Meeting Flow Chart-Projects Currently Under Review
Summary of Operations
B.O.D. Meetings Schedule
ATTENTION - IMPORTANT INSERT!
Please read the “$30 Million Deficit? Really?”
ar cle that has been included as an insert in this October issue of the LINK Magazine. The ar cle was wri en by the Associa on's Director of Finance, Lisa Hermann.
The Associa on's hope is that you will find the ar cle informa ve as well as helpful to quell the rumors about the Associa on Reserve funding.
B.O.D.MOTIONS
Sun City Summerlin Community Association, Inc. Meeting of the Executive Board of Directors
OwnerAttendance was in person, by Zoom and teleconference. September 10, 2024
MOTIONS
Board Members inAttendance in person: Jeff Rorick, Ellen Bachman, Judy Williams, Erik Braun, Lynn Kasner Morgan, Kenneth Resnik
Board Members inAttendance by Zoom: Dick Clark, Gerry Sokolski
Acceptance of September 10, 2024, Executive Board of Directors Meeting Agenda
MOTION by Judy Williams to accept the Agenda for the September 10, 2024, meeting of the Executive Board of Directors as presented.
SECOND by Lynn Kasner Morgan UNANIMOUSLYAPPROVED
Approval of the Executive Board of Directors Meeting Minutes from theAugust 13, 2024, Board Meeting
MOTION by Ellen Bachman to approve the Minutes from theAugust 13, 2024, meeting of the Executive Board of Directors as presented.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
CONSENT CALENDAR
MOTION by Jeff Rorick that there being no objection to approving items Athrough F as presented on the Consent Calendar that these items be adopted and the full text of the resolutions, reports or recommendations contained, be recorded in the Minutes of this meeting.
SECOND by Ellen Bachman UNANIMOUSLYAPPROVED
VI. NEW BUSINESS
A. Financial StatementAcceptance –Previously Distributed to the SCSCAI Board of Directors and posted on the webpage at suncitysummerlin.com.
MOTION by Gerry Sokolski to accept the recommendation from the Finance Committee from their meeting onAugust 29, 2024, to accept the previously distributed June 30, 2024, Financial Statement without comments,
B.O.D.MOTIONS
subject to audit, and to acknowledge that pursuant to NRS 116.31083 (7) the Board of Directors have been given the opportunity to review the financial information listed in NRS 116.31083 (7) (a thru e).
SECOND by Ellen Bachman UNANIMOUSLYAPPROVED
B. Postage Machine Lease Motion #1
MOTION by Gerry Sokolski that the Board of Directors deems the lease with Mailmax falls under Section 6.3, Item (a) number four (4) of the Restriction on Powers of the Board of Directors as stated in the Sun City Summerlin CommunityAssociation, Inc. Master Bylaws and therefore by this motion approve entering into a sixty-three (63) month lease for a postage machine.
SECOND by Ellen Bachman UNANIMOUSLYAPPROVED
Motion#2–refertotheBoardPacketonthis itemtofillinthetermsofthismotion,based on
MOTION by Gerry Sokolski to accept the recommendation from the Finance Committee from their meeting onAugust 29, 2024, enter into a sixty-three (63) month lease with Mailmax for the ScanPro 1000 IX5 postal machine for the per month lease cost of $178.00.The 2024/2025 Operating Budget is budgeted at $750.00 a quarter ($250.00/month) so this expense would be $72.00 under the budgeted monthly amount.
MOTION by Judy Williams to accept the recommendation from the CommonArea Properties Committee from their meeting on August 20, 2024, and the Finance Committee Meeting from their meeting onAugust 29, 2024, to accept the quote from FindlayToyota for the purchase of a 2024ToyotaTacoma in the amount of $35,904.71, including sales tax and document fees.There will be no delivery charges as the vehicle will be picked up by staff at the dealership.This expenditure was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $40,000.00 to replace the 2015 ChevroletTrax and will be
under the budgeted amount for the fiscal year ending June 30, 2025, by $4,095.29.
