Board Agenda May 2018

The Dobson Association, Inc. Board of Director’s Open Session Meeting May 17, 2018 I.

7:00 pm- Open Meeting a. Pledge of Allegiance b. Roll Call-Establish Quorum c. Conflict of Interest of any Board Member for tonight’s meeting

II.

Homeowner Comments

III.

Approval of March 15, 2018 Board of Director’s Minutes a. Corrections:

IV.

Approval of the Board Election of Officer Meeting Minutes April 18, 2018 a. Corrections:

V.

Approval April 23, 2018 Board of Director’s Minutes a. Corrections:

VI.

President’s Statement/Information/Report a. Thanking Previous Board Members

VII.

Director’s Report a. Questions 1. eMail Blast with printable/downloadable agenda, etc.

2. Full time employees/Full time equivalent employees from April 23 3. Report about the Election a. Number of votes cast b. Number of votes disqualified c. Numbers by options i. On-line ii. Phone iii. Paper ballot iv. Using the association computer set-up b. Home Owner Comment Status Report-may not be ready for disclosure.

VIII.

Committee Reports a. Budget & Finance Committee-Jeff Brosman 1. March Meeting Minutes 2. April Meeting Minutes 3. Update Report b. Master Planning Committee-Sandy Murray 1. March Meeting Minutes 2. April Meeting Minutes 3. Update Report c. Architectural Committee-Laurie Moe 1. March Meeting Minutes 2. April Meeting Minutes 3. Update Report d. Water Management Committee-Ron Magaw 1. March Meeting Minutes 2. April Meeting Minutes 3. Update Report e. Marketing Committee-Stacy Holmstedt 1. March Meeting Minutes 2. April Meeting Minutes 3. Update Report f. Recreation Committee-Louis Thiele 1. March Meeting Minutes 2. April Meeting Minutes 3. Update Report g. AdHoc Documents Committee-Jeff Brosman 1. March Meeting Minutes 2. April Meeting Minutes 3. Update Report

IX.

Old Business 1. Motion to approve Joan Long as a member of the Budget & Finance Committee 2. Separation of Code of Conduct from the Conflict of Interest Certification a.

Motion to approve stand alone Conflict of Interest Certification i. To include in the packet the current and recommended policy

b.

Motion to approve stand alone Code of Conduct i. To include in the packet the current and recommended policy

X.

New Business a. Motion: Dobson Villas Rental Co-Share Request b. Motion: Dobson Dolphins Sponsorship c. Homeowner Open Session Comments: Tracking, Disposition, and Board/Admin Response d. Board Policy: Motion to Ban any audio/video taping of any type without consent of all present. Normal Video surveillance and Open Sessions and Executive Sessions are governed by Arizona Statutes e. Motion: May 2018 Bylaw Changes/Amended Bylaws f. Motion: Change PTO to Vacation Time/name change only g. Motion: Pool Hours Extension Request h. Motion: Additional Key Fob Purchase-from Budget & Finance i. Motion: Drinking Fountains-From Budget & Finance

XI.

Discussion Items-Two minutes from each Board Member total time a. Input on the time frame for publishing “Draft� and Completed Minutes b. Dobson Ranch branded Benches c. Emergency Policy Re-write d. 2019 Assessment Rate e. Bicycle Sharing: 1. Grid Share (Green bikes) http://gridbikes.com/ 2. OFO (Yellow Bikes) https://www.ofo.com/us/en 3. LimeBike (Yellow and Green) https://www.limebike.com/

XII.

Awaiting Action a. 2019 Assessment -To: Budget & Finance b. Election Committee-To Finance & Budget, costs involved, policy? c. Ranchers Roundup/Website Updating, Photos, Chronologically-To: Marketing Committee d. Signage-Permanent and Temporary-To Marketing Committee

XIII.

Adjournment