2024-25 Handbook

School Contact Information

St. Martin’s Episcopal School (Ashford Dunwoody Campus) 3110-A Ashford Dunwoody Road, NE Atlanta, GA 30319

Contact Information

School Phone: (404) 237-4260

Fax: (404) 237-9311

Website: wwwstmartinschoolorg

Explorers Cell Phone: (404) 421-7697

St. Martin in the Fields Episcopal Church: (404) 261-4292

Administration Hours: 7:30 a.m. – 4:00 p.m.

High Point Campus (Infants) 4945 High Point Road, NE

Atlanta, GA 30342 (404) 237-4260

Email: first initial, last name@stmartinschool.org

Example: AWarrior@stmartinschoolorg

School Hours, Carpool and Explorers

Early Childhood (Toddlers-Pre-K)

Lower School (K-4)

School Hours: 8:10 a.m - 1:30 p.m. School Hours 8:10 a.m - 2:50 p.m.

Morning Carpool

M/T/TH/F: 7:40 am - 8:10 am

Wednesday Late Arrival Morning Carpool: 8:35 am - 9:00 am

Afternoon carpool: 1:30 pm - 1:40 pm

Morning Carpool

M/T/TH/F: 7:40 am - 8:10 am

Wednesday Late Arrival Morning Carpool: 8:35 am - 9:00 am

Afternoon Carpool: 2:50 pm - 3:10 pm

Holiday Early Release 11:00 am Holiday Early Release Carpool: 11:30 am

Middle School (5-8)

School Hours: 8:10 am - 3:10 pm

Early Drop-Off Option: 7:30 a.m. - 7:40 a.m. M/T/Th/F and 8:30 a.m. - 8:35 a.m.

Morning Carpool

M/T/Th/F : 7:40 am - 8:10 am Explorers

Wednesday Late Arrival Morning Carpool 8:35 am - 9:00 am

Complimentary Late Start Wednesday drop off 7:45 am

Afternoon Carpool: 3:10 pm - 3:30 pm Pick up 3:45 - 6 pm

Holiday Early Release Carpool: 11:45 am

MS Exams (6-8) Early Release: 12 noon

** Explorers pickup is not permitted between 2:30 and 3:45 pm

INTRODUCTION

Welcome

Mission Statement

ALL SCHOOL POLICIES

Handbook Disclaimer

Affirmative Action Statement

School Directory

Family Cooperation

Social Media Policy for Parents

Board of Trustees

Parent Teacher Organization

Pets / Animals on Campus

Cell Phones and Personal Electronic Devices

(e.g. smart watches)

Middle School

Food Service

Lost and Found

Communication Expectations

Behavior Expectations and Discipline

Code of Conduct

Hate Speech

Attendance Policies

Absences During the School Day

Delivering Forgotten Items to School

Religious Instruction

Chapel Services

Visitors

ACADEMIC SUPPORT/TESTING

Student Support Services

Tutoring

Other Testing

ADMISSIONS

Database and Transcripts

Financial Aid

ADVANCEMENT

The St Martin’s Fund

Georgia Private School Tax Credit Program

Golf Tournament

Alumni

Types of Gifts

ARRIVAL, DEPARTURE, PARKING AND CARPOOL

COMMUNICATIONS

Use of St. Martin’s Episcopal School Name and Logo

Publications

Website

Calling Post

Promotions/Publicity Policy

EMERGENCY PROCEDURES

Drills

School Closings and Inclement Weather

EXPLORERS AND SUMMER CAMP

Explorers

Summer Camp

FINANCE

Payment Obligations

HEALTH AND MEDICAL POLICIES

General Medical Policies

Abuse Duty to Report

Counseling Service

Immunization Records

Middle School Physicals (implications for extracurriculars, athletics, and other activities)

Lice

ST MARTIN’S EPISCOPAL SCHOOL BULLYING POLICY

Discipline Policy and Reporting of Bullying Behavior

Campus Discipline Procedures

Investigation of Reported Bullying Behavior

TECHNOLOGY AND ACCEPTABLE USE

Introduction

Technologies Covered

Usage Policies

Web Access

Email

Social / Web 20 / Collaborative Content

Mobile Devices Policy

Personally Owned Devices Policy

Security

Downloads

Plagiarism

Personal Safety

Cyberbullying

Social Media Policy

Social Media Policy for Students

Social Media Policy for Parents

Limitation of Liability

Violations of this Acceptable Use Policy

LIBRARY POLICY

SCHOOL DIVISIONS

INFANT PROGRAM

EARLY CHILDHOOD

Academic Policy - Early Childhood

Toileting - Toddler Students

Toileting - Beginners and Pre-K Students

Parent-Teacher Conferences

School Sanctioned Parties/Celebrations

Holiday Parties

Early Childhood Chapel Visitors (Beginners through Pre-K)

Classroom Mystery Readers (Toddlers)

Fun Friday Readers (Pre-K)

Private Parties

In-house Field Trips

EARLY CHILDHOOD GUIDANCE, DISCIPLINE, AND REDIRECTING TECHNIQUES

Biting

Early Childhood Aggressive and/or Defiant

Behavior Policy

LOWER SCHOOL

Report Cards

Conference Reports

Homework

Artificial Intelligence (AI)

Standardized Testing

LOWER SCHOOL ACTIVITIES AND EVENTS

Field Trips

Intramurals

School-Sanctioned Parties/Celebrations

Holiday Parties

Birthday Celebrations

Private Parties

Lower School Chapel Visitor Policy

Guidelines for LS Lunch Visitors

Lockers

LOWER SCHOOL BEHAVIOR EXPECTATIONS

Fighting Harassment

Items Prohibited On Campus

Weapons and Dangerous Devices

Searches

CONSEQUENCES FOR FAILURE TO MEET

BEHAVIOR EXPECTATIONS – DISCIPLINE

PROCEDURES

Demerits

Honor Offenses

Suspension/Expulsion

Addressing Parent Concerns

Campus Discipline Procedures

MIDDLE SCHOOL

Middle School Only – Early Drop-off

High School Placement

Grades and Report Cards

Homework

Artificial Intelligence (AI)

Advisor/Advisee Program

Middle School Student Recognition

Head of School List

Honor Roll

Merits

St Martin’s Honor Society (SMHS)

Oglethorpe Award

Student of the Week

Minimum Academic Requirements for

Middle School

Standardized Testing

School-Sanctioned Parties /Celebrations

Private Parties

Middle School Behavior Expectations

Fighting Harassment

Searches

MIDDLE SCHOOL ACTIVITIES AND EVENTS

Field Trips

Graduation

CONSEQUENCES FOR FAILURE TO MEET BEHAVIOR EXPECTATIONS - DISCIPLINE

PROCEDURES

Drug, Alcohol and Tobacco Policy

Honor Offenses

Demerits

Suspension/Expulsion

Lunchtime detention

MIDDLE SCHOOL - BEHAVIOR STEPS AND CONSEQUENCES

Discipline Policy

Campus Discipline Procedures

ATHLETICS

Athletic Mission/Philosophy

Sportsmanship/Integrity

Teamwork/Leadership

Academic Policy

Disciplinary Policy

MS Students Staying for Games

Awards Assemblies

LOCKERS

UNIFORM REQUIREMENTS

Non-Uniform Days Dress Code

INTRODUCTION

August, 2024

Dear Parents and Students,

Welcome back! It is my honor and privilege to serve you and St Martin’s as the Head of School I look forward to getting to know each and every one of you, and together we will make this a great school year!

We are excited to provide you with this more environmentally friendly and up-to-date e-version of the 2024-2025 School Handbook The St Martin’s School Handbook can be found on the school website’s Parent Resource Board (behind the login) and contains essential information about St. Martin’s and this school year. If we find the need to make updates throughout the year, you will be alerted via the “Weekly Warrior” e-newsletter.

I look forward to a great school year together. Go Warriors!

Sincerely,

Maria Croley Madden Head of School

MISSION STATEMENT

St Martin’s Episcopal School is dedicated to providing a quality education of the whole person in a loving, Christian atmosphere, which fosters lifelong learning

Beliefs:

● ST MARTIN’S EPISCOPAL SCHOOL believes in providing each student with the opportunity to attain intellectual achievement, aesthetic appreciation, and physical development to the fullest of their potential

● ST. MARTIN’S EPISCOPAL SCHOOL believes in developing within each student spiritual growth, moral standards, sound judgment, and self-discipline.

● ST. MARTIN’S EPISCOPAL SCHOOL believes in responsible stewardship, citizenship, and community service.

● ST. MARTIN’S EPISCOPAL SCHOOL believes in providing each student with dedicated, committed teachers and administrators working and learning together in an atmosphere of affection, trust, and security.

● ST. MARTIN’S EPISCOPAL SCHOOL welcomes students of diverse backgrounds.

ALL SCHOOL POLICIES

St. Martin’s maintains the following school-wide expectations:

● In areas of the School shared by the entire student body (e.g. the halls, the Commons, the library, the gymnasium, and the restrooms), the St. Martin’s community will be mindful of the rights of all students and faculty

● No student may return to the classroom after school unless accompanied by a SMES faculty member

● During conferences /co-curricular/extracurricular events, and outside of school hours, students are not permitted to use any part of the SMES campus without adult supervision

Handbook Disclaimer

All students and parents are expected to support and follow the policies outlined in this Handbook.

Affirmative

Action Statement

St. Martin’s Episcopal School (“the School”) admits qualified students of any race, sex, color, religion, national, and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School. It does not discriminate on the basis of race, sex, color, nationality, religion, and ethnic origin in administration of its educational policies, scholarship program, and athletic and other school-administered programs. In addition, the School pursues a policy of open hiring without regard to race, sex, color, religion, national, or ethnic origin

School Directory

The School Directory is a valuable resource for school families to create connection and communication within the school community School families provide their personal information for the Directory with the understanding that other members of the school community will only use the information in appropriate ways and for school-related purposes The Directory should not be shared with third parties who are not part of the School community.

Inappropriate uses of the School Directory include, but are not limited to: commercial use (i.e., using the Directory to promote a business or other commercial venture), promoting political candidates or ideas, personal fundraising, sending mass emails to all or part of the school community, or sending unsolicited emails to individuals or families that the sender does not know. For questions regarding appropriate use of the School Directory, please contact kgaffney@stmartinschool.org. Inappropriate use of the Directory will not be tolerated Violators of this School Directory policy may be subject to legal action and/or removal from the school community

Family Cooperation

A positive and constructive relationship between the School and each school family is essential to the mission of the School While the School is always open to constructive and respectful dialogue, families must understand that the School will have the final decision with respect to issues such as curriculum, policies, and student discipline and that the School will make these decisions in a manner that advances the School’s mission and is in the best interest of the entire school community.

Families should respect and abide by the professional observations and decisions of the faculty. To the extent a family has concerns after meeting or speaking with a faculty member, the matter should be discussed in a conference with the principal of the appropriate school division. Where appropriate, the faculty member in question will participate in the conference Following this conference, if the family still has concerns or questions, a meeting with the Head of School can be requested The decision of the Head of School will be final

The School recognizes the right of a family to raise questions and disagree with school decisions

However, the School will not tolerate abusive or disrespectful behavior, nor will it allow conduct that undermines teachers, the administration, or the policies or objectives of the School. If such situations occur, the School reserves the right to require the family to withdraw their student from the School.

Social Media Policy for Parents

St Martin’s uses social media to promote the School and to share information with the School community School social media channels are not an appropriate channel for parents to express concerns or make complaints about the School Rather, please contact the child’s teacher or principal with any concerns or complaints

St. Martin’s expects that parents will set and maintain appropriate standards for their family’s use of social media. Online conduct should reflect the same standards of respect and consideration used in face-to-face communication. In using social media, parents must protect the safety and dignity of students and school employees from the potentially damaging effects of social media. To that end, parents should maintain the privacy of individual students and avoid tagging or identifying other families’ children on social media. Parents should not post photos or other material that may be embarrassing or may otherwise invite ridicule or negative attention. Parents should not refer to any school employee by name or description on social media without that employee’s express permission Parents should avoid postings on social media that include school logos or images or that imply the School’s approval or endorsement of any idea, person, or event

Parents should immediately bring any social media concerns to the School Responding in kind to uncharitable or inappropriate communications through social media can perpetuate further divisiveness

The School will take appropriate measures to address parents who refuse to abide by this policy, including removal from the SMES community.

Board of Trustees

The governance of St. Martin’s Episcopal School is entrusted to the Board of Trustees, which is charged with the fiduciary and long-term responsibility of the School’s mission and well-being. The Board consists of voting members, including the Rector of St. Martin in the Fields Church. No employee of the School, except the Head of School, may serve on the Board

Parent Teacher Organization (PTO)

The St Martin's Episcopal School PTO is dedicated to encouraging and supporting family participation in the life of St Martin's for the purpose of supporting the School's mission With volunteers and fundraising, the partnership of parents, teachers, and administrators supports activities that enrich students' intellectual achievement, cultural appreciation, physical development, and spiritual and moral growth.

Pets / Animals on Campus

In order to provide a child-centered campus where the health and safety of our students is the number one priority, pets and other animals are not permitted on campus. The only exceptions are service animals and properly restrained animals brought on campus with prior administrative approval.

Cell Phones and Personal Electronic Devices (e.g. “smart watches”)

Early Childhood, Lower School and Middle School

Students are not permitted to have cell phones or other personal electronic devices during school hours The School is not liable for items such as smart watches and gaming devices that are brought to campus Designated administrative phones are available for proper use as needed

● Students may not have a cell phone or personal electronic device on their person or in their

locker/cubby/desk/backpack during the course of the school day.

● If a teacher or administrator finds that a student has a device, the teacher will collect the device until the close of the school day after carpool. Failure to follow this expectation may result in additional consequences at the discretion of the administration

Middle School

Student cell phones are not to be used at any time during the normal school day, nor are smart watches, other wearable devices, or gaming devices permitted during the school day, 7:30 am-4:00 pm Prior to entering the school building in the morning, cell phones are to be turned off and placed in the student’s locker (not visible) Following afternoon carpool, students may use cell phones outside the building to communicate with parents about transportation in the presence of a faculty member. Cell phones being used inappropriately will be taken away and held in the Middle School office. Cell phones held in the Middle School office must be retrieved in person by the student’s parent or guardian. With repeated and willful misuse, the issue will be addressed as defiance under the School’s discipline procedures.

