2023-24 School Handbook

St. Martin’s Episcopal School

2023-2024 CALENDAR DATES AT A GLANCE (all dates subject to change)

August, 2023

Dear Parents and Students,

Welcome back! It is my honor and privilege to serve you and St. Martin’s as the new Head of School. I look forward to getting to know each and every one of you, and together we will make this a great school year!

We are excited to provide you with this more environmentally friendly and up-to-date e-version of the 2023-2024 School Handbook The St Martin’s School Handbook can be found on the school website’s Parent Resource Board (behind the login) and contains lots of information about St Martin’s and this school year If we find the need to make updates throughout the school year, you will be alerted via the “Weekly Warrior” e-newsletter.

I look forward to a great school year together Go Warriors!

Sincerely,

Maria Croley Madden Head of School

Handbook Disclaimer

All students and parents are expected to support and follow the policies outlined in this Handbook.

Affirmative Action Statement

St Martin’s Episcopal School (“the School”) admits qualified students of any race, sex, color, religion, national, and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school It does not discriminate on the basis of race, sex, color, nationality, religion, and ethnic origin in administration of its educational policies, scholarship program, and athletic and other school-administered programs In addition, the School pursues a policy of open hiring without regard to race, sex, color, religion, national, or ethnic origin.

Mission Statement

St. Martin’s Episcopal School is dedicated to providing a quality education of the whole person in a loving, Christian atmosphere, which fosters lifelong learning.

School Directory

The School Directory is a valuable resource for School families to create connection and communication within the School community School families provide their personal information for the Directory with the understanding that other members of the School community will only use the information in appropriate ways and for School-related purposes. The Directory should not be shared with third parties who are not part of the School community.

Inappropriate uses of the School Directory include but are not limited to: commercial use (ie , using the Directory to promote a business or other commercial venture), promoting political candidates or ideas, personal fundraising, sending mass emails to all or part of the school community, or sending unsolicited e-mails to individuals or families that the sender does not know For questions regarding appropriate use of the School Directory, please contact kgaffney@stmartinschool.org. Inappropriate use of the Directory will not be tolerated. Violators of this School Directory policy may be subject to legal action and/or removal from the School community.

Family Cooperation

A positive and constructive relationship between the School and each school family is essential to the mission of the School. While the School is always open to constructive and respectful dialogue, families must understand that the School will have the final decision with respect to issues such as curriculum, policies, and student discipline and that the School will make these decisions in a manner that advances the School’s mission and is in the best interest of the entire School community.

Families should respect and abide by the professional observations and decisions of the faculty. To the extent a family has concerns after meeting or speaking with a faculty member, the matter should be discussed in a conference with the principal of the appropriate School division Where appropriate, the faculty member in question will participate in the conference Following this conference, if the family still has concerns or questions, a meeting with the Head of School can be requested The decision of the Head of School will be final

The School recognizes the right for a family to raise questions and disagree with School decisions. However, the School will not tolerate abusive or disrespectful behavior, nor will it allow conduct that undermines teachers, the administration, or the policies or objectives of the School. If such situations occur, the School reserves the right to require the family to withdraw their student from the School.

Social Media Policy for Parents

St Martin’s uses social media to promote the School and to share information with the School community School social media channels are not an appropriate channel for parents to use to express concerns or make complaints about the School Rather, please contact the child’s teacher or principal with any concerns or complaints

St. Martin’s expects that parents will set and maintain appropriate standards for their family’s use of social media. Online conduct should reflect the same standards of respect and consideration used in face-to-face communication. In using social media, parents must protect the safety and dignity of students and school employees from the potentially damaging effects of social media. To that end, parents should maintain the privacy of individual students and avoid “tagging” or identifying other people’s children on social media. Parents should not post photos or other material that may be embarrassing or may otherwise invite ridicule or negative attention. Parents should not refer to any school employee by name or description on social media without that employee’s express permission Unless approved in advance by the Head of School, parents should avoid postings on social media that include school logos or images or that imply the School’s approval or endorsement of any idea, person, or event

Parents should immediately bring any social media concerns to the School. Responding in kind to uncharitable or inappropriate communications through social media can perpetuate further divisiveness.

The School will take appropriate measures to address parents who refuse to abide by this policy, including removal from the SMES community.

St. Martin’s Episcopal School

3110-A Ashford Dunwoody Road, NE

Atlanta, GA 30319

Contact Information

School Phone: (404) 237-4260

Fax: (404) 237-9311

Email: first initial, last name@stmartinschool.org

example: AWarrior@stmartinschool.org

Website: www.stmartinschool.org

Explorers Cell Phone: (404) 421-7697

St Martin in the Fields Episcopal Church: (404) 261-4292

School Hours

Administration Hours:

Student Hours:

Toddlers, Beginners, PreK

Kindergarten

Lower School

Middle School

HISTORY AND PHILOSOPHY

History

St. Martin in the Fields Episcopal Church was founded in 1951 as a mission church by the Cathedral of St. Philip. St. Martin’s Episcopal School was established as a preschool in 1959 A lower school began in 1983 followed by the addition of a Middle School program in 1991, with its first graduating 8th grade class in 1994 Mrs Maria Madden became Head of School in July 2023 Recognized as one of the finest independent schools in Atlanta and the Southeastern United States, St Martin’s Episcopal School is a member of the Atlanta Area Association of Independent Schools, Georgia Independent School Association, Southern Association of Independent Schools, National Association of Independent Schools, National Association of Episcopal Schools, Educational Record Bureau, Council for Advancement and Support of Education, and Secondary Schools Admission Test Board. St. Martin’s is accredited by the Southern Association of Colleges and Schools and the Southern Association of Independent Schools. St. Martin’s Episcopal School is affiliated with St. Martin in the Fields Episcopal Church, which is part of the Episcopal Diocese of Atlanta.

Mission Statement

St Martin’s Episcopal School is dedicated to providing a quality education of the whole person in a loving, Christian atmosphere, which fosters lifelong learning

Beliefs:

• ST. MARTIN’S EPISCOPAL SCHOOL believes in providing each student with the opportunity to attain intellectual achievement, aesthetic appreciation, and physical development to the fullest of their potential.

• ST MARTIN’S EPISCOPAL SCHOOL believes in developing within each student spiritual growth, moral standards, sound judgment, and self-discipline.

• ST MARTIN’S EPISCOPAL SCHOOL believes in responsible stewardship, citizenship, and community service

• ST. MARTIN’S EPISCOPAL SCHOOL believes in providing each student with dedicated, committed teachers and administrators working and learning together in an atmosphere of affection, trust, and security.

• ST MARTIN’S EPISCOPAL SCHOOL welcomes students of diverse backgrounds

Statement of Philosophy

St. Martin’s takes a developmental approach to education throughout its programs, emphasizing the sequential development of skills and the emotional, psychological, and physical maturity of the student, as well as his or her intellectual ability. At all levels, the School seeks to provide opportunities and assistance for maximum individual development

St. Martin’s Episcopal School is divided into three distinct divisions which correspond to the developmental and learning abilities of its students The Early Childhood division consists of students from infants through Kindergarten, the Lower School division consists of grades 1 through 5, and the Middle School division consists of students in grades 6 through 8. The 5th grade is considered a transition year for academics and activities.

St. Martin’s encourages students to develop those skills, understandings, and attitudes that will allow them to succeed not only in secondary school, but also in life. The School strives to accommodate children with varying backgrounds and is open to all qualified children without regard to race, color, creed, or national origin The cornerstone of St Martin’s philosophy is expressed in the School motto, “Quality Education in a Loving Environment”

BOARD OF TRUSTEES

The governance of St. Martin’s Episcopal School is entrusted to the Board of Trustees, which is charged with the fiduciary and long-term responsibility of the School’s mission and well-being The Board consists of 19 voting members, including the Rector of St Martin in the Fields Church No employee of the School, except the Head of School, may serve on the Board

2023 - 2024 Trustees

Chairman Mrs. Shara Sanders

Vice Chair

Mr Austin Jowers

Treasurer Mrs Jennifer O’Leary

Secretary Mr Vince Vitti

Members

Mrs Barbara Adler

Mr. Brad Ferrer

Mr. Greg Benoit

Mrs. Kate Bobb

Mrs. Autumn Francis

Ms Tracy Gibson

Dr Lori Hart

Mr. Roger House

The Rev. Monica Mainwaring

Mr. Jon Parise

Mrs Betsy Sawyer

Mr. Ivan Shammas

Mr. Michael Stewart

Mr Ed Zunzunegui

Ex Officio

Mrs Maria Madden, Head of School

Mrs Katie Danyo, PTO Liaison, Ex Officio

Mrs. Lauren Middour, PTO Liaison, Ex Officio

Vestry Liaison

The St Martin's Episcopal School PTO is dedicated to encouraging and supporting family participation in the life of St Martin's for the purpose of supporting the School's mission With volunteers and fundraising, the partnership of parents, teachers, and administrators supports activities that enrich students' intellectual achievement, cultural appreciation, physical development, and spiritual and moral growth

SMES PTO Executive Board 2023-24

Co-Presidents Allyson Miller allyson.n.miller@gmail.com 770-883-9264

Vice Presidents Katie Danyo sloop83@yahoo com 404-580-4322

Communication s Chairs

Treasurer & Assistant Treasurer

Andrea Bothan andrea botham@yahoo com 404-200-1080

Lyndsey Jones lyndseye jones@pwc com 770-845-9432

Member at Large Christina Westmoreland csampanes@hotmail com 404-593-4203

Leah Antoniazzi leahtoy962@gmail.com 724-312-8489

Lauren Middour lauren middour@gmail com 404-210-8934

Ely Przybyl elyprzybyl@gmail com 404-996-9902

Maggie Wise maggiemwise@gmail com 678-908-9845

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ADMISSIONS

The St Martin’s Episcopal School Enrollment Management Office is responsible for all activities regarding new applicants to St Martin’s school, including applications, school tours, and annual Open Houses

St Martin’s welcomes children regardless of race, sex, creed, color, religion or national origin St Martin’s Episcopal School is open to all students who can be expected to succeed in the School’s learning and physical environment The School is unable to accommodate children with severe learning, emotional, behavioral, or physical problems.

Applicants for all classes must have attained the class age by September 1 Applicants for the 1st grade must be six years of age by September 1.

New Student Application Procedure

● Admission packets will be available in October 2023.

● Qualified students whose families are members in good standing of St. Martin in the Fields Episcopal Church and siblings of current students have a preference in admissions

● Parents are strongly encouraged to visit the School for a tour by scheduling appointments with the admission office.

● Open Houses are held for prospective families throughout the fall and winter months

● Applications must be submitted to the School with the application fee The application fee is non-refundable.

● All testing, observation, and/or interviews for student applicants for Toddlers through eighth grade are scheduled in January and February Students applying for rising kindergarten-fifth grade must take the Joint Admission Testing Program (JATP) test Students applying for sixth through eighth grade must take the Secondary School Admission Test (SSAT) or submit testing that has been approved by the admission office.

● The application deadline is February 14, 2024

● Admission decisions for all new Kindergarten-eighth grade applicants will be posted electronically on March 30, 2024. Admission decisions for ToddlerPre-Kindergarten applicants with a complete admission file will be communicated in February 2024.

● Admission decisions for first-fifth grade Kairos Learning Center applicants are handled on a rolling basis

● All signed contracts, forms, registration fees, and tuition deposits must be submitted electronically by April 11, 2024.

Re-Enrollment for Returning Students

● Online re-enrollment will open on February 8, 2024

● Contracts and appropriate fees must be completed and paid by February 22, 2024

● Login credentials to access the parent portal on the St. Martin’s website will be limited to parents and guardians of current students.

Database and Transcripts

The Admission Office is responsible for maintaining the database for all student biographical and transcript records. Any changes in address, phone number, e-mail address, marital status of the parents, etc must be sent to Atty Boyer in the Admission Office, aboyer@stmartinschoolorg or (404) 228-0737

FINANCIAL AID

Financial aid is administered through the School In order to determine the family contribution, St. Martin’s uses the analysis of Clarity Financial Aid. All applicants for financial aid are required to file a financial aid application along with the required supporting documentation with Clarity. Please refer to the Financial Aid page on the St. Martin’s website for additional information about the financial aid program

Important financial aid dates:

● October 1, 2024 - Online PFS opens on the SSS website for the 2024-25 school year

● February 23, 2024 - Deadline for ALL financial aid applicants to submit a completed Clarity financial aid application

● March 1, 2024 - Deadline for ALL financial aid applicants to submit required documentation (W-2 and tax forms) to Clarity

ADVANCEMENT

The Advancement Department serves to foster relationships between the school and our families to create a culture of philanthropy. Like most independent schools, St. Martin's relies on philanthropic support from our community to sustain and enhance our excellent programs while advancing our mission

At SMES, the main sources of income beyond tuition include: The St. Martin’s Fund, our annual giving campaign; Georgia GOAL, a state tax-credit program for need-based financial assistance; and the Golf Tournament, our annual golf event t benefiting the SMES Endowment From time to time, as capital and infrastructure needs arise, SMES will implement special capital fundraising campaigns Ultimately, all gifts to SMES allow the School financial flexibility and to operate with a balanced budget

The St. Martin’s Fund

The annual fund is our highest giving priority and the most significant way in which the School covers costs that tuition cannotThis yearly campaign bridges the difference between tuition and the actual costs of educating students Each and every gift impacts our programs and shapes your child’s experience. We ask that all families contribute at a level that is comfortable for you. Each tax-deductible gift to The St. Martin’s Fund, regardless of size, makes an impact on the quality of the school’s programs. St. Martin’s boasts a strong tradition of reaching 100% trustee, faculty, and staff giving to the annual fund in early September and strives to reach 100% parent participation every year. For information on The St. Martin’s Fund, please contact Lauren Sims at 404-228-0747 or lsims@stmartinschool.org.

Georgia Private School Tax Credit Program

The Georgia Private School Tax Credit Program is a way for St Martin's families to redirect a portion of their Georgia taxes to St Martin's The school partners with Georgia GOAL to administer this important program This is a dollar-for-dollar tax credit program at no cost to you and provides financial assistance to incoming St Martin’s families For more information, please contact Lauren Sims at 404-228-0747 or lsims@stmartinschoolorg

Golf Tournament

The annual Golf Tournament was established in 2002 to raise funds to help grow the SMES endowment. St. Martin’s Board of Trustees established the endowment to ensure the future of the School. Golf Tournament proceeds benefit the endowment. This event provides parents, friends, and alumni a great opportunity to support the School while engaging in an enjoyable activity, or through family or company sponsorships. For more information, please contact Lauren Sims at 404-228-0747 or lsims@stmartinschoolorg

Alumni

The St Martin’s Advancement Office is responsible for all St Martin’s Alumni programs Each year, St Martin’s welcomes alumni and former students for various reunions at the school. For more information, please contact Brittany Bruner at 404-228-0702 ,or bbruner@stmartinschool.org.

Types of Gifts

Gifts to the School may be made in many ways, including cash, stock transfers, bequests, real estate, life insurance, and gifts-in-kind.The School accepts MC/VISA/AMEX/Discover credit cards for donations Gifts can also be made online through the website For more information regarding gifts, please contact Lauren Sims at 404-228-0747 or lsims@stmartinschoolorg

Cash: Gifts of cash are the simplest way to support SMES and make it possible to immediately put the donation to use.

Pledge: A signed and dated commitment to make a gift over a specified period, payable according to terms established by the donor and accepted by the School Gifts must be paid by June 30, the end of the fiscal year

Corporate Matching Gifts: Gifts received in cash from corporations or organizations to match gifts by individuals associated with that corporation or organization will be credited to the corporation’s or organization’s gift record as well as soft-credited to the individual.

Gifts In-kind: Gifts-in-kind for which donors are eligible for a charitable gift deduction in accordance with current IRS regulations should be reported at fair market value placed on the gift by the donor.

Planned Giving: The 1959 Legacy Society consists of members who have made a planned gift to the school The most common form of planned giving is including the School in your estate plan through a bequest or as a beneficiary of an insurance policy or retirement plan Additional opportunities exist as well For more information, please contact Lauren Sims at 404-228-0747 or lsims@stmartinschool.org.

ATHLETICS

The Athletic Department oversees all sports activities and sports teams at the School. The Athletic Director schedules and implements athletic practices and competitions, manages and supervises athletic events, oversees equipment and uniforms, contracts and oversees coaches, coordinates transportation of athletes to and from athletic contests and practices, secures officials for home events, establishes policies and procedures for interscholastic sports teams, and coordinates the use of the School gym by outside groups Contact Mark McDaniel at 404-228-0760

COMMUNICATIONS

The Communications Department promotes the School’s mission through internal and external communications and protects the overall St. Martin’s brand.

The Communications Department produces School publications, manages the website, communicates with media personnel regarding public relations and advertising, and serves as a liaison to outside vendors (printers, photographers and designers)

Use of St. Martin’s Episcopal School Name and Logo

Use of the School’s name or logo is permitted only with prior written approval from the School’s Communications Office. Uses of the School’s name or logo that imply endorsement of a product, service, outside fundraising effort, political candidate, or political party/issue are strictly prohibited

Publications:

Patterns, the St Martin’s magazine, presents news and features about SMES as well as alumni news. It is mailed to all school families and alumni. Advertising is not permitted.

The Directory for students and families is distributed on Orientation Day in August. St. Martin’s School Handbook is online in a password-protected section of the School website. The Handbook provides comprehensive information concerning policies and procedures, administrative practices, financial responsibilities, and general informationThe Weekly Warrior is distributed by email each week It contains important reminders from the School and the PTO Please ensure a correct email address is on file Web Site (wwwstmartinschoolorg)

St Martin’s website (behind the login) is the main link between the School and each family to connect them with students’ classes, online grades, activities, sports, and other information Parents are strongly encouraged to log on regularly

Calling Post

St. Martin’s occasionally uses the Calling Post telephone message system to alert parents to School closings and provide reminders for important events or schedule changes. It is critical that all parents keep their phone numbers and contact information updated

Promotions/Publicity Policy

St. Martin’s reserves the right to use student photographs and student news for news releases and in online and print publications for promotional purposes. If you have any concerns regarding this policy or do not wish for your child to be publicized in any way, please contact the Communications Office at 404- 228-0719

DEAN OF STUDENTS

The Dean of Students is deeply involved in student life at St. Martin’s. The Dean enforces student behavior policies, enforces student dress code, records all disciplinary actions (such as demerits), assigns detentions and suspensions, and records student merits, and records The Dean of Students awards Students of the Week and assists in the coordination of student assemblies You can reach the Dean of Students, Patti Pitoscia, at 404-228-0717 or ppitoscia@stmartinschoolorg

SCHOOL DIVISIONS

INFANT PROGRAM

St. Martin’s Episcopal School’s Infant Program has a separate Infant Parent Handbook, found on the Infant Parent page of the St. Martin’s website.

