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FAMILY HANDBOOK

2020-2021


TABLE OF CONTENTS 03

Who We Are

04

Communications

06

Policies and Procedures

09

Uniforms

10

Timetable

12

Student Expectations

13

Information to Parents

16

Traffic

18

Junior School

23

Senior School

• • • • •

Our Mission Our Vision Internationalism at Stratford Hall Pluralism at Stratford Hall International Baccalaureate® Mission Statement

Stratford Hall 3000 Commercial Drive, Vancouver, BC Canada V5N 4E2 T: 604 436 0608 | www.stratfordhall.ca


WHO SNAPSHOTS WE ARE Our Mission Stratford Hall educates students to the highest global standards, through the programmes of the International Baccalaureate速. Excellence and confidence are developed through a challenging academic curriculum with further emphasis on creativity, action and service. We foster a strong pluralistic community built on integrity and respect.

Our Vision Stratford Hall strives to be a global leader in the International Baccalaureate速 community. Our students will gain a deep understanding of the world around them, and they will act on their connections to the outside community. They will excel to the best of their abilities, and graduates will be equipped to achieve their chosen goals. This is accomplished by acquiring and retaining the best teachers, and by a commitment to a balanced and enriched curriculum. The success of Stratford Hall is deeply rooted in the establishment of a supportive, knowledgeable and committed community.

Internationalism at Stratford Hall At Stratford Hall, we agree that global citizenship is an integral part of education. To be a global citizen is to understand and promote basic human rights, to know the nature of our physical and social world, and to be aware that our actions impact others and the planet. This goal is best accomplished by knowing ourselves and knowing our place in the world through the cultural backgrounds of all members of our community. Through this knowledge, we strive for a level of empathy that will direct our actions.

Pluralism at Stratford Hall Stratford Hall endeavours to be a pluralistic community that goes beyond just being diverse. Beyond tolerance and acknowledgment there is pluralism; a place where we not only live around people of different cultures, but also actively learn from, appreciate, and incorporate their different communities, beliefs, and histories into our everyday lives and understandings of the world around us. Pluralism is being open and accepting of ideas and cultures without necessarily losing our own beliefs in an attempt to foster a school culture and climate in which all community members feel safe, accepted, and respected.

International Baccalaureate速 Mission Statement The International Baccalaureate速 Organization aims to develop inquiring, knowledgeable and caring young people who help to create a better and more peaceful world through intercultural understanding and respect. To this end, the IBO works with schools, governments and international organizations to develop challenging programmes of international education and rigorous assessment. These programmes encourage students across the world to become active, compassionate and lifelong learners who understand that other people, with their differences, can also be right.

Family Handbook 2020-2021 | Who We Are

3


COMMUNICATIONS Office Hours The school reception and office is open from 7:30am to 5:30pm daily. Phone calls made before 7:30am will be directed to voicemail. The office closes for two weeks during Winter Break, but is otherwise open throughout the year.

Communication with the School Teachers will generally use email, weekly updates in the Parent Portal (Kindergarten to Grade 5), or a phone call to communicate with parents. To discuss any aspect of your child's progress, please contact your child’s homeroom or subject teacher. A teacher’s workday is from 8:00am until 4:00pm. Teachers are available to meet during school hours by appointment and are generally able to meet before or after school with advance notice. Currently, meetings will take place virtually. When scheduling a meeting with a teacher, please let the teacher know what you wish to discuss so that they have the opportunity to have all necessary material readily available at the meeting. If parents need to call the school and send a message to their child, every effort will be made to make sure the child receives it; however, we avoid disrupting class for non-urgent matters. Teachers cannot respond to emails while teaching. Please contact the office for priority messages.

E-Communications As part of our efforts to reduce paper usage at the school, and to provide the most up-to-date information, Stratford Hall relies heavily on electronic communication. It is vital that we maintain reliable email addresses for families at all times. Any electronic communications we send will be sent to the email addresses we have on file. To update your email at anytime, please log in to your My Backpack account. All students in Grades 4-12 have access to an @stratfordhall.ca email account and should check it regularly. Each staff member has an email address, which (with some exceptions) is their first name.last name@stratfordhall.ca.

E-Newsletter An e-newsletter - The Stratford Hall Post - is sent to all families each week on Tuesday afternoon. Please read The Stratford Hall Post weekly as it includes important information and reminders. It is the best way to stay up-to-date with what is happening around the school.

School Website and Parent Portal The School’s website, www.stratfordhall.ca, contains general information about the school. It is updated on an ongoing basis. Parents can access the Parent Portal through the website. Handbooks, policies, forms and updates can be found on the Parent Portal. A username and password are required to access the portal.

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Family Handbook 2020-2021 | Communications


SNAPSHOTS Swift K-12 Messaging Service We are pleased to offer a text message service to parents for whole school reminders and schedule changes. This service is free and it is a one-way text and voice message from the school to your personal handheld device. We often use this service to remind you of important dates, or to update families when a schedule changes for a group of students (for example, if a sports team bus is running late and will return to school later than anticipated). This service is also used by our After School Care (ASC) team to communicate directly with ASC users. All families will automatically be added to our "whole school" messaging list and will have the option to opt out if they wish.

Imprint and the Annual Report The school publishes a school-focused magazine electronically two times per year. The Annual Report, with matriculation data and financial information, will be included in the Fall issue of Imprint.