Food Service

Food Service is provided by Sage Dining Services and required for all students who remain at school past 1:00 pm Any request for exemption for dietary or medical reasons must be submitted to the Administration and must include a written physician statement outlining reasons for an exemption The fee for food service is included with the July 1 tuition statement The food service also provides a monthly menu and nutritional information posted on the school website under News and Events

No outside lunches may be brought in for students Students are permitted to have nut-free snacks at designated times during the school day. Parents must send snacks to school with students. Middle School students often have the opportunity to purchase snacks from the Student Council snack cart for $1.00 per snack. Recommended nut-free snacks from home include fruit, raisins, crackers, and pretzels. Foods requiring preparation or refrigeration are not permitted. Beverages are not permitted. Parents are strongly encouraged to avoid sending snacks considered unhealthy, such as candy and cookies. No more than two snacks should be sent with students each day; students are not to store food in lockers or cubbies.

For more information regarding the lunch program, please visit the Parent Resource Page once logged into the school website

Lost and Found

The School is not responsible for lost or stolen items All articles owned by students should be plainly and durably marked with their names Students are expected to leave toys, money, and valuables at home Unclaimed items are collected in bins and barrels throughout the school Periodically, these items are donated to charity when the owner cannot be identified.

Communication Expectations

Telephone Calls/Email

When parents communicate with teachers through voicemail or email, every effort will be made to reply within 24 hours during the school week.

Student Calls

Except in cases of emergency, students are not to make calls between 7:45 am and 3:45 pm If a student needs to contact a parent during the school day, they may use the phone in their respective divisional office Forgetting a snack, PE uniform, homework, or getting a test signed is not considered an emergency Students who are ill should not contact their parents to pick them up If a student is feeling ill at school they will need to be evaluated in the clinic, and the school nurse will contact parents as needed.

Students cannot be called out of class for phone calls. A parent who wishes to send a message to their student should always contact the assistant in the division office. The assistant will deliver the messages at a time that will not disrupt classroom activities

Email

All teachers and staff check email at the beginning and end of the school day While 4th–8th grade students will have some access to the Internet on their school-issued devices, student email accounts cannot communicate with non-stmartinschoolorg addresses (ie students are not able to email parents during the school day) Students may not use their school-issued devices in every class, and these devices are not to be used in the hallways without explicit teacher permission. Messages received after noon regarding student dismissal may not be delivered.

Behavior Expectations and Discipline

The School believes in a positive and individual approach to discipline. SMES does not condone or permit corporal or physical punishment of children. Students are expected to behave at all times with honor, courtesy, and general good manners.

The expectations determined by the administration and faculty seek to strengthen self-discipline Each student is expected to make proper choices and to accept responsibility for their actions Consistent application by the faculty and staff of these standards and expectations will be emphasized, and developmentally appropriate consequences will be employed

Any conduct outside of school hours or away from school grounds that may adversely affect the educational process or endanger the health, safety, morals, or well-being of other students, teachers, or employees of the school will be considered within the purview of school discipline. At the discretion of the Administration, consequences may include suspension or expulsion. All final decisions regarding placement and/or withdrawal will be made by the Head of School.

Code of Conduct

Students are expected to behave honorably at all times and should not lie, cheat, steal, or condone the behavior of those who do. It is our belief that all children, through instruction and assistance, can learn and grow in an honorable manner

“As a member of the St Martin’s community:

● I will be honest, trustworthy, equitable, and kind I will accept full responsibility for my actions

● I will respect all people and treat them fairly with dignity and understanding

● I will be an enthusiastic learner and positive role model for others

● I will be a good citizen and respect school and personal property

● I will represent my school with honor by being a positive ambassador.

● I will keep my faith and respect myself for who I am.

● I will not lie, cheat, or steal.”

The St. Martin’s community expects all members of the school family, students, teachers, parents, and staff, to uphold these values in their words and deeds. Violation of the Code of Conduct and other policies stated in this handbook will be investigated by the administration.

Hate Speech

As a school with love at the center of its mission, St Martin’s cannot tolerate racism, bigotry, or other hateful language or actions Students found to have engaged in such speech or actions should expect a minimum of a day’s suspension and additional consequences deemed appropriate by the school administration

St. Martin’s goal regarding hateful language is to educate and guide students toward values more in

line with the School’s, while at the same time preserving our campus as a welcoming, inclusive space for all members of our school community.

Grace will be extended when it is possible to do so as the School attempts to work with an individual student It should be noted that repeat offenses will likely result in expulsion from the School

Attendance Policies

School attendance is essential to academic progress and should be a high priority for parents and students Attendance is taken in classrooms daily Excessive absences will be addressed by administration and can be the cause for repeating a grade or dismissal Parents of students with excessive absences will meet with the Division Principal and Dean of Students as appropriate to discuss reasons for absences and to develop an attendance plan for the remainder of the school year.

If students cannot attend school or will be arriving late, parents must report their child’s absence via SchoolPass on the particular day of absence. It is the responsibility of the student to arrange with the teacher to make up work missed upon the student’s return.

Absences During the School Day

Absences during the school day are strongly discouraged Medical/dental appointments should be made after school hours, on Saturdays, or on vacation days If such an absence is imperative, a parent should enter the appointment in SchoolPass no later than the day before the appointment

Excessive absences during the school day will be treated as unexcused Emergency requests, other than medical, will be handled on an individual basis with the administration

Lower and Middle School students entering or leaving school during normal hours of arrival and dismissal must be checked in or out at the main entrance, Warrior Hall, with the receptionist. The parent will sign in or out as appropriate. If the student is in class, the receptionist will contact the child’s teacher and request they be sent to the front desk. Students will not be dismissed during Chapel services. A note from the office will be given to the student to present to the classroom teacher permitting the student’s admission or release.

Students will not be sent to the front desk to wait for a parent.

Excused Absences

The following will be considered excused absences:

● Student illness/medical emergency

● Family emergencies

● Religious holidays, school-related activities, and other special family events, ie weddings, graduations

Parents are required to request excused absences other than illness or family emergencies to the appropriate principal no later than one week in advance. Upon review by the Principal and the child’s teachers, the parents) will be notified of the decision. The School expects trips to be scheduled during periods when school is not in session.

Lower School policy regarding absences and missed work

When appropriate and at the teacher’s discretion, students may be provided with assignments and materials before or during an excused or unexcused absence

No trips will be approved during periods of standardized testing or the day before/after official school holidays

Unexcused Absences

All other absences, including suspension, are considered unexcused The teacher may not be available to give help to the student on work missed for an unexcused absence.

Middle School policy regarding absences and missed work

When appropriate and at the teacher’s discretion, students may be provided with assignments and materials before or during an excused or unexcused absence When appropriate and possible, given the circumstances of the absence, it is often to the student’s advantage to return to school with those assignments already completed When extra time is needed, students whose absences are unexcused will be allowed one day for each day absent to make up the missed assignments (eg a student who missed 2 days will have 2 days to make up assignments) Students whose absences are excused will be allowed 1 day per day absent, plus an additional day (a student who missed 2 days will have 3 days to make up work; a student who missed 4 days will have 5) Additional time may be allotted when appropriate at the teacher’s discretion.

Tardiness

A student who is tardy must be accompanied by a parent to the reception desk, must sign in, and must obtain an admission slip from the receptionist. If the carpool patrols have already come inside the building, students are considered late, and parents must escort them into the building. Work missed due to tardiness will not be made up in class, but will be sent home to be completed by the next day Excessive tardiness will be addressed by the administration

Delivering Forgotten Items to School

St Martin’s works to develop independence in students and a part of that development is being prepared for school each day Parents are strongly discouraged from delivering forgotten items to school If items are delivered to school, the items will be placed in the Division Principal’s office Students may not receive the forgotten item before the end of the school day

Religious Instruction

St. Martin’s is a parish day school that models the practice and development of the Christian faith as understood within the Episcopal tradition. The program includes daily devotionals, religious instruction, prayer, and Chapel services. Students of all faiths are welcome.

Chapel Services

Chapel services are an integral part of the program of religious development. Chapel services address a variety of themes in age-appropriate ways The Book of Common Prayer is the primary liturgical resource for Lower and Middle School Chapel service

Chapel is an exceptionally important part of the SMES experience, therefore, students will not be checked out during chapel due to the disruption of the service

Holy Eucharist (K-8th grades) is also part of the tradition at St Martin’s In the Anglican tradition, all baptized Christians are invited to receive the sacrament of Holy Communion. Students are not required to receive the sacrament. Those who do not receive the sacrament are invited to come to the altar rail to receive a blessing.

Instruction regarding the Eucharist and participation is given prior to the first Eucharist service. Parents are encouraged to speak with their children regarding the communion. If it is a family’s custom to receive communion, regardless of denomination, students may receive the sacrament. Parents are encouraged to speak with the Chaplain regarding any questions or concerns

Visitors

To provide consistency with policies and procedures and the highest levels of security, SMES requires check-in for visitors at the main entrance, Warrior Hall, for all events that take place during the school day (7:30 am- 4:00 pm) All parents and visitors, regardless of division, are required to check in at the main Warrior Hall entrance This includes coffees, meetings, classroom volunteering, etc that occur during the school day.

St. Martin’s uses an online check-in system to record and manage visitors to the School. Visitors are required to present a valid, state-issued ID, as the online system runs a background check on all visitors to campus

EC families

To accommodate the needs of the youngest students, SMES allows for late check-in and early dismissal for Toddlers, Beginners, and Pre-K students to take place at the EC front desk, rather than Warrior Hall

ACADEMIC SUPPORT/TESTING Student Support Services

The SMES Student Support Services Department works with teachers, parents, and students to determine and implement a learning plan to effectively meet the needs of the student If the School suggests to parents that outside support may be needed, the Director of Student Support Services can provide the parent with a list of resources

Tutoring

Tutors provide support for targeted skill remediation Parents interested in tutoring for a child who has not been determined in need of remediation or support by the School can contact the Student Support Services Coordinator for a list of outside resources. Contact the Director of Student Support Services.

Other Testing

If, at the recommendation of St. Martin’s or by parental choice, a student is evaluated by a specialist not employed by the School, any paperwork completed by SMES personnel will be sent via mail, fax, or email directly to the tester Parents are strongly encouraged to share results with the Director of Student Support Services following an evaluation in order to assist in educational planning These results are held in the strictest confidence and will not be forwarded when a student graduates Testing results provided to the School by parents will be made available to the child’s teachers via print and electronic means so that the information is available to those teaching the child

ADMISSIONS

The St. Martin’s Episcopal School Enrollment Management Office is responsible for all activities regarding new applicants to St. Martin’s school, including applications, school tours, and annual Open Houses

St Martin’s welcomes children regardless of race, sex, creed, color, religion, or national origin St Martin’s Episcopal School is open to all students who can be expected to succeed in the School’s learning and physical environment The School is unable to accommodate children with severe learning, emotional, behavioral, or physical problems

Applicants for all classes must have attained the class age by September 1. Applicants for the 1st grade must be six years of age by September 1.

Database and Transcripts

The Admission Office is responsible for maintaining the database for all student biographical and transcript records. Any changes in address, phone number, email address, parental marital status , etc. must be sent to the Admissions Office or called in to (404) 228-0737.

Financial Aid

Financial aid is administered through the School In order to determine the family contribution, St Martin’s uses the analysis of Clarity Financial Aid All applicants for financial aid are required to file a financial aid application along with the required supporting documentation with Clarity Please refer

to the Financial Aid page on the St. Martin’s website for additional information about the financial aid program including deadlines.

ADVANCEMENT

The Advancement Department fosters relationships between the school and our families to create a culture of philanthropy. Like most independent schools, St. Martin's relies on philanthropic support from our community to sustain and enhance our excellent programs while advancing our mission.

The School’s primary sources of income beyond tuition include: The St. Martin’s Fund, our annual giving campaign; Georgia GOAL, a state tax-credit program for need-based financial assistance; and the Golf Tournament, our annual golf event benefiting the SMES Endowment. From time to time, as capital and infrastructure needs arise, SMES will implement special capital fundraising campaigns. Ultimately, all gifts to SMES allow the School financial flexibility and to operate with a balanced budget

The St. Martin’s Fund (Annual fund)

The St Martin’s Fund is our highest giving priority and is the most significant way the School covers costs that tuition cannot This annual campaign bridges the difference between tuition and the actual costs of educating students Every gift impacts our programs and shapes your child’s experience. We ask that all families contribute at a level that is comfortable for them. Each tax-deductible gift to The St. Martin’s Fund, regardless of size, makes an impact on the quality of the school’s programs. St. Martin’s boasts a strong tradition of reaching 100% trustee, faculty, and staff giving to the annual fund in early August and strives to reach 100% parent participation every year. For information on The St. Martin’s Fund, please contact the Advancement Office.

Georgia Private School Tax Credit Program

The Georgia Private School Tax Credit Program is a way for St Martin's families to redirect a portion of their Georgia taxes to St Martin's The School partners with Georgia GOAL to administer this important program This dollar-for-dollar tax credit program is offered at no cost to you and provides financial assistance to incoming St Martin’s families For more information, please contact the Advancement Office

Golf Tournament

The annual Golf Tournament was established in 2002 to raise funds to help grow the SMES endowment. St. Martin’s Board of Trustees established the endowment to ensure the future of the School. Golf Tournament proceeds benefit the endowment. This event provides parents, friends, and alumni a great opportunity to support the School while engaging in an enjoyable activity, or through family or company sponsorships. For more information, please contact the Advancement Office.

Alumni

The St Martin’s Advancement Office is responsible for all St Martin’s Alumni programs Each year, St Martin’s welcomes alumni and former students for various reunions at the school

Types of Gifts

Gifts to the School may be made in many ways, including cash, stock transfers, bequests, real estate, life insurance, and gifts-in-kind The School accepts MC/VISA/AMEX/Discover credit cards for donations Gifts can also be made online through the website For more information regarding gifts, please contact the Advancement Office.

Cash: Gifts of cash are the simplest way to support SMES and make it possible to immediately put the donation to use.

Pledge: A pledge is a signed and dated commitment to make a gift over a specified period, payable according to terms established by the donor and accepted by the School. Gifts must be paid by June

the end of the fiscal year.

Corporate Matching Gifts: Gifts received in cash from corporations or organizations to match gifts by individuals associated with that corporation or organization will be credited to the corporation’s or organization’s gift record as well as soft-credited to the individual

Gifts In-kind: Gifts-in-kind for which donors are eligible for a charitable gift deduction in accordance with current IRS regulations should be reported at the fair market value placed on the gift by the donor

Planned Giving: The 1959 Legacy Society includes members who have made a planned gift to the School. The most common form of planned giving is including the School in your estate plan through a bequest, or as a beneficiary of an insurance policy or retirement plan. Additional opportunities exist as well. For more information, please contact the Advancement Office.