SECOND by Ellen Bachman MOTION PASSES 7-0-1, Abstaining Erik Braun
D. 12-2024-2025-Facility Maintenance Department-Replacement of 2013 Toyota Tacoma
MOTION by Judy Williams to accept the recommendation from the CommonArea Properties Committee from their meeting on August 20, 2024, and the Finance Committee Meeting from their meeting onAugust 29, 2024, to accept the quote from FindlayToyota for the purchase of a 2024ToyotaTacoma in the amount of $35,904.71, including sales tax and document fees.There will be no delivery charges as the vehicle will be picked up by staff at the dealership.This expenditure was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $40,000.00 to replace the 2013ToyotaTacoma and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $4,095.29.
SECOND by Ellen Bachman UNANIMOUSLYAPPROVED
E. 13-2024-2025-Mountain ShadowsAreaPole Lights-Fixture Replacement MOTION by Judy Williams to accept the recommendation from the CommonArea Properties Committee from their meeting on August 20, 2024, and the Finance Committee Meeting from their meeting onAugust 29, 2024, the quote from Commercial Lighting for the purchase of the eighty-two (82) pole light fixtures for the Mountain Shadows Parking Lots,Tennis Courts, Shuffleboard Courts, and Horseshoe Pits in the amount of $21,061.60, including sales tax and delivery.The installation will be done by SCSCAI staff.This expenditure was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $21,468.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $406.40.
SECOND by Erik Braun UNANIMOUSLYAPPROVED
NOTE: Board Member Gerry Sokolski left the meeting at 10:03 am and was not present to vote on the following items.There was a total of seven (7) Board members to vote on the following items.
F. 14-2024-2025-Mountain Shadows Fitness Center-Pool -Salt Cells Replacement MOTION by Judy Williams to accept the recommendation from the CommonArea
Properties Committee from their meeting on August 20, 2024, and the Finance Committee Meeting from their meeting onAugust 29, 2024, the quote from VivoAquatics for the purchase of the two (2) salt cells for the Mountain Shadows Pool in the amount of $10,944.44, including sales tax and delivery. Noting that shipping charges are currently unstable, this motion allows for an increase in any documented increase in shipping fees. Installation will be done in house by SCSCAI staff.This expenditure was not included in the 2024/2025 Reserve Fund Expenses Budget and will be over the Reserve Fund Budget by $10,944.44.
SECOND by Kenneth Resnik
UNANIMOUSLYAPPROVED
G. 15-2024-2025-Golf Department – Palm Valley, Highland Falls, and Eagle Crest Pro Shops – Rental Golf Clubs Replacement
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on August 20, 2024, and the Golf Oversight Committee Meeting from their meeting on August 21, 2024, and the Finance Committee Meeting from their meeting onAugust 29, 2024, the purchase of forty (40) sets of Rental Golf Clubs including Golf Bags from Callaway Golf in the amount of $67,171.82 including sales tax and estimated shipping.These Rental Clubs will replace the existing sets at Palm Valley, Highland Falls and Eagle Crest.This expenditure for replacement was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $75,000.00 and the replacement will be under the budgeted amount for the fiscal year ending June 30, 2025, by $7,828.18.
SECOND by Ellen Bachman
UNANIMOUSLYAPPROVED
H. 16-2024-2025-Golf Department-Beverage Carts-Ice Machine Replacement (location Riser Room at Highland Falls)
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on August 20, 2024, and the Finance Committee Meeting from their meeting onAugust 29, 2024, the purchase of one (1) Ice Machine from Sunrise Refrigeration in the amount of $6,953.66 including sales tax, freight, and installation.This machine will replace the existing machine that was purchased in 2011. The ice machine is located in the riser room at Highland Falls.This expenditure for
replacement was approved in the 2024/2025 Reserve Fund Expenses Budget in the amount of $9,100.00 and the replacement will be under the budgeted amount for the fiscal year ending June 30, 2025, by $2,146.34.
