Return to School 2022-2023
CommunityContentsFirst .................................................................................................................... 1 Respect for School Communications & Deadlines ................................................................... 1 Communications How to Stay Informed ............................................................................... 1 Parent Student Handbook ..................................................................................................... 2 Welcome Day – ACTION REQUIRED ........................................................................................ 3 Opening Week Schedule & Orientation .................................................................................. 4 School Schedule .................................................................................................................... 5 Virtual Villanova College VVC .............................................................................................. 5 Arrival & Dismissal ................................................................................................................ 6 School Bus Transportation ..................................................................................................... 6 Co-Curriculars & Athletics ...................................................................................................... 6 Student Services .................................................................................................................... 6 Timetable Change Requests 7 Laptops – ACTION MAY BE REQUIRED .................................................................................... 7 Do I have to register & configure my child's laptop? ............................................................. 7 School Supplies & Textbooks ACTION MAY BE REQUIRED .................................................... 8 Lockers .................................................................................................................................. 9 Lunches ................................................................................................................................. 9 Cafeteria Service – ACTION MAY BE REQUIRED .................................................................... 10 Living & Learning with COVID 19 ......................................................................................... 10 Vaccine Policy ACTION REQUIRED ..................................................................................... 11 Masks.................................................................................................................................... 12 Suspected or Confirmed COVID 19 Protocol ....................................................................... 12 Anaphylaxis Care Plan – ACTION MAY BE REQUIRED ............................................................ 12 Student Parking – ACTION MAY BE REQUIRED ..................................................................... 13 School Store - The Armoury ................................................................................................. 13 Admissions for 2023-2024 Academic Year ............................................................................ 13 School Office Hours & Closures ............................................................................................ 14 Reminders ........................................................................................................................... 14 Holidays & Key Dates for 2022 2023 School Calendar ........................................................... 14
It is imperative that families notify Ms. Annmarie Viola, Director of Communications, should they not be receiving these emails as of September. Please remember to check your “spam/junk” folder and ensure that electronic@villanovacollege.ca is on your contact list. Edsby The School’s primary communication tool is Edsby. All students and parents are enrolled in this Learning Management System. Parents can access information about their child’s courses, messages from teachers, daily school communications, etc. through this platform. For new students: login information will be provided to each new student during their technology Forworkshop.newparents: parents will be sent an invitation via email to set up an Edsby account during the first week of school.
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Community First Together, we will be able to meet any challenges that may arise and accomplish our mission of providing our students every opportunity to meet their academic, social, emotional, spiritual, and physical needs during this critical period in their growth and development.
Respect for School Communications & Deadlines
Parents and guardians are asked to respect school deadlines and complete and submit all requested forms/information by the due dates. All deadlines will be strictly enforced.
Communications - How to Stay Informed Electronic Communications To communicate most effectively and in an environmentally friendly fashion, physical mailings will be limited. All parents have already been automatically added to our electronic communication system, through which they will receive the weekly newsletter, “School Notes,” and special notices.
School communications and deadlines are critical. Parents and guardians are asked to thoroughly read all school communications to ensure that they are up to date with new information and important messages.
Uniform for Physical Education Class
• Males: Hair must not be excessively long or spiked, below the eyebrows or below the shoulder. No buns, knots, or ponytails are permitted for male students. Any trendy or
In an effort to provide students with opportunities to be outside, all students should come prepared with appropriate outerwear to spend some time outdoors. Middle School students should be prepared for outdoor recess daily.
here for a copy. Throughout the school year, a copy of the Student Parent Handbook can be found in the Library in Edsby.
• Hair A student’s hair must be neat and tidy. Hair must not be coloured or streaked so as to distract or draw attention (e.g. unnatural colours). No extreme variation in hair length is permitted (i.e. no shaved sides with hair on the top of the head). Students may not incorporate shaved designs into their hairstyles.
The phys ed uniform is required for all students in grades 4 to 9 and those students in grades 10 and 11 who have selected phys ed as an elective (PPL2O and PAF3O). The phys ed uniform can be purchased at The Armoury throughout the school year.
If you need to purchase formal uniform items, please contact The Uniform Group as soon as possible at 416 335 0143 to book an appointment.
Grooming All students must be appropriately groomed for the first day and each school day throughout the year.
