2024 U13 Basketball CAIS Tournament

VENTURING OUT PACKAGE – U13 Boys Basketball CAIS Tournament, January 31st-February 3rd, 2024 Ashbury College, Ottawa, Ontario December 6th, 2024 Dear Parents, Re: U13 Boys Basketball CAIS Tournament - Ashbury College The U13 Boys Basketball teams will travel to Ashbury College to participate in the U13 Boys Basketball CAIS National Tournament. We will be departing from the school by CDC bus on Wednesday, January 31st at approximately 8:30 am, and will return to 1320 Yonge Street at approximately 10 pm on Saturday, February 3rd, 2024.

Enclosed with this letter, you will find an Excursion Information Form that outlines the educational rationale for the trip, our activities, risks associated with the trip, important contact information, and financial information. Please read the information carefully, as it forms the basis of your consent for your child’s participation.

This excursion plays an important part in the overall educational plan for your child, however, it must be understood that should you, the parent or guardian, not feel comfortable with the activities and potential risks associated with this trip, you should contact me immediately to discuss special arrangements that might be made to modify the trip for your child.

Once you have satisfied yourself with this trip's suitability for your child, please fill out the following forms online by January 9th, 2024.

Parent Acknowledgement, Consent & Release Form Level II Code of Conduct Finally, please ensure that your child’s medical information and emergency contact information is up to date for this excursion. To confirm these details, log on to YorkNet. Yours truly,

Rick DeMarinis Athletic Director 416-926-1325 ext 5277

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LEVEL II EXCURSION INFORMATION FORM Activity Name Group Involved

U13 Boys Basketball CAIS National Tournament, Ashbury College, Ottawa, Ontario Varsity Boys Basketball team

Group Leader Staff Involved Destination Address

Rachel Graves, Shomari McGee

Transportation:

Depart by bus: Wednesday Jan,31, at approximately 8;30am Return by bus: Saturday, Feb.3rd, at approximately 10:00pm Canadian Delta Coach Bus

Dates & Times

Ashbury College 362 Mariposa Avenue Rockcliffe Park, Ontario K1M 0T3

Hotel information

Lord Elgin Hotel 100 Elgin St Ottawa, Ontario K1P 5K8

Activity Description and Educational Rationale

To provide students an opportunity to participate in a high level tournament away from home and to continue developing team dynamics. To strengthen relationships within CAIS and become more involved with athletic events CAIS offers.

Service Provider(s)

Coach Canada

Emergency Contact Information Approximate Cost

Rick DeMarinis - 416-819-0662

Please note that once you have provided consent to have your child participate on the excursion you will be charged for the expenses incurred on your child's behalf for this excursion. Where, after you have provided your consent, notice is given that your child cannot attend the excursion, efforts will be taken to avoid incurring expenses on your child's behalf for the excursion, and you will be only charged those expenses that could not be recouped.

Complete online Consent Form by 2023 | 2024

$1400-$1500 Following this excursion the total fee shall be calculated based on the actual invoices and the remainder will be billed to the student’s York School account.

Student Athletes will require approximately $200 for meals during the tournament.

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Activities to be undertaken by students: Playing in a Basketball Tournament, team building activities, Opening Ceremonies, team meetings, team meals, travel by bus Student preparation for excursion: Attending team practices. Also, students will be informed of the specific trip rules that will apply. Once on site, students will be briefed on more specific objectives and additional on-site safety rules. Students are expected to abide by the school’s Code of Conduct and follow all directions by the supervising teacher and the coach.

Risk Assessment Specific Risks Identified: Students wandering away from supervisors, injury on the court & transportation accidents. Cuts, scrapes, broken bones, bruising, sprains, becoming separated from the group. Covid Transmission Precautions to be taken to reduce or eliminate risks: All coaches will have cell phones and be able to communicate any emergencies to parents immediately. The staff is trained in first aid and there are medical personnel on site for games. There is a 9:1 student to staff ratio.

Assessment of situational risks will be ongoing and the teachers will have their Emergency Medical Information Folders with them. EMS/911 service is available in the area, maps to hospital ready, and evacuation plans from activity areas will be used. All athletes participating in the tournament are all double vaccinated. There will be no spectators at this tournament and each school will be given an individual classroom on Ashbury campus in between games.

Contingency plan for bad weather/trip interruption: Any transportation delays will be communicated to parents. Ashbury College has an Emergency Action Plan in place for all participants.

Location of nearest Emergency Medical Service: Ashbury College, we will use on-site medical personnel.