The Infant Program is a specially designed for children aged 8 weeks through 24 months old Teachers are warm and caring, enabling each child to successfully transition into a daily routine that stimulates their independence while giving them the nurturing attention they need Our carefully planned program fosters the physical, cognitive, social, and emotional development of each child served.

The Infant program operates twelve (12) months a year from 7:30 a m - 5:30 pm , unless otherwise noted Our goal for the children is to establish a trusting relationship with the world around them, supported by creating significant relationships with caring adults through a bond of consistency and continuity.

EARLY CHILDHOOD

The Early Childhood Division at St Martin’s is a happy, nurturing environment where children laugh, learn and find their second home Early Childhood is comprised of Toddlers (2s), Beginners (3s), PreK (4/5s) and Kindergarten (5/6s) Our highly dedicated faculty members ensure that students explore an integrated curriculum in which art, science, music, math, and language are interwoven. Our primary goal is to create self-confidence and a love of learning that lasts a lifetime.

● All Early Childhood students attend art, music/movement, library, guidance, religion, and science classes each week.

● Beginners, Pre-K, and Kindergarten students attend chapel each week. Toddlers begin attending chapel in May.

● Beginners, Pre-K, and Kindergarten students attend the EC Reading/Computer lab each week

● Toddlers and Beginners attend Spanish once a week

● Pre-K and Kindergarten students attend woodworking for one semester and Spanish for one semester

Kindergarten students also take age-appropriate field trips during the year. Guest artistic performances are held each quarter to provide enriching experiences for all students.

Toileting - Toddler Students

Children who are not yet toilet trained will be changed at regular intervals throughout the day and as needed. The school expects the children to arrive at school in a clean, dry diaper. All children must have three diapers and a change of clothes, underpants, and socks in the child’s school bag each day. There is no reduction in fees for parents providing diapers Due to sanitation concerns,s, cloth diapers are not allowed Store-bought wipes are used when changing Toddlers Baby powder,which has been linked to childhood asthma and other respiratory difficulties is not used on Toddlers St Martin’s will provide disposable diapers as an extra change when needed for children in the Toddler classrooms.

Toddlers who are potty-trained will be assisted in the bathroom as needed (clothing, wiping, flushing, and hand washing). All trained children must have a change of clothes, including underpants, and socks, in their school bag at all times.

Parents preparing to begin potty training are asked to speak with their child’s teacher to be sure they both feel the child is ready to begin training in the school environment All children who are training must be sent in pull-ups with Velcro closures Also, please remember the teachers will cooperate as much as possible, but they cannot be expected to take an individual child to the bathroom every 20 - 30 minutes Please include a change of clothes, underpants, socks, and two extra pull-ups in the child’s school bag each day. The teachers will try to ask a child in training at least three times a day if they would like to use the bathroom, but will never force a child to sit on the toilet. Please keep in mind that training includes wiping, flushing, hand washing, and cleanliness of the bathroom. When children are learning bathroom use, it is best to avoid overalls, snaps, belts, zippers, and tights in favor of pants with an elastic waistband

Toileting - Beginners, Pre-K and Kindergarten Students

As a state-licensed program, SMES is required to abide by and meet all regulations of the Bright From the Start Program.

Beginners, Pre-K, and Kindergarten students MUST be potty-trained by the first day of school to attend, as mandated by Bright From the Start This means they may not still be wearing pull-ups There will be no exceptions to this policy These policies are in place to protect the health and well-being of all children using these facilities.

In order to be considered toilet trained, Beginners must be able to:

-recognize when they need to use the bathroom

-independently pull pants up and down

-independently wipe themselves, with assistance in the bathroom as necessary

All children enrolled in the Pre-K and Kindergarten classes must be potty-trained and totally independent in all areas of bathroom use: clothing, wiping, flushing, hand washing, and cleanliness of the bathroom. Pre-K and Kindergarten children are supervised when using the bathroom, although These older students are allowed a measure of privacy, with adults standing near the restroom while they use it

We understand that "accidents" can occur, and in the event that a potty “accident” does happen, we will, of course, provide appropriate care for the child. However, “accidents” should not be a common occurrence. If “accidents” continue on a consistent basis, then the student is not considered to be potty trained. When and if an “accident” occurs more than twice a week on a regular basis, we will ask for the child to be kept at home until potty training is successfully completed

Any questions related to Toddlers, Beginners, Pre-Kindergarten, and Kindergarten that cannot be answered by the grade-level teachers should be directed to the Early Childhood Principal

LOWER SCHOOL

The Lower School program continues the nurturing support of students beginning in Early Childhood with a focus on the intellectual, spiritual, physical, and social development of students in grades 1 through 5 In addition to core academics, students receive instruction in art, music, religion, Spanish, technology, guidance, woodworking, and drama/speech Students are appropriately challenged throughout lower school in preparation for independent learning and to enter middle school with a firm academic foundation for success

All activities, such as field trips and assemblies, are planned and coordinated by teachers in consultation with the Lower School Principal Field trips and assemblies are designed to support and reinforce the curriculum Parent-teacher conferences are held twice each year in the fall and spring

MIDDLE SCHOOL

The St Martin’s Middle School program (grades 6 through 8) is designed to meet the developmental needs of early adolescents by challenging and supporting them The program is academically rigorous, and students’ schedules are departmentalized, changing classes for each discipline Classes are mixed, so that in the course of a day, students have the opportunity to interact with the majority of students within their grade level.

At each grade level, advisory groups serve as the basis of student organization. The advisories meet every morning, have study halls, elect representatives to the Student Council, and are integral to the service learning program In addition to academics, Middle School students are involved in a variety of music and drama opportunities, participate in a full athletic program, contribute to a full club and activity program, and go on a number of overnight field trips

Parent-teacher conferences are held twice each year in the fall and spring. Parents are invited to serve on the Parents Council, a group established to enhance communication between the parents and the school The Middle School Principal oversees the Council.

Any issues related to 6th-8th grades that cannot be answered by the grade level teachers should be directed to the Middle School Principal.

High School Placement

The High School Placement Office facilitates the placement process for 8th graders and their families. Early in the school year, the Director of High School Placement meets with each student and their parents in individual family placement appointments to review the process and look at high school options. During the fall, a number of local high schools visit St Martin’s and meet with the entire class for a program overview and Q & A session

The High School Placement Office additionally sponsors a Southeastern Boarding School Forum. Also, in the fall, 8th-grade students overview the SSAT and participate in classes on interviewing skills as part of their guidance classes.. The High School Placement Office oversees the transfer of students’ records and teacher recommendations to metro Atlanta high schools and boarding schools and works closely with high school admissions directors on behalf of St Martin’s 8th-grade students

POLICIES

Academic Policies

Early Childhood

Regularly scheduled parent/teacher conferences are held in the fall and winter. Early Childhood parents may request additional conferences.

Toddlers, Beginners, Pre-K and Kindergarten grade levels have an individualized grading system that is developmentally appropriate for each level. Parents are required to attend their child's conferences. Parents who are unable to attend on the designated day will be offered an alternate time after conferences are held.

● Fall and Winter Conference Reports. These reports provide information about the child’s progress at the time of the conferences Each grade level has an individualized report, which is available online to parents and is used as a guide to conference discussions Parents are strongly encouraged to read the online report before attending their scheduled parent-teacher conference

● End of The Year Conference Report This report provides information about the child’s progress at the end of the year. Each grade level has an individualized report, which is available online to parents

Lower School

Grades 1-5 have an individualized grading system that is developmentally appropriate for each level

● Conference Reports.These online reports provide information about the child’s progress at the time of conferences in both core and co-curricular subjects. Each grade level has an individualized report, which is available online to parents and is used as a guide to conference discussions. Parents are strongly encouraged to read the online report before attending their scheduled parent-teacher conference. Lower School parents are required to attend their child's conferences. Parents who are unable to attend on the designated day will be offered at a time after conferences are held

● Report Cards – Report cards are accessible online First-semester report cards will be available in early January Second-semester report cards are available after school finishes in May

Grading Scale:

A+ 97-100

A 90-96

B+ 87-89

B 80-86

C+ 77-79

ME = Meeting Expectations

SP = Still Practicing

BE = Below Expectations

NA = Not Assessed

Middle School

73-76

70-72

69 or below

Middle School students begin to be evaluated more on the final product of their work More weight is given to in-class assessments, projects, and written assignments In some courses, the demonstration of successful learning is dictated by more objective measures of skill development that show some commonality with other middle schools and are more reflective of high school expectations.

● Online Grades. The online grade book is accessible throughout the semester so that students and parents can track performance in all classes. The online grades show all grades for homework, quizzes, tests, writing assignments, projects, as well as the cumulative average.

● Mid-Semester Comments: Comments are brief narratives indicating overall academic progress and an overview of skill development, in areas of mastery

and in areas of concern.

● Report Cards: Report cards are accessible online. First-semester report cards are available in early January. Second-semester report cards are available about a week after school finishes in May

Co-curricular options

In grades 6-8, art, woodworking, music/handbells, drama/theater/film, technology, band, and religion are considered academic subjects and graded accordingly Sixth-grade students may choose a co-curricular rotation of various subjects, or the year-long band option Students in 7th and 8th grades choose semester-long co-curricular options; the year-long band option is available at all levels.

Study Hall

During the regular academic day, Middle School students may have a specified Study Hall. This provides an opportunity for students to work independently on assignments with a timely review of current materials It also offers them lead time to work on assignments for the following school day Study Hall is positioned either directly prior to, or immediately following their assigned lunch period This time is also used for advisory activities and class meetings, and an optional recess some days each week

Extra Help

Teachers are frequently available before school to provide extra assistance. It may be advisable to make an appointment in order to meet before school.

Advisor/Advisee Program

The Middle School supports a valuable Advisor/Advisee Program. The founding principles of the advisor/advisee system promote the development and continuation of a strong bond shared by advisors and advisees. Each advisor plays a key role in an advisee’s growth and development, offering assistance, support, and advice.. Advisors monitor the overall academic progress and social adjustment of each Advisee and serve as a resource for parents

Middle School Student Recognition

Head of School List

Middle School Students are recognized for academic achievement and named to the Head of School List each semester by meeting the following requirements:

● All A’s in all subjects.

● No suspension at any time during the semester

● No honor offenses.

Honor Roll

Middle School Students are recognized for academic achievement and named to the Honor Roll each semester by meeting the following requirements:

● A’s and no more than two Bs in all subjects.

● No suspension at any time during the semester

● An honor offense makes a student ineligible for the semester in which the offense occurred

Merits

Merits are awarded to Middle School students for extraordinary effort, achievement, and behavior.

● Merits will be awarded, at the discretion of the St Martin’s Episcopal School faculty, for extraordinary effort above and beyond expectation of all St Martin’s students and for special help to faculty, staff, or other students

● Special recognition will be given to 6th to 8th grade students who accumulate 6 or more merits throughout the school year

● Merits do not cancel out demerits.

St. Martin’s Honor Society (SMHS)

The St Martin’s Honor Society recognizes outstanding student accomplishments in academics, leadership, and contributions to the community Students in the sixth and seventh grades participate in an orientation in which the goals and standards for the Society are explained. The Academic Dean and SMHS Sponsors monitor student progress and confirm eligibility for each student who has requested candidate status. Successful candidates who have maintained the required level of academic performance and who have completed required community service will be honored at an induction ceremony in the spring semester of their 8th grade year.

Oglethorpe Award

The Oglethorpe Award is presented to an 8th-grade student Nominated by the faculty, this student is a good citizen of the School and community, and exhibits intelligence, compassion, enthusiasm, responsibility, and common sense. This 8th-grade student is academically sound, is involved in at least one extracurricular activity, and has attended St. Martin’s for a minimum of 2 years. Nominees for the Oglethorpe Award meet with a committee of Middle School faculty and administration for a casual interview as part of the process. The nominees attend a special lunch with the Head of School at the end of the school year.

Student of the Week

This special honor is bestowed upon a deserving Middle School student who is nominated by peers and teachers for (1) respect for property, (2) good citizenship, (3) acts of kindness and (4) a positive attitude Teachers meet weekly to discuss the candidates and vote to select the deserving student The student is presented a certificate and they are recognized by the student body Students are treated to an off-campus lunch with the MS Principal and Dean of Students at the end of the semester.

Minimum Academic Requirements for Middle School

In core academic subjects, Mathematics, English / Language Arts, Social Studies, World Languages, and Science, students must satisfactorily complete semester requirements in each course.

● A student whose grade average for the semester is 69% or below has earned a failing grade for that semester To receive a passing grade and credit for a year-long core course, students must earn a two-semester average of 70 and

● Have a passing average for the second semester.

A student who fails more than two core subjects for the year will be considered for repetition of the grade or dismissal

Any student failing a year-long course in a core academic subject may be required to do extensive summer work approved by the Middle School Principal In addition to the completion of additional coursework, the student will be expected to retake and pass the final exam in the failed course

Academic Policy Governing Extracurricular and Athletic Activities for Middle School

Full participation in extracurricular activities is based on successful academic performance Grades are reviewed on a regular basis

A student earning a D or F during a periodic grade check will begin a period of probation where academic performance will be closely monitored. During the probation period, the students will continue to practice with an athletic team, but may not start a game. In all other extracurriculars, participation is determined at the discretion of the activity advisor and the MS Principal. When the grade improves, the probation status will be lifted

A student earning a D or an F prior to winter or spring tryouts or any musical audition may not participate in the evaluation process That student’s academic status will be carefully reviewed for the causes of the failing grade, and conversations will be held with the student and teachers about the situation

Homework

Homework grades are a significant factor in final grade averages Homework is assigned as a tool for the better assimilation of subject matter and as a study skill in commitment to short- and long-range responsibilities Reasonable expectations for daily homework times are as follows:

● Kindergarten - as assigned

● 1st grade – 20 minutes

● 2nd grade – 30 minutes

● 3rd grade – 30-45 minutes

● 4th grade – 45 minutes to 1 hour

● 5th grade through 8th grades – 1 to 1½ hours, up to 2 hours in 8th grade

Parents can support the learning process by providing quiet, consistent time, space for working, and positive interest in the student’s accomplishments Parents should consider homework the student’s responsibility If a child is taking significantly longer to complete homework than the time suggested above, please contact the child’s teacher to discuss your child’s struggles with homework

Late Work

Students are expected to turn in work, including homework, on time. Homework grades are a significant factor in final grade averages Penalties for late work will be consistent within grade levels and will be progressive as students move through the program Lower School teachers work at each grade level to develop age-appropriate late work policies

In Middle School, penalties will be assessed for late work. For daily homework, penalties are assessed by each teacher based on the type of assignment. After a week, some late work may receive no credit On larger assignments, the penalties generally are 10% for each day late Given the varied nature of subjects and assignments, each teacher sets a specific policy that is stated in the course syllabus, which is distributed at the opening of school Teaching teams monitor late work policies for consistency within the grade level In the event of absence or tardiness, it is the responsibility of the student, not the responsibility of the School or teachers to collect and compile work assignments and textbooks

Artificial Intelligence (AI)

On individual assignments, teachers may encourage or prohibit the use of artificial intelligence (AI) The use of AI tools will be treated as academic dishonesty when students do not acknowledge their use or use these tools without teacher permission on a given assignment Using artificial intelligence to generate work and submitting it as one’s own without proper citation is considered plagiarism.

Delivering Forgotten Items to School

St. Martin’s works to develop independence in students and a part of that development is being prepared for school each day Parents are strongly discouraged from delivering forgotten items to school. If items are delivered to school, the items will be placed in the student’s division principal’s office Students may not receive the forgotten item before the end of the school day

Standardized Testing

Although standardized tests can be indicative of student progress, they are most helpful in evaluating curriculum and programs Classroom work and grades are a more accurate indication of student progress

● The ERB CTP is administered to grades 3-8 in the spring This test is a rigorously designed series of assessments developed to help educators collect critical educational data that provides useful information about how to improve instruction and student performance The ERB test covers essential curriculum in reading, writing, and mathematics.

● If a student has psycho-educational testing on file, parents will be contacted by Anna Pierce, Coordinator of Student Support Services, regarding accommodations.

● The results of standardized tests are communicated to parents.

● Every effort should be made by parents to see that students are in school on time during testing periods.

● Make-up tests will be given only to those students absent due to illness.

● There are no excused absences for doctor/dentist appointments or trips during the week of standardized testing Students with unexcused absences will not be permitted to make up tests.

Student Support Services

The SMES Student Support Services Department works with teachers, parents, and students to determine and implement a learning plan to effectively meet the needs of the student. If the School suggests to parents that outside support may be needed, the Student Support Services Coordinator can provide the parent with a list of resources.

Tutoring

Tutors provide support for targeted skill remediation Parents interested in tutoring for a child who has not been determined in need of remediation or support by the School can contact the Student Support Services Coordinator for a list of outside resources. St. Martin’s tutors are solely for students who have been identified by the School as in need of remediation or support. Contact Student Support Services Coordinator Anna Pierce, apierce@stmartinschool.org

Other Testing

If, at the recommendation of St. Martin’s or by parental choice, a student is evaluated by a specialist not employed by the School, any paperwork completed by SMES personnel will be sent via mail, fax, or email directly to the tester. Parents are strongly encouraged to share results with St. Martin’s following an evaluation in order to assist in educational planning. These results are held in the strictest confidence and will not be forwarded when a student graduates Testing results provided to the school by parents will be made available to the child’s teachers via print and electronic means so that the information is available to those teaching the child

Speech and Language Therapy/Occupational Therapy

St. Martin’s has limited capacity to provide on-campus speech/language therapy and occupational therapy (for handwriting purposes) through a partnership with select outside practitioners. A student must have an evaluation on file at St. Martin’s. Parents should contact Anna Pierce apierce@stmartinschoolorg for additional information and availability.

