2

Awards Presented at the Championships.

7.4.3

High Point Award.

7.4.4

Individual Awards.

The all-Conference team shall consist of the top three finishers in each event at the Conference Championships and each shall be provided an award from the Conference. (1/14, 9/14) At the conclusion of the Conference Championships, the coaches shall select a Men’s Track Athlete of the Meet, a Men’s Field Athlete of the Meet, a Women’s Track Athlete of the Meet, a Women’s Field Athlete of the Meet, a Men’s Freshman of the Meet, a Women’s Freshman of the Meet, a Men’s Newcomer of the Meet, a Women’s Newcomer of the Meet, a Men’s Coach of the Year, and a Women’s Coach of the Year. An award from the Conference shall be provided to the honorees. Coaches may not vote for themselves, but may vote for their own student-athletes for the awards. (9/14, 11/15) The men’s competitor and women’s competitor who score the most points at the Conference Championships shall be recognized with the High Point Award. (9/14). An individual award from the Conference shall be provided to the Athlete of the Year in men’s and women’s track and field. (9/14, 11/15) The Conference track and field coaches shall select recipients for all track and field individual awards. Voting shall be completed three days following the completion of the NCAA Championships. Coaches may vote for their own student-athletes for any of the individual awards. (9/14, 11/15) 7.5

Meetings of Coaches.

There shall be an annual conference call of the head track and field coaches in the fall. The participation of each head coach is mandatory. (6/12, 6/14)

2016-17 CCAA Manual

81


SPR 8

Women’s Volleyball Regulations

SPR 8.1.3-a

CHAPTER 8—WOMEN’S VOLLEYBALL REGULATIONS 8.1

Playing Season Policies. 8.1.1

Championship Determination.

8.1.2

Conference Schedule.

The Conference champion shall be the winner of the Conference Post-Season Tournament. (10/14, 1/16) Each team shall play a double-round robin home-and-home schedule against other teams in its division and a single round-robin schedule against the teams not in its division. Divisions and travel partners shall be aligned as follows: (1/14, 10/14, 1/16) North Cal State East Bay-Cal State Monterey Bay Sonoma State-San Francisco State Stanislaus State-Chico State Humboldt State 8.1.2.1

Rescheduling Policies.

8.1.2.2

Schedule Changes.

South Cal Poly Pomona-Cal State San Bernardino Cal State Dominguez Hills-Cal State Los Angeles Cal State San Marcos-UC San Diego

Postponed contests shall be rescheduled for a date mutually agreed upon by the athletics directors (or designees) of the competing institutions. If the athletics directors (or designees) of the competing institutions cannot agree upon a date to play a postponed contest, the Commissioner shall assign a date. (9/14) Date changes for weekend contests may be made by mutual agreement of the athletics directors of all four institutions competing against each other. Any Tuesday match may be moved to another day of the same week upon mutual agreement of the athletics directors of the two competing teams. In weeks during which teams play the team without a travel partner, a Thursday match may be moved to Friday or a Saturday match may be moved to Friday of the same week upon mutual agreement of the athletics directors of the two competing teams. In weeks when an institution has only one match scheduled, the match may be moved to any day of the same week upon mutual agreement of the athletics directors of the two competing teams. The Conference office shall be notified of all schedule changes. (1/15) 8.1.3

Conference Tournament.

The winner of the Conference Tournament shall be the Conference’s automatic qualifier for the NCAA Division II Women’s Volleyball Championship. (10/14) If the Conference Tournament has not begun and cannot be played, automatic qualifier shall be the winner of the regular-season match between the #1 seed in the north division and the #1 seed in the south division. (6/15, 6/16) If the Tournament has begun, but cannot be played to completion, the following procedure shall be used to determine the automatic qualifier. (6/15, 6/16) a. The highest-seeded team remaining in the Tournament at the time of cancellation shall be the automatic qualifier. If both teams having the same high seed remain in the Tournament at the time of cancellation (e.g., North #1 seed and South #1 seed), then the automatic qualifier shall be the winner of the regular-season match between the two teams. (6/16)

82

2016-17 CCAA Manual


SPR 8.1.3-b

Women’s Volleyball Regulations

SPR 8.2.3.4

b. If Step a fails to resolve the issue (e.g., both #1 seeds remain in the Tournament when it is canceled part way through the event but the two teams did not face each other during the regular season), then the team with the highest winning percentage in regular-season matches against the entire Tournament field shall be the automatic qualifier. (6/16) c. If Steps a and b fail to resolve the issue, the automatic qualifier shall be the winner of a coin toss conducted by the Commissioner or his/her designee. (6/16)

[NOTE: Additional Tournament policies may be found in SPR 8.3 below and the Conference Tournament Handbook.] 8.2

Match Policies. 8.2.1

Bench Area.

8.2.2

Introductions.

8.2.3

Playing Rules.

If team bench chairs separate from the spectator seating area cannot be provided, host institutions shall leave two rows of seats vacant behind both team benches. Pre-match introductions shall follow the procedures listed in NCAA Championship Handbook. Conference contests shall be conducted under the NCAA Volleyball Rules and Interpretations except as modified below. 8.2.3.1

Ball.

8.2.3.2

Ball Persons.

8.2.3.3

Intermission.

8.2.3.4

Officials.

The Molten IV58L-N Blue, Silver, and White Super Touch volleyball shall be used for all regularseason competition. The host institution shall provide at least two ball persons to implement a three-ball rotation system. A ten-minute intermission shall occur between the second and third sets of all Conference matches and the host institution shall provide a room in which the visiting team may convene. (1/14) The Conference shall assign two referees and two linespeople to all contests. (1/14)

2016-17 CCAA Manual

83


SPR 8.2.3.5

Women’s Volleyball Regulations 8.2.3.5

SPR 8.2.10

Pre-Match Activities.

For Conference matches only, the pre-match countdown shall be as follows: (6/14) Time Allotted :15 :15 :21 :04 :04 :05 :05 :01

Actual Time 5:50–6:05 6:05–6:20 6:20–6:41 6:30 6:41–6:45 6:45–6:49 6:49–6:54 6:54–6:59 6:57 6:59–7:00 7:00

Visible Clock 1:10–:55 :55–:40 :40–:19 :30 :19–:15 :15–:11 :11–:06 :06–:01 :03 :01–:00 :00

8.2.4

Pre-Match Warm-Up Equipment.

8.2.5

Public Address Announcer.

8.2.6

Scouting.

8.2.7

Starting Time.

8.2.8

Statistics.

8.2.9

Travel Party.

Protocol Visiting team court Home team court Court available for shared warm-up Coin toss Visiting team court Home team court Visiting team court Home team court Lineups due, may be changed until :01 Team huddle/Announcements Match begins with National Anthem and introductions

The host institution shall provide 30 volleyballs, properly inflated, on the main court for warm-up. The use of a public address announcer is required. (1/14) In-person scouting of Conference matches by coaches or student-athletes is prohibited. Conference volleyball coaches shall not provide video of a contest to any non-Conference institution unless the non-Conference institution was a participant in the contest. (9/14) All Conference contests shall begin at 7:00 p.m., unless the athletics directors of the two competing institutions mutually agree upon a different match time. (1/15, 6/15) The host institution shall provide an official scorer and a minimum of two statisticians. Statistics shall be recorded in accordance with the NCAA Volleyball Statisticians’ Manual. An official NCAA box score and an official NCAA scoresheet shall be provided to the visiting team immediately following the contest. The visiting team is limited to a maximum of 15 student-athletes who may travel, dress, warm-up, and/ or sit on the team bench. There is no limit on the number of student-athletes who may participate for the home team. 8.2.10 Video Exchange Procedures.

The host institution shall record each contest using a videocamera that is positioned at center of the endline at a minimum height of 12 feet. The recording shall include audio. The camera recording the video shall be started at the beginning of the match and stopped at the end of the match, with no other stopping or pausing. The host institution shall transfer a copy of the video of the contest to the visiting team immediately following the contest’s conclusion via a Secure Digital (SD) card. The host institution is responsible for uploading contest video to the Conference video server by 12:00 p.m. on the Monday following the contest. (See also AR 17—Video Policies.) (6/14, 6/16) 84

2016-17 CCAA Manual


SPR 8.3 8.3

Women’s Volleyball Regulations

SPR 8.3.7

Conference Tournament. 8.3.1

Bench Limit.

8.3.2

Date.

8.3.3

Format.

8.3.4

Institutional Administrator.

8.3.5

Playing Rules.

The bench limit shall align with the limit in place for the NCAA Championship. (6/15, 6/16) The Tournament shall be held the Thursday, Friday, and Saturday following the conclusion of the Conference season. (10/14) The four teams in each division with the highest winning percentage in regular-season play shall qualify for the Conference Tournament. The Tournament shall be a single-elimination event. (10/14, 1/16) An administrator from each participating institution shall be present at the Tournament for the duration of the institution’s involvement. The administrator may be the faculty athletics representative or a nonCouncil member. (6/15) Conference contests shall be conducted under the NCAA Volleyball Rules and Interpretations except as modified below. 8.3.5.1

Intermission.

8.3.5.2

Participation Limit.

8.3.5.3

Pre-Match Activities.

The intermission period shall not be used during any matches. (6/16) The participation limit shall align with the limit in place for the NCAA Championship. A team shall designate the student-athletes who will participate in a given match ten minutes prior to the beginning of the match; no replacements for that match will be permitted for any reason. (6/16) For the championship match only, the regular-season pre-match countdown shall be followed. (See SPR 8.2.3.5) (6/16) 8.3.6

Pre-Tournament Practice.

8.3.7

Schedule.

The order of practices on the day prior to the beginning of the Conference Tournament shall match the order of play in the Tournament. The practice schedule may be altered by the staff to accommodate travel schedules. (6/16) Matches shall be played according to the following schedule: (10/14) Thursday Match 1: North #3 vs. South #2 (10/14, 1/16) Match 2: South #4 vs. North #1 (10/14, 1/16) Match 3: South #3 vs. North #2 (10/14, 1/16) Match 4: North #4 vs. South #1 (10/14, 1/16)

2016-17 CCAA Manual

85


SPR 8.3.7

Women’s Volleyball Regulations

SPR 8.3.8.1.2

Friday Match 5: Winner Match 1 vs. Winner Match 2 (10/14) Match 6: Winner Match 3 vs. Winner Match 4 (10/14) Saturday Match 7: Winner Match 5 vs. Winner Match 6 (10/14) 8.3.8

Seeding.