Arrangements to be made to transport person/group to EMS (including route to be taken): If required, coaches will accompany any student to hospital. In Ottawa, the nearest hospital to the athletic venues is The Ottawa Hospital, 501 Smyth Road., Ottawa K1H 8L6.

Route to nearest hospital: To be determined

Additional Information:- Coaches will provide all athletes the opportunity to participate in games and develop their skills

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SPECIFIC EXCURSION RULES In addition to the expectations set out in the Code of Conduct, the following rules will apply during this trip: Dress: York School apparel will be worn to and from games and on bus to and in Ashburg College. Casual clothes can be worn in between games. Students must wear appropriate clothing for the activity, location and weather. You are representing The York School and casual wear rules will be in effect: clothing must be neat, clean and should not display objectionable words, phrases, pictures or symbols. Students must dress respectably. Students must wear shoes or boots that are suitable for extended periods of walking. Athletes must be in their hotel rooms by 10:00pm and adhere to hotel policies.

Personal Electronic Equipment: Can be used during transport and at coaches’ discretion. A cell phone may be carried to and from games, but is not required.

Independent Time Protocol will be followed: Students will be paired with a buddy and must not venture out alone. Students will have cell phone contact numbers for both teachers and the hotel. Students will be made aware of the risks and will discuss the importance of being aware and vigilant. Independent time protocols will be followed and will only take place in areas deemed safe in advance.

Participation: Student participation in activities is mandatory and they must be on time.

General: Students must wear appropriate shoes and clothing at all times. Dress appropriately for both indoor and outdoor activities. Do not bring valuables, such as jewelry, as they are not required. Students will be allowed cell phone usage following each game, and at the end of the day before lights out.

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ACKNOWLEDGEMENT, CONSENT, AND RELEASE

The following sets out statements to which you, the parent(s), must agree by signing electronically below in order for your child to be permitted to participate in the intended trip.

Should you have questions regarding any of the statements below, you may contact the Athletic Director, Rick DeMarinis at rdemarinis@yorkschool.com - 416-926-1325 x 5277.

I/We understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community. I/We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto. Responsibility and payment for these arrangements will be borne by the parent/guardian. Any infraction of these rules may, at the discretion of the Division Head, result in appropriate disciplinary action including suspension from subsequent trips.

I/We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child. I/We, the undersigned, consent to the participation of our child (as noted above) in The York School trip to U13 Boys Basketball CAIS at Ashbury College, on January 31st to February 3rd, 2024. Details concerning this event, including activities, travel, supervision, location and safety precautions have been communicated to us and are understood. In particular, we are aware that students will be engaged in the following activities: That students will be engaged in the following activities: ● ● ● ● ●

Participating in the U13 Boys Basketball Invitational Team Practices. team building activities, team meetings, team meals, travel by bus

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Our emergency contact information is up to date. I/We agree to update the information with the trip leader if changes occur prior to the trip start date.

I/We have reviewed the Trip Plan and are aware that this excursion may expose my/our child to the following risks: Students wandering away from supervisors, injury on the fields & transportation accidents.

Cuts, scrapes, broken bones, bruising, sprains, becoming separated from the group.

I/We, the undersigned, grant the trip supervisors appointed by The York School permission to act on my/our behalf and to consent, to any medical, dental or surgical treatment, including pain relief and admission to hospital which may be required for my/our child, in the opinion of a qualified medical practitioner if, after reasonable attempts have been made to contact me/us at the phone numbers provided to the school, I/we cannot be reached. I/We do hereby release The York School, its directors, employees and its agents, from every manner of suit, claim or legal action which may arise as a result of an injury to, or the death of, my/our child sustained by reason of my/our child’s participation in this excursion. As parent(s) of the child above, I/we 1. acknowledge that I/we understand the statements made regarding the intended excursion with respect to expected behavior, consequences for misbehavior, and the details of the trip, including activities and risks, 2. consent to my/our child’s full participation in the trip, and to the school taking the measures set out above in response to any medical emergency that may arise, and 3. release the school from legal action arising from injury or death according to the terms set out above.

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LEVEL II CODE OF CONDUCT I understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community. We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto at the parent/guardian’s expense and that any infraction of these rules may, at the discretion of the Division Head, result in disciplinary action. We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child.

Please Note: This copy of the Venturing Out Package is for reference only. Log on to your YorkNet account at https://yorkschool.myschoolapp.com/app#login to complete your child’s VO Package and give consent for their participation in this excursion.

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