DISCOVER MEANINGFUL fundraising
750 OVER MINISTRY PARTNERS
4.4M MEALS PACKED
45 states
34.8 MILLION RAISED
THE CHAMPION TEAM
We exist to empower Christian schools and ministries to accomplish greater impact through increased funding and organizational effectiveness.
Outside our 30 years of experience, the Champion difference lies within its members. Each Champion team member has worked in Christian schools, non-profits, and Christian ministries. We know your battles, and we believe in your mission.
At The Champion Group, we feel called to come alongside you and help cultivate the soil of your school (Matthew 13:18-23) by removing barriers to organizational effectiveness so that you can have an unrelenting focus on the spiritual development of the next generation for Christ.
During the campaign you can expect Prayer Over Campaign
Kickoff & Packing Party Resources
Custom Client Portal
Feed the Need is The Champion Group’s premier fundraising event. We created a discipleshipfocused event that enables your school to raise significant funds while making a true difference in the world. Feed the Need is a unique experience that trains your students to be globally aware, mission-minded, and service-focused in an “I”-centric world.
This campaign provides a rare opportunity to bring the experience of an overseas mission trip to your campus. Feed the Need allows your students to fulfill a physical need by packing meals while sharing the Good News of Jesus Christ.
During your Feed the Need Packing Party, your students will pack 10,000 meals. This has captured the hearts of participants, media, and donors across the globe. Funds raised will go directly to your school, and a portion of those earnings will be invested back in the global mission of Feed the Need.
By sending the meals your students have packed across the world, Feed the Need gives your students a unique opportunity to see God’s heart for the nations and live out Mark 10:45.
The Champion Group will provide all of the meal ingredients, packing equipment, shipping, technology, and event management.
Compassion IN ACTION
During your Feed the Need campaign, you will raise student awareness of the genuine need of children in impoverished countries. For example, 26% of Bangladesh’s total population are children aged 0 to 14, and child poverty is a significant concern. Among these concerns is malnutrition which massively affects overall health of Bangladeshi children.
Malnutrition increases the risk of disease, raises the risk of infant mortality, and creates high rates of stunting. Stunting refers to children who fail to reach their expected height for their age due to various factors of poor health. According to the Global Nutrition Report, stunting impacted 28% of children under 5 in Bangladesh in 2019.
WHERE ARE MEALS MAKING A DIFFERENCE?
• 23% of children under 5 are malnourished
• Severe weather has compromised their food security. Floods have shut down road networks and have damaged crops needed for livelihood
• 52% of children lack foundational reading skills Bangladesh
Haiti
• Haiti is the poorest country in the Americas, with 59% of the population living below the national poverty line
• Only 50% of children are able to go to school
• USAID estimates that around 2.5 million Haitians live in extreme poverty
Sri Lanka
• 25% of the population lives below the poverty line
• The dire economic situation is a result of decades of armed conflict
• The Sri Lankan Civil War has had a lasting effect on families leaving them without shelter or food
Appalachians
• In 2022, around 3.4 million people are living in extreme poverty
• 18% of children under 5 are failing to reach expected growth due to malnutrition Ghana
• The Appalachian Regional Commission reports a 19.8% poverty rate for those under the age of 18
• Appalachian Poverty is a historical struggle, one that goes largely unnoticed by the rest of our country
Campaign COUNTDOWN
LEt’s make it personal
Our campaign timeline serves as a high-level recommendation to guide your planning. Each school is unique, and your fundraising consultant will work closely with you to tailor the timeline based on your goals, calendar, and community rhythms. The most important factor when selecting key dates is ensuring they align well with your school’s master calendar and don’t compete with other major events or fundraisers.
KEY INFORMATION
SCHOOL GOAL
FUNDS WILL BE USED FOR FAMILY GOAL $1,000
We strongly recommend limiting your schedule to one major fundraiser per semester to avoid donor fatigue and maximize impact. If your school is planning any additional fundraising campaigns, please inform your consultant so they can help you navigate timing and communication strategies effectively.
WEEKLY MEETING
PACKING PARTY KICKOFF
STUDENT
ASSEMBLY
DATE DATE DATE DATE TIME LOCATION
TIME
“The heart of man plans his way, but the Lord establishes His steps.”
