Paid Time Off - Vacation

TERMINATION ON DAY PRIOR TO HOLIDAY

Staff who are terminated, voluntarily or by school action, on the day preceding a holiday are not eligible for holiday pay.

PAID TIME OFF – VACATION

REGULAR EMPLOYEES (12-MONTH) Paid vacation leave is provided each year to regular 12-month full-time and part-time staff based on length of service. Staff members will be credited for years of service within the organization for purposes of vacation time calculation.

Paid vacation days are allocated based on full time equivalency (FTE). Vacation time is paid at the eligible staff member’s base rate of pay at the time of vacation.

VACATION SCHEDULE — REGULAR FULL- and PART-TIME STAFF (12-MONTH) Newly-hired staff receive 10 vacation days in their first year, prorated according to their hire date and FTE.

Thereafter, vacation is allocated as follows:

Year Vacation

At the start of the 2nd year (July 1st) at 1.0 FTE.

At the start of the 3rd year (July 1) at 1.0 FTE through the 6th school year.

At the start of the 7th year (July 1) at 1.0 FTE through the 9th school year.

At the start of the 10th year (July 1) at 1.0 FTE through the 14th school year.

At the start of the 15th year (July 1) at 1.0 FTE and thereafter.

14 days/112 hours

18 days/144 hours

20 days/160 hours

23 days/184 hours

26 days/208 hours

For the purpose of taking vacation time, full vacation time is allotted on July 1 of each year.

Regular part-time staff members receive prorated paid vacation time based on FTE. Vacation time is paid at the eligible staff member’s base rate of pay at the time of vacation. However, for payment of accrued vacation time upon termination of employment see the below “Termination of Employment” section.

TERM OF PROJECT EMPLOYEES

Term of project employees are granted vacation based on their regularly scheduled hours and may be prorated based on the length of the project or the predetermined start and end dates. Employees transferring to a “term of project” position will follow this guideline as well, subject to their work schedule as defined above.

PROCEDURES FOR USE OF VACATION LEAVE

For payment of accrued vacation time upon termination of employment, see “Termination of Employment” section below.

Staff members who transfer from temporary or part-time to a regular full-time position will be eligible for vacation based upon their transition date according to the “New Hire Vacation Allocation” for their first year only. Thereafter, beginning July 1st of the next budget year, staff members will be allocated vacation based on their length of service using their original hire date. Staff members who transfer to temporary or part-time status will be paid for their prorated, unused vacation time based on the number of full calendar months they worked in a vacation-eligible position. If vacation time has already been used, then no vacation payment will be made.

REQUESTING VACATION

Every attempt will be made to accommodate vacation requests. All vacation must be requested in advance and must be approved by the staff member’s manager. The manager has the right to decline a request if the vacation schedule interferes with school needs. If a paid holiday falls within a vacation period, it will be paid as a holiday. If a staff member is hospitalized or experiences an illness or injury that results in an STD claim while on vacation, the applicable days will be charged to STD. No other use of time while on vacation is permitted.

PAYMENT IN LIEU OF TIME OFF

No active staff member will receive payment for vacation in lieu of taking the time off. Additionally, staff must take their vacation in the same fiscal year (July 1 to June 30) in which the vacation is credited and will not be able to carry over accrued or unused vacation into the next fiscal year.

TERMINATION OF EMPLOYMENT

Staff members who leave the school will be paid for prorated unused vacation for that year only based on the number of full calendar months worked that year. If vacation has already been used, then no vacation payment will be made. Payment of vacation does not extend the employment period beyond the date of termination.

Staff members who terminate employment due to disability (i.e., are eligible to receive LTF or Social Security disability benefits), or who voluntarily resign or are involuntarily terminated as a result of job elimination or reduction in force after twenty (20) years of service, and have worked at least one (1) day of the fiscal or school year will be paid for their full year’s unused vacation allotment without proration.

VACATION AND LEAVES OF ABSENCE

Staff who are eligible for the following types of leave will receive their full vacation accrual for the year: ● FMLA

● STD

● Workers Compensation ● Military ● OFLA

● Maternity and Parental ● OMFLA

However, staff members who go on an unpaid leave of absence will receive prorated vacation time based on the amount of time worked.