Social Media Facebook: The school uses Facebook to share information with current Stratford Hall families as well as to connect with alumni and market to new and prospective families. We encourage you to 'like' the Stratford Hall Facebook page - Stratford Hall School - to have access to this information and see updates. Instagram: We use Instagram to connect with our Stratford Hall community. This is an image-based platform that has gained popularity in recent years and features the use of hashtags. Follow @stratford_hall to get an inside look at daily life at the School. Twitter: Twitter is used to communicate with Stratford Hall families and share information. This platform is used for short pieces of information @stratford_hall.

Family Handbook 2020-2021 | Communications

5


POLICIES AND PROCEDURES Attendance and Absences School begins promptly at 8:20am. Attendance is taken at this time. All notes regarding absences (including injuries and appointments) are collected at this time. An absence note must explain the absence and the exact dates of absence. In lieu of a note, email is acceptable. This is important for the Ministry of Education student audit. Any student who arrives late must check in with their respective building receptionist. Students who leave the school early for personal business must sign out at the front door reception so the School knows who is absent when an emergency occurs. If your child will be absent, please email: • • •

Kindergarten to Grade 5: pypattendance@stratfordhall.ca Grades 6 to 10: mypattendance@stratfordhall.ca Grades 11 & 12: dpattendance@stratfordhall.ca

Students must not come to School when ill. Students will be supported with asynchronous learning plans in case of extended absence or self-isolation. We provide parents with a yearly school calendar and request that family vacations be taken during scheduled school holidays. Teachers are not expected to provide assignments prior to a personal vacation taken while school is in session, or to provide extra instructional sessions after school to make up for class time missed due to such vacation.

Emergency Preparedness Emergency preparedness drills are practised throughout the year. They include fire and earthquake drills in addition to Lock-out (now called Hold and Secure) and Lock-down drills. The School has developed an earthquake strategy based on the following principles: • • •

student safety is of first importance; information and knowledge are crucial when reacting to emergencies, in the event of a serious earthquake, injuries will be assessed, attendance will be taken, and only when everyone is accounted for will students be released to parents. Do not come to the school until 30 minutes after an earthquake has ended and upon arrival, sign your child out at the command post. The School has supplies to last 72 hours in the event of an emergency. The School will send updates through Swift Messaging Service.

Field Trips Field trips are an important part of the educational program. A one-time general Field Trip Consent Form is included in the Student Information Package. Parents will always be informed about field trips, but a specific form for each is not required. If a trip takes place outside school hours, or activities are beyond the normal field trip parameters, a separate permission form and informed consent form will be sent home. All field trips will align with current Ministry of Education Health guidelines.

Leaving School during Lunch Hour Any student in Kindergarten to Grade 12 requesting to leave school property during the lunch break must be signed in/out by their parent/guardian. The parent/guardian must accompany the student at all times while the student is off campus.

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Family Handbook 2020-2021 | Policies and Procedures


SNAPSHOTS Lunches and Snacks Parents provide lunches and snacks for students. Students are required to bring their own lunch and snacks at the beginning of the day. Parents are not permitted to drop-off food during the day. No outside food delivery is allowed (e.g. Skip the Dishes, Uber Eats, DoorDash). Please avoid food items that are heavily packaged and have minimal nutritional value. To reduce garbage, please pack your child’s lunch in recyclable containers. Food that is not eaten must be taken home, not stored in cubbies or lockers. Students will eat in their cohort spaces. We are an allergy aware school. There are students who have serious life-threatening allergies to peanuts and other items, even trace amounts can be very harmful. Please do not pack anything in lunches containing nut products, including peanut butter and nut additives.

External Lunch Provider The school provides a lunch program option, run by Calhoun’s Catering. Online registration is required with: student name, homeroom and an email address that is checked at least daily for important notices. Lunch orders can be placed up to 7:00am morning of. Online ordering will be made available on Monday, September 14 through MunchaLunch. Lunches will start on Monday, September 21. It is parents' responsibility to check the Stratford Hall calendar when ordering; do not order meals on days scheduled for OEE, field trips, sports days, etc.

Outdoor and Experiential Education (OEE) Information will be sent home regarding all OEE trips and activities. Meetings will be held prior to trips to inform parents of details. Parents are strongly encouraged to attend these meetings. Only students with informed consent forms signed by parents or guardians are allowed to participate in trips. These forms outline the activity and pertinent details. Anticipated risks are also identified. Parents must be aware of risks common to these sorts of activities, and if unsure, must contact the activity leader for clarification. In early September a form covering activities is sent home to eliminate the need to send several home during the year. All OEE activities will align with current Ministry of Education Health guidelines.

Family Handbook 2020-2021 | Policies and Procedures

7


POLICIES AND PROCEDURES Student Health and Medical Records In all issues we defer to the local health authority (Vancouver Coastal Health). If you have questions or concerns, we ask that you to refer to the Vancouver Coastal Health website, where protocols are outlined. If your child is ill, please keep them at home. If your child becomes ill at school, you will be called to pick-up your child. For this reason, it is extremely important that we have up-todate contact information for every family. If your child has recently been exposed to, or suffered from, a communicable condition (measles, chicken pox, head lice, etc.), please inform the office. Please arrange for medical appointments during non-school hours, where possible. Medical Records are kept on file for each student. We request that parents keep these files current by informing the school if your child’s health information changes.

Administration of Medication Students should not bring prescription medication to school unless under the direction of their physician. Administration of any medication while at school is completed by a staff member. Parents are required to fill out a Medical Permission Form on My Backpack for each child. There is an additional form to be filled out for those students who have life-threatening conditions. If your child has allergies or is taking any medication, the School must be informed. It is crucial the School has the appropriate information immediately accessible, and has the knowledge to avoid potential problems. All medication must be in its original container, clearly labelled with the student’s name, date and dosage to be taken.

