June 2024 - Link Magazine Blue Pages

MOTION by Steve Commander to add to the Agenda for the May 14, 2024, meeting of the Executive Board of Directors the Board Member Eligibility Disclosure Form from Steve Commander to Packet C and remove the following wording in the motion for Roman Numeral VII New Business, Item B Board Member Eligibility Disclosure Form for Existing Board Members 'It is also noted that Board Member, Steve Commander did not submit the required form'.

MOTION FAILED FOR LACK OF A SECOND

Acceptance of the Executive Board of Directors Meeting Minutes from the April 09, 2024, Board Meeting

MOTION by Ellen Bachman to approve the Minutes from the April 09, 2024, meeting of the Executive Board of Directors as presented.

SECOND by Judy Williams

MOTION PASSED 8-1, Steve Commander Opposed

CONSENT CALENDAR

MOTION by Jeff Rorick that there being no objection to approving items A through G as presented on the Consent Calendar that these items be adopted and the

full text of the resolutions, reports or recommendations contained, be recorded in the Minutes of this meeting.

SECOND by Dick Clark

MOTION PASSED 8-0-1, Steve Commander Abstained

VI. UNFINISHED BUSINESS

B. 178-2023.2024 Food and Beverage – Tavern at the Falls Sewer Repair (odor elimination)

MOTION # 1

MOTION by Dick Clark to rescind the action taken by the Board at the February 13, 2024, Board of Directors meeting relative to 178-2023.2024 Food and Beverage –Tavern at the Falls Sewer Repair (odor elimination).

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

MOTION # 2

MOTION by Dick Clark to approve a re-bid process for work required for 178-2023.2024 Food and Beverage –Tavern at the Falls Sewer Repair (odor elimination).

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

C. 180-2023.2024 Food and Beverage – Summit Restaurant Sewer Repair (odor elimination)

MOTION # 1

MOTION by Dick Clark to rescind the action taken by the Board at the February 13, 2024, Board of Directors meeting relative to 180-2023.2024 Food and Beverage –Summit Restaurant Sewer Repair (odor elimination).

SECOND by Judy Williams

UNANIMOUSLY APPROVED

MOTION # 2

MOTION by Dick Clark to approve a re-bid process for work required for 180-2023.2024 Food and Beverage –Summit Restaurant Sewer Repair (odor elimination).

SECOND by Jeff Rorick

UNANIMOUSLY APPROVED

VII. NEW BUSINESS

A. Financial Statement Acceptance – Previously Distributed to the SCSCAI Board of Directors and posted on the webpage at suncitysummerlin.com.

MOTION by Gerry Sokolski to accept the recommendation from the Finance Committee from their meeting on April 25, 2024, to accept the previously distributed February 29, 2024, Financial Statement without comments, subject to audit, and to acknowledge that pursuant to NRS 116.31083 (7) the Board of Directors have been given the opportunity to review the ﬁnancial information listed in NRS 116.31083 (7) (a thru e).

SECOND by Erik Braun

UNANIMOUSLY APPROVED

B. Board Member Eligibility Disclosure Form for Existing Board Members

MOTION by Ellen Bachman, as Secretary of the Sun City Summerlin Board of Directors, to note that Board members Ellen Bachman, Dick Clark, Kenneth Resnik, Jeff Rorick and Judy Williams have all complied with the February 14, 2023 Board Resolution requiring that all Board members that were not up for election in the

ASSOCIATION BUSINESS

JUNE 2024

current year submit the approved form attesting to their status in regard to the Nevada Revised Statute and Sun City Summerlin Community Association, Inc., as they pertain to serving on the Board of Directors. It is also noted that Board Member, Steve Commander did not submit the required form. The submitted forms and this motion to become a part of the Sun City Summerlin Community Association, Inc. records.

SECOND by Gerry Sokolski

MOTION PASSED 8-1, Steve Commander Opposed

C. Rules & Regulations – Unenforceable RulesGreenbelts

MOTION by Kenneth Resnik to approve the recommendation of the Legal Review Committee from their meeting on April 11, 2024, to amend the SCSCAI Rules and Regulations as follows: Article III, Paragraph J – Green Belts shall be removed. The change to the SCSCAI Rules and Regulations will be published in the June 2024 Link Magazine and will be effective July 03, 2024.