SECOND by Erik Braun
UNANIMOUSLYAPPROVED
I. 17-2024-2025 – Golf Department-Eagle Crest Pro Shop –Air Compressor Replacement – Emergency Purchase Ratification
MOTION by Jeff Rorick to ratify the emergency replacement of anAir Compressor at Eagle Crest in the amount of $649.17 including sales tax, the unit was picked up in-person by staff. This is a budgeted item in FY2024-2025 in the amount of $900.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $250.83.
SECOND by Kenneth Resnik
UNANIMOUSLYAPPROVED
J. 18-2024-2025-Golf Maintenance-Highland Falls Ice Machine Replacement
MOTION by Jeff Rorick to accept the recommendation from the CommonArea Properties Committee from their meeting on August 20, 2024, and the Finance Committee Meeting from their meeting onAugust 29, 2024, the quote from Sunrise Refrigeration for the replacement of the Ice Machine for the Highland Falls Golf Maintenance Facility, in the amount of $6,889.72.This price includes tax, delivery, and installation of the ice machine. This expenditure was approved in the 20242025 Reserve Fund Expense Budget in the amount of $7,000.00 and will be under the budgeted amount for the fiscal year ending June 30, 2025, by $110.28.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
K. 20-2024-2025-Information Technology Department -Election Software-Remark OMR- Purchase Ratification
MOTION by Erik Braun to ratify the emergency replacement of Remark OMR software for Elections in the amount of $1,295.00.This is an unbudgeted Operating expense.
M.Architectural Review – Proposed Development Standard Change - Color Palette
MOTION by Ellen Bachman to accept the recommendation of theArchitectural Review Committee and adopt the proposed Color Palette for the exterior painting of the homes.
SECOND by Judy Williams
UNANIMOUSLYAPPROVED
N. Change to Rules and Regulations –Add Towing of Unauthorized Vehicles or Vehicles Parked in Handicap Spaces without Handicap License Plate or Placard MOTION by Kenneth Resnik to add the following wording to the Sun City Summerlin CommunityAssociation, Inc. Rules and Regulations, underArticle IV, Section E. Parking at SCSCAI Facilities. “Sun City Summerlin CommunityAssociation, Inc., pursuant to Nevada state laws NRS 116.3102
and NRS 487.038 may remove vehicles that are improperly parked onAssociation owned property with 48 hour written or oral notice. However, no notice is required to remove a vehicle that (1) is blocking a fire hydrant, fire lane or parking space designated for the handicapped; or (2) Poses an imminent threat of causing a substantial adverse effect on health, safety or welfare of the commoninterest community.There are signs in all parking lots indicating the name and phone number of the towing company to contact if your vehicle is towed. SCSCAI is not responsible for any expenses or damages related to the towing and recovery of the towed vehicle”.
SECOND by Ellen Bachman UNANIMOUSLYAPPROVED
NOTE: Board Member Gerry Sokolski returned to the meeting at 10:17 am and was present to vote on the remaining items on the agenda. There was a total of eight (8) Board members to voteontheremainingitemsontheagenda.
VII. ADJOURNMENT
MOTION by Kenneth Resnik, that there being no further business to come before the Board of Directors, that the meeting be adjourned at 11:34 am.
SECOND by Jeff Rorick UNANIMOUSLYAPPROVED
SCSCAI General Membership Meeting NORA Ballot Count September 5, 2024
Dear Sun City Summerlin Owners,
The SCSCAI Membership meeting for the purpose of counting ballots was called to order at 8 a.m. (September 5, 2024), and concluded at approximately 4:45 p.m. The results of the NORA initiative ballot counting were as follows.
3,552 - YES Votes in favor of the NORA Amendment / 527 - NO Votes not in favor of the NORA Amendment.
141 Ballots were voided because the person had already voted, submitted a signed ballot but did not cast a vote, was not an owner or did not sign their ballot.
1.There are 7,781 homes in Sun City Summerlin. It will take 5,214 (67%) YES votes to pass the NORA Amendment or 2,563 (33%) NO votes to defeat the NORA Amendment.