Proverbs 16:9
HOW IT WORKS
PEER-TO-PEER FUNDRAISING
Peer-to-peer fundraising is an online fundraising technique in which individual participants fundraise on behalf of a larger organization. These fundraisers promote the campaign to their own networks of friends and family online. The more indirect approach of peer-to-peer fundraising allows the organization to reach much larger audiences and boost its online visibility in an organic way. Peer-to-peer fundraising campaigns can be relatively complex to plan and execute. This is because there are a few extra moving parts as compared to a more traditional fundraising campaign, but it’s also because the potential return in both donations and donor engagement is higher.
REGISTER as a Family & Personalize Your Page.
FOLLOW UP to Receive Donations & Thank Donors.
ASK Friends & Family to give through Texting & Socials.
ADDITIONAL REVENUE STREAMS
CORPORATE
Your school’s Corporate Sponsorship strategy helps sponsoring companies build brand image and visibility in return for financially investing in your school. While supporting a popular and socially conscious cause may be mutually beneficial to both parties, a Corporate Sponsorship is not a donation; it is a business deal. Corporate Sponsors often characterize their sponsorship activities and their benefits as “doing well by doing good.”
LEAD GIFT
Lead Gifts are significant financial gifts that prime the fundraising pump of your campaign. They lead the way for families, corporate sponsors, individuals, and volunteers to give to your organization. Lead gifts tend to be the first major gifts for a campaign or other philanthropic initiative. Lead gifts bring communities together, while inspiring hope, and giving a sense of surety that your event and/or its project will succeed.
EARN Incentives!
PACK
10,000 Meals to Help Those in Need.
MATCHING FUNDS
Matching Gifts are a unique type of giving that multiply single donations to your school. They tend to be more interesting and attractive to major donors than simple donation requests. Matching gifts inspire your families to raise more money than otherwise. Typically, a donor will pledge to match on a dollar to dollar ratio or to a specific group of the school.
FAQ’s ANSWERED:
Q: Why are we using a third-party vendor for fundraising? What are their credentials?
Feed the Need is projected to net substantially more money for our school than we could raise on our own. Furthermore, it is a missionally-aligned fundraising event that helps us lovingly train students as disciples of Jesus Christ for a life of influence.
The Champion Group has been the leading expert in the U.S. and Canada in conducting major fundraising events for Christian schools, Christian ministries, and select nonprofit charities since the 1990’s. Champion brings the experience from over 2,800 major fundraising events throughout 48 states and Canada. These events have raised well over $100,000,000 to date.
The Champion Group partners with Feed the Hunger (FtH) for all international food distribution. FtH is a longtime member of the Evangelical Council for Financial Accountability. Most importantly, FtH maintains the vital ministry relationships in each country. This ensures that the meals are distributed to the most significant areas of need.
Q: What percentage goes to Feed the Need?
With any fundraising event, third party vendor involved or not, there are event expenses. The school’s leadership works diligently to be good stewards of our time and resources, extending to the selection of events we engage in. Share with them a list of events and expense ratios for events conducted in the past.
Comparison to Other Third Party Vendors:
• Champion Group: 25%
• SnapRaise: 25%-50% (Dependent on Participation)
• Product Sales: Range from 50%-65%
Champion Commission Itemization:
• Technology - OneCause Fundraising Platform
• Website Development
• Digital & Physical Marketing Materials
• Volunteer Materials & Training
• Weekly Consulting
Q: If we are in such a high financial need, why would we be willing to give away a percentage of our funds?
As you mentioned, we are in a place of high financial need and we are actively looking solutions to help with sustainable funding. It was with that in mind that we selected this specific fundraiser. This isn’t a cost—it’s a strategic investment that allows us to raise more than we could on our own.
The primary revenue channel of Feed the Need is through peer-to-peer crowd-funding. This means 70-80% of all donations made to the school will be from first-time donors. This allows us to alleviate the financial pressure we place on our current families and major donors and enables us to share the school’s vision to a new donor base with the hopes of creating supporters of the school and our mission. Again, we believe that by investing a small percentage of our funds, we will have a net profit far more significant than we could on our own.
Q: Are we exploiting hungry children to raise money for the school?
No, we are not exploiting hungry children, but using our time and resources to teach our students to be mission-minded, service-focused, and good stewards. We believe we are helping children in need while funding discipleship. We are thrilled to have found an event that not only allows us to raise significant dollars but reinforces our core values.
