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Spring/Summer 2017 Edition • Suggested Retail $5.95

Innovative Ideas to Wow Your Guests

Invitations that Will Get a Response Appetizing Catering Trends How to Leverage a DMO Budget-Friendly Tips

PM#40020277


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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017


CONFERENCES

EVENTS

YOUR SOLUTION FOR MEETINGS, CONFERENCES AND PERFORMANCE EVENTS IN CALGARY. Hold your next corporate or community event, conference, trade show or performance at Mount Royal University. With state-of-theart facilities, expertise in event management and a commitment to providing an exceptional client experience, we have what it takes to make your next event a success.

Event and Theatre Services at Mount Royal University To book, call 403.440.8890 or email mrevents@mtroyal.ca

PERFORMANCES

MEETINGS

www.mtroyal.ca/mrevents

MEETINGSALBERTA.COM

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EVENT MANAGEMENT CERTIFICATE Are you a master organizer and love to plan? Do you thrive in a creative environment and enjoy working with different people? Event planners are in demand to organize trade shows, conferences, awards ceremonies and other types of events. With NAIT’s Event Management Certificate you will learn how to implement event management tools and strategies from top industry professionals. Courses include a range of topics that will appeal to both the beginner and seasoned professional. Now offering full-time three week accelerated learning boot camps starting April 2017 in addition to our evening and weekend offerings.

EVENT MANAGEMENT COURSES • Event Management Foundations

• Food and Beverage

• Event Marketing

• Program Creation

• Creative Concepts

• Preparing Event Financial Plans

• Venue Selection and Design

• Event Management Communications

For more information and to enroll visit nait.ca/Events

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

A LEADING POLYTECHNIC COMMITTED TO STUDENT SUCCESS


W   elcome

to the Spring/Summer edition of the Alberta Meeting & Event Guide! Plan an unforgettable event with our guide chocked full of inspiration, expert tips, and top trends! We know the incredible amount of work that goes into planning special events, conferences, and weddings—selecting the venue, lining up speakers, booking a caterer, finding a photographer, deciding on entertainment, and the list goes on and on! In this edition of the Alberta Meeting & Event Guide, you’ll find advice on how to work with a Destination Marketing Organization (DMO) to easily plan an event, tasty trends in catering, tips to wow your guests on a budget, innovative invitation ideas, and more! Alberta has a wealth of incredible spaces, suppliers, and event experts that can pull off anything from the glitziest of affairs to small, intimate gatherings. To highlight these fantastic resources, we’ve put together a removable guide that will give you a convenient, at-a-glance look at all the information you need to choose the perfect vendors. You will find this Resource Guide in the centre of the magazine. Whether you are looking to find a new way to market your event, some advice on floor plans, tips for prepping a budget, or are just searching for some inspiration, you will find everything you need within these pages to impress your guests at your next event!

PHOTO BY LIAM MACKENZIE

Matthew Stepanic, Editor editor@tanneryoung.com meetingsalberta.com PS: Do you have a question that you really want answered by an expert or need advice on a particular topic? Send me an email and we might include it in the next issue!

MEETINGSALBERTA.COM

5


EDITOR

Matthew Stepanic ASSISTANT EDITOR

Tamara Aschenbrenner CONTRIBUTORS

Jan Hostyn, Karen Kitchen, Nela Kovacovic, Danielle Mohr

ART DIRECTOR

Adam Still

Edmonton & Calgary

GRAPHIC DESIGNERS

Zuzana Benesova, Gina Tsang TRAFFIC COORDINATOR

THANK YOU FOR CELEBRATING EXCELLENCE IN OUR MEETING & EVENT INDUSTRY!

Cheryl Lindquist

PUBLISHER

R.H. (Rob) Tanner

SALES & MARKETING COORDINATOR

Jeanette Petriko SALES & MARKETING MANAGER

Greg Davis SALES ASSOCIATES

THANK YOU TO OUR SUPPORTERS & SPONSORS

Penny Choponis, Jane Ozegovich CUSTOMER RELATIONS MANAGER & CIRCULATION

Marie Tanner ACCOUNTING ADMINISTRATOR

Catherine Staszkiewicz Tanner Young Publishing Group #1, 9301 – 50 Street Edmonton, Alberta Canada T6B 2L5 PHONE: 780-465-3362 FAX: 780-448-0424 EMAIL: editor@tanneryoung.com At Tanner Young Publishing Group, we value your privacy. For our complete privacy policy go to tanneryoung.com/privacy or call us at 1-800-943-7336

All rights reserved. Reproduction in whole or in part strictly prohibited.

Visit our website to see the winners

eventawards.ca 6

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

Tanner Young Publishing Group makes every effort to ensure the accuracy of the information it publishes, but cannot be held responsible for any consequences arising from errors or omissions.


Contents

Alberta Meeting & Event Guide • Spring/Summer 2017

12

PHOTOS COURTESY EDMONTON EVENT AWARDS; STIR CATERING/KRISTIN ZABOS PHOTOGRAPHY & SPECIAL EVENT RENTALS

Features 9 News, Tips & Trends The little details that will make your event unforgettable 12 2017 Event Awards Recap The industry talents who took home awards in March 34 Parting Thoughts  Don’t forget to include these items in your next budget

Setting the Stage 14 Are You Connected?  How to leverage a DMO to make planning your event simpler

16 16 Elevated Dining Experiences Butter up your guests with these appetizing trends 19 5 Ways to Enhance Your Next Event Use these budget-friendly tips to wow your attendees 21 In-Vogue Invitations Trendy ideas that will guarantee you get a response

The Experts 24 Catering to the Masses Q&A with Bridges Catering 26 Event Marketing for Success Q&A with Anh Nguyen

28 The “I Do’s” & Don’ts of Officiating Q&A with Dawn Green

Need to Know 30 Table Setup 32 Industry Terms & Acronyms 33 Important Info & Associations

Check out the

Resource Guide filled with info on suppliers, meeting spaces & more!

MEETINGSALBERTA.COM

7


CANADA’S TOP ENTERTAINMENT & SHOPPING DESTINATION. GROUP PROGRAMS AND DISCOUNTS AVAILABLE (mall tours, meet & greets, team building, discounted passes for attractions, super savings coupon books).

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FOR MORE INFORMATION, CONTACT: GROUP SALES & TOURISM DEPARTMENT TEL: 780-444-5308 EMAIL: GROUPS@WEM.CA

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017


Fortune Favours the Bold No one knows what the future of events will be, but hiring a fortune writer for your next event may help you get a little closer to the answer! For this mystical addition to any event, fortune writer Andrea Yacychyn invites attendees to ask any question, and—after consulting the stars—she’ll type out their fortune on a typewriter. It’s a unique touch that will give attendees a different kind of insight to their next steps and give them something to talk about! fortunewriter.com

By Matthew Stepanic

Sweet Scents If the scent of fresh-baked bread drums up a positive memory of your grandmother, you’ll easily recognize the appeal of a scent station. As smells can trigger strong emotions and memories, Infusion Scents can help create positive memories for your next event. Your guests will be able to create custom scents from a range that includes fruity, floral, earthy, gourmand, and woody. The company can customize the scents and experience to fit your event, and will give your guests something pleasant to remember! infusionscents.com

ATTN: Event Profs! A new conference for event professionals is coming to Edmonton in January 2018! The Go West Conference 2018 will bring incredible speakers, innovative vendors, and inspiring information to promote all the exceptional opportunities for meetings and events in Western Canada. Connect and collaborate with your fellow event profs as you learn about industry trends, social media, and real stories from the experts. Visit gowestconference.ca for more information and to watch for registration to open.

PHOTOS COURTESY ADOBE STOCK

Colour of the Year PANTONE’s 2017 Colour of the Year, Greenery, will make a bright addition to any event! The colour experts describe it as “a fresh and zesty yellow-green shade that evokes the first days of spring when nature’s greens revive, restore, and renew.” Incorporate it into your event’s décor to create a fresh sense of wellness and relaxation—the simplest way to do so is to fill the room with plants!

MEETINGSALBERTA.COM

9


News, tips & trends

Quirky Caricatures

5

Tips for Promoting Your Event on Social Media

2) Create a Snapchat GeoFilter Geofilters are a cheap addition to any marketing budget to help attendees spread the buzz about your event to their friends and colleagues while they’re attending.

Heads-Up Tech

Instead of accidentally leading your guests to keep their heads down to interact with your event through their phones, be sure to add a tech element that forces them to look up. Throw a social media feed up on a large screen so attendees can see if their tweets or Instagram posts are being featured. Or, add some convenience to your event with Crowd Mics, an app that allows someone to use their cell phone as a microphone during a Q&A session. crowdmics.com

3) Check your results Don’t just tweet into the abyss! Check your stats to see what types of content were engaging and regularly monitor your posts so that you know you’re being efficient with your social media time.

Surprise!

Add a surprise factor for your client by hosting a popup event! These trendy events are announced only shortly before they happen and rely on nearby people to become their engaged audience and participants. They’re quickly growing in popularity because they’re most effective at creating word-of-mouth marketing, as people often share their experiences with friends or on social media. Plan one in an unexpected location and tie the theme or activity—like a pop-up dinner or art gallery—into a client’s brand to create the largest wow factor!

4) Try live video Have a fascinating keynote speaker at your event or will you be offering a unique activity? Share it with a larger audience (and make people wish they were there!) by broadcasting it live on Facebook. You can increase engagement by encouraging viewers to ask questions during the session. 5) Get everyone talking Do you have a big-name speaker with a large Instagram following or employees who love to tweet? Make sure that they’re acting as brand ambassadors for your event and sharing the details with their own networks to grow the conversation.

10

Silence, Please Do you want to keep your attendees stress-free throughout a conference? Consider adding chill-out spaces where clients can go to relax and don’t have to worry about engaging or networking with other attendees. Another great way to add a sense of relaxation is to offer yoga and meditation sessions before a busy day of presentations or a reflective break following an inspiring keynote speaker.

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

PHOTOS COURTESY ADOBE STOCK

1) Hitch a ride on a trending topic Is a topic from your conference trending on Twitter? Join the conversation and make people aware of what they could learn from your event!

Give your guests a unique takeaway by hiring an artist to do custom portraits in a networking space! Not only will this make a nice memory of your event, but it makes for a great and fun conversation starter as attendees compare and contrast the different caricatures they receive.


See Edmonton through our eyes! Edmonton’s Premier Meeting and Event Destination With over 150,000 square feet of space and North America’s largest back yard, the iconic Shaw Conference Centre is ready to host your next event. From hosting the world’s top conventions to the best in entertainment, meetings, banquets and galas, there’s nothing that can’t happen here. Our beautiful spaces of any size combine with Canada’s top chefs and a staff that’s dedicated to your every need — all to create unparallelled experiences. Contact us today and start working with our team of event experts to make your vision a reality.

780.969.0409 sccsales@edmonton.com ShawConferenceCentre.com


Event awards

THE 2017 EVENT AWARDS RECAP Edmonton For the second annual Edmonton Event Awards, over 300 event professionals gathered on March 9, 2017, to celebrate excellence in their industry and award some of the best work done in the city in 2016. Winners in 19 categories were announced during the ceremony—which included live entertainment from the Entertainer nominees—and was followed by an after-party featuring mouth-watering food, impressive displays, live music, and tons of mingling!

And the award goes to… EVENT DÉCOR

A Chair to Remember FLORAL DESIGN

Tickled Floral ENTERTAINER

THE RETROFITZ PHOTOGRAPHER

HOTEL

WEDDING

DoubleTree by Hilton West Edmonton

Floral Frames, Arts Barn Wedding by A Chair to Remember/Cocktails and Details/Tickled Floral

Best Event TRADE SHOW OR EXHIBITION

The Fabulous@50 Experience & Martini by Fabulous@50

Special Events (digital) Photo

CONFERENCE

AUDIO VISUAL

FUNDRAISER

FMAV

Courage Gala by Glenrose Rehabilitation Hospital Foundation

CATERER

Mercer’s Catering

CAPS National Convention

VENUE

Royal Glenora Club

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

Best New Event Product Or Idea Virtual Reality for Events by FMAV

LIVE EVENT – OUTDOOR

Canadian Olympic and Paralympic Selection Trials by TrackTown Canada LIVE EVENT

BioWinter Lodge by Site 6 Events Ltd STARTUP OR COMMUNITY EVENT

The Red Band Campaign by Dignity Memorial

Best Professional WEDDING PLANNER

Monica Caesar – Aisle Plan Your Day EVENT PLANNER

Eryne Sarabin – Tycoon Event Planning & Promotions BEST INDUSTRY PROFESSIONAL

Joe Ammar – River City Events

PHOTOS COURTESY TIMEWISE EVENT MANAGEMENT INC.

Best Supplier


Event awards

Calgary The first-ever Calgary Event Awards were hosted on March 2, 2017, with over 200 event professionals with winners in 16 categories. At this fantastic event, Calgary professionals celebrated the previous year’s successes, enjoyed fun entertainment, and connected with their industry colleagues.

And the award goes to… Best Supplier EVENT DÉCOR

Chair Flair Linen Rentals and Event Décor FLORAL DESIGN

Designing on the Edge ENTERTAINER

Dueling Pianos with Pat McGannon & Craig Learmont PHOTOGRAPHER

J&J Lawrence Photography AUDIO VISUAL

PHOTOS COURTESY TIMEWISE EVENT MANAGEMENT INC.

Evolution Presentation Technologies

CATERER

FUNDRAISER

WinSport

CCC September Games by Calgary Corporate Challenge

VENUE

Heritage Park Historical Village HOTEL

Grey Eagle Resort and Casino

Best Event CONFERENCE

APCO Canada Conference & Tradeshow by Spark Event Management

LIVE EVENT

JUNOfest Calgary ’16 by PM GIGS Inc WEDDING

Gatsby Meets GQ by Julianne Young Weddings Inc

Best New Event Product or Idea

Best Professional WEDDING PLANNER

Lisa Laplante – Everlasting Impressions EVENT PLANNER

Anh Nguyen – Spark Event Management BEST INDUSTRY PROFESSIONAL

Cynthia Lamont – Canadian Society for Unconventional Resources

Flower Wall Backdrop by Bloom Screens

The 2018 Event Awards

Find contact information for the winners in our Resource Guide. Look for the

icon.

will begin accepting nominations in September! Visit eventawards.ca for details.

Congratulations to all the recipients! MEETINGSALBERTA.COM

13


Setting the stage

Are you connected?

How to leverage a DMO to make planning your event simpler By Karen Kitchen

No matter how you feel about them, meetings will happen. A Canadian Economic Impact Study for 2012 identified participants spent $29 billion on meetings in Canada. Not to mention that meetings are linked to 341,000 jobs in direct, indirect, and induced supply chain linkages. Those strong numbers prove the powerful impact of meetings. With those kinds of numbers flowing around the 14

meetings community, destinations have taken notice. For years, every city, town, and village would have their own respective Visitors’ Bureau (CVB), which offered anyone who called or crossed their threshold the ability to learn whatever they needed about that city, from campgrounds to local activities. However, just as the meeting industry has undergone growth and change, so have those CVBs. Their roles, objectives, and expectations—both from the community stakeholders offering services and the individuals or organizations looking for them—have changed extensively. As expectations have

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

changed for meetings and event experiences, cities realized they needed to do and offer more. Today, CVBs are known as Destination Marketing Organizations (DMOs). This organization is now a full-circle resource for a respective destination. Most cities in Alberta and across Canada now contain a resource that can not only share the eateries, attractions, and local offerings, but also provide support and revolutionize the path to purchase for event procurement.

Destination Marketing Organizations (DMOs) are now a fullcircle resource for a respective destination.

This instrumental role of a DMO can provide today’s planner with a comprehensive, streamlined event planning and development approach. Planners can now toss out the old methods of

PHOTO COURTESY ADOBE STOCK

Depending on who you talk to, the word “meetings” can conjure up a broad range of feelings and reactions. In my over 20 years in the hospitality industry, I’ve seen them all: from the “rolling of the eyes” to what sounds like a grunt or harrumph (I’ve never put my ears on fast enough to catch it). I’ve also seen eyes pop out of their head and heard someone actually shout, “I’ll bring the donuts!” (Perhaps their way to access a forbidden food while using the cover of a meeting?)


Setting the stage

calling and emailing numerous hoteliers, vendors, and outlets with their details, and instead can make one call to these city experts. The best part? DMOs provide this service at no cost to them or the parties they represent.

PHOTOS COURTESY HOTELS RED DEER

Now, you may be thinking, how is this feasible? If you’ve planned a meeting before, you may appreciate all the moving pieces and tasks that are required to put it together. Cities have a great respect for the meetings and events

industry and recognize the impact they have. Knowing they’re the benefactor of the revenue generated by meeting activities, it made sense to establish a system that would encourage more tourism and event acquisition and that would make it as easy as possible to do business there at no cost. A planner with a request for proposal (RFP) can share it with a destination and have a conversation with them about what you need to have sourced. The planner can focus more on the event experience after moving that large chunk of work off their desk and on to the DMO’s.

Though all DMOs offer similar core features, each destination (and the DMOs residing there) also offers a unique and individualized experience. Some locations offer additional services solely based on the needs required to support groups exploring and hosting there. Most destinations will distribute your RFP to any number of hotels or venues based on your facility requirements or brand preferences. Also, a DMO will ensure the proposal is customized and addresses specific needs, present recommendations for off-site venues and entertainment, and offer insight for dates that work for both parties. DMOs are uniquely connected to advise when a need or high-demand period will occur. From a DMO, you can also request education on funding, familiarization tours, and personalized site visits to give you a first-hand look at potential venue locations. Your destination professional can educate, support, and be the liaison between you and the city’s stakeholders. If you desire leverage, streamlined approaches, and simplicity, then you need to connect with a DMO. Their goal is to promote the long-term development of both city stakeholders and organizations interested in hosting events and meetings there. Connecting with these destination experts will support results that lower your stress level while also building an exceptional event. n Karen Kitchen is the Business Development Manager at Hotels Red Deer and a member of the MPI Foundation Board of Canada, Meeting of the Minds, PCMA, and CAEM.

