Information Pack

Group Information Pack Version: Sept 2012 Visit our website at www.braunstonscouts.co.uk

1

Welcome to 2nd Braunston Scout Group This information pack is designed to give you all the basic information that you as a parent need, now that your son or daughter has joined the 2nd Braunston Scout Group.

There are a few forms enclosed that we would be grateful if you and your son or daughter could complete. The information you provide will assist the Leaders in providing the best programme for your children in a safe environment. All information supplied will be treated as confidential.

Can we ask that you complete and return the following forms to your Section Leader:    

Parent Questionnaire Member’s Personal Detail Form Subscriptions Form Gift Aid Form

Leaders all give their time voluntarily and any help that can be offered is greatly valued. Family involvement of members is encouraged.

We would like to take this opportunity of welcoming you to the 2nd Braunston Scout Group and the world wide family of Scouting.

Steven Rolt—Group Scout Leader The Scout Association has a full set of policies and rules covering the way in which we operate. These are available on the Associations website : -

www.scouts.org.uk Visit our website at www.braunstonscouts.co.uk

2

HOME – SCOUT GROUP AGREEMENT We believe its helpful to capture the main principles of what you and your local scouting leadership can expect from each other.

WHAT YOU CAN EXPECT OF US 1 To keep Young People in our care safe

By following Scoutings policies & Rules (P.O.R) covering all aspects of scouting including: Premises, Leaders, Activities, freedom from Bullying or discrimination and Child Protection

2 Happy and Stimulated Young People

The official Purpose of Scouting is: " to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities" We will do this via a varied and interesting programme of events and activities

3 To keep you informed of programs & events via regular communication in a variety of forms. Provide opportunities for you to influence what we do both informally, by talking to us, and formally through parent representation at the Executive Committee (sits 3x a year) & the Annual General Meeting

4 ensure scouting but affordable for all Keep fees as low as possible and offer financial support for young people that need it.

Visit our website at www.braunstonscouts.co.uk

3

WHAT WE EXPECT OF YOU 1 Support the scouting leadership We are not a school, but we help young people develop and learn. This works best when the young people are encouraged by you to arrive with a positive attitude. Scouting relies on parent support, the leaders can not do it all without you.

Running scouts is like running a family home – everyone can help, and in lots of ways, we will try harder to asker – please try to offer to help.

2 Support your child's scouting By supporting our programme beyond the weekly meeting to complete badges and engage with the wider program of camps, outings, parades and fundraising where as best you can.

Scouting is not a once a week meeting – its so much more than that – join in.

3 To keep us informed Of anything we need to know to better support your child. Let us know when we get things wrong – so we can improve and remember to thank us too!. Please answer promptly those requests e.g.: who want to go: Camping, to the raft race etc so we do not have to nag you!

4 Pay your fees when they are due – so we can fund great scouting and maintain our Den

Visit our website at www.braunstonscouts.co.uk

4

The Scout Group is run by two groups of people 1. The Leadership Team The Leadership Team is made up of all adult leaders involved with the young and is led by the Group Scout Leader and is responsible for all matters involving the young people.

The Leadership team interact at all times but have three to four formal meetings a year.

2. The Group Executive “The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. The Committee is responsible for:    

the maintenance of the Group’s property and equipment; the raising of funds and the administration of the Group’s finance; the insurance of persons, property and equipment; Group public occasions; and assisting with the recruitment of Leaders and other adult support.”

The Group Executive is made up as follows: Chairman, Secretary, Treasurer, Group Scout Leader, Asst Group Scout Leader, Section Leaders, A nominated parent from each section and up to four elected members.

The Executive generally meets three times a year plus the AGM in June each year.

Listed on the back page are contact numbers for both teams.

Visit our website at www.braunstonscouts.co.uk

5

Dear Parent Re: Membership Records The Scout Movement in the United Kingdom is a membership organisation. To enable it to operate and to communicate with its Members- it is necessary maintain records about them.