Funds raised will go directly to our school, and a portion of those earnings will be invested back in the global mission of Feed the Need. We believe this is a better way to steward our finances rather than making our event expenses go towards a golf tournament, product sales, or other fundraising options.
During our Feed the Need Packing Party, our students will pack 10,000 meals for a country in need. In the last year alone, The Champion Group schools packed and sent 2,778,024 meals. These went directly to orphanages and schools, feeding hundreds of thousands of children.
“Whatever you do, work heartily, as for the Lord and not for men, knowing that from the Lord you will receive the inheritance as your reward. You are serving the Lord Christ.”
Colossians 3:23-24
YOUR LEADERSHIP TEAM
Event Director
ED
CORP
Oversee all campaign and event logistics. Manage Leadership Team and volunteers.
Corporate Captain
Manage Solicitation Team that will secure Corporate Sponsors for the campaign.
Execute Kickoff and Packing Party
Manage Event Budget
Approve all Campaign Materials
Enter Offline Donations
Manage Solicitation Team
Track Corporate Leads
Execute Fulfillment of Benefits
Participant Captain
PAR Responsible for creating excitement and engagement around the campaign.
Organize Student Assembly
Manage Incentive Model
Secure and Fulfill Incentives
COM
Communication Captain
Utilize Communication Schedule provided by TCG to engage families.
OUR TEAM
ssians 3
FUNDRAISING CONSULTANT
CLIENT SUCCESS MANAGER
PROJECT MANAGER
Execute Communication Schedule
Distribute Weekly Prayer Guide
Publish Local Media & Press Releases
FINANCE DIRECTOR
GRAPHIC DESIGNER
WAREHOUSE TEAM
LET’S START WITH THE MOST IMPORTANT THINGPRAYER!
Best Practices
Identify 5-8 Prayer Warriors
Meet Weekly to Pray over Campaign
Weekly Prayer Requests List
Create a Campaign Praise List
Ask for the Lord’s Protection & Provision Over the Event
Develop a Prayer Team
Recruit a prayer team that will commit to daily praying for your fundraiser. Look for individuals who understand the importance of prayer and are devoted to the mission of your school. Below are a list of ideas to begin developing your team:
Homeroom Moms
Dads Ministries
School Chaplain
School Founder
Board Members
Alumni Groups
Department Heads
Include Families
At your Kickoff event, you will be able to distribute the prayer magnet to all families. At The Champion Group, we truly believe that “the effective prayer of a righteous man can accomplish much” James 5:16. We also believe that “God is able to do far more abundantly than all that we ask or think, according to the power that works in us, to Him be glory in the church by Christ Jesus to all generations, forever and ever.” Ephesians 3:20-21.
Thank you for your dedication to faithfully pray for the following: Leadership Team, Corporate Sponsors, Teachers, Staff, School Administration, Families, Hearts of Donors, Student Engagement, the Kickoff Event, Packing Party, and the financial goal of the school to be successfully reached.
DEVOTIONAL PROVIDED BY THE CHAMPION GROUP. INCLUDES STORIES, SCRIPTURE, AND SHORT DEVO.
EVENT DIRECTOR
YOUR ROLE
As the Event Director it is your responsibility to keep your Leadership Team on track! Lead from the top as you encourage participation, build excitement, and help your school Feed the Need while funding discipleship.
RESPONSIBLE FOR:
Campaign Oversight
Staff Orientation
Kickoff Event
Packing Party
Leadership Team Success
Forms to complete
Client Intake Form
Merchant Application
Debrief Form
STAFF ORIENTATION
Staff Orientation aims to give an overview of Feed the Need and inspire your staff and teachers to join in the campaign. To do this well, you must share the vision and mission behind your event. TCG has provided all materials needed to help you communicate this. It is equally important to share your staff’s role and expectations in the campaign, as well as any key dates to expect moving forward.
Resources Provided by TCG
Teacher Roles & Expectations
Promote Kickoff Night
Encourage Student Participation
Attend Packing Party
Follow-up email to distribute to all staff to ensure all information is communicated and
Recommended Agenda
Review - School Mission & Vision
Educate - “Why we Fundraise?”
