Technology Device Management

TECHNOLOGY DEVICE MANAGEMENT AND OWNERSHIP

The laptop issued to you is managed and owned by SYS Education, LLC as part of ORCA’s management agreement. As an employee of ORCA, it is your responsibility to use best practices to keep the device in good working condition, including: ● Storing the laptop in a cool environment ● Periodically running the device off of battery power to extend battery life ● Ensuring adequate airflow beneath the device during longer use ● Keeping food and drink at least an arm’s length away from the device at all times ● Avoiding moisture in any openings of the device ● Cleaning the screen while the device is powered off and unplugged by dampening a clean, soft, lint-free cloth or paper with water only, not using detergents or spraying anything directly on the screen

● Using only the power adapter intended for your device rather than any third-party alternatives ● Never modifying the hardware of the device, such as installing memory or making physical repairs at home ● Storing important and sensitive documents in the cloud using Google Drive The device remains the property of SYS Education and may not be resold. In the case of employee termination, the device and any other electronics received for use with the device will be returned to ORCA within seven (7) calendar days of termination.

APPROPRIATE USE AGREEMENT

The laptop is intended for work use only. A personal device should be used for any non-work technology use such as internet browsing or communication. Appropriate use also prohibits the following: ● Transmission of any material in violation of any local, state or federal law. This includes, but is not limited to: copyrighted material, threatening or obscene material or material protected by trade secrets.

● Any form of vandalism, including but not limited to damaging hardware, computer systems, or networks, and/or disrupting the operation of the network. ● Copying and/or downloading commercial software or other material e.g. music, in violation of federal copyright laws. ● Use of the device for financial gain, commercial activity or illegal activity, e.g. hacking. ● Use of the device for political activity.

● Use of the device to access pornographic or obscene material.

DEVICE REPAIRS AND REPLACEMENT

SYS assumes responsibility for device repair and replacement of the laptop through the use of Apple Support. All devices are covered under a comprehensive warranty through AppleCare+ for three (3) years following device purchase and will be reinstated by SYS at the conclusion of the warranty. If repairs or replacement are needed, it is the employee’s responsibility to open a ticket with Apple Support as directed during onboarding and to complete the support process as requested by Apple, as well as notifying SYS that the support process has been initiated.

PERIPHERIES AND OTHER CONSUMABLES

While other peripherals and consumable items will be provided for use with the laptop, including but not limited to a mouse, keyboard, multiport adapter, laptop cases, and laptop keyboard skins, these are not maintained by SYS and are the employee’s responsibility to maintain. If a replacement is needed for these items, please contact a supervisor at ORCA regarding next steps.

BROADBAND SERVICE FOR WORK AT HOME STAFF

Staff who work at home are required to maintain broadband access to the Internet, as well as a dedicated phone line that is available during working hours. If an unexpected technology issue occurs (e.g. Internet outage), the staff member may take up to thirty (30) minutes to determine if the issue can be resolved. If the outage is unresolved or intermittent issues persist, the employee will need to come into the school office or move to an approved location with required technology to continue working. For non-exempt employees, time spent commuting to the school office or approved location will not be compensated. Staff members must consult with their supervisor to determine how to make up the time spent commuting to the school office or approved location.

REGULATORY COMPLIANCE / RISK MANAGEMENT

1. On-Site Inspection: Staff who work at home are required to permit an on-site review of their home office/workspace upon request, whether it is a scheduled or unscheduled visit, as long as it is during the staff member’s core work hours.

2. Reporting Injuries: Injuries sustained by a staff member while working at home may be covered by the workers’ compensation policy. If you are injured while working at home, you must contact your supervisor and Human Resources immediately by completing a Report of Accident or Injury form. 3. Injuries to Visitors: Oregon Charter Academy is not responsible or liable for injuries sustained by visitors to an employee’s home office or assigned office location.