Religious Instruction

St. Martin’s is a parish day school that models the practice and development of the Christian faith as understood within the Episcopal tradition. The program includes daily devotionals, religious instruction, prayer, and chapel services. Students of all faiths are welcome

Chapel Services

Chapel services are an integral part of the program of religious development. Chapel services address a variety of themes in age-appropriate ways The Book of Common Prayer is the primary resource for Lower and Middle school Chapel service

Chapel is an exceptionally important part of the SMES experience Students will not be checked out during chapel.

Eucharist (1st-8th grades) is also part of the tradition at St. Martin’s. In the Anglican tradition, all baptized Christians are invited to receive the sacrament of bread and wine Students are not required to receive the sacrament, and care is taken that students are not singled out or embarrassed Those who do not receive the sacrament are invited to come to the altar rail to receive a blessing

Instruction regarding the Eucharist and participation is given prior to the first Eucharist service Parents are encouraged to speak with their children regarding the communion. If it is a family’s custom to receive communion, regardless of denomination, students may receive the sacrament Parents are encouraged to speak with the Chaplain regarding any questions or concerns

Attendance Policies

School attendance is essential to academic progress and should be a high priority for parents and students Attendance is taken in classrooms daily Excessive absences will be addressed by administration and can be the cause for repeating a grade or dismissal Parents of students who are absent or tardy 10 or more days per semester will meet with the Division Principal and Dean of Students as appropriate to discuss reasons for absences and to develop an attendance plan for the remainder of the school year.

If students cannot attend school or will be arriving late, parents must report their child’s absence via SchoolPass before 8:00 a.m. on the particular day of absence. It is the responsibility of the student to arrange with the teacher to make up any work missed upon the student’s return. A student who is not in school for at least four hours will be counted absent

Visitors

To provide consistency with policies and procedures and the highest levels of security, SMES requires check-in for visitors at the main entrance, Warrior Hall, for all events that take place during the school day (7:30 a m- 4:00 pm ) this upcoming school year. All parents and visitors, regardless of division, are required to check in at the main Warrior Hall entrance This includes coffees, meetings, classroom volunteering , etc that occur during the school day.

St Martin’s uses an online check-in system to record and manage visitors to the School Visitors are required to present a valid, state-issued ID, as the online system runs a sex offender check on all visitors to campus. Questions regarding check-in can be addressed to the School receptionist (receptionist@stmartinschoolorg)

EC families: To accommodate the needs of the youngest students SMES allows for late check-in and early dismissal for toddlers, beginners, pre-kindergarten, and kindergarten students to take place at the EC front desk, rather than Warrior Hall

Absences During the School Day

Absences during the school day are strongly discouraged. Medical/dental appointments should be made after school hours, on Saturdays, or on vacation days. If such an absence is imperative, a parent must email or write a note to the teacher requesting the absence. This should be done no later than the day before the appointment. Excessive absences during the school day will be treated as unexcused. Emergency requests, other than medical, will be handled on an individual basis with the administration.

Lower and Middle School students entering or leaving school during normal hours of arrival and dismissal must be checked in or out of school at the main entrance, Warrior Hall, with the receptionist. The parent will sign in or out as appropriate. If the student is in class, the receptionist will contact the child’s teacher and request they be sent to the front desk Students will not be dismissed during chapel services A note from the office will be given to the student to present to the classroom teacher permitting the student’s admission or release

Students will not be sent to the front desk to wait for a parent.

Excused Absences

The following will be considered excused absences:

● Student illness/medical emergency

● Family emergencies

● Religious holidays, school-related activities, and other special family events, ie weddings, graduations

Parents are required to request excused absences other than illness or family emergencies to the appropriate principal no later than one week in advance. Upon review by the Principal and the child’s teachers, the parent(s) will be notified of the decision. The school expects trips to be scheduled during periods when school is not in session.

Lower School policy regarding absences and missed work

When appropriate and at the teacher’s discretion, students may be provided with assignments and materials before or during an excused or unexcused absence

No trips will be approved during periods of standardized testing or the day before/after official school holidays

Unexcused Absences

All other absences, including suspension, are considered unexcused. The teacher may not be available to give help to the student on work missed for an unexcused absence

Middle School policy regarding absences and missed work

When appropriate and at the teacher’s discretion, students may be provided with assignments and materials before or during an excused or unexcused absence When appropriate and possible, given the circumstances of the absence, it is often to the student’s advantage to return to school with those assignments already completed. When extra time is needed, students whose absences are unexcused will be allowed one day for each day absent in which to make up the missed assignments (e.g. a student who missed 2 days will have 2 days in which to make up assignments). Students whose absences are excused will be allowed one day per day absent, plus an additional day (eg a student who missed 2 days will have 3 days to make up work; a student who missed 4 days will have 5) Additional time may be allotted when appropriate at the teacher’s discretion.

Tardiness

A student who is tardy must be accompanied by a parent to the reception desk, must sign in, and must obtain an admission slip from the receptionist If the carpool patrols have already come inside the building, students are considered late, and parents must escort them into the building. Work missed due to tardiness will not be made up in class, but will be sent home to be completed by the next day. Excessive tardiness will be addressed by the administration.

Daily Arrival and Departure Policies

Morning Arrival – Carpool, walkers and early drop-off

● Lower and Middle School arrival and dismissal will be at the main entrance, Warrior Hall.

● Early Childhood arrival and dismissal for Toddlers, Beginners, Pre-K, and Kindergarten students will be at the EC driveway There is limited parking in front of the Early Childhood building If a child is crying, the parent should park, pull around to the large parking lot, and walk the child into the building Families with mixed carpools that include an Early Childhood student should drop all students off at the Early Childhood entrance

● Parents should not arrive for the carpool line-up until 10 minutes prior to the beginning of carpool ES/MS families should enter the morning queue and wait at the barrier until it is removed, and cars may proceed to the circle drive.

● All students are expected to use the curbside service for arrival and dismissal unless they have a Walker Form on file with the school or are a bus rider

● No student is to be picked up or dropped off outside of the designated areas, including neighborhood streets.

● Carpool questions can be addressed to the r child’s Division Principal.

Morning Carpool Arrival Times

Monday, Tuesday, Thursday and Friday: Carpool begins at 7:40 a.m. Instruction begins at 8:10 a.m. for all divisions

Wednesday Late Arrival: Carpool begins at 8:35 a.m. Instruction begins at 9:00 a.m. for all divisions

EC families: To accommodate the needs of the youngest students, late check in (after 8:10 am on Monday, Tuesday, Thursday, and Friday and after 9:00 a m on Wednesday) and early dismissal for toddlers, Beginners, Pre-Kindergarten, and Kindergarten students is allowed at the EC front desk instead of Warrior Hall

LS and MS families: Lower School and Middle School students must check in with the Warrior Hall receptionist after 8:10 on Monday, Tuesday, Thursday, and Friday, and after 9:00 on Wednesdays

Wednesday Morning Explorers Arrival

Parents and students may not gain access to the building before 7:15 a.m.

Toddler, Beginners, and Pre-Kindergarten Explorers students must also enter the main entrance at Warrior Hall, and parents must escort students to the Agora Room in the EC wing to sign them in.

LS and MS Explorers students who are dropped off before carpool begins must enter the main entrance of Warrior Hall. Parents are not to leave LS and MS students unattended in the mornings until they see their child enter the building LS and MS students may walk unescorted down the main stairs to the Commons/lunchroom, and sign themselves into Explorers, unless prior arrangements have been made for a student to meet with a faculty member

Middle School Only – Early Drop-off (please read carefully)

Parents dropping off Middle School students only (no ES or EC students) may do so before carpool begins from 7:30 a.m. - 7:40 a.m. sharp on Monday, Tuesday, Thursday, and Friday mornings. Students may enter Warrior Hall and cross to the Middle School building. Wednesday early-morning drop-off runs from 8:30 a.m. – 8:35 sharp.

Parent arrival prior to 7:30 a.m. prevents faculty and staff from safely entering campus, and being present to receive students. The drop-off circle is reserved for moving traffic and emergency vehicles only. Parents who arrive early for MS drop-off will be asked to exit campus and re-enter at 7:30 a.m. On-campus parking space is limited; parents may not park and wait until 7:30 a.m. drop off. Per our neighborhood agreement, no parking or student drop-off on Lanier Drive or neighboring streets is permitted at any time.

Students who arrive outside of the published early drop-off timeframe (or are ES or EC students) must go to Explorers and pay a fee if applicable Each day, the carpool manager will close early drop-off at their discretion at the posted time or possibly a minute prior to ensure the safe operation of the carpool. After the manager closes the early drop-off queue, all families must join the regular carpool line.

Afternoon Departure – Carpool, walkers, late pick-up, bus service and early dismissal

Afternoon Carpool Departure Times

To allow for 2:50 p.m. Kindergarten dismissal, LS and MS cars are not permitted to line up for 3:15 carpool until 3:00.

MS Parents who enter the line before 3:30 p.m. will be asked to circle the block and re-enter the carpool queue so that they do not block LS carpool.

Mixed carpools contain students from multiple divisions If your carpool has students

from EC/LS, please plan to arrive for the 3:15 carpool time. If your carpool has students from ES/MS, please plan to arrive for the 3:30 carpool time for Middle School as Middle School students are not dismissed from class until 3:25 Cars arriving before their scheduled pick-up time will be asked to exit campus to re-enter the carpool line at the designated time

Dismissal after 2:45 pm is highly discouraged because it disrupts carpool

Carpool Numbers (dismissal only)

Every family is assigned a carpool number. Cars must display a current SMES carpool number to pick up a student. Separate divisions (EC, ES, and MS) may have different carpool card colors.

Numbers must be displayed so that the faculty/staff member calling numbers can easily and clearly see them Replacement or supplemental numbers can be obtained through the receptionist at the front desk

Dunwoody Bus (dismissal procedures)

Bus riders will gather under adult supervision behind the gym for roll call and boarding The Dunwoody bus will begin loading at 3:15 pm EC students are escorted to the breezeway in front of Warrior Hall ES students report to the Commons MS students report straight to the bus

The bus will depart St. Martin’s by 3:40. Bus riders not on the bus by 3:40 will be checked into Explorers, and parents will be contacted to pick him/her up at school.

Parents of bus-riding students must notify the school by 2:30 pm each day if the child will not be riding the bus or if other students will be accompanying the student home on the bus Information can be phoned in or emailed to receptionist@stmartinschoolorg

Walkers

To ensure the safety of students, all walkers must have the appropriate form on file with the school The walker form is required for all walkers and is available on the school website. In an effort to reduce vehicular traffic on campus, walking to school is strongly encouraged for any family living within a reasonable distance. Prior to a student being allowed to walk, the walker form must be completed and returned to the receptionist.

Early Childhood and 1st–3rd-grade students must be accompanied by an adult when walking to and from school; 4t – 8th-grade students may walk unaccompanied

Students may not be dropped off along Lanier Drive, Windsor Parkway, or other surrounding streets to walk to school.

Child Car Safety

Children transported in vehicles must be buckled safely into car safety seats/seat belts that meet state requirements Parents should take all necessary steps to maintain and use car safety seats

The School strongly discourages students from hanging out of windows and sunroofs when on campus Injuries can occur if a car stops suddenly Students should be properly restrained at all times until they are unloaded by a student patrol or faculty/staff member

Parking Guidelines

No parking is allowed along Ashford Dunwoody Road, the lane into the apartment complex next door, along Windsor Parkway, or Lanier Drive.

• Use only school-designated parking spaces

• Do not leave cars unattended in carpool line.

• Cars improperly parked or left unattended in line are subject to fines and/or towing.

• Do not leave animals unattended.

Student Patrols

All 4th and 5th-grade students, as a service to the school, will be assigned several weeks of patrol duty On assigned weeks, students will work morning and afternoon carpool until it concludes for the day If a student is not able to fulfill their duty obligations, they must find a substitute for that shift Students may be assigned to either Early Childhood or Lower/Middle School carpool duty As a thank-you from the school for serving as greeters at carpool, students will be provided a patrol pizza lunch in December and May

Families who bring their older child early to serve as a patrol and also wish to bring their child/children in the Early Childhood Program early, must enroll their EC child in the early morning Explorers Program

Adult Cell Phone Usage

For the safety of our students, parents are discouraged from using cell phones while driving on campus and in the carpool line

Inclement Weather

In the event of severe weather conditions, carpool may be suspended. Faculty and staff will resume carpool as soon as conditions warrant If we are experiencing lightning, student patrols and staff will remain inside the building

General Policies

St Martin’s maintains the following school-wide expectations:

● In areas of the School shared by the entire student body (eg the halls, the Commons, the library, the gymnasium, and the restrooms), the St Martin’s community will be mindful of the rights of all students and faculty

● No student may return to the classroom after school unless accompanied by a SMES faculty member

● During conferences / co-curricular / extracurricular events, and outside of school hours, students are not permitted to use any part of the SMES campus without adult supervision

Pets / Animals on Campus

In order to provide a child-centered campus where the health and safety of our students is the number one priority, pets and other animals are not permitted on campus The only exceptions are service animals and properly restrained animals brought on campus with prior administrative approval.

Classroom Information

SMES seeks to establish classes that meet the social, emotional, and intellectual needs of children, provide balance, and create an atmosphere for optimum learning This task is taken very seriously, and a great deal of consideration is given to each student’s placement. Many factors need to be considered, such as gender l ratios, learning styles, ability levels, and teacher recommendations. In their decision for classroom assignments and the number of students per classroom, the administration and faculty are committed to providing the best possible learning environment for each SMES student.

Communication/Conferences

Conferences are part of the yearly schedule and are held twice a year for all Early Childhood, Lower, and Middle School students. Both parents are encouraged to attend conferences. Teachers are available for conferences during the year, and all issues pertaining to a student’s progress and citizenship should first be discussed with the teacher

A strong sense of community is evident at the school, and open communication is encouraged. Classroom teachers are always the best source of information about a student’s progress, potential, and expectations. The division principal is also available to confer with parents about special concerns or interests. Any problems or issues, whether of an administrative or educational nature, should always be directed first to the teachers, then to the division principal, and then to the Head of School for resolution.

Cell Phones and Personal Electronic Devices (e.g. “smart watches”)

Early Childhood, Lower School and Middle School

Students are not permitted to have cell phones or other personal electronic devices during school hours as the school is not liable for items such as smart watches and gaming devices that are brought to campus Designated administrative phones are available for proper use as needed

● Students may not have a cell phone or personal electronic device on their person or in their locker/cubby/desk/backpack during the course of the school day

● If a teacher or administrator finds that a student has a device, the teacher will collect the device until the close of the school day after carpool Failure to follow this expectation may result in additional consequences at the discretion of the administration.

Middle School

Student cell phones are not to be used at any time during the normal school day, nor are smart watches, other wearable devices, or gaming devices permitted during the school day, 7:30 a.m. - 4:00 p.m. Prior to entering the school building in the morning, cell phones are to be turned off and placed in the student’s locker (not visible). Following afternoon carpool, students may use cell phones outside the building to communicate with parents about transportation in the presence of a faculty member Cell phones being used inappropriately will be taken away and held in the Middle School office Cell phones held in the Middle School office must be retrieved in person by the student’s parent or guardian With repeated and willful misuse, the issue will be addressed as defiance under the School’s discipline procedures

Drink Machines

The drink machines are off-limits to students during school hours, from when carpool begins in the morning until carpool/dismissal ends at the close of the day.

Food Service

Food Service is provided and required for all students who remain at school past 1:00 p.m. Any request for exemption for dietary or medical reasons must be submitted to the Administration and must include a written physician statement outlining reasons for an exemption. The fee for food service is included with the July 1 tuition statement. The food service also provides a monthly menu and nutritional information that is posted on the school Web site under News and Events.

No outside lunches may be brought in for students Students are permitted to have snacks at designated times during the school day Parents must send snacks to school with students Middle School students often have the opportunity to purchase snacks from the Student Council snack cart for $.50 per snack. Recommended nut-free snacks from home include fruit, raisins, crackers, and pretzels. Foods requiring preparation or refrigeration are not permitted. Beverages are not permitted. Parents are strongly encouraged to avoid sending snacks considered unhealthy, such as candy and cookies. No more than two snacks should be sent with students each day; students are not to store food in lockers or cubbies.

Teachers provide water for Early Childhood students during snack time. Lower SchoolSchool and Middle School students may bring water bottles to school. Beginners and Pre-K students are served lunch in the Agora Room in the EC building. Toddlers eat lunch in their classrooms August-March, then April - May in the Agora. Kindergarten students, Lower SchoolSchool students, and Middle School students are served lunch in The Commons in Warrior Hall. For more information regarding the lunch program, please visit the Parent Resource Page once logged into the school website.

Item Donations/Acquisitions

All donations of furniture or artwork, or other items must be approved by the administration to determine need and compatibility with the overall design plan for St Martin’s Episcopal School

Lost and Found

The School is not responsible for lost or stolen items All articles owned by students should be plainly and durably marked with their names Students are expected to leave toys, money, and valuables at

home. Unclaimed items are collected in bins and barrels throughout the school. Periodically, these items are donated to charity when the owner cannot be identified

School Sanctioned Parties / Celebrations

School Sanctioned Parties/Celebrations: Early Childhood (adopted 9/16/22, subject to change)

● All class parties are to be held in the classroom

● Birthdays: Parents may provide a simple nut-free treat such as cookies, doughnuts, or cupcakes to celebrate a student’s birthday in the classroom, provided teachers are notified via email 24 hours prior If a student’s birthday falls on a non-school day or during the summer, the teacher can easily arrange an alternate date It is suggested that parents consider donating a book to the library to commemorate the student’s special day.

*Parents are welcome to attend the birthday celebration if it is coordinated with the child’s teacher ahead of time Parents must email the teacher to arrange a mutually agreeable day and time for the celebration

● For holiday celebrations (Halloween Party, Christmas Party, Valentine's Party, Easter, End-of-the-Year Party), parents sign up through their classroom Reps’ Sign-Up Genius link. There will be a limit of four parents who host (attend) each party. Visitors must check in with the receptionist in Warrior Hall. For each holiday party, simple snacks should be planned by parents Activities may include crafts and games appropriate for the season Party favors and decorations should be limited and may not include balloons Halloween costumes may be worn only by the Early Childhood division and 8th-grade students Students do not exchange Christmas gifts.