5 Steps a DMO Encourages Planners to Follow 1. Timing It is everything. You don’t start a race in the middle, so connect with the DMO at the starting block. Connecting early will ensure you are leveraging and accessing all the tools rather than a few if you come in late.

2. Conversation Reach out to a DMO at an event or trade show, or contact them through their website. Give them time to learn about your organization, the event you need to develop, what is important to you, and the delegates participating. Allow them to discover how to align themselves with you, share available programs and incentives, and lay out a plan on how they can meet all your goals.

3. Share Let them do the work when you need to start gathering information. You send a DMO the RFP in one email, and then they become an extension of you. They’ll source and determine the best recommendations for your event, and find the perfect partners to prepare customized proposals that showcase how they’ll accommodate your needs.

4. Deliverables A DMO will compile everything you need from venue proposals, including information on the city from unique off-site venues to an airlift. They’ll pull all the pieces together in a format you can assess with incredible ease.

5. Linking Hands You will have now received all the critical information and tools you need to determine what you want or don’t want in a destination. Your final step is to communicate where you want to be, what places you want to engage for the event, and then the DMO will connect you with them. MEETINGSALBERTA.COM

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Setting the stage

Elevated dining experiences Butter up your guests at your next wedding or event with these appetizing trends By Jan Hostyn

Mini-donuts—seriously? You bet! S’mores and mini-donuts are now happily coexisting with gorgeous white gowns and glasses of sparkling champagne. Weddings, birthdays, anniversaries— celebrations of every size, shape, and colour—are starting to loosen up. Well, the food is, anyway. “People are tired of the sit-down chicken-dinner experience,” says Liana Robberecht, executive chef at WinSport in Calgary. “Now, when someone comes in to plan an event, they want something with an element of fun to it, and they want something that reflects who they are. It’s where food and personality come together.” Once upon a time, celebratory dinners had the tendency (to be honest) to teeter

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toward the boring side. Don’t get me wrong—it wasn’t the event itself that was to blame. No, it was the food that was the culprit: the quintessential, formal, stick-to-your-ribs fare that seemed to monopolize plates everywhere. It was almost formulaic: plunk chicken breast or prime rib on a plate here, deposit roasted potatoes or rice pilaf there. It was, dare we say, often unimaginative, lacklustre and yes, humdrum. But it was also what we expected. But then something happened: we started taking a real interest in our food. Not only what we were eating, but also where it was coming from. Celebrity chefs and food blogs began popping up everywhere, and Pinterest became the go-to site for any and all inspiration. Food is now cool. It’s important. And it sends a message. So send in those troops of mini-donuts, gooey s’mores, bite-size ice cream sandwiches, and pillowy soft mounds of cotton candy. Oh, and we can’t forget about the drinks! How does a colour-coordinated signature cocktail (blue margaritas, anyone?) or a pint or two of craft beer sound to wash everything down?

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

At WinSport, Robberecht offers food that’s injected with personality and then some. “We sit down with our clients and together we figure out what they want and what kind of story they want to tell,” she explains. “Whether the menu is centred around a favourite food, something they ate on their first date, or a dish their grandma used to make, we translate their ideas into something fun and interesting that we can put on a plate.” Plate may not be the right word. Guests at WinSport have been spotted nibbling on little bags stuffed full of popcorn. Not just regular popcorn, mind you: popcorn that has been topped with one (or more!) of a dizzying array of flavoured seasonings and sauces (lemon butter, buffalo, curry, sugar & spice—even truffle). “Really, the food is a reflection of the person or people hosting the event,” explains Robberecht. Food stations are huge right now, and not only do they inject something completely different into the event, they allow guests to customize the offerings and take as much or as little as they want. It also gives them a chance to sample a bunch of different options. s

PHOTOS COURTESY WINSPORT

W

hen you think of a wedding, what’s the first thing that comes to mind? Over-the-top sophistication, perhaps, with stunning brides, debonair grooms, and meticulously dressed guests. Oh yes, and let’s not forget the popcorn, s’mores, and mini-donuts.


AUDIO VISUAL AND TECHNICAL SERVICES SERVING EDMONTON AND CALGARY

AUDIO

VIDEO

LIGHTING

PRODUCTION

STAGING

RENTALS

www.eventtech.ca

MEETINGS MADE EASY Our Business Day meeting package ($75 per person, per day) includes: Continental breakfast, Sandwich Board buffet lunch, beverages (coffee, tea & pop), AV equipment (including screen & projector), wireless or hardwired connection, rental and more. Service charge, GST and Parking included. Alcoholic beverages available at regular menu prices. Flip charts available at no charge.

Please contact us at 780.471.7364 or salesinfo@northlands.com for further information and to reserve your date.

MEETINGSALBERTA.COM

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Setting the stage

“And then there’s the chip bar. Not only do we make our own potato chips, but we also whip up a variety of dips to dunk them in.” Ranch is a natural option, of course, but flavours like caramelized onion, spinach-artichoke, and buttermilk-herb make munching on those chips even more addictive! So yes, food bars are ultra-hot right now, but that’s not to say all tradition has gone out the window. Most functions held at WinSport still have a sit-down dinner component, with guests settling in at tables for a more leisurely salad and entrée course. Zana Murray, the owner of Stir Catering in Edmonton, is seeing a similar pattern with her clients.

“People aren’t sitting at the same table all night, talking to the same people. Food stations really get people mingling and moving about,” says Robberecht. “And guests love the variety—it gives them the ability to actually choose what they’re going to indulge in next.” Think cheese and port, apples and caramel, chips and dip, individual flatbreads, mini tacos, sliders, coffee and cookies, cupcakes and yes, even sushi. The options are endless! “Our caramel apple station is really popular for dessert,” says Robberecht. “Everyone loves caramel apples, but no one wants to eat the whole thing—they’re big and they’re messy! So instead we do apple wedges dipped in caramel, and

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“I had one couple who went to Corso 32 (in Edmonton) on their very first date, and they absolutely loved the arancini (essentially deep-fried stuffed rice balls). It was a special memory for them, so that’s what we made as appetizers for the reception: little arancini.” Another couple had a fondness for spicy pub food, so Murray centred the menu around classic pub fare. Well, elevated pub fare might be a more accurate description. Imagine tartlet shells stuffed with shredded chicken and hot sauce. Now top that off with a dollop of ranch sauce and a sliver of celery—kind of like buffalo wings all grown up! “I also did a wedding for a bride who loved confections, so that’s what we created: sweet treats galore. Rice Krispie squares, puffed wheat squares, peanut butter marshmallow squares, and little

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

apple/rhubarb pies with meringue topping. It’s all about showcasing someone’s personality through the food. But at the same time, it’s also about offering something a bit different. Different and memorable.” Murray has done tiny perogy tartlets with a sautéed onion topping, cocktail hot dogs with a myriad of add-ons, mini mac ‘n cheese bundles, caramel popcorn, macarons, cheese and charcuterie— oodles of bite-size nibbles of favourite comfort foods. She’s even brought in a food truck that specializes in French fries. “We were doing a surprise birthday party, and the birthday boy loved anything meat,” says Murray. “So we brought in a food truck and, during cocktails, we served fresh French fries on silver platters. It just fit the theme so well.” Even though the food itself is trending toward a bit more casual and fun, presentation is still huge. It creates interest, and it’s yet another way of elevating the food and adding personality. So in addition to French fries on silver platters, expect silky dessert custards lined up in mason jars and delectable cookies snuggled into vases. Retro servingware is also huge. “A lot of couples will have a beautiful menu with a lot of twists to it and then they’ll do something completely wacky like bring in McDonald’s for a late-night snack. The juxtaposition between all the sophistication of the wedding and then the more casual, fun foods makes it so whimsical. “The food, in whatever form it takes, has really become such a priority.” n

PHOTOS BY KRISTIN ZABOS PHOTOGRAPHY / SPECIAL EVENT RENTALS

guests can top them with whatever they want: Skor bits, M&M’s, roasted nuts, chocolate, and more.


resource guide

Spring/Summer 2017 Edition

MEETINGSALBERTA.COM

1


CALGARY

Grey Eagle Resort & Casino

Nestled on the west central side of Calgary on the beautiful Tsuut’ ina Nation and serves as a doorstep to the Rockies. Our modern 4 Star Resort Hotel offers first class services and amenities, and is only minutes away from the vibrant downtown, local attractions, Mount Royal University and a quick 30 minutes to Kananaskis Country. The Grey Eagle Conference Centre is a stateof-the-art, multipurpose conference and convention venue. The digital connectivity built into the venue accommodates all event needs with free parking, wi-fi access, meeting facilities and in-house catering. The Event Centre is one of Calgary’s newest, largest, and most luxurious entertainment facilities, with 5 million dollars in sound, lighting, and staging design to suit your specific event needs. The Grey Eagle Casino Event Centre is a multipurpose room that can be split into multiple spaces for smaller functions, or left open to seat large events.

ME E T IN G FACILIT IE S AREA Room

Sq.Ft.

Theatre/Reception

Classroom

Banquet

Tsuut’ina Ballroom

5,940

500

170

250

A – Manyhorses

988

70

40

48

B – Little Drum

663

50

30

24

C – Eagle Robe

1,078

90

36

40

D – Crow Flag

1,515

150

40

72

E – Big Plume

1,695

150

40

80

AB

1,651

150

80

72

CDE

4,290

410

116

224

Event Centre

20,000

2,600

800

1,400

Event Pre-Function

6,000

1,000

N/A

N/A

3779 Grey Eagle Drive, Calgary, AB T3E 3X8 T 403-719-8777 TF 1-844-719-8777 E sales@greyeaglecasino.ca W greyeagleresortandcasino.ca 2

CAPACITY

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017


Businesses with this icon were winners of the Event Awards

Banff & Area ADVERTISING SERVICES PixelWell PO Box 466 Banff T1L 1A6 W: pixelwell.ca

AUDIO-VISUAL SERVICES AV Strategies #120, 1220-28 St. NE Calgary T2A 2P6 T: 403-276-3995 Freeman Audio Visual 105 Falcon St. Banff T1L 1J2 T: 403-760-4440

CATERING The Bison #213, 211 Bear St. Banff T1L 1E4 T: 403-762-5550 Oh Catering T: 403-760-6660 Patti’s Pantry Catering 141 Eagle Cres. Banff T1L 1C3 T: 403-609-7051

COMMUNICATIONS CONSULTANTS Artmann Communications T: 403-923-9858

Brewster Corporate & Event Management 100 Gopher St. Banff T1L 1J3 T: 403-762-6700

EVENT PLANNERS Mountainscape Productions & Events 150 Eagle Cres. Banff T1L 1A9 T: 403-760-5436

EVENT RENTALS Special Event Rentals 150 Eagle Cres. Banff T1L 1B1 T: 403-762-2227

FIRST AID Banff Fire & Safety 100 Jay St. Banff T1L 1B2 T: 403-762-4666

FOOD TRUCKS PD3 by Blake 806 Main St. Canmore T1W 2B7 T: 403-609-4928

MAKEUP ARTISTS The Albion Room #111, 220 Bear St. Banff T1L 1B1 T: 403-762-4181

Banff Entertainment Co. T: 403-678-0339

Botega Hair #105, 211 Bear St. Banff T1L 1A9 T: 403-760-3087

Class Act DJ Service Inc. T: 1-800-661-6044

PHOTO BOOTHS

DJ SERVICES

Livin’ & Dancin’ DJ Services Box 8209 Canmore T1W 2T9 T: 403-609-3546

EVENT MANAGEMENT PLANNERS Discover Destination Management #10, 147 Eagle Cres. Banff T1L 1B5 T: 403-760-7629

Engaged Films T: 403-760-9876 Kawaii Prints Photo Booth Rental T: 403-890-9237

PHOTOGRAPHERS • Events Alpine Peak Photography 222 Banff Ave. Banff T1L 1A6 T: 403-762-3516

Mountain Light Studio #202, 707 Main St. Canmore T1W 2B2 T: 403-678-0432

Fairmont Banff Springs 405 Spray Ave. Banff T1L 1J4 T: 403-762-2211

• Weddings

The Fenlands Banff Recreation Centre 100 Norquay Rd. Banff V9B 1V2 T: 403-762-1238

One Edition Photography T: 403-953-1303 Kim Payant Photography #301, 220 Bear St. Banff T1L 1B6 T: 403-497-511

PRINTING SERVICES The Banff Sign Co. Ltd. #3, 100 Jay St. Banff T1L 1C3 T: 403-762-4945 Bow Valley Basics 317 Banff Ave. Banff T1L 1A9 T: 403-762-4228

Stoneridge Mountain Resort 30 Lincoln Park Canmore T1W 3E9 T: 1-877-675-5001 Stoney Nakoda Resort & Casino 888 Nakoda Way Kanananskis T0L 1N0 T: 403-881-2830

SUIT SHOPS & RENTALS Boulder Menswear 802 Main St. Canmore T1W 2B7 T: 403-678-2828

PROMOTIONAL ITEMS Sunset Alpine 128 Eagle Cres. Banff T1L 1A6 T: 403-762-2091

SANITATION Mr. P. Potty 128 Fisher Ave Cochrane T4C 1B2 T: 403-932-3352

SPECIAL EVENT VENUES Banff Centre for Arts and Creativity 107 Tunnel Mountain Dr. Banff T1L 1H5 T: 1-877-760-4595 Blackstone Mountain Lodge 170 Kananaskis Way Canmore T1W 0A8 T: 403-609-8098 Coast Canmore Hotel & Conference Centre 511 Bow Valley Tr. Canmore T1W 1N7 T: 403-678-3625 Enjoy our authentic mountain community nestled in the heart of the Canadian Rockies. Recently renovated with all of the modern amenities you need for comfort, our hotel also has an indoor pool, fitness centre, and equipped business centre.

TRADE SHOW SERVICES GES Exposition Services (Canada) Ltd. 405 Spray Ave. Banff T1L 1J4 T: 403-762-2828

VEHICLE RENTALS & SERVICES Banff Taxi PO Box 2502 Banff T1L 1C2 T: 403-762-0000 Alpine Limousine & Tours 145 Eagle Cres. Banff T1L 1B9 T: 403-762-5558

VIDEOGRAPHERS Mountain Wedding Videos 538 Banff Ave. Banff T1L 1G5 T: 403-760-7998

WEDDING PLANNERS Rocky Mountain Wedding Planners 600 Banff Ave. Banff T1L 1H8 T: 403-760-2933 Naturally Chic Box 8737 Canmore T1W 0B9 T: 403-679-1409

MEETINGSALBERTA.COM

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Elope in Banff 222 Glen Cres. Banff T1L 1A6 T: 403-762-3516

Calgary & Area

CATERING Alpine Catering 3513D-78 Ave. SE Calgary T2C 1J7 T: 403-279-6664

ADVERTISING SERVICES

Great Events Catering 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-256-7150

CAYK Marketing Inc. #205, 5720 Macleod Tr. Calgary T2H 0J6 T: 403-456-0072

Indulge Catering 5524-1A St. SW Calgary T2H 0E7 T: 403-229-9029

Tag Advertising #200, 2219-4 St. Calgary T2S 1X1 T: 403-233-2282

SWIRL Custom Cakes & Desserts T: 403-200-0649

C&B Advertising #500, 805-10 Ave. Calgary T2R 0B4 T: 403-770-0925

AUDIO-VISUAL SERVICES Evolution Presentation Technologies #129, 2312-52 Ave. Calgary T2C 0A3 T: 403-259-3793 2017 Event Award Winner Calgary Show Services Ltd. #107, 3009-23 Ave. Calgary T3E 0J3 T: 403-453-0911 Phoenix Show Services #204, 1440-52 St. NE Calgary T2A 4T8 T: 403-278-5638 PSAV Presentation Services T: 1-877-430-7728

BRIDAL SHOPS The Bridal Boutique 5131 Elbow Dr. Calgary T2V 1H2 T: 403-281-9777 Rococo Brides #4, 8989 Macleod Tr. Calgary T2H 0M2 T: 403-200-6999 Durand Bridal and Formal Wear 9618 Horton Rd. SW Calgary T2V 4K8 T: 403-454-2684

WinSport T: 403-247-5607 2017 Event Award Winner

DJ SERVICES BPM Calgary 317 Skyview Springs Gardens Calgary T3N 0B6 T: 403-910-2618 Pez Productions 606 Meredith Rd. Calgary T2E 5A8 T: 403-768-2737 Rock-it Productions 106 Mahogany Way Calgary T3M 1N5 T: 403-280-9905

ENTERTAINMENT

COMMUNICATIONS CONSULTANTS

Deanne Matley Music E: bookings@deannematley.com

Forward Level Marketing #210, 2020-4 St. SW Calgary T2S 1W3 T: 403-693-5145

Kiss Productions 1428 Marlyn Way NE Calgary T2A 3K1 T: 403-616-2411

Five Star Events 1247 Rosehill Dr. Calgary T2K 1M3 T: 403-266-6558

New Soul Duo - Dueling Pianos E: newsoulduo@gmail.com 2017 Event Award Winner

Iris Meck Communications #510, 5920-1A St. SW Calgary T2H 0G3 T: 403-686-8407

PM Gigs Inc. #200, 4722-1 St. SW Calgary T2G 0A2 T: 403-276-4447 TriXtan Entertainment T: 403-809-5735

DÉCOR & SERVICES Bloom Screens T: 403-605-1016 2017 Event Award Winner Chair Flair Linen Rentals & Event Décor Suite 9, 11651-40 St. SE Calgary T2Z 4M8 T: 403-923-8751 2017 Event Award Winner Designing on the Edge T: 403-202-2201 2017 Event Award Winner Expressive Events & Décor 1530-27 Ave. NE Calgary T2E 7S6 T: 403-295-3030 Flowers by Janie Inc. T: 403-700-8299 Frozen Memories Ice Studio 233088 RR 280 Rocky View T1X 0H5 T: 403-936-2345

4

Wedding Finesse Inc. #121, 3901-54 Ave. NE Calgary T3J 0C7 T: 403-700-3773

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

EVENT PLANNERS Boom Goes the Drum 2501 Alyth Rd. Calgary T2G 1P7 T: 587-316-5292 The Event Group #210, 1235-17 Ave. SW Calgary T2T 0C2 T: 403-543-1509 Glynt Productions #150, 1900-11 St. SE Calgary T2G 3G2 T: 403-483-7932 Vida Events T: 403-710-5739

EVENT RENTALS Great Events Rentals 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-319-0028 Jas Tent Rentals #1117, 3961-52 Ave. NE Calgary T3J 0J8 T: 403-560-3607

FIRST AID GPS Security Group 600 Crowfoot Cres. NW Calgary T3G 0B4 T: 403-451-5325 St. John Ambulance 7236-10 St. NE Calgary T2E 8X3 T: 1-800-665-7114

EVENT MANAGEMENT PLANNERS

FOOD TRUCKS

Details Convention & Event Management Inc. #400, 305-4625 Varsity Dr. NW Calgary T3A 0Z9 T: 403-277-7377

Bento Burrito T: 403-991-9696

Red Events Design 4801-1 St. SE Calgary T2G 2L2 T: 403-266-3907 #101, 2734-17 Ave. SW Calgary T3E 0A7 T: 403-589-4022 Simply Elegant #7, 3600-19 St. NE Calgary T2E 6V2 T: 403-242-0598 Spark Event Management #A205, 1600-90 Ave. SW Calgary T2V 5A8 T: 587-880-2672 2017 Event Award Winner

Red Wagon Diner Food Truck T: 403-991-9696

Soul Kitchen BBQ T: 403-614-5952

MAKEUP ARTISTS Blush Professional Hair & Makeup 129 Tarawood Pl. NE Calgary T3J 5B4 T: 403-616-1160 Maddpretty Makeover Studio #102, 735-12 Ave. Calgary T2R 0H7 T: 403-245-6233


EDMONTON

Fantasyland Hotel at West Edmonton Mall

Executive Room

ALBERTA’S MOST UNIQUE CONFERENCE VENUE!