Non-Emergencies Students who require non-emergency care must report to a teacher or directly to a building receptionist. School staff will address the student’s needs on site and, if possible, have the student return to class. Parents will be contacted should the school determine that a student needs to go home or if parents will be asked to take their child to see a doctor. Please note that the school may insist on a doctor’s note before a child returns to school, i.e. for cases of or suspected cases of communicable diseases. We take this precautionary measure from time to time for the health and safety of all students, staff and visitors to the school.

School Closure and Emergency Notification Plan If inclement weather makes the roads dangerous, the school will close. Closure decisions are made by 6:00am and notification given to CBC (690AM), CKWX (1130AM) and CKNW (980AM) as well as placed on the school’s homepage. A text message will also go out to all families and staff. On days when the weather is poor, if public transit is operating and major city roads are acceptable, the school will stay open. Our central location makes it unlikely that a closure would take place; however, individual families must make their own decisions, based on the conditions where they live. Safety is of the utmost importance. If children are kept home, a call to the school is necessary followed by an absence note. In the event of a sudden mid-day blizzard or other event, a mid-day closure may be necessary. In this case, students in Grades 8 and above will be dismissed from school on their own. Kindergarten to Grade 7 students must be picked-up by a parent/guardian or other adult assigned by a parent/guardian.

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Family Handbook 2020-2021 | Policies and Procedures


SNAPSHOTS UNIFORMS

FORMAL ACADEMIC UNIFORM

ACADEMIC UNIFORM

(Assemblies and Special Events)

(Any Day All Year except for assemblies and special events)

TOPS White collared long-sleeved dress shirt

TOPS White collared long-sleeved dress shirt

(Grades 2-12)

(Grades 2-12)

Black blazer

Burgundy v-neck sweater vest or cardigan, School tie

(Grades 6-12)

Burgundy cardigan

(Grades 2-12)

(Kindergarten - Grade 5)

White short sleeve polo, crested

White short sleeve polo, crested (Kindergarten & Grade 1)

School tie

(Grades 2-12)

BOTTOMS Grey dress pants Tartan tunic

BOTTOMS Grey dress pants Tartan tunic Grey skort

(Grade 4 - 12)

Tartan kilt

(Grade 4 - 12)

Grey skort

Grey dress shorts

Tartan kilt

Black crew socks Black knee high socks or tights Black shorts (to be worn under kilt/ tunic)

(Grade 4 - 12)

Black belt Black crew socks Black knee high socks or tights Black shorts (to be worn under kilt/ tunic)

(Grades 2 to 10)

TOPS Grey performance t-shirt, crested Dark grey sweatshirt, crested BOTTOMS Black mesh shorts, crested TRACKSUIT (Mandatory if participating on an athletic team) White athletic socks

(Kindergarten - Grade 3)

(Kindergarten - Grade 3) (Grade 4 - 12)

ATHLETIC UNIFORM

OEE Gym uniform Any additional weather/activity appropriate gear

FOOTWEAR Black dress shoes with non-marking soles Weather appropriate outdoor shoes

FOOTWEAR Indoor athletic shoes (for gym days)

Outdoor athletic shoes (for park/OEE)

All items are to be purchased at Top Ten School Wear (1638 SE Marine Drive, Vancouver). Please ensure your child has the correct uniform items and that they are cleaned regularly. If there is a reason a student is unable to wear the correct uniform, please write a note to the classroom teacher, indicating the reason and duration. All students are expected to wear their uniform properly at all times. Only badges and pins presented by the school may be worn on/within the school uniform.

Family Handbook 2020-2021 | Uniforms

9


TIMETABLE JUNIOR SCHOOL

(Kindergarten to Grade 5)

8:20-8:25am

Homeroom

12:10-12:35pm

Recess 4

8:25-9:05am

Block 1

12:15-12:40pm

Recess 5

9:05-9:45am

Block 2

12:20-12:45pm

Recess 6

9:45-10:25am

Block 3

12:35-1:10pm

Lunch

10:10-10:25am

Recess 1

1:15-1:55pm

Block 6

10:25-10:45am

Recess 2

1:55-2:35pm

Block 7

10:30-10:55am

Recess 3

2:35-3:15pm

Block 8

10:55-11:35am

Block 4

2:50-3:30pm

Dismissal

11:35am-12:15pm

Block 5

SENIOR SCHOOL (Grades 6 to 12)

8:20-9:35am

Block A

9:35-9:45am

Transition

9:45-11:00am

Block B

11:00-11:10am

Transition

11:10-11:50am

CORE/Assembly on Thursday

11:50am-12:10pm

Indoor Lunch

12:10-12:50pm

Outside

12:50-2:05pm

Block C

2:05-2:15pm

Transition

2:15-3:30pm

Block D

Transition Adjustments for Lunchtime GRADE 6 11:50am-12:10pm 12:10-12:50pm

Indoor Lunch Outside

GRADE 8 11:50am-12:00pm 12:00-12:40pm

10

Indoor Lunch Outside

Family Handbook 2020-2021 | Timetable

GRADE 7 11:50am-12:05pm 12:05-12:45pm

Indoor Lunch Outside

GRADE 9/10 11:50am-12:10pm 12:10-12:50pm

Indoor Lunch Outside


SNAPSHOTS On Tuesdays, Grade 6-12 students will have a later start to the academic day, with Block A beginning at 9:10am. In a concerted effort to support student and faculty wellness and overall balance during this time, all students have the option to attend quiet study time (IB-me) in their supervised cohort space. During these late start mornings, teachers have designated time to collaborate on Department goals, Grade Advisory connections, and Experiential Education development, further enhancing our efforts to support students during these unprecedented times. SENIOR SCHOOL (Grades 6 to 12)