ARRIVAL, DEPARTURE, PARKING AND CARPOOL

Morning Arrival – Carpool, walkers and early drop-off

● Lower and Middle School arrival and dismissal will be at the main entrance, Warrior Hall

● Early Childhood arrival and dismissal for Toddlers, Beginners and Pre-K students will be at the EC driveway. There is limited parking in front of the Early Childhood building. If a child is crying, the parent should park, pull around to the large parking lot, and walk the child into the building. Families with mixed carpools that include an Early Childhood student should drop all students off at the Early Childhood entrance.

● Parents should not arrive for the carpool line-up until 10 minutes prior to the beginning of carpool. LS/MS families should enter the morning queue and wait at the barrier until it is removed, and cars may proceed to the circle drive.

● All students are expected to use the curbside service for arrival and dismissal unless they have a Walker Form on file with the School or are a bus rider

● No student is to be picked up or dropped off outside of the designated areas, including neighborhood streets

● Carpool questions can be addressed to the child’s Division Principal

Morning Carpool Arrival Times

Monday, Tuesday, Thursday and Friday:

Carpool begins at 7:40 a.m. Instruction begins at 8:10 a.m. for all divisions Wednesday Late Arrival: Carpool begins at 8:35 a.m. Instruction begins at 9:00 a.m. for all divisions

Carpool safety

● Please do not let your child out of the car until School staff is there to assist and supervise.

● Children may only exit from the right side of the vehicle

● Please do not attempt to pass other cars in the carpool line

● Please limit the use of cell phones while cars are in motion

● For safety reasons, please do not let your children hang out of windows or sunroofs during carpool

● Unless in the process of exiting the vehicle, children should be buckled into their seats during carpool

● Students whose car seats are on the right side of the vehicle (behind the passenger seat) will need to be parked and escorted out of their vehicle by the driver for safety reasons.

EC families: To accommodate the needs of the youngest students, late check in (after 8:10 a.m. on Monday, Tuesday, Thursday, and Friday and after 9:00 a.m. on Wednesday) and early dismissal for toddlers, Beginners, and Pre-Kindergarten students is allowed at the EC front desk instead of Warrior Hall.

LS and MS families: Lower School and Middle School students must check in with the Warrior Hall receptionist after 8:10 a.m. on Monday, Tuesday, Thursday, and Friday, and after 9:00 a.m. on Wednesdays

Wednesday Morning Explorers Arrival

Parents and students may enter the building at 7:45 am

Toddler, Beginners, and Pre-Kindergarten Explorers students must also enter the main entrance at Warrior Hall, and parents must escort students to the Agora Room in the EC wing to sign them in

LS and MS Explorers students who are dropped off before carpool begins must enter the main entrance of Warrior Hall. Parents are not to leave LS and MS students unattended in the mornings until they see their child enter the building. LS and MS students may walk unescorted down the main stairs to the Commons/lunchroom, and sign themselves into Explorers, unless prior arrangements have been made for a student to meet with a faculty member.

Mixed Carpools (students from multiple divisions)

If your carpool has students from EC/LS, please plan to arrive for the 2:50 pm carpool time If your carpool has students from LS/MS, please plan to arrive for the 3:10 carpool time for Middle School, as Middle School students are not dismissed from class until 3:10 Cars arriving before their scheduled pick-up time will be asked to exit campus to re-enter the carpool line at the designated time

Dismissal after 2:30 p.m. is highly discouraged as it disrupts carpool

Carpool Numbers (dismissal only)

Every family is assigned a carpool number through SchoolPass. Cars must display a current SMES carpool number to pick up a student. Separate divisions (EC, LS, and MS) may have different carpool card colors.

Numbers must be displayed so that the faculty/staff member calling numbers can easily and clearly see them. Replacement or supplemental numbers can be obtained through the receptionist at the front desk

Dunwoody Bus (dismissal procedures)

Bus riders will gather under adult supervision behind the gym for roll call and boarding The Dunwoody bus will begin loading at 2:50 pm EC students are escorted to the breezeway in front of Warrior Hall LS students report to the Commons MS students report straight to the bus

The bus will depart St. Martin’s by 3:30 p.m. Bus riders not on the bus by 3:30 will be checked into Explorers, and parents will be contacted to pick them up at school.

Parents of bus-riding students must notify the school by 2:30. each day if the child will not be riding the bus or if other students will be accompanying the student home on the bus. Information can be phoned in or emailed to receptionist@stmartinschool.org.

Walkers

To ensure the safety of students, all walkers must have the appropriate form on file with the school The walker form is required for all walkers and is available on the school website In an effort to reduce vehicle traffic on campus, walking to school is strongly encouraged for any family living within a reasonable distance Before a student is allowed to walk, the walker form must be completed and returned to the receptionist

Early Childhood and Lower School students must be accompanied by an adult when walking to and

school; Middle School students may walk unaccompanied.

Students may not be dropped off along Lanier Drive, Windsor Parkway, or other surrounding streets to walk to school

Parking Guidelines

No parking is allowed along Ashford Dunwoody Road, the lane into the apartment complex next door, along Windsor Parkway, or Lanier Drive

● Use only school-designated parking spaces

● Do not leave cars unattended in carpool line

● Cars improperly parked or left unattended in line are subject to fines and/or towing.

● Do not leave animals unattended.

Student Patrols

As a service to the School, all 4th- and 5th-grade students will be assigned several weeks of patrol duty. On assigned weeks, students will assist with Warrior Hall carpool until it concludes for the day. If a student is not able to fulfill their duty obligations, they must find a substitute for that shift.

Adult Cell Phone Usage

For the safety of our students, parents are discouraged from using cell phones while driving on campus and in the carpool line

Inclement Weather

In the event of severe weather, carpool may be suspended Faculty and staff will resume carpool as soon as conditions warrant. If we are experiencing lightning, student patrols and staff will remain inside the building.

COMMUNICATIONS

The Communications Department promotes the School’s mission through internal and external communications and protects the St Martin’s brand

The Communications Department produces School publications, manages the website, communicates with media personnel regarding public relations and advertising, and serves as a liaison to outside vendors (printers, photographers and designers).

Use of St. Martin’s Episcopal School Name and Logo

Use of the School’s name or logo is permitted only with prior written approval from the School’s Communications Office. Uses of the School’s name or logo that imply endorsement of a product, service, outside fundraising effort, political candidate, or political party/issue are strictly prohibited.

Publications

Patterns, the St Martin’s magazine, presents news and features about SMES as well as alumni news It is mailed to all school families and alumni Advertising is not permitted The St Martin’s School Handbook and School Directory are available online in a password-protected section of the school website The Weekly Warrior is distributed by email each week It contains important reminders from the School and the PTO Please ensure a correct email address is on file

Website (www.stmartinschool.org)

St. Martin’s website (behind the login) is the main link between the School and families, connecting them with students’ classes, online grades, activities, sports, and other information. Parents are strongly encouraged to log on regularly.

Calling Post

St. Martin’s occasionally uses the Calling Post telephone message system to alert parents to School

closings and provide reminders of important events or schedule changes. It is critical that all parents keep their phone numbers and contact information updated.

Promotions/Publicity Policy

St Martin’s reserves the right to use student photographs and student news for news releases and in online and print publications for promotional purposes If you have any concerns regarding this policy or do not wish for your child to be publicized in any way, please contact the Communications Office at 404-228-0719

EMERGENCY PROCEDURES

St. Martin’s Episcopal School partners with Joffe Emergency Services to ensure an effective, state-approved emergency management plan that also meets Georgia Emergency Management and Homeland Security Agency requirements This plan includes a broad range of subject matter and procedures Its purpose is to better prepare the faculty and student body through annual training and frequent drills to meet both man-made and natural hazards This plan demands full awareness of individual responsibilities, recognition of the seriousness of each situation, annual updates, and help from the community

Drills

Drills for fires, tornadoes, and other emergencies are held on campus monthly.

School Closings and Inclement Weather

In the event of inclement weather that is hazardous to student safety, St. Martin’s School will be closed. School closings and other important updates will be posted on the St. Martin’s website: http://www.stmartinschool.org.

SMES uses an external service to send voice and text messages of an urgent nature to all families in a timely manner Parents should also consult local television and radio stations for school closings

If events occur during the school day that would cause school hours to be altered (sudden snowstorm, power failure, etc ), every effort will be made to contact parents using the contact information provided to the School

In order for emergency notification procedures to keep families informed, it is crucial that families promptly notify the School of any changes in telephone numbers and email addresses.

EXPLORERS AND SUMMER CAMP

Explorers

An outstanding feature of St Martin’s Episcopal School is the convenient, state-licensed Explorers Program for student care before and after school hours The program includes structured and unstructured play as well as age-appropriate activities and programs in a safe, loving, and well-supervised environment.

● The rules and expectations of St. Martin’s School are the same for all students who participate in the Explorers Program.

● Registration opens in July for the upcoming school year. If there is a need to change a schedule during the semester; the parent will submit changes on the online registration form.

● A student must attend school on that day in order to use the Explorers Program

● Upon registration for Explorers , parents will submit names of those authorized to pick up their child Only authorized persons will be allowed to pick up students

Authorizations for changes in pick-up are required via the Departure Change

Notification Form No child will be released to anyone without proper identification and

authorization.

● Parents must inform the Explorers Program of an individual who is not authorized to pick up your student.

● Toys from home are not allowed

● Throughout the school year, Explorers-related announcements are listed in the Weekly Warrior, and dates are listed on the school calendar

Explorers operates from 1:30 pm until 6 pm A fee of $5 per minute per student is charged for students left after 6:00 pm Late fees are billed to the parents by the Finance Office and are non-negotiable Parents who are repeatedly late may lose the privilege of their child attending the Explorers Program.

If a student becomes ill, they must be fever-free for 24 hours before returning to Explorers.

As a state-licensed program, Explorers must abide by and meet all regulations of the Bright From the Start Program.

Beginners MUST be toilet-trained to attend Explorers, as mandated by Bright From the Start

Summer Camp

St Martin’s operates The Camp at St Martin’s each summer, which offers weekly entertainers, arts, crafts, athletics, and special activities Details are available to parents in early January each year All summer opportunities are explained fully in the camp brochure The goal is to continue the school-year mission of providing students with social, academic, and physical growth opportunities in a loving environment. Detailed information is available on the Camp at St. Martin’s page on the school website.

FINANCE

The Finance Office is responsible for the School’s fiscal management, including billing, tuition, and insurance

All families must enroll and pay all tuition and fees through FACTS Tuition Management FACTS enrollees are subject to an annual FACTS enrollment fee This fee is collected by FACTS and is not payable to SMES.The optional Explorers Afterschool Program fees are listed on our website. Fees vary according to specific activities and length of attendance.

Payment Obligations

Tuition becomes a full school-year obligation once enrollment contracts are signed and returned to the School. The only exception is if the optional, but highly recommended Dewar’s Tuition Refund Plan is elected and purchased. Written notification of enrollment in the plan must be made by August 1, the effective date of the policy Premium payment is due within 10 days after the first class day of the academic year The tuition insurance is billed in July, along with any other applicable fees Note: Tuition insurance is primarily applicable after attending more than 14 consecutive calendar days beginning with the first class day in the academic year Please refer to the Dewar’s Tuition Refund Plan brochure for complete rules and details, or contact the Finance Office with questions

If registered students are withdrawn BEFORE JUNE 1, prior to the beginning of the school year, enrollment contracts will be canceled. The enrollment fee and 10% of the April billing ARE NON-REFUNDABLE. WITHDRAWAL NOTIFICATION MUST BE MADE IN WRITING TO THE Director of Enrollment Management and the Head of School. If a student fails to comply with school standards in regard to conduct or academic achievement, the School reserves the right to request the student’s withdrawal, as well as immediate and full payment of the financial obligations associated with that student.

Accounts in arrears are subject to a $35 late fee. To be considered for re-enrollment, all fees for the current year must be paid. Transcripts/Report Cards are held until balances are settled.

A $50 fee will be assessed on any check returned to the School unpaid by the bank FACTS will assess a $30 fee for failed ACH drafts

* Please note: This schedule of tuition and fees was adopted eight months prior to the beginning of the 2024-2025 school year Every effort was made to foresee the impact of inflation and other factors on our services Critical fluctuations in the actual cost of these services could necessitate adjustments during the school year The right to make such adjustments, after careful analysis of existing needs at the time, is reserved by the Board of Trustees of St. Martin’s Episcopal School.

HEALTH AND MEDICAL POLICIES

General Medical Policies

A current medical release form must be on file for each student This comprehensive form is completed for each child during online enrollment to facilitate emergency medical care on campus and during off-campus, school-related events It is imperative that the form be completed with medical information, medical conditions, medications, permission to administer common over-the-counter medications, emergency telephone numbers, and current insurance information This information allows the school nurse and the hospital to provide immediate emergency medical treatment if needed.

● Students requiring an epinephrine auto-injector or inhaler should provide one for the clinic, or have one available in the classroom. An allergy or asthma plan should be on file in the clinic. These forms are available on the school website under Resources/Health & Wellness.

● Consult a physician for appropriate precautions concerning all illnesses, including COVID-19.

● Students must be free of fever (less than 100.4°F) without the use of fever-reducing medications for a period of 24 hours before coming to school Symptoms of vomiting and/or diarrhea should be resolved without the use of prescription or over-the-counter medications for a period of 24 hours prior to returning to school

● In cases of infectious disease such as flu, pinkeye, or a strep infection, students may return to school after having been on antibiotics (if appropriate) for 24 hours or 24 hours after the resolution of symptoms

● Medications will be administered at school only with a completed Medication Release Form Over the counter medications for common ailments such as headache, minor cold or allergy symptoms, mild pain, etc. will be given at the discretion of the school nurse and with parental permission. Students are not allowed to keep or carry prescription or non-prescription medication with them at school, school functions, or on field trips. The only exception is epinephrine auto-injectors or inhalers.

● For students who need long- or short-term daily prescription or non-prescription medications, an adult (not the student) should bring a supply of the medication in the original prescription bottle and sign the appropriate form in the clinic

● If a student becomes ill during the school day, parents will be notified by the school nurse Pick-up arrangements must be made immediately Please enter the clinic's direct line in your contacts to ensure that you recognize and accept these calls It is (404)228-0740

● If a student is absent for illness or leaves the School due to illness during the day, they may not attend or participate in an after-school activity

Please direct questions about health and medical policies to the school nurse at ext. 740.

