Exhibition & Sponsorship
Prospectus UCT Obstetrics and Gynaecology Refresher Course 2019 DoubleTree by Hilton Hotel Cape Town - Upper Eastside
WELCOME MESSAGE The Department of Obstetrics and Gynaecology at the University of Cape Town would like to extend a congenial welcome to delegates on the African continent and across the globe to the 2019 UCT/O&G Refresher Course. This auspicious event will be hosted on the 28 - 30 November 2019 at the DoubleTree by Hilton Hotel Cape Town - Upper Eastside. The theme of the meeting is Quality of Life / Burden of Disease: from Menarche to Menopause and beyond. The meeting promises to deliver cutting-edge knowledge and advances in the management of common conditions in critical stages of a woman’s life, commencing with menarche, advancing into the reproductive years and culminating with the menopause. Leading international and home-grown faculty will deliver state-of-the-art lectures in their respective fields. Topics on the programme include: intrauterine growth restriction, infectious diseases in pregnancy, aneuploidy screening, the role of ultrasound in modern obstetrics, maternal ischaemic heart disease in pregnancy, diagnosis and management of placental acreta, biomarkers in Gynae cancer, Infertility, Hormonal therapy, Endometriosis, non-surgical treatment of fibroids, PCOS, vaginal rejuvenation, the role of vaginal mesh in prolapse surgery and many more. Additionally, the Department of O&G at UCT will launch its inaugural Skills Upliftment Initiative supported by the Nina Lipshitz Trust, at the 2019 UCT/O&G Refresher Course. The aim of this initiative is to invest in the advancement of surgical and procedural skills that will have an impact on the improvement of women’s health. Revolutionary surgical and sonographic workshops transcending Gynaecological Oncology, Family Planning, Hysteroscopy, Laparoscopy, Pelvic floor surgery, Cardiotocography, Colposcopy, Gynaecological and Obstetric Sonography will be addressed by this initiative. This series of workshops will be conducted two days prior to commencement of the Refresher Course, however the Skills Upliftment Initiative undertakes to live beyond the congress. The aim of the initiative is to advance surgical skills of not only in-house trainees but also of doctors working in the periphery through a rural skills development outreach programme. Watch the space… Apart from the academic meeting, Cape Town has always enjoyed the status of being one of the leading tourist destinations in the world. The organising committee encourages delegates to explore the hospitality of the city including, amongst others, visiting Robben Island, Cape Point, the Waterfront and some of the finest Wine Estates in the world. The provisional programme for the Refresher Course and the pre-conference Skills Workshops are available on the congress website. The Organising Committee wishes you an outstanding, dynamic, valuable and enjoyable meeting. Associate Professor Mushi Matjila (Chair: Organising Committee 2019 UCT/O&G Refresher Course) Dr Kendall Brouard (Chair: Academic Programme) Professor Lynette Denny (HOD: Dept of Obstetrics and Gynaecology, UCT)
2
SPONSORSHIP OPPORTUNITIES Speaker Sponsorship Opportunities to sponsor world renowned speakers will be available on a first come first served basis to interested companies. Advertising in the Final Programme Book Inside front cover R12 100 Inside back cover R14 250 Inside page R 8 470 Bottom of the page one liners R 3 630 Audio Visual Equipment R48 400 Sponsor to be acknowledged on the website and on holding slide during breaks Bag Insert R 8 250 Sponsor to be acknowledged on the website Breakfast Symposium - 1 hour R19 250 Sponsor to be acknowledged on the website, holding slides and in the programme Sponsor to supply speaker, branding and catering Catering Tea / coffee per day 28 and 29 November 2019 Lunch per day 28 and 29 November 2019
R 9 079 R 9 079
Chairperson’s Dinner R30 250 Sponsor to be acknowledged on the website and on the holding slide Sponsor can brand the venue Congress Bags (supplied by the Organisers) Sponsor to be acknowledged on the website and on the holding slide Sponsor’s logo and congress logo to appear on the bag
R24 200
Information Wall R 8 250 This will be placed in the venue and will display the programme Sponsor‘s logo to be displayed on the wall Sponsor to be acknowledged on the website and the holding slide Lanyards (supplied by the Organisers) R17 500 Sponsor’s logo to appear on the lanyard Sponsor to be acknowledged on the website and on the holding slide
3
SPONSORSHIP OPPORTUNITIES Pens and Pads (supplied by Sponsor) Sponsor to be acknowledged on the website and on the holding slide
R 8 250
Pre Congress Instructions R 8 250 Distributed electronically 3 weeks before congress Sponsor’s logo will be prominently displayed on instructions Registration Desk Branding R30 000 Sponsor’s logo will be displayed on the counters of the desk Sponsor to be acknowledged on the website and on the holding slide Venue Branding Plenary venue 28, 29, and 30 November
R30 000
• The sponsor will have exclusive opportunity to brand the plenary venue for the duration of the congress. • The sponsor will have naming rights for the plenary venue. The venue will be referred to as “company” room in the programme book and on the signage outside the venue. • The sponsor can display 2 pop banners in the room.