Early Childhood Students may exchange Valentine’s Day cards. Instructions will be provided by the classroom teacher.

For Teacher Appreciation Days, special treats are planned by the PTO to thank teachers and staff at events that are planned throughout the school year.

● Guidelines for EC Lunch Visitors (Kindergarten)

○ EC Kindergarten Parents will sign-up through their classroom reps Sign-Up Genius link to come to Kindergarten lunch on Wednesdays. Parents/Visitors will sit with the student and the student’s class.

○ Kindergarten lunch is 10:40-11:15. We recommend that parents plan to come about 10 minutes early (by 10:30) to get checked in at the front desk. After checking in, EC parents will go directly to the Commons (not to the classroom) to meet the student’s class teacher

○ There is a $6 fee for lunch for parents/special guests, payable at the front desk by credit card only when the lunch visitor checks in

○ Each EC family may come for lunch twice during the year On each assigned lunch date, two visitors may eat lunch with the child

● Early Childhood Chapel Visitors (Beginners through Kindergarten)

○ Beginners, Pre-K, and Kindergarten parents will signup through their classroom reps’’ Sign-Up Genius link to attend EC Chapel. There will be one sign-up spot per homeroom per week. Both parents may attend on that day.

○ Visitors must check in with the receptionist in Warrior Hall.

○ EC Chapel begins at 8:35. Please allow enough time to check in at Warrior Hall

and walk to the Chapel.

○ EC parents will go directly to the Chapel by walking through Warrior Hall (and across the bridge)

to the EC building. Parents will follow the Chapel signs (arrows) through the church breezeway to meet in the Chapel.

○ Parents may sit with their child and the child’s class on the end of the pew by the outside aisle. They should go straight to the Chapel by using the hallway through the church breezeway.

● Please park in dedicated school spaces only Do not park in church parking spots

● Parents may sign up for one chapel visit during the “first round” of sign-ups (September 16-30). On October 3, any open spots will be available on a first-come, first-served basis. There is a maximum of 30 visitors during chapel.

● Classroom Mystery Readers (Toddlers, Kindergarten)

○ Parents will sign up through their classroom rep’s Sign-Up Genius link. There will be one sign-up spot per homeroom per week. Both parents may attend on that day.

○ Parents/Visitors will bring a favorite children’s book to read to the class. This should be coordinated with their child’s teacher.

○ This is a different event from Mystery Reader in the library.

● Fun Friday Readers (PreK)

○ Parents will sign-up through their classroom reps’ Sign-Up Genius link. There will be one sign-up spot per homeroom per week Both parents may attend on that day

○ Parents/visitors will bring a favorite children’s book to read to the class and your child’s favorite snack for the class This should be coordinated with their child’s teacher

○ This is a different event from Mystery Reader in the library

School-Sanctioned Parties/Celebrations: Lower School

Holiday Parties

● Holiday parties (Halloween, Christmas, Valentine’s Day, and End of the Year) are held in the classroom on a designated day

● Class parties are coordinated through the class PTO representative along with grade-level teachers.

Visitors must check in with the receptionist in Warrior Hall

The guidelines below should be followed:

○ The classroom teacher must be notified by email of all activities and food that will be brought into the classroom 3 school/business days prior to the party.).

Goodie bags must not contain food items.cs: Students do not exchange Christmas gifts Valentines are exchanged at the teacher’s discretion

Birthday Celebrations

● Lower School students may have a non-uniform day on their birthday

● Students may also bring in a special treat to share with their class on their birthday. Please review the guidelines below if you wish to send in a nut-free birthday treat

○ The nut-free treat (a cookie, fruit snack, salty snack, small cupcake) MUST be sent to school with the child in the morning Items must not require refrigeration Please read the labeling to ensure no nuts. Please do not send drinks, goodie bags, or favors

○ Please notify the teacher at least 24 hours in advance about sending in a treat. This allows the teacher appropriate time to plan and to notify parents who have a child with food allergies in the class. Ingredient and processing plant information is also very helpful l

○ If the child has food allergies, the teacher will notify the parent about sending in an allergy-friendly alternative treat that can be kept in the classroom The teacher will serve this item if the child is unable to have the birthday treat.

○ If the child has a summer birthday, a half-birthday celebration can be planned. Please coordinate a date with the child’s teacher

Lower School Chapel Visitor Policy

● LS parents are invited to attend Chapel with their child beginning in September. Parents will use the Sign-Up Genius link created by the classroom rep to select a date to attend Chapel.

● There will be two sign-up spots per homeroom per week. Both parents may attend on that day.

● Visitors must check in with the receptionist in Warrior Hall.

● Visitors will travel outside of the school building to the main church entrance

● Visitors will meet their child at the back of the Chapel and sit in the balcony with the child

● Students should rejoin their class before leaving the Chapel.

● Visitors must check out with the Warrior Hall receptionist

● Please park in dedicated school spaces only. Do not park in church parking spots.

Guidelines for LS Lunch Visitors

● Parents will sign up through their classroom reps’ Sign-Up Genius link to come to lunch on Thursdays. Parents/Visitors will sit with the student and the student’s class.

● There can be two people eating lunch with the child for each assigned lunch date.

● Visitors may begin coming to lunch during the first week of September.

● Parents should check in and pay at the main reception desk

● The lunch fee is $6.00.

● Payment must be made by credit card, no cash accepted

School-Sanctioned Parties / Celebrations: Middle School

At times, certain academic classes, advisory groups, activities, or clubs may have small classroom “celebrations.. Because of the nature of the Middle School program, events for an entire class are not possible. The distribution of invitations for out-of-school events is not permitted unless all members of a grade level are invited. The distribution of thank-you notes is also not permitted

Gift-giving between students may not take place at school, unless coordinated by an adult within a classroom. Entire grade-level parties are not permitted in the Middle School.

Private Parties (Early Childhood, Lower, and Middle Divisions)

When after-school parties are planned, the student may not bring invitations or gifts to the school Gifts are a distraction during the day, and students who have not been invited are often unhappy and hurt When planning parties, please remember that the feelings of students are easily damaged and bruised. It can be devastating for a student to think he or she may have been the only one excluded. Therefore, a student attending an off-campus party will not be permitted to leave campus in any type of commercial vehicle.

Communication Expectations

Telephone Calls/Email

When parents communicate with teachers through voicemail or email, every effort will be made to reply within 24 hours during the school week.

Telephone Calls

Parents should call the school office during school hours and leave voicemail messages for teachers

Student Calls

Except in cases of emergency, students are not to make calls between 7:45 a.m. and 3:45 p.m. If a student needs to contact a parent during the school day, they may use the phone in their respective divisional office. Forgetting a snack, PE uniform, homework, or getting a test signed is not an emergency. Students who are ill should not contact their parents to pick them up. If a student is feeling ill at school they will need to be evaluated in the clinic, and the school nurse will contact parents as needed.

Students cannot be called out of class for phone calls. The parent who wishes to send a message to their student should always contact the assistant in the division office. The assistant will deliver the messages at a time that will not disrupt classroom activities.

Email

All teachers and staff check email at the beginning and end of the school day While 4th –8th students will have some access to the Internet on their school-issued devices, student email accounts cannot communicate with non-stmartinschoolorg

addresses (i.e. students are not able to email parents during the school day). Students may not use their school-issued devices in every class, and these devices are not to be used in the hallways without explicit teacher permission. Messages received after noon regarding student dismissal may not be delivered.

Behavior Expectations and Discipline

The School believes in a positive and individual approach to discipline SMES does not condone or permit corporal or physical punishment of children Students are expected to behave at all times with honor, courtesy, and general good manners

The expectations determined by the administration and faculty seek to facilitate the growth of self-discipline within the students. Each student is expected to make proper choices and to accept responsibility for their actions. Consistent application by the faculty and staff of these standards and expectations will be emphasized, and developmentally appropriate consequences will be employed The merit and demerit system applies to grades 1-8

Any conduct outside of school hours or away from school grounds that may adversely affect the educational process or endanger the health, safety, morals, or well-being of other students, teachers, or employees of the school shall be considered as within the purview of school discipline At the discretion of the Administration, consequences may include suspension or expulsion All final decisions regarding placement and/or withdrawal will be determined by the Head of School

Code of Conduct

The Code of Conduct is the heart and soul of the SMES disciplinary system.. l. Students are expected to behave honorably at all times and should not lie, cheat, steal, or condone the behavior of those who do. It is our belief that all children, through instruction and assistance, can learn and grow in an honorable manner.

“As a member of the St. Martin’s community:

● I will be honest, trustworthy, equitable and kind. I will accept full responsibility for my actions.

● I will respect all people and treat them fairly with dignity and understanding.

● I will be an enthusiastic learner and positive role model for others.

● I will be a good citizen and respect school and personal property.

● I will represent my school with honor by being a positive ambassador.

● I will keep my faith and respect myself for who I am.

● I will not lie, cheat or steal.”

The St Martin’s community expects all members of the school family, students, teachers, parents, staff, to uphold these values in their words and deeds Violation of the Code of Conduct and other policies stated in this handbook will be investigated by the administration

EARLY CHILDHOOD GUIDANCE, DISCIPLINE, AND REDIRECTING TECHNIQUES

The Early Childhood Division Faculty and Staff utilize positive discipline and guidance techniques and provide a safe, happy, comfortable environment

Our goal is to help children develop self-control, self-management, social awareness, relationship skills, and responsible decision-making. We strive to teach children that each person is responsible for their own actions so that a child may grow and learn to get along comfortably with others. Teachers and Staff give students praise, love, and positive reinforcement. Teachers will respond consistently to inappropriate behaviors and may use the discipline strategies of redirection, privilege denial, and/or time out. The teacher will work with the child and will show there are better ways to cope

Early Childhood faculty members develop classroom management systems to reinforce developmentally appropriate behavior choices and redirect inappropriate behavior.Early Childhood believes in a team approach to helping to develop caring and responsible world citizens. The team includes St. Martin’s administration, faculty, parents, and the student. Students who continue to make inappropriate choices will be sent to the Early Childhood Principal or Early Childhood Dean of Students.

Biting

Incidents of children biting other children are unavoidable occurrences of group care, especially with toddlers. It is a common occurrence in any childcare program. When it happens, it can be scary, very frustrating, and very stressful for children, parents, and staff. Every child in the Toddler classrooms is a potential biter or will potentially be bit It is important to understand that because a child bites, it does not mean that the child is “mean” or “bad” or that the parents of the child who bites are “bad” parents, or they are not doing their job as parents to make this stop happening Biting is purely a sign of the developmental age of the child It is a developmental phenomenon – it often happens at predictable times for predictable reasons tied to children’s ages and stages

School presents challenges and opportunities that are unique from home. The children are surrounded by many others for several hours at a time. Even though there are plenty of toys and materials available for all the children, two or three children may want one particular toy. The children are learning how to live in a community setting. Sometimes that is not easy. Confidentiality is also practiced with biting We cannot tell a parent who bit their child There are many possible reasons why a toddler may bite:

1 Excitement and overstimulation Simply being very excited, even happily so, can be a reason a child may bite Very young children don’t have the same control over their emotions and behaviors as some preschoolers do

2 Frustration Examples are: wanting a toy someone else has, not having the skills needed to do something or wanting a teacher’s attention. Toddlers are simply lacking the language and social skills necessary to express all their needs, desires, and problems Biting will often be the quickest and easiest way of communicating

If a child has been bitten, the parent will be contacted by phone, and an incident report will be filled out. The bite will be washed, ice applied, and tender loving care is given.

What do the teachers do in response to children who bite?

It is our job to provide a safe setting in which no child needs to hurt another to achieve their ends and in which the normal range of behavior is managed (and biting is normal in toddler care). Again, the name of the child who bites will not be released because it serves no useful purpose and can make a difficult situation even more difficult Punishment does not work to change a child who bites Neither delayed punishment at home, which a child will not understand, nor punishment at the school will be used as it typically makes the situation worse

We work very hard to make the program work for every child and take measures to help a child overcome the "biting habit”

When biting changes from a relatively unusual occurrence to a frequent and expected occurrence, it will be addressed with added precautions. The parents and the Principal, with input from teachers, will discuss possible reasons for the aggressive behavior.

Parents of a child who bites another child will be notified. If the child continues to exhibit biting behavior (three bites) after the above steps are taken, the child may be asked to leave the school until it can be determined that the inappropriate behavior has stopped. Parents may be encouraged to seek professional help and consider the possibility that the child may need a different school setting Staff reports all biting incidents to the Early Childhood Principal and Head of School

Early Childhood Playground, Outdoor Classroom and Learning Garden Guidelines

All EC Students are expected to listen to the teachers and follow these guidelines. Students will receive a warning for inappropriate behavior and/or a broken rule. If the behavior continues, it will result in time out and/or time off recess/playtime This may affect the child’s current or next recess/play time, depending on when the rule is broken.

If time out and time off are not successful, parents may be called to meet with the Early Childhood Principal and/or parents may be asked to pick their child up early for that day.

Early Childhood Aggressive and/or Defiant Behavior Policy

If a student in the Early Childhood Division exhibits aggressive and/or defiant behavior, or uses threatening or violent language, or makes inappropriate choices in the classroom or on the playground, will be sent to the Early Childhood Principal, or Early Childhood Dean of Students and/or Early Childhood Counselor The student’s parents will be asked to meet with the Early Childhood Principal to discuss school policy regarding aggressive and/or defiant behavior Aggressive behavior may include the following: hitting, fighting, pinching, biting, spitting, pushing, yelling, or any behavior that may inflict pain on another child and/or cause undue anxiety in other children. Defiant behavior may include disrupting the class so that it is difficult for the teacher to teach or repeatedly not doing what the child is asked to do. When aggressive behavior and/or defiant behavior occurs over an extended period of time, the safety of other children in the classroom becomes an issue. St. Martin’s Episcopal School must intervene to ensure that the classroom can return to a safe, nurturing environment for all children.

In review, the following steps will be taken:

● Parents and the Principal, with the input from teachers, will discuss possible reasons for the aggressive behavior

● Parents may be encouraged to have the child examined by a pediatrician to ascertain if there is a physical cause for the aggressive and/or defiant behavior (hearing problems etc )

● The teacher will monitor the child throughout the day. The teacher may use the discipline strategies of redirection, privilege denial and/or time out. The teacher will work with the child and will show there are better ways to cope. Positive reinforcement will be offered to the child when inappropriate behavior does not occur

● If the child continues to exhibit aggressive and/or defiant behavior after the above steps are taken, the child may be asked to leave the School until it can be determined that the inappropriate behavior has stopped

● Parents may be encouraged to seek professional help and consider the possibility that the child may need a different school setting

LOWER SCHOOL BEHAVIOR EXPECTATIONS

The Lower School faculty and administration utilize positive discipline and guidance techniques that are developmentally appropriate and restorative in nature The goal of the Lower School is to guide students in making appropriate behavior choices on their own and understanding how their actions affect others Lower School students are expected to abide by the St Martin’s Code of Conduct (see above)

Lower School faculty members develop classroom management systems to reinforce developmentally appropriate behavior choices and redirect inappropriate behavior The Lower School believes in a team approach to helping to develop caring and responsible world citizens The team includes St Martin’s administration, faculty, parents, and the student Students who continue to make inappropriate choices will be sent to the Lower School Principal

The school will notify parents of demerits, suspensions, and conferences. All demerit slips must be signed and returned to the Lower School Principal. Parental signature verifies that parents have been made aware of the infraction.

For students applying to other schools, these schools will be notified in the event of any significant disciplinary action at the discretion of the SMES administration.

Information regarding specific Lower School discipline policies is provided below:

Fighting

Fighting at SMES is not tolerated Students who engage in physical confrontations may be asked to leave school for the remainder of the school day and additional time away from campus may be required A second offense in one school year may result in extended suspension or expulsion

Confirmed reports of chronic harassment of others will be entered into the student’s permanent file

Harassment

Harassment will not be tolerated on school grounds or at school functions. Harassment includes threats, both physical and verbal, intimidation, such as teasing, bullying (in person or online), and inappropriate touching, or otherwise engaging in any behavior or speech that is demeaning, threatening, or harmful to others. The administration will investigate and review such allegations in a prompt, confidential and thorough manner.

The following guidelines, though not absolute, will be followed:

● 1st Offense: A conference is held with the student and parents to discuss the situation and the concerns about the inappropriate actions that have occurred Given the details of the situation, demerits may be issued and possibly a (1) day suspension The unacceptable behavior and consequences will be noted in the student’s disciplinary file, which is maintained by the division administration

● 2nd Offense: Further conversations will take place with the parents and child Consequences will be assigned by the administration. Consequences can include community service, mandatory counseling, or extended suspension or expulsion.

Retaliation for reporting will not be tolerated. Any student who engages in retaliation toward another will receive consequences equal to or similar to those stated for harassment/bullying at the discretion of the school administration

Items Prohibited On Campus

The following items are not permitted on campus at any time Students found in

possession of any of these items may be subject to disciplinary action.

• Alcohol

• Drugs

• Explosive devices

• Fireworks of any kind

• Lighters

• Matches

• Tobacco

• Weapons: Firearms, ammunition, explosives, and weapons of any kind are strictly prohibited on school property, including school buses or other forms of school transportation and school-sponsored events This policy applies to employees, students, parents, visitors, and contract workers, regardless of whether a federal or state license or permit has been issued to the possessor

• Any objects that may be used as weapons

• Chewing gum

Weapons and Dangerous Devices

SMES requires that students not bring to school any item that could be construed as a weapon or dangerous device If a student or parent desires such an item to be brought to school for display purposes, they must get prior approval from the Principal. Upon approval, the parent must bring the item directly to the appropriate teacher. The item must also be collected from the teacher by the parent. Such items may not be in the possession of the student at any time. Failure to follow protocol will result in disciplinary action being taken on a situational basis.

