6. Examination and Other UT Policies An exception to the two possibilities to finish an exam per year is formed by courses that are taught on a project or practical basis. Generally, these types of courses can be completed only once a year. Students are recommended to use that opportunity.
6.5. Registration, withdrawal and schedules for exams If you want to register for or withdraw from an examination, registration via Osiris (http://www.utwente.nl/so/osiris/) is required. Use your personal codes (student number and email password) as discussed paragraph 5.9 to login to this web application. Osiris can also be used to request an examination schedule for the entire year or for an overview of examinations for which you have already registered. Registration for examinations in Osiris is compulsory and independent from course enrolment. You are able to register for each examination. For more information on exam registration you can visit the website of CSA (http://www.utwente.nl/so/studentservices/). Being registered in time means having the right to participate (provided that the student meets the requested demands for that course). For these students, sufficient seating will be arranged in the examination room and sufficient copies of the exam will be available. In extraordinary circumstances, extra examination possibilities may be offered, see paragraph 6.10. Advice: Each examination is entered into Osiris well in advance to allow you to register for it. If something goes wrong, inform your Educational Affairs Office (S&OA) as soon as possible, either by email or by telephone so they can take action if possible. Once the registration period has ended, S&OA will not be able to help you. For more information see paragraph 12.7. The examination schedule may change after you have registered, e.g. an examination may be moved to a different location. Before the examination, consult the educational announcements on my.utwente.nl, Blackboard or the examination schedule available on Osiris for any changes. Please also withdraw in time from an examination to prevent unnecessary work for teachers and S&OA, you can withdraw by sending a mail to studentservices@utwente.nl until 24 hours before the exam. If you do not withdraw in time, you have officially participated in the exam and you will have one chance less for a re-sit.
6.6. Notification and availability of examination marks (Osiris) After an exam the result should be known after a maximum of 20 working days. The results of written exams will be available on Osiris after this period. Also, lecturers occasionally place a list of grades by student number on Blackboard directly after all exams have been marked. Once the Educational Affairs Office (S&OA) has processed the grades, you can retrieve all your grades from Osiris. Login with your personal codes (student number and email password) as discussed in paragraph 5.10. The procedure in which the grades are communicated is as follows: • S&OA (course administration) supplies a list of participants in an examination to the lecturer, this list is based on Osiris data of enrolment; • After the exam, the lecturer writes the grades on this list, and signs it for approval; • S&OA archives the approved list; • S&OA registers the grades in Osiris; • In conformity with the CER students can view their grades using Osiris; • If a student suspects that a grade has not been registered correctly, he or she can contact S&OA in order to verify said grade using the approved list; • The student can receive an authorized verification of obtained grades from ‘Student Services’; • With the diploma students receive an authorized diploma supplement, the grade list is part of this supplement. The list that has been signed by the lecturer counts as “proof” as mentioned in the WHW act, art. 7.11 paragraph 1, that the student can revert to. The grade lists in Osiris can also be used as valid proof. For oral exams and individual assignments (internships, bachelor assignments, etc.) the lecturer writes the student a grade-slip. A copy of this grade-slip is sent to BOZ, who make sure that the grade is registered according to the procedure described above.
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