Review Previous Events
Introduce Feed the Need
Announce Financial Goal
Explain “Where the Money is Going”
Share Key Dates
CORPORATE CAPTAIN
WHY DO BUSINESSES GIVE?
Your best corporate sponsor opportunities come from small to medium-sized local businesses. These companies typically choose to give because they have a relationship with your organization or the person asking them. Your goal is to use your event as a “point-of-entry” opportunity to begin a longterm “Corporate Partnership” relationship with each company. They may initially give once a year, but your ultimate goal is to cultivate them into ongoing donors to your school.
Your Corporate Benefits will include various levels of marketing benefits each company can receive through their sponsorship. Most businesses are not making “charitable donations” to your campaign and are not motivated by tax write-offs. They are investing marketing dollars in sponsoring your campaign and want marketing “value,” - i.e., visibility and recognition. Your benefits package was designed to give substantial recognition benefits plus include potential personal incentives that can emotionally enhance their likelihood to give. People buy on emotion (incentives; helping a great cause) but justify their decision on logic (recognition benefits). Your end goal is not just their money but a partnership. Partnerships are built on mutual benefits.
Your Champion Consultant will help you identify the marketing opportunities you have to offer sponsors and outline them in your corporate benefit packet in a way that conveys the value of their donation. These opportunities can range from banners outside your school, marquee recognition, an advertisement in a local publication, or logo placement on a billboard. The promotional possibilities are vast, so be creative and consider what resources your organization offers.
"PEOPLE BUY ON EMOTION BUT JUSTIFY WITH LOG IC"
Five Special Funding Groups
Use the Five Special Funding Groups to help your team brainstorm and outline corporate leads. If possible, allocate each team member to leads based off relationship. Use your corporate tracking document in your client portal to track each group and progress made.
EXAMPLE CORPORATE SCRIPTS
THE ANSWER IS ALWAYS NO IF YOU DON’T ASK!
OVERVIEW
"(School Name) is doing a unique fundraiser this year in hopes of raising (public fundraising goal) to go towards (use of funds). The event itself is called Feed the Need. This is a service-based fundraiser where, instead of doing a candy bar sale, we will gather our students together on (Packing Party date) to pack 10,000 meals. These meals will then be shipped to (allocated country) orphanages and schools."
VALUE/PARTNERSHIP TO COMPANY
"We have structured our corporate packet this year to bring a mutual partnership between our school and (company name). We desire to make our families into (company name) supporters by creating unique marketing opportunities to solicit your (product or service). Some of these opportunities include....(share/reference benefits packet)"
CUSTOMIZING BENEFITS
"We know that the benefits listed in this packet have not been customized specifically for your organization. Suppose you have ideas of how we could better market (company name). In that case, we'd love to discuss how we can add those benefits to promote your company best to our families and community."
WHAT PERCENTAGE GOES TO THE SCHOOL?
"With any fundraising event, there are event expenses. The school's leadership works diligently to be good stewards of our time and resources, extending to the selection of events we conduct. Most fundraiser expenses range from 30-65%. The higher percentage is product sales, and the lower are less involved in crowd-funding opportunities. I’m excited to share that we are working with a company that only takes 25%.
*For additional information on this topic, see "FAQ’s Answered."
PARTICIPANT CAPTAIN
YOUR ROLE
As the Participant Captain, it is your responsibility to drive student engagement throughout your campaign! Identify opportunities to create fun, build trust, and spread the Good News!
Best Practices
Create FUN!
Survey Students to Discover what Motivates Them
Involve Older Students (in skits, prize distribution, etc.)
Brainstorm Incentives with your Fundraising Consultant
STUDENT ASSEMBLY
The Student Assembly aims to excite students about Feed the Need, share incentives, and, most importantly, promote Kickoff.
Plan Student Assembly
Confirm Date & Location
Update & Edit Slideshow
Secure Assembly Incentives
Share Campaign Incentives
Resources Provided by TCG
Agenda to keep you organized and aid in clear, concise use of time.
Google Slideshow to use during your assembly to engage and inspire students.
Short videos embedded in your slideshow to give an overview the entirety of your event.
Carpool flyer to be sent home to parents to encourage their attendance to Kickoff.