2. Since enough votes were not obtained to pass or defeat the NORA Amendment, the Board of Directors passed the following motion, therefore the balloting period is extended to October 29, 2024, at 5 p.m. – only for those Owners who have not yet cast a valid ballot.
Motion: In the event we do not reach the number of votes needed to pass or fail the NORA Amendment, the Board of Directors hereby votes to extend the voting period until October 29, 2024, at 5 p.m., only for those who have not yet cast a ballot. If the number of votes needed to pass or fail the NORA Amendment are received, then the voting period will not be extended.
Those Owners who have not yet voted or votes were not recorded due to a voided ballot, will be provided a new ballot and may be contacted by a member of the Election Committee Sub Committee. The ballot box will be at Mountain Shadows Community Center once the new ballots are available.
Sent from the Office of the Executive Director on behalf of the SCSCAI Election Committee.
MEETING FLOW CHART FOR PROJECTS CURRENTLY
MEETING FLOW CHART FOR PROJECTS
SUMMARYOFOPERATIONS
SUMMARYOFOPERATIONS
B.O.D.MEETINGSSCHEDULE
Official Notice Board of Directors
2024 MEETING SCHEDULE
All meetings held in-person with courtesy view and teleconference only *
* Courtesy View Only Zoom Information: As a courtesy, the Association is providing owners with view only access through video and teleconferencing via Zoom. The instructions on obtaining view or teleconference only access to this meeting for Zoom are included with this notice. The meeting itself is in-person, not virtual. Utilizing view or teleconference only access does NOT constitute owner attendance at or participation in the meeting.
BOD Membership
Month Meetings Meetings
January 1/09/24
February 2/13/24 2/28/24** Annual Mtg. 2/29/24*** Organiz. Mtg.
March 3/12/24 (Evening)
April 4/09/24
May 5/14/24 5/31/24****
June 6/11/24
July 7/09/24
August 8/13/24 (Evening)
September 9/10/24
October 10/08/24
November 11/12/24
December 12/10/24
**Annual meeting Wednesday, 2/28/2024, at 8 a.m.
*** Organizational Meeting Thursday, 2/29/2024 at 9 a.m.
All daytime meetings will be held at Starbright Theatre, at 9 a.m., unless noted otherwise. Executive Sessions are typically held after the Board Meetings; however, Executive Sessions are sometimes held during a recess of the Board Meeting for various reasons.
Evening Meetings: All evening meetings will be held at Starbright Theatre, at 6 p.m. Executive Sessions are typically held prior to any evening meeting(s).
Note: A resident has the right to:
• Have a copy of the minutes, a summary of the minutes or a recording of the meeting upon request ($.10 per page and $1.00 for the recording per meeting) (NRS 116.31083). Copies of the minutes and recordings of recent Board meetings may be downloaded from the website without charge.
• Speak to the Executive Board, unless the Executive Board is meeting in Executive Session (NRS 116.31085).
• The Agenda is posted on the Association bulletin boards and website on the Friday prior to the meeting.
• Utilizing the courtesy view or teleconference only access does not constitute owner attendance at the meeting and therefore does not entitle any owner utilizing view or teleconference only access with the rights of owners who attend the meeting, including, but not limited to, the right to speak at the meeting.
• Recordings of Board meetings will be made. The recordings will be kept for a period of ten years in the Administration’s Executive Director’s office in the Mountain Shadows Community Center. Recordings, minutes or a summary of minutes will be available not more than 30 days after the meeting (NRS 116.31083). Depending upon meeting schedules, on occasion, the minutes or summary of the minutes may be in draft form.
All scheduled Board of Director meetings are held at Starbright Theatre and/or by Zoom. All scheduled Committee Meetings are held at Desert Vista Committee Room and/or by Zoom.
SCSCAI Board of Directors and Committee Meetings
The Board agenda is posted on the Administrative bulletin board, on the website, and in the community centers. Copies may be obtained in the Administration office on the Friday prior to the meeting. All meetings will be held at Desert Vista except where noted on the calendar. For updates, please visit www.suncitysummerlin.com