Seeding for the Tournament shall be determined by the final regular-season Conference divisional standings. The team with the highest won-lost percentage in Conference play in its division shall be the number one seed from that division, the team with second-highest won-lost percentage in Conference play in its division shall be the number two seed from that division, and so forth. In the event of a tie in the regular-season Conference winning percentage among eligible teams for the Tournament, seedings shall be determined using steps in the following order. (10/14, 6/15, 1/16) 8.3.8.1

Tie-Breaking Procedures.

All ties shall be broken beginning at the top of the final regular-season Conference divisional standings. (6/15, 1/16) Only one team shall be seeded in any tie-breaking step. Remaining tied teams shall revert to the first step of the applicable tie-breaker procedure. For example, if two teams remain tied in any tie-breaker step after all other teams have been eliminated, the procedure reverts to the first step of the two-team tie-breaker procedure. When one team wins a tiebreaker, all other teams revert to the first step of the applicable two-team or three-or-more-teams procedure. (6/15) 8.3.8.1.1 Two Teams. a. Highest won-lost percentage in matches between the two teams. (6/15) b. Highest ratio of sets won compared to sets lost for all Conference matches. (6/15) c. Highest ratio of points won compared to points lost for all Conference matches. (6/15) d. Coin toss conducted by the Commissioner or designee. (6/15) 8.3.8.1.2 Three or More Teams.

If at any point a tie is reduced to two teams, then the procedure reverts to the first step of the two-team tie-breaking procedure in SPR 8.3.8.1.1 above. (6/15) a. Highest won-lost percentage in matches between the tied teams, except that if the tied teams did not play an equal number of matches against each other, this step shall be skipped. (6/15) b. Highest ratio of sets won compared to sets lost for all Conference matches. (6/15) c. Highest ratio of points won compared to points lost for all Conference matches. (6/15) d. Coin toss conducted by the Commissioner or designee. (6/15)

86

2016-17 CCAA Manual


SPR 8.3.9 8.3.9

Women’s Volleyball Regulations

SPR 8.5

Site.

The Conference Tournament shall be held at the following sites: (1/15) Year Host Institution 2016..............Cal State San Bernardino (1/15) 8.4

Awards.

The volleyball coaches shall select recipients for all volleyball awards. The Conference shall solicit nominations for Conference awards two weeks prior to the end of the regular season and shall provide a list of nominations and a ballot by Wednesday of the last week of the regular season. Coaches shall rank their top 15 choices, indicating their first choice with 15 points, their second with 14 points, and so on. Coaches may not vote for themselves or for their own student-athletes for any of the awards. Ballots shall be received by the Conference office by the Sunday immediately following the conclusion of the regular season. (6/15) 8.4.1

All Conference Team.

8.4.2

Individual Awards.

The all-Conference first team shall be composed of the Conference Player of the Year, the Libero of the Year, and the Setter of the Year with the remaining first-team spots to be filled with the next nine studentathletes with the highest point totals in the all-Conference balloting. The next 12 student-athletes who received the most points in the balloting shall be named to the all-Conference second team. Each member of the all-Conference first and second teams shall receive an award from the Conference. Student-athletes who are not part of either the all-Conference first or second teams and who receive votes from two or more coaches shall be accorded honorable mention recognition. (1/14, 9/14) An individual award from the Conference shall be provided to the Coach of the Year, the Player of the Year, the Libero of the Year, the Setter of the Year, the Freshman of the Year, and the Newcomer of the Year. The Freshman of the Year and the Newcomer of the Year shall be the individuals who qualify for these awards and receive the most points in the all-Conference voting by the coaches. (1/14, 9/14) 8.5

Meetings of Coaches.

There shall be an in-person meeting of the head women’s volleyball coaches on a Monday in mid-December each year. The meeting shall be held in the South in odd-numbered years and in the North in even-numbered years. The attendance of each head coach is mandatory. (6/14, 6/15, 11/15)

2016-17 CCAA Manual

87


88

2016-17 CCAA Manual


APPENDICES

Appendix A B C D E F G H I J K L M N O P Q R

2016-17 CCAA Manual

Subject Page Committee Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Student Statement for Use in Determining Eligibility . . . . . . . . . 91 Permission to Contact Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Intra-Conference Transfer Release Form . . . . . . . . . . . . . . . . . . . . 93 Eligibility Waiver Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Hardship Waiver Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Medical Absence Waiver Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 International Competition Waiver Form . . . . . . . . . . . . . . . . . . . . 99 Financial Aid Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Conference Letter of Intent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Faculty Athletics Representatives Guidelines . . . . . . . . . . . . . . . 103 Conference Membership Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Medical Documentation Standards for Waivers . . . . . . . . . . . . . 106 Hazing Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Conference Championship/Tournament Dates and Sites . . . . . . 111 Sports Sponsorship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Student-Athlete Release Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Changes to Conference Regulations . . . . . . . . . . . . . . . . . . . . . . . . 114

89


Committee Assignments

APPENDIX A—COMMITTEE ASSIGNMENTS Administrative Committee Jamie Bouyer Kim Duyst Earl Edwards Kirby Garry Charles Guthrie David Horner (Chair) Patrick Krug David Larson Laura Tropila Board Executive Committee Brian Swanson Leroy Morishita (chair) Eduardo Ochoa Leslie Wong Board member to be named Mike Matthews (ex officio, non-voting) Competition Committee Anita Barker Jamie Bouyer Linda Colker Dan Collen Mitch Cox Stephanie Duke (chair) Kim Duyst Earl Edwards Jeff Falkner Bill Fusco Kirby Garry Daryl Gross Apryl Guisasola Charles Guthrie Sheila Hudson Stephanie Lane Mike Matoso Joan McDermott Wendy Taylor May Jennifer Milo Ken Parsons Brian Swanson Laura Tropila Morgan Walker

90

Council Executive Committee Dan Collen Mitch Cox Joan McDermott Brian Swanson (chair) Steven Winter Mike Matthews (ex officio, non-voting) FARC Eligibility Subcommittee Ben Cherry Mike Ernst David Horner (chair) David Larson Steven Winter Carol Rivera (ex officio, non-voting) Hall of Fame Committee Rudy Carvajal Bill Fusco (chair) Kevin Gilmore Apryl Guisasola Bob Hiegert Karen Miller Council Administrative Liaisons Coaches Groups Baseball: Mitch Cox Men’s Basketball: Dan Collen Women’s Basketball: Jamie Bouyer Cross Country: Kim Duyst Men’s Golf: Earl Edwards Men’s Soccer: Ken Parsons Women’s Soccer: Stephanie Duke Softball: Jennifer Milo Track & Field: Brian Swanson Women’s Volleyball: To be named Administrative Groups Athletic Medicine: Laura Tropila Compliance: Kim Duyst Officiating: Kirby Garry SAAC: Sheila Hudson Sports Information: Bill Fusco

2016-17 CCAA Manual


Student Statement for Use in Determining Eligibility

APPENDIX B—STUDENT STATEMENT FOR USE IN DETERMINING ELIGIBILITY In accordance with CCAA CB 4.4, each student-athlete shall, prior to participation in any intercollegiate competition, complete and sign this Conference Student Statement annually.

I understand that any information falsely given or concealed pertinent to my eligibility may result in serious NCAA, Conference, or institutional consequences. _______________________________________________ Student-Athlete (Print) _______________________________________________ Student-Athlete (Signature)

2016-17 CCAA Manual

______________________________________________ Date

91


Permission to Contact Form

APPENDIX C—PERMISSION TO CONTACT FORM PERMISSION TO CONTACT FORM NCAA 13.1.1.2 Four-Year College Prospective Student-Athletes. An athletics staff member or other representative of the institution’s athletics interests shall not make contact with the student-athlete of an NCAA or NAIA four-year collegiate institution, directly or indirectly, without first obtaining the written permission of the first institution’s athletics director (or an athletics administrator designated by the athletics director) to do so, regardless of who makes the initial contact. If permission is not granted, the second institution shall not encourage the transfer and shall not provide athletically related financial assistance to the student-athlete until the student-athlete has attended the second institution for one academic year. If permission is granted to contact the student-athlete, all applicable NCAA recruiting rules apply. (See Bylaw 13.1.6 for legislation regarding contacts and Bylaw 13.1.3.1 for legislation regarding telephone calls.) If an institution receives a written request from a student-athlete to permit another institution to contact the student-athlete about transferring, the institution shall grant or deny the request within 14 consecutive calendar days of receipt of the request. If the institution fails to respond to the student-athlete’s written request within 14 consecutive calendar days, permission shall be granted by default and the institution shall provide written permission to the student-athlete. To be completed by the institution requesting permission to speak. Name of Student-Athlete:

_______________________________________

Student-Athlete’s Sport:

_______________________________________

Student-Athlete’s Current Institution:

_______________________________________

Name of Institution Requesting Permission to Speak:

_______________________________________

To be completed by the student-athlete’s current institution. Do we have permission to contact this student-athlete regarding a possible transfer to our institution?

