http://careers.washington.edu/sites/default/files/all/editors/docs/students/Career_Portfolio_Basics_

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Career Portfolio Basics Career Portfolio Basics 134 Mary Gates Hall (206) 543‐0535 www.careers.washington.edu

What are portfolios?

• a portable file = (port – folio) • a collection of one person’s work • used to be limited to graphics fields: art, photography publications or other media photography, publications or other media • Career Portfolios Now • a portable file of examples relating to the work one can do (skills, strengths, abilities)

What’s in a portfolio?

• It Varies ‐‐ – 1. according to intended audience – ‐ family vs. teacher vs. potential employer – 2. according to purpose acco d g to pu pose – ‐ memories vs. demonstrating learning vs. skill match – 3. according to owner/developer – ‐ their own unique identity and experience

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Portfolios for Different Audiences • 1. Personal Portfolio for self or family • main purpose to retain memories or to keep records handy • for personal / family enjoyment • focus is the self f i th lf

– May be called a Scrapbook?

• Records file? Collection?

Example of Scrapbook Page

• Our family on vacation in 2001

Portfolios in Education – 2. Student / Learning Portfolio • main purpose to document or assess learning for instructors / self / community • to reflect on value and relevance of learning • to assess current learning; plan further learning to assess current learning; plan further learning • focus is learning • audience may be instructor or self

– May be called a Senior portfolio?

• Presentation portfolio? etc.

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Learning Portfolio: Content & Appearance • Teacher / adviser gives content guidelines • Portfolio purpose: to show evidence of learning in course including improvement learning in course, including improvement through time • Portfolio may be in notebook ‐ may be electronic / online

Learning Portfolio page from a biology class • Eschscholzia californica, Papaveraceae family – (California Poppy) Named by Johann Eschscholtz, who visited North America between 1815 and 1826. He collected and described many common California coastal plants and was honored with the genus name of the California poppy by a fellow scientist. He collected the original poppy specimen in San Francisco. i i l i i S F i

Portfolios at Work 3. Career Portfolio – What could you use a career portfolio for?

• main purpose to demonstrate related work skills & qualities to potential employer • focus is the employer –‐ f i th l matching employer needs with t hi l d ith skills and abilities of portfolio owner

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Why make a career portfolio?

• Employment Interviews • jobs • annual reviews • salary/promotion reviews

• Also …..

Why make a career portfolio?

• Other Interviews and Applications – school (getting into major or grad school)

• Managing your own Career Managing your own Career – assess strengths and weaknesses – plan next career moves

Career Portfolios • Also many terms – Professional Portfolio – Skills Portfolio – Employment Portfolio p oy e t o t o o – Job Evaluation or Promotion Portfolio – Teaching Portfolio – Interview Portfolio

• Our focus is the INTERVIEW PORTFOLIO

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Interview Portfolio: Content & Appearance • You decide content (according to your audience and purpose) • Portfolio purpose is to show a potential employer evidence of your skills and personal employer evidence of your skills and personal qualities that are relevant to the employer’s needs • Portfolio in professional binder ‐ may be electronic / online

Example of Interview Portfolio Page • Computer Lab & Network Administration • My interpersonal skills proved effective in providing instructional assistance to a diverse student body in the state‐of‐the‐art Adaptive Technology Lab. • Creativity in design, installation, and maintenance of a LAN network using Microsoft NT resulted in the opportunity to also design the school web page (www.crescent.edu).

How to Start Your Portfolio • COLLECT!!!

• COLLECT!!!

• COLLECT!!!

• Graphic artifacts including photos, graphs, charts, articles, certificates, reports, commendations, trophies, diagrams, schematics, flyers, brochures…

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What to Collect?