SECOND by Ellen Bachman

MOTION PASSED 8-0-1, Steve Commander Abstained

D. Write Off Debt for Remaining Fines for Violation # 13104

MOTION by Judy Williams to accept the recommendation of the Collection Committee from their meeting on April 22, 2024, to write off the debt for the remaining ﬁnes for Violation # 13104 in the amount of $350.00. The property violation has been cured since May 23, 2023, and remains in compliance, and because the administrative fees, associated with the continuation of updating the property ﬁle, would equate to more than the total violation.

SECOND by Dick Clark

UNANIMOUSLY APPROVED

E. Write Off Debt for the Fines for Violation # 13620

MOTION by Judy Williams to accept the recommendation of the Collection Committee from their meeting on April 22, 2024, to write off the debt for the ﬁnes for Violation # 13620 in the amount of $1,650.00. The property was sold as a foreclosure sale, and the total owed was $13,402.50, which included abatement charges. The abatement charges, totaling $11,752.50, have been paid by the new owner, leaving the balance of ﬁnes at $1,650.00, for property violations, which had been cured by the previous owner.

SECOND by Kenneth Resnik

UNANIMOUSLY APPROVED

NOTE: Board Member Gerry Sokolski left the meeting at 9:42 am and was not present to vote on the following items. There was a total of eight (8) Board members to vote on the following items.

F. 07-2023.2024 - Sun Shadows Community and Fitness Center – Drinking Fountains ReplacementsPrice Increase

MOTION # 1

MOTION by Dick Clark to rescind the action taken by the Board at the April 09, 2024, Board of Directors meeting relative to 07-2023.2024 – Sun Shadows Community and Fitness Center – Drinking Fountains Replacements- Price Increase.

SECOND by Erik Braun

UNANIMOUSLY APPROVED

MOTION # 2

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on March 12, 2024, for the purchase from Grainger for two (2) Elkay wall mounted, refrigerated drinking fountains with bottle fillers and two (2) filter cartridges for Sun Shadows in an amount not to exceed $3,500.00, including sales tax and delivery charges. The labor for removing the old fountains and installing the new fountains will be done by SCSCAI staff. This expenditure was approved in the 2023/2024 Reserve Fund Expenses Budget in the amount of $3,500.00 and will be under or equal to the budgeted amount for the fiscal year ending June 30, 2024. Noting that shipping charges are currently unstable, this motion allows for an increase in any documented increase in shipping fees

SECOND by Erik Braun

UNANIMOUSLY APPROVED

G. 208-2023.2024 – Mountain Shadows Fitness Center – Parking Lot – Conversion of 4 Regular Parking Spaces to 3 Handicap Parking Spaces

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, to accept the quote from Stripe A Lot for the conversion of 4 (four) of the parking spaces near the horseshoe pits at Mountain Shadows Fitness Center into 3 (three) handicap spaces in the amount of $632.00 including delivery charges, sales tax, and installation to be paid as an Operating Expense.

SECOND by Ellen Bachman

UNANIMOUSLY APPROVED

H. 004-2023.2024 – Sun Shadows Community and Fitness Center – Indoor Spa – Resurface MOTION by Dick Clark to approve the recommendation of the Fitness Committee from their meeting on March 14, 2024, and the Common Area Properties Committee from their meeting on April 16, 2024, that the Sun Shadows Indoor Spa be resurfaced by Ultimate Concrete in the amount of $14,510.00 including sales tax, delivery, labor and Southern Nevada Health Department Permits. This is a Reserve Fund Component which was scheduled in the reserve study for replacement in ﬁscal year ending June 30, 2023. This is a 2024 Reserve Fund planned expenditure budgeted in the amount of $16,176.00 and will under the budgeted amount for the ﬁscal year ending June 30, 2024, by $1,666.00.