This will include details of name; address; date of birth; contact telephone numbers. We will also be keeping details of your son’s/daughter’s progress through Scouting (badges gained etc). Information held in our Scout Group may be shared from time to time within Scouting including Headquarters of the Association.

New legislation came into force in March 2000 which covers the protection and processing of personal data. Adults and young people have the same rights under the Data Protection Act 1998. The Act covers paper based (as well as computer based) information.

Certain information is classed by the law as ‘Sensitive Personal Data’ in a Scouting context this may include information about your son’s/ daughter’s:-

   

Health (to ensure that we are prepared for medical emergencies it is important that we hold relevant information).

Disabilities (to ensure a safe integration of your son’s/daughter’s participation in activities, details of any disability need to be known).

Religious or similar beliefs (this will help us ensure that we make appropriate arrangements when necessary) Racial or ethnic origin (again this will help us ensure that we are sensitive to cultural needs of our Members)

All the information will only be used in connection with your son’s/ daughter’s membership of the Scout Movement in the United Kingdom – this will include membership management and communications.

Any of the information provided will not be passed to any third parties outside the Scout Movement without your consent. We do take photos and display them in albums, on the board etc. Please state if you do not want your child’s photo to be taken.

To hold this ‘Sensitive Personal Data’ we will need your explicit consent. You can give your consent by completing the questions on the form.

Visit our website at www.braunstonscouts.co.uk

6

Welcome to Beavers!

Welcome to the Beaver section. Scouting is a ‘values’ based organisation not just a club, and we encourage you to support and join in our activities. Your child will have the opportunity to progress to Cubs after they are 8.

The Beaver Colony The Beaver Colony that your child is joining is led by a Beaver Scout Leader and their assistant(s).

The Colony night starts & ends with traditional ceremonies. One is investiture when your child becomes an official member of The Scout Association. At this time Beavers are asked to make a promise (see below). Parents are invited to this ceremony which normally takes place 4 weeks after joining the Colony.

What do Beavers do?

Have fun! Taking part in many activities and outings, which are communicated to you via the programme and notes to parents. They will also have the opportunity to gain a wide range of awards in the Colony. These are given in recognition of taking part in specific activities and the effort they have made.

The Beaver Scout Promise I promise to do my best, To be kind and helpful And to love God

The colony details When and where do they meet?

Tuesday evenings 6.15 – 7.15PM. In the Den What do I have to pay?

See Page 13 What does my child need to bring?

Nothing at 1st ! After 4 weeks you will need to purchase a uniform from the Scout Shop. This consists of a Beaver Sweatshirt and a group polo shirt The first scarf and woggle are provided by the Scout Group.

The Beaver Motto Be Prepared Visit our website at www.braunstonscouts.co.uk

7

Beaver Colony Leadership Team Leader Assistant

Joan Bishop Chris Lodge

A NOTE TO ALL PARENTS!!!

It is our group policy that Beavers or Cubs enter/leave the hall at the start/end of a section with an adult. This includes walking out from/to the car. Please come into the Den and Check with the leader before leaving your child. If you are sharing transport with other parents that is fine, just make sure that driver does the same.

This is for your child’s safety and to provide opportunity for leaders to talk to parents Group Scout Leader

So how can YOU help?

Read the Notes I send you and respond to requests Support your Child in Beaver activities - your child may come home and say that they need to do something to complete a badge please help them – badges are not just earned at meetings Parents Rota – Parents are expected to help at meets at least once a term Volunteer There are many ways that you can help See Page 14.

Visit our website at www.braunstonscouts.co.uk

8

Beaver Scouts Information Age Range : 6 to 8 years Official Uniform

Optional Items

Turquoise Top Navy Blue activity trousers Group Scarf (Neckerchief) * Woggle *

Scout T—Shirt Navy Blue Activity Shorts Baseball Cap

* these items will be provided by the Scout Group All of the above are available from the District Scout Shop.

The shop is based at 2nd Daventry headquarters on North Way, Daventry (by the Country Park) and is open on Monday evenings during term time from 7.30pm.