THE POWER OF INCENTIVES
WHY WE BELIEVE INCENTIVES PLAY AN INTEGRAL ROLE IN YOUR CAMPAIGN!
MOTIVATION AND ENGAGEMENT
By offering attractive rewards, fundraisers are more likely to put in extra effort, reach out to a larger network of potential donors, and stay engaged throughout the campaign. The prospect of winning a prize can inspire individuals to go above and beyond their usual fundraising efforts.
RECOGNITION AND APPRECIATION
Prizes provide a means to recognize and appreciate the hard work and dedication of fundraisers. They serve as tangible tokens of appreciation for their contribution to FTN. By offering prizes, you will publicly acknowledge and honor individuals who have made a significant impact, fostering a sense of accomplishment and gratitude.
ATTRACTING PARTICIPANTS
By offering prizes, FTN creates a competitive and exciting atmosphere, making the campaign more appealing and encouraging more people to get involved. Choosing fun and engaging prizes can be a powerful motivator for individuals to join and actively participate in the fundraising efforts.
INCREASING FUNDRAISING RESULTS
Prizes will boost fundraising results. People may b e more motivated to donate or contribute if they have the chance to win something in return. Offering enticing prizes can create a sense of urgency and persuade potential donors to make larger contributions or encourage others in their network to do the same. This, in turn, can lead to increased fundraising revenue.
*It’s important to note that while prizes can be effective in this fundraising campaign, they are not the sole driving force behind successful fundraising efforts. The mission of your school, your communication, and the impact of Feed the Need play crucial roles in inspiring individuals to contribute and participate.
COMMUNICATION CAPTAIN
YOUR ROLE
As the Communication Captain, you will drive excitement and engagement throughout the campaign using effective communication. Your consultant will provide additional guidance and direction as you implement and execute the plan.
Best Practices
Follow Communication Schedule
Use School Events to Promote FTN
In Person Communication is Best
Touchpoints Before & After Kickoff
Quick Printing Notes
Corporate Packet - 8.5x11
Cash/Check Donation Form - 8.5x11
Marketing Materials
Your marketing materials are valuable tools designed to strategically drive engagement, generate excitement, and encourage involvement throughout your campaign.
Developed to correspond with key points in the life of your campaign, this schedule provides both graphics and suggested scripts to successfully market your school’s involvement in this unique fundraiser.
We will provide:
Posters & Flyers
Social Media Graphics
Kickoff & Packing Party Resources
Weekly Parent Email Templates
Additional Resources
Add PNG Corporate Logo and tag your sponsors
KICKOFF
KICKOFF
The Feed the Need Kickoff Event is the launchpad for your entire campaign. It’s the night you gather families, cast vision, and equip your community to engage with purpose and clarity. More than just an informational meeting, it’s a moment to unify your school around the mission and set the tone for everything that follows. It’s truly the most important night of the process—setting the spiritual and strategic foundation for a successful campaign.
Logistics
Review Agenda
Layout and Items by Station
PA System & Screen
Prize Drawings
Secure Volunteers
Food & Beverage
*If applicable
TIPS: Entry and transitional music creates a welcoming and fun environment. Test wifi to avoid any delays in families digitally signing up. If password protected, create temporary password for that day.
AGENDA
WELCOME & REGISTER
EVENT DIRECTOR (30 MIN)
SCHOOL MISSION
HEAD OF SCHOOL (3 MIN)
NEED FOR FUNDRAISING
HEAD OF SCHOOL (3 MIN)
WHAT IS FTN?
SHORT VIDEO (3 MIN)
IMPACT OF MEALS
EVENT DIRECTOR (3 MIN)
INCENTIVE MODEL
EVENT DIRECTOR (5 MIN)
EXPLAIN STATIONS
EVENT DIRECTOR (5 MIN)
STATIONS (30MIN)
CLOSING (2MIN)
HEAD OF SCHOOL
IDEAL KICKOFF LAYOUT
FAMILY PACKET
TABLE SIGNAGE
INCENTIVE RACK CARD
PENS & SHARPIES
CORPORATE PACKET
CORPORATE CONNECTION SHEET PRAYER MAGNETS
PRE-PACKING PARTY
Corporate Fulfillment
Secure Logos
Design & Order Event Banners
Design & Order Event Shirts
Fulfill Media & Website Benefits
Packing Party Communication
STAFF: LEADERSHIP TEAM:
Your campaign’s success is directly correlated to your teacher’s excitement. Early communication and established expectations pave the way for a successful event and a memorable experience!