________ Yes ________ No

PLEASE NOTE: This form does not release this student-athlete from your institution. If the student-athlete wishes to transfer from your institution, the CCAA Intra-Conference Transfer Release Form must be signed. At that point, the institution that the student-athlete wishes to transfer to can apply for a waiver of the CCAA Intra-Conference Transfer Rule if extenuating circumstances are present. ___________________________________________ Print Name

______________________________________________ Signature

___________________________________________ Title

______________________________________________ Date

92

2016-17 CCAA Manual


Intra-Conference Transfer Release Form

APPENDIX D—INTRA-CONFERENCE TRANSFER RELEASE FORM California Collegiate Athletic Association CCAA INTRA-CONFERENCE TRANSFER RELEASE FORM CB 4.8 Intra-Conference Transfers: An undergraduate student-athlete who transfers directly from one Conference institution to another Conference institution shall serve one year of residence (two full-time semesters or three full-time quarters) at the certifying institution before being declared eligible for competition at the certifying institution. CB 4.8.1 Waiver: The intra-Conference transfer rule penalty of one year of residence may be waived if (1) the institution from which the studentathlete transferred has no objection to a waiver of the year of residence penalty and (2) the Eligibility Subcommittee of the Faculty Athletics Representatives Committee grants a waiver. Conference institutions that have invested heavily in a student-athlete reserve the right to ask for a year of residence penalty for the intra-conference transfer, personal circumstances not withstanding. Nevertheless, under extraordinary circumstances, the Eligibility Subcommittee may waive the year of residency without the concurrence of the institution from which the student-athlete transferred. In the event of a tie vote from the Eligibility Subcommittee on a waiver request, the request will be referred to the full Faculty Athletics Representatives Committee, and a majority vote shall determine the outcome of the waiver request.

To be completed by the institution that the student-athlete is transferring FROM. Name of Student-Athlete: Student-Athlete’s Sport: Name of Institution Student-Athlete is Transferring From: Has the student-athlete attended any other institution(s)? Yes Institution 1:

From:

To:

Institution 2:

From:

To:

No

In what sport(s) and for how many seasons did this student-athlete use a season of competition? Sport:

Seasons of Practice:

Seasons of Competition:

Sport:

Seasons of Practice:

Seasons of Competition:

Was the student-athlete a qualifier, as defined by NCAA Bylaw 14.3.1.1? Yes

No

N/A

Is the student-athlete in good academic standing at your institution? Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Does the student-athlete meet satisfactory progress at your institution for the 2015-16 academic year? Would the student-athlete be eligible to compete at your institution for the 2016-17 academic year? Was the student-athlete recruited by your institution? Did the student-athlete receive athletics grant-in-aid from your institution? Did the student-athlete sign a National or Conference Letter of Intent at your institution? If the student-athlete signed a National or Conference Letter of Intent at your institution, please indicate the date the student-athlete signed it: Do you support the student-athlete being granted the one-time transfer exception for residency? [Per NCAA Bylaw 14.5.5.3.9 (c)] Do you support the student-athlete receiving a waiver of the Intra-CCAA Transfer Rule if the student-athlete pursues one? Yes

No

Abstain

Completion of this form does not waive any penalty associated with the CCAA Intra-Conference Transfer rule. See CCAA CB 4.8. Print Name:

Title:

Signature:

Date:

2016-17 CCAA Manual

Rev. 6/30/15

93


CCAA Eligibility Waiver Form

APPENDIX E—CCAA ELIGIBILITY WAIVER FORM

! ! ! !

! ! ! !

CCAA ELIGIBILITY WAIVER

CCAA ELIGIBILITY WAIVER

Student-Athlete Student-Athlete

Date

Date

Institution Institution

FAR

FAR

Next date of competition (if away contest indicate scheduled travel date to competition):

Next date of competition (if away contest indicate scheduled travel date to competition):

Academic Status and Personal Data of Athlete OverallAcademic GPA

!

College Units Completed Status and Personal Data of Athlete

Overall GPA

!

College Units Completed

Colleges Attended (List names of all institutions, dates of attendance and sports participated in)

INSTITUTION

ATTENDANCE DATES

SPORTS

Colleges Attended (List names of all institutions, dates of attendance and sports participated in)

INSTITUTION

ATTENDANCE DATES

SPORTS

!

Nature of Appeal

!

!

2.0 GPA (CB 4.2) Intra-Conference Transfer (CB 4.8)

Nature of Appeal Other (Explain):

2.0 GPA (CB 4.2)

Justification of Appeal (Attach supporting statements by student-athlete, coach, transcripts, etc.)

Intra-Conference Transfer (CB 4.8) Other (Explain):

! ! FAR Signature _________________________________________ Date _____________

! Justification of Appeal (Attach supporting statements by student-athlete, coach, transcripts, etc.)

PROCEDURE: 1. Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance.! 2. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee.! 3. FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via email or phone call.! FAR Signature _________________________________________ Date 4. Coordinator of Compliance reports vote to the institution issuing the waiver. ! 5. Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.! PROCEDURE:

!

! !

1. 2. 3.

Approve/ Deny 4.

5.

!

Approve/ Deny

_____________

Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator Compliance.! CCAA USE ONLY - DO of NOT FILL OUT THIS PORTION OF THE FORM CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee.! FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via email or phone call.! FAR Signature Date Approve/Deny FAR Signature Date Coordinator of Compliance reports vote to the institution issuing the waiver. ! Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.!

! !

FAR Signature

Date

Approve/Deny

FAR Signature

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM

!

94 Approve/ Deny

Date

FAR Signature

2016-17 CCAA Manual Date

Approve/Deny

FAR Signature

Date


Hardship Waiver Form

APPENDIX F—HARDSHIP WAIVER FORM

! ! ! ! ! ! !

HARDSHIP WAIVER

This hardship waiver is administered by the CCAA in accordance with NCAA Bylaw 14.2.5. Please review 14.2.5 to determine if a “hardship” has occurred before completing this form. Student-Athlete

Date

Institution

FAR

Sport

Season

Date of Injury

Next date of competition (if away contest indicate scheduled travel date to competition): Seasons of eligibility used (including the season in which you are applying for a waiver): Sport’s completed contests/dates of competition (excluding discretionary exemptions and NCAA post-season) or maximum sport season contests/dates per Bylaw 17:

! !

Number of scheduled contests/dates of competition the student-athlete participated in: Sport’s completed contests/dates of competition (excluding discretionary exemptions, NCAA Post Season) x 20% or SA’s maximum allowed contests/dates of competition:

!

Brief Description of the Injury or Illness

The following documents must be submitted with this form in order for the waiver to be considered (please verify that all items in the checklist below are included): Contemporaneous medical documentation and physician statement indicating that the student-athlete was unable to compete for the remainder of the stated playing season;! Sport schedule showing the contests or dates of competition in which the student–athlete competed;! Statistics verifying the contests in which the student-athlete competed.!

! !

FAR Signature _________________________________________ Date _____________

PROCEDURE: 1. Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance.! 2. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee.! 3. FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via e-mail, phone call, or in-person meeting.! 4. Coordinator of Compliance reports vote to the institution issuing the waiver. ! 5. Coordinator of Compliance will generate a list of all waivers for the FARs at Council meetings.!

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM

!

Approve/ Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/ Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

2016-17 CCAA Manual

!

!

95


Hardship Waiver Form OPTIONAL MEDICAL CERTIFICATION HARDSHIP WAIVER Student-athlete: Sport: 1. Diagnosis of injury or illness, including medical reason for disqualifying student-athlete from competition:

2. Date of onset of injury or illness: a. Date medical attention first sought for injury or illness, if different than above: b. Was injury or illness a recurrence of a pre-existing condition? If yes, please describe:

3. What practice restrictions, if any, were imposed on the student-athlete as a result of the injury or illness: a. Beginning date of restrictions : b. Ending date of restrictions: c. How frequently was the student-athlete evaluated during the period of restrictions?

4. Specify the date student-athlete was medically cleared to return to competition or the anticipated date of return: 5. If the student-athlete was cleared to return to competition before the end of the season, to what extent was the student-athlete able to return to his/her pre-injury (or pre-illness) competitive level?

6. Additional comments, if any, related to whether the illness or injury was of an “incapacitating” nature that precluded competition for the remainder of the playing season:

Physician’s name, address, telephone number:

Signature of physician:

Date: Adopted: 6/16

96

2016-17 CCAA Manual


Medical Absence Waiver Form

APPENDIX G—MEDICAL ABSENCE WAIVER FORM

CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION

MEDICAL ABSENCE WAIVER

NCAA Bylaw 14.4.3.9 Waivers of Progress-Toward-Degree Requirements. The Academic Requirements Committee shall establish appropriate criteria for waivers of this legislation. Such waivers shall be administered by the conference members of the Association or, in the case of an independent institution, by the Academic Requirements Committee. Waivers of the progress-toward-degree rule may be granted under any of the following conditions: 14.4.3.9.1 Medical Absence Waiver. The credit hours required under the progress-toward-degree regulations of Bylaws 14.4.3.2, 14.4.3.3 and 14.4.3.4 may be adjusted to require completion of 12 units per term of actual attendance during an academic year in which a student misses a term or is unable to complete a term as a full-time student as a result of an injury or illness. Such an exception may be granted only when circumstances clearly supported by appropriate medical documentation establish that a student-athlete is unable to attend a collegiate institution as a full-time student as a result of an incapacitating physical injury or illness involving the student-athlete or a member of the student-athlete's immediate family. Credits earned by the student-athlete during the term to which the waiver applies may not be used in determining progress toward degree. A Division II conference office has the authority to administer medical absence waivers for terms that occurred at an NCAA institution prior to a studentathlete's enrollment at a member institution within the conference.

Student-Athlete

Date

Institution Sport

FAR Term(s) in Question

Next date of competition (if away contest indicate scheduled travel date to competition): Brief Summary of Why the Student-Athlete was Unable to Attend Collegiate Institution FullTime During the Stated Term(s)

Is the required medical documentation attached?

Yes

FAR Signature _________________________________________

2016-17 CCAA Manual

No

Date _____________

97


Medical Absence Waiver Form

PROCEDURE: 1. Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance. 2. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee. 3. FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via email, phone call, or in-person meeting. 4. Coordinator of Compliance reports vote to the institution issuing the waiver. 5. Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM

98

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

2016-17 CCAA Manual


International Competition Waiver Form

APPENDIX H—INTERNATIONAL COMPETITION WAIVER FORM

CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION

INTERNATIONAL COMPETITION WAIVER NCAA Bylaw 14.4.3.9 Waivers of Progress-Toward-Degree Rule. The Academic Requirements Committee shall establish appropriate criteria for waivers of this legislation. Such waivers shall be administered by the conference members of the Association or, in the case of an independent institution, by the Academic Requirements Committee. Waivers of the progress-toward-degree rule may be granted under any of the following conditions: 14.4.3.9.2 International Competition Waiver. The credit hours required under the progress-toward-degree regulations of Bylaws 14.4.3.2, 14.4.3.3 and 14.4.3.4 may be adjusted to require completion of 12 hours per term of actual attendance during an academic year in which a student is not enrolled for a term or terms or is unable to complete a term as a result of participation in the Pan American, Olympic, World Championships, World Cup, World University Games or World University Championships (including final Olympic tryouts and the officially recognized training program that directly qualifies participants for those tryouts). This waiver provision may be applied to not more than two semesters or three quarters.