SECOND by Jeff Rorick

UNANIMOUSLY APPROVED

NOTE: Board Member Gerry Sokolski returned to the meeting at 9:46 am and was present to vote on the remaining items on the agenda. There was a total of nine (9) Board members to vote on the remaining items on the agenda.

I. 203-2023.2024 – Sun Shadows Community and Fitness Center – Pool – Salt Cell Replacement

MOTION by Dick Clark to approve the recommendation of the Fitness Committee from their meeting on March 14, 2024, and the Common Area Properties Committee from their meeting on April 16, 2024, to accept the quote from Vivoaquatics for the purchase of the Sun Shadows Pool Salt Cell in the amount of $68,391.38 including delivery charges, sales tax, installation, Southern Nevada

Health Department Minor Remodel Permit and Processing Fee, any other necessary Southern Nevada Department permits, and labor to remove the old salt cell and install the new salt cell. This expenditure was approved in the 2023/2024 Reserve Fund Expenses Budget in the amount of $31,560.00 and will be over the budgeted amount by $36,831.00. Noting that shipping charges are currently unstable, this motion allows for an increase in any documented increase in shipping fees.

SECOND by Judy Williams

UNANIMOUSLY APPROVED

J. 204-2023.2024 – Mountain Shadows Community Center – Ceramics Room – Evaporative Cooler

Replacement

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, that they approve the purchase of the evaporative cooler for the Mountain Shadows Ceramics Room from Nevada Cooler Pad in the amount of $1,629.30, including sales tax and delivery. The removal of the old evaporative cooler and the installation of the new evaporative cooler will be done by SCSCAI staff. This is a Reserve Fund Expense. HVAC expenditures were approved in the 2023/2024 Reserve Fund Expenses Budget in the amount of $180,000.00. The remaining balance after the purchase of the evaporative cooler for the Mountain Shadows Ceramics Room is $70,645.40.

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

K. 205-2023.2024 – Pinnacle Fitness Center – Tennis Court #1 – Repair of Surface Damage MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, to accept the quote from Sport Court for the repairs at Pinnacle Tennis Court 1 in the amount of $990.00 including sales tax, and labor. This is an operating expense and is coming before the Common Area Properties Committee for procedural reasons as a Sun City Summerlin contract will need to be signed.

SECOND by Ellen Bachman

UNANIMOUSLY APPROVED

L. 206-2023.2024 – Highland Falls Area – Landscape Maintenance Yard – Shop – Evaporative Cooler Replacement

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, that they approve the purchase of the evaporative cooler for the Landscape Maintenance Yard Shop at Highland Falls from Nevada Cooler Pad in the amount of $1,629.30, including sales tax and delivery. The removal of the old evaporative cooler and the installation of the new evaporative cooler will be done by SCSCAI staff. This is a Reserve Fund Expense. HVAC expenditures were approved in the 2023/2024 Reserve Fund Expenses Budget in the amount of $180,000.00. The remaining balance after the purchase of the evaporative cooler for the Landscape Maintenance Shop Yard at Highland Falls is $69,016.10.

SECOND by Erik Braun

UNANIMOUSLY APPROVED

M. 043-2023.2024 – Palm Valley Golf Course – Lake #5

– Fountain Replacement

057-2023.2024 – Highland Falls Golf Couse – Lake #18A – Fountain Replacement

058-2023.2024 – Highland Falls Golf Course – Lake #18B – Fountain Replacement

059-2023.2024 – Highland Falls Golf Course – Lake #18D – Fountain Replacement

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, that they accept the quote from Horizon for the purchase replacement of 4 (four) Otterbine Lake Aeration Fountains in the amount of $33,030.58, which includes sales tax and freight. Note freight charges are presently unpredictable, any documented changes to the cost for the freight are approved. Installation will be done by SCSCAI staff. This expenditure was approved in the 2023-2024 Reserve Fund Expense Budget in the amount of $34,000.00 and will be under the budgeted amount for the ﬁscal year ending June 30, 2024, by $969.42.