Luxury Modern Polynesian Room

TOTAL MEETING SPACE (sq.ft.)

Fantasyland Hotel is located inside West Edmonton Mall, Canada’s foremost luxury shopping and entertainment destination. It is home to more than 800 stores and services, including 10 world-class attractions, two hotels, and over 100 dining venues. Guests can enjoy an afternoon at Canada’s largest indoor waterpark and amusement park, or shop at one of our many exclusive and one-of-a-kind retailers before winding down at Fantasyland Hotel.

ME E T IN G FACILIT IE S

Fantasyland Hotel is Alberta’s business destination for corporate meetings and team building events. Stay in one of our beautifully decorated Superior or Executive corporate rooms.

Beaujolais

AREA

25,000

CAPACITY

Room

Sq.Ft.

Classroom

Banquet

Reception

Beverly Hills Ballroom

9,100

Theatre

1,100

400

580

1,200

Chianti

4,234

300

180

250

350

Madeira

2,628

180

120

120

200

Piesporter

1,664

120

70

100

150

Bordeaux

1,480

110

70

80

120

1,443

110

70

80

120

Chablis

825

60

40

60

60

Medoc

660

45

24

30

45

Cognac

660

45

24

30

45

Chivas

629

40

24

30

40

Champagne

608

40

24

30

40

17700–87 Avenue, Edmonton, AB T5T 4V4 T 780-444-5500 F 780-444-5238 TF 1-800-RESERVE E groups@fantasylandhotel.com W fantasylandhotel.com MEETINGSALBERTA.COM

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MISCELLANEOUS EVENT SERVICES Samko Party Services & Events 1456-42 St. NE Calgary T2A 3L4 T: 403-250-2212 E: jnorrish@shaw.ca W: samkopartyservices.com Samko is Canada’s largest toy wholesaler providing discounted toys and crafts to groups, schools, and charities for all kinds of events and functions.

PHOTO BOOTHS Celebs Photoboot T: 403-604-8963 Hoot Booth T: 403-620-3673 Xpress Booth T: 587-707-4088 Twisted Photobooths 8 Tuscany Hills Point NW Calgary T3L 2C6 T: 403-667-1514

PHOTOGRAPHERS

• Weddings

PROMOTIONAL ITEMS

• Events

JM Photography 105 Erin Meadow Bay SE Calgary T2B 3A2 T: 403-650-3137

Genumark 3672-60 Ave. SE Calgary T2C 2C7 T: 403-243-0302 E: seaton@genumark.com W: genumark.com Genumark is one of the most experienced companies selling promotional merchandise and corporate uniforms and apparel in Canada. We can help you with items for trade shows (and other events), including apparel for your staff and giveaways.

Fotographix 2325 Erlton St. SW Calgary T2S 2V7 T: 403-398-6713 J&J Lawrence Photography 1811-34 Ave. SW Calgary T2T 2B9 T: 403-613-6951 2017 Event Award Winner Leblond Studio T: 403-999-7458 Photos with Finesse 55 Hawkmount Green NW Calgary T3G 3T9 T: 403-703-2275 Pinpoint National Photography T: 1-877-245-3859 Rob Moses Photography T: 403-397-2766 Speers Photography T: 403-230-4042

JT Images 249 Panamount Hill NW Calgary T3K 5M4 T: 403-620-3673 Limelight Photography 285 Brightonstone Green Calgary T2Z 0C8 T: 403-279-4529

PRINTING SERVICES

JAS Impressions Ltd. #11, 5918-5 St. SE Calgary T2H 1L4 T: 403-319-0399

DHQ 635-6 Ave. SW Calgary T2P 0T5 T: 403-265-2679

First Impressions Sportswear & Cresting #105, 4950-106 Ave. SE Calgary T2C 5E9 T: 403-258-3212

Alberta Printing Co. Ltd. 1915-32 Ave. NE Calgary T2E 7C8 T: 403-291-5351

Drive Sportswear #123, 11769-40 St. SE Calgary T2Z 4M8 T: 403-517-0020

Petro-Tech Printing Ltd. 621-4 Ave. SW Calgary T2P 0K2 T: 403-266-1651

CALGARY

The Glenmore Inn and Convention Centre The Glenmore Inn and Convention Centre is an independent South Calgary hotel that has over 30 years of experience in providing outstanding hospitality. Our catering specialists provide professional and friendly service and can assist you with catering, event planning and accommodations, and guide you through our many flexible menu options. With 15,000 sq. ft. of adaptable banquet space, we have established ourselves as the hotel of choice for meetings and events of all sizes, and will accommodate your business meetings and annual conventions with the same personal attention and professional service as your family dinner or wedding celebration.

2720 Glenmore Trail SE Calgary, AB T2C 2E6 T 403-279-8611 F 403-236-8035 E cindythomas@glenmoreinn.com W glenmoreinn.com

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ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq. Ft.

Theatre

Classroom

Glenmore Ballroom

9,742

1,200

440

Banquet Reception 750

700

Glenmore Centre or West

1,931

220

92

140

100

Glenmore East

4,314

540

200

360

260

Heritage #1 or #2

720

70

32

50

N/A

Heritage

1,395

150

68

100

80

Macleod #1 or #2

700

60

24

40

N/A

Macleod

1,288

130

60

90

75

Ogden

1,008

80

36

50

N/A

Deerfoot

585

60

28

40

N/A

Foothills

961

90

40

70

N/A


FORT MCMURRAY

MacDonald Island Park

Canada’s largest community, recreation, leisure and social centre

ME E T IN G FACILIT IE S

MacDonald Island Park in Fort McMurray is home to Canada’s largest recreation complex. In operation for almost four decades, it has become the destination of choice for both Wood Buffalo residents and visitors. The facilities on the Island include the Suncor Community Leisure Centre, Shell Place and Miskanaw Golf Club. The wide variety of amenities offer the opportunity to create events that embrace every aspect of the activities available, with a professional, experienced staff dedicated to delivering events perfect in every detail, providing memorable experiences for both hosts and attendees.

Room

AREA Sq. Ft.

CAPACITY Theatre

Classroom

Banquet

Reception

410

150

190

240

Shell Place – Grand Ballroom Ballroom A

3330

Ballroom B

3303

402

150

190

240

Ballroom C

3326

408

150

190

240

Ballroom D

2784

315

132

150

240

Shell Place – Diamond Ballroom Diamond A

851

60

18

30

40

DIamond B

799

54

18

30

40

Diamond C

771

54

18

30

40

Diamond D

799

54

18

30

40

Diamond E

797

54

18

30

40

* Suncor Community Leisure Centre Banquet Rooms available upon request.

1 C.A. Knight Way, Fort McMurray, AB T9H 5C5 T 780-791-0070 TF 1-780-792-5156 E salesevents@rrcwb.ca W macdonaldisland.ca MEETINGSALBERTA.COM

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SANITATION PortaPal Portable Toilets T: 403-701-7637

Calgary Marriott Downtown 110-9 Ave. SE Calgary T2G 5A6 T: 403-266-7331

Straight Flush Toilet Rental 416-28 St. NE Calgary T2A 6T3 T: 403-948-2391

Calgary Zoo 1300 Zoo Rd. NE Calgary T2E 7V6 T: 1-800-588-9993

Pit Stop Portables 4334-68 Ave. Calgary T2C 2T9 T: 403-273-6521

Canada Sports Hall of Fame 169 Canada Olympic Rd. SW Calgary T3B 6B7 T: 403-776-1040

SPECIAL EVENT VENUES Authentic Western Productions Co. Ltd. 67 Commercial Court Calgary T3Z 1A6 T: 403-312-6462 Badlands Community Facility 80 Veterans Way Drumheller T0J 0Y2 T: 403-823-1370 Blue Devil Golf Club 2300-194 Ave. SE Calgary T2X 0R3 T: 403-452-7892

WinSport 88 Canada Olympic Rd. SW Calgary T3B 5R5 T: 403-247-5452

Heritage Park Historical Village 1900 Heritage Dr. SW Calgary T2V 2X3 T: 403-268-8500 2017 Event Award Winner

SUIT SHOPS & RENTALS

Hotel Arts 119-12 Ave. SW Calgary T2R 0G8 T: 403-266-4611

Black & Lee Tuxedo & Suit Rentals/Sales #670, 9737 Macleod Tr. SW Calgary T2J 0P6 T: 403-253-6684

The Kahanoff Conference Centre #200, 105-12 Ave. SE Calgary T2G 1A1 T: 403-262-1224

The Genesis Centre #10, 7555 Falconridge Blvd. NE Calgary T3J 0C9 T: 403-590-2833

Magnolia Banquet Hall #900, 5075 Falconridge Blvd. NE Calgary T3J 4L8 T: 403-590-9092

The Glenmore Inn & Convention Centre 2720 Glenmore Tr. SE Calgary T2C 2E6 T: 403-279-8611

Mount Royal University 4825 Mt. Royal Gate SW Calgary T3E 6K6 T: 403-440-6111

Grey Eagle Resort & Casino 3777 Grey Eagle Dr. SW Calgary T3E 3X8 T: 403-385-3777 2017 Event Award Winner

O’Connors 1415-1 St. SW Calgary T2R 0V9 T: 403-269-4996 Derks Formals #107, 7004 Macleod Tr. SE Calgary T2H 0L3 T: 403-301-3366

TRADE SHOW SERVICES Superior Show Services Inc. #109, 18 Highland Park Way NE Airdrie T4A 2L5 T: 780-992-0404

University of Calgary Downtown Campus 906-8 Ave. SW Calgary T2P 1H9 T: 403-210-6277

Display Dynamics Ltd. 1733-10 Ave. SW Calgary T3C 0K1 T: 403-269-5566

EDMONTON

EPCOR Tower Conference Centre A great downtown option! The Conference Centre at EPCOR Tower is a perfect venue for your small to medium sized meetings with 4 different sized rooms that are fully equipped with state of the art audio/visual equipment, and a shared kitchen. EPCOR Tower is within walking distance to a number of great downtown Edmonton hotels, restaurants and the new Rogers Place. The building boasts a 700 stall underground, secure heated parkade available to the public, and is also easily accessible via public transit. The Conference Centre at EPCOR Tower is an ideal place to host your next meeting.

10423-101 Street, Edmonton AB T5H 0E7 T 780-424-1331 ext 221 E ETTenantServices@ranchogroup.com W epcortower.ca

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ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

ME E T IN G FACILIT IE S AREA Room

CAPACITY

Sq.Ft. (aprox)

Theatre

Boardroom

Reception

MacKenzie

992

48

48

50

Nelson

570

-

16

-

Churchill

532

24

16

25

Columbia

285

-

12

-


EDMONTON

Edmonton Inn & Conference Centre Formerly the Ramada Hotel & Conference Centre, the Edmonton Inn & Conference Centre is conveniently located close to downtown and just off the Yellowhead Highway (Highway 16) and is ideal for business or leisure travellers. This hotel has easy access to many Edmonton attractions including Roger’s Place, Ice District, West Edmonton Mall, TELUS World of Science, Muttart Conservatory, Commonwealth Stadium, Northlands and the Coliseum. With 260 spacious guestrooms and 30,000 sq. ft. of meeting space, including over 16,000 sq. ft. of newly renovated ballroom space, the Edmonton Inn & Conference Centre is the perfect venue for any event, large or small. 11834 Kingsway NW, Edmonton, AB T5G 3J5 T 780-454-5454 F 780-453-7360 CATERING 780-453-7343 E events@edmontoninn.ca W edmontoninn.ca

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq. Ft.

Theatre

Classroom

Banquet

Reception

Wildrose Ballroom

9,877

1000

500

550

1000

Courtyard Ballroom

6,148

320

200

300

450 70

Edmonton

1,230

50

28

-

Vernon

902

50

28

40

70

Lethbridge

600

35

20

56

50 50

Red Deer

594

35

20

-

Regina

440

25

12

-

30

2,040

80

48

64

100

Elmwood

640

40

24

-

75

Rosewood

528

30

12

-

30

Ridgewood

ST. ALBERT

The Arden Theatre Looking for a unique venue for your next event? The Arden Theatre might just be what you are looking for. • Can accommodate both large and small groups • State-of-the-art technology • Live streaming capabilities • Minutes from Edmonton • Free parking • Wheelchair accessible

5 St. Anne Street, St. Albert, AB, T8N 3Z9 T 780-459-1524 F 780-458-5417 E ttralnberg@stalbert.ca W ardentheatre.com

MEETINGSALBERTA.COM

9


BANFF

Derrick Exhibit & Trade Show Services Ltd. #121, 7879-8 St. NE Calgary T2E 8A2 T: 403-291-9496

VEHICLE RENTALS & SERVICES Ambassador Limousine Service 316 Meridian Rd. SE Calgary T2A 1X2 T: 403-299-4910

The Fenlands The Fenlands is a world-class, unique facility located in Banff, Alberta. We have successfully held meetings, trade shows and events since 2010. • Located with walking distance from the downtown core • Up to 15,000 sq. ft. of trade show floor space in the off season • 10,000 sq. ft. of beautiful and bright meeting space • Complimentary wireless internet • Stunning interior design • Natural light in all our spacious event space • Ample complimentary parking • Awarded LEED silver certification 100 Norquay Road, Banff, AB T1L 1A1 T 403-762-1238 E rentals@banff.ca W banff.ca/thefenlands

DRUMHELLER

A1 Limousine & Sedan Services 92 Martin Crossing Bay T: 403-399-2916 Delta Cab Ltd. #304, 4655-54 Ave. NE Calgary T3J 3Z4 T: 403-278-8999 Round the Block Tours 300-5 Richard Way SW Calgary T3E 7M8 T: 1-855-595-1855

VIDEOGRAPHERS NextEpisode Production 4758-14 St. NE Calgary T2E 6L7 T: 403-889-7788 Sequence Event Video 64 Scenic Rise NW Calgary T3L 1A8 T: 403-667-7879 Dream Day Films 7540 Fountain Rd. SE Calgary T2H 0W8 T: 403-246-1082

WEDDING PLANNERS

Badlands Community Facility

Creative Weddings Planning & Decor B14, 6020-2 St. SE Calgary T2H 2L8 T: 1-888-790-6986

The Badlands Community Facility is a multi-purpose center nestled in the beautiful river valley of Drumheller, Alberta, only 90 minutes northeast of Calgary. Conveniently situated within walking distance to downtown, the Badlands Community Facility features beautifully appointed Meeting Rooms, Conference and Banquet facilities and amenities to make your event enjoyable, professional and successful.

Everlasting Impressions 2005 Luxstone Link SW Airdrie T4BOA5 T: 587-897-4342 2017 Event Award Winner

• 7,290 square feet of flexible spaces • Integrated A/V solutions • Three Banquet Halls • Commercial kitchen • Outdoor Terrace • Multi-Purpose Rooms • Gallery • Fitness center equipped with a field house and running track

80 Veterans Way, Drumheller, AB T0J 0Y4 T 403-823-1338 E bookings@dinosaurvalley.com W badlandscommunityfacility.com

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ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

Hera Weddings & Events 20 Kinlea Common NW Calgary T3R 0S2 T: 403-971-1665 Julianne Young Weddings Inc. #9, 606 Meredith Rd. NE Calgary T2E 5A8 T: 403-456-2439 2017 Event Award Winner

Lynn Fletcher Weddings 423 Forge Rd. Calgary T2H 0S9 T: 403-457-1324 Magical Moments Event Planning 311 Woodvale Cres. SW Calgary T2W 3L3 T: 403-685-7694 Reflections Weddings & Events 224-13 Ave. SW Calgary T2R 1N8 T: 403-703-5273

Edmonton & Area ADVERTISING SERVICES 5 Star Promotional Advertising Inc. 14403-115 Ave. Edmonton T5M 3B8 T: 780-415-7827 Big Shoe Marketing #3621, 10405 Jasper Ave. Edmonton T5J 3S2 T: 780-760-0492 The Met Agency 8603-104 St. Edmonton T6E 4G6 T: 780-628-2494

AUDIO-VISUAL SERVICES Event Technology Solutions #101, 18112-105 Ave. Edmonton T5S 2T4 T: 780-444-6776 FMAV 14737-123 Ave. NW Edmonton T5L 2Y6 T: 780-401-1000 2017 Event Award Winner GRUVPIX 9902-111 St. Edmonton T5K 1K2 T: 780-758-4788 KDL Audio Productions Box 3301 Sherwood Park T8H 2T2 P: 780-498-6336 F: 780-564-0054 E: kyle@kdlaudio.com W: kdlaudio.com Audio, video, lighting, staging, rentals, production and event management. From 10 to 10,000 people, we have you covered. Let us make your event our best.