• Nails and Makeup female students must keep their nails and make up appropriate for school. These may not be distracting, excessive, or extreme.
Uniform All students are to be in full school uniform in September. VC wear and civvies days will be occasionally scheduled throughout the school year.
• Earrings are not permitted for male students. Female students may wear moderately sized dress earrings.
• Jewelry – chains and chokers are not to be visible. Rings (except the school ring) and bracelets are discouraged and may be prohibited.
Parent-Student Handbook
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Parents should be comfortable with and supportive of all school policies and procedures. At the time of enrolment, each family signs an enrolment contract supporting the School’s mission statement and its policies and procedures. Our policies are published in the Student Parent PleaseHandbook.click
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Group Grades#14, 5, 6, 7, 8 Group #2 Grade 9 Group Grades#310, 11, 12 TimeArrival 11 am 11:30 am 12:30 pm ofScheduleEvents BBQpresentationInWelcomeclassroom&IceCreamSelfGuidedToursHouseTShirtPick Up SelfBBQpresentationInWelcomeclassroom&IceCreamGuidedToursHouseTShirtPickUp BBQ & Ice PickHouseToursSelfCreamGuidedTShirtUp TimeDeparture 2 pm 2 pm 2 pm
Arrival times by grade and schedule of events can be found below.
All our families, both new and returning, are invited on Tuesday, September 6, for a barbeque and school tour. A few things to know about this event: This event is complimentary, however, for catering purposes an RSVP is appreciated by all who plan to attend. Please click here to RSVP Immediate family members only please (parents/guardians, student and siblings only). This event will take place, rain or shine. As this is a family event and not an official school day, buses will not be operating. Attire is summer casual (no uniform is required for our students).
faddish haircuts are not permitted, which includes extreme variation in hair length (i.e. shaved sides with hair on the top of the head).
• Male students must be clean-shaven. Students who report to school unshaven will be charged a uniform infraction. Please note that students will not be admitted to classes if they are not groomed properly for school. Please ensure that these matters are addressed prior to the first day of school. Day – ACTION REQUIRED
Welcome
Tuesday, September 6, 2022 We are excited to welcome our students and families to campus before school officially begins!
• Females: hair accessories must be moderate in size and colour.
• Welcome Activities • Technology
Welcome Day No scheduled classes. First Day, Welcome & Orientation Grades 4 to 9 & *Half day orientation for NEW grade 10-12 students only*
o Grades 7 8: laptop, locker shelves, a notebook or lined paper, and pen or pencil.
• For the first day of school, students are to bring the following supplies:
o Grades 9 12: laptop, a notebook or lined paper, and pen or pencil.
Welcome & Orientation
Thursday, September 8 to Friday, September 9, 2022 A letter and permission form will be sent to parents/guardians in late August to each Grade 9 student for their overnight orientation camp scheduled for the first week of school. Kindly complete all the required forms and return them to the school by Tuesday, September 6, 2022.
First Day, Welcome & Orientation Grades 10 to 12 Regular& Day Grades 4 9
Welcome and Orientation during the first week will include: Workshops
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• Students are to bring their own litterless, nut free lunch and a refillable water bottle OR money to purchase lunch from the school cafeteria.
• Students will be at school daily from 8:30 am 2:30 pm. Please see the schedule below for the first day of school for each grade.
• Advisor Check In Grade 9 Student Orientation
Opening Week Schedule & Orientation We are excited to welcome our students to the 2022 2023 school year. Please note these important details for our Opening Week:
For any student who brought their laptop to the school for configuration, laptops will be distributed back to students during the first week.
*New Grade 10 12 students are asked to attend orientation for a half day only on Wednesday, September 7. Please arrange to pick up your child at 12:00 pm.
o Grades 4 6: outdoor running shoes, locker shelves, pencil crayons, and pencil case with supplies.
• Students are not to bring any textbooks/novels, instruments, or phys ed uniforms for their first day. Further instructions will be provided by teachers throughout the week.
• Students are to wear the full school uniform daily.