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

N. 54-2023.2024 Palm Valley Golf Course

Maintenance – PV846 Ryan Sod Cutter Replacement

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, that they accept the quote from Green Valley Turf Equipment for the purchase replacement of 1 (one) Ryan Sod Cutter, in the amount of $6,393.04, including sales tax and delivery. Note freight charges are presently unpredictable, any documented changes to the cost for the freight are approved. This expenditure was approved in the 2023-2024 Reserve Fund Expense Budge in the amount of $7,500.00 and will be under the budgeted amount for the ﬁscal year ending June 30, 2024, by $1,106.96.

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

O. 097-2023.2024 - Sun City Summerlin Patrol –Car #1 – Replacement

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, that they accept the quote from Team Ford for the purchase of 1 (one) 2024 Ford Escape Hybrid as stated in their proposal in the amount of $38,498.12, less the trade in of existing Car #1 in the amount of $6,502.00 for a net purchase price of $31,995.62, including sales tax, document fees, license, and title fee. The purchase price does not include the fees charged to register the vehicle with Nevada Department of Transportation. This expenditure was approved in the 2023-2024 Reserve Fund Expense Budget in the amount of $36,000.00 and will be under the budgeted amount for the ﬁscal year ending June 30, 2024, by $4,004.38.

SECOND by Ellen Bachman

UNANIMOUSLY APPROVED

P. 176-2023.2024 – Desert Vista Area – Parking Lot –Sloped Planter Area – Annual Clean-Up

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, to approve the contract agreement with Par-3 Landscape Management for the annual maintenance of the Desert Vista parking lot west slope in the amount of $3,950.00 as stated in the service agreement. This is a budgeted Operating Expense in the amount of $4,350.00 and will be under the budgeted amount by $400.00. SECOND by Judy Williams

UNANIMOUSLY APPROVED

Q. Revised Club Charter

MOTION by Lynn Kasner Morgan to approve the recommendation of the Clubs and Community Organizations Committee from their meeting on April 18, 2024, that pursuant to the SCSCAI governing documents, including the “Clubs and Community Organization Procedures Manual” to approve the Club Charter of the SCSCAI Conservative Club.

SECOND by Erik Braun

UNANIMOUSLY APPROVED

R. 207-2023.2024 – Pinnacle Fitness Center – Softball Field – Softball Chartered Club Bulletin Board Replacement – As Required by Insurance

MOTION by Lynn Kasner Morgan to ratify the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, that they accept the quote from All Star Tennis Supply for the purchase of a 150 Outpost Bulletin Board including locks and fence attachment kit to be mounted at the Pinnacle Softball Field for the Softball Club in the amount of $648.18, including sales tax and delivery with mounting of the bulletin board to be done by SCSCAI Staff. This item was not budgeted for in FY 2024 and the Common Area Properties Committee recommended it be paid as an Operating Expense. This replacement was requested by our insurance inspector following an inspection of the Softball Field and has already been completed.

SECOND by Ellen Bachman

UNANIMOUSLY APPROVED

S. Donation of Wall Hanging Art for Desert Vista Billiard Room

MOTION by Dick Clark to approve the recommendation of the Common Area Properties Committee from their meeting on April 16, 2024, that they accept the donation of a new 5-panel artwork piece from a member of the Billiard Club. The artwork will be displayed in the Desert Vista Billiard Room. The required SCSCAI donation form has been completed and submitted to the Director of Community Services for review.

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

T. 209-2023.2024 – Tavern at the Falls Restaurant –Addition of Gaming – Investigation

MOTION by Jeff Rorick to approve the bid from SCA Design, LLC referenced by them as SCA Design Job #24103, in the amount of $25,000.00, plus reimbursables for design documents and other details required to obtain architectural permits from City of Las Vegas and bids

from contractors to build a new bar area at Tavern at the Falls Restaurant.

SECOND by Dick Clark

MOTION PASSED 8-0-1, Steve Commander Abstained

U. Draft Personal Trainer Contract and Pricing Information – 2025 Budget

MOTION #1

MOTION by Judy Williams to adopt the Sun City Summerlin Community Association, Inc., Independent Contract Agreement for Personal Trainers as submitted by attorney John Leach as written.

