The Webb Schools - Health and Safety Protocols 2020-21

Health & Safety Protocols A COMMUNITY COMPACT 2020-21 School Year

EDITION FEBRUARY 11, 2021

The following health and safety protocols will be enacted in partnership with all members of the Webb community when on-campus or in-person educational programming is deemed safe to begin by the Medical Advisory Board, public health and governmental agencies, including the Los Angeles County Department of Public Health.

The Medical Advisory Board Dr. Carlos A. Baez, MD — Family Medicine Pomona Valley Health Center, The Webb Schools Consulting Physician Stephanie Baron, PA-C ’96 — Surgical Physician Assistant The Webb Schools Health Center Director Dr. Daniel P. Gluckstein, MD P ’05, ’08 — Infectious Disease Specialist Inland Valley Infectious Disease Group Pomona Dr. Prateek Jindal, DO, P '21, P '22 — Director of Student Health Services, The Claremont Colleges Dr. Sandra S. Lee, MD ’88, P ’23 — Dermatologist Member of the American Academy of Dermatology Dr. Rahmi Mowjood, DO ’90 — Family Medicine Cucamonga Valley Medical Group

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The New Hybrid Educational Model The new hybrid educational model has been designed to meet the needs of students and families during this challenging time. The Webb program is dynamic, engaging and flexible providing four options for students and families—as possible given current public health conditions at the time. Again, these options currently include starting as a boarding student in a single room, as a commuting boarding student, an on-campus day student, and distance-learning student. Each of these programs is tailored to meet the special needs of students and families, including building out a personalized learning plan for the entire academic year for every student.

Gradual Return to Campus Plan We are hopeful that we will be able to proceed with the following gradual return to school operations. This plan is, of course, dependent on the continued monitoring of the pandemic and state and local public health regulations by our Medical Advisory Board: • Starting in mid-February, we plan to resume our on-campus athletic conditioning.

• In March, we plan to open on-campus study groups. Organized by grade levels, these small groups of students will be able to come to campus between 8:30 AM and 3:00 PM (PT) on assigned days. They will have private spaces designated to take their online classes and shared outdoor spaces where they can socialize, eat lunch and study together. Our goal with this programming is to provide additional support for students, help them to connect to their peers in our community, and mitigate the social isolation that has been so difficult for teens during the pandemic. We will send specific information and sign-ups for these groups in early February.

• March 1 also begins our spring athletic and activity season. We will be reaching out with additional information about how we will incorporate these into our on campus and online programming.

• We also intend to offer SAT and ACT testing for juniors on campus. The SAT is March 24 and the ACT is March 30. An email for sign-ups will be sent out to junior families next week.

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The Webb Schools Health Center Resources Webb has an amazing resource in its Health Center, led by Stephanie Baron, PA-C and staffed with 8 registered nurses, 2 mental health counselors, 1 physician assistant and a consulting medical doctor. The Health Center is located in the middle of the Webb campus.

The Health Center offers primary medical care: • Treat common ailments • Administer medicine • Mental health counseling • First aid • Health education • Immunization review In addition, the staff offers transportation to outside appointments: medical, dental, mental health, orthodontics, physical therapy, and others.

Health Center Facilities Expanded Following best practices, this team has established a remote assessment and isolation space in the Perry Gymnasium building. Here, nursing staff will be able to assess individuals with possible infectious disease and, if needed, isolate active cases for top quality medical attention.

The existing Health Center will be dedicated to students with non-infectious illness, injuries, and those accessing counseling services.

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Key Concepts and Guidelines COVID-19 is a novel coronavirus that emerged in 2019 and is highly infectious. The disease is known to spread by symptomatic and asymptomatic individuals. Vaccines are now available with the local health department, which is determining how vaccines are distributed. The duration of this global pandemic is also uncertain.

Given these facts, we are taking actions now before our gradual return to campus that are prudent and support the health and safety of the entire community. These actions are based on growing scientific knowledge, the advice of our Medical Advisory Board and up-to-date guidelines issued by regional, state and national public health agencies.