Tuesday, September 6 Wednesday, September 7 Thursday, September 8
Virtual Villanova College - VVC
Page 5 of 15 Grade 8 Team Building Thursday, September 8, 2022 A letter and permission form will be sent home to parents/guardians in late August to each Grade 8 student for their Treetop Trekking field trip scheduled for the first week of school. Kindly complete all the required forms and waivers and return them to the school by Tuesday, September 6, 2022. School Schedule REGULAR SCHEDULE BELL TIMES Period 1 8:30 am 9:50 am Period 2 9:55 am 11:10 am Period 3a 11:15 am 11:50 am Grades 9/10 Lunch Period 3b 11:55 am 12:30 pm Grade 7/8 Lunch 11:55 12:15 with Outdoor Recess 12:15 12:30 Grade 4 6 Lunch 12:10 12:30 Period 3c 12:35 pm 1:10 pm Grades 11/12 Lunch Grades 4 6 Outdoor Recess Period 4 1:15 pm 2:30 pm 8 day schedule with 4 periods each day with tumble SAMPLE OF TUMBLE PERIOD Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 1 A E D H C G B F 2 B F A E D H C G 3 C G B F A E D H 4 D H C G B F A E
In the event that an emergency (including an emergency declared by a government body such as the Government of Canada, Government of Ontario, York Region, or York Region Public Health Department) results in the partial or complete closure of the School, it may be necessary for Villanova College to adopt a remote learning model (VVC).
In VVC, teachers will provide instruction and learning activities for students to complete at home. Some instruction will take place synchronously, that is via live, two way communication (i.e. MS Teams). Teachers will also provide asynchronous learning activities, which students will complete independently. In addition, regular teacher student check ins will occur, community time will be facilitated, small group virtual meetings and scheduled tutorials will continue.
Co-Curriculars & Athletics
Parents/Guardians are encouraged to schedule medical appointments outside of school hours. In the event that a student arrives late or must depart early during the school day, they must enter/exit through the main entrance and sign in/out through the Main Office.
School Bus Transportation Transportation enrolment is now closed. Please contact office@villanovacollege.ca with any questions or concerns. Daily afternoon departure is at 2:30 pm Daily late bus departure is at 4:15 pm
Final routes and times will be sent to those families registered for the transportation program during the first week of September.
The co curricular program at Villanova College is critical to the mental, physical, and spiritual wellness of our community members. The school is committed to offering a diverse and full co curricular program After school programming will start mid to late September. Stay tuned for sign up details. Student Services Guidance Counsellors for the Upper School are assigned by grade.
Ms. Adrienne Gelling, Director of Student Services, will see all students in Grades 11 and 12. To contact Ms. Gelling please email agelling@villanovacollege.ca
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All school policies and guidelines, including those related to attendance and evaluation, will be in effect during VVC. The unique nature of remote learning requires additional policies, which are outlined in the Student Parent Handbook.
Late Arrival & Early Departure
Arrival & Dismissal Student Drop Off & Pick-Up
It is recommended and encouraged that students do not arrive at the school prior to 8 am as there is no student supervision. Students are to be picked up by 4:15 pm daily unless they are in a supervised co curricular activity.
Does your child have a laptop?
1. Your child is a new student starting September OR
All laptops can be brought to the Main Entrance of the school during the following days and times:
2. Your child is a returning student who is going into grade 7 OR 3. Your child is a returning Grade 8 12 student with a new laptop (a different laptop than used last school year). When can I drop off my child’s laptop?
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Do I have to register & configure my child's laptop?
• Tuesday, August 23 between 9 am and 3 pm
All summer school courses are to have been pre approved by Student Services prior to enrolment. Timetable Distribution
Students who took a summer school course that is a prerequisite for a course that is in their timetable for 2022 2023, must ensure that a copy of the report card is emailed to Ms. Gelling or Mr. Kaklamanos by Friday, September 9th, 2022.
Laptops – ACTION MAY BE REQUIRED
You will need to configure your child’s laptop if:
Any students who would like to make a change to their timetables are encouraged to email their Guidance Counsellor to discuss the change prior to the start of school. Please email as soon as possible or before Monday, September 5th, 2022.
Timetable Change Requests
Students will receive their timetables on their first day of school and individual student timetables will be visible in Edsby once the school year begins.
Students in Grades 7 through 12 are required to have an approved Windows laptop with them every day. If you have not yet purchased a device for your child, please see laptop specifications and purchase options as per the Spring Information Package by clicking here.