Packing Party Schedule
Link to FTN Intro Video
You will receive an email when your meals ship out with tracking information.
Assign Volunteer Roles
Confirm Shipment Time Slot
THE IMPORTANCE OF
LOCAL MEDIA PAUSE FOR QUICK MATH
Inviting local media to your Feed the Need Packing Party is a strategic, no-cost opportunity to increase your school’s visibility and highlight your mission. It goes beyond free advertising—it positions your school as a Christ-centered institution where discipleship is woven into every aspect of student life, including fundraising.
A media feature showcases your community as one that is actively living out the Great Commission, setting your school apart in a meaningful way. Consider the potential impact: if the coverage leads to just five new students at an average tuition of $10,000, that’s $50,000 in additional revenue—essentially the equivalent of another major fundraiser. We encourage our partners to think strategically and maximize every opportunity to grow both enrollment and Kingdom influence.
More Than a Fundraiser— A Platform for Mission and Growth!
PACKING PARTY
PACKING PARTY
This information, along with a few short videos, will walk you through all the steps necessary to put on a top-notch food packing event. To get started, select a room with at least 1,000–1,200 square feet of open space. That should provide the necessary area for food packing. Most of our FTN events are held in gyms, cafeterias, or large classrooms. Materials will be shipped on two 4-foot by 4-foot pallets. Double-door access to the packing area is needed to move the pallet inside with a pallet jack. For a room without double-door access, all materials will need to be off-loaded from the pallets and carried inside. Keep the crate and pallet secure at all times. Before students begin the Packing Party, they will watch a short FTN Intro video. You may show this
Supplies YOU Provide
Pallet Jack - Mandatory*
14 - 8ft Tables (6ft Acceptable)
Sound System & Music
Access to Electrical Outlets
Area to Wash Supplies Post-Event
video in the packing room or in an adjacent room with audio/visual capabilities. To move the pallets around, you must secure the use of a pallet jack with at least a 2,500-pound lift capacity. You will need to use the pallet jack when receiving your shipment and moving the final materials to your determined pickup location. Please keep in mind that materials should arrive on-site threefour days before packing. Use the Crate Checklist to ensure that the delivery is correct. Please review “Supplies you Provide” list below to ensure you have all needed materials. Your shipment will be picked up on the first business day after your event.
Volunteer & Training Videos
Although you can set up your Packing Party with a skeleton crew of two people, the operation is much more enjoyable with 5-7 dedicated individuals working together! Make sure all volunteers and your Leadership Team have watched the training videos listed below. Each of these are found in your Client Portal. Please watch all videos prior to your Packing Party.
Student Instructional
Two-Minute Setup
How to Make a Box
Troublesome Scale
Repair Sealer
Pallet Preparations
PACKING PARTY SCHEDULE
The cadence of the Packing Party is determined by the number of boxes packed per shift. Set aside boxes that are designated for each group. When each group has roughly two boxes remaining at each station, instruct stations to slow down and complete their remaining boxes. The person(s) filling the boxes with bags will communicate to the entire station the number of bags needed to complete the final box. Tally the final meal count of that group by counting the number of boxes and multiplying by 240 meal servings per box (there are 6 meals per bag and 40 bags per box) and announce to your students!
For example: If that group packed 7 Boxes, they just packed 1,680 meals for those in need!
EXAMPLE SCHEDULE
Each Group Will...
1. Watch Instructional Video
2. Sanitize Hands
3. Wear Hairnets & Gloves
4. Divide into Stations & Begin
5. Pack Boxes & Clean Station
6. Pray over Boxes Packed
This example is based on 350 Participants. Your consultant will advise on your Packing Party Schedule if you have a smaller or larger group of students packing. We recommend starting your packing day with an all school photo and prayer time. This is also a great time to announce your final funds raised and to fulfill any final Incentives.
Set-up Guide
Packing Stations
1. Please tape down all portions of extension cords in walkways with blue painter’s tape. Cords under the tables or in the center of stations do not need to be taped down.