Student-Athlete

Date

Institution Sport

FAR Term(s) in Question

Next date of competition (if away contest indicate scheduled travel date to competition): Brief Summary of Why the Student-Athlete was Unable to Attend Collegiate Institution FullTime During the Stated Term(s)

Is the appropriate documentation from the national governing body attached?

Yes

FAR Signature _________________________________________

2016-17 CCAA Manual

No

Date _____________

99


International Competition Waiver Form

PROCEDURE: 1. Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator of Compliance. 2. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee. 3. FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via email, phone call, or in-person meeting. 4. Coordinator of Compliance reports vote to the institution issuing the waiver. 5. Coordinator of Compliance will generate a list of all waivers to the FARs at Council meetings.

CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM

100

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

Approve/Deny

FAR Signature

Date

2016-17 CCAA Manual


Financial Aid Report Form

APPENDIX I—FINANCIAL AID REPORT

!

FINANCIAL AID REPORT

(include all sports sponsored by the institution)

!! MEN’S SPORTS Institution

SPORT

Academic Year

ATHLETICS GRANT

OTHER AID PER NCAA REGULATIONS

MAXIMUM NUMBER OF EQUIVALENCIES ALLOWED

EQUIVALENCIES

SUMMER ATHLETIC AID

ATHLETICS GRANT

OTHER AID PER NCAA REGULATIONS

MAXIMUM NUMBER OF EQUIVALENCIES ALLOWED

EQUIVALENCIES

SUMMER ATHLETIC AID

TOTALS

!WOMEN’S SPORTS

SPORT

!

TOTALS

COMBINED TOTALS

!

!

I certify that the information listed above is complete and accurate.

!

Director of Financial Aid Signature

Date

Director of Athletics Signature

Date

2016-17 CCAA Manual

101


Conference Letter of Intent

APPENDIX J—CONFERENCE LETTER OF INTENT

2017-2018 LETTER OF INTENT (CLI) Name of Prospective Student-Athlete Permanent Address

Last

Street

First

Middle

City

State

Zip Code

Date of Birth

Prospective Student-Athlete’s Eligibility Center ID

(must be registered with NCAA Eligibility Center and on the institution’s request list)

Submission of this CLI has been authorized by: SIGNED

Men’s Women’s

Director of Athletics (or designee)

Date Issued to Prospective Student-Athlete For Institutional Use Only: Junior College Transfer (non-active DII institutions only)

Sport

Four-Year Transfer Previous four-year institution

This is to certify my decision to enroll at

Name of Institution

.

I certify that I have read all the terms and conditions included in this document. I have discussed them with the coach and/or other staff representatives of the CCAA institution named above, and I fully understand, accept and agree to be bound by them. Additionally, I give my consent to the signing institution to disclose to authorized representatives of the CCAA, the NCAA, and the NCAA Eligibility Center any documents or information pertaining to my CLI signing. Further, I give my consent to the CCAA to disclose my name and personally identifiable information from my education records to a third party (including but not limited to the media) as necessary to correct any inaccuracies reported by the media or related to my CLI signing, without such disclosure constitution a violation of my rights, including my rights under the Family Educational Rights and Privacy Act. If I falsify any part of this CLI, or if I have knowledge that my parent or guardian falsified any part of this CLI, I understand I shall forfeit the first year of my athletics competition at any CLI participating institution. My signature on this CLI nullifies any agreements, oral or otherwise, which would release me from the conditions stated within this CLI.

SIGNED

Prospective Student-Athlete Signature

Signing Date (Mth/Day/Yr)

Parent/legal guardian signature required if prospective student-athlete has not reached his or her 21st birthday. SIGNED

Parent or Legal Guardian Signature (check one)

Print Name of Parent/Legal Guardian

102

Signing Date (Mth/Day/Yr)

Time (AM/PM) Do not sign prior to 7:00 a.m. (local time) on the initial signing date.

Time (AM/PM) Do not sign prior to 7:00 a.m. (local time) on the initial signing date.

Telephone Number (including area code)

2016-17 CCAA Manual


Faculty Athletics Representatives Guidelines

APPENDIX K—FACULTY ATHLETICS REPRESENTATIVES GUIDELINES The CCAA Faculty Athletics Representative (FAR) shall: • Be appointed by the President/Chancellor of each institution. The FAR must be a full-time faculty member with a teaching appointment and have no institutional relationship to the athletics department. (See CB 3.4.4.1) • Be responsible for the review of all issues in the CCAA pertaining to academic integrity and shall have exclusive jurisdiction for certification of academic eligibility for athletics competition. (See CB 3.6.3) • Ensure that student-athletes declare a major by the appropriate deadline. • Monitor the academic performance of student-athletes on each team. • Attend three annual meetings of the Council. These meetings will take place in November, early January, and early June. The FAR Committee will meet at each Council Meeting. • Attend the annual NCAA Convention, which is held in conjunction with the Winter Council Meeting. • Attempt to attend the CCAA Fall Compliance Workshop and the NCAA Regional Rules Seminar, generally held in October and May/June respectively. • Attempt to attend the Annual Meeting of FARA and NCAA-sponsored FAR meetings. • Be responsible for administering and grading the NCAA Coaches Certification Exam. • Be available to perform FAR duties 12 months a year. • Be responsible for signing and submitting waiver requests. • Be responsible for signing all violations to be sent to the NCAA. • Be able to communicate effectively with the CCAA office. • Serve as a liaison between the NCAA, CCAA, and campus in all appeals. • Consult with athletics department staff in selecting the Dr. Hal Charnofsky Award Winners. Nominate CCAA Scholar-Athletes of the year. Submit CCAA Scholar-Athletes of the Year to the CCAA no later than 10 calendar days prior to the Council Spring Meeting (See AR 2.1.3 and AR 2.1.4). • The FAR Eligibility Committee will review and decide CCAA Eligibility Waivers, NCAA Hardship Waivers, NCAA Medical Absence Waivers, and NCAA International Competition Waivers (See CB 3.6.3.1). FARs on this subcommittee must be available to make decisions within one week of receiving the waiver request throughout the academic year.

2016-17 CCAA Manual

103


Membership Criteria

APPENDIX L—MEMBERSHIP CRITERIA In the fall of 2005, the CCAA membership was surveyed in order to establish membership criteria to evaluate league expansion. This survey was a result of requests by institutions requesting membership in the CCAA. The following guiding principles will be used by the CCAA when evaluating future members. Potential new members should strive to meet the principles of the NCAA Division II Model Athletics Department. University Profile The academic mission and profile of the institution should be comparable and complementary to the current CCAA membership. Standards for admission should be similar or more stringent than CCAA institutions. The institution shall be accredited. Enrollment sufficient to support a broad-based athletics program is vital. Future growth of the institution is important, but not a vital component of membership. The athletics program should be an integral part of the institution as measured by the university and athletics mission statements, strategic plan, and presidential support. Institutions with similar athletics philosophies to the CCAA should be given additional consideration. Institutions should be in full compliance with Title IX standards and Cal/Now voluntary reporting requirements (CSU institutions). Member Location and Facilities Institutions located within the State of California are of the highest consideration. These include CSU, UC, and private institutions. As a condition of membership, these institutions should not cause undue travel time or financial constraints upon current CCAA members. The quality of athletics facilities should be comparable to existing CCAA member venues. Athletics Staffing Intercollegiate Athletics staffing should meet the three required CCAA Executive Council positions: Director of Athletics, Senior Woman Administrator, and Faculty Athletics Representative. Further, potential new members should have a full-time Sports Information Director, Compliance Coordinator, and Facility and Event Manager. Program Quality An institution’s athletics program should be broad-based and should offer sports that compliment the current CCAA conference championships. The athletics program should have a history of success in the current league in which they are a member. The institution should be fully supportive of the change of conference membership into the CCAA. Institutions offering sports that will compliment CCAA sports in which a conference championship is not held should be considered. The strength of the conference is the strength of its membership. The program quality of the institution is a more important component of membership than the quantity of institutions in the conference. Program quality is important in strength of schedule calculations, which is a major component of post-season competition opportunities. Additionally, a review of student-athlete retention rate and team grade point average should be conducted in order to review academic success. Financial Stability The financial stability of the institution and intercollegiate athletics program is a critical element of membership consideration. The scholarship offerings should be in accordance with NCAA requirements necessary for Division II classification. Sport Offerings The NCAA requires that six institutions sponsor a sport before a conference can sponsor a championship. Institutions offering sports that maintain or increase conference sport championships should be given additional consideration. Without conference championships, student-athletes lose competition opportunities, and member institutions and the conference office lose revenue distribution. The sports sponsored should be consistent with the current CCAA requirements of CB 2.1.1.1. Addition of Sports At this time, expanded sport offerings or the promise to add sports are not critical components of membership. Violations There should be no major NCAA violations during the past three years.