The Webb Schools is committed to meticulously adhering to these best practices, which are shown to protect individuals and slow or stop the progression of community spread of COVID-19. Today, these practices require the following of all community members:

1

Mandatory face coverings indoors, high traffic areas outdoors, groups outdoors (not required in single occupancy dorm rooms)

2

3

Frequent hand-washing hygiene

4

Physical distancing practiced at all times

5

Daily symptoms assessments,

Cough/ sneeze etiquette

including temperature checks

In addition to adhering to these best practices of personal behavior, Webb will also institute the following institutional practices for all campus residents, all day students and families, and all commuting faculty and staff and families:

1 10-day self-quarantine period for all students, faculty & staff prior to return to campus 2 Widespread community testing 3 Contact tracing on and off campus 4 Isolation and treatment for individuals exposed or ill 5 Restrictions on non-essential travel 6 Disinfecting classrooms, bathrooms and all common areas These protocols will be carried out to protect the health and safety of the entire community— and especially the most vulnerable among us with underlying health conditions and with other special needs.

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10-Day Self-Quarantine Period Health & Safety Protocols As a school community we are taking the necessary precautions to ensure a safe return to campus. The following health and safety protocols follow best practices as recommended by our Medical Advisory Board, as well as regional, state and national public health agencies.

We are requesting that all students, faculty and staff (and their families) follow these protocols prior to returning to campus.

10-Day Self-Quarantine Period All members of the community are required to follow a self-imposed isolation period of 14 days prior to return to campus. This protocol includes all students (day and boarding), campus residents and faculty and staff commuting to campus.

10-Day Self-Quarantine Period Requirements • COVID-19 testing required • Facemask required in all public spaces outside home • Physical distancing required, at least six-feet apart in public spaces • Hand hygiene washing minimum of 20 seconds or hand sanitizer • Minimal contact with others outside immediate family Those driving to campus across the country should stay in hotels that are following CDC/AHLA standards for mask use and frequent disinfection, take stairs instead of elevators in hotels as possible, and avoid dine-in restaurants along the way.

Members of our community who must travel by plane, including international students, will be required to follow a mandated 10-day quarantine in the United States, either locally in the Claremont area or within a car-drive from the campus. Webb will be able to provide supervised quarantine for a limited number of students at a local hotel for an additional charge. As always, we encourage new students to arrive in the area with a parent or designated adult. We ask that families make plans for the quarantine period on their own if at all possible.

We understand it will be difficult to quarantine for 10 continuous days. Still it is the best way to ensure a safe return to campus. All efforts to limit your exposure will increase the health and safety of our entire community. * These guidelines will be impacted and altered according to the most up-to-date local, state and federal arrival/quarantine policies.

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Testing Protocols Testing Screening testing is one key layer in Webb’s comprehensive health and safety plan. We will test members of the community (students and adults) participating in on-campus programming using Abbot’s BinaxNOW COVID-19 antigen testing. This test takes about two minutes to perform, utilizes an anterior nose swab administered by a medical professional, and gives results within 15 minutes. More information on this product can be found at https://www.fda.gov/media/141569/download.

It is important to note that, while the BinaxNOW test has high accuracy rates, this or any antigen test typically cannot detect lower levels of virus and therefore may yield a falsenegative result. This is one reason why the cadence and frequency of testing is important.

As with any diagnostic test, the BinaxNOW may yield a false-positive result; this is why PCR testing, which is highly sensitive, is used to verify results. Still, research shows that the ability to test frequently, with immediate results, is key to controlling virus spread.

Screening testing is just another layer of protection for our community, in addition to daily health assessment (Passport), mask-wearing, physical distancing, hand-washing and special cleaning protocols - all are needed to keep our community healthy.

Following best practices, and the advice of our Medical Advisory Board, Webb’s Health Center Professionals have created a community testing schedule, and the frequency of tests (once or twice per week) will typically depend on the number of days per week a person is on campus.

Please know that, depending on the health needs of the community, the testing cadence may be altered at any time, without notice.