Keylite Design T: 780-690-6590 Production World 12410B-142 St. Edmonton T5L 4K2 T: 780-452-4843 2016 Event Award Winner PSAV Presentation Services T: 1-877-430-7728

BRIDAL SHOPS The Bridal Boutique West Edmonton Mall 8882-170 St. Edmonton T5T 3J7 T: 780-930-1505 Crystal’s Bridal 12950-97 St. Edmonton T5E 4C3 T: 780-457-8800 David’s Bridal 10185-13 Ave. Edmonton T6N 0B6 T: 780-437-0179

DÉCOR & SERVICES A Chair to Remember 14603-63 Ave. Edmonton T6H 1S6 T: 780-893-4401 2017 Event Award Winner Exquisite Creations 6740-99 St. Edmonton T6E 5B8 T: 780 457 5493 I-D Bohemia T: 780-221-1812 2016 Event Award Winner Stagecoach Design & Event Rentals T: 780-940-5763

DJ SERVICES Advanced DJ Services 4204-40 Ave. Edmonton T6L 5T4 T: 587-409-9882

CATERING

Capital DJ Services 8807-163 St. Edmonton T5R 2N8 T: 780-756-5225

A Cappella Catering 12105-120 Ave. Edmonton T5L 4K4 T: 780-454-2642

Mr. Entertainment 9336-60 Ave. Edmonton T6E 5B6 T: 780-437-0508

Bridges Catering 9203-111 Ave. Edmonton T5G 0A2 T: 780-425-0173 Edible Arrangements 10179-105 St. NW Edmonton T5J 1E2 T: 780-429-2901 Mercer’s Catering 12514-124 St. NW Edmonton T5L 0N2 T: 780-431-0972 2017 Event Award Winner Prairie Catering 13119-156 St. Edmonton T5V 1V2 Stir Catering & Event Management T: 780-993-9262 2016 Event Award Winner

COMMUNICATIONS CONSULTANTS B5 Communications T: 780-221-6006 TNT Events T: 780-463-9569

EDMONTON

EDUCATION SERVICES

Campus Tower Suite Hotel We are located right in the heart of the University of Alberta’s main campus, 5 minutes from Edmonton’s downtown. Our central location allows our guests easy access to anywhere they need to be for business or pleasure. 2,020 sq. ft. meeting/event space • Complimentary Wi-Fi • Complimentary Business Centre • Complimentary Indoor Fitness Centre • Free local calls • Indoor and Outdoor parking • 5 minutes to Whyte Ave. & Old Strathcona restaurants and shopping • 1 block to LRT (light rail transit) to Ice District, Edmonton Northlands • 1 block to Northern Alberta Jubiliee Auditorium

11145-87 Avenue, Edmonton, Alberta T6G 0Y1 TF 1-877-221-3989 W campustower.com

EDMONTON

NAIT - Department of Continuing Education 11762-106 St. NW Edmonton T5G 2R1 T: 780-471-6248

ENTERTAINMENT Big Time Entertainment T: 780-454-2070 Clown Cartel 11609-89 St. Edmonton T5B 3V3 T: 780-455-1444 Firefly Theatre & Circus 8540 Roper Rd. Edmonton T6E 6V4 T: 780-758-9999 2016 Event Award Winner Rapid Fire Theatre Improv 9828-101A Ave. Edmonton T5J 3C6 T: 780-443-6044 THE RETROFITZ E: hoodoosmusik@shaw.ca 2017 Event Award Winner

Century Casino Edmonton • 26 Room Boutique Hotel • Boardrooms & Meeting Spaces Available • Restaurant & Lounge • Free Heated Underground Parking • Over 777 Slot Machines and 35 Table Games • High Limit Gaming Room and 24 Hour Poker Room • Century Showroom - Live Entertainment Venue • Yuk Yuk's Comedy Club

13103 Fort Rd, Edmonton, AB T5A 1C3 T 780-643-4000 F 780-406-1037 W edmonton.cnty.com

MEETINGSALBERTA.COM

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EDMONTON

Safire Dance T: 403-973-3211 Wayne Lee Enterprises 9804-89 Ave. NW Edmonton T6E 2S4 T: 780-989-7000

EVENT MANAGEMENT PLANNERS

Latitude 53 Latitude 53 is an artist-run gallery in downtown Edmonton. Host your event during our exhibitions and greet your guests with some of the most exciting contemporary art on display in Alberta, or talk to us about taking control of the space, including its lighting, between exhibitions. • Accessible building with gender-neutral washrooms • Full kitchen with bar window • Street-level patio • Three gallery spaces (1080, 985, and 625 square feet) • Audiovisual equipment options (including projectors & PA) • Special rates for nonprofits & arts organizations 10242-106 Street, Edmonton, AB T5J 1H7 T 780-423-5353 E info@latitude53.org W latitude53.org

EDMONTON

Big Pixel Creative #301, 11020-19 Ave. Edmonton T6J 6P5 T: 780-934-3279

Our historical log cabin is a charming events venue nested on Scona Hill in Edmonton. It is perfect for wedding ceremonies and receptions, social functions, and corporate meetings. The Old Timers Cabin is an air-conditioned facility with a capacity for 250 people and panoramic views of the Edmonton skyline and river valley. Conveniently located only minutes from downtown Edmonton, the venue boasts a spacious free parking lot and the ability to accommodate handicapped guests with full access via a wheelchair ramp and lift. Visit our website for more details and photo galleries. Send us an email if you have any questions! 9430 Scona Road, Edmonton, AB T6E 3W8 T 780-465-2139 E events@oldtimerscabin.net W oldtimerscabin.net

12

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

Site 6 Event Design & Production 10563-111 St. NW Edmonton T5H 3E8 T: 780-952-5133 2017 Event Award Winner SK Events T: 780-222-0732 2016 Event Award Winner

Buksa Strategic Conference Services #307, 10328-81 Ave. Edmonton T6E 1X2 T: 780-436-0983

Tycoon Event Planning & Promotions T: 780-667-5183 2016 & 2017 Event Award Winner

CM Events T: 780-761-6682

EVENT RENTALS

Currie Communications Ltd. #202, 10471-178 St. Edmonton T5S 1R5 T: 780-413-9570 F: 780-486-0285 E: info@curriecom.com W: curriecom.com Currie Communications is one of Edmonton’s premier event management companies. Established in 1993, we specialize in conference, seminar, symposia and meeting management, award shows, gala fundraisers, trade fairs, and corporate anniversaries.

Big Top Tent Rentals 17412-108 Ave. Edmonton T5S 1E8 T: 780-489-0859

Premiere Event Management T: 780-781-7272

St. John Ambulance 12304-118 Ave. Edmonton T5L 5G8 T: 780-452-6565

Ringmaster Event Management 9 Edgewater Terrace N St. Albert T8T 1R8 T: 780-690-9236

Old Timers Cabin

KMG Events 10801-68 Ave. NW Edmonton T6H 2B8 T: 780-757-3077 2016 Event Award Winner

River City Events 10560-107 St. Edmonton T5H 2Y6 T: 780-424-6001 2017 Event Award Winner

FIRST AID GPS Security Group 6728-99 St. Edmonton T6E 5B6 T: 780-989-2017

FLORAL DESIGN

Timewise Event Management #456, 17008-90 Ave. NW Edmonton T5T 1L6 T: 780-444-3773

Flowers in the Park #108, 134 Pembina Rd. Sherwood Park T8H 0M2 T: 780-417-0293

EVENT PLANNERS

Grower Direct T: 780-436-7774

Caitlin McElhone Events Inc. T: 780-761-6682 Comlinks Events & Marketing 10924-107 Ave. Edmonton T5H 0X5 T: 780-448-5917 Incite Marketing 10507 Saskatchewan Dr. Edmonton T6E 4S1 T: 780-423-5552 2016 Event Award Winner

Heather de Kok Floral Design #103, 6303 Wagner Rd. Edmonton T6E 4N4 T: 780-468-9459 2016 Event Award Winner Tickled Floral #165, 130 Broadway Blvd. Sherwood Park T8H 1S5 T: 780-417-1627 2017 Event Award Winner


FOOD TRUCKS Attila the HUNgry T: 780-297-5757 Bully Food Truck Inc. T: 780-695-9292 Knosh Catering T: 780-292-6467 Orbit Food Truck T: 780-554-7810

MAKEUP ARTISTS Be Glamorous T: 780-264-9488 Blush Artistry 37 Woodfield Dr. Sherwood Park T8A 4A1 T: 780-937-5816 Blushed Beaute T: 780-999-5047

FO Photography 10235-116 St. Edmonton T5K 1W4 T: 780-935-6563 Grant Cree Event Media #475, 11007 Jasper Ave. Edmonton T5K 0K6 T: 780-940-3228 Special Events (digital) Photo 10458-174 St. NW Edmonton T5S 2G9 T: 780-482-4747 2017 Event Award Winner TLT Photography T: 780-951-6561 2016 Event Award Winner

• Weddings Aspen Zettel Photography T: 780-686-8733 Donna Lynn Photography T: 780-884-8222

MISCELLANEOUS EVENT SERVICES

Just Married Photography T: 780-707-7214

City of Edmonton 1 Sir Winston Churchill Sq. Edmonton T5J 2R7 T: 780-442-5311

Tulle & Tweed Photography 7724-181 Ave. Edmonton T5Z 0L8 T: 587-784-7840

Samko Party Services & Events 1456-42 St. NE Calgary T2A 3L4 T: 403-250-2212 E: jnorrish@shaw.ca W: samkopartyservices.com Samko is Canada’s largest toy wholesaler providing discounted toys and crafts to groups, schools, and charities for all kinds of events and functions.

Above & Beyond Promotions #52, 9703-41 Ave. Edmonton T6E 6M9 T: 780-637-0776

Mojo Photo Booths 9203-62 St. Edmonton T6B 1N7 T: 780-952-3965

The Burke Group 17407-106 Ave. Edmonton T5S 1E7 T: 780-482-6026

PHOTOGRAPHERS

PROMOTIONAL ITEMS

• Events

Promotional Wearhouse Inc. 4648-99 St. Edmonton T6E 5H5 T: 780-437-0197

Curtis Comeau Photography 10832-61 Ave. Edmonton T6H 1M1 T: 780-907-8678

• 6,500 sq. ft. auditorium featuring 24’ high ceilings with natural or controlled lighting • Tiered theatre seating up to 720 including balcony • Banquet table seating up to 350 • Built in stage with flexible size options • 1,500 sq. ft. marble foyer • Complimentary Executive Lounge and VIP Board Room with private entrance • Beautifully landscaped enclosed gardens • Free on-site parking for 230 vehicles

10930-177 Street, Edmonton, AB T5S 2X7 T 780-451-9227 E info@oasiscentre.com W oasiscentre.com

EDMONTON

Capital Colour Press 4904-89 St. Edmonton T6E 5K1 T: 780-465-8080

Laugh Photo Booth T: 780-655-5750

Avonlea Photography 10458-174 St. Edmonton T5S 2G9 T: 780-482-4747

The Oasis Centre Conferences & Social Events

PRINTING SERVICES

Printworks Ltd. 3850-98 St. Edmonton T6E 3L2 T: 780-452-8921

PHOTO BOOTHS

EDMONTON

Spark - The Branding Shop #116, 2257 Premier Way Sherwood Park T8H 2M8 T: 780-488-9559

TELUS World of Science – Edmonton (TWOSE) At TELUS World of Science – Edmonton (TWOSE) inspiration is guaranteed for your event. Every occasion is memorable and engaging. TWOSE offers multi-level, floor-to-sky windows and has the ideal atmosphere for cocktail functions, luncheons or dinners. A beautifully renovated reception area with on-site catering from the Purple Pear restaurant brings convenience and decadence to any event, while themed galleries and an IMAX® Theatre provide unique team building opportunities and dramatic presentation settings. With a variety of amenities, interactive displays and entertaining spaces, TWOSE provides exclusive after-hours rentals of the entire facility, or of specific spaces during operating hours. Enjoy free on-site parking and customized packages to suit any style and size of event, including Corporate Family events and Holiday parties.

11211-142 Street, Edmonton, AB T5M 4A1 T 780-451-3344 W twose.ca

MEETINGSALBERTA.COM

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SANITATION

EDMONTON

Eh! Royal Flush Portable Toilets 47 Westpark Rd. Fort Saskatchewan T8L 3X2 T: 780-729-8333

DoubleTree by Hilton West Edmonton 16615-109 Ave. NW Edmonton T5P 4K8 T: 780-484-0821 2017 Event Award Winner

Handi-Can 327 Saskatchewan Ave. Spruce Grove T7X 0G6 T: 780-962-9400

Dow Centennial Centre 8700-84 St. Fort Saskatchewan T8L 4P5 T: 780-992-6400

SPEAKERS BUREAUS Canadian Association of Professional Speakers 1370 Don Mills Rd. Toronto, ON M3B 3N7 T: 1-877-847-3350

Union Bank Inn Edmonton's Premier 4 Star Boutique Hotel located in the Heart of Edmonton's Business, Arts and Ice District.

National Speakers Bureau 3rd Floor, 15 Delisle Ave. Toronto, ON M4V 1S8 T: 1-800-360-1073

40 Designer Guest Rooms with Fireplaces Included Free: À la Carte Breakfast, Daily Delivery Wine & Cheese, In-Room Coffee, Wi-Fi • Madison’s Grill • Meeting Facilities Room

AREA Sq. Ft.

CAPACITY Theatre Classroom Banquet

Reception

Madison's Grill

1,200

70

100

Devonshire Room

1,000

60

30

60

60

600

14

14

14

14

Vintage Room

Speakers’ Bureau of Alberta #158, 16815-88 Ave. Edmonton T5R 5Y7 T: 1-866-420-3338

SPECIAL EVENT VENUES 10053 Jasper Avenue, Edmonton, AB T5J 1S5 T 780-401-2214 TF 1-888-423-3601 E sales@unionbankinn.com W unionbankinn.com

ST. ALBERT

Alberta Aviation Museum 11410 Kingsway Edmonton T5G 0X4 T: 780-451-1175 Arden Theatre 5 St. Anne St. St. Albert T8N 3Z9 T: 780-459-1542 Century Casino Edmonton 13103 Fort Rd. Edmonton T5A 1C3 T: 780-643-4000 Century Casino St. Albert 24 Boudreau Rd. St. Albert T8N 6K3 T: 780-460-8092

Century Casino St. Albert • Banquet Room, Private Dining & Meeting Spaces Available • Over 400 Slot Machines, 15 VLT’s • 11 Table Games • Restaurant & Lounge • Free Live Music Friday & Saturday Nights • Plenty of Free Parking • Located at the Campbell Rd. Exit off the Anthony Henday

24 Boudreau Rd, St. Albert, AB T8N 6K3 T 780-460-8092 W stalbert.cnty.com

14

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

Chateau Nova Kingsway 159 Airport Rd. Edmonton T5G 0W6 T: 780-424-6682 Chateau Nova Yellowhead 13920 Yellowhead Tr. Edmonton T5L 3C2 T: 780-454-5441 Citadel Theatre 9828-101A Ave. NW Edmonton T5J 3C6 T: 780-425-1820 Delta Edmonton South Hotel & Conference Centre 4404 Gateway Blvd. NW Edmonton T6H 5C2 T: 780-434-6415

Edmonton Inn & Conference Centre 11834 Kingsway Edmonton T5G 3J5 T: 780-454-5454 W: edmontoninn.ca Formerly the Ramada Hotel & Conference Centre, this conference centre is conveniently located close to downtown and is ideal for business or leisure travellers. With 30,000 sq. ft. of meeting space, including a 16,000-sq.-ft. and newly renovated ballroom, this venue is perfect for any event, large or small. EPCOR Tower Conference Centre 10423-101 St. NW Edmonton T5H 0E7 T: 780-424-1331 ext. 221 Winspear Centre 9720-102 Ave. NW Edmonton T5J 4B2 T: 780-401-2522 High Level Bridge Street Car 10340-84 Ave. Edmonton T6E 2G9 T: 780-437-7721 The King’s University 9125-50 St. NW Edmonton T6B 2H3 T: 780-465-8323 Latitude 53 10242-106 St. NW Edmonton T5J 1H7 T: 780-423-5353 Matrix Hotel 10640-100 Ave. NW Edmonton T5J 3N8 T: 780-429-2861 Multicultural Heritage Centre 5411-51 St. Stony Plain T7Y 1B7 T: 780-963-2777 Nisku Inn & Conference Centre 1101-4 St. Nisku T9E 7N1 T: 780-955-7744


Northlands 7300-116 Ave. Edmonton T5J 2N5 T: 780-471-7210 2016 Event Award Winner Old Timers Cabin 9430 Scona Rd. Edmonton T6E 3W4 T: 780-465-2139

IMAX® Theatre provide unique team-building opportunities and dramatic presentation settings. West Edmonton Mall 8882-170 St. NW Edmonton T5T 4J2 T: 780-444-5308

SUIT SHOPS & RENTALS

The Oasis Centre 10930-177 St. NW Edmonton T5S 2X7 T: 780-451-9227

Derks 8111-102 St. Edmonton T6E 4A4 T: 780-433-6614

Prairie Gardens & Adventure Farm 56311 Lily Lake Rd. Bon Accord T0A 0K0 T: 780-921-2272 2016 Event Award Winner

The Helm 10125-104 St. Edmonton T5J 0Z9 T: 780-425-4344

Providence Renewal Centre 3005-119 St. Edmonton T6J 5R5 T: 780-430-9491 Snow Valley Ski Club PO Box 21100 Edmonton T6R 2V4 T: 780-434-3991 Stony Plain and Parkland Pioneer Museum 5120-43 Ave. Stony Plain T7Z 1L5 T: 780-963-1234 The Rec Room 1725-99 St. Edmonton T6N 1K5 T: 587-756-6400 Renaissance Edmonton Airport Hotel 4236-36 St. E Edmonton International Airport T9E 0V4 T: 780-488-7159 2016 Event Award Winner Royal Glenora Club 11160 River Valley Rd. Edmonton T5J 2G7 T: 780-482-2371 2017 Event Award Winner TELUS World of Science— Edmonton (TWOSE) 11211-142 St. NW Edmonton T5M 4A1 T: 780-451-3344 W: twose.ca Every occasion is interactive, memorable, and engaging. A beautifully renovated reception area with on-site catering from the Purple Pear restaurant brings convenience and decadence to any event, while themed galleries and an

JASPER

TRADE SHOW SERVICES Goodkey Show Services 9519-49 St. Edmonton T6B 2L8 T: 1-877-726-2211 Superior Show Services 8599-111 St. Fort Saskatchewan T8L 4S1 T: 780-992-0404

VEHICLE RENTALS & SERVICES Edmonton Taxi Service Group 10135-31 Ave. Edmonton T6N 1C2 T: 780-465-8500

Best Western Jasper Inn & Suites We are a Canada Select three and a half star service resort. We have a wide variety of rooms from standard rooms with two double beds, to executive suites with a two person jacuzzi, to two bedroom suites that can accommodate up to 6 people. Set amidst the rugged beauty of Jasper National Park our hotel puts every mountain holiday into perfect perspective with spectacular views and fireside comforts. The perfect location for your next meeting, banquet or retreat. Let us assist you with planning the perfect business meeting, corporate retreat or training getaway. Our “Upstairs at the Inn” banquet room has the capacity to host groups of up to 70 people.