• Wednesday, August 24 between 9 am and 3 pm Before you drop off your child’s laptop, please ensure:
• the laptop is in a bag/sleeve and is labelled with your child’s first and last name
Mr. Dimitri Kaklamanos, Guidance Counsellor, will see all students in Grades 9 and 10. To contact Mr. Kaklamanos please email dkaklamanos@villanovacollege.ca
Page 8 of 15 • the laptop itself is labelled with your child’s first and last name • the laptop charger is included in the bag and labelled with your child’s first and last name • all passwords required to login are provided on a sticky note on the laptop (login and passwords must have administrator access) When will laptops be returned to students? Laptops will be distributed back to students in time for their technology workshops during the first week of school. What if my child’s laptop has not arrived by the drop off day? If this applies to your child, once you have possession of the laptop, please email office@villanovacollege.ca and a drop off day will be coordinated as soon as possible. School Supplies & Textbooks – ACTION MAY BE REQUIRED Middle School The Middle School textbooks, workbooks, and other resources will be provided by the school. Basic supplies such as duo tangs, dividers, math notebooks, journal notebooks, lined sticky notes, etc. will also be provided by the school to help increase and guide student organization. Student accounts will be changed a $275 Middle School Resource Fee in September. Please note that summer reading novels and other novels (lists shared throughout the year) are NOT provided by the school. All Middle School students should have the following materials and stationery supplies for the year (and replenish as needed throughout the year): • Indoor, non marking Phys Ed running shoes • Outdoor running shoes • Small soft sided bag for Phys Ed clothes (bag to fit in student’s locker) • Locker shelves interlocking, plastic coated wire shelves or hanging shelves. We do not recommend free standing shelves that friction fit or shelves with legs that fold. • Wired ear buds (not over the head) • Soft sided pencil case • 2 black or blue pens • 2 other coloured marking pens • 3 4 pencils • Sharpener • Basic calculator Grades 4 6 • Scientific calculator (non programable) Grades 7 & 8 with exponent, square/square root, Pi, and negative sign functions • One package of lined paper • GradeBinders:4: N/A Grade 5: N/A Grade 6: 2 x 1 inch Grade 7: 6 x 1 inch Grade 8: 5 x 1 inch and 1 x 1.5 inch It is recommended that all binders: • Be clearly labelled with your child’s name on the spine.
• If bringing a lunch from home, it should be nut free.
Lockers
All students will be provided with a locker in September. Students must use a school provided lock. Returning students are reminded to bring their locks back to school with them in September.
• Outside food delivery will not be allowed at any time during the school day
• Students will be provided the opportunity to wash their hands before lunch.
Hydration Students should bring a refillable water bottle daily. Please label your child’s water bottle clearly with their first and last name and grade. Water bottle filling stations are available on every floor.
All Upper School students should have a variety of stationery supplies for the year that suits their personal preferences. Please feel free to use the Middle School list above as a guide only.
Lunches Students will eat lunch in the school cafeteria. Weather permitting, students will be given the opportunity to eat lunch outside when possible.
Important notes regarding lunches:
• Students should not share food, utensils, or beverages. Parents/Guardians are kindly asked to remind their child(ren) not to do so.
• Families are asked to consider litter less lunch options as much as possible to reduce waste.
Page 9 of 15 • Ruler (small size to fit in pencil case) • Protractor Grades 7 & 8 only (full geometry set NOT required) • Eraser • Glue stick • 2 highlighters • Dry erase markers 1 small pack • Coloured pencils 1 small pack • Small scissors • Each be a different colour to help with student organization. • Be D ring for maximum internal capacity. • Include pockets inside the front and back cover.
• Cafeteria service will begin on Wednesday, September 7, 2022.
New students and those returning students who require a replacement lock will be provided with a new lock at the beginning of the year.
Upper School Please ensure that necessary textbooks have been purchased for Upper School students as per the Spring Information Package which you can find by clicking here
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number. Please click here to download the Declining Balance Meal Program Registration form. Option 1: E Transfer • Email the completed registration form to mary@nellascanadacorp.com • E transfer payment (minimum $100) to mary@nellascanadacorp.com Option 2: Cash or Cheque • Have your student bring the completed registration form with cash or cheque to the cafeteria during the first week of school Question? For any questions or concerns please do not hesitate to contact: Mary Nardi Gillen Nellas Canada 416 402 mary@nellascanadacorp.com8970 Living & Learning with COVID-19 General Health & Safety • There will be a registered nurse on campus to provide general first aid, health information and nursing assessments of ill or injured students. • Isolation rooms are available to isolate persons with cold/flu symptoms if needed. • Hand hygiene and sanitizing work areas will be both encouraged and supported.