8:20-9:00am 9:10-10:25am

Optional IB-me (in cohort space) Block A

10:25-10:35am

Transition

10:35-11:50am

Block B

11:50am-12:10pm

Indoor Lunch

12:10-12:50pm

Outside

12:50-2:05pm

Block C

2:05-2:15pm

Transition

2:15-3:30pm

Block D

Optional IB-me TUESDAYS

(8:20-9:00am in cohort space)

Grade 6

Grade 6 space

Grade 7

Grade 7 space

Grade 8

Grade 8 space

Grade 9 - 10

Grade 9 space

Grade 11

Production Hall

Grade 12

Oxford Hall

Family Handbook 2020-2021 | Timetable

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STUDENT EXPECTATIONS Commitment to excellence is fundamental to your child’s success. Students will: • • • • • • • •

attend school each day, on time, well-rested and healthy; pay attention in class and participate in positive ways under the teacher’s guidance; ask questions and show interest; complete all assigned work; seek help when needed; read regularly; share learning experiences with their parents; and be responsible and principled in their use of technology.

Our community is also important. Students will: • • • • • • • •

respect all community members; respect the opinions of others; demonstrate a commitment to taking responsibility for behaviour by reflecting on their actions and making positive changes; show pride in Stratford Hall, including wearing the uniform properly at all times, and remembering that when in uniform off campus, their behaviour reflects on the School; treat the surroundings well, including the classrooms and any facilities the School uses; use appropriate language; speak to an adult if bullying occurs; and refrain from any activity considered to be harassment.

Safety of all students is a concern to all of us. Students will: • • • • • • • •

follow all teacher instructions; understand emergency procedures (taught by teachers); avoid all dangerous activity and rough play (no physical contact); not use prohibited psychoactive substances; refrain from running in school hallways and on the stairs; play only in assigned areas and; associate only with adults known to them, or who are with an adult known to them; follow all COVID-19 related health protocols. Students not doing so or endangering others will be sent home.

Expectations are framed around the elements of the IB Learner Profile.

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DP Curriculum Handbook 2020-2021 | Student Expectations


INFORMATION FOR SNAPSHOTS PARENTS Parents as Partners Parents play an important role in the education of their children. To be successful, the school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. Parents best support a school climate of trust and respect by communicating concerns openly and constructively. While parents may not agree with every decision made by the school, in most cases, the parent and the school will find enough common ground to continue a mutually respectful relationship.

Family Phone Directory The parent/guardian phone directory uses information provided by each family. Only those who have consented are included. The directory makes it possible for families to contact students for social events, locate neighbouring families to carpool, and even locate Senior School students who live nearby for babysitting. In accordance with the Personal Information Privacy Policy, families may use the list for school purposes only and may not share it with anyone outside the distribution group. The directories are the property of Stratford Hall and are available when families complete their consent forms.

Gifts for Teachers On occasions, parents may wish to give a teacher a gift. Often, a group of parents in a class will pool small donations to present a group gift card. This is often organized by the class representative. Under no circumstances may cash gifts be given, and the teachers are instructed not to accept cash gifts.

Parents in the School During School Hours Parents are encouraged to call or email instead of visiting the School. Due to current Ministry of Education pandemic guidelines, parents are not allowed inside the building.

Board of Governors The Stratford Hall Board of Governors safeguards the school's assets and oversees executive decision making to enhance the school's performance and reputation. The Board sets priorities, approves annual budgets, and appoints the Head of School who, in turn, is responsible for ensuring that Stratford Hall is run in a manner that supports the mission and vision of the school. It is the job of the Board to ensure the school has perpetual funding. The Board meets monthly.

Family Handbook 2020-2021 | Parents

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SNAPSHOTS INFORMATION FOR PARENTS Due Process and Appeals Decisions relating to school activities (including major student discipline) are made by school administrators. However, most decisions directly affecting students will be made by teachers. Should a parent/guardian wish to discuss a decision made by a member of the Stratford Hall staff member, the issue/concern must first be addressed to the person who made the decision. Subsequent appeals are made to the person(s) as outlined below. While Stratford Hall hopes never to have to use an external appeal process, one exists through the Independent School Association of British Columbia (ISABC). If a situation is not satisfactorily resolved with the Head of School, an independent third party, the ISABC ombudsperson, can hear the case. NATURE OF THE ISSUE

JUNIOR SCHOOL

SENIOR SCHOOL

Academic or Social

Subject Teacher (academic) or Homeroom Teacher (social)

Subject Teacher (academic) or Advisory Teacher (social)

Athletics

Coach

Coach

Emotional

Homeroom Teacher or School Counsellor

Advisory Teacher, School Counselor or Vice Principal

University Advising

N/A

University Cousellor

Building/Facilities

Facilities Manager

Facilities Manager

General Communications

Advancement Services Manager

Advancement Services Manager

Safety

Teacher

Teacher

Accounting/Finance, Fees, Payments, Invoices

Financial Controller

Financial Controller

Admissions

Enrollment Manager

Enrollment Manager

Transportation

Events and Facilities Assistant

Events and Facilities Assistant

Board/Governance

Board Chair

Board Chair

IF THE ISSUE IS NOT RESOLVED

↓

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Family Handbook 2020-2021 | Parents