Any member of the community who tests positive to the antigen test will be taken to our COVID isolation area. One of Webb’s RNs will assess symptoms, ask contact-tracing questions, administer a PCR test, and contact parents to take their student home. You will also receive instructions to contact your primary care physician and to isolate at home pending the PCR test result. Webb’s nurses will stay in contact with you throughout the testing, isolation, and ultimate return to campus process.

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Community Notification of Covid Cases Community Notification In accordance with the Los Angeles County Public Health Department’s guidance for schools and HIPAA privacy rules, our nurses will follow established procedures for community notification. When the Health Center receives notification of a positive/suspected case of, or close contact to COVID-19 in our Webb community: • Notice is sent to any student/family who has been on campus during the same time frame as the infected person. This notice will share basic information, but not specific details, and will remind families that if their student had possibility of close contact (from contact tracing information), they will be notified separately.

• For those on the same team/activity as the infected person but without close contact, nurses will send additional communication with instructions to monitor for emerging symptoms.

This notice will share additional details about possible exposure.

• Anyone identified as a close contact to an infected person will be contacted directly by a Webb nurse, instructed to contact their primary care physician, arrange for a PCR test, and quarantine until negative results are received. (The CDC defines close contact as being within 6 feet of an infected person, without a mask, for a cumulative total of 15 minutes (or more) over at 24-hour period.)

• Webb is required to report any positive COVID-19 test to the Los Angeles County Public Health Department within one business day of being notified if the person had been at school any point in the 14 days prior to becoming ill.

• No notice will be sent to students/families who have not been on campus.

As always, the Health Center team is here to support you – please reach out if you have any questions or concerns: call (909) 482-5253 or email: healthservices@webb.org.

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Student Health and Safety All Webb students will adhere to these protocols set out here for the 2020-21 school year.

These protocols include, but are not limited to, the following responsibilities:

Personal Responsibilities of Students 1 Complete a 10-day self-imposed isolation period prior to returning to campus 2 Participate in widespread community testing 3 Participate in contact tracing on and off campus 4 Isolate and seek medical treatment if exposed or become ill 5 Restrict non-essential regional, national and international travel 6 Wear face coverings indoors, high traffic areas outdoors, in groups outdoors 7 Complete frequent hand-washing hygiene 8 Follow physical distancing requirements at all times 9 Complete daily symptoms assessments 10 Participate in proper cough/sneeze etiquette

School Responsibilities in Addition to Ensuring Above 1 Provide new hybrid educational model to allow for boarding, day and

distance learning options as possible 2 Limit dormitory room to single capacity

3 Limit classroom capacity for proper physical distancing

4 Utilize outdoor spaces for student programming as much as possible 5 Maintain stable groups to the extent possible 6 Limit gathering in all common spaces, including restrooms on campus to

ensure proper physical distancing at all times 7 Ensure all students and adults will not come to school if exhibiting symptoms,

sick, or if exposed to person known to have COVID-19.

8 Provide increased cleaning and disinfecting in all common areas school-wide,

including again all dormitories, academic spaces, and dining and recreational facilities 9 Provide separate assessment and isolation facilities for anyone who exhibits

COVID-like symptoms

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Faculty, Staff & Campus Residents Health and Safety All employees (faculty and staff) and family residents will adhere to the protocols set out here for the 2020-21 school year. These protocols include, but are not limited to, the following responsibilities:

Personal Responsibilities of Faculty and Staff 1 Complete a 10-day self-imposed isolation period prior to returning to campus 2 Participate in widespread community testing 3 Participate in contact tracing on and off campus 4 Isolate and seek medical treatment if exposed or become ill 5 Restrict non-essential regional, national and international travel 6 Wear face coverings indoors (unless working alone), in high traffic areas outdoors and in groups outdoors 7 Complete frequent hand-washing hygiene 8 Follow physical distancing requirements at all times 9 Complete daily symptoms assessments 10 Participate in proper cough/sneeze etiquette