Searches

To maintain order and discipline and to protect the safety and welfare of students and school faculty and staff, school administrators may search a student, student locker, or a student’s personal belongings at any time for any or no reason The school also reserves the right to search a student’s private possessions, which are brought with them to any school function, on or off campus

CONSEQUENCES FOR FAILURE TO MEET BEHAVIOR EXPECTATIONS –DISCIPLINE PROCEDURES

Honor Offenses

Because SMES values academic honor, suspected honor offenses, such as stealing, cheating, and lying, will be brought to the Lower School principal. Honor offenses will be treated as significant violations and will be handled accordingly. Honor offense demerits do not expire.

Grades 1-5

● 1st honor offense: The demerit will stay with the student for the entire school year Parents will be contacted by the Division Principal The student will have a conference with the Principal Further consequences may be assigned by the administration

● 2nd honor offense: The student will receive a demerit and a zero on the assignment

● 3rd honor offense: Parent conference with the administration. Consequences may include extended suspension

Demerits

Demerits accumulate over the course of a year, but do not carry over from one year to the next Demerits may be given to students for inappropriate behavior such as:

• Willful disobedience

• Fighting

• Inappropriate language

• Disrespectful behavior

• Rough or dangerous behavior

• Negligent behavior

• Out of uniform

• Other behavior not consistent with the expectation that students will behave at all times with honor, courtesy, and general good manners.

Suspension

A student may be suspended for one or more school days as a result of having failed to meet the School’s behavioral expectations. During a suspension, students will typically receive no credit for missed classwork or homework, but will make up tests and other major assignments The student will be excluded from any school program or activity on the day(s) of suspension

Out-of-school suspension may be given to students for actions such as the following:

• Fighting – intentional injury to another

• Continued harassment of another

• Behavior unbefitting a SMES student at the discretion of the administration

Extended out-of-school suspension may be given to students for chronic behavior or a single incident unbefitting a SMES student, at the discretion of the administration.

Partial day in-House suspension may be given at the discretion of the SMES administration for an incident or chronic misbehavior

Expulsion

A student may be expelled for violation of school policies Parents and the student will meet with the Head of School and Principal to discuss the future

Addressing Parent Concerns

Parent concerns regarding student behavior should first be addressed to their child’s teacher. If the concern continues, parents should contact the Lower School principal. All disciplinary actions taken regarding a St. Martin’s student will only be discussed with that child’s parents.

MIDDLE SCHOOL BEHAVIOR EXPECTATIONS

The Code of Conduct is at the center of the behavioral expectations of St. Martin’s Episcopal School. These expectations reflect the School Mission by promoting a loving, Christian atmosphere in which students will develop a love of learning. Students are expected to behave honorably at all times and should not lie, cheat, steal, or condone the behavior of those who do. Although younger children may not

immediately recognize the importance or significance of honorable behavior, it is our belief that through instruction and assistance, all students can learn best in an environment that expects and promotes honor, kindness, and personal responsibility.

The school will notify parents of demerits, detentions, suspensions, and conferences. All demerit and detention slips must be signed and returned to the Middle School Principal Parental signature verifies that parents have been made aware of the infraction

For students applying out to other schools, these schools will be notified in the event of any significant disciplinary action, at the discretion of the SMES administration

Fighting

Fighting at SMES is not tolerated. Students who engage in physical confrontations will be suspended for at least one day. A second offense in one school year may result in extended suspension or expulsion

Harassment

Harassment will not be tolerated on school grounds or at school functions. Harassment includes threats, both physical and verbal; intimidation, such as teasing, bullying (in person or online), and inappropriate touching, or otherwise engaging in any behavior or speech that is demeaning, threatening, or harmful to others. The administration will investigate and review such allegations in a prompt, confidential, and thorough manner.

Confirmed reports of chronic harassment of others will be entered into the student’s permanent file. In the Middle School, harassment is addressed (see below) as a serious disciplinary issue.

Hate Speech

As a school with love at the center of its mission, St. Martin’s cannot tolerate racism, bigotry, or other hateful language or actions. Students found to have engaged in such speech or actions should expect a minimum of a day’s suspension and additional consequences deemed appropriate by the school administration

St. Martin’s goal regarding hateful language is to educate and guide students toward values more in line with the School’s, while at the same time preserving our campus as a welcoming, inclusive space for all members of our school community.

Grace will be extended when it is possible to do so as the School attempts to work with an individual student It should be noted that repeat offenses will likely result in expulsion from the School

Items Prohibited On Campus

Middle School students are not to bring toys, electronic tablets, electronic games, or listening/recording devices to campus unless a teacher has cleared the item for use in a class project or activity Chewing gum is not permitted for students at school or during school activities

The following items are not permitted on campus at any time Students found in possession of any of these may be subject to disciplinary action:

● Alcohol

● Drugs

● Tobacco

● Explosive devices or fireworks of any kind

● Lighters or matches

● Weapons: Firearms, ammunition, explosives and weapons of any kind are strictly prohibited on school property, including school buses or other forms of school transportation and school-sponsored events This policy applies to employees, students, parents, visitors, and contract workers, regardless of whether a federal or state license or permit has been issued to the possessor

● Any objects that may be used as weapons

The following items may be permitted on campus, but must be used only after school hours. St. Martin’s is not responsible for items that may be lost or stolen.

● Cameras

● Cell Phones (please see cell phone policy).

Note: “smart” watches are not permitted on campus.

Weapons and Dangerous Devices

SMES requires that students not bring to school any items that could be construed as a weapon or dangerous device If a student or parent desires such an item to be brought to school for display purposes, they must get prior approval from the Principal Upon approval, the parent must bring the item directly to the appropriate teacher The item must also be collected from the teacher by the parent Such items may not be in the possession of the student at any time Failure to follow protocol will result in disciplinary action to be taken on a situational basis

Searches

To maintain order and discipline and to protect the safety and welfare of students and school faculty and staff, school administrators may search a student, student locker, or a student’s personal belongings at any time for any or no reason. The school also reserves the right to search a student’s private possessions which are brought with them to any school function, on or off campus.

CONSEQUENCES FOR FAILURE TO MEET BEHAVIOR EXPECTATIONS - DISCIPLINE PROCEDURES

Drug, Alcohol and Tobacco Policy

A student who is in possession of drugs, alcohol, or tobacco, e-cigarettes/”vaping” devices on campus or at a school activity should expect to be dismissed from St. Martin’s. Possession of such substances by a minor is illegal and is not consistent with the School’s obligation to provide a safe learning environment. Parents who believe that special circumstances are involved may appeal their child’s dismissal to the Head of School, whose decision will be final.

With the exception of an emergency, life-saving medications such as epinephrine injectors and rescue inhalers, possession by a child of their own prescription or non-prescription medication while on campus or attending school activities is prohibited and is treated as a serious disciplinary infraction Such possession may or may not fall under the policy referring to “possession of drugs” School administration will make that determination and will take into account the circumstances surrounding the event, whether or not the student shared/sold/gave medication to others, and other relevant factors

Honor Offenses

Because SMES values academic honor, Middle School students will sign a pledge on tests and projects indicating that they neither have given nor received help, nor witnessed others doing so. Suspected honor offenses, such as stealing, cheating and lying, will be brought to the Head of School by the Division Principal or the Dean of Students. Honor offenses will be treated as significant violations and will be handled accordingly. Honor offense demerits do not expire.

● 1st honor offense: The demerit will stay with the student for the entire school year Parents will be contacted by the Principal or the Dean of Students The student will have a conference with the Principal and the Dean of Students Further consequences may be assigned by the administration

● 2nd honor offense: The student will serve an out-of-school suspension for one day. Parents will conference with the administration. Written work may be assigned by the administration. The demerit will be added to the student’s file.

● 3rd honor offense: Parent conference with the administration. Consequences may include extended suspension or expulsion.

Demerits

Demerits accumulate over the course of a year but do not carry over from one year to the next. Merits do not cancel out demerits. Students may earn demerits for inappropriate behavior such as:

• Willful disobedience

• Fighting

• Inappropriate language

• Disrespectful behavior

• Rough or dangerous behavior

• Negligent behavior

• Out of uniform

• Three lunch detentions

• Other behavior inconsistent with the expectation that students behave at all times with honor, courtesy, and general good manners.

Suspension

A student may be suspended for one or more school days as a result of having failed to meet the School’s behavioral expectations. During a suspension, students will typically receive no credit for missed classwork or homework but will make up tests and other major assignments. The student will be excluded from any school program or activity on the day(s) of suspension. The student will write a reflection/self-improvement plan to be presented to the Division Principal and Dean of Students. See the section on steps to understand how the School works to keep parents and students informed about the student’s progress toward remediating unacceptable behavior

Out-of-school suspension may be given to students for actions such as the following:

• Fighting – intentional injury to another (physical or verbal)

• Continued harassment or cruel mistreatment of another

• Behavior unbecoming of a SMES student (at the discretion of the administration - see the section on Steps)

Extended Out-of-school Suspension may be given to students for any chronic behavior or a single incident that is unbecoming a SMES student (at the discretion of the administration – see the section on Steps)

Partial Day In-House Suspension may be given at the discretion of the SMES administration for an incident or chronic misbehavior.

Expulsion

A student may be expelled for violation of school policies

Lunchtime detention

Students may receive a lunchtime detention for minor conduct violations Detentions may be issued for disruptive behavior, repeatedly being late to class, neglected books/belongings, uniform infractions, eating in class, chewing gum, and other inappropriate behaviors. Detentions serve to bring patterns of problem behavior to the attention of grade-level teams and the Dean of Students. Teachers may or may not notify parents when a child receives a detention.

MIDDLE SCHOOL - BEHAVIOR STEPS AND CONSEQUENCES

If a student is not successful in addressing problem behaviors, either the Dean or the Middle School Principal may place the student on a step Steps serve as recognition on the School’s part that the attempted remediation of a student’s behavior is not having the necessary effect. For that reason, steps are associated with more concrete consequences designed to draw the student’s attention to the seriousness of the problem behavior. Consequences associated with steps are typically those outlined below, although it is important to note that SMES administration may modify these procedures if it is determined that a more or less severe consequence is appropriate.

Step 1 - After-school detention. Notification of the step is sent home for parent signature and then returned to school; detention is arranged with parents The Principal or Dean clarifies that this is Step 1, and that further steps have more severe consequences.

Step 2 - Mandatory on-campus conference with parent/guardian, child, and administration. Principal or Dean clarifies that this is Step 2, and that further steps have more severe consequences (eg the next step includes a day’s suspension) Principal or Dean outlines expected behavior and consequences

Step 3 - The student goes home when placed on Step 3 and receives a day of suspension on the following school day. Student receives a grade of zero on any school work other than major class grades (tests, projects, major papers); those major assignments are made up per conversation with the teacher. Dean or Principal contacts parents, advises them that the child has been placed on the next step and suspended and outlines expected behavior and consequences. Students who engage in physical violence toward, or cruel mistreatment of, a classmate or teacher may expect to be placed immediately on Step 3 or higher.

Step 4 - The student goes home when placed on Step 4 and receives two days of suspension on the following two school days Student receives a grade of zero on any school work other than major class grades (tests, projects, major papers); those major assignments are made up per conversation with the teacher. Parents/guardians and school administration have a conversation specifically addressing the child’s future at SMES and the ways in which the child’s behavior will need to change in order for that future to be a successful one. Parents may be guided to explore other options for the child if it appears that St. Martin’s may not be a good fit.

Step 5 - The student goes home when placed on Step 5 and receives five days of suspension on the following five school days. Student receives a grade of zero on any school work, including major class grades. Parents/guardians and school administration have a conversation specifically addressing the fact that a future

infraction is likely to result in the student’s expulsion from SMES.

Placing a child on a step does not necessarily mean that further instances of problem behavior will automatically result in the child being placed on the next step; on the contrary, that may be the least productive approach to take The school administration will make those determinations as appropriate in each case, but parents will be notified any time a child is placed on a step.

Because it is expected that most students will complete their middle school years without being placed on the steps at any point--and because steps are an indicator of problem behaviors that require ongoing attention from the school--students who have accumulated steps do not begin subsequent years with zero steps

However, in the unlikely event that a child does move through multiple steps in a school year, two steps will be subtracted over the summer. Thus, a sixth grader with one or two steps at the end of the year would begin seventh grade with zero steps, while a student who is on the third step at the end of sixth grade would begin seventh grade on step one.

The decision to report disciplinary demerits or steps to another school rests with St. Martin’s Episcopal School administration. Factors such as student growth and progress in this area will have a significant impact on that decision

ST. MARTIN’S EPISCOPAL SCHOOL BULLYING POLICY

St. Martin’s Episcopal School (SMES) provides a peaceful, enriching, and safe environment for all students to grow and. We incorporate counseling curriculum into all classrooms and emphasize respect for each other and the environment we share together each day Staff members model respect, grace, and courtesy, mutual respect, and appropriate conflict-resolution skills We expect our parents and families to also model respect, grace and courtesy, mutual respect, and appropriate conflict resolution skills when dealing with staff, teachers, administration, parents, and students

St Martin’s will guide the individual child’s behavior based on an understanding of their needs and stage of development; promote the child’s developmentally appropriate social behavior, self-control, and respect for the rights of others; and ensure behavior management and guidance practices are fair, reasonable, consistent, and related to the child’s behavior.

Definition of Bullying Behavior and Normal Peer Conflicts

Bullying is a series of repeated, intentionally cruel incidents or threats of harm that involve the same children, in the same bully and victim roles. It involves an imbalance of power, either real or perceived. It can be physical and/or verbal and may include racial, religious, and sexual harassment. Additionally, it can include offensive gestures, inappropriate touching, intimidation, and extortion. The behavior is designed to intentionally hurt, injure, or humiliate the other person. Due to the willful and conscious nature, young children are not characteristically developmentally capable of carrying out bullying and are often involved in normal peer conflicts

Normal Peer Conflict is a part of every child’s life experience. As children learn to give and take and learn about cooperation and social interaction, conflict naturally occurs Children in their early years do not always think of others Their goal in both friendship and play is egocentric, or self-centered They are still learning self-control and developing a sense of personal space A common response to frustration is one of rejecting the other child, both emotionally and physically Pushing or getting upset about not being first in line, grabbing an item from another child, disagreeing about

what to play or how to proceed in a game, or saying, “I’m not going to be your friend anymore,” or “I/We don’t want to sit with you today” are all examples of normal peer conflict. It is typically characterized by the developmental level of the children involved. Relationship and social struggles often surface in the early elementary years, as children become more independent and attempt to navigate friendships and group dynamics. Aggression and hurtful words are part of conflict at all ages; they do not necessarily indicate a bully-victim situation

Discipline Policy and Reporting of Bullying Behavior

Discipline for young learners is based on a positive model. Students are taught that St. Martin’s is a peaceful school based upon mutual respect, and intentional violence or bullying will not be tolerated Appropriate use of non-violent communication and frustration-tolerance skills is expected and modeled

It is imperative that incidents be reported in a timely manner St Martin’s Episcopal School requires parents to report any known incidents of bullying or willful or deliberate violence within 24 hours to their child’s teacher, Principal, or Dean of Students. Families of children involved in bullying will be notified. Depending on the details and events, incidents of normal peer conflict may or may not be reported.

Classroom Discipline Procedures

The SMES policy is to assist children in arriving at inner discipline through concentrated work. In all areas, the child is assisted in developing the skills necessary to control their own actions to develop self-discipline. Natural or logical consequences are used as a means of helping the child to develop inner limits.

Classroom guidelines are as follows:

● If a child is disruptive or endangers others, the teacher will immediately intervene in as positive a manner as possible.

● If a child has trouble settling into the class, they are redirected to an activity by the teacher

● If the child is still unable to settle down, the teacher will intervene and may have the child remain beside them until the child is able to calm down and make respectful choices or remove them from the classroom and meet with the principal, Dean of Students, or guidance counselor

● If the behavior becomes extreme, the teacher will schedule a meeting with the parents and, depending on the circumstances, with the principal or appropriate staff, while the incident is still fresh in the child’s mind. Staff, parents, and child will respectfully work together to modify the behavior. It is important to note that modifying the behavior will take time as the child develops inner limits

If a pattern of willful, disruptive behavior develops:

● Teachers will record behavioral observation.

● Teachers will inform the student’s parents

● Appropriate staff will be notified.

● The student, teacher, parents, and Principal will work together to modify behavior, and, as appropriate, additional professional help will be recommended.

● Continued negative behavior will result in the School requiring a behavioral evaluation by a professional, possible suspension and in some instances, in consultation with the Head of School, expulsion of the student from the School. All expulsions from school will be determined by the Head of School.

Investigation of Reported Bullying Behavior

Unacceptable conduct is defined as any willful, deliberate behavior that creates unsafe conditions, including, but not limited to, acts of bullying, willful and deliberate physical violence, harassment, and illegal acts. It does not include normal peer conflict. This investigative process does not apply to normal peer conflict.

The following investigative process will be followed when bullying behavior has been reported to the Dean of Students and Principal within 24 hours of the incident:

● An assessment is made as to whether any initial steps need to be taken to protect the well-being of students and to prevent disruption of their learning environment while the investigation is being conducted.

● Parents of the students involved in the reported bullying will be notified

An investigation of the reported bullying will begin:

● The Dean of Students and/or Principal will investigate and may include interviews with the person who reported the bullying, the person or persons reportedly being bullied, and with any students, faculty, and staff who witnessed or who may otherwise have relevant information about the reported incident

● Depending on the reported incident, the Dean of Students and/or Principal may consult with other teachers and/or the school guidance counselors

● Once interviews have been conducted, the Dean of Students and/or Principal, as the School deems appropriate, will determine whether and to the extent the reported bullying incident has been substantiated. If it is determined the reported incident is confirmed as bullying, the Dean of Students and Principal will determine disciplinary action and/or remedial actions appropriate and their implementation In all cases where expulsion is considered an appropriate disciplinary action, the Head of School will be consulted and will make the final determination

● The goal of the investigation and any disciplinary or other remedial process that is imposed following the investigation is to prevent any repetition of the incident and students targeted in the incident from being subject to retaliation

● In appropriate circumstances, such as when a crime has been committed or a child may have been subject to abuse or neglect that is reportable under GA law, law enforcement or other state agency will be notified

● Upon completion of the investigation, the Dean of Students and/or Principal will meet with each family involved in the reported incident to report the results of the investigation and, where disciplinary or other corrective action is determined appropriate, to inform the parties of the steps that will be taken to correct the behavior. The Dean of Students and Principal will comply with school policy regarding the disclosure of confidential information, which includes disciplinary decisions and actions, thus, disciplinary actions will only be shared with the family of the student(s) receiving those actions.