The Beavers have a parent rota and you will be asked to attend approximately once a term.

Visit our website at www.braunstonscouts.co.uk

9

As an alternative to the Scout Association Tshirts we as a Group have decided to offer 2nd Braunston Scout Group Polo Shirt’s & Hoodies. These can be worn under the formal uniform and used for activities and camps.

The garments will be available in with embroidered logos additionally you can also add a name if you would like.

The hoodies will only have the crest and optional name on the front.

We have a consistent supplier who is able to offer very good prices, so the cost of the Polo Shirt is £13.00 and the Hoodie £18.00, a name costs an additional £2.00.

To order please send a cheque to your child’s leader with details of garments required. Orders will be undertaken once a term to ensure minimum quantities are met.

Beavers, Cubs, Scouts & Explorers: Polo Shirts (Dark Green) & Hoodies (Black) Sizes Available: Youths Men's Ladies Fit

Age 3-4, 5-6, 7-8, 9-10, 11-12 XS (36”-38”), S (40”-42”), M (44”), L (48”) , XL (50”), 2XL (52”) XS (Size 8), S (10), M (12), L (14), XL(16), 2XL (18)

Leaders & Adult Supporters: Additional Polo Shirt Colours are available: Red, Pink, Dark Navy and Black.

Design for back of Polo Shirt

Visit our website at www.braunstonscouts.co.uk

10

MEMBERSHIP FORM Name:…………………………………………………………………………

Date of Birth: ..……/………/.………

Gender: M / F

Address: ……………………………………………………………………………………………………………….. …………………………………………………………………………………………………………………………………..

Home Tel:………………………………………………………………

Parent 1

Parent 2

Mobile No

Mobile No

Email

Email

Faith:………………………………………………..............................

Special Needs - Dietry, Medical (including allergies), …………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………

Parent Information: Medical Information In case of an emergency, a doctor may need to be contacted if any serious accident occurs that may require treatment. Parents will be informed immediately if such an event occurs as treatment can only be given to a scout by consent of a parent. Please let us know which Doctors Surgery your child is registered with: Doctor Surgery: …………………………………………………………………………………………………………

Do we have your consent to use a standard First Aid kit for general accidents?

YES NO MEDIA & DEVELOPMENT Scouting photos for general display may be taken to show others the type of activities we do. Photos for any other purpose cannot be used without the general consent of a parent under the Child Protection Act. Please strike through any media that you would NOT be willing to allow photos of your child to be circulated beyond the colony: ● Leaflets ● Scouting websites ● District/County & HQ Promotions There may also be times when the media are invited to scouting events that the colony may participate in. On these occasions, we may need permission for the child’s name and image to be used. Please tick the following box if you would prefer for your child NOT to be involved with the media. By leaving the box unticked, we assume that you give your general consent for your child’s name and image to be used.

I do not allow my child’s name and image to be used by the media (TV, Radio or Press).

Signed………………………………………………………

Printed…………………………………………………….. Date……………….........

Visit our website at www.braunstonscouts.co.uk

11

Please could we ask that you complete the Gift Aid form below and return it to us as soon as possible, by completing this form we are able to collect an additional 25% from subscriptions that the Government will fund. You need to be a taxpayer to complete this form.

Gift Aid declaration 2nd Braunston Scout Group Please treat All gifts of money that I have made in the past 4 years and all future gifts of money that I make from the date of this declaration as Gift Aid donations.

You must pay an amount of Income Tax and/or Capital Gains Tax for each tax year (6 April one year to 5 April the next) that is at least equal to the amount of tax that the 2nd Braunston Scout Group will reclaim on your gifts for that tax year.

Donor’s details Title _________ Initial(s) ______ Surname __________________________________ Home address __________________________________________________________ ______________________________________________________________________ Postcode ______________________

Date ___________________

Signature _______________________________________________ Please notify the 2nd Braunston Scout Group if you: Want to cancel this declaration Change your name or home address No longer pay sufficient tax on your income and/or capital gains.