School Responsibilities in Addition to Ensuring Above 1 Provide that employees who can work from home do so 2 Provide that vulnerable employees (above 65, those with chronic health conditions, or pregnant)

who can work from home do so 3 Provide that, in compliance with wage and hour regulations, Webb institutes alternate, staggered or

shift cohorts to maximize physical distancing and maintain school operations 4 Ensure employees will not come to work if exhibiting symptoms, sick, or if exposed to a person

known to have COVID-19 5 Ensure all employee workstations and common areas, including restrooms are configured to

maintain physical distancing 6 Ensure all employee workstations, offices and school-wide common areas, which includes all

dormitories, academic spaces, and dining and recreational facilities receive increased cleaning and disinfection

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Key Campus Areas and Protocols Access to Campus Public access to campus will be carefully monitored and controlled. Entry to campus will be restricted to students and essential employees and vendor workgroups. Other guests to campus, including family members of students or employees and visitors to campus residents, will be admitted by appointment only and with strict adherence to the protocols outlined here.

All visitors must enter campus via the 1175 W. Baseline Road entry, which ends at the Welcome Center and main entry-turnaround. Enrolled student and employee parking procedures will remain in place, although access through the Upper Webb Canyon Road Gate will now be limited to campus residents and facilities and security staff.

Anyone entering campus is required to follow all visitor protocols, including wearing a face covering and practicing good hand hygiene and physical distancing; visitors should sanitize their hands and put on masks before exiting their vehicle. All visitors, including family members of students and employees, must sign in and out at the Welcome Center each time they access campus.

At the Welcome Center, visitors will be required to complete a campus health screening, have their temperature taken, state the location of their visit, and provide contact information (name and current phone number). Based on screening results, the school reserves the right to deny access to the main campus; these individuals will be asked to leave immediately and encouraged to contact their primary health care provider. Once access to campus is granted, visitors must go directly to/from their named campus location.

All students, employees and campus residents will complete a daily health assessment using the Passport smartphone application before leaving home (or dorm room). The assessment is designed to identify potential illness. The assessment is designed to identify potential illness and will include questions about a student’s COVID-19-related symptoms, about contact with anyone with COVID-19 symptoms or exposure, as well as about family travel outside of California or on airplanes or other means of public transportation. Students who do not pass the assessment must stay home (and call their doctor) or in their dorm room (and call the Health Center). For boarding students, Health Center Staff will respond by visiting the student in their room to determine next treatment steps.

All boarding students and on-campus faculty must complete the screening every day when in residence on campus. All day students and off-campus faculty and staff must complete it every day before they leave home when they are coming to campus.

For the safety of the community, until further notice: the Alf Museum will be closed to the public, the Admission Office will not provide on-campus tours, and all other meetings should be scheduled online or via phone.

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Key Campus Areas and Protocols (continued) Classrooms and Student Work Areas All indoor classroom spaces and student work areas will have restricted occupancy and be configured to maintain physical distancing at all times. Facemasks will be required at all times when indoors for students, faculty and staff.

All outdoor classroom spaces will still require physical distancing and use of facemasks.

All common academic and student work areas will require both physical distancing and use of facemasks.

All classrooms and common spaces will receive frequent and enhanced cleaning and disinfecting. All shared academic spaces and equipment will receive sanitization between uses.

Disinfectant and related supplies will be available in every classroom and shared workspace.

Every effort will be made to offer instruction, meetings and group activities in an open air environment when possible.

The Dining Hall and Meal Service The dining hall will offer meal pick-up for all meals to students, faculty and staff on campus.

Community members will retrieve meals from designated areas and eat in assigned spaces.

Unless there is inclement weather, all eating will be in outside spaces or individual dorm rooms or faculty homes.

Finally, to further protect kitchen staff and diners, while maintaining uninterrupted operations, we will utilize staffing group cohorts, require facemasks at all times and provide additional physical barriers.

Last, enhanced cleaning and disinfecting procedures will be practiced throughout the kitchen and dining hall.