Parents/guardians have the option of loading their child(ren)’s student card with pre paid funds students can deduct their purchases from total Students have their student card do parents/guardians load their child’s student card child’s student card know child’s student
Option 1: Cash Nella’s will accept cash. Option 2: Student Card Declining Balance Meal Program
Page 10 of 15 Cafeteria Service – ACTION MAY BE REQUIRED Nella’s Canada is looking forward to opening their kitchen with full cafeteria service this September On behalf of Nella’s Canada, a special thank you to our VC families for their support of the hot lunch program over the past two years. How do students purchase lunch in the cafeteria?
present for every purchase. How
with money? In order to load your
Parents/guardians must be fully aware that an exemption granted through the process above does not guarantee that their child can participate in all school activities. There are certain extracurricular activities and field trips that unvaccinated students may not be able to participate in, even if they have an approved school exemption, because of requirements of third party venues, associations and government travel requirements (e.g. CISAA, rinks, ski hills, out of province travel). Travel If families have travelled outside of Canada, they are expected to follow Public Health guidelines and isolation requirements. Up to date travel and re entry information can be found here.Iffamilies will be in quarantine when school begins, please email the school nurse, Ms. Jenny Carrier at nurse@villanovacollege.ca Self-Assessment at Home
Vaccine Policy – ACTION REQUIRED To review our Strongly Recommended COVID 19 Vaccination Policy for Students for 2022 2023, please click here. As the policy indicates, all students must: 1. Provide proof of vaccination, OR 2. Provide a medical exemption request, with a note from a physician or nurse practitioner, OR 3. Provide a Statement of Conscience from Public Health. Please ensure you submit one of the above mentioned documents to our school nurse, Ms. Jenny Carrier at nurse@villanovacollege.ca by August 23, 2022.
Parents/Guardians must screen their child(ren) prior to arrival at school each day. In addition to daily active screening, please note that all students will be monitored at school for possible signs or symptoms of illness. As a parent/guardian, you must prevent the spread of illness by keeping your child(ren) home from school if you, your child(ren), or anyone in your household experience any signs or symptoms. An up to date symptom list can be found by accessing the Ontario government Ifwebsite.youhave any questions, please email the school nurse, Ms. Jenny Carrier at nurse@villanovacollege.ca.
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• The school will provide any materials required to support case management and contact tracing to public health officials, if requested (e.g. daily attendance and transportation records)
Anaphylaxis Care Plan – ACTION MAY BE REQUIRED
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• If symptoms present during the day, the staff member or student will immediately be isolated and supervised in an isolation room by the Registered Nurse.
• Unvaccinated students returning from travel outside of Canada must wear a mask at school and on school buses for 14 days after their return as per current federal guidelines. Up to date masking requirements can be found by accessing the Ontario government website.
• Parents will be notified to pick up the child to take home. The student will not be able to take student or public transportation.
• If you are unsure of whether to stay home/isolate, please refer to the Ontario School Screening or email the school nurse, Ms. Jenny Carrier at nurse@villanovacollege.ca
Masks Any child or staff member may choose to wear a mask while at school or on school buses. It is expected that all members of the school community will be treated with respect regarding their decisions. There are some instances where a mask is required, including:
In order to provide the best care to our students with severe allergies, we are asking parents to please fill out the Anaphylaxis Care Plan found here This form is for those students who have anaphylactic allergies and require an epinephrine auto injector (epi pen). Students should bring two epi pens to school at the start of the year: one to stay with them, either in a fanny pack or in their backpack/locker, and the other to be kept in the main office. It is advised that middle school students always have their epi pen on their person.
• Staff and students with symptoms or suspected cases in the household should stay home as per the Ontario Isolation Guidelines.
• As per Ontario guidelines, if a household member is isolating due to COVID, vaccinated students/staff may come to school but will be required to wear a mask for the duration of their household member’s isolation plus 5 days. Unvaccinated students are required to isolate at home with their household member for the duration of the isolation period and will be required to wear a mask for 5 days after their return.