● The Dean of Students and Principal in consultation with the school guidance counselor(s), may refer families involved in the reported incident for outside counseling or other services, as appropriate

● The Dean of Students and Principal will keep a file of all reported bullying incidents, the investigative process for each incident and actions taken in response to the reported incident

EMERGENCY PROCEDURES

St Martin’s Episcopal School partners with Joffe Emergency Services to ensure an effective, state-approved emergency management plan that also meets Georgia

Emergency Management and Homeland Security Agency requirements. This plan includes a broad range of subject matters and procedures. Its purpose is to better prepare the faculty and student body, through annual training and frequent drills to meet both man-made and natural hazards. This plan demands full awareness of individual responsibilities, realization of the seriousness of each situation, annual updates, and help from the community. SMES Emergency Procedure Manuals must remain on campus

Drills

Drills for fires, tornados and other emergencies are held on campus monthly

School Closings and Inclement Weather

In the event of inclement weather that is hazardous to student safety, St Martin’s School will be closed. School closings and other important updates will be posted on St. Martin’s website: http://www.stmartinschool.org.

SMES uses an external service to send voice and text messages of an urgent nature to all families in a timely manner Parents should also consult local television and radio stations for school closings

If events should occur during the school day that would cause the school hours to be altered (sudden snowstorm, power failure, etc ), every effort will be made to contact parents using the contact information provided to the School

In order for emergency notification procedures to keep families informed, it is crucial that families promptly notify the School of any changes in telephone numbers and email addresses.

ATHLETICS

Athletic Mission

St. Martin’s strives to offer a wide variety of competitive athletic programs that align with the interests of students, administration, parents, and members of the St. Martin’s community These programs are designed to allow students to compete at the right pace along with other athletes of similar skill level while learning new skills, philosophies, and athletic knowledge All teams emphasize the basics and strive to develop good habits The goal is to create an encouraging atmosphere where teamwork, personal development, sportsmanship, and leadership are developed in a loving, Christian atmosphere

Philosophy

St. Martin’s Episcopal School offers students the opportunity to build an appreciation and love for lifelong fitness through athletics. Through a commitment to excellence in academics, athletics, and life, SMES student-athletes learn that collaboration and fun, coupled with hard work and dedication, will lead to personal growth and success. The athletics program enhances the academic experience by promoting healthy competition and physical activity while stressing sportsmanship and teamwork. St. Martin’s will try to accommodate all students who wish to participate. Teams will be created to meet students where they are and group athletes of similar ability in order to generate appropriate internal and external competition The goal is to develop a competitive atmosphere while maintaining a culture of encouragement and support of one another SMES provides dedicated and experienced coaches, top quality resources to parents and student athletes, establishing a community in search of greater achievement Each team and individual should strive for their best while making everyone around them achieve their best Full commitment from the student athletes and their parents is essential to the success of the program Through these goals and objectives, SMES athletes will grow spiritually and strengthen their Christian values.

Values

Personal development -The aim of athletics at St Martin’s is to promote personal growth–not only physical, but mental, emotional, and spiritual.

Sportsmanship/integrity - St. Martin’s athletes will strive to conduct themselves with dignity and class while winning or losing They will uphold the highest moral standards, demonstrate sound judgment, and achieve ethical decision-making while maintaining self-discipline

Teamwork - St. Martin’s strives to create and nurture athletes who encourage one another in success as in failure. Athletes will thrive together in an encouraging setting. Learning to collaborate, develop team goals, and strive toward a common vision. SMES athletes will strive to be their best.

Leadership - This focus helps to prepare SMES athletes to become tomorrow’s leaders, while strengthening their Christian values.

6th-8th Grade Competitive Athletics

● St. Martin’s School fields a variety of athletic programs for Middle School students. Fall: boys soccer, girls volleyball, girls and boys cross country, co-ed ultimate frisbee

·

Winter: boys & girls Basketball

Spring: girls and boys tennis, co-ed golf, boys baseball, girls soccer, flag football

Athletic schedules and directions to other venues can be found on the SMES website, wwwstmartinschoolorg

Athletics Policy

● Interscholastic sports are available for all students in grades 6-8.

● Students will try out for participation through a selection process for volleyball, basketball, baseball, tennis, soccer, golf, and flag football. Athletes will be placed on the team appropriate to their skill level Higher skill level teams will participate in a more rigorous and competitive season

● We do expect and require a commitment of time and effort from all athletes, regardless of their playing time. There is no guarantee of playing time Attendance is required at practices and games

● If an athlete is unable to attend a practice or game, the student must notify the coach In case of illness or a family emergency, the call should come that day. In case of any other request for absence, it must be in written form at least two days prior The athlete is expected to be there Word of mouth is not acceptable.

● A student athlete must be in school for no less than half of a school day in order to be eligible to participate in practice or competition. School visits and school functions are excused

● ·The School provides transportation for student athletes (only) to athletic events A team parent is needed to coordinate snacks/drinks at all competitions.

● Uniforms are the property of St Martin’s Episcopal School They are to be

returned clean and in good condition at the close of the season. Families who fail to turn in the uniform in good condition will incur the cost for a replacement.

Late pick up after practice/games

Practice times will be posted on the athletic team page and on the athletic sports calendar. We expect parents to be on time to pick their child up after practice but understand situations might get in the way

SMES coaches have their own families and responsibilities after school If parents are consistentlyunable to collect student athlete within 15 minutes of the end of practice , the child could be removed from the team If a coach is charged for being late to pick up their own child as a result, the St. Martin’s parent will be charged the reimbursement cost.

Please follow proper protocol for questions and concerns. Speak first with the appropriate coach associated with a specific team The next step is to contact the Athletic Director. With regard to SMES policies and procedures, go directly to the Athletic Director.

MS Sports Participants

At dismissal time, sports participants should follow the directions of their coach for after-school practices/games Typically, for any away game that starts after 6:00 pm , sports participants go home at carpool time, then meet at the away game location.

Academic Policy

as related to Athletics

(See: Academic Policy Governing Extracurricular and Athletic Activities for Middle School)

Disciplinary Policy as related to Athletics

If a student is disruptive at practice to a point where the coach or staff feels the team is being affected, that student will not remain at practice and will call a parent for early pickup Should a student be sent from practice twice, the student will be removed from the team.

Respect for others is expected behavior of every member of the school community. This also applies to opposing teams, as stated in the handbook Any athlete who chooses to display poor sportsmanship will be subject to penalties as prescribed by the coach, Athletic Director, and school administration The severity of the incident will warrant consequences that may include suspension or dismissal from the team.

MAAC Code of Ethics

Each member school shall act in accordance with high standards in modeling

sportsmanship. Coaches, players, and spectators will be informed of the league’s goals Schools and coaches will conduct themselves in a professional manner

● Coaches are the heart and soul and have the primary responsibility of carrying out and accomplishing the goals of the Conference Therefore, the conduct of the coach should be above reproach. Coaches should uphold the standards expected of the student-athletes Infractions committed by a coach should be reported to the Commissioner as well as the Athletics Director of the school The Commissioner, along with the Executive Board, will determine what sanctions are to be levied on coaches or schools in violation. In the case of an ejection, MAAC mandates that the coach be suspended for at least one game in addition to the game for which he/she was ejected.

● Players are representatives of both their school and MAAC Players will refrain from profanity, abusive language, outbursts and any physical abuse (eg fighting) toward teammates, opposing players, coaches, spectators, and officials MAAC expects member schools to deal with their own athletes to ensure that the above Conference standards are met. In the case of an ejection, MAAC mandates that the athlete be suspended for at least one game in addition to the game from which he/she was ejected.

● Spectators are expected to conduct themselves in a positive manner Any misconduct on the part of spectators needs to be addressed by the coach or administrator of the member school

Families are encouraged to discuss the responsibilities of each party to one another Participation in athletics should be a positive experience. All parties should do their part to conduct themselves in a manner that best represents SMES students and the SMES community.

MS Students Staying for Games

SMES students are encouraged to stay and attend after-school sporting events! The procedure is as follows: Students should go to their homeroom after school until the end of carpool. Students are encouraged to bring a snack to eat in homerooms while other students are called to carpool. When students hear the end of carpool announcement at 3:45 p.m., student spectators should gather in the MS Lobby Around 4 pm , students will make their way to the game location. Students may not walk from campus after school to surrounding establishments and return for later games If a game begins after 4:30 pm , parents should pick up students in regular carpool, then transport them back to school for the start of a later game.

MS Sports Participants

At dismissal time, sports participants should follow the directions of their coach for after-school practices/games Typically, for any away game that starts after 6:00 pm , sports participants go home at carpool time, then meet at the away game location.

Awards Assemblies

Awards assemblies are held at the end of each athletic season The dates are determined by the Athletic Department. The assemblies are held in the gym, generally at the end of a predetermined school day Their purpose is to honor the athletes and recognize team and individual achievement in a way that allows recognition by all Lower and Middle School students and the parents of the athletes

The “team parent” is encouraged to coordinate a token of appreciation for their respective coach and is encouraged to organize a casual team gathering after the last game of the season.

Because athletes will be recognized at the Awards Assemblies, no end-of-season parties will take place on campus Teams are encouraged to celebrate their season off campus at a residence or restaurant.

Intramurals

St Martin’s offers a wide variety of intramural athletic programs for 1st - 5th-grade students. The object of this program is to give an opportunity for students to participate in athletic activities with their friends while developing basic skills The first part of each session will be skill-based, and the second will give them the chance to try out their skills in games against their peers, with close supervision but no keeping score. The focus is on improvement and fun!

HEALTH AND MEDICAL POLICIES

General Medical Policies

A current medical release form must be on file for each student. This comprehensive form is completed for each child during online enrollment for the purpose of emergency medical care on campus and during off-campus school-related events. It is imperative that the form be complete with medical information, medical conditions, medications, permission to administer common over-the-counter medications, emergency telephone numbers, and current insurance information The above information allows the school nurse and the hospital to provide immediate emergency medical treatment if needed

• Students requiring an epinephrine auto-injector or inhaler should provide one for the clinic, or have one available in the classroom. An allergy plan or asthma plan should be on file in the clinic These forms are available on the School website under Resources/Health & Wellness

• Consult a physician for appropriate precautions concerning all illnesses, including Covid-19

• Students must be free of fever (less than 1004°F) without the use of fever-reducing medications for a period of 24 hours before coming to school Symptoms of vomiting and/or diarrhea should be resolved without the use of prescription or over-the-counter medications for a period of 24 hours prior to returning to school.

• In cases of infectious diseases such as flu, pinkeye, or a strep infection, students may return to school after having been on antibiotics (if appropriate) for 24 hours or 24 hours after the resolution of symptoms.

• Medications will be administered at school only with a completed Medication Release Form. Over the counter medications for common ailments such as headache, minor cold or allergy symptoms, mild pain, etc. will be given at the discretion of the school nurse and with parental permission Students are not allowed to keep or carry prescription or non-prescription medication with them at School, school functions, or on field trips The only exception to this is epinephrine auto-injectors or inhalers

• For students who need long- or short-term daily prescription or non-prescription medications, an adult (not the student) should bring a supply of the medication in the original prescription bottle and sign the appropriate form in the clinic

• If a student becomes ill during the school day, parents will be notified by the school nurse. Pick-up arrangements must be made immediately. Please enter the clinic's direct line in your contacts to ensure that you recognize and accept these calls. It is 404-228-0740

● If a student is absent for illness or leaves the school for illness during the day, they may not attend or participate in an after-school activity.

Please direct questions about health and medical policies to the school nurse at ext 740

Please note that any guidelines related to Covid-19 will take precedence over others.

Abuse—Duty to Report

Pursuant to Georgia Law (OCG A 19-7-5), all personnel of St Martin’s Episcopal School having reasonable cause to believe that a child has had physical injury or injuries inflicted by other than accidental means, has been neglected or exploited, or has been sexually assaulted or sexually exploited shall report this to the Head of School and the Department of Family and Children’s Services as soon as possible and no later than 24 hours from the time of reasonable suspicion.

Counseling Service

Guidance Counselors are on staff and available to students, parents, and teachers to assist with evaluations through classroom observations, parent consultation, and outside referrals Confidentiality will be maintained unless the student is a threat to themself or others, or is in imminent danger

Immunization Records

All students must have a Certificate of Immunization (3231) on file in the school office by the opening day of school Doctors have these forms; they should be filled out and returned to the school office as early as possible When obtaining the immunization form from the doctor, be sure that the next required date of immunization is included on the form. By state law, no child will be allowed to begin the school year or continue in attendance without a current immunization form. Immunization forms for the upcoming school year are due to the school office no later than August 1. In case of exemption, please communicate with the school nurse to ensure that you provide proper documentation.

Middle School Physicals (implications for extracurriculars, athletics, and other activities)

All Middle School students (grades 6-8) must have an annual GHSA pre-participation physical exam on file with the school nurse in order to attend school. Students who do not have a form on file may be prohibited from participation in extracurricular sports activities, PE, and field trips. Medical forms are due no later than orientation day. Please schedule the physicals from April 1 to August 1 in order that the form be valid for the entire coming school year The forms are available on our website at Resources/Health & Wellness

Lice

St Martin’s follows head lice management guidelines established by the American Academy of Pediatrics Head lice are not a health hazard or a sign of poor hygiene, nor are they responsible for the spread of disease They are a nuisance, and parents should check a child’s head before and after sleepovers or other activities where there is head-to-head contact. The school nurse can provide further information and a list of resources. Pediatricians can also provide diagnosis and treatment choices.

TECHNOLOGY AND ACCEPTABLE USE

Introduction

St Martin’s Episcopal School (SMES) recognizes that access to technology in school gives students greater opportunities to learn, engage, communicate, and develop skills that will prepare them for work, life, and citizenship The School is committed to helping students develop technology and communication skills. To that end, the privilege of technology access for student use is provided. St. Martin’s Episcopal School provides access to technologies to facilitate student research and education. To remain eligible as users, students must be in support of, and consistent with the educational objectives of St. Martin’s Episcopal School. Access does entail responsibility.

When parents sign a contract for attendance at St. Martin’s Episcopal School, they agree to abide by the School Acceptable Use Policy, which is included in the school handbook With a signed contract with the school, the students also agree to abide by the acceptable use policy This Acceptable Use Policy for Technology outlines the guidelines and behaviors that all users are expected to follow when using school technologies or when using personally-owned devices on the school campus, including:

● The SMES network is intended for educational purposes.

● All activity over the network may be monitored and retained.

● Students are expected to follow the same rules for good behavior and respectful conduct online as offline.

● Misuse of school resources can result in disciplinary action

● SMES makes a reasonable effort to ensure students’ safety and security online, but will not be held accountable for any harm or damages that result from use of school technologies

● Users of the SMES network or other technologies are expected to alert the Technology Department immediately of any concerns for safety or security.

Technologies Covered

This Acceptable Use Policy applies to all users of the SMES network, the SMES Internet connection, and/or private networks and Internet connections accessed from school-owned devices at any time. Each student has access to a computer that has Internet capabilities as well as other forms of technology, including but not exclusive to desktop computers, mobile laptops, iPads, digital cameras, scanners, and printers. This policy also applies to privately owned devices accessing the SMES network, the SMES Internet connection, and/or private networks and Internet connections while on school property As new technologies emerge, SMES will seek to provide access to them The policies outlined here cover all available technologies now and in the future, not just those specifically listed or currently available

Usage Policies

All technologies provided by SMES are intended for educational purposes. All users

are expected to use good judgment and to follow the specifics as well as the spirit of this document: be safe, appropriate, careful and kind; not trying to circumvent technology protection measures; using good common sense; and asking if they do not know.

Web Access

SMES provides its users the privilege of access to the Internet, including websites, resources, content, and online tools. Web browsing may be monitored, and web activity records may be retained indefinitely. Users are expected to respect the web filter as a safety precaution and shall not attempt to circumvent the web filter when browsing the Internet The determination of whether material is appropriate or inappropriate is based solely on the content of the material and the intended use of the material, not on whether a website has been blocked or not If a user believes a site is unnecessarily blocked, the user should submit a request for website review through the SMES Technology Service Ticket Help Desk

Email

SMES provides users with the privilege of email accounts for the purpose of school-related communication Availability and use may be restricted based on school policies Users should not send personal information; should not attempt to open files or follow links from unknown or untrusted origins; should use appropriate language; and should only communicate with other people as allowed by school policy or the teacher. Users are expected to communicate with the same appropriate, safe, mindful, and courteous conduct online as offline. Email usage will be monitored and may be archived.

Social / Web 2.0 / Collaborative Content

Recognizing the benefits collaboration brings to education, SMES may provide users with access to websites or tools that allow communication, collaboration, sharing, and messaging among users. Users are expected to communicate with the same appropriate, safe, mindful, and courteous conduct online as offline. The use of social networking sites such as: TikTok, Facebook, Twitter (X), LinkedIn, Pinterest, and Instagram are banned on school computers. Under the direct supervision of a teacher, for a specific project, social networking sites may be accessed as a part of classroom instruction. Posts, chats, sharing, and messaging will be monitored. Users should be careful not to share personally identifying information online

Mobile Devices Policy

SMES provides users with mobile devices to promote learning outside of the classroom. Users should abide by the same acceptable use policies when using school devices off the school network as on the school network. Users are expected to treat these devices with extreme care and caution; these are expensive devices that the school is entrusting to your care. Users should immediately report any loss, damage, or malfunction to IT staff Users may be financially accountable for any damage resulting from negligence or misuse Use of school-issued mobile devices off the school network may be monitored

Personally-Owned Devices Policy

Students should keep personally owned devices (including laptops, tablets, smartphones, and wearable technology) turned off and put away during school hours unless in the event of an emergency or as instructed by a teacher or staff for

educational purposes. Because of security concerns, when personally owned mobile devices are used on campus, they should not be used over the school network without permission from the Technology Department. Please remember, this Acceptable Use Policy applies to privately owned devices accessing the SMES network, the SMES Internet connection, and private networks and Internet connections while on school property.