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Key Campus Areas and Protocols (continued) Dormitories (not applicable until congregate living allowed in LA County) All on-campus boarding students will stay in single rooms. When outside their rooms, in common areas such as kitchens, lobbies, lounges and restrooms students and faculty/staff will wear facemasks and practice physical distancing at all times. No congregating will be allowed in common areas and only a single resident is allowed in a dorm room.

As possible, all walking traffic in common areas and on stairwells will be re-routed into oneway routes. Enhanced, frequent cleaning and disinfecting will take place for all frequently touched objects such as tables, doorknobs, light switches, countertops and tables in all dormitory common areas.

Entry to all dormitories will be restricted to student occupants and designated faculty and staff. Parents and other visitors will be restricted from entering dormitories to protect the health and safety of the community.

Hand sanitizer, soap and water, disinfectants and paper goods will be available in all common areas.

Signage highlighting health and safety protocols will be posted throughout campus, including in dormitories, classrooms, dining hall, community center, library and elsewhere.

Athletic Facilities Physical activities will take place outdoors and include physical distancing.

There will be no locker room use.

Shared equipment will be frequently cleaned and disinfected.

Occupancy will be restricted in all athletic and recreational facilities to ensure physical distancing.

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Required Face Coverings Community members may wear fabric masks or disposable surgical masks. The CDC recommends masks have at least two layers of tightly woven cotton fabric. Masks must be over the ear or over the head style, no gaiters and no masks with exhalation vents. Students should bring multiple masks with them and must ensure they clean their masks daily. Webb will have masks on hand as well.

Wear your Face Covering Correctly • Wash your hands before putting on your face covering • Put it over your nose and mouth and secure it under your chin • Try to fit it snugly against the sides of your face • Make sure you can breathe easily For more information on wearing and caring for face coverings, please review information on the CDC website.

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A Community Pledge Health & Safety The Webb Schools face a number of challenges in returning its students to campus and classroom study in the 2020-2021 school year, including safety protocols designed to minimize the potential for exposure to the COVID-19 virus. The current pandemic has had a serious global impact, with particular focus on the United States. In response, and in an effort to return our students to Webb as safely as possible, it is our stated objective to work cooperatively with all members of the Webb Community to minimize the risk of exposure.

In order to accomplish this objective, each and every member of our community pledges and agrees as follows:

1 It is my responsibility to educate myself on how I can help reduce the risk of transmission by staying current on information about the virus provided by public health officials and experts. There is a great deal of information available, including information from the Center of Disease Control (cdc.gov/ coronavirus) and the Los Angeles County Health Department (publichealth.lacounty.gov/coronavirus).

Webb will continue to push out this information to the community.

2 Based on guidance from the Medical Advisory Board, the CDC, and state and local public health organizations, Webb will create policies, including Health and Safety Protocols, utilizing the latest science and best practices to help mitigate the risks of COVID-19. It is my responsibility to review Webb’s student handbook, Health and Safety Protocols and any subsequent updates to these policies as they are provided. The Health and Safety Protocols may be accessed on the resource board at webb.myschoolapp.com.

3 It is my responsibility to consistently follow the Health & Safety Protocols established in response to the pandemic while in attendance at Webb. This includes me/my student completing a daily health assessment and staying home when sick or when exposed to someone who is. I recognize that my/my student’s failure to do so may result in my/my student’s separation from Webb.

4 I acknowledge that my/my student’s attendance at Webb presents certain risks that cannot be eliminated, including the possibility that I/my student may become infected with COVID-19, which I/ my student may spread to others. I understand that my family and I bear all costs associated with any health care services that are incurred for any illness I/my student experiences during my/my student’s enrollment at Webb.

5 I/my student will participate in required COVID-19 testing. I acknowledge that such testing carries a risk of inaccurate test results. If such testing is completed through Webb, I authorize Webb to release my student's health care information including health history, insurance information and test results with appropriate individuals as needed to facilitate treatment and to minimize the potential for further infection.

6 I will cooperate fully with Webb staff and local public health officials in the process of contact tracing and I/my student will isolate or quarantine as recommended.

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