• Examples of your – best work – leadership – participation pa t c pat o – experience – knowledge – personal qualities – employment

Where to Put Them • For original copies, store your collection of items in files in a file box, OR • For electronic files, set up a For electronic files, set up a file‐naming system to help you recognize what is filed where (use PowerPoint or other graphic program)

Choose Items for Each Interview • Review the job description and choose items relating to that job • Items you use in your interview portfolio should be interview portfolio ‐should be returned to your collection when the interview is over • Protect them well to maintain quality appearance over time

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How to Use a Career Portfolio in the Interview • Select 8 ‐15 items that relate to the position • Place well made color copies of the items in plastic covers in a small professional looking binder binder • Include a Title page and an Introduction/Table of Contents page • Take the binder with you to the interview

Career Portfolio in the Interview • Helps you respond to interview questions…

– by showing graphic representations of what you are talking about in your responses

• Avoid just placing the portfolio in front of the j p g p interviewer • Leave the portfolio for their review – to be picked up later

Career Portfolio Samples Career Portfolio Samples Gary – Info Tech Rumi – International Education 134 Mary Gates Hall, Box 352810 (206) 543‐0535 www.careers.washington.edu

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Gary Gutenburg • Information Technology Portfolio

Gary Gutenburg Portfolio •

Introduction Computers and their applications to problems have always been a part of my life.

I have especially enjoyed assisting others in making computers work for their particular situation. I see the computer as a tool that can make people more productive.

•

My goal is to increase that productivity by making computers easier and more ki t i d compatible to greater numbers of users.

Over the years I have gained strengths in the understanding and application of computer technologies, the ability to communicate well with others in demonstrating computer use, and the creativity to arrive at effective and useable solutions with computers.

•

I am excited to utilize my strengths and abilities in the information technology industry. This portfolio offers examples of how I can be of benefit to employers in the IT field.

Gary Gutenburg 2733 NE 95th Street Seattle, WA 98105

Table of Contents • Resume…………………………………………………

• Web Page Development..………………………

• Computer Lab and Network Administration………………………….……….....

• Working with Others to Meet Goals………………………………………..…………..

• Customer Service……...…………………….…….

• Work Well Done…………………………..………..

W k W ll D • A Good Match………………………………..……..

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(206) 555‐1212 ggute@u.washington.edu

OBJECTIVE: Information technology internship utilizing my computer systems and programming skills SUMMARY OF QUALIFICATIONS: ∙ 3 years experience in computer lab and network administration ∙ Demonstrated customer service experience in various settings ∙ Work well independently and in team projects ∙ Japanese: fluent reading and listening; basic conversational skills ∙ Computer Skills: Proficient in C/C++, HTML, XML, Microsoft Office, Windows NT, LAN, web design (http://students.washington.edu/ggute) EDUCATION: University of Washington, Seattle, WA BS in Informatics, GPA: 3.5/4.0, June 2005 Coursework includes study of information systems and technology with a human‐centered approach: Informatics Fundamentals, Database Management, Information Retrieval, Information Systems Analysis and Design, Research in Informatics, Computer Networks, Distributed Applications Study Abroad: Keio University Tokyo Japan Spring 2000 Winter 2001 Study Abroad: Keio University, Tokyo, Japan, Spring 2000 – Winter 2001 One‐year exchange program, resided with host‐family RELATED WORK EXPERIENCE: Computer Lab Assistant, University of Washington, Winter 2001 to present ∙ Provide instructional assistance in an ultra‐modern computer lab.

Network Administrator, Crescent High School, Crescent, WA, 1/96 – 6/98 ∙ Aided teachers and students on proper use of computers. ∙ Worked with administration to help design and maintain school’s computer network. ∙ LAN installation and maintenance using Microsoft NT. ∙ Web design (www.crescent.edu).

OTHER WORK EXPERIENCE: Customer Service Specialist, CompUSA, Seattle, WA, Summer 2001 Shift Leader, Video Update, Seattle, WA, 5/99 – 1/00 Waiter, Family Kitchen, Bothell, WA, Summer 1998

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Web Page Development • The project included everything from low level programming that accessed the proprietary hardware of this system to the user interface.

Computer Lab & Network Administration • My interpersonal skills proved effective in providing instructional assistance to a diverse student body in the state‐of‐the‐art Adaptive Technology Lab. • Creativity in design, installation, and maintenance of a LAN network using Microsoft NT resulted in the opportunity to also design the school web page (www.crescent.edu).

Working with Others to Meet Goals • Team members know me as someone who more than pulls his own weight • I have a strong track record of motivating others to meet group objectives within timelines

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Customer Service • I pride myself on excellent customer service which I believe came about from my listening well to customer needs and meeting those needs with g company products.

• Results: In three months as a Customer Service Specialist at CompUSA, I increased my sales by 23%.

Work Well Done • My supervisors and customers were happy with my performance and said so in letters and evaluations.