2. Tape butcher paper on the horizontal food assembly tables (shaded grey in diagram).
3. Open the plastic bags containing the four food ingredients at each position of each active station. The plastic bags will either be in bins or inside the boxes. We use reusable zip ties. You do not need to cut the zip ties. There is a notch on each zip tie that, once depressed, will allow you to pull the cord back through the locking mechanism. Once you have separated the zip tie from the bag, simply fold back the plastic over the edges of the box or bin.
4. We encourage you to serve the vitamix out of the two boxes in which they are shipped. However, you may need to spread ingredients from veggie, Rice and Protein into plastic bins in order to fill out your stations. Be sure to line the bins with a plastic bag first.
5. Set the vegetable and rice bin on the ingredient table in the proper order illustrated on the diagram on the following page.
6. The long-handled 2 TBS spoon goes with vitamix and the long-handled 1 TBS spoon goes with vegetables. If incorrectly used, you will run out of food. Check between each group.
7. Use the large scoop to fill lined bins with Rice and lined bins with Protein for each station. Fill the bins to the ridge approximately 2/3rds of the way up the container to avoid cracking the bin.
8. Fill the small center plastic bin in between the scales half full with rice to adjust the weight of too-light or too-heavy bags. Keep the coffee scoops used for adjusting on the brown paper instead of in the rice bin.
9. There should be one scale instruction sheet by each set of scales, for a total of two scale instructions per station.
10. The sealer should be set at heat setting number 3 if plugged into a power strip and heat setting number 2 if plugged into the wall or an extension cord. The only time heat is applied is when the red light is on. The sealers do not require any warm-up period.
11. Tape the boxing instructions to the table.
12. Count the specific number of boxes you target to pack for that shift. You need to have at least 3 boxes per station pre-made and ready to be filled with bags at the start of the shift.
13. Label the boxes with the current date, the “best used by” date (2 years from Packing Party), and in the box in the top right hand corner, write your school’s acronym with FTN. For example: TCGFTN. Refer to the “How to make a box” training video in your FTN Working Document.
14. Verify that the technology is ready to go for the introduction video and packing instructions are available for your group. Confirm that there is a microphone to direct participants in the packing room and that you have the ability to play music.
VOLUNTEER GROUPS
WAREHOUSE TEAM
One person will refill rice and protein ingredient bins. Empty bins will be brought to the ingredient staging area and refilled to the ridge 2/3rds from top. The re-filler needs to wear plastic gloves. The second person will shuttle supplies to the station including rice, protein, empty boxes and labeled bags. Both volunteers must be able to lift 50lbs. Both of the warehouse members will gather the finished box from the station and tape it closed.
PACKING MONITORS
These people will help get students positioned quickly and make sure they pack appropriately. They will make sure students are wearing gloves, the ingredients are bagged in the correct order, the bags are weighing in the 380-400g range, the sealers are sealing correctly, and the boxes get packed correctly. This team will also reset the station in between packing groups.
SEALER VOLUNTEERS
Due to the heating element associated with the sealers, the volunteers at this station need to be juniors, seniors, or adults. This would be a good position for the teachers and assistants in each class. Those monitoring the sealer will ensure the designated volunteer is getting a crisp seal at the start of each shift. Note: The sealer arm should be gently pressed down until the red light turns off. Do not slam down the arm.
Hairnets worn by all people in the room with Your FTN Packing Party must be set up as an FDA Food Safety Site. Please follow these guidelines to ensure safe food handling: FDA Food Safety Site
No food or drink allowed around the packing
No chewing gum is allowed around the packing
Hands must be washed or sanitized before entering the packing stations.
How to Handle Spills
All spills onto the tables or floor must be thrown away. While we want to do our best not to throw away any food, there are times this is necessary to protect the integrity of the food.
If a bag is torn, does not seal properly, or if there is a partial spill, dump the remaining contents of the bag into the rice bin. Dispose of the spilled contents. Have the person at the rice position mix up the ingredients using the mug.
CRATE INVENTORY CHECKLIST
POSITION OF PACKERS
“Runners” are a great alternative for younger packers. Have students run bags to the boxing area or playing over-under is a fun game to keep them engaged.
PACKING STATION DIAGRAM
Very
Spacing can be lengthened or shortened to accommodate larger or smaller shift sizes.