Tax claimed by the charity or CASC • The charity will reclaim 25p of tax on every £1 you give on or after 6 April 2008.

If you pay Income Tax at the higher rate, you must include all your Gift Aid donations on your Self Assessment tax return if you want to receive the additional tax relief due to you.

Visit our website at www.braunstonscouts.co.uk

12

Subscriptions The Scout Group works on a monthly subscription rate that covers the costs of running the Scout Group. (Outings and camps are payable separately depending on attendance).

The subscription includes an element called capitation that is paid direct to The Scout Association and covers all liability insurance and leader training needs, at the present time this is £35.00 per person per year.

The subscription rates at the moment are: -

Explorers

Beavers £ 9.00 Cubs £ 9.25 Scouts £ 10.00 £ 10.00 from 1/4/13 £7.50 until then

New members are expected to start paying subscriptions 4 weeks after they started or when they are invested into their section, whichever is the sooner.

We ask that all subscriptions are paid by monthly standing order (form below) or direct electronic payment (bank details below), this requires less administration time and costs.

Standing Order Request To

________________________________________________(your bank) _______________________________________________ (address) _______________________________________________

Account Name ________________________________________ Account Number _______________________________________ Please debit my account with £_______________ (please enter monthly amount) The first payment to be made on the 1st _____________________ (Month and Year) and pay monthly thereafter on the first of each month until I cancel this arrangement.

Santander Bank Sort Code Account Number Account Name

72-00-03 30495488 2nd Braunston Scouts

Signature of Account Holder ______________________

Date ____/ ___/____

Note: Please can you complete and return to your bank as soon as possible or alternatively make the arrangements on your internet banking facility.

Visit our website at www.braunstonscouts.co.uk

13

Are you—a Parent / Grandparent / Friend / Interested Adult All successful Scout Groups need adult support and help in order to provide the Young people with the best Scouting possible. All leaders give their time voluntarily, but not all want to be Leaders. There are many support roles within Scouting, either directly with the Colony / Pack / Troop or Unit, or indirectly as a member of the Group Executive Committee which supports the running of the Scout Group.

Please take the time to fill in the questionnaire below and return to us. Thank you 

I am interested in becoming a leader



I could help with crafts



Keep attendance records



Make Drinks



Help with Badge work



Keep records up to date



Provide Transport when required



Run a game at the meeting



Help at camps



Join the Group Executive committee



Help with fundraising



Employer supports Charities (i.e. Barclaycard, Cummins)



Other offers (please state)



______________________________________



______________________________________

Name

____________________________________

Contact Number ____________________________________ Contact Email

____________________________________

Visit our website at www.braunstonscouts.co.uk

14

Welcome to Cubs!

Welcome to the Cubs section. Scouting is a ‘values’ based organisation not just a club, and we encourage you to support and join in our activities. Your child will have the opportunity to progress to Scouts after they are 10 and before they are 11. This brochure will have told you all the forms you need to complete joining us

The Cub Pack The Cub Pack that your child is joining is led by a Cub Scout Leader ‘Akela’ .

The Pack night starts & ends with traditional ceremonies. One is investiture when your child becomes an official member of The Scout Association. At this time Cubs are asked to make a promise (see below). Parents are invited to this ceremony which normally takes place 4 weeks after joining the Pack.

What do Cubs do?

Have fun! Taking part in many activities and outings, which are communicated to you via the programme and notes to parents. They will also have the opportunity to gain a wide range of awards in the pack. These are given in recognition of taking part in specific activities and the effort they have made.

The Cub Scout Promise I promise to do my best to do my duty to God & the Queen to help other people and keep the Cub Scout law

The pack details When and where do they meet?

Thursday evenings 6.15 – 7.45PM. In the Den What do I have to pay?

See Page 13 What does my child need to bring?

Nothing at 1st ! After 4 weeks you will need to purchase a uniform from the Scout Shop.

This consists of a green Cub Sweatshirt a group polo shirt and a book called a 'powerpack'.