“Mr. Gutenburg is an outstanding team player and communicator with high energy and motivation I highly recommend him for network with high energy and motivation. I highly recommend him for network administration and customer service positions…”

“Mr. Gutenburg’s group included two resistant members, but he was able to ensure ‐‐ Mr. Dave Farrell, Manager, UW Computer Lab their participation and completed their project proposal within the imposed time constraints. He quickly recognized the challenge the group faced and used his excellent focus and communication skills to make sure each member felt included “Gary was especially helpful to me in describing what my new computer system while keeping the project progressing to an effective result…” could do and how it met my home office needs for my new business. He didn’t use ‐‐ Ms. Monica Taylor, Principal, Crescent High School all the techno‐babble so I really understood how it worked. And when I had a problem with the a software program and called him, he knew right away what it was and guided me through the process to fix it. What a gem of an employee you have!” ‐‐ Satisfied CompUSA Customer

A Good Match • What I Bring: – Web Design – Network Administration – Team work – Customer Satisfaction

Your Job Listing: Internet Services – Information Technology Internship Information Technology Internship

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RUMI TSUCHIHASHI • International Education Portfolio

JOB DESCRIPTION • Assistant Director, IES (Institute for International Education of Students) • Responsible for coordinating Center programs for U.S. colleges and co‐ facilitating the Field Placement Program placing 30 – 40 students each semester. Support Center’s housing program. Initiate an outbound program for Japanese students. Oversee the operation of the Center, particularly the Center Library and production of Center publications.

Location: Kanda University in Tokyo, Japan.

• Qualifications: Master’s degree or Bachelor’s degree and three years related experience. Excellent interpersonal and communication skills in both Japanese and English. Demonstrated commitment, understanding, and interest in students. Program management experience with a Japanese business or non‐profit organization. Intercultural communication experience with university students and/or training experience.

Background in mediation and crisis management. Demonstrated organizational ability. Experience working with teams as both leader and team member. Good sense of humor essential.

Rumi Tsuchihashi Portfolio Highlights • Team player with experience in cross‐cultural training, program management, and interpersonal communication.

Excellent writing and editing skills. Native fluency in Japanese.

Experience • Cross‐cultural training • Designed and conducted workshops on Japanese patterns of communication and managed student study abroad program.

• Researched and assembled a cultural diversity information packet, as part of a training for educators.

Table of Contents •

Cross‐cultural Training………………………… 4

•

Workshop Facilitation……………….……….. 5

•

Program Development...……...……………..6

•

Program Management………………………..7

•

p Interpersonal Communication …………… 8

Program management • Effectively managed program participants of diverse ethnic and cultural backgrounds.

• Designed and edited monthly program calendar and newsletter, which aided internal communication.

• One program accelerated its application process by more than 50% after a complete revision of the program information packet and forms.

Interpersonal Communication • Served as liaison between volunteers and clients by exercising active listening skills, successfully mediating many interpersonal conflicts and problems of miscommunication.

• Maintained regular phone and written contacts with clients, keeping detailed written documents which promoted continuity and cohesion in the service.

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Cross‐cultural Training • Developed presentation and public‐speaking skills through Japanese language and culture presentations to Seattle‐area public school students.

Workshop Facilitation • Designed and conducted workshops for English language teachers on Japanese patterns of communication.

Program Development • Conceived and conducted workshop assisting overseas program participants with logistical arrangements and provided support for cultural adjustment.

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Program Management • Effectively managed program of participants from diverse cultural backgrounds.

• Designed and edited newsletter.

• Created program recruiting brochure.

• Accelerated application process by more than 50% resulting in increased matches.

Interpersonal Communication • While working for an international cultural organization, active listening and excellent communication skills contributed to successful mediation of clients’ interpersonal conflicts and miscommunication

References • See Martin Kimeldorf’s Portfolio Library for examples and ideas http://amby.com/kimeldorf/portfolio

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So now what?

• Need help?

• Meet with a career counselor to get assistance with artifacts and accomplishments • Most computer labs on campus can assist you with uploading artifacts (photos, scanned documents, video clips, digital recordings…)

• Sign up for a Mock Interview for practice using your portfolio • Questions?

Career Portfolio Basics Career Portfolio Basics 134 Mary Gates Hall (206) 543‐0535 www.careers.washington.edu

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