Transfer Between Employee Statuses

allocation will be granted at the start of each new year. Prorations for leave will be in line with prorations of sick leave for regular employees.

PROCEDURES FOR USE OF SICK LEAVE

Prior to or on the day of expected absence from work due to illness, the staff member must contact their manager directly. The staff member should call each day to report an absence or must inform the manager in advance of the nature and expected length of absence due to an illness that will exceed one day. (Note: the information given to the manager regarding the “nature” of the absence should be limited to a basic statement of the reason for absence; for example, that the staff member is ill. The staff member should not provide medical details to the manager). Once a staff member exhausts all of sick and other paid time off, remaining days must be taken as unpaid time off. All absences should be recorded in WorkForceNow.

Human Resources reserves the right to request medical documentation to support any sick day use, in accordance with applicable law.

EXTENDED ILLNESS

For absences due to illness which extend beyond three (3) consecutive working days, please contact Human Resources. (In such cases, staff must still notify their manager of their absence, as described in the above “Procedures” section). After taking five (5) consecutive days or sick leave, staff may be eligible to receive Short-Term Disability. See ORCA Benefits Guide for additional details.

ADJUSTED SERVICE DATES

Twelve-month staff who are rehired into a benefit eligible position within one (1) calendar year of their termination date will receive service credit for paid time off based on their original hire date. Ten-month staff who are rehired into a benefit eligible position within one (1) school year of their termination date will receive service credit for paid time off based on their original hire date.

TRANSFER BETWEEN EMPLOYMENT STATUSES

Staff who transfer from temporary or part-time to a regular full-time or term of project position will be eligible for vacation, sick, personal and floating holidays based upon their transition date according to the “New Hire Allocation” for their first year only. Thereafter, beginning July 1 of the next calendar year, staff will be allocated vacation, sick, personal and floating holidays based on their length of service using their original hire date or rehire date, if applicable.