98 Geikie Street, Jasper, AB T0E 1E0 TF 1-800-661-1933 F 780-852-5916 W bestwesternjasperinn.com

CALGARY

EDMONTON

Heritage Park

The Word of Mouth

Legends Limousine 15137-117 Ave. Edmonton T5M 3V7 T: 780-477-3111

VIDEOGRAPHERS DC Brandon Films 20612-92 Ave. Edmonton T5T 1S9 T: 780-700-6502 DMB Video Productions T: 780-233-1362 Intergra Films 8882-170 St. Edmonton T5T 5X1 T: 780-909-2763

Historic Events Happen Here. Let Heritage Park be your picturesque backdrop for entertaining 12 to 3,000 guests.

Celebrating two decades of delicious. At Bridges, good food means business. We share your appetite for getting it right.

1900 Heritage Drive SW, Calgary, AB T 403-268-8526 W heritagepark.ca

9203-111 Avenue, Edmonton, AB T5G 0A2 T 780-425-0173 W bridgescatering.ca

WEDDING PLANNERS Aisle Plan Your Day T: 780-868-4279 2017 Event Award Winner Breathless Moments T: 780-909-3044

MEETINGSALBERTA.COM

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Cocktails & Details T: 780-232-6723 2017 Event Award Winner Fresh Look Event Management 6423-14 Ave. Edmonton T6L 1Y1 T: 587-988-3470

PRINTING SERVICES

Phat Cat Event Planning 104 Connaught Dr. Jasper T0E 1E0 T: 780-852-8878

Tekarra Color Lab Ltd. 600 Patricia St. Jasper T0E 1E0 T: 780-852-5525

EVENT RENTALS

Jennifer Bergman Weddings T: 780-298-8244

Mountain Chic Event Rentals T: 780-931-2666

Story Weddings & Events T: 780-221-9436 2016 Event Award Winner

FIRST AID

Jasper & Area CATERING Cassios Italian Restaurant 602 Connaught Dr. Jasper T0E 1E0 T: 780-852-4070 Coco’s Cafe 608B Patricia St. Jasper T0E 1E0 T: 780-852-4550

DJ SERVICES Jasper’s Alpine Music PO Box 1283 Jasper T0E 1E0 T: 780-852-0321 Pulse Productions Inc. T: 780-919-9981

ENTERTAINMENT JayDee Hypnotist T: 780-988-5830 Monika Schaefer P: 780-852-4608 E: info@monikaschaefer.ca W: monikaschaefer.ca Violinist Monika Schaefer offers a wide repertoire of music from standards to eclectic, classical, romantic, Celtic, and old-time fiddle. Whatever the occasion, large or small, indoor or outdoor, Monika is flexible and accommodating to your wishes.

EVENT MANAGEMENT PLANNERS Jasper Event Management PO Box 2857 Jasper T0E 1E0 T: 780-931-2245

16

EVENT PLANNERS

Jasper Protective Services 518 Geikie St. Jasper T0E 1E0 T: 780-852-1591 Seton - Jasper Healthcare Centre 518 Robson St. Jasper T0E 1E0 T: 780-852-3344

MAKEUP ARTISTS Trademark Hair Company 606 Patricia St. Jasper T0E 1E0 T: 780-852-9700 Wild Orchid Salon & Spa 616 Patricia St. Jasper T0E 1E0 T: 780-852-2111

PHOTO BOOTHS Jasper Photo Booths T: 780-852-0321 Pulse Productions Inc. T: 780-919-9981 White Leaf Photographs T: 403-763-7234

PHOTOGRAPHERS • Events Mike Gere Photography Box 711 Jasper T0E 1E0 T: 780-931-4373 Crystal Puim Photography T: 780-995-5438

Bearberry Photo & Canadiana 612 Connaught Dr. Jasper T0E 1E0 T: 780-852-1112

PROMOTIONAL ITEMS Dig That Stitch Embroidery & Design 146 Athabasca Ave. Hinton T7V 2A5 T: 780-865-4111

SANITATION Gotta Go 5513-50 Ave. Drayton Valley T7A 1S2 T: 587-673-0410

SPECIAL EVENT VENUES Sawridge Inn & Conference Centre 76 Connaught Dr. Jasper T0E 1E0 T: 780-852-5111 Pyramid Riding Stables 1 Pyramid Lake Rd. Jasper T0E 1E0 T: 780-852-7433 Maligne Lake Chalet Maligne Lake Rd. Jasper T0E 1E0 T: 780-852-3370

VEHICLE RENTALS & SERVICES Jasper Limo T: 780-852-3600 Mountain Express Taxi T: 780-852-4555

VIDEOGRAPHERS Delphinus 18 Productions T: 780-984-5252

• Weddings

Fast Forward Productions T: 709-424-8567

White Leaf Photography T: 403-763-7234

WEDDING PLANNERS

A Different Angle Photography Jasper T: 780-852-4133

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

Live the Dream Events 100 Connaught Dr. Jasper T0E 1E0 T: 780-820-0203

Leaf It Up To Us T: 780-852-8830

Red Deer & Area ADVERTISING SERVICES Reaction #206, 4807-50 Ave. Red Deer T4N 4A5 T: 403-346-6580 Redpoint Design 491 Wishart St. Red Deer T4N 7E9 T: 403-346-9572

AUDIO-VISUAL SERVICES Parkland Audio 5550-45 St. Red Deer T4N 1L1 T: 403-309-9499 Vold Audio Group Inc. #106, 4819C-48 Ave. Red Deer T4N 3T2 T: 403-348-5800

BRIDAL SHOPS Your Wedding Place Ltd. 4946-53 Ave. Red Deer T4N 5J9 T: 403-340-0808 Novia Mia Bridal & Evening Wear #203, 5116-52 St. Red Deer T4N 6Y4 T: 403-986-3925

CATERING Red Deer Catering 38253 Rge Rd 283 Red Deer T4E 1Z5 T: 403-343-6186 All Seasons Pig Roast & BBQ RR#2, Site 4, Box 3 Red Deer T4N 5E2 T: 403-347-1611 Big Sky Camp Catering Ltd. #201, 5208-53 Ave. Red Deer T4N 5K2 T: 403-347-3838

DJ SERVICES Sound Source DJ Services 4603-61 St. Red Deer T4N 6Z2 T:403-342-6340 On the Mark Productions T: 403-346-6275


Revolution Entertainment T: 587-797-0699

Memory Lane Booth T: 403-348-1224

ENTERTAINMENT

PHOTOGRAPHERS

Safire Dance Event Entertainment T: 403-973-3211

• Events Truelight Photography 14 Randolph St. Red Deer T4P 3K3 T: 403-343-2907

Fratters Speakeasy Venue 5114-48 St. Red Deer T4N 1T2 T: 403-356-0033 The Hideout 411 Lantern St. Red Deer T4E 0A5 T: 403-348-5309

Revolution Entertainment Inc. T: 587-797-0699

Westerner Park 4847A-19 St. Red Deer T4R 2N7 T: 403-343-7800

Proverbs 31 Events T: 587-333-5122

• Weddings

SUIT SHOPS & RENTALS

EVENT RENTALS

Twitchy Finger Photography T: 403-304-3604

Black Knight Tuxedos 4912-35 St. Red Deer T4N 6K6 T: 403-347-5961

EVENT PLANNERS Five Star Party Planning T: 403-304-8140

Something Borrowed Wedding Decor Event Rentals 43 Dobson Close Red Deer T4R 2Y1 T: 780-832-8706 Special Event Rentals 7882 Edgar Industrial Way Red Deer
T4P 3R2 T: 403-343-1878

FIRST AID Paladin Security #2, 4942-46 St. Red Deer T4N 7C3 T: 403-346-4615 St. John Ambulance 6519-67 St. Red Deer T4P 1A3 T: 1-800-665-7114

Tracy Kuhl Photography T: 403-304-5501

PRINTING SERVICES Rileys Printing #100, 4900-50 St. Red Deer T4N 1X7 T: 403-356-3401

PROMOTIONAL ITEMS

VEHICLE RENTALS & SERVICES

The GOOD Stuff T: 403-586-4547 Chedda Heads T: 403-392-4728

SANITATION

Premier Limousine Services 6812-52 Ave. Red Deer T4N 4L1 T: 403-342-9565

VIDEOGRAPHERS

I Do Videography T: 780-974-9710

Crop Hair Boutique #1, 4801-51 Ave. Red Deer T4N 4H2 T: 403-340-3232

Waste-Co Disposal Systems Inc. Box 251123 Red Deer T4R 2M2 T: 403-352-7800

Your Wedding with Irene 87 Duncan Cres. Red Deer T4R 1W3 T: 403-343-7653

Makeup by Stephanie T: 403-506-9343

SPECIAL EVENT VENUES

MAKEUP ARTISTS

PHOTO BOOTHS TwitchyBooth T: 403-304-3604 Twilite Photo Booth T: 1-888-343-3318

Heritage Ranch 6300 Cronquist Dr. Red Deer T4N 7E8 T: 403-347-4977

Audio/video event production, Equipment Rentals, Sales, Service and Installation. We’ll make your event our best. Contact us for an estimate.

Sherwood Park, AB T 780-498-6336 E kyle@kdlaudio.com W kdlaudio.com

Watch for our next issue in Fall 2017

All Shook Up Wedding Films 125 Kentwood Dr. Red Deer T4P 0H2 T: 403-341-5119

Canmasters Inc. 3207, 39015 Highway 2A Red Deer County 
T4S 2A3 T: 403-342-1582

The Stache T: 403-358-6888

Doing it right since 1986

TRADE SHOW SERVICES Goodkey Show Services Ltd. 104 & 105-153 Clearmile Ave. Red Deer T4E 0A1 T: 1-877-726-2211

Elite Sportswear & Awards Ltd. #1, 7619-50 Ave. Red Deer T4P 1M6 T: 587-772-6265

FOOD TRUCKS

Milano For Men #183, 2004-50 Ave. Red Deer T4R 3A2 T: 403-346-9333

Skytone Printing & Graphics #1, 7320 Johnstone Dr. Red Deer T4P 3Y6 T: 403-342-1414

Nyman’s Trophies Awards Promotionals Ltd. #3, 4768 Riverside Dr. Red Deer T4N 2N7 T: 403-343-6619

SHERWOOD PARK

WEDDING PLANNERS

To be included, contact sales@ meetingsalberta.com

MEETINGSALBERTA.COM

17


PARKING

CHILDREN’S PROGRAMS

ACCESSIBILITY

AIR-CONDITIONING

EXHIBIT ACCESS INTERNET (FREE/PAID/ NONE) CUSTOMIZED ACTIVITIES

IN-HOUSE CATERING

AUDIO/VISUAL SERVICES

OUTDOOR VENUE

NUMBER OF RESTAURANT SEATS

RECEPTION

BANQUET

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ.FT.)

NO. OF MEETING ROOMS

Attraction spaces Banff & Area

artsPlace 2+ 1,500 105 50 120 950-8 Ave., Canmore AB T1W 2V2 Tel 403-609-2623 Web artsplacecanmore.com

• • • • F • • •

Cave & Basin National Historic Site 4 1,777 128 96 168 PO Box 900, Banff AB T1L 1K2 Tel 403-762-1566 Web pc.gc.ca

• • • • F • • • •

Whyte Museum of the Canadian Rockies 4 4,160 150 100 350 • • • F • • • 111 Bear St., Banff AB T1L 1A3 Tel 403-762-2291 ext. 315 Web whyte.org

Calgary & Area The Hangar Flight Museum 4 6,000 200 200 170 4629 McCall Way NE, Calgary AB T2E 8A5 Tel 403-250-3752 ext. 108 Web thehangarmuseum.ca

• • • • F • • •

Arts Commons 14 5,625 2,000 220 1,200 • F • • 205-8 Ave. SE, Calgary AB T2G 0K9 Tel 403-294-7455 Web artscommons.ca Calgary Tower 1 N/A 70 N/A 90 • • F • • 101-9 Ave. SW, Calgary AB T2P 1J9 Tel 403-508-5814 Web calgarytower.com Calgary Zoo 4 4,000 280 280 500 86 • • • • F • • • • • 1300 Zoo Rd. NE, Calgary AB T2E 7V6 Tel 403-232-9300 Web calgaryzoo.com Whether you’re planning a wedding, customer appreciation, product launch, or a corporate meeting, the zoo has a venue to give it a unique flair for groups from 30 up to 1,000+. Fort Calgary 7 9,388 200 144 220 • • • F • • • • 750-9 Ave. SE, Calgary AB T2G 5E1 Tel 403-290-1875 Web fortcalgary.com Heritage Park 4 6,000 250 400 1,200 • • • • • • • 1900 Heritage Dr. SW, Calgary AB T2V 2X3 Tel 403-268-8500 Web heritagepark.ca History will come alive in the picturesque backdrop of this living museum. Treat your guests to a tour of Calgary in a bygone age, or take in many of the fun and educational attractions in this park. National Music Centre 11 3,300 275 180 250 850-4 St. SE, Calgary AB T2G 1R1 Tel 403-543-5115 Web studiobell.ca

• • • • F • • • •

TELUS Spark 11 10,000 500 250 900 220 St. Georges Dr. NW, Calgary AB T2P 2M5 Tel 403-817-6887 Web sparkscience.ca

• • • • F • • • • •

Edmonton & Area Alberta Aviation Museum 4 11,000 400 400 • • F 11410 Kingsway Ave., Edmonton AB T5G 0X4 Tel 780-451-1175 Web albertaaviationmuseum.com Perfect for aviation or history fans, you can explore Edmonton’s aviation history alongside your event as they have 30 aircrafts on display!

Alberta Legislature Building N/A N/A N/A • • N 9820-107 St., Edmonton AB T5K 1E7 Tel 780-427-7362 Web assembly.ab.ca/visitor

Art Gallery of Alberta 10 3,900 167 200 500 60 • • • F 2 Sir Winston Churchill Sq., 99 St. & 102A Ave., Edmonton AB T5J 2C1 Tel 780-392-2505 Web youraga.ca

18

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017


PARKING

CHILDREN’S PROGRAMS

ACCESSIBILITY

AIR-CONDITIONING

EXHIBIT ACCESS INTERNET (FREE/PAID/ NONE) CUSTOMIZED ACTIVITIES

IN-HOUSE CATERING

AUDIO/VISUAL SERVICES

OUTDOOR VENUE

NUMBER OF RESTAURANT SEATS

RECEPTION

BANQUET

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ.FT.)

NO. OF MEETING ROOMS

Attraction spaces

Citadel Theatre 8 5,000 681 200 472 • • F 9828-101A Ave., Edmonton AB T5J 3C6 Tel 780-425-1820 Web citadeltheatre.com

Fort Edmonton Park 10 9,011 600 500 600 • • • • F • Fox Dr. & Whitemud Dr., 7000-143 St., Edmonton AB T6H 4P3 Tel 780-496-8787 Web fortedmontonpark.ca

Leduc #1 Energy Discovery Centre 6 N/A 70 150 200 • • • • F #6, 20 Haven Ave., Devon AB T9G 2B9 Tel 780-987-4323 Web leducnumber1.com.

Multicultural Heritage Centre 4 2,228 N/A 100 120 80 • • F • • • • • 5411-51 St., Stony Plain AB T7Z 1B7 Tel 780-963-2777 Web multicentre.org Located in the heart of Stony Plain, this venue is available to rent for events and board meetings. Catering services also available, provided by the Homesteader’s kitchen. Snow Valley Ski Club (The Lodge at Snow Valley & Rainbow Valley Chalet) Located on 119 St., one block south of Whitemud Dr., Edmonton AB T6R 2V4 Tel 780-434-3991 Web thelodgeatsnowvalley.ca Overlooking the Edmonton Rainbow Valley, the Lodge offers a cozy and inspiring atmosphere for any special celebration. Snow Valley Aerial Park is a great addition to any group function or on its own. The tower is three levels, five stories high, with 90 different fun challenges.

3

N/A

200 300

• • • • F • • • •

Stony Plain and Parkland Pioneer Museum N/A 1,800 180 120 N/A 34 • F • • 5120-41 Ave., Stony Plain AB T7Z 1L5 Tel 780-963-1234 Web pioneermuseum.ca TELUS World of Science—Edmonton 5 4,200 160- 50- 100- 100 • • • • F • • • • • 11211–142 St., Edmonton AB T5M 4A1 240 200 500 Tel 780-451-3344 Web twose.ca A unique spin on any occasion, TWOSE will provide an awe-inspiring setting for your next event. An IMAX Theatre that is home to Alberta’s largest screen, a variety of themed exhibit galleries and engaging science experiences are just some of what TWOSE has to offer. University of Alberta Botanic Garden Located 5 km north of Devon on Hwy 60 Tel 780-987-3054 ext. 2223 Web botanicgarden.ualberta.ca

3

2,400 250 180

• • • N • • • •

West Edmonton Mall 11 9,100 1,200 600 1,200 • • F • • • • • 8882–170 St., Edmonton AB T5T 4J2 Tel 780-444-5308 Web wem.ca Host your meeting or event with us and let our team assist you with every detail to ensure it is both memorable and successful. Meet, eat, play, and stay as we offer an unrivalled combination of shopping, dining, and entertainment—it’s all at your doorstep.