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

MOTION #2

MOTION by Judy Williams to adopt the Sun City Summerlin Community Association Inc., Personal Training Price List, effective July 01, 2024, when SCSCAI will begin the program of providing and scheduling Personal Trainers for our residents. SCSCAI will set the original Personal Training Price List and the Director of Fitness will adjust the pricing structure as needed to stay competitive in the industry.

SECOND by Gerry Sokolski

UNANIMOUSLY APPROVED

V. 2025 Budget Proposal – Massage Therapists as Independent Contractors

MOTION by Judy Williams to not change the current structure for hosting or offering massage therapy services as considered in the 2025 ﬁscal year budget, and to continue to lease space to licensed massage therapists who perform these services under a leasehold of the Associations common elements, as deﬁned in the lease. In addition, the lease will specify that the massage therapist must purchase, provide, and use their own massage table, oils, and other accessories of their own choosing, while the Association only provides the space. All scheduling of clients and pricing for services to be handled directly by the massage therapists with the client. Only Sun City Summerlin Residents can be clients using the leased space.

SECOND by Erik Braun

UNANIMOUSLY APPROVED

W. Health & Fitness Department Health Fair & 2024 Outsourcing to Healthy Fairs, Inc.

MOTION by Judy Williams to approve to continue to outsource the Sun City Summerlin Health Fair to Healthy Fairs Inc. for the 2024 Health Fair, with no cost or revenue to Sun City Summerlin, per the terms of the agreement dated April 10, 2024, and included in the Board Packet. The Health Fair has been budgeted to be outsourced with no expense or income allocated to Sun City Summerlin.

SECOND by Erik Braun

UNANIMOUSLY APPROVED

X. New Resident Mixer – Date Change

MOTION by Jeff Rorick to move the October 2024 New Resident Mixer one (1) week later to November 06, 2024, to allow Board Members and the Executive Director to attend both the Patrol Award Dinner and the New Resident Mixer.

SECOND by Dick Clark

UNANIMOUSLY APPROVED

Y. SCS Patrol – Chartered Clubs and Organizations

MOTION by Lynn Kasner Morgan to remove SCS Patrol as a Chartered Club and Organization, allowing them to function as a free-standing Administrative Volunteer Organization that operates under the approved SCS Patrol Operating Manual and reports to the Executive Directors ofﬁce.

SECOND by Dick Clark

MOTION PASSED 8-1, Steve Commander Opposed

Z. NORA Information and Ballot to be sent to Owners

MOTION by Jeff Rorick that once the NORA Amendment and NORA Ballot are received by the Executive Director, that she forwards them to the Election Committee so that they can put together the packet, including a cover letter from the Election Committee with voting instructions, as deemed needed by the Election Committee. Since the NORA Amendment and NORA Ballot are prepared by the Association attorney, and it is the responsibility of the Election Committee to prepare the ballot packet, the Board of Directors does not have to approve the packet. However, the Election Committee will present to the Board the draft packet, prior to the Board Workshop, on Wednesday, May 22, 2024. Unless the Board ﬁnds errors that need to be corrected, the Election Committee can move forward with

scheduling the printing and mailing of the packets.

SECOND by Judy Williams.

MOTION PASSED 8-0-1, Steve Commander Abstained

AA. Operating Liquidity – Short Term Treasury Opportunity

MOTION by Gerry Sokolski to approve the reinvestment of the $2.6 million in 3-month treasuries that will mature on May 16 ($878,000.00), May 21 ($878,000.00), and May 23 ($882,000.00), for an additional 3-month treasury cycle, invested through Wells Fargo Investment Brokers.

SECOND by Ellen Bachman

UNANIMOUSLY APPROVED

BB. Memorial Flag Program

MOTION by Erik Braun to adopt the newly proposed Memorial Flag Program as proposed.

SECOND by Gerry Sokolski.