Suspected or Confirmed COVID 19 Protocol Families should always follow the Ontario Isolation Guidelines. Up to date isolation guidelines can be found by accessing the Ontario government website here.
In September, the school nurse will confirm receipt of the epi pens, as well as the dose and the expiry date. The nurse will notify parents/guardians at that time if the epi pen is set to expire during the school year. It is the responsibility of the parents/guardians to ensure that an expired epi pen is replaced prior to the expiration date. A printed copy of the care plan will be kept with the epi pen for easy access to the information in case of an emergency.
You may forward completed forms to the school nurse, Ms. Jenny Carrier at nurse@villanovacollege.ca or you can send a printed form with your child’s epi pens on the first day of school. If you have any questions, please email the school nurse, Ms. Jenny Carrier at nurse@villanovacollege.ca
. Students will not be permitted to make purchases that exceed $150. If parents wish to set a lower limit on their child’s account, please send an email to armoury@villanovacollege.ca.
Student Parking – ACTION MAY BE REQUIRED
If your child drives to school daily, please register their vehicle(s) with Ms. Anderson in the Business Office. Please click here to complete a short form. Students will receive a parking sticker once their car is registered. Students must adhere to the “park it and lock it” policy of the School. Villanova College is a closed campus, and students are not to leave the school property during regular school hours. A parking fee of $125 per term (two terms per year) will be invoiced to any student parking at the school. School Store - The Armoury During the year, students may purchase on account at The Armoury
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• Wednesday, August 24 between 9 am and 3 pm Admissions for 2023-2024 Academic Year We are now accepting applications for September 2023. We strongly encourage current families seeking admissions for other children to apply early. First round applications are due by
• Tuesday, August 23 between 9 am and 3 pm
Summer Hours of Operation The Armoury will be open by appointment only on the following days. To make an appointment, please call the Main Office at 905 833 1909.
in elite athletic or arts programs must make arrangements with Student Services for any and all extended absences. September 6 Welcome Day 7 First Day of Classes for Grades 4 9 8 First Day of Classes for Grades 10 12 23 Opening School Mass with Most
Effective Monday, August 29, 2022, all school offices will return to normal business hours of 8 am to 4 pm. please note, the school will be closed on Thursday, September 1, 2022 for staff to attend mass and meetings.
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School Office Hours & Closures
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Below, please find a schedule 2022 2023 school year. Parents asked not involved Reverend John A. Boissonneau
December 1, 2022. Please mark your calendars and register for any of the following fall open house dates: Thursday, October 20, 2022 at 7:00 pm Friday, October 21, 2022 at 9:30 am Friday, November 18, 2022 at 9:30 am Wednesday, November 23, 2022 at 7:00 pm learn more, please visit our website at www.villanovacollege.org. If you have admissions please do not hesitate to contact Ms. Jennifer Gray, Director of Admissions & Enrollment Management at jgray@villanovacollege.ca.
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SummerRemindersReading: Students – ACTION REQUIRED ensure your child has the required summer reading as Spring Package here. Math Workbook: Grade 9 Students Only ACTION MAY BE REQUIRED applicable, please ensure your child has completed the required summer math workbook Spring Package & Key 2022-2023 School
Page 15 of 15 23 Parent Coffee & Social hosted by the Parent Association October 10 Happy Thanksgiving November 11 Fall Break 14 Fall Break December 8 Winter Wonderland hosted by the Parent Association 20 Advent Community Mass – All are welcome! 21 Last day of Classes 22 Christmas Holidays Begin January 6 Last Day of Christmas Holidays 9 PD Day Faith Day for Faculty 10 Classes Resume February 17 PD Day 20 Family Day March 3 Parent Coffee & Social hosted by the Parent Association 10 Last Day of Classes 13 Start of Spring Break 24 Last Day of Spring Break 27 Classes Resume April 7 Good Friday 10 Easter Monday May 12 Parent Coffee & Social hosted by the Parent Association 22 Victoria Day June 5 Start of Exams for Upper School 14 Last Day of Exams and Classes for All Students 15 Grade 8 Celebration 16 Exam Review Day 16 Class of 2023 Commencement Rehearsal & Luncheon 27 Commencement Exercises Celebrating the Class of 2023!