NATURE OF THE ISSUE

JUNIOR SCHOOL

SENIOR SCHOOL

Academic or Social

Junior School Principal

Senior School Principal

Athletics

Junior School Athletic Director

Senior School Athletics Director

Emotional

School Counsellor or Junior School Principal

School Counsellor or Senior School Principal

University Advising

N/A

Senior School Principal

Building/Facilities

Director of Finance and Operations

Director of Finance and Operations

General Communications

Director of Advancement

Director of Advancement

Safety

Junior School Principal

Senior School Principal

Accounting/Finance, Fees, Payments, Invoices

Director of Finance and Operations

Director of Finance and Operations

Admissions

Director of Advancement

Director of Advancement

Transportation

Director of Finance and Operations

Director of Finance and Operations

Board/Governance

ISABC Ombudsperson

ISABC Ombudsperson

IF THE ISSUE IS STILL NOT RESOLVED The Head of School has the final authority on all matters related to the daily operations of the School.

↓ IF THE ISSUE IS STILL NOT RESOLVED

↓ ISABC Ombudsperson

Family Handbook 2020-2021 | Parents

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TRAFFIC Traffic Plan The City of Vancouver requires that we have a Traffic Management Plan that aligns with input received from the Neighbourhood Parking and Transportation Branch of the Engineering Department. The School has developed its Traffic Plan with the assistance of Bunt and Associates Engineering, traffic management specialists. We must be sensitive to the local neighbourhood and minimize our impact. Our morning drop-off results in about 350 car trips to the school in a half-hour span. The afternoon pick-up is spread out over two hours, but involves far more parked and idling cars. Commercial Drive is a busy major street in Vancouver. Extra care must be taken when on or near Commercial Drive. There several specific areas we must attend to: 1. 2. 3. 4. 5.

The safety of our students, parents and staff The safety of others The efficient flow of traffic around the school Proper use of areas for drop-off and pick-up Zero impact on our nearby neighbours

We encourage parents to arrange car pools, use our bus service or allow/encourage their child(ren) to take transit or ride a bike.

Traffic and our Neighbours All Stratford Hall buildings are located on Commercial Drive between East 14th and East 16th Avenues. However, one of the biggest issues for city planners is the traffic impact on the neighbourhood. Considering this, it is imperative that Stratford Hall be viewed by neighbours as a positive addition to the area. That means families and staff should reduce reliance on cars by increasing carpooling and using public transit. Senior School students act as car service volunteers, and parents as crossing guards. The School owns all parking spots in the lane and underneath the Skytrain between 13th and 16th Avenues. Extra traffic on 14th or 15th Avenues will generate complaints to the City, and our present and/or future status in the area may be jeopardized. Students are expected to stay on the sidewalks if walking along any of the streets. Parents may pick-up and drop-off along Commercial Drive, but not use the side streets. All students must enter and exit the school via their assigned entrance and exit. Parking on the east side of Commercial Drive, in front of the PYP, MYP, or DP Buildings during drop-off and pick-up times is strictly prohibited. We expect that students will be dropped-off and picked-up, and not escorted into and out of the school by parents. Please remember to drop students off at the curb, never in the driving lane.

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Family Handbook 2020-2021 | Traffic


SNAPSHOTS TRAFFIC Morning Drop-Off and Afternoon Pick-Up GRADE LEVEL

DROP-OFF

DISMISSAL

Kindergarten

8:00 - 8:10am PYP Front Entrance

2:50 - 3:00pm K-1 - East 15th Avenue | K-2 - Commercial Drive

Grade 1

8:10 - 8:20am PYP Front Entrance

3:00 - 3:10pm 1-1 - East 15th Avenue | 1-2 - Commercial Drive

Grade 2

8:10 - 8:20am PYP Back Alley Entrance

3:10 - 3:20pm 2-1 - MacInnes Park | 2-2 - Commercial Drive

Grade 3

8:20 - 8:30am PYP Front Entrance

3:20 - 3:30pm 3-1 - MacInnes Park | 3-2 - Commercial Drive

Grade 4

8:30 - 8:40am PYP Front Entrance

3:30pm 4-1 - MacInnes Park | 4-2 - Commercial Drive

Grade 5

8:30 - 8:40am PYP Back Alley Entrance

3:30pm Croatian Cultural Centre Lot

Grade 6

8:00 - 8:10am MYP Front Entrance

3:30pm MYP Front Entrance

Grades 7 - 8

8:10 - 8:20am MYP Front Entrance

3:35pm MYP Front Entrance

Grades 9 - 10

8:00 - 8:10am MYP Back Alley Entrance

3:30pm MYP Back Alley Exit

Grades 11 - 12

8:00 - 8:10am DP Entrance

3:30pm DP Entrance

Junior students not picked up within their 10 minute window will be brought back to their class. Parents and guardians are to wait in line if they are late for their child to be brought back down again. All Senior School students are to be picked up from the Croatian Cultural Centre lot. Parking is available at the Croatian Cultural Centre, Monday to Friday between 8:00 -8:45am and 3:00 -3:45pm. Please only park within the blue marked spots.

Stratford Hall Parking Spaces Stratford Hall owns the parking under the Skytrain between 13th and 16th Avenues. This is for staff or school bus parking only. For school functions after 6:00pm, all available staff parking spaces and parking spaces around the school may be used. The parking that is immediately behind the DP Building is reserved for: • • • •

School visitors: This can include a school parent if that visit occurs during school time and is for a meeting at the school. It may not be used for an extended stay. Please register your car with the DP building receptionist. Handicapped parking Head of School parking Loading bay

Alternative Methods of Transportation Transit: The School is well served by public transit. The Skytrain is a five-minute walk away, and the #20 bus stops very nearby. We encourage older students to use transit. Bicycles: There are bicycle parking spaces at the entrance of each building. Students must bring their own bike locks, as the bicycle racks are not directly monitored by Stratford Hall.