104

2016-17 CCAA Manual


Membership Criteria

FOR IMMEDIATE RELEASE

May 18, 2012

CCAA Presidents/Chancellor’s Group Approves Resolution to Actively Pursue New Full-Time Members WALNUT CREEK — The California Collegiate Athletic Association (CCAA) Presidents/Chancellor’s Group approved at its May 9 meeting a resolution that will begin the process of actively pursuing new membership. A membership committee will be established and charged with the authority to invite, visit, and recommend prospective members to the CCAA Presidents/Chancellor’s Group for approval. The committee will begin its duties this summer. With the recent increase in new NCAA Division II institutions in the West Region, the CCAA Presidents/Chancellor’s Group supports the increase in membership to better enhance opportunities for the CCAA student-athletes and their respective sport programs. The addition of new members should assist the CCAA member institutions to better address increases to both CCAA master schedule costs and missed class time issues, while also allowing member institutions to better address current NCAA Division II in-region non-conference scheduling issues. The CCAA currently consists of 12 full-time members located throughout the state of California. The five institutions located in Southern California are Cal Poly Pomona, Cal State Dominguez Hills, Cal State L.A., Cal State San Bernardino and UC San Diego. Northern California teams competing in the CCAA include Cal State East Bay, Cal State Monterey Bay, Cal State Stanislaus, Chico State, Humboldt State, San Francisco State and Sonoma State. The CCAA sponsors championships in men’s and women’s cross country, men’s and women’s soccer, women’s volleyball, men’s and women’s basketball, baseball, men’s golf, softball, and men’s and women’s outdoor track and field. The conference is interested in offering additional championships in women’s golf, women’s water polo, women’s tennis, and men’s and women’s indoor track and field. The CCAA, which leads all Division II conferences with 151 national championships, has enjoyed great success at the regional and national levels in recent years, and the Presidents/Chancellor’s Group believes that the resolution to actively pursue additional full-time members will allow the CCAA to remain successful while, more importantly, better enhancing and increasing the CCAA student-athlete experience. Additional inquiries should be directed to CCAA Presidents/Chancellor’s Group Chair, and Humboldt State President Dr. Rollin Richmond or CCAA Commissioner Robert J. Hiegert. Process for Future CCAA Membership Committee and Timeline • • • •

Formation of Membership Committee and Selection of Appointed Representatives (Spring 2012) Review of Potential CCAA Members (Spring 2012) Assessment of Approved Future Members (Summer 2012) Approval of New Members and Master Schedule Development (Fall 2012)

2016-17 CCAA Manual

105


Medical Documentation Standards for Waivers

APPENDIX M—MEDICAL DOCUMENTATION STANDARDS FOR WAIVERS CONFIDENTIAL – VIA ELECTRONIC MAIL MEMORANDUM August 17, 2010 TO:

Directors of Athletics Faculty Athletics Representatives Senior Woman Administrators of NCAA Division II Member Institutions. Compliance Coordinators Head Athletic Trainers Conference Commissioners

FROM: Suzanne Sanregret, chair NCAA Division II Committee on Student-Athlete Reinstatement SUBJECT: Medical Documentation Standards for Hardship and Extension Waivers. The purpose of this document is to provide guidance to NCAA Division II conference offices and member institutions regarding medical documentation standards applicable to conference-granted hardship waiver requests, hardship waiver requests from Division II independent institutions and extension requests, the two latter which, are submitted to the NCAA student-athlete reinstatement staff by member institutions. This document outlines the standards used by the student-athlete reinstatement staff when processing such cases. The following information is background information to clarify the medical hardship waiver and extension request: 1. A hardship waiver, which grants an additional season of competition, is appropriate when, after participating in only limited competition, the student-athlete is unable to compete for the remainder of the season due to injury or illness. This waiver should only be considered by the conference office (or student-athlete reinstatement staff for independent institutions) when the student-athlete has used one of his or her four seasons of competition during the year. Please note, if the student-athlete has not competed, there is no need to request a hardship waiver as the student-athlete would not have used a season of competition. 2. An extension request is appropriately considered by the student-athlete reinstatement staff when the institution is requesting additional time for a student-athlete to use any remaining seasons of competition after the student-athlete has exhausted his or her 10 semesters/15 quarters in which to participate. Generally, in order for a student-athlete to receive an extension, the student-athlete must not have had four participation opportunities and must have been denied more than one season of competition for reasons beyond his or her and the institution’s control. NCAA Division II Bylaw 14.2.5 (Hardship Waiver) identifies the legislative requirements for a hardship waiver in Division II. Division II conferences must observe all of the requirements of Bylaw 14.2.5, including that a medical hardship waiver may be granted when a student-athlete has not participated in more than two contests or dates of competition (whichever is applicable to that sport), 20 percent of the institution’s completed contests or dates of competition or 20 percent of the maximum permissible number of contests or dates of competition set forth in Bylaw 17 in his or her sport. In addition, in order to demonstrate that an injury or illness prevented further competition and, therefore, meets the standard of the hardship waiver legislation or in the case of Bylaw 14.2.2.3 (Ten-Semester/15-Quarter Rule Waiver) 106

2016-17 CCAA Manual


Medical Documentation Standards for Waivers

the injury prevented any competition, an institution also needs to provide medical documentation to substantiate the incapacitation. In processing either a hardship waiver or recovering a particular year in question when an injury or illness prevented competition, three key components must be included in the medical documentation: 1. Contemporaneous Diagnosis of Injury or Illness. a. Required: A medical document from a treating physician dated at or near the initial time of the injury or illness that establishes the onset of the injury or illness. b. Recommended if available: A medical document from a treating physician dated at or near the initial time of the injury or illness that verifies the initial severity of the injury or illness [i.e., demonstrates that the injury or illness likely results in incapacitation for the remainder of the season or for the period beyond the second contest or 20 percent (whichever is greater)]. c. Recommended if available: Any other medical documents, operation report(s), surgery report(s), or emergency room document(s) that describe the severity of the injury or illness and/or the time of incapacitation. 2. Written acknowledgement that the injury or illness was ultimately incapacitating for the remainder of the season. It is not necessarily required that such an incapacitating diagnosis be provided in the form of a contemporaneous document. Therefore, there are two ways to demonstrate an injury or illness was ultimately incapacitating.

A •

Contemporaneous letter or diagnosis from a treating physician indentifying an injury or illness as incapacitating.

B •

Noncontemporaneous letter or diagnosis from a treating physician stating: o The severity illness; o

of

the

injury

or

The injury or illness was ultimately incapacitating [i.e., the injury or illness prevented the student-athlete from participating in competition beyond two contests or dates of competition (whichever is applicable to that sport)] or 20 percent (whichever is greater); AND

o Treatment logs or training room notes (indicating continuing rehabilitation efforts).

2016-17 CCAA Manual

107


Medical Documentation Standards for Waivers

In some cases a student-athlete’s injury or illness may not be diagnosed as incapacitating immediately and the student-athlete will attempt to continue competing after the initial injury or illness. Some competition by the student-athlete following the date of the injury or illness does not automatically preclude the opportunity for a medical hardship waiver. As long as the requirements of Bylaw 14.2.5 are met and the institution provides at least the required documentation described above, the applicable Division II conference or student-athlete reinstatement staff may grant the hardship waiver even if some competition occurred following the date of the initial injury or illness. The key is that the documentation from a treating physician confirms that, ultimately, the injury or illness was incapacitating and prevented the student-athlete from participating in competition beyond the legislated limits. 3. Length of Incapacitation. The purpose of this requirement is to verify the opportunity for the injured student-athlete to resume competition within the championship season was medically precluded. There are two ways to demonstrate this requirement has been met.

A 5

6

Estimated length of incapacitation 7 or recovery time range contained within the original contemporaneous medical documentation; AND Contemporaneous documentation 8 of follow-up doctors’ visits (within the estimated time range) in which studentathlete is not cleared to resume playing.

B Estimated length of incapacitation or recovery time range contained within the original contemporaneous medical documentation; AND Treatment logs or training room notes (indicating continuous rehabilitation efforts).

It is the hope of the committee and the student-athlete reinstatement staff that this memorandum will assist you in processing hardship waivers as a conference office as well as provide insight into the approach undertaken by the student-athlete reinstatement staff when handling hardship waivers for independent institutions or considering whether a student-athlete was medically precluded from participating during an entire season for purposes of an extension request submitted by member institutions. SS:taa cc: Selected NCAA Staff Members

108

2016-17 CCAA Manual


Medical Documentation Standards for Waivers

MEDICAL DOCUMENTATION STANDARDS GUIDELINES Contemporaneous Diagnosis Of Injury ______

Contemporaneous medical documentation that validates timing of injury or illness (required)

______

Contemporaneous medical documentation that verifies initial severity of injury or illness (demonstrates incapacitation likely results for remainder of season) (recommended)

______

Operation report(s) or surgery report(s) or emergency room document(s) (recommended)

Acknowledgement That The Injury Is Incapacitating ______

Contemporaneous letter or diagnosis from treating physician identifying injury or illness as “incapacitating” OR

______

Non-contemporaneous letter or diagnosis from treating physician identifying injury or illness as “incapacitating” AND

______

Treatment logs or trainer’s room notes (indicating continuing rehabilitation efforts)

Length Of Incapacitation (verifying opportunity for injured student-athlete to resume playing within championship season in question is medically precluded) ______

Estimated length of incapacitation or recovery time range contained within original contemporaneous medical documentation AND

______

Contemporaneous documentation of follow-up doctors visits (within the estimated time range) in which student-athlete is not cleared to resume playing OR

______

Treatment logs or trainer’s room notes (indicating continuing rehabilitation efforts)

2016-17 CCAA Manual

109


Hazing Statement

APPENDIX N—HAZING STATEMENT The California Collegiate Athletic Association (CCAA) is committed to providing studentathletes with a rewarding athletics experience and maintaining a culture in which all participants are treated with dignity and respect. Acts of hazing undermine this commitment and are recognized by the CCAA and its member institutions as intolerable, inconsistent with the ideals of good sportsmanship and the principles of higher education, and a violation of California law. In order to promote a safe environment for student-athletes and an atmosphere of social and ethical responsibility, it is the collective duty of the CCAA and institution and athletics administrators, faculty, staff, coaches and student-athletes at each Conference institution to: (1) reaffirm that hazing is not acceptable at any level, (2) discourage and prevent hazing activities, and (3) promptly report acts of hazing in strict accordance with NCAA and individual institutional policies, as well as state and federal laws. According to Section 245.6 of the California Penal Code, hazing is defined as “any method of initiation or pre-initiation into a student organization or student body, whether or not the organization or body is officially recognized by an educational institution, which is likely to cause serious bodily injury to any former, current, or prospective student of any school, community college, college, university or other educational institution in [California].� Hazing includes any action taken or situation created intentionally, or unintentionally, whether on or off university premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Neither the express or implied consent of a victim of hazing, nor the lack of active participation in a particular hazing incident, may be considered a defense. Approved: 8/2014