Masking taped rows with numbers to organize bags
FINAL INSTRUCTIONS
Boxes with Labels Facing Out
Wash Supplies
1. You should have set aside your Bill of Lading upon receieving your Shipment. Locate the Bill of Lading and have it ready for pickup.
Break-Down Instructions
Extra Food & Supplies in Crate
1. Locate the Bill of Lading and call the shipper’s dispatch unit on the slip to confirm pick up.
2. When taping your boxes together, you will be instructed to label your boxes. Label the stack of 42 boxes with the current date, the “best used by” date (2 years from Packing Party), and in the box in the top right hand corner, write your school’s acronym with FTN. For example: TCGFTN
2. Choose a stationing area to store the crate and the packed pallet.
Shrink Wrap Boxes Pallet
3. Take all items touched by food to an available sink and wash with soap and warm water. If a sink is unavailable, use the sanitation wipes to clean items.
Return Label on Crate/Pallet
4. Remove batteries from the scales and put both scales and sealers in their individual boxes.
3. After your Packing Party is over, all the equipment must be washed before repacking it. This can be done with soap and hot water in the bathroom or kitchen sink.
5. Remove the large white rice bag from the rice pallet and stack 36 boxes on that pallet. Make sure you can see the labels of each box on the outside of the cube for customs’ benefit
Bill of Lading on Top of Crate
6. Place the empty rice bag and all supplies in the supply crate. (The rice bag will be filled with shoes for children and typically will be delivered with the food pallets.)
Confirm Pickup with Shipment Company
4. Return any extra food and/or supplies from your Packing Party in your FTN Crate (hair nets, gloves, food, etc). Please neatly tie or secure the leftover food to prevent spills during shipment return.
7. Put all leftover supplies and food in the supply crate, placing the heaviest items on the bottom
8. Set aside the extra 6 boxes of food (approximately 1,500 meals) for client to deliver to local food kitchens. (If all meals are being distributed overseas, place those 6 boxes on the bottom of the supply crate, then place the rest of the supplies on top of those boxes.)
5. Add the long corner guards to the vertical edges of the box and the shorter corner guards to the horizontal edges of the box. Using the plastic shrink wrap, be sure to secure the boxes to the pallet so that they cannot slide off or move during return shipment. Make sure you catch the wood part of the pallet in your wrapping. Return address labels should be taped to the outside of each container. Place the folder with the Bill of Lading on top of one of the units for the trucking company.
9. Shrink-wrap the pallet with the food boxes according to the following: First, twist the end of the shrink wrap until you have about a 2’ length that can be tied around one corner of the wood pallet (this serves as an anchor). Once anchored, wrap the shrink-wrap along the pallet and bottom layer of boxes to secure the boxes to the pallet itself. Once secured, add corner and top white corner guards to the boxes, and with tension, shrink wrap 3 -5 layers of wrap around the boxes. On the top of the boxes, place the small plastic sheet or leftover bin liners on the top of the boxes to protect the boxes from dripping condensation from the shipping container when at sea. Please make sure to use the white corner guards as shown in photos.
6. After the event is over, call the shipping company to schedule pick up. The information they will ask for is the address, contact number and the weight of the two units, which is 2,000 pounds in total.
10. Attach the adhesive shipping labels to both the boxed food pallet and the shipping crate
Labels facing out
White Corner Guards Criss-Cross the Corners and cover the top
FINISH WITH excellence!
Finalize Incentive Delivery
Return Extra Prizes
Tax Receipts for Offline Donations
Thank Corporate Sponsors
Complete Online Debrief
Total Funds Raised
Corporate Funds Raised
Personally Raised
Finish with Excellence
Confirm Shipment Pickup
Return Pallet Jack
Share Packing Party
Photos & Videos
Announce Final Amount Raised
Thank Families
Celebrate all that God did!
C orporate Strategy
Continue building great relationships with your Corporate Sponsors by fulfilling the commitments you promised in a timely manner. Please review the examples shown in the Captain Resources for more information on the following:
Send a personal thank you note and include a Fulfillment Report outlining their benefits and the date fulfilled.
Ensure all corporate asks and commitments are recorded.
Identify and schedule quarterly connections that encourage sponsors to be active school community members.
Review your school’s calendar of events and personally invite sponsors to attend.
Continue to add value by encouraging your community to support your Corporate Sponsors.