Abuse—Duty to Report

Pursuant to Georgia Law (O.C.G.A. 19-7-5), all personnel of St. Martin’s Episcopal School having reasonable cause to believe that a child has had physical injury or injuries inflicted by other than accidental means, has been neglected or exploited, or has been sexually assaulted or sexually exploited shall report this to the division principal or school counselor who will inform the Head of

School. The Department of Family and Children’s Services will be called as soon as possible and no later than 24 hours from the time of reasonable suspicion.

Counseling Service

Guidance Counselors are on staff and available to students, parents, and teachers to assist with evaluations through classroom observations, parent consultation, and outside referrals

Confidentiality will be maintained unless the student is a threat to themself or others, or is in imminent danger

Immunization Records

All students must have a Certificate of Immunization (3231) on file in the school office by the opening day of school. When obtaining the immunization form from the doctor, be sure that the next required date of immunization is included on the form. By state law, no child will be allowed to begin the school year or continue in attendance without a current immunization form. Immunization forms for the upcoming school year are due to the school office no later than the first day of school each August. In case of exemption, please communicate with the school nurse to ensure that you provide proper documentation.

Middle School Physicals (implications for extracurriculars, athletics, and other activities)

All Middle School students (grades 6-8) must have an annual GHSA pre-participation physical exam on file with the school nurse in order to attend school Students who do not have a form on file may be prohibited from participation in extracurricular sports activities, PE, and field trips Medical forms are due no later than orientation day Please schedule the physicals from April 1 to August 1 so that the form will be valid for the entire coming school year The forms are available on the SMES website at Resources/Health & Wellness.

Lice

St. Martin’s follows head lice management guidelines established by the American Academy of Pediatrics. Head lice are not a health hazard or a sign of poor hygiene, nor are they responsible for the spread of disease. They are a nuisance, and parents should check a child’s head before and after sleepovers or other activities where there is head-to-head contact. The school nurse can provide further information and a list of resources. Pediatricians can also provide diagnosis and treatment options

ST. MARTIN’S EPISCOPAL SCHOOL BULLYING POLICY

St. Martin’s Episcopal School provides a peaceful, enriching, and safe environment for all students to grow and learn. We incorporate counseling curriculum into all classrooms and emphasize respect for each other and the environment we share each day. Staff members model respect, grace and courtesy, mutual respect, and appropriate conflict-resolution skills. We expect our parents and families to also model respect, grace and courtesy, mutual respect, and appropriate conflict resolution skills when dealing with staff, teachers, administrators , parents, and students

St Martin’s will guide the individual child’s behavior based on an understanding of their needs and stage of development; promote the child’s developmentally appropriate social behavior, self-control, and respect for the rights of others; and ensure behavior management and guidance practices are fair, reasonable, consistent, and related to the child’s behavior

Definition of Bullying Behavior and Normal

Peer Conflicts

Bullying is a series of repeated, intentionally cruel incidents or threats of harm that involve the same children in the same bully and victim roles. It involves an imbalance of power, either real or perceived. It can be physical and/or verbal and may include racial, religious, and sexual harassment. Additionally, it can include offensive gestures, inappropriate touching, intimidation, and extortion. The behavior is designed to intentionally hurt, injure, or humiliate the other person. Due to the willful and conscious nature, young children are not characteristically developmentally capable of carrying

bullying and are often involved in normal peer conflicts.

Normal Peer

Conflict is a part of every child’s life experience. As children learn to give and take, cooperation, and social interaction, conflict naturally occurs Young children do not always think of others Their goal in both friendship and play is egocentric, or self-centered They are still learning self-control and developing a sense of personal space A common response to frustration is rejecting the other child, both emotionally and physically Pushing or getting upset about not being first in line, grabbing an item from another child, disagreeing about what to play or how to proceed in a game, or saying, “I’m not going to be your friend anymore,” or “I/We don’t want to sit with you today” are all expressions of normal peer conflict It is typically characterized by the developmental level of the children involved. Relationship and social struggles often surface in the early elementary years, as children become more independent and attempt to navigate friendships and group dynamics. Aggression and hurtful words are part of conflict at all ages; they do not necessarily indicate a bully-victim situation.

Discipline Policy and Reporting of Bullying Behavior

Discipline for young learners is based on a positive model. Students are taught that St. Martin’s is a peaceful school based upon mutual respect, and that intentional violence or bullying will not be tolerated Appropriate use of non-violent communication and frustration-tolerance skills is expected and modeled

It is imperative that incidents be reported in a timely manner St Martin’s Episcopal School requires parents to report any known incidents of bullying or willful or deliberate violence within 24 hours to their child’s teacher, Principal, or Dean of Students Families of children involved in bullying will be notified. Depending on the details and events, incidents of normal peer conflict may or may not be reported.

Campus Discipline Procedures

The SMES policy is to assist children in arriving at inner discipline through concentrated work. In all areas, the child is assisted in developing the skills necessary to control their own actions in order to develop self-discipline. Natural or logical consequences are used as a means of helping the child develop inner limits.

Campus guidelines are as follows:

● If a child is disruptive or endangers others, the teacher will immediately intervene in as positive a manner as possible

● If a child has trouble settling into the class, they are redirected to an activity by the teacher

● If the child is still unable to settle down, the teacher will intervene and may have the child remain beside them until the child is able to calm down and make respectful choices or remove them from the classroom to meet with the Principal, Dean of Students, or guidance counselor.

● If the behavior becomes extreme, the teacher will schedule a meeting with the parents and, depending on the circumstances, with the Principal or appropriate staff, while the incident is still fresh in the child’s mind. Staff, parents, and child will respectfully work together to modify the behavior. It is important to note that modifying the behavior will take time as the child develops inner limits.

If a pattern of willful, disruptive behavior develops:

● Teachers will record behavioral observation

● Teachers will inform the student’s parents

● Appropriate staff will be notified

● The student, teacher, parents, and Principal will work together to modify behavior, and, as appropriate, additional professional help will be recommended

● Continued negative behavior will result in the School requiring a behavioral evaluation by a

professional, possible suspension and in some instances, in consultation with the Head of School, expulsion of the student from the School. All expulsions will be determined by the Head of School.

Investigation of Reported Bullying Behavior

Unacceptable conduct is defined as any willful, deliberate behavior that creates unsafe conditions, including, but not limited to, acts of bullying, willful and deliberate physical violence, harassment, and illegal acts It does not include normal peer conflict This investigative process does not apply to normal peer conflict

The following investigative process will be followed when bullying behavior has been reported to the Dean of Students and Principal within 24 hours of the incident:

● An assessment is made to determine whether immediate steps should be taken to protect the well-being of students and to prevent disruption of their learning environment while the investigation is being conducted.

● Parents of the students involved in the reported bullying will be notified.

An investigation of the reported bullying will begin by the Dean of Students and/or Principal and may include interviews with the person who reported the bullying, the person or persons being bullied, and any students, faculty, and staff who witnessed or may have relevant information about the reported incident

● The goal of the investigation and any disciplinary or other remedial process imposed following the investigation is to prevent any repetition of the incident, and to prevent students targeted in the incident from being subject to retaliation.

● In appropriate circumstances, such as when a crime has been committed or a child may have been subject to abuse or neglect that is reportable under GA law, law enforcement or other state agency will be notified.

● Upon completion of the investigation, the Dean of Students and/or Principal will meet with each family involved in the reported incident to report the results of the investigation and, where disciplinary or other corrective action is determined appropriate, inform the parties of steps that will be taken to correct the behavior. The Dean of Students and Principal will comply with school policy regarding the disclosure of confidential information, which includes disciplinary decisions and actions; disciplinary actions will only be shared with the family of the student(s) receiving those actions

● The Dean of Students and Principal will maintain a file of all reported bullying incidents, the investigative process for each incident, and actions taken in response to the reported incidents

TECHNOLOGY AND ACCEPTABLE USE

Introduction

St Martin’s Episcopal School recognizes that access to technology in school gives students greater opportunities to learn, engage, communicate, and develop skills that will prepare them for work, life, and citizenship The School is committed to helping students develop technology and communication skills To that end, the privilege of technology access for students is provided St Martin’s Episcopal School provides access to technologies to facilitate student research and education To remain eligible as users, students must be in support of, and consistent with the educational objectives of St. Martin’s Episcopal School. Access does entail responsibility.

When parents sign a contract for attendance at St. Martin’s Episcopal School, they agree to abide by the School Acceptable Use Policy. This Acceptable Use Policy for Technology outlines the guidelines and behaviors that all users are expected to follow when using school technologies or when using personally owned devices on the school campus. These include:

● The SMES network is intended for educational purposes.

● All activity over the network may be monitored and retained.

● Students are expected to follow the same rules for good behavior and respectful conduct online as offline.

● Misuse of school resources can result in disciplinary action

● SMES makes a reasonable effort to ensure students’ safety and security online, but will not be held accountable for any harm or damages that result from use of school technologies

● Users of the SMES network or other technologies are expected to alert the Technology Department immediately of any concerns for safety or security

Technologies Covered

The Acceptable Use Policy applies to all users of the SMES network, the SMES Internet connection, and/or private networks and Internet connections accessed from school-owned devices at any time. Each student has access to a computer with Internet capabilities as well as other forms of technology, including but not limited to desktop computers, mobile laptops, iPads, digital cameras, scanners, and printers. This policy also applies to privately owned devices accessing the SMES network, the SMES Internet connection, and/or private networks and Internet connections while on or off school property. As new technologies emerge, SMES will seek to provide access to them. The policies outlined here cover all available technologies now and in the future, not just those specifically listed or currently available

Usage Policies

All technologies provided by SMES are intended for educational purposes All users are expected to use good judgment and follow the specifics as well as the spirit of this document: be safe, appropriate, careful and kind; do not circumvent technology protection measures; use common sense; and ask if they do not know.

Web Access

SMES provides its users the privilege of access to the Internet, including websites, resources, content, and online tools. Web browsing may be monitored, and web activity records may be retained indefinitely. Users are expected to respect the web filter as a safety precaution and shall not attempt to circumvent the web filter when browsing the Internet. Determination of whether material is appropriate or inappropriate is based solely on the content of the material and its intended use, not on whether a website has been blocked or not If a user believes a site is unnecessarily blocked, the user should submit a request for website review through the SMES Technology Service Ticket Help Desk

Email

SMES provides users with the privilege of email accounts for the purpose of school-related communication Availability and use may be restricted based on school policies Users should not send personal information; should not attempt to open files or follow links from unknown or untrusted sources ; should use appropriate language; and should only communicate with others as allowed by school policy or the teacher. Users are expected to communicate with the same appropriate, safe, mindful, and courteous conduct online as offline. Email use will be monitored and may be archived.

Social / Web 2.0 / Collaborative Content

Recognizing the benefits collaboration brings to education, SMES may provide users with access to websites or tools that allow communication, collaboration, sharing, and messaging among users Users are expected to communicate with the same appropriate, safe, mindful, and courteous conduct online as offline The use of social networking sites such as, but not limited to: TikTok, Facebook, Twitter (X), LinkedIn, Pinterest, and Instagram are banned on school computers Under the direct supervision of a teacher for a specific project, social networking sites may be accessed as a part of classroom instruction Posts, chats, sharing, and messaging will be monitored Users should be careful not to share personally identifying information online.

Mobile Devices Policy

SMES provides users with mobile devices to promote learning outside the classroom. Users should abide by the same acceptable use policies when using school devices off the school network as on the school network Users are expected to treat these devices with extreme care and caution; these are expensive devices that the school is entrusting to your care Users should immediately report any loss, damage, or malfunction to IT staff Users may be financially accountable for any damage resulting from negligence or misuse Use of school-issued mobile devices off the school network may be monitored

Personally Owned Devices Policy

Students should keep personally owned devices (including laptops, tablets, smartphones, and wearable technology, including smartwatches) turned off and put away during school hours, unless in an emergency or as instructed by a teacher or staff for educational purposes. Because of security concerns, personally owned mobile devices used on campus should not be used over the school network without permission from the Technology Department. Please remember, this Acceptable Use Policy applies to privately owned devices accessing the SMES network, the SMES Internet connection, and private networks and Internet connections while on school property

Security

Users are expected to take reasonable safeguards against the transmission of security threats over the school network This includes not opening or distributing infected files or programs, and not opening files or programs of unknown or untrusted origin If there is concern that a computer device in use might be infected with a virus, users should alert the IT Department, rather than attempting to remove the virus or downloading programs to help remove the virus.

Downloads

Users should not download or attempt to download or run programs over the school network or onto school resources without permission from the Technology Department. You may be able to download other file types, such as images or videos. For the security of our network, download such files only from reputable sites, and only for educational purposes.

Plagiarism

Users should not plagiarize (or use as their own, without citing the original creator) content, including words or images, from the Internet Users should not take credit for content they did not create themselves, or misrepresent themselves as an author or creator of something found online Research conducted via the Internet should be appropriately cited, giving credit to the original author

Personal Safety

Users should never share personal information, including phone number, address, social security number, birthday, or financial information, over the Internet without adult permission. Users should recognize that communicating over the Internet brings anonymity and associated risks and should carefully safeguard the personal information of themselves and others. Users should never agree to meet in real life someone they meet online without parental permission. If a message, comment, image, or anything else online causes concern for personal safety, it should immediately be brought to the attention of an adult (teacher or staff if at school; parent if at home)

Cyberbullying

Cyberbullying will not be tolerated Harassing, dissing, flaming, denigrating, impersonating, outing, tricking, excluding, and cyberstalking are all examples of cyberbullying Users should not be mean, or send emails or post comments with the intent of scaring, hurting, or intimidating someone else Engaging in these behaviors, or any online activities intended to harm (physically or emotionally) another person, will result in severe disciplinary action and loss of privileges. In some cases,

cyberbullying can be a crime. Remember that digital activities are monitored and retained.

Social Media Policy

By signing the Acceptable Use Policy, users are acknowledging they have been made aware of the Social Media Policy and agree to abide by its requirements Violations of the Social Media Policy are, in effect, violations of the Acceptable Use Policy

Examples of Acceptable

Use

Students will:

● Use school technologies for school-related activities

● Follow the same guidelines for respectful, responsible behavior online that one is expected to follow offline.

● Treat school resources carefully and alert staff if there is any problem with their operation.

● Encourage positive, constructive discussion if allowed to use communicative or collaborative technologies.

● Alert a teacher or other staff member if they encounter threatening, inappropriate, or harmful content (images, messages, posts) online.

● Use school technologies at appropriate times, in approved places, for educational pursuits

● Cite sources when using online sites and resources for research

● Recognize that the use of school technologies is a privilege and treat it as such

● Help to protect the security of school resources

Examples of Unacceptable Use

Students will not:

● Use school technologies in a way that could be personally or physically harmful.