All prices are exclusive of VAT.
Please note that sponsorship opportunities for the Pre-conference Skills Workshops are not included in this Trade Prospectus
4
CONGRESS EXHIBITION Venue A trade exhibition in the Piazza area of the hotel. Exhibition Stand The cost of the stands is R27 500 (exclusive of VAT) The stand price includes: • 2m x 2m shell scheme • Fascia with company name and stand number • 1x table and 2 x chairs • 2 x spotlights behind fascia board • 1 x plug point • General exhibition hall security service • Daily cleaning of the public areas • Two exhibitor (delegate) registration per 4 square metre stand • Tea, coffee and a light lunch daily * There is no discount on the stand cost if the exhibitor does not use the shell scheme Exhibition Dates Wednesday 27 November 2019 Custom stand build-up 10h00 – 20h00 Shell scheme dressing 15h00 – 17h00 Thursday 28 November 2019 Exhibition & Conference 08h00 – 17h00 Friday 29 November 2019 Exhibition & Conference 08h00 – 17h00 Saturday 30 November 2019 Exhibition & Conference 08h00 – 12h00 Break down 12h00 –
5
CONGRESS FLOORPLAN
6
CONGRESS CONTACTS Professional Congress Organiser Catherine Taylor Turners Conferences & Conventions (Pty) Ltd PO Box 1935, Durban, 4000, South Africa Telephone: +27 (0) 31 368 8000 Fax: +27 (0) 31 368 6623 Email:
catherinet@turnersconferences.co.za
CONGRESS WEBSITE The official website will be updated on a continuous basis with details of the programme, registration and social events.
www.uctogrefresher.org.za
7
TERMS & CONDITIONS Exhibition and Sponsorship Policy • Exhibition stands / sponsorship will only be confirmed once the exhibitor’s online form has been completed and payment has been received in full. • Exhibition stand / sponsorship is allocated on a first come first serve basis. • All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you are requested to notify the organisers. • All custom stand builders are required to submit stand designs and plans for sign off by the organisers and safety officer. • Terms of Payment. • 50% deposit invoice will be issued on receipt of booking. • Final balance invoice will be issued on 1 June 2019. • All invoices must be settled within 30 days, nonreceipt of payments may result in release of reserved items. Cancellation Policy All cancellations must be made in writing to the Congress Organiser and the following cancellation policy will be enforced: • 10% of the contract price if cancellation is received up until 4 months before the start of the Congress • 50% of the contract price if cancellation is received up until 3 months before the start of the Congress • 100% of the contract price if cancellation is received less than 2 months before the start ofthe Congress Exhibition Layout The Organisers reserve the right to change the exhibition floor layout if necessary. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the exhibition and/ or stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers. Liability The Organisers accept no responsibility for any damages if the sponsored event is not performed because of any obstacle or hindrance outside the control of the Organisers, which the Organisers could not reasonably have foreseen when signing this contract and which the Organiser could not have avoided at a reasonable effort or cost. Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above.
8
DoubleTree by Hilton Hotel Upper Eastside Cape Town