Security

Users are expected to take reasonable safeguards against the transmission of security threats over the school network. This includes not opening or distributing infected files or programs and not opening files or programs of unknown or untrusted origin. If there is concern that a computer device in use might be infected with a virus, users should alert the IT Department, rather than attempting to remove the virus or downloading any programs to help remove the virus

Downloads

Users should not download or attempt to download or run programs over the school network or onto school resources without permission from the Technology Department. You may be able to download other file types, such as images or videos. For the security of our network, download such files only from reputable sites, and only for educational purposes

Netiquette

Users should always use the Internet, network resources, and online sites in a courteous and respectful manner. Users should recognize that among the valuable content online there is also unverified, incorrect, or inappropriate content. Users should only use trusted sources when conducting research via the Internet. Users should remember not to post anything online that they wouldn’t want students, parents, teachers, or future colleges or employers to see. Once something is online, it’s out there and can sometimes be shared and spread in ways you never intended.

Plagiarism

Users should not plagiarize (or use as their own, without citing the original creator) content, including words or images, from the Internet Users should not take credit for things they didn’t create themselves, or misrepresent themselves as an author or creator of something found online Research conducted via the Internet should be appropriately cited, giving credit to the original author

Personal Safety

Users should never share personal information, including phone number, address, social security number, birthday, or financial information, over the Internet without adult permission Users should recognize that communicating over the Internet brings anonymity and associated risks and should carefully safeguard the personal information of themselves and others Users should never agree to meet in real life someone they meet online without parental permission If a message, comment, image, or anything else online causes concern for personal safety, it should immediately be brought to the attention of an adult (teacher or staff if at school; parent if at home).

Cyberbullying

Cyberbullying will not be tolerated Harassing, dissing, flaming, denigrating, impersonating, outing, tricking, excluding, and cyberstalking are all examples of

cyberbullying. Users should not be mean, or send emails or post comments with the intent of scaring, hurting, or intimidating someone else. Engaging in these behaviors, or any online activities intended to harm (physically or emotionally) another person, will result in severe disciplinary action and loss of privileges. In some cases, cyberbullying can be a crime. Remember that digital activities are monitored and retained.

Social Media Policy

St. Martin’s has a separate Social Media Policy that applies to all staff, and may have implications for students. By signing the Acceptable Use Policy users are acknowledging they have been made aware of the Social Media Policy and agree to abide by the requirements of the Social Media Policy. Violations of the Social Media Policy are, in effect, violations of the Acceptable Use Policy

Examples of Acceptable Use Students will:

● Use school technologies for school-related activities.

● Follow the same guidelines for respectful, responsible behavior online that one is expected to follow offline

● Treat school resources carefully and alert staff if there is any problem with their operation.

● Encourage positive, constructive discussion if allowed to use communicative or collaborative technologies.

● Alert a teacher or other staff member if they encounter threatening, inappropriate, or harmful content (images, messages, posts) online.

● Use school technologies at appropriate times, in approved places, for educational pursuits

● Cite sources when using online sites and resources for research

● Recognize that the use of school technologies is a privilege and treat it as such.

● Help to protect the security of school resources.

Examples of Unacceptable Use Students will not:

● Use school technologies in a way that could be personally or physically harmful.

● Attempt to find inappropriate images or content; intent to seek inappropriate images or content is a violation of this Acceptable Use Policy.

● Create, distribute, or deploy multi-user servers or gaming software on or within the SMES network

● Engage in cyberbullying, harassment, or disrespectful conduct toward others

● Try to find ways to circumvent the school’s safety measures and filtering tools; intent to circumvent safety measures and filtering tools is a violation of this Acceptable Use Policy

● Use school technologies to send spam or chain mail, no mass emails can be sent

● Plagiarize content found online

● Post or otherwise disclose personally-identifying information, about oneself or others

● Agree to meet someone met online in real life

● Use language online that would be unacceptable in the classroom

● Use school technologies for illegal activities or to pursue information on such activities

● Attempt to hack or access sites, servers, or content that isn’t intended for student use

● Download music, video, software on any school computer

● Download games or play online games that are not specifically assigned in class

This is not intended to be an exhaustive list. Users should use their own good judgment when using school technologies

Limitation of Liability

SMES will not be responsible for damage or harm to persons, files, data, or hardware. While SMES employs filtering and other safety and security mechanisms, and attempts to ensure their proper function, it makes no guarantees as to their effectiveness. SMES will not be responsible, financially or otherwise, for unauthorized transactions conducted over the school network

Violations of this Acceptable Use Policy

Violations of this policy may have disciplinary repercussions, including:

• Suspension of the network, technology, or computer privileges

• Notification to parents

• Demerit

• Detention or suspension from school and school-related activities

• Legal action and/or prosecution.

As a student at St Martin’s Episcopal School and a user of its network, I hereby agree to comply with the above-stated requirements I understand that if I do not comply with any of these rules, I am subject to a withdrawal of computer, network, and Internet privileges and may be subject to further action by the school as well as legal actions

As the parent or legal guardian of the minor student(s), I grant permission for my child(ren) to access St. Martin’s Episcopal School’s network, including, but not limited to electronic mail, Internet service, and all other technologies. I understand that individuals and families may be held liable for violations of these applications and the equipment. I understand that some information available on the Internet and electronic mail may not be appropriate and I understand that I am responsible for setting clear guidelines for my child as to what is acceptable in conjunction with the requirements that are set forth by the school.

Social Media Policy for Students

All SMES students of legal age to use social media must follow the St. Martin’s Honor Code in their behavior on these sites. Students may not use social media in hate, and may not post anyone’s confidential information. Students must use social sites responsibly and be accountable for their actions. The use of social media is not permitted on any school computers, tablets, or other equipment.

Social Media Policy for Parents

At school events, parents should be cautious about identifying or “tagging” other people’s children for reasons of privacy. They may not refer to any school employee on social media channels without that employee’s express permission.

SMES social media channels are not the means by which parents should express concerns or negative feelings toward the School Parents are asked to contact their child’s teacher or Principal with concerns

LIBRARY POLICY

The library is open to individuals or small groups All classes except Middle School are scheduled for a weekly library visit The library is open before and after school for research and book checkout Students are encouraged to visit the library after school to return a book or check out books Students who would like to conduct research or work on projects must have permission from their division principal or one of the librarians before staying in the library. Students who are repeatedly called for carpool because they are in the library may not be allowed to visit the library after school. Students who would like to spend time after school working on homework are to be enrolled in the Study Hall session offered through Explorers.

Library Hours:

Monday, Tuesday, Thursday 7:45 a m – 4:00 p.m. Wednesday 8:35 a.m.

4:00 pm

Friday 7:45 a.m.

3:30 p.m.

Students are responsible for the books they check out of the library. While there is no fine for overdue books, students must reimburse the school for all lost and damaged books. Books will be considered lost if they have not been returned to the library within 30 days of the due date, and relevant fees will be billed through the FACTS system, by the Finance Office periodically throughout the school year. Books still outstanding at the end of the school year will be considered lost and submitted for billing after the last day of school Damaged books should be returned so the librarians can determine if they can still be used or will need to be replaced

LOCKERS

Lockers are the property of St Martin’s Episcopal School Use of these lockers is a privilege, not a right They will not be damaged or defaced in any way Lockers are to be used for storage of books, school supplies, PE uniforms and personal items No money or valuables will be left in an unlocked locker Students will not write on lockers or place decals or stickers inside or outside of the lockers Lockers may be decorated appropriately on the inside only, and decorations must be removed at the close of the school year

Locks will be provided by the school for all middle school lockers to safely secure personal belongings. Only locks provided by the School may be used. All other locks will be removed, and the student will be issued consequences for willful misconduct. Students are required to keep their lockers closed and locked when not in attendance at their locker. Students may not share locker combinations with other students. In the event that a lock is lost or damaged, there may be a small replacement fee for habitual offenders. Students are permitted to use their assigned locker only To maintain order and discipline, St Martin’s school and staff reserve the right to search a student, student lockers, student personal belongings, or a student’s private possessions at any school function on or off campus for any or no reason

Extra-curricular or PE lockers in locker rooms and the locker room hallway will not be assigned These lockers are used for day-to-day storage of equipment and/or clothing

A lock will be provided by the School for these lockers only by request. Any locks left on overnight will be cut, and items will be removed.

Failure to comply will result in disciplinary action at the discretion of the administration.

FINANCE

The Finance Office is responsible for the School’s fiscal management, including billing, tuition, and insurance

All families must enroll and pay all tuition and fees through FACTS Tuition Management. FACTS enrollees are subject to an annual FACTS enrollment fee of $15 to $65 per family This fee is collected by FACTS and is not payable to SMES

1. DEWAR’S TUITION REFUND PLAN (OPTIONAL, BUT HIGHLY RECOMMENDED)

Students are enrolled for the full academic year and no adjustment of annual charges can be made by the School for absences, withdrawal, or dismissal unless an additional charge is paid by the parents. In the interest of parents, the Dewar’s Tuition Refund Plan is offered as a means to protect against financial loss in the event of a student’s separation from the School Full details are set forth in the Plan’s brochure

2. FEES

Enrollment Fee of $300 is payable annually with the return of the enrollment contract for returning students A New Student Enrollment Fee of $600 is payable with the return of the new student enrollment contract Enrollment Fees are non-refundable and are not applied to tuition

Lunch Fee of $850 (Kindergarten – 8th students only, required, July billing) is charged to provide students with a delicious, hot lunch prepared by Sage Dining Services. The fee is non-refundable upon the start of school. The Toddlers –Pre-Kindergarten tuition includes lunch; those grades are not subject to this fee

Activity Fee of $180 (All students, required, July billing) is charged to partially cover enhanced security, school pictures, Field Day T-shirt, yearbook for each student, field and class trips, and other incidentals. The fee is non-refundable upon the start of school.

Technology Fee of $150 (4th – 8th-grade students only, required, July billing) is charged to cover the use of electronic devices as defined in the 2021-22 St. Martin’s School Handbook (e.g. iPads/Chromebooks). The fee is non-refundable upon the start of school

Textbooks for students are purchased by parents through MBS Direct On occasion, the school may purchase necessary textbooks and charge families through FACTS.

The optional Explorers Afterschool Program fees are listed on our website. Fees vary according to specific activities and length of attendance.

Starting in Kindergarten, a $500 tuition credit per child is given to parishioners in good standing of St. Martin in the Fields Church A church member in good standing is defined as one who attends worship services and church events regularly, pledges annually, and pays their pledge in full This credit is issued with the July billing and will not be deducted from the April payment. Please contact the Church Business Office with any questions related to pledge status.

3. ST. MARTIN’S FUND

Because tuition does not cover the full cost per child at St Martin’s, the School’s Annual Fund makes ups the difference through tax-deductible gifts All parents are expected to make every effort to contribute generously to the Annual Fund in order to sustain and enhance the quality of St. Martin’s programs.

4. PTO MEMBERSHIP

Annual tuition includes membership in St Martin’s Parent-Teacher Organization This organization is proud to support more than 30 different programs, special events, and fund-raisers for SMES students, teachers, parents, and School Additional information and volunteer opportunities can be found on the PTO section of the St Martin’s website.

5. PAYMENT OBLIGATIONS

Tuition becomes a full school year obligation once enrollment contracts are signed and returned to the school The only exception is where the optional, but highly recommended Dewar’s Tuition Refund Plan is elected and purchased. Written notification of enrollment in the plan must be made by August 1, the effective date of the policy. Premium payment is due within 10 days after the first class day of the academic year. The tuition insurance is billed in July, along with any other applicable school fees. Note: Tuition insurance is primarily applicable after attending more than 14 consecutive calendar days beginning with the first class day in the academic year. Please refer to the Dewar’s Tuition Refund Plan brochure for complete rules and details or contact the Finance Office with questions.

If registered students are withdrawn BEFORE JUNE 1, prior to the beginning of the school year, enrollment contracts will be cancelled. The enrollment fee and 10% of the April billing ARE NON-REFUNDABLE. WITHDRAWAL

NOTIFICATION

MUST BE MADE IN WRITING TO THE HEAD OF SCHOOL. If a student fails to comply with school standards in regard to conduct or academic achievement, the School reserves the right to request the student’s withdrawal, as well as immediate and full payment of the financial obligations associated with that student.

Accounts in arrears are subject to a $35.00 late fee. To be considered for re-enrollment, all fees for the current year must be paid. Transcripts/Report Cards are held until balances are settled

A $50 fee will be assessed on any check returned to the School unpaid by the bank FACTS will assess a $30 fee for failed ACH drafts

* Please note: This schedule of tuition and fees was adopted eight months prior to the beginning of the 2023-24 school year Every effort was made to foresee what effect inflation and other factors would have on our various services Critical fluctuations in the actual cost of these services, however, could necessitate adjustments during the school year. The right to make such adjustments, after careful analysis of existing needs at the time, is reserved by the Board of Trustees of St. Martin’s Episcopal School.

TEXTBOOKS

St. Martin’s book orders are all online. The school has collaborated with MBS Direct for book orders through an online program. The Virtual Bookstore will open July 1. Parents access the Virtual Bookstore, http://direct mbsbookscom/stmartinschool htm, and search by grade level to order books They may select their shipping options and pay via the secure website Parents may also call 800-325- 3252 to place their order if they prefer not to order online

Students are requested to bring their books on Orientation Day to set up their desks and lockers. Books should be ordered early to ensure students have them ready for the first day of school!

Used books are also available for purchase in the Virtual Bookstore. The company also offers a buyback program where parents can sell used books The PTO operates a used book sale at the end of every school year in the spring Textbooks and summer reading books are offered at reduced prices.

ACTIVITIES AND EVENTS

EXTRACURRICULAR ACTIVITIES

Please refer to the extracurricular section on the St. Martin’s website for a complete list and description of extracurricular activities Extenuating circumstances may impact school activities and events

SPECIAL ALL-SCHOOL EVENTS

Students benefit from special events coordinated by SMES faculty and staff to extend or expose students to new knowledge and experiences Each year, students participate in all-school special events, such as Veteran’s Day and the Feast of St Martin Special events may change each year depending on the curricular focus and world events.

Celebration of the Arts

St. Martin’s holds an annual Art Show. Every student in the School submits a piece of artwork for display on campus the week of the show The PTO assists the art department with the production of the Art Show

Book Fair

The St Martin’s PTO annual Book Fair is held in the spring and fall Books are selected for all ages and interests, including many family titles Books are available from the School’s summer reading lists, plus others that will provide pleasure reading for the whole family

Dances

Dances for Middle School students (grades 6-8) are coordinated by the Student Council and Middle School teachers and staff on a regular basis Fifth Grade students have a social at the end of the school year

The Feast of St. Martin

The Feast of St. Martin honors the School’s Episcopal identity and provides the opportunity to come together as a community to enjoy school-wide activities, as well as those specific to each Division’s stage of development

Fifth Grade Crossing the Green and Chapel Service

In May, all 5th-grade students participate in a chapel service and in Cross the Green, which connects Warrior Hall and the Middle School building This is a ceremonial crossing in which 5th graders begin the process of becoming St Martin’s Middle Schoolers

Field Trips

Field trips serve as an extension of classroom instruction, and as enrichment in community service and the fine arts. Chartered buses and school buses are used for field trip transportation; students are required to use the provided transportation. While on a trip, students are representing St. Martin’s School and will dress and behave according to St. Martin’s standards. Chaperones for Early Childhood, Lower, and Middle School field trips are St Martin’s faculty and/or staff Parent chaperones may be requested for Kindergarten field trips at the discretion of the faculty and administration

Beginners and Pre-Kindergarten students do not take off-campus field trips

Students in 5th-8th grade have the opportunity to take overnight trips. The 5th-grade class trip takes place annually and is a 3-day, 2-night trip to Skidaway Island on the Georgia Coast. Students travel by chartered bus and are chaperoned by 5th-grade teachers and additional school personnel. The 5th-grade trip is directly tied to the study of marine biology and the unique ecosystems of the Georgia coast. Parents are required to sign a field trip contract for overnight trips, which gives specifics of that trip. Students will not be allowed to attend an overnight school field trip without a signed contract on file with the school All questions regarding school field trips should be directed to the student’s division Principal’s office

Early in the school year, grades 6-8 participate in class retreats designed to build teamwork, class unity, and leadership skills.

Middle School (6th, 7th and 8th grades) class trips occur in the spring and involve travel by air or by chartered bus. Students in grades 6 and 7 take a 3-day, 2-night trip. The 8th grade takes a weeklong trip to the Grand Canyon. Each trip is designed by grade-level teachers and focuses on specific areas of study such as history, literature, and science

The School makes every effort to accommodate student needs on class trips There may be certain medical conditions that cannot be accommodated The School reserves the right to refuse a student’s participation if conditions so warrant

Graduation

A service is held at the end of school to celebrate and honor 8th graders. After the graduation service, a reception is hosted by the 7th-grade parents. The entire SMES community is invited to attend the ceremony and reception

Graduates wear navy academic gowns provided by the school Girls will wear dresses with shoulders (no strapless or spaghetti straps), and no shorter than 3” above the knee to tea length. Boys will wear gray or khaki slacks, long-sleeved dress shirts with a tie, and dark dress shoes and socks.

Other activities to honor the 8th grade include a luncheon and Chapel service. It is customary that the graduating class gives a gift to the school. A fund-raising project is chosen by the class to fund the gift. The gift is presented at graduation.

Honors Assemblies

Early Childhood holds a final assembly for students toward the end of the school year Each student receives a certificate of completion from the classroom teacher. Parents are encouraged to attend

Lower and Middle Schools hold a joint Honors Assembly on the last day of school Awards and recognition are presented during the assembly, including the Oglethorpe Award and the Reeder Excellence in Teaching Award. Parents are encouraged to attend.

Lessons and Carols

During this annual tradition, the school community comes together to celebrate the Christmas season and the birth of Jesus The service is held in the gym and is led by students in 1st through 8th grade Parents are encouraged to attend

Music Programs

Music programs are scheduled at various times throughout the school year for each age level; students are required to participate. The dates are noted on the school calendar Siblings of participants may not be excused from class to attend these programs

Spring Musical

Participation in the Spring Musical as a performer (audition-based) or in set and costume design, lighting, sound, and stage management is voluntary and open to all 6th, 7th, and 8th graders. Students in grades 3 through 8 may take part in the chorus. If they are members of the Drama Club, they can support the production in other ways.