● Attempt to find inappropriate images or content; intent to seek inappropriate images or content is a violation of this Acceptable Use Policy.

● Create, distribute, or deploy multi-user servers or gaming software on or within the SMES network.

● Engage in cyberbullying, harassment, or disrespectful conduct toward others.

● Try to find ways to circumvent the school’s safety measures and filtering tools; intent to circumvent safety measures and filtering tools is a violation of this Acceptable Use Policy.

● Use school technologies to send spam or chain mail, no mass emails can be sent

● Plagiarize content found online

● Post or otherwise disclose personally identifying information, about oneself or others

● Agree to meet someone they met online in real life

● Use language online that would be unacceptable in the classroom

● Use school technologies for illegal activities or to pursue information on such activities

● Attempt to hack or access sites, servers, or content that isn’t intended for student use

● Download music, video, software on any school computer

● Download games or play online games not specifically assigned in class.

This is not intended to be an exhaustive list. Users should use their own good judgment when using school technologies.

Social Media Policy for Students

All SMES students of legal age to use social media must follow the St Martin’s Honor Code in their behavior on these sites Students may not use social media in hate, and may not post anyone’s confidential information Students must use social sites responsibly and be accountable for their actions The use of social media is not permitted on any school computers, tablets, or other equipment

Social Media Policy for Parents

At school events, parents should be cautious about identifying or tagging other people’s children for

reasons of privacy. They may not refer to any school employee on social media channels without that employee’s express permission.

SMES social media channels are not the means by which parents should express concerns or negative feelings toward the School Parents are asked to contact their child’s teacher or Principal with concerns

Limitation of Liability

SMES will not be responsible for damage or harm to persons, files, data, or hardware While SMES employs filtering and other safety and security mechanisms, and works to ensure their proper function, it makes no guarantees as to their effectiveness. SMES will not be responsible, financially or otherwise, for unauthorized transactions conducted over the school network.

Violations of this Acceptable Use Policy

Violations of this policy may have disciplinary repercussions, including:

● Suspension of network, technology, or computer privileges

● Notification to parents

● Demerit

● Detention or suspension from school and school-related activities

● Legal action and/or prosecution

As a student at St Martin’s Episcopal School and a user of its network, I hereby agree to comply with the above-stated requirements I understand that if I do not comply with any of these rules, I am subject to a withdrawal of computer, network, and Internet privileges and may be subject to further action by the School as well as legal actions.

As the parent or legal guardian of the minor student(s), I grant permission for my child(ren) to access St. Martin’s Episcopal School’s network, including, but not limited to electronic mail, Internet service, and all other technologies. I understand that individuals and families may be held liable for violations of these applications and the equipment. I understand that some information available on the Internet and electronic mail may not be appropriate and I understand that I am responsible for setting clear guidelines for my child as to what is acceptable in conjunction with the requirements that are set forth by the school

LIBRARY POLICY

The library is open to individuals or small groups. The library is open before and after school for research and book checkout. Students are encouraged to visit the library after school to return a book or check out books. Students who would like to conduct research or work on projects must have permission from their division principal or one of the librarians before staying in the library. Students who are repeatedly called for carpool because they are in the library may not be allowed to visit the library after school

Students are responsible for the books they check out of the library While there is no fine for overdue books, students must reimburse the School for all lost and damaged books Books will be considered lost if they have not been returned to the library within 30 days of the due date, and relevant fees will be billed through the FACTS system by the Finance Office periodically throughout the school year Books still outstanding at the end of the school year will be considered lost and submitted for billing after the last day of school. Damaged books should be returned so the librarians can determine if they can still be used or will need to be replaced.

SCHOOL DIVISIONS

INFANT PROGRAM

St. Martin’s Episcopal School’s Infant Program has a separate Infant Parent Handbook. CLICK HERE to view the Infant Handbook.

The Infant Program is specially designed for children aged 8 weeks through 24 months Warm, caring teachers help children successfully transition into a daily routine that stimulates their independence while giving them the nurturing attention they need Our carefully planned program fosters the physical, cognitive, social, and emotional development of each child served

The Infant program operates twelve (12) months a year from 7:30 am - 5:30 pm, unless otherwise noted Our goal for the children is to establish a trusting relationship with the world around them, supported by creating significant relationships with caring adults through a bond of consistency and continuity.

EARLY CHILDHOOD

The Early Childhood Division at St Martin’s is a happy, nurturing environment where children laugh, learn and find their second home Early Childhood serves Toddlers (2s), Beginners (3s) and PreK (4/5s) Our highly dedicated faculty members ensure that students explore an integrated curriculum in which art, science, music, math, and language are interwoven Our primary goal is to create self-confidence and a love of learning that lasts a lifetime

Academic Policy

Regularly scheduled parent/teacher conferences are held in the fall and winter. Early Childhood parents may request additional conferences.

Toddlers, Beginners and Pre-K grade levels have an individualized grading system that is developmentally appropriate for each level. Parents are required to attend their child's conferences. Parents who are unable to attend on the designated day will be offered an alternate time after conferences are held

Fall and Winter Conference Reports: These reports provide information about the child’s progress at the time of the conferences Each grade level has an individualized report, which is available online to parents and is used as a guide to conference discussions Parents are strongly encouraged to read the online report before attending their scheduled parent-teacher conference

End of The Year Conference Report: This report provides information about the child’s progress at the end of the year. Each grade level has an individualized report, which is available online to parents.

Toileting - Toddler Students

Children who are not yet toilet-trained will be changed at regular intervals throughout the day and as needed. The School expects children to arrive at school in a clean, dry diaper. All children must have three diapers and a change of clothes, underwear, and socks in the child’s school bag each day. Due to sanitation concerns, cloth diapers are not allowed Store-bought wipes are used when changing Toddlers Baby powder, which has been linked to childhood asthma and other respiratory difficulties, is not used on Toddlers St Martin’s will provide disposable diapers as an extra change when needed for children in the Toddler classrooms

Toddlers who are potty-trained will be assisted in the bathroom as needed (clothing, wiping, flushing, and hand washing) All trained children must have a change of clothes, including underwear, and socks, in their school bag at all times.

Parents preparing to begin toilet training are asked to speak with their child’s teacher to be sure they both feel the child is ready to begin training in the school environment. All children who are training must be sent in pull-ups with Velcro closures. Also, please remember that while teachers will cooperate as much as possible, they cannot be expected to take an individual child to the bathroom every 20-30 minutes Please include a change of clothes, underwear, socks, and 2 extra pull-ups in the child’s school bag each day The teachers will try to ask a child in training at least 3 times a day if they would like to use the bathroom, but will never force a child to sit on the toilet Please keep in mind that training includes wiping, flushing, hand-washing, and cleanliness of the bathroom When children are learning bathroom use, it is best to avoid overalls, snaps, belts, zippers, and tights in favor of pants with an elastic waistband

Toileting - Beginners and Pre-K Students

As a state-licensed program, SMES is required to abide by and meet all regulations of the Bright From the Start Program.

All Students entering Beginners and Pre-K programs must be toilet-trained by the first day of school. This means they are not wearing disposable undergarments, they must be in underwear There are no exceptions to this policy. These policies are in place to protect the health and well-being of all children using our facilities

To be considered toilet trained, Beginners must be able to:

● Recognize when they need to use the bathroom

● Independently pull pants up and down

● Independently wipe themselves but will receive assistance in the bathroom as necessary.

All Pre-K students must be toilet- trained and fully independent in all areas of bathroom use: clothing, wiping, flushing, hand-washing, and bathroom cleanliness We allow these older students a measure of privacy; supervision is provided by standing near the restroom while they use it.

We understand that accidents can occur and if that happens , we will provide appropriate care and cleaning if necessary However accidents should not be a common occurrence If consistently, the student is not considered to be toilet-trained. If an accident occurs more than twice a week regularly, we may ask that the child be kept at home until training is completed

Parent-Teacher Conferences

Parent-teacher conferences are held twice each year in the fall and spring

Any questions related to Toddlers, Beginners, and Pre-Kindergarten that cannot be answered by the grade-level teachers should be directed to the Early Childhood Principal

School Sanctioned Parties/Celebrations: Early Childhood

All class parties are to be held in the classroom

● Birthdays: Parents may provide a simple, nut-free treat such as cookies, donuts , or cupcakes to celebrate a student’s birthday in the classroom, provided teachers are notified via email 24 hours prior. If a student’s birthday falls on a non-school day or during the summer, the teacher can easily arrange an alternate date. It is suggested that parents consider donating a book to the library to commemorate the student’s special day.

Parents are welcome to attend the birthday celebration if it is coordinated with the child’s teacher ahead of time. Parents must email the teacher to arrange a mutually agreeable day and time for the celebration.

Holiday Parties

Holiday parties are held in the classroom on a designated day. Class parties are coordinated through the class PTO representative along with grade-level teachers Visitors must check in with the receptionist in Early Childhood These guidelines should be followed:

● The classroom teacher must be notified by email of all activities and food that will be brought into the classroom 3 school/business days prior to the party

● Students do not exchange Christmas gifts

Early Childhood Chapel Visitors (Beginners through Pre-K)

● Beginners and Pre-K parents will sign up through their classroom rep’s Sign-Up Genius link to attend EC chapel. There will be one sign-up spot per homeroom per week. Both parents may attend on that day.

● Toddlers do not attend chapel until the spring, and parents may begin to attend chapel when their children are in the Beginners class.

● Visitors must check in with the receptionist in Early Childhood.

● Please park in dedicated school spaces only. Do not park in church parking spots.

Classroom Mystery Readers (Toddlers)

● Parents will sign up through their classroom rep’s Sign-Up Genius link There will be 1 sign-up spot per homeroom per week Both parents may attend on that day

● Parents/Visitors will bring a favorite children’s book to read to the class This should be coordinated with their child’s teacher

● This is a different event from Mystery Reader in the library

Fun Friday Readers (PreK)

● Parents will sign up through their classroom rep’s Sign-Up Genius link. There will be one sign-up spot per homeroom per week. Both parents may attend on that day.

● Parents/visitors will bring a favorite children’s book to read to the class and your child’s favorite snack to share. . This should be coordinated with the child’s teacher.

● This is a different event from Mystery Reader in the library.

Private Parties

When after-school parties are planned, the student may not bring invitations or gifts to the school Gifts are a distraction during the day, and students who have not been invited are often unhappy and hurt When planning parties, please remember that the feelings of students are easily hurt It can be devastating for a student to think they may be the only one excluded Therefore, a student attending an off-campus party will not be permitted to leave campus in any type of commercial vehicle

In-house Field Trips

All Early Childhood field trips will be held in-house. These fun and educational experiences allow EC students to explore and learn in a familiar environment. In-house field trips are interactive and engaging. Examples are visits from zookeepers with exotic animals, storytellers, performers, and community helpers.

EARLY CHILDHOOD GUIDANCE, DISCIPLINE, AND REDIRECTING TECHNIQUES

The Early Childhood Division Faculty and Staff use positive discipline and guidance techniques and provide a safe, happy, comfortable environment

Our goal is to help children develop self-control, self-management, social awareness, relationship skills, and responsible decision-making We strive to teach children that each person is responsible for their own actions so that a child may grow and learn to get along comfortably with others

Teachers and Staff give students praise, love, and positive reinforcement. Teachers will respond consistently to inappropriate behaviors and may use the discipline strategies of redirection, privilege denial, and/or time out. The teacher will work with the child to show there are better ways to cope.

Early Childhood faculty members develop classroom management systems to reinforce developmentally appropriate behavior choices and redirect inappropriate behavior Early Childhood believes in a team approach to help develop caring and responsible world citizens The team includes St Martin’s administration, faculty, parents, and students Students who continue to make inappropriate choices will be sent to the Early Childhood Principal or Early Childhood Dean of Students

Biting

Incidents of biting are a common developmental occurrence among infants and toddlers. This can be frustrating and stressful for children, parents, and staff. When a biting incident occurs, both families will be notified and an incident report will be completed. The bite will be washed, ice applied, and tender loving care delivered. After multiple biting incidents, a conference will be held with the parents to discuss the child's behavior and how it can be modified. The parents may be asked to engage in additional intervention strategies If the child continues to exhibit a pattern of biting behavior after the above steps are taken, the child may be asked to leave the School until it can be determined that the biting behavior has stopped Parents may be encouraged to seek professional help and consider the possibility that the child may need a different school setting Staff report all biting incidents to the Early Childhood Principal

Early Childhood Aggressive and/or Defiant Behavior Policy

Students in the Early Childhood Division who exhibit aggressive and/or defiant behavior, or use threatening or violent language, or make inappropriate choices in the classroom or on the playground, will be sent to the Early Childhood Principal, or Early Childhood Dean of Students and/or Early Childhood Counselor. The student’s parents will be asked to meet with the Early Childhood Principal to discuss school policy regarding aggressive and/or defiant behavior. Aggressive behavior may include : hitting, fighting, pinching, biting, spitting, pushing, yelling, or any behavior that may inflict pain on another child and/or cause undue anxiety in other children. Defiant behavior may include disrupting the class making it difficult for the teacher to teach, or repeatedly not doing what the child is asked to do When aggressive and/or defiant behavior occurs over an extended period of time, the safety of other children in the classroom becomes an issue St Martin’s Episcopal School must intervene to ensure that the classroom can remain a safe, nurturing environment for all children

In review, the following steps will be taken:

● Parents and the Principal, with input from teachers, will discuss possible reasons for the aggressive behavior.

● Parents may be encouraged to have the child examined by a pediatrician to determine if there is a physical cause for the aggressive and/or defiant behavior (hearing problems etc.).

● The teacher may use discipline strategies of redirection and positive reinforcement when incidents occur, and will continue to collaborate with the child to demonstrate alternative coping methods. The teacher may seek additional support for the student from the counselor or Principal if the incident persists.

● If the child continues to exhibit aggressive and/or defiant behavior after the above steps are taken, the child may be asked to leave the School until it can be determined that the inappropriate behavior has stopped

● Parents may be encouraged to seek professional help and consider the possibility that the child may need a different school setting

LOWER SCHOOL

The Lower School program continues the nurturing support of students that started in Early Childhood with a focus on the intellectual, spiritual, physical, and social development of students in Kindergarten through 4th grade Students are appropriately challenged throughout Lower School in preparation for independent learning and to enter Middle School with a firm academic foundation for success.

All activities such as field trips and assemblies are planned and coordinated by teachers in consultation with the Lower School Principal. Field trips and assemblies are designed to support and reinforce the curriculum.