Family Handbook 2020-2021 | Traffic

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JUNIOR SCHOOL

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Family Handbook 2020-2021


JUNIOR SCHOOL Classes Each grade is a learning cohort with educational staff assigned to each group. There are two classes at each grade, with a homeroom teacher for each class in Kindergarten to Grade 5. Kindergarten to Grade 5 homeroom teachers teach their class units of inquiry, literacy, and numeracy. Students are divided into two homeroom cohorts for attendance, and see both core teachers for mathematics, science, language and literature and individuals and societies. Specialists teach French, music, Physical Education/ Outdoor Experiential Education, design and applied skills, and visual art. Teachers consider many factors when making decisions about next year’s class make-up, including individual student progress, peer relationships, and group dynamics. A great deal of time and thought goes into this process, which is then confirmed by the respective Principal. Because this process is very complex and integral to all students’ success, the school maintains the responsibility for the decision-making process and does not take class placement requests from families. However, should there be information that a parent feels is not already known by teachers, parents are invited to share this with their teachers or the respective Principal, prior to classes being formed in May.

After School Dismissal and Leaving School Early GRADE LEVEL

DROP-OFF

DISMISSAL

Kindergarten

8:00 - 8:10am PYP Front Entrance

2:50 - 3:00pm K-1 - East 15th Avenue | K-2 - Commercial Drive

Grade 1

8:10 - 8:20am PYP Front Entrance

3:00 - 3:10pm 1-1 - East 15th Avenue | 1-2 - Commercial Drive

Grade 2

8:10 - 8:20am PYP Back Alley Entrance

3:10 - 3:20pm 2-1 - MacInnes Park | 2-2 - Commercial Drive

Grade 3

8:20 - 8:30am PYP Front Entrance

3:20 - 3:30pm 3-1 - MacInnes Park | 3-2 - Commercial Drive

Grade 4

8:30 - 8:40am PYP Front Entrance

3:30pm 4-1 - MacInnes Park | 4-2 - Commercial Drive

Grade 5

8:30 - 8:40am PYP Back Alley Entrance

3:30pm Croatian Cultural Centre Lot

Students in the PYP are released by teachers directly to someone on the Contacts for pick-up or Emergency List. PYP students must be picked up from the assigned outside pick-up location after school promptly, or after any supervised club or sports activity. Students not picked up within their 10 minute window will be brought back to their class. Parents and guardians are to wait in line if they are late for their child to be brought back down again. If students are not picked up by 3:30pm, they will be placed in After School Care and the fee for the time spent there will be charged. After saying goodbye to their teachers and waiting to go home, students are under the supervision of their parents who must ensure their child(ren) is/are behaving safely and appropriately on the sidewalks outside. Students leaving early must leave through the main entrance on Commercial Drive and must sign out at reception. Except in an emergency, no other exits may be used.

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JUNIOR SCHOOL After School Care and Day Camps We are pleased to offer after school care for students in Kindergarten to Grade 7 every day from school dismissal time, (3:20pm for Kindergarten to Grade 5 and 3:30pm for Grades 6 and 7) until 5:30pm. Our After School Care program is run by a team of support staff who are an integral part of our school community. Programs are developed based on student interest and are designed to engage students with each other and with the supervising staff. Our program is run within the school facilities allowing students to have access to a variety of resources and materials. Our program is divided into three unique groupings: Kindergarten - Grade 2, Grades 3-5 and Grades 6-7. Pre-paid registration will occur per term: September-December, January-March, and April-June. All students must be picked up by 5:30pm. Drop-in After School Care is available. Please email asc@stratfordhall.ca as well as the child’s teacher if you require this service. Day Camps: The school will hold day camps for Junior School students during part of November Mid-Term Break, Winter Break and Spring Break. Registration notices will be available through The Stratford Hall Post.

Co-curricular Activities Students will engage in co-curricular activities. Most of these take place after school and are run by both Stratford Hall teachers and external providers. The school encourages every student to find at least one activity in which to be involved. Activities will be multiage, but may be restricted by a minimum and/or maximum age. The activities have been thoughtfully developed to complement the academic and experiential courses that students participate in during the school day and provide students with further opportunities to develop interests and abilities. External clubs offered by outside organizations/instructors are vetted by the Principal. They have a separate fee and may take place offsite. In the Junior School, most activities take place between 3:30pm and 4:30pm (please pick-up at 4:30pm after these activities). Most of the activities start mid-September. Membership in these activities is driven by student and teacher interest. The School’s Code of Conduct applies to co-curricular activities and clubs. There will be no intramural sports until futher notice. In school sports will take place after school from 3:30 to 4:30 or 5:00pm.

Student Awards Every year at the Closing Assembly, we recognize students who stand out as models of the learner profile and leaders in the Junior School. While extrinsic reward should never be the motivating factor for student effort, it sends a powerful message when our students are acknowledged for their hard work, attitude, and school pride. Teachers consider students in Grade 5 first, as they are the leaders in the Junior School, and may consider younger students as appropriate. Citizenship: This is awarded in recognition of the student who stands out from all others as one who best demonstrates the attributes of leadership in the International Baccalaureate Learner Profile. The recipient’s excellence is internally motivated and acts without external prodding. The recipient is a consistent model and advocates for others, always with a courteous disposition. They have a significant positive impact on the school’s culture. Book awards are also given to other citizenship nominees. Spirit: Given to the students who have led with positive attitudes, enthusiasm and energy and have made significant contributions to the positive spirit of the school community. They may have initiated a club or activity that brings the school community together for a common cause, taken an existing club or activity and raised its profile and effectiveness, or taken action in connecting Stratford Hall to the broader community. The recipient may be awarded for an ongoing project, or a single, significant event. Perseverance: Based on recommendations by the teachers. Given to students who demonstrate a significant commitment to strengthening their approaches to learning, often in the face of some sort of adversity.