Jasper & Area Jasper Planetarium 1 314 35 16 35 4629 McCall Way NE, Calgary AB T2E 8A5 Tel 403-250-3752 ext. 108 Web jasperplanetarium.com

• • • • F • • •

Red Deer & Area Alberta Sports Hall of Fame & Museum 3 N/A 100 50 200 • • • F • • • #102, 4200 Hwy 2 Red Deer AB T4N 1E3 Tel 403-341-8614 Web ashfm.ca Heritage Ranch 3 N/A N/A 35 35 6300 Cronquist Dr., Red Deer AB T4N 7E8 Tel 403-347-4977 Web heritageranch.ca

• • • • F • • •

Red Deer Museum & Art Gallery 2 N/A 50 32 60 • • F • • • 4525-47A Ave., Red Deer AB T4N 6Z6 Tel 403-309-8405 Web reddeermuseum.com MEETINGSALBERTA.COM

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PARKING

CHILDREN’S PROGRAMS

ACCESSIBILITY

AIR-CONDITIONING

CUSTOMIZED ACTIVITIES

IN-HOUSE CATERING INTERNET (FREE/PAID/ NONE) ENTERTAINMENT

AUDIO/VISUAL SERVICES

OUTDOOR VENUE

NUMBER OF RESTAURANT SEATS

RECEPTION

BANQUET

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ.FT.)

NO. OF MEETING ROOMS

Meeting & event spaces Banff & Area Banff Centre for Arts and Creativity 100 Norquay Rd., Banff AB T1L 1A1 Tel 1-877-760-4595 Web banffcentre.ca The Fenlands 107 Norquay Rd., Banff, AB T1L 1E3 Tel 403-762-1113 Web banff.ca/thefenlands

60+ 5,920 959 490 617 Varies • • • F • • • • •

5 17,000 900 700 800 N/A • • F • • • •

Calgary & Area Badlands Community Facility 80 Veterans Way, Drumheller AB T0J 0Y4 Tel 403-823-1338 Web badlandscommunityfacility.com

6

Genesis Centre #10, 7555 Falconridge Blvd. NE, Calgary AB T3J 0C9 Tel 403-590-2833 Web genesis-centre.ca The Genesis Centre is a venue for sport and recreation, and a centre that caters to the diverse interests of the community. Facility spaces are capable of hosting cultural events, concerts, performing arts, business meetings, trade shows, conferences, and weddings. Our event centre has professional audio-visual and catering options to meet your every need.

7 30,000 1,800 1,400 1,800

The Glenmore Inn & Convention Centre 2720 Glenmore Tr. SE, Calgary AB T2C 2E6 Tel 403-279-8611 Web glenmoreinn.com

14 9,742 1,200 750 700 410 • • F • • •

Grey Eagle Resort & Casino 3779 Grey Eagle Dr., Calgary AB T3E 3X8 Tel 403-719-8777 Web greyeagleresortandcasino.ca

10 20,000 2,500 1,000 2,500 90 • • F • • • • •

Mount Royal University 4825 Mount Royal Gate SW, Calgary AB T3E 6L6 Tel 403-440-8890 Web mtroyal.ca/mrevents

12 8,320 654 400 600

7,300 1000 500 1000 N/A • • F • • • •

• • • F • • • • •

• • • F • • • • • •

Edmonton & Area The Arden Theatre 5 St. Anne St., St. Albert AB T8N 3Z9 Tel 780-459-1542 Web ardentheatre.com Intimate, comfortable, and superbly equipped, the Arden Theatre is a unique option for your next employee gathering, business meeting, or creative endeavour.

2

Century Casino Edmonton 13103 Fort Rd., Edmonton AB T5A 1C3 Tel 780-643-4000 Web cnty.com/edmonton

2 10,700 500 500 500 190 • • F • • • • •

Century Casino St. Albert 24 Boudreau Rd., St. Albert AB T8N 6K3 Tel 780-460-8092 Web cnty.com/stalbert

2

Dow Centennial Centre 8700-84 St., Fort Saskatchewan AB T8L 4P5 Tel 780-992-6400 Web fortsask.ca

8 14,000 538 500+ 500+ • • F • • • • •

Edmonton EXPO Centre 7515-118 Ave., Edmonton AB T5B 4X5 Tel 780-471-7210 Web edmontonexpocentre.com

34 104,610 4,000 3,500 7,910 Varies • • • F • • • • •

EPCOR Tower Conference Centre 10423-101 St. NW, Edmonton AB T5H 0E7 Tel 780-424-1331 ext. 221 Web epcortower.ca

4

20

500 N/A 80 • F • • • •

2,375 200 150 175 80 • • F • • • • •

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

48 48

50 • • F • • • •


The King’s University 9125–50 St., Edmonton AB T6B 2H3 Tel 780-465-8323 Web kingsu.ca/conference-services Latitude 53 10242-106 St., Edmonton AB T5J 1H7 Tel 780-423-5353 Web latitude53.org

40 9,202 500 400 800

AUDIO/VISUAL SERVICES

PARKING

CHILDREN’S PROGRAMS

ACCESSIBILITY

AIR-CONDITIONING

CUSTOMIZED ACTIVITIES

IN-HOUSE CATERING INTERNET (FREE/PAID/ NONE) ENTERTAINMENT

OUTDOOR VENUE

NUMBER OF RESTAURANT SEATS

RECEPTION

840 250 300 500 • F • • •

BANQUET

4

THEATRE

LARGEST ROOM (SQ.FT.)

Francis Winspear Centre for Music 9720-102 Ave. NW, Edmonton AB T5J 4B2 Tel 780-401-2522 Web winspearcentre.com

CAPACITY OF LARGEST ROOM

NO. OF MEETING ROOMS

Meeting & event spaces

• • • F • • •

3 1,080 N/A 150 150 • F • •

Northlands Coliseum 7424-118 Ave., Edmonton AB T5J 2N5 Tel 780-471-7210 Web northlands.com

18,500 Varies • • • F • • • • •

Northlands Park Racetrack & Casino 7410 Borden Park Rd., Edmonton AB T5B 4W9 Tel 780-471-7120 Web northlandspark.ca

5 4,600 200 160 200 Varies • • • F • • • • •

The Oasis Centre 10930-177 St., Edmonton AB T5S 2X7 Tel 780-451-9227 Web oasiscentre.com

4 6,500 720 350 1,000

Old Timers Cabin 9430-99 St., Edmonton AB T6E 3W4 Tel 780-465-2139 Web oldtimerscabin.net

2

Providence Renewal Centre 3005-119 St., Edmonton AB T6J 5R5 Tel 780-430-9491 Web providencerenewal.ca

8 3,864 200 150 150 150 • • F •

• • • F • • •

3,600 250 250 250 N/A • • F • • • •

The Rec Room 15 60,000 1,200 1725-99 St., Edmonton AB T6N 1K5 Tel 780-702-1332 Web therecroom.com

900- • • • F • • • • • • 1,000

Fort McMurray Shell Place & Suncor Community Leisure Centre MacDonald Island Park 1 C.A. Knight Way, Fort McMurray AB T9H 5C5 Tel 780-792-5156 Web macdonaldisland.ca

5 12,743 1545 960 960 960 • • • F • • • • • •

Red Deer & Area Westerner Park 16 50,000 2,200 3,000 4,000 4847A-19 St., Red Deer AB T4R 2N7 Tel 403-343-7800 Web westernerpark.ca

• • • F • • • •

Harvest Gardens at Westerner Park in Red Deer

MEETINGSALBERTA.COM

21


PARKING

IN-HOUSE CATEREING

CAPACITY (RECEPTION)

CAPACITY (BANQUET)

CAPACITY (THEATRE)

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

SMOKING ROOMS AVAILABLE

SPA/FITNESS/EXERCISE ROOM

AIR CONDITIONING

110

POOL (INDOOR/OUTDOOR)

NO. OF RESTAURANT SEATS

BREAKFAST INCLUDED

MAX NO. GUEST ROOM BLOCK

RACK RATE

BB Bed & Breakfast

NO. OF SUITES

M Motel

RACK RATE

TYPES OF ACCOMMODATION 1 Handicapped Access H Hotel SH Suite Hotel

TYPE

LEGEND

NO. OF ROOMS

Hotel spaces

Banff & Area Coast Canmore Hotel & Conference Centre H 164 $124- 2 $189- 164 511 Bow Valley Tr., Canmore AB T1W 1N7 $399 $499 Tel 403-609-5432 Web coastcanmore.com

I S/F/E

11 10,000 6,042 692 460 540 • P

Calgary & Area Stoney Nakoda Resort and Casino H 92 $199 18 $249 888 Nakoda Way, Kananaskis AB T0L 1N0 Tel 403-881-2830 Web stoneynakodaresort.com Located 40 minutes west of Calgary and with exceptional group rates, luxurious accommodation, ample meeting space, casino action, gourmet catering options, and diverse outdoor activities available, there is something to satisfy every taste. Let us handle the details.

• 150 • I

E • 5 8,500 6,000 400 200 400 • P

Edmonton & Area Best Western Sunrise Inn & Suites H 110 $136 40 $189 30 • 38 • I F/E 3 4,535 2,800 300 220 175 • P 3101-43 Ave., Stony Plain AB T7Z 1L1 Tel 780-968-1716 Web bwsunriseinnhotel.com Campus Tower Suite Hotel SH N/A N/A 90 $179 45 • F/E 3 2,020 1,145 60 56 60 P 11145-87 Ave., Edmonton AB T6G 0Y1 Tel 780-439-6060 Web campustower.com Chateau Nova Kingsway H 152 $149 56 $189 80 80 • E 3 3,200 2,200 200 140 • P 159 Airport Rd., Edmonton AB T5G 0W6 Tel 780-424-6682 Web novahotels.com Chateau Nova Yellowhead H 127 $149 35 $169 80 80 • 13920 Yellowhead Tr., Edmonton AB T5L 3C2 Tel 780-454-5441 Web novahotels.com

E 4 4,000 3,000 350 250 350 • P

Comfort Inn & Suites Downtown Edmonton H 108 $99- 60 $149- 60 • 150 • I F/E 1 1,200 1,200 50 60 100 • P 10425-100 Ave., Edmonton AB T5J 0A3 $169 $199 Tel 750-423-5611 Web comfortinnedmonton.com Edmonton Inn & Conference Centre H 260 $129 10 $179 150 180 • 11834 Kingsway, Edmonton AB T5G 3J5 Tel 780-454-5454 Web edmontoninn.ca Formerly the Ramada Hotel & Conference Centre, the Edmonton Inn & Conference Centre is conveniently located close to downtown and just off the Yellowhead Highway (Hwy 16) and is ideal for business or leisure travellers. With 260 spacious guest rooms and 30,000 sq. ft. of meeting space, including over 16,000 sq. ft. of newly renovated ballroom space, it is the perfect venue for any event, large or small. Fantasyland Hotel H 355 $358 17700-87 Ave., Edmonton AB T5T 4V4 Tel 780-444-3000 Web fantasylandhotel.com

1

$518

Ramada Inn & Suites SH 88 $118 45 $150 30 3301-43 Ave., Stony Plain AB T7Z 1L1 Tel 780-963-0222 Web ramada.ca

94

• S/F/E

65 •

I

Sawridge Inn & Conference Centre Edmonton South H 136 $119- 19 $165- 136 150 • 4235 Gateway Blvd. NW, Edmonton AB T6J 5H2 $135 $205 Tel 780-438-1222 Web sawridge.com Union Bank Inn H 27 $179- 13 $229- 30 • 100 • 10053 Jasper Ave., Edmonton AB T5J 1S5 $229 $399 Tel 780-423-3600 Web unionbankinn.com 22

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017

E • 20 30,000 9,877 1,000 650 900 • P

15 25,000 9,100 1,100 580 1,200 • P

3 3,500 2,500 120 120 140 • P

F/E

9 9,000 3,000 175 140 250 • P

E 3 2,650 1,200 60 75 100 • P


PARKING

IN-HOUSE CATEREING

CAPACITY (RECEPTION)

CAPACITY (BANQUET)

CAPACITY (THEATRE)

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

SMOKING ROOMS AVAILABLE

SPA/FITNESS/EXERCISE ROOM

POOL (INDOOR/OUTDOOR)

AIR CONDITIONING

NO. OF RESTAURANT SEATS

BREAKFAST INCLUDED

MAX NO. GUEST ROOM BLOCK

RACK RATE

BB Bed & Breakfast

NO. OF SUITES

M Motel

RACK RATE

TYPES OF ACCOMMODATION 1 Handicapped Access H Hotel SH Suite Hotel

TYPE

LEGEND

NO. OF ROOMS

Hotel spaces

Jasper & Area Best Western Jasper Inn & Suites H 30 $275 114 $300- 35 110 I 2 11,946 11,126 50 75 75 • P 98 Geikie St., Jasper AB T0E 1E0 $360 Tel 780-852-4461 Web bestwesternjasperinn.com

Red Deer & Area Baymont Inn & Suites H 233 $140 36 $175 135 • 150 • I S/F 11 9,495 1,748 150 100 150 • P 4311-49 Ave., Red Deer AB T4N 5Y7 Tel 403-346-8841 Web wyndhamhotels.com Best Western Plus Red Deer Inn & Suites H 92 $130 32 $140 40 • N/A • I 6839-66 St., Red Deer AB T4P 3T5 Tel 403-346-3555 Web bestwesternreddeer.com Black Knight Inn H 98 $165 9 2929-50 Ave., Red Deer AB T4R 1H1 Tel 403-343-6666 Web blackknightinn.ca

$310 50

98

I

F 2 704 466 15 P

S/F

8 10,200 6,200 450 500 500 • P

Holiday Inn Express Red Deer North H 79 $140 6 $170 79 • 50 • I F 3 1,430 1,430 150 70 70 • P 6433 Orr Dr., Red Deer AB T4P 1A6 Tel 403-348-8485 Web ihg.com Holiday Inn & Suites Red Deer South H 114 $145 24 $165 60 • 150 • I S/F 5 7,300 6,996 410 500 500 • P 33 Petrolia Dr., Red Deer AB T4R 1H1 Tel 403-348-8485 Web bestsleepintown.com Radisson Red Deer H 142 $219 33 $399 100 • 75 • I S/F 9 19,369 5,280 200 300 300 • P 6500-67 St., Red Deer AB T4P 1A2 Tel 403-342-6567 Web radisson.com/red-deer Sandman Hotel Red Deer H 142 $194 70 $239 4 174 • 2818 Gaetz Ave., Red Deer AB T4R 1M4 Tel 403-343-7400 Web sandmanhotels.ca

I S/F •

1 700 700 25 35 45 • P

Sheraton Red Deer Hotel H 241 $299 13 $899 180 120 I S/F 16 53,000 25,668 1,560 2,208 2,200 • P 3310-50 Ave., Red Deer AB T4N 3X9 Tel 403-346-2091 Web sheratonhotelreddeer.com Towneplace Suites by Marriott H 92 $135 8 $180 40 • N/A • I S/F 2 300 600 20 20 20 P 6822-66 St., Red Deer AB T4P 3T5 Tel 403-341-3589 Web tpsreddeer.com

LOOKING FOR A VENUE? Visit the Alberta Meeting & Event Guide website for resources, planning tools, and more!

meetingsalberta.com MEETINGSALBERTA.COM

23


Spring/Summer 2017 Edition

MeetingsAlberta.com 24

ALBERTA MEETING & EVENT RESOURCE GUIDE • Spring/Summer 2017


5 ways to enhance your next event on a budget By Nela Kovacovic

PHOTOS COURTESY TIMEWISE EVENT MANAGEMENT

B

udgets are getting tighter, but expectations are getting higher. How can you cope with the never-ending demands for better attendee experiences and engagement? How do you create that WOW factor—that memorable experience—guests will talk about for months after? Every event professional’s dream is an endless budget where all the pieces fit together perfectly, from your amazing venue to an elaborate décor and unlimited food and drink. Unfortunately, event professionals rarely have this ideal scenario. How do you make a significant impact on your guests without a huge budget? Find inspiration in these tips to enhance your event on a budget.

1) One bold décor piece & lighting design Do you try to shy away from excessive décor and feel overwhelmed by how complex it seems? Don’t waste your energy (and money) on every little

creative way to add huge value to your overall event feel and experience.” Collaborate with companies who are pros, introduce them to your vision early on, tell them your budget, and let them help you come up with new unique ideas.

2) Unconventional venues

detail in the room. Choose one bold statement piece that everyone will notice and talk about. Using lighting design is another great tip to advance your event. Vince Burwash of Keylite Design says, “Lighting design is a

Plan your next event in an unconventional space. Avoid the usual hotel conference room by organizing your event in a rehearsal studio, loft, museum, or theatre. For example, the Calgary Zoo is a popular venue for their unique feel and non-traditional surroundings. The veranda overlooks giraffes, zebras, and ostriches—your guests won’t get that view anywhere else! If you can’t use a different venue, surprise your attendees with an unexpected set-up. Step out of your comfort zone and play with ideas to see what may work for your program flow. Turn

your familiar venue into an experiential location to create buzz your attendees will talk about!

3) Experiential food Food is the new weather; people love talking about food, so serve something unexpected or something typical in an unexpected way. A large chunk of your budget is likely spent on food and drinks, so you may as well use it to your advantage. Talk to your caterer and connect your food with the theme of your event. Interactive stations are always a hit with foods such as ice cream, popcorn, and make-your-own tacos. Go a step further and serve your food in interesting ways to create the WOW factor: a welcome drink of cotton candy in sparkling wine or mint gelato slowly melting in a tomato bisque. You can bet your event will trend on social media for a while with an impressive dish! Lynnette MacDonald with SWIRL Custom Cakes & Desserts says, “Food should be an added element of experience and entertainment for your guest. Taking a simple crème brûlée and serving it in an giant ice drop—as we did at one event—takes an ordinarily simple dessert and elevates it to the next level.”