110

2016-17 CCAA Manual


Conference Championships/Tournaments Dates & Sites

APPENDIX O—CONFERENCE CHAMPIONSHIPS/TOURNAMENTS DATES & SITES Sport

Details

Baseball

Champion and NCAA automatic qualifier determined at Conference tournament: May 10-13, 2017, at Banner Island Ballpark, Stockton, CA Champion determined by regular-season 20-game schedule

Basketball, Men’s and Women’s

NCAA automatic qualifier determined at Conference tournament: First Round: Feb. 28, 2017, at campus sites of top four seeds Semi-Final and Final Rounds: Mar. 3-4, 2017, at Cal State San Marcos

Cross Country, Men’s and Women’s

Oct. 22, 2016, at Cucamonga-Guasti Regional Park, Ontario, CA Host: Cal Poly Pomona

Golf, Men’s

Apr. 24-26, 2017, at Industry Hills Golf Club, City of Industry, CA Host: Cal State Dominguez Hills Champion determined by regular-season single round-robin schedule

Soccer, Men’s

Conference tournament: First Round: Nov. 1, 2016, at campus sites of Seeds #3 and #4 Semi-Final and Final Rounds: Nov. 4 & 6, 2016, at Stanislaus State Champion determined by regular-season single round-robin schedule

Soccer, Women’s

NCAA automatic qualifier determined at Conference tournament: First Round: Nov. 1, 2016, at campus sites of Seeds #3 and #4 Semi-Final and Final Rounds: Nov. 4 & 6, 2016, at Stanislaus State Champion determined by regular-season quadruple round-robin schedule

Softball

NCAA automatic qualifier determined at Conference tournament: May 5-7, 2017, at Arnaiz Stadium, Stockton, CA

Track and Field, Men’s and Women’s

May 4-6, 2017, at Chico State

Volleyball, Women’s

Champion and NCAA automatic qualifier determined at Conference tournament: Nov. 17-19, 2016, at Cal State San Bernardino

2016-17 CCAA Manual

111


Institutional Sports Sponsorship

APPENDIX P—INSTITUTIONAL SPORTS SPONSORSHIP POM

DH

EB

LA

MB

SB

SM

STAN

CHI

Baseball

Men’s Sports

x

x

x

x

x

x

x

x

x

Basketball

x

x

x

x

x

x

x

x

x

Cross Country

x

x

x

x

x

x

HUM

SF

SON

SD

Totals

x

x

x

12

x

x

x

x

13

x

x

x

9

x

1

Fencing Football

x

Golf

x

x

x

x

x

x

1

x

x

Rowing

x

9

x

1

x

13

x

1

x

2

x

8

Volleyball

x

1

Water Polo

x

1

Soccer

x

x

x

x

x

x

x

x

x

x

x

x

Swimming & Diving Tennis Track & Field, Outdoor

x x

x

x

x

x

x

x

Wrestling Totals

Women’s Sports

x 5

1

4

6

4

5

4

6

6

6

5

5

5

12

73

POM

DH

EB

LA

MB

SB

SM

STAN

CHI

HUM

SF

SON

SD

Totals

Basketball

x

x

x

x

x

x

x

x

x

x

x

x

x

13

Cross Country

x

x

x

x

x

x

x

x

x

x

x

x

12

x

1

Fencing Golf

x

x

x

x

Rowing Soccer

x x

x

Softball

x

x

x

x

Swimming & Diving

x

x

2

x

x

x

x

x

x

x

x

x

13

x

x

x

x

x

x

x

x

x

11

x

Tennis

x

Track & Field, Indoor

x

5

x

x

x

2

x

x

4

x

3

Track & Field, Outdoor

x

x

x

x

x

x

x

x

x

x

x

x

x

13

Volleyball

x

x

x

x

x

x

x

x

x

x

x

x

x

13

x

x

4

5

6

9

7

8

6

7

8

7

7

6

9

11

96

Water Polo Totals

x

x

Conference-sponsored sports appear in bold

112

2016-17 CCAA Manual

1


Student-Athlete Release Form

APPENDIX Q—STUDENT-ATHLETE RELEASE FORM STUDENT-ATHLETE AUTHORIZATION/CONSENT FOR RELEASE/DISCLOSURE OF PROTECTED HEALTH INFORMATION AND/OR EDUCATIONAL RECORDS I, ___________________ (name of student) acknowledge that I am seeking a _______________ (type of waiver) waiver from the ____________________ (name of institution/entity). As part of the waiver application assessment process, I consent to have authorized representatives of ____________ (name of institution/entity) and the California Collegiate Athletic Association (“CCAA”) inspect and review my confidential medical information and/or protected educational records. I expressly authorize ________________________ (name of healthcare provider) to release/ disclose my complete health record (including records related to mental healthcare, communicable diseases, HIV or AIDS, and treatment of alcohol or drug abuse), protected by federal regulations under either the Health Information Portability and Accountability Act (HIPAA) and/or the Family Educational Rights and Privacy Act of 1974 (the Buckley Amendment), to authorized representatives of _____________ (name of institution/entity) and the CCAA, as needed, for purposes of processing my waiver. I further grant _______________ (name of institution/entity) the right to discuss/disclose/ release information contained in my student educational records protected under the Buckley Amendment with authorized representatives of ______________ (name of institution/entity) and the CCAA. _____________________________________ Student-Athlete’s Name _____________________________________ Signature _____________________________________ Date Approved: 12/14

2016-17 CCAA Manual

113


Changes to Conference Regulations

APPENDIX R—CHANGES TO CONFERENCE REGULATIONS ADOPTED IN 2015-16 Constitution and Bylaws CB 3.5.2 Editorially amended to clarify that the athletics director, senior woman administrator, and faculty athletics representative who most recently rotated off the Administrative Committee are members of the Council Executive Committee. (1/16, page 15) CB 4.5

Specifies that a hardship waiver petition that fails to meet an objective criterion that is required to approve the waiver request (e.g., the student-athlete competed in more than the maximum allowed number of competitions) may be denied by the Conference staff on behalf of the Eligibility Subcommittee. (11/15, page 20)

Administrative Rules AR 2.2.5.2 Changes individual award provided to the track and field Freshman of the Year to Freshman of the Meet. (11/15, page 26) AR 2.2.5.4

Changes individual award provided to the track and field Newcomer of the Year to Newcomer of the Meet. (11/15, page 26)

AR 2.2.6

Specifies that in men’s and women’s track and field, both a track competitor and a field competitor shall be selected; all nominations for the final week of regular-season play shall be due the Sunday prior to the sport’s Conference Championship or Tournament event; the Conference Director of Communications shall select the Players of the Week. (6/16, page 26)

AR 4.1

Establishes conference calls of the compliance directors in February and May each year. (1/16, page 28)

AR 4.6.3

Creates revised attendance policies for Student-Athlete Advisory Committee meetings. (6/16, page 29)

AR 5.4

Clarifies eligibility to compete in Conference Championships when a team is prohibited by either the NCAA or the Conference from competing in the NCAA Championships (11/15, pages 29-30)

AR 5.10

Specifies that for team sports championships, the travel party of the competing teams shall receive a souvenir credential. (11/15, page 31)

AR 5.11

Specifies that each institution may determine the size of its travel party for a Conference Championship/Tournament; each institution is responsible for notifying the Conference and/or the host institution of the size of its travel party. In addition, a limit on the number of student-athletes who may compete during the Championship/Tournament shall be determined on a sport-by-sport basis, with no substitutions allowed. (11/15, page 31)

AR 5.12

Clarifies that the host institution shall provide a photographer for non-neutral site Conference Championships and the Conference staff shall be responsible for securing a photographer for neutral site Conference championships. (6/13, page 31)

AR 7.13

Places responsibility for squad size enforcement for regular-season Conference contests with home game management; deletes policy providing for Council review and action on any violation of the rule. (6/16, page 33)

114

2016-17 CCAA Manual


Changes to Conference Regulations

AR 8.3.1

Specifies criteria for individuals who participated in athletics while their institution was a member of the AIAW to be nominated for the CCAA Hall of Fame. (6/16, page 34)

AR 8.4.2

Permits members of the Hall of Fame Committee to submit nominations for induction into the CCAA Hall of Fame. (6/16, page 34)

AR 15.3

Removes scrimmages from the application of the Conference’s policy to suspend a coach for one contest as a result of an ejection. (11/15, page 41)

AR 17.2, 17.2.1

Adds regular-season Conference soccer matches to the list of sports and contests for which video exchange policies apply. (6/16, page 42)

Sports Regulations Baseball Regulations SPR 1 References to regions were editorially changed to divisions. (11/15) SPR 1.1.2.2

Specifies that games of all series between south teams shall be split between the sites of the two competing teams; specifies that beginning in 2017 each north team shall play two series entirely at home and two series entirely on the road against other north opponents, with two games of the following series to be played at each team’s site: Cal State East Bay—Cal State Monterey Bay. Sonoma State—San Francisco State, Chico State—Cal State Stanislaus; deletes scheduling distance exception that applied to two teams from the same division that are more than 150 miles apart. (11/15, page 44)

SPR 1.1.2.3

Specifies that all games of a series between teams from different divisions shall be played at the site of one of the two teams. (11/15, page 44)

SPR 1.1.3.4

Specifies an additional option for rescheduling games between teams from different divisions in cases of inclement weather. (11/15, page 45)

SPR 1.1.4

Amends the process for selecting the Conference’s automatic qualifier for the NCAA Championship should the Conference Tournament not be played. (11/15, page 45)

SPR 1.2.4

Changes the required pre-game countdown to a recommended countdown. (11/15, page 47)

SPR 1.2.6

Specifies that the home and visiting teams shall designate a roster of 28 student-athletes who may compete during a given series, which shall not change during the series. (11/15, page 47)