Parent-teacher conferences are held twice each year in the fall and spring.

Any questions related to K-4th grade that cannot be answered by the grade-level teachers should be directed to the Lower School Principal

Grades K-4 have an individualized grading system that is developmentally appropriate for each level

Report Cards

Report cards are accessible online. First-semester report cards are available in early January. Second-semester report cards are available in June.

Grading Scale:

A+ 97-100

A 90-96

B+ 87-89

B 80-86

C+ 77-79

ME = Meeting Expectations

SP = Still Practicing

BE = Below Expectations

NA = Not Assessed

Conference Reports

C 73-76

D 70-72

F 69 or below

These online reports provide information about the child’s progress at the time of conferences in both core and co-curricular subjects. Each grade level has an individualized report, which is available online to parents and is used as a guide to conference discussions. Parents are strongly encouraged to read the online report before attending their scheduled parent-teacher conference. Lower School parents are required to attend their child's conferences. Parents who are unable to attend on the designated day will be offered an alternate time after conferences are held

Homework

Homework grades are a significant factor in final grade averages Homework is assigned as a tool for the better assimilation of subject matter and as a study skill in commitment to short- and long-range responsibilities Reasonable expectations for daily homework times are as follows:

● Kindergarten - as assigned

● 1st grade – 20 minutes

● 2nd grade – 30 minutes

● 3rd grade – 30-45 minutes

● 4th grade – 45 minutes to 1 hour

Parents can support the learning process by providing quiet, consistent time, space for working, and showing positive interest in the student’s accomplishments. Parents should consider homework the

student’s responsibility. If a child is taking significantly longer to complete homework than the time suggested , please contact your child’s teacher to discuss struggles with homework.

Artificial Intelligence (AI)

On individual assignments, teachers may encourage or prohibit the use of artificial intelligence (AI) The use of AI tools will be treated as academic dishonesty when students do not acknowledge their use, or use these tools without teacher permission on a given assignment Using artificial intelligence to generate work and submitting it as one’s own without proper citation is considered plagiarism

Standardized Testing

Although standardized tests can be indicative of student progress, they are most helpful in evaluating curriculum and programs. Classroom work and grades are a more accurate indication of student progress.

● The ERB CTP is administered to grades 3-8 annually. It is a rigorously designed series of assessments to help educators collect critical educational data that provides useful information about how to improve instruction and student performance. The ERB test covers essential curriculum in reading, writing, and mathematics

● If a student has psycho-educational testing on file, parents will be contacted by the Director of Student Support Services regarding accommodations

● The results of standardized tests are communicated to parents

● Every effort should be made by parents to see that students are present in school and on time during testing periods

● Make-up testing will be coordinated by the School within a reasonable timeframe

LOWER SCHOOL ACTIVITIES AND EVENTS

Field Trips

Field trips serve as an extension of classroom instruction, and as enrichment in community service and the fine arts. Chartered buses and school buses are used for field trip transportation; students are required to use the provided transportation. While on a trip, students represent St. Martin’s School and will dress and behave according to St. Martin’s standards. Chaperones for Lower School field trips are St. Martin’s faculty and/or staff.

The School makes every effort to accommodate student needs on class trips. There may be certain medical conditions that cannot be accommodated. The School reserves the right to refuse a student’s participation if conditions warrant

Intramurals

St Martin’s offers a wide variety of intramural athletic programs for 1s -5th-grade students The intramural program provides SMES students the opportunity to participate in athletic activities with their friends while developing basic skills The first part of each session is skill-based, and the second part lets them try out their skills in games against peers, with close supervision but no scoring Instead, the focus is on improvement and fun!

School-Sanctioned Parties/Celebrations: Lower School

Holiday Parties

Holiday parties are held in the classroom on a designated day Class parties are coordinated through the class PTO representative along with grade-level teachers Visitors must check in with the receptionist in Warrior Hall

These guidelines should be followed:

● The classroom teacher must be notified by email of all activities and food that will be brought into the classroom 3 school/business days prior to the party.

● Students do not exchange Christmas gifts.

Birthday Celebrations

● Lower School students may have a non-uniform day on their birthday

● Students may also bring in a special nut-free treat to share with their class on their birthday Please review the guidelines below if you wish to send in a birthday treat

● The treat (a cookie, fruit snack, salty snack, small cupcake) MUST be sent to school with the child in the morning, and may not contain nuts Items must not require refrigeration Please read the labeling to ensure no nuts. Please do not send drinks, goody bags, or favors

● Please notify the teacher at least 24 hours in advance about sending in a treat This allows the teacher appropriate time to plan and to notify parents who have a child with food allergies in the class. Ingredient and processing plant information is also very helpful.

● If the child has food allergies, the teacher will notify the parent about sending in an allergy-friendly alternative treat that can be kept in the classroom. The teacher will serve this item if the child is unable to have the birthday treat.

● If a student’s birthday falls on a non-school day or during the summer, the teacher can easily arrange an alternate date.. Please coordinate a date with the child’s teacher.

Private Parties

When after-school parties are planned, the student may not bring invitations or gifts to the School Gifts are a distraction during the day, and students who have not been invited are often unhappy and hurt When planning parties, please remember that the feelings of students are easily hurt It can be devastating for a student to think he or she may be the only one excluded Therefore, a student attending an off-campus party will not be permitted to leave campus in any type of commercial vehicle.

Lower School Chapel Visitor Policy

● LS parents are invited to attend Chapel with their child beginning in October. Parents will use the Sign-Up Genius link created by the classroom rep to select a date.. Both parents may attend on that day.

● Visitors must check in with the receptionist in Warrior Hall.

● Visitors will travel outside of the school building to the main church entrance.

● Visitors will meet their child at the back of the Chapel and sit in the balcony with the child

● Students should rejoin their class before leaving the Chapel

● Visitors must check out with the Warrior Hall receptionist

● Please park in dedicated school spaces only Do not park in church parking spots

Guidelines for LS Lunch Visitors

● Parents will sign up through their classroom reps Sign-Up Genius link to come to lunch on Thursdays.

● Two guests can eat lunch with the child on each assigned lunch date.

● Visitors may begin coming to lunch during the first week of October.

● Parents should check in and pay the $6 lunch fee at the main reception desk.

● Payment must be made by credit card; no cash is accepted.

Lockers

Lockers are the property of St Martin’s Episcopal School Use of lockers is a privilege, not a right They will not be damaged or defaced in any way. Lockers are to be used for storage of books, school supplies, and personal items. No money or valuables will be left in an unlocked locker. Students will not write on lockers or place decals or stickers inside or outside of the lockers. Lockers may be decorated appropriately on the inside only, and decorations must be removed at the close of the school year.

Students are permitted to use their assigned locker only. To maintain order and discipline, St.

Martin’s school and staff reserve the right to search a student, student lockers, student personal belongings, or a student’s private possessions at any school function on or off campus for any or no reason.

LOWER SCHOOL BEHAVIOR EXPECTATIONS

The Lower School faculty and administration use positive discipline and guidance techniques that are developmentally appropriate and restorative in nature The goal of the Lower School is to guide students in making appropriate behavior choices on their own and understanding how their actions affect others Lower School students are expected to abide by the St Martin’s Code of Conduct:

As a member of the St Martin’s community, I will be honest, trustworthy, equitable and kind I will accept full responsibility for my actions

● I will respect all people and treat them fairly with dignity and understanding.

● I will be an enthusiastic learner and positive role model for others.

● I will be a good citizen and respect school and personal property.

● I will represent my school with honor by being a positive ambassador.

● I will keep my faith and respect myself for who I am.

● I will not lie, cheat or steal.

The St. Martin’s community expects all members of the school family – students, teachers and parents – to uphold these values in their words and deeds Violation of the Code of Conduct and other policies stated in this handbook will be investigated by the administration

Lower School faculty members develop classroom management systems to reinforce developmentally appropriate behavior choices and redirect inappropriate behavior The Lower School believes in a team approach to help develop caring and responsible citizens The team includes St Martin’s administration, faculty, parents, and the student Students who continue to make inappropriate choices will be sent to the Dean of Students and the Lower School Principal.

The school will notify parents of demerits, suspensions, and conferences. All demerit slips must be signed and returned to the Lower School Principal. Parental signature verifies that parents have been made aware of the infraction.

For students applying to other schools, these schools will be notified of any significant disciplinary action at the discretion of the SMES administration

Information regarding specific Lower School discipline policies is provided below:

Fighting

Fighting at SMES is not tolerated Students who engage in physical confrontations may be asked to leave school for the remainder of the school day and additional time away from campus may be required. A second offense in one school year may result in extended suspension or expulsion. Confirmed reports of chronic harassment of others will be entered into the student’s permanent file.

Harassment

Harassment will not be tolerated on school grounds or at school functions. Harassment includes threats, both physical and verbal, intimidation, such as teasing, bullying (in person or online), and inappropriate touching, or otherwise engaging in any behavior or speech that is demeaning, threatening, or harmful to others The administration will investigate and review such allegations in a prompt, confidential and thorough manner

The following guidelines, though not absolute, will be followed:

● 1st Offense: A conference is held with the student and parents to discuss the situation and the

concerns about the inappropriate actions that have occurred. Given the details of the situation, demerits may be issued and possibly a (1)-day suspension. The unacceptable behavior and consequences will be noted in the student’s disciplinary file, which is maintained by the Dean of Students

● 2nd Offense: Further conversations will take place with the parents and child Consequences will be assigned by the administration Consequences can include mandatory counseling, or extended suspension or expulsion

Retaliation for reporting will not be tolerated Any student who engages in retaliation toward another will receive consequences equal to or similar to those established for harassment/bullying at the discretion of the school administration.

Items Prohibited On Campus

The following items are not permitted on campus at any time. Students found in possession of any of these items may be subject to disciplinary action.

● Alcohol

● Drugs

● Nicotine and alternative nicotine products (vapor, zyn, elf bar, etc )

● Explosive devices

● Fireworks of any kind

● Lighters

● Matches

● Tobacco

● Weapons: firearms, ammunition, explosives, and weapons of any kind are strictly prohibited on school property, including school buses or other forms of school transportation and school-sponsored events. This policy applies to employees, students, parents, visitors, and contract workers, regardless of whether a federal or state license or permit has been issued to the possessor.

● Any objects that may be used as weapons

● Chewing gum.

Weapons

and Dangerous Devices

SMES requires that students not bring to school any item that could be construed as a weapon or dangerous device If a student or parent desires such an item to be brought to school for display purposes, they must receive prior approval from the Principal Upon approval, the parent must bring the item directly to the appropriate teacher The item must also be collected from the teacher by the parent Such items may not be in the possession of the student at any time Failure to follow protocol will result in disciplinary action on a situational basis

Searches

To maintain order and discipline and to protect the safety and welfare of students and school faculty and staff, school administrators may search a student, student locker, or a student’s personal belongings at any time for any or no reason. The School also reserves the right to search a student’s private possessions, which are brought with them to any school function, on or off campus.

CONSEQUENCES FOR FAILURE TO MEET BEHAVIOR EXPECTATIONS –

DISCIPLINE PROCEDURES

Demerits

Demerits may be given to students for inappropriate behavior such as:

● Willful disobedience

● Fighting

● Inappropriate language

● Disrespectful behavior

● Rough or dangerous behavior

● Negligent behavior

● Being out of uniform

● Other behaviors not consistent with the expectation that students will behave at all times with honor, courtesy, and general good manners

Demerits do not carry over from year to year

Honor Offenses

Because SMES values academic honor, suspected honor offenses such as stealing, cheating, and lying, will be brought to the Dean of Students and Lower School Principal. Honor offenses will be treated as significant violations and will be handled accordingly. Honor offense demerits do not expire.

Grades K-4

● 1st honor offense: Parents will be contacted by the Dean of Students and the Division Principal. The demerit will stay with the student for the entire school year. Further consequences may be assigned by the administration

● 2nd honor offense: The student will receive a demerit and a zero on the assignment

● 3rd honor offense: A parent conference will be scheduled with the administration Consequences may include extended suspension

Suspension

A student may be suspended for one or more school days as a result of failing to meet the School’s behavioral expectations. During a suspension, students will typically receive no credit for missed classwork or homework, but will make up tests and other major assignments. The student will be excluded from any school program or activity on the day(s) of suspension.

Out-of-school suspension may result from actions such as the following:

● Fighting with intentional injury to another

● Continued harassment of another

● Behavior unbefitting a SMES student at the discretion of the administration.

Extended out-of-school suspension may be given to students for chronic behavior or a single incident unbefitting a SMES student, at the discretion of the administration

Partial day in-house suspension may be given at the discretion of the SMES administration for an incident or chronic misbehavior

Expulsion

A student may be expelled for violation of school policies. Parents and the student will meet with the Head of School and Principal to discuss.

Addressing Parent Concerns

Parent concerns regarding student behavior should first be addressed to their child’s teacher. If the concern continues, parents should contact the Division Principal. All disciplinary actions taken regarding a St Martin’s student will only be discussed with that child’s parents

Campus Discipline Procedures

The SMES policy is to assist children in arriving at inner discipline through concentrated work In all areas, the child is assisted in developing the skills necessary to control their own actions to develop self-discipline Natural or logical consequences are used as a means of helping the child develop inner limits

Campus guidelines are as follows:

● If a child is disruptive or endangers others, the teacher will immediately intervene in as positive a manner as possible.

● If a child has trouble settling into the class, they will be redirected to an activity by the teacher

● If the child is still unable to settle down, the teacher will intervene and may have the child remain beside them until the child is able to calm down and make respectful choices or remove them from the classroom and meet with the Principal, Dean of Students, or school counselor

● If the behavior becomes extreme, the teacher will schedule a meeting with the parents and, depending on the circumstances, with the Principal or appropriate staff, while the incident is still fresh in the child’s mind. Staff, parents, and the child will respectfully work together to modify the behavior. It is important to note that modifying the behavior will take time as the child develops inner limits.

If a pattern of willful, disruptive behavior develops:

● Teachers will inform the student’s parents.

● Appropriate staff will be notified

● The student, teacher, parents, and Principal will work together to modify behavior, and, as appropriate, additional professional help will be recommended

● Continued negative behavior may result in the School requiring a behavioral evaluation by a professional, possible suspension and in some instances in consultation with the Head of School, separation of the student from the School All separation from the School will be determined by the Head of School

MIDDLE SCHOOL

The St Martin’s Middle School program (grades 5 through 8) is designed to meet the developmental needs of early adolescents by challenging and supporting them The program is academically rigorous, and students change classes for each discipline Classes are mixed, so that in the course of a day, students have the opportunity to interact with the majority of peers in their grade level

At each grade level, advisory groups serve as the basis of student organization The advisories meet every morning, have study halls, elect representatives to the Student Council, and are integral to the service learning program. In addition to academics, Middle School students are involved in a variety of music and drama opportunities, participate in a full athletic program, contribute to a full club and activity program, and go on a number of overnight field trips.