UNANIMOUSLY APPROVED

VIII. ADJOURNMENT

MOTION by Kenneth Resnik, that there being no further business to come before the Board of Directors, that the meeting be adjourned at 10:37 am.

SECOND by Jeff Rorick

UNANIMOUSLY APPROVED

SUMMARYOFOPERATIONS

B.O.D.MEETINGSSCHEDULE

Official Notice Board of Directors

January to December 2024 Meeting Schedule

All meetings held in person and via Zoom Month BOD Meetings

January 1/9/24

February 2/13/24 • 2/28/24* • 2/29/24**

March 3/12/24 (Evening)

April 4/9/24

May 5/14/24 • 5/31/24***

June 6/11/24

July 7/9/24

August 8/13/24 (Evening)

September 9/10/24

October 10/08/24

November 11/12/24

December 12/10/24

*Annual meeting Wednesday, 2/28/2024, at 8 a.m.

** Organizational Meeting Thursday, 2/29/2024 at 9 a.m.

*** Budget Ratification Meeting Friday, 5/31/2024.

All daytime meetings will be held at Starbright Theatre, at 9 a.m., unless noted otherwise. Executive Sessions are typically held after the Board Meetings; however, Executive Sessions are sometimes held during a recess of the Board Meeting for various reasons.

Evening Meetings: All evening meetings will be held at Starbright Theatre, at 6 p.m. Executive Sessions are typically held prior to any evening meeting(s).

Note: A resident has the right to:

w Have a copy of the minutes, a summary of the minutes or a recording of the meeting upon request ($.10 per page and $1.00 for the recording per meeting) (NRS116.31083). Copies of the minutes and recordings of recent Board meetings may be downloaded from the website without charge.

w Speak to the Executive Board, unless the Executive Board is meeting in Executive Session (NRS116.31085).

w The Agenda is posted on the Association bulletin boards and website on the Friday prior to the meeting.

Recordings of Board meetings will be made. The recordings will be kept for a period of ten years in the Administration’s Executive Director’sofficeintheMountainShadowsCommunityCenter.

Recordings, minutes or a summary of minutes will be available not more than 30 days after the meeting (NRS116.31083). Depending upon meeting schedules, on occasion, the minutes or summary of the minutes may be in draft form.

All scheduled Board of Director meetings are held at Starbright Theatre and/or by Zoom. All scheduled Committee Meetings are held at Desert Vista Committee Room and/or by Zoom.

SCSCAI Board of Directors and Committee Meetings

The Board agenda is posted on the Administrative bulletin board, on the website, and in the community centers. Copies may be obtained in the Administration office on the Friday prior to the meeting. All meetings will be held at Desert Vista except where noted on the calendar. For updates, please visit www.suncitysummerlin.com

ARC ArchitecturalReviewCommittee

BOD SCSCAIBoardofDirectors

CAP CommonAreaProperties

CCOC ClubsandCommunityOrganizationsCommittee

HC HearingCommittee

IT InformationTechnology

SCSCAI Board and Committee Meetings Schedule

BOD Tues.,June11 9a.m.(SBT&Zoom)

Legal Thurs.,June13 11a.m.(DV&Zoom)

Fitness Thurs.,June13 2:30p.m.(DV&Zoom)

HC(ClosedMtg.) Mon.,June17 9a.m.(DV)

CAP Tues.,June18 9a.m.(DV&Zoom)

ARC Wed.,June19 9a.m.(DV&Zoom)

GolfOversight Wed.,June19 2p.m.(DV&Zoom)

CCOC Thurs.,June20 9:30a.m.(DV&Zoom)

IT Tues.,June25 10:30a.m.(DV&Zoom)

Finance Thurs.,June27 2p.m.(DV&Zoom)

Coffeew/Board Fri.,June21 9:30a.m.(DV&Zoom)

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June 2024 - Link Magazine Blue Pages

Table of Contents

VII. NEW BUSINESS

SUMMARYOFOPERATIONS

SUMMARYOFOPERATIONS

B.O.D.MEETINGSSCHEDULE

Official Notice Board of Directors

SCSCAI Board of Directors and Committee Meetings