Beginning in late January, rehearsals are held Monday, Wednesday, and Thursday afternoons, 3:30 – 5:00, in the music room or on stage. Students must be able to attend all rehearsals for the full 1 5-hour period Students must be picked up promptly at 5:00 at the main entrance or check into Explorers during the school week Students will be notified in advance of two, three-hour Saturday morning rehearsals

Service Learning Projects

All grade levels participate in at least one service project per year Service projects are determined by the faculty service learning (SOLVE) committee prior to the beginning of each school year in an effort to maintain a balanced calendar with respect to service project requests. Any requests for new service projects should be directed to the school’s SOLVE committee for discussion and possible implementation for the next school year.

Parent-Only Events Back to School Nights

At the start of the school year, evenings are planned for parents to learn about pertinent academic information regarding the school year. Teachers discuss programs, academic goals, student expectations, methods of teaching and how students will be supported. This meeting provides parents with an overview of the school year parents are encouraged to attend.

Parent Coffees and Information Sessions

St. Martin’s hosts programs to discuss curriculum and other topics of interest to parents. These are scheduled throughout the school year. Announcements are listed in the Weekly Warrior, and dates are listed on the school calendar.

EXPLORERS AND SUMMER CAMP

EXPLORERS

An outstanding feature of St Martin’s Episcopal School is the convenient, state-licensed Explorers Program for student care before and after school hours The program includes structured and unstructured play as well as activity programs in a safe, loving, and well-supervised environment

The Explorers Office is located in Claiborne Hall. Explorers' afternoon hours are 1:30 p.m to 6:00 p.m. for Toddlers through 8th grade. On late arrival days (Wednesdays), any student may drop in free of charge after 7:45 a.m. Toddlers, Beginners, Pre-K, and Kindergarten students can be dropped off in the Agora room in EC , where a staff person will greet them and sign students in Students in 1st through 8th grade are dropped off at Warrior Hall and then proceed to The Commons (lunchroom) to sign in Specific Explorers Program policies are outlined below:

● The rules and expectations of St Martin’s School are the same for all students who participate in the Explorers Program

● A student must attend school on that day in order to use the Explorers Program.

● Toddlers, Beginners, and Pre-K students will take a rest period daily.

● A snack is provided daily at 3:00 p.m.

● Upon registration into the Explorers Program, parents will submit names of those individuals who are authorized to pick up their child Only authorized persons will be allowed to pick up students Authorizations for changes in pick-up are required via The Departure Change Notification Form No child will be released to anyone without proper identification and authorization

● Parents must inform the Explorers Program of an individual who is not authorized to pick up your student

● Online applications are due by July 1 If there is a need to change a schedule during the semester; the parent will submit changes on the online registration form.

● Toys from home are not allowed

● Throughout the school year, Announcements are listed in the Weekly Warrior, and dates are listed on the school calendar.

A daily, supervised study hall will be provided for all Lower and Middle School students

Explorers operates from 1:30 p.m. until 6 p.m. A fee of $5 per minute per student is charged for students left after 6:00 p.m. Late fees are billed to the parents by the Finance Office and are non-negotiable. Parents who are repeatedly late may lose the privilege of their child attending the Explorers Program.

If a student becomes ill, they must be fever-free for 24 hours before returning to Explorers.

As a state-licensed program, Explorers must abide by and meet all regulations of the Bright From the Start Program

Beginners MUST be potty-trained to attend Explorers, as mandated by Bright From the 100

SUMMER CAMP

St. Martin’s operates the Camp at St. Martin’s each summer, which includes weekly entertainers, arts, crafts, athletics, and special activities. Details are available to parents in early January each year. All summer opportunities are explained fully in the r camp brochure The goal is to continue the school-year mission of providing students with social, academic, and physical growth opportunities in a loving environment Detailed information is available on the “Camp at St Martin’s” page on the school website

St. Martin’s Episcopal School

(updated July 2022)

Uniforms (and Non-Uniform Days)

Uniform Requirements

Students are expected to respect their school uniform and wear it properly and with pride. All students will strive to arrive at school neatly dressed and well-groomed.

Hair must be clean and neatly groomed. The school reserves the right to address extremes in hairstyles and accessories that interfere with a student’s learning environment or a student’s learning. Face paintings, decals, tattoos, and body piercings are not appropriate

Clothing should be clean, appropriate, and well-fitting All shirts are to be tucked in Pants must be worn at or above the hip bone Skorts are to be no more than 5” above the knee Shoes with laces need to be tied and worn properly Boots, sandals, and open-toed footwear are not appropriate for school. Hats are not permitted unless specified for special events. Boys are required to wear belts but need not purchase them from Independent Uniforms.

Clothing items or accessories (such as bows, belts, or socks) bearing the name or logo of schools other than St. Martin's are not permitted with the school uniform inside the school building during the school day or at school functions. Full uniforms will be worn on all field trips unless otherwise indicated.

All uniform items (including P.E. uniforms) must be purchased from Independent Uniforms or from the School Store It is not acceptable to purchase items elsewhere and have the school logo added to those items School ties will be sold only in the School Store Spirit wear items are available in the School Store; spirit outerwear purchased from the School Store may be worn as part of the school uniform Parents are not required to purchase every possible uniform item (eg it is not necessary to buy both a short- and a long-sleeved Chapel shirt if your child will only wear one or the other) The PTO sponsors used uniform sales throughout the year

Facial Coverings may be required for some or all grades, for some or all of the school year, depending upon conditions. Facial coverings need not be in St. Martin’s colors, but must meet the requirements specified below (“Inappropriate wording or pictures”). Please see the St. Martin’s Covid-19 Info Hub for information about facial covering requirements.

Appropriate outerwear may be worn on cold days. Spirit outerwear is available from the Athletics Department or the School Store, and jackets and fleeces are available at Independent Uniforms. No non-SMES outerwear (such as a fleece or jacket) may be worn inside the school building or on field trips.

Formal Dress Uniform (Grades 4th-8th)

Formal dress uniform is to be worn on Chapel days and to special events as designated by the School

Girls

• Uniform skort or slacks with belt

• Oxford cloth shirt

• Sweater vest

• Regular uniform shoes and socks

Boys

• Uniform slacks with belt (6th-8th)

• Oxford cloth shirt

• SMES Tie (standard or bow)

• Regular uniform belt, shoes, and socks

Dress Code for Dances and Special Events

Students are required to wear clean and appropriate clothing when attending school social functions T-shirts and denim are not allowed for such functions

Required dress includes: skirts, dresses, or slacks for girls and dress slacks or dress shorts and belt for boys Boys will wear shirts with collars and sleeves No hats or head coverings may be worn No strapless, backless, or spaghetti-strap dresses (minimum 2-inch straps on dresses) are permitted Skirts must be no shorter than 5 inches above the knee Leggings/tights may not be worn as pants without a long, mid-thigh tunic or dress

Non-Uniform Days Dress Code

Periodic non-uniform days occur throughout the school year All St Martin’s Episcopal School students will wear clean and appropriate casual wear Articles of clothing that draw unfavorable attention, interfere with instruction, or threaten health or safety are not acceptable.

Tights may not be worn as pants Leggings may not be worn as pants without a long, mid-thigh tunic or dress Shorts that are Bermuda-length or longer may be worn without modesty shorts; all other shorts must be worn with mid-thigh, modesty shorts, and in any case, must be fingertip length at minimum Sweatpants and warm-ups are acceptable pants on non-uniform days Skirts must be no more than 5 inches above the knee.

Shirts may not be backless Tank tops are not appropriate Undergarments and midriffs may not be visible. Undergarments may not show outside the sleeve, above the waistline, or below the hem.

Inappropriate wording or pictures. Articles of clothing decorated with offensive, obscene, or suggestive wording or pictures, inappropriate advertisements (i.e., alcohol, tobacco, music groups), political campaign messaging, or any language that may be interpreted as abusive, offensive, suggestive, or vulgar will not be allowed. The right of refusal is at the discretion of the school administration.

No hats, headscarves, or head dressings are permitted without the permission of the SMES administration. Clothing may not be ripped or torn. Jeans styled with small rips or tears are permissible, but the judgment of the Dean of Students will be final when determining if such rips are excessive in size, number, or placement

Face paintings, decals, and other decorations will only be allowed when specified for theme days. Head coverings will only be permitted when specified.

Students whose attire does not meet School requirements may be required to change into appropriate garments belonging to the school and may be assigned a detention and/or demerit Further consequences may result at the discretion of the administration

Families are strongly encouraged to purchase iron-on name labels for their clothing.

Independent Uniforms (www.independentuniforms.com)

Uniform items are to be purchased from Independent Uniforms, an online uniform

vendor whose focus is customer service with convenient online ordering and local inventory. Families should visit http://www.independentuniforms.com and enter the school code SMES1959 to place orders. Please check with the school if there is a discrepancy between the uniform requirements listed in the handbook and the vendor’s offerings. Independent Uniforms offers assistance at:

SMES 2022-23 UNIFORMS

ALL SCHOOL -- SHOES

Students are encouraged to wear athletic shoes or shoes with proper support that will stay on the foot Boots, sandals, flip flops, or shoes with wheels are not permitted Any color is permitted

EARLY CHILDHOOD (EC)

EC GIRLS TOPS

White Peter Pan Blouse (long and short sleeve)

White Girls Toddler Turtleneck (long sleeve)

Light Blue, White

Light Blue, White

EC GIRLS DRESSES and BOTTOMS

Unisex Cotton Poly Polo (long and short sleeve) w/SMES logo

Unisex Performance Polo 100% Poly (long and short sleeve) w/SMES logo

Color Description

Navy, Khaki

Unisex Pull-On Shorts

Navy, Khaki Girls Pull-On Pants

Navy Modesty Kick Short

Plaid Jumper Dress

Navy, Red Girls Pique Dress (short sleeve)

Navy, Red Girls Pique Dress (long sleeve)

EC GIRLS OUTERWEAR

Color Description

Navy Unisex PE Crewneck Sweatshirt w/SMES logo

Navy Unisex Low-Pill Cardigan Sweater w/SMES logo

Navy Unisex Low-Pill V-Neck Sweater Vest w/SMES logo

Navy Unisex Full Zip Fleece Jacket w/SMES logo

EC GIRLS ACCESSORIES

Color Description

Navy, White Girls ankle, crew or knee socks

Navy, White Girls tights

Navy, White Girls leggings

EC BOYS TOPS

Color Description

Light Blue, White

Light Blue, White

EC BOYS BOTTOMS

Unisex Cotton Poly Polo (long and short sleeve) w/SMES logo

Unisex Performance Polo 100% Poly (long and short sleeve) w/SMES logo

Color Description

Navy, Khaki

Unisex Pull-On shorts

Navy, Khaki Boys Twill Flat Front Shorts

Navy, Khaki Boys Pull-On Pants

EC BOYS OUTERWEAR

Color Description

Navy Unisex PE Crewneck Sweatshirt w/SMES logo

Navy Unisex Low-Pill Cardigan Sweater w/SMES logo

Navy Unisex Low-Pill V-Neck Sweater Vest w/SMES logo

Navy Unisex Full Zip Fleece Jacket w/SMES logo

EC BOYS ACCESSORIES

Color Description

Black, Brown Unisex Leather Belt

Black, Brown

Unisex Leather Braided Belt

Navy, White, Black Crew Socks

LOWER SCHOOL (LS)

LS GIRLS TOPS

Color Description

White Girls Modern Peter Pan Blouse (long and short sleeve)

Light Blue, White Girls Oxford Blouse (long and short sleeve) w/ SMES logo

Light Blue, White Girls Cotton/Poly Polo (long and short sleeve) w/ SMES logo

Light Blue, White Girls 100% Poly Performance Polo (long and short sleeve) w/SMES logo

LS GIRLS BOTTOMS

Color Description

Plaid Plaid V-Neck Jumper

Plaid Plaid Two-Tab Pleated Skort

Navy Girls Stretch Bermuda Short

Navy Girls Straight Leg Twill Pant

Navy Girls Skinny Stretch Twill Pant

LS GIRLS ACCESSORIES

Color Description

Navy Modesty Kick Short

Navy, Black Stretch, Leather, or Braided Belt

Navy, White, Black Girls Ankle, Crew or Knee Socks

Navy, White, Black Tights or Leggings

LS GIRLS PE NOTE: PE Uniforms are required for grades 1-8

Color Description

Navy PE Sweatshirt w/ SMES Athletic logo

Navy PE Sweatpants w/SMES Athletic logo

Navy Unisex Mesh Shorts w/SMES Athletics logo

Red Unisex Performance Tee w/ SMES Athletic logo

Required: 4th & 5th Grade Chapel

LS GIRLS OUTERWEA R

Color Description

Navy Unisex Low-Pill V-Neck Vest w/ SMES logo

Navy Unisex Low-Pill Cardigan Sweater w/ SMES logo

Navy Girls Fleece Hoodie w/SMES logo

Navy Unisex Full Zip Fleece w/ SMES Athletic logo

Navy Unisex RipStop Rain Jacket w/SMES Athletic logo

LS BOYS TOPS

Color Description

Light Blue, White Boys Cotton/Poly Polo w/SMES logo (long and short sleeve)

Light Blue, White Boys 100% Polyester Performance Polo w/ SMES logo (long and short sleeve)

Light blue, White Boys Oxford Shirt w/ SMES logo (long and short sleeve)

LS BOYS BOTTOMS

Color Description

Navy Boys Flat Front Stretch Short

Navy Boys Straight Fit Chino Pant

LS BOYS ACCESSORIES

Color Description

Black, Brown Reversible Dress Belt

Black, Brown, Navy Braided Belt

Black, White, Navy Crew, Sport Socks

Custom Print SMES Tie (available at SMES Store)

LS BOYS PE NOTE: PE Uniforms are required for grades 1-8

Color Description

REQUIRED: 4th & 5th Grade Chapel

REQUIRED: 4th & 5th Grade Chapel

REQUIRED: 4th & 5th Grade Chapel

Navy Unisex PE Sweatshirt w/SMES Athletic logo

Navy Unisex PE Sweat Pant w/ SMES Athletic logo

Navy Unisex Mesh PE Short w/SMES Athletic logo

Red Unisex Performance PE Shirt w/ SMES Athletic logo

LS BOYS OUTERWEA R

Color Description

Navy Unisex Low-Pill Cardigan Sweater w/ SMES logo

Navy Boys Fleece Hoodie w/ SMES logo

Navy Unisex Full Zip Fleece w/ SMES Athletic logo

Navy Unisex RipStop Rain jacket w/SMES Athletic logo MIDDLE SCHOOL (MS)

MS GIRLS TOPS

Color Description

Light Blue, White Girls/Ladies Cotton Poly Polo (long and short sleeve) w/ SMES logo

Light Blue, White Girls/Ladies 100% Polyester Performance Polo (long and short sleeve) w/ SMES logo

RED Girls Short Sleeve Sport Polo w/SMES logo 8th Grade Option Only

Light Blue, White Girls/Ladies Oxford Blouse (long and short sleeve) w/SMES logo

MS GIRLS BOTTOMS

Color Description

Khaki, Navy Pleated Skirt

Navy Modesty Kick Short

REQUIRED: 6th, 7th, 8th Grade Chapel

Khaki Girls Stretch Bermuda Short

Khaki Girls/Ladies Straight Leg Twill Pant

Khaki Girls/Ladies Straight Fit Twill Pant

MS GIRLS ACCESSORIES

Color Description

Black, Brown Reversible Dress Belt

Black, Brown Braided Belt

Navy, Black, White Crew, Sport or Knee Socks

Navy, Black, White Tights or Leggings

MS GIRLS PE NOTE: PE Uniforms are required for grades 1-8

Color Description

Navy Unisex PE Sweatshirt w/SMES Athletic logo

Navy Unisex PE Sweatshirt w/ SMES athletic logo

Navy Unisex Mesh PE Short w/SMES Athletic logo

Red Unisex Performance PE Shirt w/SMES Athletic logo

MS GIRLS OUTERWEA R

Color Description

Navy Unisex Low-Pill V-Neck Vest w/ SMES logo

Navy Unisex Low-Pill Cardigan Sweater w/ SMES logo

Navy Girls/Ladies Fleece Hoodie w/SMES logo

Navy Unisex Full Zip Fleece w/ SMES Athletic logo

Navy Unisex RipStop Rain Jacket w/SMES Athletic logo

MS BOYS TOPS

Color Description

Light Blue, White Boys/Mens Cotton Poly Polo (long and short sleeve) w/ SMES logo

REQUIRED: 6th, 7th, 8th Grade Chapel

Light Blue, White Boys/Mens 100% Polyester Performance Polo (long and short sleeve) w/ SMES logo

RED Boys Short Sleeve Sport Polo w/SMES logo 8th Grade Option Only

Light Blue, White Boys/Mens Oxford Shirt (long and short sleeve) w/SMES logo

REQUIRED: 6th, 7th, 8th Grade Chapel

MS BOYS BOTTOMS

Color Description

Khaki Boys Flat Front Stretch Short

Khaki Boys Flat Front Adjustable Waist Short

Khaki Boys/Mens Straight Fit Chino Pant

REQUIRED: 6th, 7th, 8th Grade Chapel

MS BOYS ACCESSORIES

Color Description

Black, Brown Braided or Leather Belt

Navy, Black, White Sport or Crew socks

Custom Print SMES Tie (available at SMES Store)

MS BOYS PE NOTE: PE Uniforms are required for grades 1-8

Color Description

Navy Unisex PE Sweatshirt w/SMES Athletic logo

Navy Unisex PE Sweatshirt w/ SMES athletic logo

Navy Unisex Mesh PE Short w/SMES Athletic logo

Red Unisex Performance PE Shirt w/SMES Athletic logo

MS BOYS OUTERWEA R

Color Description

Navy Unisex Low-Pill V-Neck Vest w/ SMES logo

Navy Unisex Low-Pill Cardigan Sweater w/ SMES logo

Navy Boys/Mens Fleece Hoodie w/SMES logo

REQUIRED: 6th, 7th, 8th Grade Chapel

Navy Unisex Full Zip Fleece w/ SMES Athletic logo

Navy Unisex RipStop Rain Jacket w/SMES Athletic logo