SPR 1.3

Editorially deleted a redundant policy pertaining to the schedule for the Conference Tournament (1/16, page 47)

SPR 1.3.3

Specifies that the Conference Tournament shall use the NCAA Division II Baseball Regional Championship bracket format. (11/15, page 48)

SPR 1.3.6

Amends the tie-breaking procedures for the Conference Tournament to align with divisional play. (11/15, pages 48-49)

SPR 1.3.8

Increases the squad limit for the Conference Tournament from 25 to 28 student-athletes. (11/15, page 49)

2016-17 CCAA Manual

115


SPR 1.4.1.4

Changes to Conference Regulations

Specifies minimum qualifications for utility positions on the all-Conference team. (11/15, page 50)

Basketball Regulations SPR 2.1.2 Deleted reference to alternating the order of opponents within a series in a given season due to the change from a double round-robin Conference schedule to a 20-game Conference schedule; specifies a 22-game Conference basketball schedule beginning in 2017-18; establishes a new set of standard travel partners and creates a rotation for each team to serve as Humboldt State’s travel partner and to compete without a travel partner. (11/15, 6/16; page 51) SPR 2.2.3.2

Specifies that electronic media timeouts for all men’s games hosted by Conference members shall use the 16-, 12-, 8-, 4-minute format; specifies that the electronic media timeout format specified in the NCAA Playing Rules shall be used for all women’s games hosted by Conference members. (11/15, page 52)

SPR 2.3.6

Specifies that the Conference Basketball Tournament shall not be held outside the state of California. (6/16, page 56)

Cross Country Regulations No changes Men’s Golf Regulations SPR 4.2.4 Specifies that the names of the five competitors and their rankings (from one to five) shall be submitted at the technical meeting for the Championships which precedes the practice round. (6/16, page 60) SPR 4.2.6

Specifies that the Conference Individual Championships shall be determined with a 54-hole tournament. Two 18-hole rounds shall be played the first day of the Championships and one 18-hole round shall be played the morning of the second day of the Championships. (11/15, page 60)

SPR 4.2.7

Alters the host institution rotation for the Conference Championships. (11/15, page 60)

SPR 4.2.10

Specifies that institutions participating in the Conference Championships shall be responsible for securing their own housing for the event. (11/15, page 61)

SPR 4.2.12

Editorially amended the policy pertaining to entries for the Conference Championships to include a ninth team. (4/13, page 62)

SPR 4.2.16

Specifies that the host institution shall be responsible for securing the site of the Conference Championships; specifies that participants in the Conference Championships may not use the Championships facility for practice or collegiate competition within ten days of the Championships. (11/15, 6/16; page 63)

Soccer Regulations SPR 5.1.2 Beginning in 2017-18, establishes a new set of standard travel partners and creates a rotation for each team to serve as Humboldt State’s travel partner and to compete without a travel partner. (6/16, page 64)

116

2016-17 CCAA Manual


Changes to Conference Regulations

SPR 5.2.1

Specifies that kickoff times for contests held on the final Saturday of the regular season shall be 11:30 a.m. and 2:00 p.m.; specifies that men’s teams shall play the late match on the final day of matches in even-numbered years and women’s teams shall play the late match on the final day of matches in odd-numbered years. (11/15, 6/16; page 65)

SPR 5.2.6

Establishes video exchange policies. (6/16, page 67)

Softball Regulations SPR 6.1.2 Deleted requirement that changes to a weekend softball series shall be approved by the directors of athletics of the competing institutions prior to the visiting team’s departure from its campus. (11/15, page 71) SPR 6.1.2.2

Specifies that in cases of inclement weather the directors of athletics of the two competing teams may agree that a series may be played during a three-day window and not necessarily over two consecutive days. (11/15, page 72)

Track and Field Regulations SPR 7.3.7.4 Establishes qualifying standards for the Conference Championships along with four rights of entry (ROEs) per gender with no more than two ROEs per event. The ROEs would be intended for athletes who did not have a mark or time in that event on the Track and Field Results Reporting System list. In that case, ROEs would be entered and seeded with “no mark”. (11/15, page 80) SPR 7.4.2

Changes individual awards provided to freshmen and newcomers to be based upon performance at the Conference Championships rather than the entire season and specifies the awards will be provided at the Conference Championships; permits coaches to vote for their own student-athletes for individual track and field awards. (11/15, page 81)

SPR 7.4.4

Specifies that voting for the Conference Athlete of the Year awards shall occur following the NCAA Championships; permits coaches to vote for their own student-athletes for individual track and field awards. (11/15, page 81)

Volleyball Regulations SPR 8.1.1 Specifies that the winner of the Conference Tournament shall be the Conference Champion. (1/16, page 82) SPR 8.1.2

Specifies divisional alignment, travel partners, and the schedule format beginning with the 2016 season. (1/16, page 82)

SPR 8.1.3

Amends process for determining automatic qualifier for NCAA Championship in the event the Conference Tournament cannot be completed. (6/16, pages 82-83)

SPR 8.2.10

Specifies that the camera recording the scouting video shall be started at the beginning of the match and stopped at the end of the match, with no other stopping or pausing. (6/16, page 84)

SPR 8.3

Removes travel party limitation for Conference Tournament. (11/15)

SPR 8.3.1

Specifies that the bench limit for the Conference Tournament shall align with the limit in place for the NCAA Championship (6/16, page 85)

2016-17 CCAA Manual

117


Changes to Conference Regulations

SPR 8.3.3

Specifies that the four teams in each division with the highest winning percentage in regularseason play shall qualify for the Conference Tournament. (1/16, page 85)

SPR 8.3.5.1

Specifies that the intermission period shall not be used during any Conference Tournament matches. (6/16, page 85)

SPR 8.3.5.2

Specifies that the participation limit for the Conference Tournament shall align with the limit in place for the NCAA Championship; a team shall designate the student-athletes who will participate in a given match ten minutes prior to the beginning of the match, and no replacements for that match will be permitted for any reason. (6/16, page 85)

SPR 8.3.5.3

Specifies that for the championship match only of the Conference Tournament, the regularseason pre-match countdown shall be followed. (6/16, page 85)

SPR 8.3.6

Requires the order of practices on the day prior to the beginning of the Conference Tournament to match the order of play in the Tournament; permits the practice schedule to be altered by the staff to accommodate travel schedules. (6/16, page 85)

SPR 8.3.7

Amends the bracket for the Conference Tournament to account for advancement based upon regular-season divisional standings. (1/16, page 85)

SPR 8.3.8

Amends seeding procedure for the Conference Tournament to base it on divisional standings. (1/16, page 86)

SPR 8.3.8.1

Specifies that tie-breaking shall be based upon divisional standings. (1/16, page 86)

SPR 8.5

Editorially amended the site of the annual coaches meeting to align with the move of the meeting date from the winter to December. (11/15, page 87)

Appendices F

118

Added optional hardship waiver petition medical certification form. (6/16, page 96)

2016-17 CCAA Manual


INDEX

2016-17 CCAA Manual

119


A

Administrative liaison  23,90 appointment by Administrative Committee  16 duties  24 term  24 Administrative Rules  24 amendments vote required  22 Amendments 22 Administrative Rules  22 vote required  22 Constitution and Bylaws  22 vote required  22 effective date  22 Sports Regulations  22 vote required  22 Awards 24 academic awards  24 All-Academic Award  24 all-academic teams  24 Charnofsky Award  24 Scholar-Athlete of the Year  24 nomination criteria  25 selection process  25 athletics awards  25 all-Conference teams  25 selection process  25 type of award  25 all-Tournament teams  25 Athlete of the Year  25 Championship awards  25 Coach of the Year  26 Freshman of the Year  26 individual awards  26 selection process  26 Most Valuable Player  26 Newcomer of the Year  26 Player of the Week  26 Robert J. Hiegert Commissioner’s Cup  27 baseball  50 basketball  56 CCAA Impact Award  27 cross country  58 golf, men’s  63 soccer  70 softball  75 track and field  81 volleyball, women’s  87 Baseball 44 awards  50 all-Conference team  50 120

Index

individual awards  50 selection process  50 championship determination  44 coaches meeting  50 Conference schedule format  44 opponents in different divisions  44 opponents in same division  44 rescheduling policies  44 alternate site  44 compliance  45 opponents in different divisions  45 opponents in same division  45 Conference Tournament  47 banquet  47 canceled or suspended  45 date  47 format  48 institutional administrator 48 NCAA automatic qualifier  45 playing rules  48 seeding  48 tie-breaking procedures  48–49 site  49 squad limit  49 division assignments  44 game policies  45 game times  45 host institution responsibilities  46 pre-game activities  47 squad limit  47 uniform color  47 video  47 video scouting  47 playing rules  46 ball  46 curfew  46 doubleheaders  46 Basketball 51 awards  56 all-Conference team  56 individual awards  56 selection process  56 championship determination  51

Coaches meeting

coaches meeting  56 Conference schedule format  51 rescheduling policies  52 Conference Tournament  54 canceled or suspended  52 date  54 format  54 institutional administrator  55 NCAA automatic qualifier  52 schedule  55 seeding  55 tie-breaking procedures  55–56 site  56 game policies  52 home team bench  52 pre-game activities  53 scorer’s table personnel  53 scouting prohibition  54 squad limit  54 starting times  54 travel party  54 uniform color  54 video exchange  54 visiting team locker room  52 playing rules  52 ball  53 timeout format  53 practice policy  53 travel partners  51 California Collegiate Athletic Association current membership  3 history  3 name and purpose  6 fundamental policies  7 name  6 purposes  6 non-profit status  6 officers  3,17 president  17 vice president  17 staff directory  3 CCAA Athletics Pass  27 Championships 22 sponsorship minimum  22 Coaches meeting baseball  50 basketball  56 cross country  58 golf, men’s  63 2016-17 CCAA Manual