4) Time-out fun One of the main goals for attendees is to network with their peers, so it’s important you not only give them the time to network but also arrange opportunities MEETINGSALBERTA.COM

19


Setting the stage

for relationship building. Not everyone is a natural extrovert, so it’s your role to help your guests make the right connections and create random networking moments where they can connect with strangers. Use a creative name for your break, such as “Time Out!” and provide icebreaker talking points (the three points above are great conversation starters!). Incorporate leisure activities into your schedule to not only provide brain breaks for your participants, but also to give them a chance to interact with each other in a more relaxed environment.

5) Change up the flow of your program We’re already seeing the decline in event structures dominated by keynote speakers. Design your learning sessions so both the speaker and audience can share their knowledge by creating more facilitated sessions rather than

Calgary Zoo

using a lecture style. Arlene Schilke, the producer of Western Sponsorship Congress–Alberta Forum, says, “Add fun names to your agenda to get people excited before your event. We recently used names like ‘Ask Me Anything’ for our expert panel, ‘Knowledge Café’ for round-table discussions, and ‘Pimp My

Deck’ for a case study session.” Skip the Q&A and have attendees interact with your speaker in a different way by asking their questions in advance or on social media. This will give you a chance to pre-select questions and ensure an uninterrupted flow for your session. n

Brilliance Happens Here! Banff Centre for Arts and Creativity offers customized conference experiences with guest focused support in the unparalleled natural environment of Banff National Park. For more information, please contact: 877.760.4595 conferences@banffcentre.ca banffcentre.ca

20

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017


Setting the stage

In-vogue invitations

With nearly unlimited options for invitations, the hunt for the perfect design can be a bit overwhelming. Skip the endless search and opt for one of these trendy ideas. By Danielle Mohr PHOTOS COURTESY PAPER PANACHE INVITATIONS & DESIGN; BLOOM INVITES/NATHAN WALKER PHOTOGRAPHY; AJ’S CRAFT CREATIONS

Dress up your envelopes Pair sleek and minimalist invitations with envelope liners that add a burst of colour, texture, or pattern. Don’t be afraid to get bold with metallics and sparkles; warm foil tones like rose gold and copper are particularly trendy this year. Liners also make for an easy and glam DIY addition to your stationery.

Focus on names & typography Put away the graphics and create art out of text for your invitations. Bold and unique typography draws the eye, and multiple fonts and sizes give the page definition. Pair this style with monochrome tones to make the fonts pop and give your invites an edgy urban feel.

Play with floral watercolours This year’s two biggest trends converge and stay strong through the cooler months of the year. Big, attention-grabbing blooms breathe life into a fall or winter event. Bold pops of red suggest falling leaves, while softer washes of colour set a dreamy tone for weddings and parties. Paired with flowy script and rustic linen textures, these subtle watercolour designs set the scene for a stylish event.

Send out party passports Send your guests something that won’t sit idle under a fridge magnet. Lanyard event passes give off VIP vibes to potential guests and suggest a positive RSVP. For a corporate event, send out a conference badge booklet as an invitation. This way the guests will already have access to maps, schedules, and event information when they arrive.

Planner-approved stationery vendors

Sato Designers Canmore, satodesigners.com 403-678-7489

Pinkpolka Invitations & Stationery Edmonton, pinkpolkadesign.com 780-497-8390

Fletcher Printing Red Deer, fletcherprinting.com 403-347-3396

Bloom Invites Calgary, bloominvites.com

AJ’s Craft Creations Red Deer, ajscraftcreations.com 403-986-6394

Paper Panache Invitations & Design Calgary, panacheinvitations.ca 403-984-4553 Pink Umbrella Designs Rocky Mountains, pinkumbrelladesigns.com

Minted minted.com The Alleyway Marketplace etsy.com/shop/alleywaymarketplace

MEETINGSALBERTA.COM

21


Setting the stage

The Big Question: Paper vs. Digital Invitations? Consider these three factors before deciding whether going paperless is right for your event.

1. Budget

At a fraction of the cost of paper stationery, digital invitations are certainly more cost-effective. For a large guest list, this means less money spent on design, printing, and stamps.

2. Convenience

Going digital means saving yourself from tracking through decades-old address books to set up a mailing list. It also saves your guests from muddling through four different printed pages to find the RSVP card.

3. Personalization

PHOTOS COURTESY BLOOM INVITES; BY REDBLOOM PHOTOGRAPHY; MICHELLE LARAMAND PHOTOGRAPHY

This is where the debate gets heated. Some people argue that electronic invitations lack the personal touch expressed by a traditional paper invitation. To ensure that your invitations look as good on screen as they would on paper, be sure to select a digital company that uses high-quality graphics.

So, you’ve decided to go paperless. Now what?

Paperless Post is known for great graphics and flexible designs, as well as an easy-to-use interface. For those few guests who might not be tech-savvy, you can also opt to have some of your invites printed. Or consider Greenvelope, an up-and-comer in digital invitations with fantastic graphics and great reviews. Options for custom design are also available with quick turnaround times. Punchbowl also has a great selection of free invitations, and features exclusive designs including some from Hasbro and Disney. A polling tool on the site allows guests to respond to questions about the event. n

22

Previous page (from top): Paper Panache Invitations & Design, Bloom Invites, AJ’s Craft Creations This page: Bloom Invites

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

Tip Digital invitations are perfect for:

Save the Dates Birthdays Graduations Bar Mitzvahs Galas Open Houses


HISTORIC EVENTS HAPPEN HERE Let Heritage Park be your picturesque backdrop for entertaining 12 to 3,000 guests. Our diverse and distinctive venues offer the perfect setting for any event, year round. VENUE

THEATRE CLASSROOM

BANQUET

RECEPTION

MINIMUM GUESTS

Town Hall

20

12 Day

Millarville Rancher’s Hall

40

60

80

25 Day / 40 Night

Railway Orientation Centre

36

72

90

24 Day / 40 Night

Gunn’s Dairy Barn

80

120

140

48 Day / 80 Night

Canmore Opera House

120

40

64

100

25 Day / 40 Night

Wainwright Hotel

120

160/184

375

80 Day / 140 Night

400

1000

250 Night 100 Day / 200 Night

Gasoline Alley

Chautauqua Tent

350

600

Celebration Tent

1,000

1,500

350 Day / Night

BANQUETS • SEMINARS • WEDDINGS • BUSINESS LUNCHEONS • BARBEQUES

For details and booking: 403.268.8526 or HeritagePark.ca 1900 Heritage Drive SW, Calgary, AB #HeritageParkYYC MEETINGSALBERTA.COM

23


The experts

Catering to the masses Q&A with Jennifer Bureau & Jeff Young of Bridges Catering By Tamara Aschenbrenner What is the most important information you need to gather from prospective clients? Jennifer: The date is pretty important. And the time and the style of the event really helps us to decide which route we’re going to go in terms of food and catering services. Jeff: And just overall what they’re needing. It could just be a simple drop-off to a full-service event. We have a form we fill out so we always ensure to ask those general questions. What kind of questions do clients ask you? Jennifer: In this economy, a lot about price and budget and what they’re getting for what they’re paying. Jeff: All we need is a ballpark—are you talking $500 or $5,000? Even if you say you’re on a tight timeframe, then we know what to suggest. You want the right information to start. How does your approach and planning change between a sit-down formal or a stand-up cocktail reception? Jennifer: Normally, for our sake, clients come to us knowing what they want to see. Planning a dinner requires a certain amount of tables and chairs, other rentals, and differences in food quantities. When we do a cocktail reception, we have to build it backwards. So we need to now create a menu that encompasses a full dinner in piece portions. It’s literally a complete flip. Jeff: And it may become a stand-up reception because a venue may not have that space. If you have 200 people and that’s the maximum capacity, then let’s do snacks. If it’s stand-up, then you don’t need a chair for everybody and you can do different vessels and have fun with it. How do you approach special food requests, such as allergies and dietary restrictions? Jennifer: We accept almost every or any dietary requirement or request that we can, to the best of our abilities. We do halal, gluten-free, and vegetarian, and we’ve even done specific meals for bodybuilders that have to be measured down to the portioning of protein versus potato.

24

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

Jeff: We’ve also ordered Kosher foods from the delis in Montreal. It just depends on if we’ve got that time, too. We try to accommodate the guests as much as possible. You want to create that satisfaction from start to finish.

If your mother has a special recipe, we’ll make it and make sure you test it so we know it’s what you want and that the flavours are there.

Jennifer: And we change it up. We’ve got a couple of businesses that order from us almost every day that always have dietary requirements. We’ve developed quite a good array of different options so that they don’t always seem to get the same thing. A lot of places have only the one option—like this is the vegetarian. But we like to switch it up and keep things fresh for our clients. In what ways can clients customize the menu or change items from the set menu options? Jeff: From our end, anything that you want, we can change. If your mother has a special recipe, we’ll make it and make sure you test it so we know it’s what you want and that the flavours are there. We will try to accommodate as best as we can. But to be honest, a lot of caterers or companies do not. It depends on the health regulations of the facility. Jennifer: Obviously we can’t cook anything, but most things. We work with different cake artists in the city as well. Some of our clients want custom-sculpted cakes, which is something that we don’t tend to make too often. But we definitely have local people that we work with, too. How do you keep up with food trends? Jeff: Internet, Pinterest, reading articles, watching cooking shows, even the Meeting and Event Guide— it’s everything that you read. You pick things up as you go. You’ll think “Oh that’s a good idea!” and you’ll file it for later. There are always opportunities. We’ve got some good staff, too. Sometimes they’ll play around, like if they saw something on TV. Jennifer: If we have certain trends that are popular, we’ll try them out. For example, for a while things on a stick were really popular, so we tried a bunch of different things on sticks. Some things work and some things don’t. It’s trial and error in the food industry.


The experts

Jeff: It’s difficult sometimes to keep the menu updated constantly with all the new things coming in. We may have these ideas but we don’t have them updated on the menu. So we do like to tell clients that we do have items that aren’t on the menu, so it’s that personal touch when they call in. What are your recommendations for crowd-pleasing dishes for a hot summer event? Jennifer: For appetizers, we make watermelon skewers with fresh mint, balsamic drizzle, and sea salt, so it’s just this nice and refreshing, super-light, flavourful bite. Jeff: What we’ve now introduced is an Italian soda station, where there are all the different syrups that you can buy at the Italian Centre (in Edmonton) and have them set up with pumps. We were quite surprised, the first time we did it— we almost did better than we did on the alcohol side. Jennifer: We have made them into an alcoholic station as well, just by adding a splash of vodka or gin. And our BBQ gets very popular in the summer, with our grilled steaks and salmon. People seem to really like these, but who wouldn’t? BBQs are great this time of year.

PHOTOS COURTESY BRIDGES CATERING

Jeff: And it’s hot off the grill. It’s right there when you’re eating. It’s not being packaged up here and being sent out. We try to do it all last-minute and fresh if we can. What kind of timeline is customary to plan a menu and prepare for an event? Jeff: In today’s world, it seems like you call today and you have your event tomorrow. It’s a really short timeline. Though we do have that cut-off point— you have to in this industry. There are certain clients that order regularly that we cannot say no to, because we’ve got contracts. We always try to accommodate as best we can. Communication is the strongest thing. Jennifer: Ordinarily, it’s three business days. Obviously for weddings, we prefer three months’ notice. But we’ve had weddings where someone will call us up and

say, “Our caterer double-booked me. I have nobody, can you help?” And we will be there—full staff, full food, everything. In under a week, we’ve turned over a full wedding.

Jennifer Bureau

Can you give an example of a unique problem you encountered during an event and the solution you came up with? Jeff: We did one event in the pouring rain and the guests did not even notice. 200 guests in tents and it was massive, private party. And then when they went to leave they said, “What do you mean it’s raining?” But the staff mopped up the floors so no one slipped and were holding umbrellas if there was a drip between the two tents so that the guests wouldn’t get wet. What’s the benefit of choosing the full-service option (with the tables, linens, wait staff, and alcohol provided) with a catering service? Jennifer: You can enjoy your own party when you do it that way. Jeff: You then get to enjoy your guests. You still get all your accolades, because you still put it all together. But there are times we’ve done just drop-offs for clients, and they could be regular clients and they have to make it look like they’ve made it themselves. They’ll drop off their dishes and we’ll put it in their dishes so it looks like they’re pulling it out of their oven. We’ve been in this business for 20 years, so we’re used to doing it all. Jennifer: Some people want a lot of help and some people just want a little bit of help, so it really depends. What’s your number-one piece of advice for choosing menu and style for an event? Jennifer: Pick what you like. Be picky about it and pick what you like. Jeff: That’s usually what I tell a client, because they’re trying to please everybody. Sometimes you just need to please yourself, and then those other things fall into place. n Jeff Young

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The experts

Event marketing for success Q&A with Anh Nguyen of Spark Event Management Inc. By Tamara Aschenbrenner What are your clients looking for when they come to you? The majority of our clients are associations or corporate companies looking for professional development events. Our differentiator is that we bring a lot of business background to our event planning. I have a business degree and most of the people that work here have a background degree in business, marketing, or communications. We try to provide fairly strategic planning advice and an approach to our event planning that’s a little more focused on the business results our clients are looking for. Right now, especially with the economy, they’re looking for an innovative way to structure an event that is financially sustainable and helps the organization further its business objectives.

How do you work with clients to formulate the best plan for their vision? We have a pretty regimented kick-off project, where we do a half-day branding strategy session with them so that we can pull out some of the key messages and business objectives of the event. From there, we use a project management methodology that involves setting up key milestones and a detailed project schedule. We spend quite a bit of time learning about our clients. One of our events was for a 911 call centre, and we toured call centres and met members from their associations and talked to some of the stakeholders, sponsors, and clients, so we can get a well-rounded perspective before we

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

For anyone who has a stake in the event... we’ve put together different tool kits for them so they can help spread the word.

What are some of your useful tips and tricks for planning an event? We work in an industry that’s high pressure and has tight timelines, and you’re always rushed to get things out the door. If you don’t have time to do it right, you don’t have time to do it again. I see a lot of event planners who are rushed to do something and they make mistakes that can be costly to their firm or their client. And if you have a clear financial understanding, you can make quick, last-minute decisions on site. Lots of planners don’t spend a lot of time on their budget or understanding the financial implications of certain things, so when you get on site you can’t make those decisions or you make a decision and it has more of an impact than you think. You need to have a good understanding of where your project sits before you go into it. You need to be a good financial advisor. What is the biggest problem you’ve encountered? One of the things we’ve dealt with a lot is having speakers cancel at the last minute. We’ve started putting together a roster of backup speakers, as well as being in touch with our network, so we’re able to pull together a speaker at the last minute. If you keep your vendors and your network established and make sure those relationships are strong, then they come to save you when things go wrong. It happens more often than other issues you deal with. What do you do before an event to ensure optimal attendance? Our marketing has had to get really strategic in the last couple of years, given that people’s professional training budgets have been cut. We’ve started doing a lot of targeted marketing by analyzing data that we have from previous years. We’ve done a lot more advertising on social media, targeted to specific audiences and demographics, and customizing the message to them. Plus, we’ve leveraged a lot of our partners. For anyone who has a stake in the event—guest speakers, exhibitors, previous attendees—we’ve put together different tool kits for them so they can help spread the word. We’ve also

PHOTO COURTESY ANH NGUYEN

What is the most important information you need to gather from prospective clients? The one question we always ask, first and foremost, are for their goals and objectives for the event and how it will support the higher level of strategic or business objective the company is seeking. Whether it’s a brand launch, launching a new government policy, or getting a discussion on new technology, it’s important for us to know the business reasoning behind the event. We don’t really believe in having a conference or event just because you’ve always done it. So ultimately, what kind of business needs does this event need to fulfill?

even start tackling the design of the event. I find that background helps us do a better job of designing.


The experts

PHOTO COURTESY ADOBE STOCK

had to put together a lot more justification tool kits for attendees to go and get permission from their employers to attend professional development and conferences. What is the ultimate goal of every event? We fundamentally believe that when people get together and they meet and discuss ideas and share their experiences, it creates change. That’s where our name comes from—to be the catalyst that sparks change. I’m not equipped with the skills to cure cancer or solve the next big geospatial problem or figure out a new project management methodology, but we can bring those people together and build that experience and build the forum where two project managers or doctors can connect on a new idea. We exist so that we can build a platform for change. How do you know if it’s been successful? Once, after one of our events, I was sitting in the airport and one of the attendees came up and said, “You know,

that conference was life changing and that’s going to change how I go back and do my job.” It may not be a significant impact on the world, but it’s a significant impact to her organization and the way she does it. That kind of ripple effect is what we’re looking for. We’re looking for people to take what they’ve learned and go back and change things. And because we work in the world of corporate events that repeat every year, one of our biggest measures of success is the repeat rate of attendees who see value and come back every year. From a more quantitative perspective, we survey our sponsors, speakers, delegates, and volunteers, and we do a holistic evaluation of all the stakeholders and benchmark them against initial goals that we set up. What is the most important thing you’ve learned during your time in this industry? I think the biggest thing I’ve learned is that the industry is very small—and Calgary as a community is very small. It’s all about your relationships with your vendors, your clients, and your speakers.

They may become your biggest marketing tool in terms of vouching for your experience and vouching for the quality of the product you’re delivering. We work in an industry that’s human-focused and should be human-powered. What advice would you give to someone planning an event in Alberta? Alberta is not just oil and gas. There’s still a ton of innovation and a ton of cool things happening in Alberta that shouldn’t be overlooked because of it. Get creative about the things that you’re doing in terms of marketing and getting sponsorship for your event. Understanding the brand and the business and why you’re doing the event is huge. And that would be important anywhere—it’s not just specific to Alberta. It should encourage people to look outside the typical oil and gas box and see what’s out there. n

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The experts

The “I do’s” & don’ts of officiating Q&A with Dawn Green, Alberta Marriage Commissioner

Editor’s Note: Dawn Green speaks on behalf of herself and her own experiences. She does not speak on behalf of the Government of Alberta, Vital Statistics, or any other marriage commissioners.

morning. They had this little tiny gazebo that five people could stand in, and they just had a simple wedding with the parents of the bride. It was just amazing.