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SNAPSHOTS Assemblies There will be no in person assemblies until further notice. Virtual assemblies will be held throughout the year.

Conferences The Junior School hosts two types of conferences during the academic year: goal setting and student-led. Goal-setting conferences are known as 3-way conferences during which the student, parents, and teachers meet to discuss and set short term academic and social goals. This type of conference is held in October and February. At the October conference, teachers and students will have a strong understanding of areas of growth and areas of strength. Together, parents, students, and teachers identify a goal or goals for the student. In February, the 3-way conference is held following the issue of the term 1 report card. The second conference provides an opportunity to reflect on the first part of the school year and to revise goals for the second part of the school year. Student-led conferences are a standard feature in IB PYP schools and at Stratford Hall. The student-led conference is designed to provide students an opportunity to speak to parents about their learning in all subject areas throughout the academic year. Unlike 3-way conferences, the student-led conference is led entirely by students. Stratford Hall follows a conference timeline each year. • • •

October: 3-way goal-setting conference February: 3-way goal-setting conference April: Student-led conference

Students benefit as they: • • • • • • •

develop accountability for their learning and are actively involved in reporting their progress; gain greater commitment to school work and learning; build self-confidence and self esteem as they analyze and assess their own work; practice student- parent communication and critical thinking skills; describe the work that they are doing, their strengths and weaknesses; work with parents/guardians to set positive goals and a plan of action; and demonstrate process, not just products.

Parents benefit as they: • • • •

receive a variety of information about their child’s learning and skills; see the child’s work and thinking first-hand; have an opportunity to help their student set positive goals; and are an active participant in their student’s learning.

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JUNIOR SCHOOL Materials, Items and Devices Brought from Home Items may be brought at the teacher’s discretion. Please label all items and monitor what your child brings. Violent or dangerous toys are not permitted, and valuable items should be left at home. Students may be asked to leave trading and game cards or toys at home. The school will not assume responsibility for lost or broken items, including phones and electronic devices. If an object is being brought to the teacher for a particular purpose, the teacher will secure it in a safe place. Students must remember to pick up items and take them home.

Home Learning and Agendas From Grade 1, work may be assigned to complete at home, though at times, students complete assignments before they leave school for the day. Home learning is important as a reinforcement of the day’s work or as preparation for future work. Reading at home is always important and is encouraged at every grade level, every day. Avid readers have advantages in all aspects of school work. Home learning completion times are different for each student; therefore, the school does not have a policy on the time homework should take each night. Teachers will outline grade-level expectations at the beginning of the year. Other evening activities are also very important, such as time with family, friends, sports, music, dance, theatre, and community organizations. Playtime is also important for the development of creativity, motivation, and commitment. Parents can assist children by motivating with praise and encouraging independence. Please make a particular place available where homework is done, away from distractions. The use of a homework book, in which parents may also make comments back to the teacher, is encouraged, and required in some grades. Agendas: Teachers of students in Kindergarten to Grade 2 develop systems to communicate between home and school. Students in Grades 3 to 5 receive an agenda in September to use daily to keep track of assignments and events. Students in the MYP may use a device to stay organized. The use of online platforms is helpful for students and parents.

Treats and Special Occasions Sharing of food and drinks is strictly prohibited. This includes homemade foods like birthday treats or baked items.

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SNAPSHOTS

SENIOR SCHOOL

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SENIOR SCHOOL Assemblies Assemblies are an important avenue for student leadership, community-building, sharing opportunities, and celebrating accomplishments. Senior School students must be in their formal academic uniform, unless the timetable calls for alternate dress. Cross-cohort assemblies will happen virtually. We will also meet as a whole school 3 to 4 times in the academic year to celebrate events, honour achievements, highlight student action, communicate school-wide goals, and build our K-12 community. These assemblies include our annual Opening Day Assembly, Remembrance Day, and Closing Day Assembly.

Signing Out Early Grade 6-10 MYP students must have a note from and be accompanied by a parent or guardian for personal appointments during the course of a school day. During the school day, Grade 11 and 12 DP students may sign out for personal appointments that are supported by a parent or guardian’s note or email. Please email the DP attendance to dpattendance@stratfordhall.ca. Due to the pandemic, in order to minimize contact between school and the wider community, DP students may not leave campus during their lunch break.

Students and Cars In unique circumstances, it may be necessary for students to drive to school within their graduating year. All drivers must be in full compliance with the graduated driving regulations of British Columbia at all times. Students may NOT park in the faculty parking lots and must abide by all parking enforcement regulations in the neighbourhood. Furthermore, as active leaders in our commitment to environmental responsibility, it is highly encouraged that all Senior School students utilise public transportation in getting to and from school. Due to the pandemic, DP students are not permitted to leave campus to walk down Commercial Drive during lunch time; they are not permitted to drive at any time during the school day.