Visit our website at www.braunstonscouts.co.uk

15

Hello I am David Coleman, I live in Braunston, I am married with 3 children.

Akela When young I was a cub and a scout and I became a Cub Leader in 2009 after my youngest left Cubs for Scouts. I completed my full training in 2011. I hope to ensure your children will enjoy their time at Cubs with me and encourage you all to take an active part in the life of the Scout Group.

A NOTE TO ALL PARENTS!!!

It is our group policy that Beavers or Cubs enter/leave the hall at the start/end of a section with an adult. This includes walking out from/to the car. Please come into the Den and Check with the leader before leaving your child. If you are sharing transport with other parents that is fine, just make sure that driver does the same.

This is for your child’s safety and to provide opportunity for leaders to talk to parents Group Scout Leader

So how can YOU help?

Read the Notes I (Akela) send you and respond to requests Support your Child in Cub activities - your child may come home and say that they need to do something to complete a badge please help them – badges are not just earned at meetings Parents Rota – Parents are expected to help at least one meet once a term Volunteer There are many ways that you can help See Page 14.

Visit our website at www.braunstonscouts.co.uk

16

Cub Scouts Information Age Range : 8 to 10 years Official Uniform

Optional Items

Bottle Green Top Navy Blue activity trousers Group Scarf (Neckerchief) Woggle

Scout T—Shirt Navy Blue Activity Shorts Baseball Cap

All of the above are available from the District Scout Shop.

The shop is based at 2nd Daventry headquarters on North Way, Daventry (by the Country Park) and is open on Monday evenings during term time from 7.30pm.

The Cubs have a parent rota and you will be asked to attend approximately once a term.

Visit our website at www.braunstonscouts.co.uk

17

Welcome to Scouts!

Welcome to the Scout section. Scouting is a ‘values’ based organisation not just a club, and we encourage you to support and join in our activities. Your child will have the opportunity to progress to Explorers after they are 14.

The Scout Troop The Scout Troop that your child is joining is led by a Scout Leader and their assistant(s).

The troop night starts & ends with traditional ceremonies. One is investiture when your child becomes an official member of The Scout Association. At this time Scoutsare asked to make a promise (see below). Parents are invited to this ceremony which normally takes place 4 weeks after joining the Troop.

What do Scouts do?

Have fun! Taking part in many activities and outings, which are communicated to you via the programme and notes to parents.

They will also have the opportunity to gain a wide range of awards in the troop. These are given in recognition of taking part in specific activities and the effort they have made.

The Troop details When and where do they meet?

Wednesday evenings 7.00 – 9.00PM. In the Den What do I have to pay?

See Page 13.

What does my child need to bring?

Nothing at 1st ! After 4 weeks you will need to purchase a uniform from the Scout Shop. This consists of a Scout shirt and a group polo shirt The first scarf and woggle are provided by the Scout Group.

Visit our website at www.braunstonscouts.co.uk

18

Scout Troop Leadership Team Leader Assistant

Stuart Muddiman Neil Britten-Austin Helen Ansell Rob Waugh

So how can YOU help?

Read the Notes I send you and respond to requests Support your Child in Scout activities - your child may come home and say that they need to do something to complete a badge please help them – badges are not just earned at meetings Parents Rota – There is no Parent Rota in Scouts so why not...

Volunteer There are many ways that you can help See Page 14.

The Scout and Explorer Scout Promise On my honour I promise that I will do my best, to do my duty to God and the Queen, to help other people and to keep the Scout Law.

The Scout and Explorer Scout Law A Scout is to be trusted A Scout is loyal A Scout is friendly and considerate A Scout belongs to the worldwide family of Scouts A Scout has courage in all difficulties A Scout makes good use of time and is careful of possessions and property.

Visit our website at www.braunstonscouts.co.uk

19

Scouts Information Age Range : 10 to 14 years Official Uniform

Optional Items

Green Shirt Navy Blue activity trousers Group Scarf (Neckerchief) Woggle

Scout T—Shirt Navy Blue Activity Shorts Baseball Cap

All of the above are available from the District Scout Shop.

