Photography Agreement This Photography Agreement (hereinafter “Agreement”) is entered into this _____ day of ________, 201__ by and between The Board of Regents of the University System of Georgia by and on behalf of the University of Georgia State Botanical Garden, a unit of Public Service and Outreach (also referred to as “SBG” herein) and ______________________ (hereinafter “Photographer”). Photographer wishes provide professional services, which may include occuping SBG space and utilizing SBG property and equipment as permitted. In consideration for use of SBG premises, Photographer hereby agrees as follows: 1. Photographers will register at the Information Desk in the Visitor Center if on premises during open building hours. For after hour sessions, registration must be done in advance. Photographers working with brides, bridal parties, and other guests who rent a facility at the SBG for a function may coordinate a photo shoot with the renters and SBG, if desired, in advance of the event. 2. Photographer agrees to abide by University of Georgia regulations and policies as well as all applicable laws relating to the use of SBG facilities, including, but not limited to: a. UGA’s Non-Discrimination and Anti-Harassment Policy (https://eoo.uga.edu/); b. Any alcoholic beverages must be served in strict compliance with University of Georgia Alcohol Beverage Policy and applicable Georgia laws; c. The University of Georgia is a tobacco-free campus. Tobacco use is prohibited in all areas, including outdoor areas, of the State Botanical Garden (http://uga.edu/tobacco-free/); and d. Weapons are prohibited on the University of Georgia campus pursuant to Georgia law (O.C.G.A. 16-11-127.1.). e. Drones and aerial vehicles are not permitted. 3. Photographers and guests will respect UGA property while visiting the SBG. Photographer will ensure that Photographer and guests comply with all SBG policies, rules, and regulations, including, but not limited to the following: a. Do not climbing onto fences, trees, or other structures for photo poses. b. Do not pose, walk on, or cut through the planting beds. This includes any area covered with pine straw, even if no plants are visible at the time. c. Do not step on or move any plant labels. d. Unless facilities have otherwise been rented for private use, photography sessions will not unduly conflict with the public’s normal use and enjoyment of the gardens. e. Materials may not be taped, pinned, nailed or tacked to walls. Containers used for floral arrangements and other decorations must have protective mats/felt bottoms when placed on furnishings, finished surfaces, etc. f. Fresh or dried rose petals, birdseed, rice, glitter, confetti, or similar materials may not be thrown or scattered anywhere in the building or on the grounds. g. Butterflies, birds, and other living organisms may not be released indoors. Outdoor releases must be preapproved. h. Helium filled balloons, artificial smoke, fog, and bubble machines are prohibited. i. All sidewalks, doors, aisles, passages, and ways of public utilities of the premises, including fire extinguishers, must be kept unobstructed. This includes garden areas or gazebos, or the use of props such as animals, furniture, etc. j. With the exception of candles allowed indoors at certain SBG facilities, open flames and fireworks of any kind (including sparklers) are strictly prohibited. All indoor candle must be in a votive. Photographer will be held liable for any violation of this provision and for any subsequent property damage.
2 4. The Garden staff retains the authority to eject or cause to be ejected from its premises any person or persons it deems necessary for violations of the terms of this Agreement, safety concerns, lewd or indecent actions, fighting, intoxication, loud or abusive language, or other conduct that is offensive, disruptive or otherwise objectionable. 5. Publication and Permissions. a. Any commercial use of photographs taken on SBG property, the SBG and University of Georgia’s name, address, logos, and trademarks may not be used in any publication or advertising for professional services without the prior written approval of the University of Georgia’s Marketing and Communications department. All requests must submitted at least one month in advance and may be granted or denied upon the department’s sole discretion. b. Any photo albums brought in for display in the Rental Office must only contain SBG events, preferably within the last five years. 6. Personal Property. The State Botanical Garden of Georgia, the University of Georgia, and The Garden Club of Georgia are not responsible for any loss, theft, or damage of personal property. All personal property used or stored at the SBG shall be at the sole risk and responsibility of its owner. 7. Indemnity. Photographer shall indemnify and hold harmless the State Botanical Garden of Georgia, the University of Georgia, the Board of Regents of the University System of Georgia and its employees and agents (hereinafter the “Indemnitees”) from and against any and all liability or loss due to death or personal injury to any person, or from damage to the property of either the Indemnitees or any other person or corporation arising from or out of the photographer’s temporary occupancy and/or use of the facility. 8. Contact Information. Photographer must keep SBG updated on photographer’s contact information and website links. The following individual(s) will serve as the on-site representative(s) and contact person for the Photographer on the day of the event: Name(s):
Cell Number: ______________________________________________ 9. No Assignment. This Agreement may not be assigned, transferred, or sublet in whole or in part. Agreed to by: The Board of Regents of the University System of Georgia by and on behalf of The University of Georgia State Botanical Garden of Georgia
<PHOTOGRAPHER’S NAME HERE>
(Name – Authorized Official)
***Sign and return this Agreement to the Rental Office with the required documentationSBG Rental Office Phone: (706) 542-6467 Fax: (706) 542-3826 Email: firstname.lastname@example.org