Coaches meeting

soccer  70 softball  76 track and field  81 volleyball, women’s  87 Commissioner 17 authority over misconduct Conference championship  41 ejections  41 regular season  41 duties  17 employment  12 evaluation  18 Conference championships  29 athletic trainer in travel party  39 Code of Conduct form  31 Conference staff responsibilities  30 credentials  31 dates and sites  111 determined by Conference tournament  29 determined by regular-season play  29 host responsibilities  30 institutional eligibility  29 lodging  30 photography  31 revenue sharing  30 sites  30 squad list  31 travel party  31 Conference Letter of Intent  21 Conference office  12,18 Constitution and Bylaws amendments vote required  22 suspension/waiver of rules  22 Controversies 31 defined  31 review process  31 Cross country  57 awards  58 all-Conference team  58 individual awards  58 championship determination  57 coaches meeting  58 Conference Championships  57 banquet  57 date  57 entries  57 playing rules  57 2016-17 CCAA Manual

Index

course length  57 race order  57 site  58 Conference schedule  57 meet policies  57 officials  57 playing rules  57 Eligibility Conference student statement  91 Hardship Waiver Form  95 hardship waivers medical documentation standards  106 International Competition Waiver Form  99 Medical Absence Waiver Form  97 waiver form  94 Eligibility, Institutional Conference Championships  29 Eligibility, Student-Athlete  19 certification by faculty representative  19 change of status  19 timing  19 Conference student statement  20 grade-point average  19 calculation  19 multiple GPAs  19 waiver of rule  19 hardship waivers  20 intra-Conference transfers  20 waiver process  20 NCAA rules apply  19 records retention  20 required records  20 violations  20 penalty for ineligible competition  20 review process  20 waiver release form  21 Faculty athletics representatives requirements  14,103 Financial aid  21 annual report  21 Annual Report Form  101 NCAA rules apply  21 Game management  31 artificial noisemakers  32 bands  32

Golf, Men’s

complimentary admissions  32 equipment availability to competitors  32 must meet standards  32 facilities equal access  32 must meet standards  32 host institution responsibilities baseball  46 basketball  52 soccer 66 softball  72 volleyball, women’s  83 host institution staff  33 medical services  40 National Anthem  32 officiating conflicts  35 pre-contest countdown  32 public address policies  32 use of auxiliary system  32 required compliance with regulations  31 restroom availability  32 security  33 sportsmanship statement  33 squad size  33 statistics  33 visiting spirit squad advance notice  33 Gender equity  22 compliance with laws  22 Golf, Men’s  59 awards  63 all-Conference team  63 all-Tournament team  63 individual awards  63 championship determination  59 individual champion  59 team champion  59 tie-breaking procedures individuals  59 teams  59 coaches meeting  63 Conference Championships  60 banquet  60 Championships Committee  60 date  60 entries  60 entry fee  60 format  60

121


Golf, Men’s

host institution responsibilities  60 host institution rotation  60 inclement weather  61 resumption of play  61 stoppage of play  61 lineups for team play  61 lodging  61 officials  61 order of play, individuals  61 pin placement sheets  63 playing rules  62 carts and caddies  62 course length  62 scoring, individuals  62 scoring, teams  62 stroke penalties  62 practice round  63 site  63 uniforms  63 Conference schedule  60 Conference Tournament canceled or suspended  59 Governance 11 committees  28 assignments  90 Compliance Coordinators Committee  28 Hall of Fame Committee  34 Head Athletic Trainers Committee  28 Head Coaches Groups  28 Sports Information Directors Committee  28 Student-Athlete Advisory Committee  28–29 chair  29 duties  28 meetings  28 members  29 members term  29 vice chair  29 voting  29 Council  13 chair  13 duties  13 Executive Committee  15 agenda  15 attendance  15 meetings  15 minutes  15 quorum  15 meetings  13 122

Index

absences  13 agenda  13 attendance  13 host institution  14 minutes  14 quorum  14 representation  14 special meetings  14 voting  14 officers  17 president  17 rotation  17 vice president  17 Council standing committees  15 Administrative Committee  15 duties  16 membership  16 Competition Committee  16 duties  16 membership  16 Faculty Athletics Representatives Committee  16 duties  16 membership  16 FARC Eligibility Subcommittee  17 duties  17 membership  17 Presidents and Chancellors Board  11 authority  11 chair  11 Executive Committee  12 agenda  12 attendance  12 meetings  12 membership  13 minutes  12 quorum  13 meetings  11 agenda  11 attendance  11 minutes  11 quorum  11 special meetings  11 ratification of Council recommendations  12 representation  12 substitutes  12 Hall of Fame  33 nomination criteria  33

Officiating

AIAW exception  34 purpose  33 recognition event  33 selection process  34 nominations  34 voting requirement  34 Hazing statement  110 Host institution rotation  14 Intra-Conference transfers  20 form  93 waiver process  20 Membership  8 application process  10 application  10 letter of interest  10 review by Board  10 site visit  10 categories  8 affiliate  9 dues  9 rights, obligations, and conditions  9 member  8 dues  9 rights, obligations, and conditions  8 provisional  8 dues  9 provisional member rights, obligations, and conditions  8 criteria  104 dues  9 additional assessment  9 late fees  9 suspension  10 termination  10 withdrawal  10 National Letter of Intent  21 NCAA championship automatic qualifier determination  29 NCAA legislative proposals  34 determination of Conference vote  34 sponsorship of legislation  35 Officiating  35 access to basketball video  36 access to dressing room  35 assignments  35 basketball mini-camp  36 fees and expenses  35 game management issues  35

2016-17 CCAA Manual


Officiating

host institution responsibilities  35 advance information  35 amenities  36 minimum officials required  36 post-contest meeting  36 public comments about officiating  35 qualifications  36 restrictions  36 Parliamentary procedure  18 Preface 3 Recruiting 21 Conference Letter of Intent  21,102 Intra-Conference Transfer form  93 National Letter of Intent  21 NCAA rules apply  21 Permission to Contact form  92 Scheduling 36 approval of schedules  37 changes to schedules  37 completion of Conference schedule  37 general parameters  36 final examination conflicts  36 rescheduling  37 timeline for creation of schedules  37 Scouting reports  37 prohibition on sharing outside Conference  37 Soccer 64 awards  70 all-Conference team  70 individual awards  70 selection process  70 championship determination  64 men’s soccer  64 women’s soccer  64 coaches meeting  70 Conference schedule format  64 rescheduling policies  64 schedule changes  65 travel partners  64 Conference Tournament  67 awards  67 banquet  67 bench limit  67 canceled or suspended  65 2016-17 CCAA Manual

Index

date  68 field size  68 institutional administrator 68 management  68 NCAA automatic qualifier, women  65 playing rules  68 ball  68 uniform color  68 practice times  68 pre-Tournament meeting  68 schedule  68 seeding  69 tie-breaking procedure  69 site  69 tickets  69 match policies  66 bench red cards, men’s soccer  67 kickoff times  66 playing rules  66 ball persons  66 officials  66 pre-match activities  66 travel party  67 uniform color  67 public address announcer  67 statistics  67 video exchange  67 practice time  65 Softball 71 awards  75 all-Conference team  75 individual awards  76 selection process  75 championship determination  71 coaches meeting  76 Conference schedule format  71 alternate site  71 rescheduling policies  71 opponents in different regions  71 opponents in same region  71 Conference Tournament  73 banquet  73 canceled or suspended  71 date  73 dugout limit  73 format  73

Sports Medicine

institutional administrator  73 NCAA automatic qualifier  71 playing rules  73 schedule  74 seeding  74 tie-breaking procedures  74–75 site  75 squad limit  75 game policies  72 ball retrieval  72 facility requirements  72 game times  72 host institution responsibilities  72 playing rules  72 ball  72 halted game  73 pre-game activities  73 uniform color  73 region assignments  71 Sports information  37 basketball game media services  38 CAP files  38 staff attendance at contests  37 standardized roster formats  38 statistics  38 deadline for changes  38 for Conference office  39 live stats requirement  38 software  39 standardized file names  39 Sportsmanship 41 ejections  41 men’s soccer bench red cards  67 suspension policy  41 fighting suspension policy  41 sportsmanship statement  33 Sports medicine  39 catastrophic injuries  40 concussion awareness education training  40 host institution requirements  40 medical certifications to staff practice  39 visiting institution requirements  40

123


Sports Regulations

Sports Regulations amendments vote required  22 Sports sponsorship  112 Tobacco use  41,42 ejection  41 suspension  41 Track and field  77 awards  81 all-Conference team  81 Athlete of the Meet  81 High Point Award  81 individual awards  81 championship determination  77 coaches meeting  81 Conference Championships  77 date  77 entries  77 number  77 process  77–78 finances  78 format  78 officials  78 personal electronic devices  78 playing rules  78 field events advancement  78 Jury of Appeal  78 order of events  79 qualifying standards  80 seeding  80 time schedule  80 vertical jumps increments  78 site  81 Conference schedule  77 rescheduling policies  77 meet policies  77 playing rules  77 User’s Guide  4 Video exchange applies to basketball, volleyball  42 basketball  54 basketball and volleyball applies to all regular-season contests  42 host institution policies  42 soccer  67 applies to all Conference contests  42 124

Index

visiting institution policies  42 volleyball, women’s  84 Video policies  42 right to video contest  42 Volleyball, Women’s  82 awards  87 all-Conference team  87 individual awards  87 selection process  87 championship determination  82 coaches meeting  87 Conference schedule format  82 rescheduling policies  82 schedule changes  82 Conference Tournament  82,85 bench limit  85 date  85 format  85 institutional administrator  85 NCAA automatic qualifier  82 participation limit  85 playing rules  85 intermission  85 pre-match activities  85 pre-Tournament practice  85 schedule  85 seeding  86 tie-breaking procedures  86 site  87 game policies video exchange  84 match policies  83 bench area  83 introductions  83 playing rules  83 ball  83 ball persons  83 intermission  83 officials  83 pre-match activities  84 public address announcer  84 scouting prohibition  84 starting time  84 statistics  84 travel party  84 video scouting report prohibition  84 warm-up equipment  84

Volleyball, Women’s

2016-17 CCAA Manual

2016-17 CCAA Manual  
Read more
Read more
Similar to
Popular now
Just for you