The shop is based at 2nd Daventry headquarters on North Way, Daventry (by the Country Park) and is open on Monday evenings during term time from 7.30pm.

Visit our website at www.braunstonscouts.co.uk

20

Welcome to Explorers!

Welcome to the Explorer section. Scouting is a ‘values’ based organisation not just a club, and we encourage you to support and join in our activities. Your child will have the opportunity to progress to Network after they are 18.

The Explorer Unit The Explorer Unit that your child is joining is led by a Explorer Scout Leader and their assistants.

The Unit night starts & ends with traditional ceremonies. One is investiture when your child becomes an official member of The Scout Association. At this time Scouts are asked to make a promise (see below).

What do Explorers do?

Have fun! Taking part in many activities and outings, which are communicated to you via the programme and notes to parents. They will also have the opportunity to gain a wide range of awards in the troop. These are given in recognition of taking part in specific activities and the effort they have made.

The Unit details When and where do they meet?

Tuesday evenings 7.30 – 9.30PM. In the Den What do I have to pay?

See Page 13.

What does my child need to bring?

Nothing at 1st ! After 4 weeks you will need to purchase a uniform from the Scout Shop. This consists of a group polo shirt The first scarf and woggle are provided by the Scout Group.

Visit our website at www.braunstonscouts.co.uk

21

Explorer Unit Leadership Team Leader Assistant

Steve Irwin tba

So how can YOU help?

Read the Notes I send you and respond to requests Support your Child in Explorer activities - your child may come home and say that they need to do something to complete a badge please help them – badges are not just earned at meetings Parents Rota – There is no Parent Rota in Explorer Scouts so why not...

Volunteer There are many ways that you can help See Page 14.

The Scout and Explorer Scout Promise On my honour I promise that I will do my best, to do my duty to God and the Queen, to help other people and to keep the Scout Law.

The Scout and Explorer Scout Law A Scout is to be trusted A Scout is loyal A Scout is friendly and considerate A Scout belongs to the worldwide family of Scouts A Scout has courage in all difficulties A Scout makes good use of time and is careful of possessions and property.

A Scout has self respect and respect for others.

Visit our website at www.braunstonscouts.co.uk

22

Explorer Scouts Information Age Range : 14 to 18 years Official Uniform

Optional Items

Bottle Green Top Navy Blue activity trousers Group Scarf (Neckerchief) Woggle

Scout T—Shirt Navy Blue Activity Shorts Baseball Cap

All of the above are available from the District Scout Shop.

The shop is based at 2nd Daventry headquarters on North Way, Daventry (by the Country Park) and is open on Monday evenings during term time from 7.30pm.

Our Unit is called the Braunston Piranhas and it has its own logo as well Visit our website at www.braunstonscouts.co.uk

23

Contact List

Name

Preferred Contact Number

Louis Prat Jenni Rolt Lynda Ansell Ann-Marie Morris Emma Norris Jeremy Tyson Vacant Kim Donald Gordon Kemp

07905 438908 07782 156056

Steve Rolt

07956 682733

Joan Bishop

07816 325119

Chris Lodge

07958 618607

David Coleman

07796 336985

Stuart Muddiman

07875 066292

Group Executive Group Chairman Treasurer Secretary Beaver Representative Cub Rep Scout Rep Explorer Rep Other Members Plus GSL, AGSL, BSL, CSL, SL & EXSL.

Leadership Team Group Scout Leader (GSL) Beavers Beaver Scout Leader (BSL)

Cubs Cub Scout Leader (CSL) Scouts Scout Leader (SL)

Helen Ansell Steve Irwin

07545 833030

Rob Waugh

07967 640347

Neil Britten-Austen

07787 535544

Steve Irwin

07545 833030

Explorers Explorer Scout Leader (ESL)

Visit our website at www.braunstonscouts.co.uk

24