Cell Phone Usage MYP: MYP students are not permitted to use their cell phone for personal use between the hours of 8:20am-3:30pm. If students need to communicate with parents or guardians, they are able to use the phone at the MYP reception, with disinfection in between every use. Teachers may guide curricular use of cell phones within the classroom. DP: DP students are permitted to use their cell phone for personal use during lunch time. They are not permitted to use their cell phones for personal use during class time; however, teachers may guide curricular use of phones within the classroom. DP students occupying an MYP space must abide by the MYP cell phone use policy (no phones between 8:20am-3:30pm).

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SENIOR SNAPSHOTS SCHOOL Co-curricular Activities An important aspect of the Senior School are the opportunities that exist outside the regular timetable. These activities create a connection to the school community, provide space for students to explore interests, develop collaborative skills, and offer the space for student leadership. Student commitment is important with all co-curricular activities and each individual is encouraged to consider carefully their academic and personal balance. Generally, these opportunities come under three broad categories: Sabres Athletics: Following the guidelines of the BCCDC, there will be no inter school sports until further notice. Student Councils: The Senior School has five student councils: Action and Wellness, Spirit, Arts, Athletics, and Academics and Innovation. These councils are student-led by our graduating Prefects. All students have the opportunity to sign up for one council that interests them and this provides a wonderful opportunity to interact with students spanning Grades 6 to 12. Councils meet biweekly to initiate, plan, and lead various school experiences. Some examples include: Care Package and Winter Clothing Drive, Terry Fox Run Day, House competitions, IDEA Lab activities, and Arts Week. Clubs: Student-led clubs are generally held during the lunch hour for students interested in furthering a particular passion. Examples include: Model United Nations, Earth Club, and drawing club, just to name a few. The specific listing of clubs being offered each year will be made available to students in September at the Clubs Fair. Students are welcome and encouraged to propose and lead clubs.

Homework and Agendas Homework completion times are different for each student; therefore, the school does not have a policy on the amount of time homework should take each night. Other evening activities are also very important, such as time with family, friends, sports, music, dance, theatre, and community engagement or service learning opportunities. Free time and play are also important for the development of creativity, motivation, and commitment. Agenda: Students in Grades 3 to 12 receive an agenda in September to use daily to keep track of assignments and events. Students in the MYP/DP may also use a device or online applications to organize their work. In addition, for MYP and DP the ManageBac platform must be monitored by students, as this is where teachers post important due dates and resources.

Bring Your Own Device Programme In recent years, there has been a shift in education away from technology as a stand-alone subject and towards it being used as a tool that is integrated across the curriculum. Rather than devices just being confined to labs, they are placed in classrooms with students so they can be used authentically, in the moment, to support the IB curriculum. Computers are not just used to teach “tech� skills, but are also taught to support learning skills that are needed for success in the 21st century. Personal devices must be brought home at the end of each day, not left at the school, and charged overnight. Please see our One to World Bring Your Own Device Programme brochure for more details. Please refer to the Technology, Devices and Appropriate Uses for Students policy in the Parent Portal.

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SENIOR SCHOOL Restorative Practices and Behaviour Management Stratford Hall subscribes to the use of restitution and restorative justice practices to deal with disciplinary issues that arise. The aim of restitution is to provide the opportunity for all impacted parties to have a voice, to redress grievances in a way that restores relationships, and to work collaboratively to build a stronger foundation moving forward so as to decrease the likelihood of problems recurring. In addition, the IB Learner Profile informs all three dimensions and is the core set of values that guide attitude, intentions and behavior for all parties in the school; staff and student alike. It is the set of principles that underpins the creation of all essential agreements and rules at Stratford Hall. Students who act out are usually attempting to fulfill a basic need such as fun, freedom, power or belonging. When teachers thoughtfully plan instruction, engage every student to a high degree through appropriate/ differentiated tasks, build positive relationships, and model and teach the attributes of the Learner Profile, the general climate and culture of the school serves to proactively prevent potential issues. When a student misbehaves or harm has been caused, all students involved are led through a restorative process which sheds lights on the thought process that led to the behaviour and guides students towards their role in repairing the harm done. Critical incidents that are more serious in nature (those that involve serious endangerment of the basic safety and wellbeing of students through physical violence, blatant insubordination, property destruction, theft, drug use or distribution, etc.) are referred immediately to the Senior School Principal; in these cases disciplinary measures such as suspension may be paired with restorative justice. In extreme or repeated cases, the Head of School may achieve community restoration through student expulsion.

Global Programs Stratford Hall is committed to providing authentic and engaging global programs for our students. These programs are designed to provide exciting opportunities for our students to develop global citizenship skills, including: cultural competency, perspective taking, exploration of self, and value-based critical thinking. In this unprecedented academic year in the midst of a pandemic, our global travel will be put on hold. These programs will be relaunched as soon as it is safe for us to do so. For any further questions on global programming, please contact Meg Chamberlin, Senior School Principal.

Parent-Teacher-Student Conferences Parent-Teacher-Student Conferences are held twice a school year in Terms 1 and 2. These conferences provide parents with the opportunity to hear about the progress of their child from their teacher(s). Student-led conferences are an alternative to the traditional parent-teacher conference in which teachers and parents meet to discuss a child's progress. The student-led conference involves the student, parent, and teacher and is usually comprised of several stations in which the student can demonstrate his or her knowledge and skills to their parents. Students must attend in full academic uniform. Conferences promote student self-awareness and responsibility, and provide direct evidence of performance to the parent. Students take their parents/guardians through a portfolio of assessments, both formative and summative. Parent-Teacher-Student Conferences will take place in virtual model until further notice.

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2020 - 2021 Family Handbook  

2020 - 2021 Family Handbook  

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