How do you build a relationship with couples before a ceremony? Do you think it’s important to do so? Sometimes I have a pre-existing relationship with people. I get lots of referrals from couples I’ve married already. I try really hard to meet with couples beforehand—I’d say I do that in probably 80–90% of weddings, at least. But sometimes, couples get symbolically married elsewhere and then they get their paperwork here and I see them for 10 minutes.

How much can you personalize the ceremony? There’s only two sentences that you must say: “I do solemnly declare that I do not know of any lawful impediment why I, (your name) may not be joined in matrimony to (the other person),” and “I call upon those persons present to witness that I, (your name), do take you, (the other person) to be my lawful wedded wife/ husband/spouse.” You must say these in order to get married, according to the Province of Alberta under the Marriage Act. Everything else in the wedding is negotiable. Some people like what I provide them and they do that. To me, it’s all about making the couple comfortable and happy with their ceremony. But if you’re going to do one thing, write your vows to each other. Though I also encourage people to put in readings. And sometimes I co-officiate a wedding with a friend of the couple or a favourite uncle or whomever. I have to be seen as being in charge of the ceremony and performing the legal aspects. But those optional parts, like the I do’s or the exchanging of the rings, those are great things for the co-officiant to do.

My philosophy is that you need to have a really good fit with your marriage commissioner. You should like them, and the marriage commissioner should like the couple. Lots of couples go marriage commissioner shopping, and they should. My style may be exactly what you want, but it’s not for another couple. I ask them questions and send them a sample ceremony beforehand so they can get an idea of what they should be thinking about it. I’ve performed probably 830 weddings, at least, so I’ve seen a lot of things that most people don’t see. I give them the benefit of my experience and that kind of insider knowledge, and I always encourage people to email me if they have questions. Somebody might book me last summer for this September, so it can be a long time between when I first meet with them and when they’re going to get married. Do you have any favourite ceremony locations? There are lots of beautiful locations, but from my perspective it’s what makes the bride and groom happy. It’s not about me; it’s about the couple. There have been some really amazing weddings that I’ve done—most of them have been very small. For one, we had to drive outside of Edmonton and then hike about a kilometre into the trees. There was an antique table set up, and the word “Love” was hanging in the background. There were maybe eight people there, and it was so beautiful. It doesn’t have to be 300 people to make it special. And I did this other wedding under the stars at one o’clock in the 28

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

The couples expect and deserve to have a happy, calm, efficient, fun marriage commissioner.

Can you give an example of a unique problem you encountered during a wedding and the solution you came up with? Generally, they happen right before the wedding. I have a kit that I take everywhere when I do weddings, with pins, cough drops, scissors, some money, band-aids, and the like. And I walk into this house and somebody is shouting, “Who has a needle and thread?!” so I say, “I do!” And this woman grabs me and takes me to this bathroom, where the best man had bent over and split his pants from the belt at the back right to the fly. He literally wore out his suit. This was 10 minutes before the wedding, and it was shredded. There’s no fixing it, so I stitched it together very loosely. And we put the pants on him very, very carefully. We did the wedding and as soon as he did his duty, he just left to find a pair of

PHOTO COURTESY DAWN GREEN

By Tamara Aschenbrenner


The experts

pants. And then I had a wedding where one of the boutonnieres was missed. There were five men and four boutonnieres, so I grabbed stuff from one of the bridesmaid’s bouquets and found green tape and put it on him. You do what you have to do. You have to be quite creative at times.

PHOTO BY STONEY MAY PHOTOGRAPHY

What’s something that you’ve learned during your time in the industry? A marriage commissioner must be calm and resourceful. I pin on a lot of boutonnieres and corsages. People don’t know how to do that without sticking somebody. I learned how to work with photographers to maximize good shots for them. You need to leave space, because if everyone’s jammed up then you can’t get nice pictures of everyone. I’ve learned that a long kiss at the end is important for photographers. It’s better now since digital cameras because you can take many shots in a second. But even so, you need to hold it a bit longer. What is the most common thing couples tend to forget when planning their ceremony? Lots of people don’t realize that, when you’re outside, unless there are 10 people there, you need to have a microphone. Because there’s no roof, doors, or walls, you need to have some amplification. They also don’t think about having music beforehand, when the guests are coming in. It makes people feel more comfortable to talk when they’re waiting—just something light for the ambience—and when you’re signing the documents, because

otherwise people are just watching you while pictures are being taken. Music gives them a chance to talk to their neighbours. And I think some brides don’t anticipate how long it’s going to take to get there. If you have a $4,000 dress on, it takes time to get into the car, into the seat. And people don’t realize that, because we’re used to just getting into our cars and leaving. If you’ve got seven women in your wedding party, it takes time to get them in, and sometimes that puts people behind and they’re late. What is your biggest challenge when officiating a wedding? One has to be “on” all the time. If I wake up and I have a headache or I’m worried about something, it doesn’t matter. The couples expect and deserve to have a happy, calm, efficient, fun marriage commissioner. It’s really important. On Saturdays, you might do four weddings, and every wedding is very special for that couple. So you have to be pleasant and happy, and you have to be patient with people who are not necessarily being very helpful.

Can you actually get married at City Hall?

Despite what you see in the movies, couples looking to get married at the last minute cannot just stroll into City Hall and find a judge. You can stop by an Alberta Registry office, pick up an Alberta Marriage Licence, and contact a marriage commissioner to marry you that same day. But if you’re looking for a City Hall or old-timey courthouse wedding in Alberta, you’ll have to book them like any other venue (though every province and jurisdiction will have different regulations).

Why did you become a marriage commissioner? In about 2005, the Supreme Court of Canada made a decision that forced the Alberta government to either invoke the Notwithstanding

Clause and not allow LGBT couples to get married or to allow those couple to be married in Alberta. They ended up allowing it, obviously, and so the reason there is a civil ceremony is that there’s an option for people who don’t want to get married in a church or temple. So you’re appointed as a non-religious person. There were all these letters to the editor in The Edmonton Journal from marriage commissioners who wrote, “On religious grounds I will refuse to marry gays and lesbians!” And I said to my husband, “That’s not right.” And so I applied. It was the only reason I applied. What is one piece of advice you’d give about planning a ceremony in Alberta? Book your marriage commissioner early. I’ve had people that have the hall, the caterer, the dresses—they’ve got everything and they’re ready to go, and they don’t have anybody to marry them because they forgot that part. And the other thing I would say is that it’s your wedding. It’s not your parents’ wedding. Let it be your wedding. n

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Need to know

Floor plans & seating arrangements No matter the event, one of the biggest concerns is figuring out the maximum seating capacity for a space and which table setup will be most conducive for your gathering. Can you fit in more people if you use smaller tables? Should you use rounds or rectangles? Classroom seating or theatre seating? Here are some visuals to help you decide what will work best for you!

Banquet • Tables can be either round or rectangular and seat 6-10 people • Perfect for receptions luncheons, networking dinners, small groups, or weddings • Standard table height is 29-30 inches

Classroom

• Perfect for lectures, seminars, or educational sessions requiring the use of laptops, note taking, or handouts • Each attendee should have a minimum of 2 feet of table space

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

PHOTO COURTESY WESTIN HOTEL EDMONTON

• Tables are either long and narrow or round with chairs on only one side


Need to know

Theatre

Boardroom

• Perfect for events or performances that require minimal note taking

• Perfect for small meetings (approx. 25 attendees) where discussion is the priority

• Rows of chairs are lined up facing a stage, podium, or screen • Offset each row so attendees can see over the person in front of them

• Usually a single oval or rectangular table is used • Ensure there is at least 2 feet of table space for each attendee

Hollow Square, U-Shape & T-Shape • Ideal for smaller groups where there is a speaker in the middle or at one end • Also great for small meetings or weddings • Ensure that you can fit enough chairs around the tables without having to place anyone at the joint where the tables meet

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Need to know

Industry terms & acronyms a la Carte: Products that can be purchased separately

Drayage: The fee a venue charges for receiving and moving your shipments

Action station: An area where guests can interact with the chef and watch their meal being prepared

European plan: No meals are included in the price of a resort or hotel

Air walls: Moveable walls used to separate large rooms into smaller rooms American plan: When three meals a day are included in the price of a meal plan at a resort or hotel Ambient light: Any outside light coming through windows, or overhead room light Attrition rate: The rate at which an event decreases in size, or the number of no-shows on the day of the event divided by the number of attendees registered for an event Banquet captain: The lead person, appointed by the venue, charged with overseeing food service at an event BEO: Banquet Event Order: A document from the venue that outlines all of the event details, logistics, and instructions in order to carry out a successful event Bid document: A proposal submitted by a potential vendor offering services BOH: Back of the House: Support and service areas usually not seen by guests of a hotel or venue Breakout room: A smaller room used when a large group breaks out into small group sessions Call brand: A specified brand name a customer requests when ordering a drink, as opposed to a house brand CMP: Certified Meeting Professional: A well-respected certification for event planning professionals Concurrent sessions: Sessions that occur at the same time Count: The total number of guests at any point during the planning process Covers: Actual number of meals served Dead man: Temporary post used during installation to help support the weight of an overhead structure DMO: Destination Management Organization: A group that specializes in local knowledge like a travel agency, event planner, tour operator, etc. DOS: Director of Sales: The strategic leader in charge of sales plans for a hotel, venue, or supplier 32

Exhibitor kit: A package of information, including the rules and forms relating to a specific exhibition Familiarization trip (Fam Trip): Reducedrate or free travel offered to travel industry professionals to introduce them to an area, its attractions, hotels, and facilities Family-style service: Food served on platters at the centre of the table so guests can serve themselves while seated Force majeure clause: A clause included in most venue contracts that prevents the facility from being held liable should it not be able to hold up their end of the agreement due to circumstances that are not within their control Green room: A private room for speakers, VIPs, and performers to relax and prepare away from the crowd Head count: The real number of guests attending an event House brand: Any brand of liquor served when a customer requests a drink by its generic name House count: The number of guest rooms occupied in a hotel on any given night I&D: Installation and Dismantle: Can also be called Set Up and Take Down Lavalier, lapel, or pendent microphone: A wireless microphone that can be attached to the lapel of a speaker Load In/Load Out: The amount of time needed to unload and reload equipment and/ or the time and date that the venue will allow the unloading and reloading Masking drape: Fabric used to cover storage or areas that should not be displayed Master key: One key that opens all doors, including guest rooms and facility spaces Overset: Refers to the number of seats or meals a venue will plan for beyond the guaranteed number. Most venues will overset by 2-10% of the final count Paid out: A form that authorizes cash withdrawals which will be charged to a master account or guest Pay own: When each guest pays their own charges

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

Plus plus (++): Tax and gratuities are identified as “++” when they are not included in the price Podium: A platform on which a speaker may stand Pre-convention briefing (Precon): A meeting for the planner to review with facility personnel the details of the convention Press kit: A folder assembled for the media, usually includes press releases, product announcements, and general company information Press release: An announcement of an event, performance, or other newsworthy item that is issued to the press Prix fixe: French for “fixed price;” a multi-course meal allowing no substitutions Pro forma invoice: An invoice sent to a buyer prior to shipment that details the kinds and quantities of goods to be shipped Rack rate: A hotel’s standard guest room rate RFP: Request For Proposal: A written request from the event planner to the venue covering the preliminary details of the event in order to receive pricing information or a proposal Riser: A platform used to create a stage Roll-in meal: Buffet presented on a moveable cart Rooming list: A list of guest names and any special room requests that is given to a hotel prior to the event Roving microphone: A microphone that can be passed around the audience for questions and audience participation Shoulder season: The period of time that falls between high and low season Skirting: The fabric that is affixed around tables, stages, and risers to hide cords, materials and storage space Spouse or partner programs: Activities planned for guests of meeting participants Stay over: Guests who opt to remain at a hotel past the departure date Strike: Taking down exhibits and staging T&M: Time & Materials: A type of billing in which a customer is charged for labour costs (time) and materials Technical rehearsal: A run through of any technical elements like lights, sound, and projection Technology butler: A staff member who assists guests with technology questions and problems Throw distance: The distance between the projector and the stage Traffic flow: The movement or flow of attendees through an exhibit, or how they travel from room to room Truss: Structural element hung above for the purpose of suspending lighting equipment Walk or being walked: When a guest with a confirmed reservation is sent to another hotel due to overbooking n


Need to know

Important information Is this your first time hosting an event in Alberta? Or do you have guests arriving from out of town? Here is some helpful information that they will need to know to make the most of their stay.

Liquor Laws

Association of Destination Management Executives (ADME) adme.org

Global Business Travel Association— Canada (GBTA) gbta.org/Canada

Business Events Industry Coalition of Canada (BEICC) beicc.com

Healthcare Convention & Exhibitors Association (HCEA) hcea.org

Canadian Association of Exposition Management (CAEM) caem.ca

Incentive Marketing Association (IMA) incentivemarketing.org

Canadian Association of Professional Speakers (CAPS) canadianspeakers.org Canadian Society of Professional Event Planners (CanSPEP) canspep.ca

The legal age for the consumption of alcoholic beverages in Alberta is 18. It is unlawful to consume liquor in a public place other than a residence or licensed premise.

Canadian University and College Conference Organizers Association (CUCCOA) cuccoa.org

Rules of the Road

Center for Exhibition Industry Research (CEIR) ceir.org

A distracted driving law is in effect for all of Alberta. This makes nearly every form of driver distraction illegal — such as personal grooming, reading, texting, other hand-held cellphone use, and GPS programming to name a few. Infractions are subject to hefty fines.

Connected International Meeting Professionals Association (CIMPA) cimpa.org Convention Centres Canada conventioncentrescanada.com

Tax

Convention Industry Council (CIC) conventionindustry.org

Alberta has no PST (Provincial Sales Tax). GST (Goods and Services Tax) is five percent.

Corporate Event Marketing Association (CEMA) cemaonline.com

Tipping

Destination Marketing Association International destinationmarketing.org

Diners should be advised that a 15 to 20 percent tip is considered standard; though, dining establishments may include gratuities in the cost of the meal for large groups.

Time Zone The province is in the Mountain Time Zone — one hour ahead of Pacific Time and one hour behind Central Time.

Numbers to Note

PHOTO BY ADOBE STOCK

Associations You Should Know

Emergency........................................................911 Directory Assistance.....................................411 Road Reports...................................................511 Environment Canada Weather Service: Banff........................................403-762-2088 Calgary................................... 403-299-7878 Edmonton.............................780-468-4940 Jasper........................................780-852-3185 Red Deer.................................403-342-7474

Destination Marketing Association of the West (DMAWest) dmawest.org

International Association of Conference Centres (IACC) iacconline.org International Association of Convention Centres (AIPC) aipc.org International Association of Exhibitions and Events (IAEE) iaee.com International Association of Fairs and Expositions (IAFE) fairsandexpos.com International Association of Professional Congress Organisers (IAPCO) iapco.org International Association of Venue Managers (IAVM) iavm.org International Festivals & Events Association (IFEA) ifea.com International Hotel & Restaurant Association (IH&RA) ih-ra.com International Live Events Association (ILEA) ileahub.com Meeting Professionals International (MPI) mpiweb.org

Exhibit & Event Marketers Association (E2MA) e2ma.org

National Association of Consumer Shows (NACS) nacslive.com

Exhibit Designers and Producers Association (EDPA) edpa.com

Professional Convention Management Association (PCMA) pcma.org

Exhibition Services & Contractors Association (ESCA) esca.org

Religious Conference Management Association (RCMA) rcmaweb.org

Event Service Professionals Association (ESPA) espaonline.org

Society for Incentive Travel Excellence—Canada (SITE) sitecanada.org

Financial & Insurance Conference Planners (FICP) ficpnet.com

Society of Independent Show Organizers (SISO) siso.org

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Parting thoughts

How to budget your event By Matthew Stepanic

CATERING

AUDIO-VISUAL

»» Food (meals, snacks & desserts) »» Alcohol (wine, beer & spirits) »» Non-alcoholic beverages (pop, coffee, etc.) »» Catering staff fees »» Gratuities

»» »» »» »»

VENUE EXPENSES

»» »» »» »» »»

»» »» »» »»

Room rental Power Parking Security

DÉCOR »» »» »» »»

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Floral displays Signage Room décor Table settings & centrepieces

A/V equipment Screens Projectors Wi-Fi access

TRANSPORTATION Limos Taxis Shuttles Guest travel costs: flights & mileage Hotel rooms & room blocks

MARKETING »» »» »» »» »»

Website Advertising Social media promotion Email service Marketing services

ENTERTAINMENT

PRINTING

»» »» »» »» »» »»

»» »» »» »» »» »»

Speakers Master of Ceremonies Musicians DJs Special performers Officiants

Graphic designer Postage and shipping Save-the-dates Invitations Programs Name badges

Budgeting Tips zz Don’t forget to budget an overage of about 10–20%! zz For every line item, ask yourself, is this essential or nice to have? zz Not sure what to budget for some items? Contact a few vendors for quotes to create an estimate and find a fair price. zz Keep all the event stakeholders up to date on your event’s budget to ensure they’re comfortable with any increased costs.

ATTIRE »» Costumes »» Uniforms

COSMETIC SERVICES »» »» »» »»

Hair styling Make-up Manicures & pedicures Spa services

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

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ICONS FROMFLATICON.COM; PHOTO COURTESY STOCK.ADOBE.COM

Not sure what all the costs may be for your event? Here’s a useful guide for how to break down your budget once you have a number set. Whether you’re an old-fashioned spreadsheet fan or enjoy using the latest budgeting software, this list will help you remember what potential expenses to track!


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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2017

Profile for Tanner Young Publishing Group

Alberta Meeting & Event Guide - Spring/Summer 2017  

Written by and for Alberta’s meeting and special event planners, the Alberta Meeting & Event Guide showcases the province’s wealth of incred...

Alberta Meeting & Event Guide - Spring/Summer 2017  

Written by and for Alberta’s meeting and special event planners, the Alberta Meeting & Event Guide showcases the province’s wealth of incred...