Parent-teacher conferences are held twice each year in the fall and spring.

Any questions related to 5th-8th grades that cannot be answered by the grade-level teachers should be directed to the Middle School Principal

Middle School Only – Early Drop-off (please read

carefully)

Parents dropping off Middle School students only (no LS or EC students) may do so before carpool begins from 7:30 am - 7:40 am sharp on Monday, Tuesday, Thursday, and Friday mornings Students may enter Warrior Hall and cross to the Middle School building Wednesday early-morning drop-off runs from 8:30 am – 8:35 am sharp

Parent arrival prior to 7:30 a.m. prevents faculty and staff from safely entering campus, and being present to receive students. The drop-off circle is reserved for moving traffic and emergency vehicles only. Parents who arrive early for MS drop-off will be asked to exit campus and re-enter at 7:30 a.m. On-campus parking space is limited; parents may not park and wait until 7:30 a.m. drop off. Per our neighborhood agreement, no parking or student drop-off on Lanier Drive or neighboring streets is permitted at any time.

Students who arrive outside of the published early drop-off time(or are LS or EC students) must go to Explorers and pay a fee if applicable. Each day, the carpool manager will close early drop-off at their discretion at the posted time or possibly a minute prior to ensure the safe operation of the carpool After the manager closes the early drop-off queue, all families must join the regular carpool line

High School Placement

The High School Placement Office facilitates the placement process for 8th graders and their families Early in the school year, the Director of High School Placement meets with each student and their parents during individual family placement appointments to review the process and look at high school options. During the fall, a number of local high schools visit St. Martin’s and meet with the entire class for a program overview and Q & A session.

The High School Placement Office sponsors a Southeastern Boarding School Forum. In the fall, 8th-grade students overview the SSAT and participate in classes on interviewing skills as part of their guidance classes. The High School Placement Office oversees the transfer of student records and teacher recommendations to metro Atlanta high schools and boarding schools and works closely with high school admissions directors on behalf of St Martin’s 8th-grade students

Grades and Report Cards

Middle School students begin to be evaluated more on the final product of their work More weight is given to in-class assessments, projects, and written assignments In some courses, the demonstration of successful learning is dictated by more objective measures of skill development that show some commonality with other middle schools and are more reflective of high school expectations.

● Online Grades. The online grade book is accessible throughout the semester so that students and parents can track performance in all classes. The online grades show all grades for homework, quizzes, tests, writing assignments, and projects, as well as the cumulative average.

● Mid-Semester Comments: Comments are brief narratives indicating overall academic progress and providing an overview of skill development in areas of mastery and in areas of concern.

● Report Cards: Report cards are accessible online First-semester report cards are available in early January Second-semester report cards are available about a week after school ends in May

Grading Scale for Academic Subjects in Middle School:

A+ 99-100 B- 80-82

A 93-98 C+ 78-79

A- 90-92 C 74-77

B+ 88-89 D 70-73

B 83-87 F 69 or below

Homework

Homework grades are a significant factor in final grade averages. Homework is assigned as a tool for better assimilation of subject matter and as a study skill in commitment to short- and long-range responsibilities. Reasonable expectations for daily homework times are as follows:

● 5th grade through 8th grades – 1 to 1½ hours, up to 2 hours in 8th grade

Parents can support the learning process by providing quiet, consistent time, space for working, and positive interest in the student’s accomplishments Parents should consider homework the student’s responsibility If your child is taking significantly longer to complete homework than the time suggested above, please contact the child’s teacher to discuss struggles with homework

Artificial Intelligence (AI)

On individual assignments, teachers may encourage or prohibit the use of artificial intelligence (AI). The use of AI tools will be treated as academic dishonesty when students do not acknowledge their use or use these tools without teacher permission on a given assignment Using artificial intelligence to generate work and submitting it as one’s own without proper citation is considered plagiarism

Advisor/Advisee Program

The Middle School supports a valuable Advisor/Advisee Program The founding principles of the advisor/advisee system promote the development and continuation of a strong bond among advisors and advisees Each advisor plays a key role in an advisee’s growth and development, offering assistance, support, and advice. Advisors monitor the overall academic progress and social adjustment of each advisee and serve as a resource for parents.

Middle School Student Recognition

Head of School List

Middle School Students are recognized for academic achievement and named to the Head of School List each semester by meeting the following requirements:

● All A’s in all subjects

● No suspension at any time during the semester

● No honor offenses.

Honor Roll

Middle School Students are recognized for academic achievement and named to the Honor Roll each semester by meeting the following requirements:

● A’s and no more than two Bs in all subjects

● No suspension at any time during the semester

● An honor offense makes a student ineligible for the semester in which the offense occurred

Merits

Merits are awarded to Middle School students for extraordinary effort, achievement, and behavior

● Merits will be awarded at the discretion of the St Martin’s Episcopal School faculty for extraordinary effort above and beyond expectation of all St Martin’s students and for special help to faculty, staff, or other students.

● Special recognition will be given to 6th - 8th grade students who accumulate 6 or more merits throughout the school year.

● Merits do not cancel out demerits.

St. Martin’s Honor Society (SMHS)

The St. Martin’s Honor Society recognizes outstanding student accomplishments in academics, leadership, and contributions to the community Students in 6th and 7th grades participate in an orientation in which the goals and standards for the Society are explained The Academic Dean and SMHS Sponsors monitor student progress and confirm eligibility for each student who has requested candidate status Successful candidates who have maintained the required level of academic performance and who have completed required community service will be honored at an induction ceremony in the spring semester of their 8th-grade year

Oglethorpe Award

The Oglethorpe Award is presented to an 8th-grade student. Nominated by the faculty, this student is a good citizen of the School and community, and exhibits intelligence, compassion, enthusiasm, responsibility, and common sense. This 8th-grade student is academically sound, is involved in at least 1 extracurricular activity, and has attended St. Martin’s for a minimum of 2 years. Nominees for the Oglethorpe Award meet with a committee of Middle School faculty and administration for a casual interview as part of the process. The nominees attend a special lunch with the Head of School

the end of the school year.

Student of the Week

This special honor is bestowed upon a deserving Middle School student who is nominated by peers and teachers for (1) respect for property, (2) good citizenship, (3) acts of kindness, and (4) a positive attitude Teachers meet weekly to discuss the candidates and vote to select the deserving student The student is presented with a certificate and is recognized by the student body Students are treated to an off-campus lunch with the MS Principal and Dean of Students at the end of the semester

Minimum Academic Requirements for Middle School

In core academic subjects, Mathematics, English / Language Arts, Social Studies, World Languages, and Science, students must satisfactorily complete semester requirements in each course.

● A student whose grade average for the semester is 69 or below has earned a failing grade for that semester. To receive a passing grade and credit for a year-long core course, students must earn a two-semester average of 70.

● A student must earn a 70 or above average for the second semester

A student who fails more than two core subjects for the year will be considered for repetition of the grade or dismissal Any student failing a year-long course in a core academic subject may be required to do extensive summer work approved by the Middle School Principal In addition to the completion of additional coursework, the student will be expected to retake and pass the final exam in the failed course

Academic Policy Governing Extracurricular and Athletic Activities for Middle School

Full participation in extracurricular activities is based on successful academic performance. Grades are reviewed on a regular basis.

A student earning a D or F during a periodic grade check will begin a period of probation during which academic performance will be closely monitored. During the probation period, the students will continue to practice with an athletic team, but may not start a game. In all other extracurriculars, participation is determined at the discretion of the activity advisor and the MS Principal When the grade improves, the probation status will be lifted

A student earning a D or an F prior to winter or spring tryouts or any musical audition may not participate in the evaluation process That student’s academic status will be carefully reviewed for the causes of the failing grade, and conversations will be held with the student and teachers about the situation

Standardized Testing

Although standardized tests can be indicative of student progress, they are most helpful in evaluating curriculum and programs. Classroom work and grades are a more accurate indication of student progress.

● The ERB CTP is administered to grades 3-8 annually. This is a rigorously designed series of assessments to help educators collect critical educational data that provides useful information about how to improve instruction and student performance The ERB test covers essential curriculum in reading, writing, and mathematics

● If a student has psycho-educational testing on file, parents will be contacted by the Director of Student Support Services, regarding accommodations

● The results of standardized tests are communicated to parents

● Every effort should be made by parents to see that students are present in school and on time during testing periods

● Make-up testing will be coordinated by the school within a reasonable timeframe

School-Sanctioned Parties / Celebrations: Middle School

At times, certain academic classes, advisory groups, activities, or clubs may have small classroom “celebrations”. Because of the nature of the Middle School program, events for an entire class are not possible. The distribution of invitations for out-of-school events is not permitted unless all members of a grade level are invited. Distribution of thank-you notes is also not permitted.

Gift-giving among students may not take place at school, unless coordinated by an adult within a classroom. Entire grade-level parties are not permitted in the Middle School.

Private Parties

When after-school parties are planned, the student may not bring invitations or gifts to the School Gifts are a distraction during the day, and students who have not been invited are often unhappy and hurt When planning parties, please remember that the feelings of students are easily hurt It can be devastating for a student to think he or she may be the only one excluded Therefore, a student attending an off-campus party will not be permitted to leave campus in any type of commercial vehicle

Middle School Behavior Expectations

The Code of Conduct is at the center of the behavioral expectations of St. Martin’s Episcopal School. These expectations reflect the School Mission by promoting a loving, Christian atmosphere in which students will develop a love of learning. Students are expected to behave honorably at all times and should not lie, cheat, steal, or condone the behavior of those who do. Although younger children may not immediately recognize the importance or significance of honorable behavior, it is our belief that through instruction and assistance, all students can learn best in an environment that expects and promotes honor, kindness, and personal responsibility

The school will notify parents of demerits, detentions, suspensions, and conferences All demerit and detention slips must be signed and returned to the Middle School Principal Parental signature verifies that parents have been made aware of the infraction

For students applying to other schools, these schools will be notified in the event of any significant disciplinary action, at the discretion of the SMES administration.

Fighting

Fighting at SMES is not tolerated. Students who engage in physical confrontations will be suspended for at least 1 day. A second offense in one school year may result in extended suspension or expulsion.

Harassment

Harassment will not be tolerated on school grounds or at school functions Harassment includes threats, both physical and verbal; intimidation, such as teasing, bullying (in person or online), and inappropriate touching, or otherwise engaging in any behavior or speech that is demeaning, threatening, or harmful to others The administration will investigate and review such allegations in a prompt, confidential, and thorough manner

Confirmed reports of chronic harassment of others will be entered into the student’s permanent file. In the Middle School, harassment is addressed (see below) as a serious disciplinary issue.

Searches

To maintain order and discipline and to protect the safety and welfare of students and school faculty and staff, school administrators may search a student, student locker, or a student’s personal belongings at any time for any or no reason. The School also reserves the right to search a student’s

private possessions brought with them to any school function, on or off campus.

MIDDLE SCHOOL ACTIVITIES AND EVENTS

Field Trips

Field trips serve as an extension of classroom instruction, and as enrichment in community service and the fine arts. Chartered buses and school buses are used for field trip transportation; students are required to use the provided transportation. While on a trip, students are representing St. Martin’s School and will dress and behave according to St. Martin’s standards. Chaperones for Early Childhood, Lower, and Middle School field trips are St. Martin’s faculty and/or staff. Toddlers, Beginners, and Pre-Kindergarten students do not take off-campus field trips.

Students in 5th-8th grade have the opportunity to take overnight trips. Early in the school year, grades 5-8 participate in class retreats designed to build teamwork, class unity, and leadership skills

Middle School class trips occur in the spring and involve travel by air or chartered bus Each trip is designed by grade-level teachers and focuses on specific areas of study such as history, literature, and science

The School makes every effort to accommodate student needs on class trips. There may be certain medical conditions that cannot be accommodated. The School reserves the right to refuse a student’s participation if conditions so warrant.

Graduation

A service is held at the end of school to celebrate and honor 8th-graders. Other special activities include a luncheon and Chapel service. It is customary that the graduating class gives a gift to the school A fund-raising project is chosen by the class to fund the gift, which is presented at graduation

CONSEQUENCES FOR FAILURE TO MEET BEHAVIOR EXPECTATIONSDISCIPLINE PROCEDURES

Drug, Alcohol and Tobacco Policy

A student who is in possession of drugs, alcohol, or tobacco, e-cigarettes/vaping devices on campus or at a school activity should expect to be dismissed from St Martin’s Possession of such substances by a minor is illegal and is not consistent with the School’s obligation to provide a safe learning environment Parents who believe that special circumstances are involved may appeal their child’s dismissal to the Head of School, whose decision will be final.

With the exception of an emergency, life-saving medications such as epinephrine injectors and rescue inhalers, possession by a child of their own prescription or non-prescription medication while on campus or attending school activities is prohibited and is treated as a serious disciplinary infraction. Such possession may or may not fall under the policy referring to “possession of drugs.” School administration will make that determination and will consider the circumstances surrounding the event, whether or not the student shared/sold/gave medication to others, and other relevant factors

Honor Offenses

Because SMES values academic honor, Middle School students will sign a pledge on tests and projects indicating that they neither have given nor received help, nor witnessed others doing so Suspected honor offenses, such as stealing, cheating and lying, will be brought to the Head of School by the Division Principal or the Dean of Students Honor offenses will be treated as significant violations and will be handled accordingly. Honor offense demerits do not expire.

● 1st honor offense: The demerit will stay with the student for the entire school year. Parents will be contacted by the Principal or the Dean of Students. The student will have a conference with the Principal and the Dean of Students. Further consequences may be assigned by the administration

● 2nd honor offense: The student will serve an out-of-school suspension for 1 day Parents will conference with the administration Written work may be assigned by the administration The demerit will be added to the student’s file

● 3rd honor offense: A parent conference is scheduled with the administration Consequences may include extended suspension or expulsion

Demerits

Demerits accumulate over the course of a year but do not carry over from year to year. Merits do not cancel out demerits. Students may earn demerits for inappropriate behavior such as:

● Willful disobedience

● Fighting

● Inappropriate language

● Disrespectful behavior

● Rough or dangerous behavior

● Negligent behavior

● Out of uniform

● Three lunch detentions

● Other behavior inconsistent with the expectation that students behave at all times with honor, courtesy, and general good manners, at the discretion of the administration

Suspension

A student may be suspended for 1 or more school days as a result of having failed to meet the School’s behavioral expectations. During a suspension, students will typically receive no credit for missed classwork or homework but will make up tests and other major assignments. The student will be excluded from any school program or activity on the day(s) of suspension. The student will write a reflection/self-improvement plan to be presented to the Division Principal and Dean of Students. See the section on steps to understand how the School works to keep parents and students informed about the student’s progress toward remediating unacceptable behavior.

Out-of-school Suspension may result from actions such as the following:

● Fighting with intentional injury to another (physical or verbal)

● Continued harassment or cruel mistreatment of another

● Behavior unbecoming of a SMES student (at the discretion of the administration - see the section on Steps)

Extended Out-of-school Suspension may be given to students for any chronic behavior or a single incident that is unbecoming of a SMES student (at the discretion of the administration – see the section on Steps).

Partial Day In-House Suspension may be given at the discretion of the SMES administration for an incident or chronic misbehavior.

Expulsion

A student may be expelled for violation of school policies Parents and the student will meet with the Head of School and Principal to discuss

Lunchtime detention

Students may receive a lunchtime detention for minor conduct violations Detentions may be issued for disruptive behavior, repeatedly being late to class, neglected books/belongings, uniform infractions, eating in class, chewing gum, and other inappropriate behaviors. Detentions serve to

bring patterns of problem behavior to the attention of grade-level teams and the Dean of Students. Teachers may or may not notify parents when a child receives a detention.

MIDDLE SCHOOL - BEHAVIOR STEPS AND CONSEQUENCES

If a student is not successful in addressing problem behaviors, either the Dean or the Middle School Principal may place the student on a step Steps serve as recognition by the School that the attempted remediation of a student’s behavior is not having the necessary effect For that reason, steps are associated with more concrete consequences designed to draw the student’s attention to the seriousness of the problem behavior Consequences associated with steps are typically those outlined below, although it is important to note that SMES administration may modify these procedures if it is determined that a more or less severe consequence is appropriate.

Step 1: After-school detention. Notification of the step is sent home for parent signature and then returned to school; detention is arranged with parents. The Principal or Dean clarifies that this is Step 1, and that further steps have more severe consequences.

Step 2: Mandatory on-campus conference with parent, student, and administration. The Principal or Dean clarifies that this is Step 2, and that further steps have more severe consequences (the next step includes a day’s suspension) The Principal or Dean outlines expected behavior and consequences

Step 3: The student goes home when placed on Step 3 and receives a day of suspension on the following school day Students receive a grade of zero on any school work other than major class grades (tests, projects, major papers); those major assignments are made up per conversation with the teacher. The Dean or Principal contacts parents, advises them that the child has been placed on the next step and suspended, and outlines expected behavior and consequences. Students who engage in physical violence toward, or cruel mistreatment of, a classmate or teacher may expect to be placed immediately on Step 3 or higher.

Step 4: The student goes home when placed on Step 4 and receives two days of suspension on the following two school days. Students receive a grade of zero on any school work other than major class grades (tests, projects, major papers); those major assignments are made up per conversation with the teacher Parents and school administration have a conversation specifically addressing the student’s future at SMES and the ways in which the student’s behavior will need to change in order for that future to be successful Parents may be guided to explore other options for the student if it appears that St Martin’s may not be a good fit

Step 5: The student goes home when placed on Step 5 and receives five days of suspension on the following five school days Students receive a grade of zero on any school work, including major class grades. Parents and school administration have a conversation specifically addressing the fact that a future infraction is likely to result in the student’s expulsion from SMES.

Placing a student on a step does not necessarily mean that further instances of problem behavior will automatically result in the child being placed on the next step. In fact, , that may be the least productive approach. The school administration will make those determinations as appropriate in each case, but parents will be notified any time a student is placed on a step.

Because it is expected that most students will complete Middle School without being placed on the steps at any point,-and because steps are an indicator of problem behaviors that require ongoing attention from the School, students who have accumulated steps do not begin subsequent years with zero steps

However, in the unlikely event that a student does move through multiple steps in a school year, two steps will be subtracted over the summer. Thus, a 6th- grader with one or two steps at the end of the

year would begin 7th grade with zero steps, while a student who is on the third step at the end of 6th grade would begin 7th grade on step one.

The decision to report disciplinary demerits or steps to another school rests with St Martin’s Episcopal School administration Factors such as student growth and progress in this area will have a significant impact on that decision

Discipline Policy

Discipline for students is based on a positive model Students are taught that St Martin’s is a peaceful school based upon mutual respect, and intentional violence or bullying will not be tolerated. Appropriate use of non-violent communication and frustration-tolerance skills is expected and modeled.

It is imperative that incidents be reported in a timely manner. St. Martin’s Episcopal School requires parents to report any known incidents of bullying or willful or deliberate violence within 24 hours to their student’s teacher, Principal, or Dean of Students. Families of students involved in disciplinary incidents will be notified. Depending on the details and events, incidents of normal peer conflict may or may not be reported

If a pattern of willful, disruptive behavior develops:

● Teachers will record behavioral observation

● Teachers will inform the student’s parents

● Appropriate staff will be notified

● The student, teacher, parents, and Principal will work together to modify behavior, and, as appropriate, additional professional help will be recommended.

● Continued negative behavior will result in the School requiring a behavioral evaluation by a professional, possible suspension, and in some instances in consultation with the Head of School, separation of the student from the School. All separations from the School will be determined by the Head of School.

ATHLETICS

Athletic Mission

St. Martin’s offers a wide variety of competitive athletic programs that align with the interests of students, administration, parents, and members of the St. Martin’s community. These programs are designed to allow students to compete at the right pace along with other athletes of similar skill level while learning new skills, philosophies, and athletic knowledge. All teams emphasize the basics and strive to develop good habits. The goal is to create an encouraging atmosphere where teamwork, personal development, sportsmanship, and leadership are developed in a loving, Christian atmosphere.

Philosophy

St Martin’s Episcopal School offers students the opportunity to build an appreciation and love for lifelong fitness through athletics Through a commitment to excellence in academics, athletics, and life, SMES student-athletes learn that collaboration and fun, coupled with hard work and dedication, will lead to personal growth and success The athletics program enhances the academic experience by promoting healthy competition and physical activity while stressing sportsmanship and teamwork. St. Martin’s will try to accommodate all students who wish to participate. Teams will be created to meet students where they are and group athletes of similar ability in order to generate appropriate internal and external competition. The goal is to develop a competitive atmosphere while maintaining a culture of encouragement and mutual support. SMES provides dedicated and experienced coaches and top-quality resources for parents and student athletes, establishing a community in search of greater achievement. Each team and individual should strive for their best while making everyone around them achieve their best. Full commitment from the student athletes

and their parents is essential to the success of the program. Through these goals and objectives, SMES athletes grow spiritually and strengthen their Christian values.

Sportsmanship/Integrity

St Martin’s athletes strive to conduct themselves with dignity and class while winning or losing They uphold the highest moral standards, demonstrate sound judgment, and achieve ethical decision-making while maintaining self-discipline

Teamwork

St Martin’s strives to create and nurture athletes who encourage one another in success as in failure Athletes thrive together in an encouraging setting. Learning to collaborate, develop team goals, and work to achieve a common vision. SMES athletes strive to be their best.

Leadership

A focus on leadership helps prepare SMES athletes to become tomorrow’s leaders, while strengthening their Christian values.

Athletic schedules and directions to other venues can be found on the SMES website, wwwstmartinschoolorg

Academic Policy as related to Athletics

See: Academic Policy Governing Extracurricular and Athletic Activities for Middle School

Disciplinary Policy as related to Athletics

If a student is disruptive at practice such that the coach or staff feels the team is being affected, that student will not remain at practice and will call a parent for early pickup. Should a student be removed from practice twice, the student will be removed from the team.

Respect for others is expected behavior of every member of the school community. This also applies to opposing teams, as stated in the handbook. Any athlete who chooses to display poor sportsmanship will be subject to penalties as prescribed by the coach, Athletic Director, and school administration. The severity of the incident will warrant consequences that may include suspension or dismissal from the team

MS Students Staying for Games

SMES students are encouraged to stay and attend after-school sporting events! The procedure is as follows: Students should go to their homeroom after school until the end of carpool Students are encouraged to bring a snack to eat in homeroom while other students are called to carpool When students hear the end of carpool announcement, student spectators should gather in the gym Students may not walk from campus after school to surrounding establishments and return for later games.

Awards Assemblies

Awards assemblies are held at the end of each athletic season. The dates are determined by the Athletic Department. Their purpose is to honor the athletes and recognize team and individual achievement in a way that allows recognition by all Lower and Middle School students and the parents of the athletes The “team parent” is encouraged to coordinate a token of appreciation for their respective coach and is encouraged to organize a casual team gathering after the last game of the season Because athletes will be recognized at the Awards Assemblies, no end-of-season parties will take place on campus Teams are encouraged to celebrate their season at an off-campus residence or restaurant

LOCKERS

Lockers are the property of St. Martin’s Episcopal School. Use of these lockers is a privilege, not a

right. They will not be damaged or defaced in any way. Lockers are to be used for storage of books, school supplies, P.E. uniforms, and personal items. No money or valuables will be left in an unlocked locker. Students will not write on lockers or place decals or stickers inside or outside of the lockers. Lockers may be decorated appropriately on the inside only, and decorations must be removed at the close of the school year

Locks will be provided by the school for all middle school lockers to safely secure personal belongings Only locks provided by the School may be used All other locks will be removed, and the student will be issued consequences for willful misconduct Students are required to keep their lockers closed and locked when not in attendance at their locker Students may not share locker combinations with other students. There is a $5 replacement fee for lost or damaged locks. Students are permitted to use their assigned locker only. To maintain order and discipline, St. Martin’s school and staff reserve the right to search a student, student lockers, student personal belongings, or a student’s private possessions at any school function on or off campus for any or no reason.

Extra-curricular or PE lockers in locker rooms and the locker room hallway will not be assigned. These lockers are used for day-to-day storage of equipment and/or clothing. A lock will be provided by the School for these lockers only by request

Failure to comply will result in disciplinary action at the discretion of the administration

UNIFORM REQUIREMENTS

Students are expected to respect their school uniform and wear it properly and with pride. They are expected to arrive at school neatly dressed and well-groomed.

Hair must be clean and neatly groomed. The School reserves the right to address extremes in hairstyles and accessories that interfere with a student’s learning environment or a student’s learning Face paintings, decals, tattoos, and body piercings are not appropriate

Clothing should be clean, appropriate, and well-fitting All shirts are to be tucked in Pants must be worn at or above the hip bone Skorts are to be no more than 5 inches above the knee Shoes with laces need to be tied and worn properly Boots, sandals, and open-toed footwear are not appropriate for school Hats are not permitted unless specified for special events Boys are required to wear belts but need not purchase them from Flynn O’Hara.

Clothing items or accessories (such as bows, belts, or socks) bearing the name or logo of schools other than St. Martin's are not permitted with the school uniform inside the school building during the school day or at school functions. Full uniforms will be worn on all field trips unless otherwise indicated.

All uniform items (including PE uniforms) must be purchased from Flynn O’Hara or from the School Store It is not acceptable to purchase items elsewhere and have the school logo added to those items School ties will be sold in the School Store and through Flynn O’Hara Spirit wear items are available in the School Store; spirit outerwear purchased from the School Store may be worn as part of the school uniform Parents are not required to purchase every possible uniform item (for example, is not necessary to buy both a short- and a long-sleeved Chapel shirt if your child will only wear one or the other) The PTO sponsors used uniform sales throughout the year

Appropriate outerwear may be worn on cold days. Spirit outerwear is available from the Athletics Department or the School Store, and jackets and fleeces are available at Independent Uniforms. No non-SMES outerwear (such as a fleece or jacket) may be worn inside the school building or on field trips.

Formal Dress Uniform (Grades 5-8)

Formal dress uniform is to be worn on Chapel days and to special events as designated by the School Girls:

Uniform skort or slacks (Skorts are to be no more than 5 inches above the knee)

Oxford cloth shirt

Sweater vest

Regular uniform shoes and socks

Boys:

Uniform slacks with belt

Oxford cloth shirt

SMES tie (standard or bow)

Regular uniform belt, shoes and socks

Non-Uniform Days Dress Code

Periodic non-uniform days occur throughout the school year All St Martin’s Episcopal School students will wear clean and appropriate casual wear Articles of clothing that draw unfavorable attention, interfere with instruction, or threaten health or safety are not acceptable

Tights may not be worn as pants Leggings may not be worn as pants without a long, mid-thigh tunic or dress Shorts must be mid-thigh or fingertip length at minimum Sweatpants and warm-ups are acceptable pants on non-uniform days Skirts or skorts must be no more than 5 inches above the knee. Shirts may not be backless. Tank tops are not appropriate. Undergarments and midriffs may not be visible. Undergarments may not show outside the sleeve, above the waistline, or below the hem.

Inappropriate wording or pictures. Articles of clothing decorated with offensive, obscene, or suggestive wording or pictures, inappropriate advertisements (i.e., alcohol, tobacco, music groups), political campaign messaging, or any language that may be interpreted as abusive, offensive, suggestive, or vulgar will not be allowed. The right of refusal is at the discretion of the school administration

No hats, headscarves, or head dressings are permitted without the permission of the SMES administration Clothing may not be ripped or torn Jeans styled with small rips or tears are permissible, but the judgment of the Dean of Students will be final when determining if such rips are excessive in size, number, or placement Face paintings, decals, and other decorations will only be allowed when specified for theme days Head coverings will only be permitted when specified

Students whose attire does not meet school requirements may be required to change into appropriate garments belonging to the School and may be assigned a detention and/or demerit. Further consequences may result at the discretion of the administration.

Families are strongly encouraged to purchase iron-on name labels for their clothing.

Flynn O’Hara (www.flynnohara.com)

Uniform items are to be purchased from Flynn O’Hara, an online and in-store uniform vendor whose focus is customer service with convenient online and in-person ordering and local inventory Families should visit wwwflynnoharacom and enter the school code SMES1959 to place orders Please check with the School if there is a discrepancy between the uniform requirements listed in the handbook and the vendor’s offerings

Uniform Guidelines: (click the links below to view Uniform Guides)

2024-25 Uniform Guidlines

Lower School Uniform Quick Guide

Early Childhood Uniform Quick Guide

Middle School Uniform Quick Guide