2023 CAJPA Board of Directors On-Boarding Manual

OF

Welcome to CAJPA’s leadership!

On behalf of the CAJPA Board of Directors, committee members and staff, I want to thank you for your willingness to be part of California’s voice for risk sharing pools. CAJPA was founded in 1981, when the pooling concept for insurance purposes was still relatively new and fairly obscure. Not wanting to venture alone in unchartered waters, CAJPA was formed to meet the need for communication and cooperation among the newly formed JPAs.

CAJPA has always taken challenges head-on and provides its members with essential member benefits and advocacy unique to California’s risk sharing pools. For the last 39 years, CAJPA has provided its members with up-to-date professional development opportunities, an accreditation program requiring the highest of standards, impactful advocacy at both the Capitol and with state regulators; as well as a family-like culture where professionals share knowledge and support one another.

As a member of CAJPA’s Board of Directors, you will be playing a part in the future of the organization, providing input and making vital decisions on how to best serve our members. Regardless if you are one of the nine elected board members or one of the committee chairs, you will find a strong unity of purpose on the CAJPA Board.

Currently, the Board of Directors meets virtually each month. We have an annual multi-day strategic planning session as well. Directors are encouraged to attend as many CAJPA events as possible.

CAJPA is managed by an association management company, Smith Moore & Associates, with its headquarters located in downtown Sacramento, California. We have included a staff roster with roles and responsibilities to assist you. If you ever need assistance or have questions, please feel free to reach out to staff. CAJPA’s legislative advocate is Faith Lane Borges with California Advocates.

Again, thank you for your service to CAJPA and its members. We look forward to working with you.

Most sincerely,

Catherine Smith

Catherine Smith Executive Director

Good Governance

As a board member, you are in a unique position to make an invaluable contribution to the effectiveness of CAJPA’s Board, the performance of CAJPA as an organization and to promote the role of risk sharing JPA’s in California. Each of you comes to the place of leadership as a subject matter expert within California’s public risk sharing community. That knowledge will be beneficial as a board member. That said, the role of a board member of a non-profit association is unique and will require each of you to perhaps learn a new role, especially if you haven’t served previously as a board member.

Today’s boards are being held to a higher level of scrutiny to ensure legal and ethical integrity. Today’s boards are committed to greater transparency and seekers of new and innovative ways to serve members. Your service on CAJPA’s Board of Directors will require more than good will, common sense and good intentions. Your decision to step into a leadership role reflects that you are committed to serving as part of the governing body. No individual board member has any authority to singularly make a decision on behalf of the full Board. Many boards discuss what is termed “a unity of purpose” – so each of those serving is committed to the same outcomes.

There shall be a Board of Directors consisting of nine (9) voting members elected from among the Regular JPA Members of CAJPA and elected by all other Regular JPA Members. Chairs of standing committees shall also serve as ex-officio, non-voting members of the Board of Directors. That said, all of the CAJPA Board members are asked to actively engage in all Board discussions. Voting is the only difference between the two types of board members.

Good boards focus on setting direction, ensuring and protecting resources, acting as ambassadors, and providing operational oversight. CAJPA is primarily a volunteer-driven organization with the support of an association management company and legislative advocacy firm so clarity of direction and fiscal stability is key to moving forward. As well, being a visible and influential organization in California which represents almost all public entity risk sharing pools in the state being an advocate, ambassador and voice of California’s for our members and the public agencies they serve is a high-priority.

Come to meetings prepared. Understand the organization’s strategic vision. Understand your roles and responsibilities as a board member. Speak your mind but ultimately support any and all final decisions of the Board externally. Have no hidden agendas. Be engaged. Be an advocate for CAJPA and risk sharing pools across California.

Good Governance

Duties of a Board Member (called the 3 Ds)

Duty of Care: The board and the board member’s obligation to be reasonably informed, to act in good faith, and to be diligent in making decisions.

Duty of Loyalty: - The board and the board member’s obligation to be accountable by putting your personal interests aside for the greater good of the organization.

The Duty of Obedience: The board and the board member’s obligation to comply with legal, regulatory, and reporting requirements and to serve as a guardian of your association’s mission.

And, each board member has a fiduciary responsibility to the organization which is to protect and enhance its assets to help ensure short- and long-term fiscal stability.

CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES (CAJPA) BYLAWS

As Amended March 5, 2013

Supersedes previous versions:

As amended October 6, 2010

As amended September 9, 2009

As amended September 15, 2004

As amended September 19, 2001

As amended September 18, 1997

As amended November 16, 1984

As originally adopted January 21, 1982

CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES BYLAWS

ARTICLE I - NAME

The organization shall be known as the "California Association of Joint Powers Authorities" hereinafter referred to as CAJPA or the Association.

ARTICLE II – PRINCIPAL LOCATION

The principal office of the Association will be located at such place within the State of California as the Board of Directors may designate.

ARTICLE III – PURPOSE

The purpose of the Association:

1. To provide a forum for Joint Powers Authority (JPA) members to exchange information on mutual issues arising in the administration of self-funded and group purchasing insurance programs, and other programs associated with the operation of such JPAs;

2. To work effectively in initiating legislation and/or administrative policies and regulations, and provide support for or opposition to legislation affecting programs of JPAs;

3. To provide accreditation standards and award Certificates of Accreditation to JPAs which meet those standards;

4. To act as a peer resource to members in administering programs; and

5. To sponsor educational conferences and programs to benefit and enhance the administration of JPAs.

ARTICLE IV – MEMBERSHIP

Section 1 - Regular Membership

Regular Membership is open to all JPAs formed under California Government Code Section 6500, et seq, which provide self-funded, group purchase insurance, or other risk financing/risk management programs. Each JPA shall appoint one Designated Representative to receive mailings and official communications and to represent the Regular Member at general membership meetings. Regular Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences.

Section 2 - Affiliate Membership

Affiliate Membership is open to any government or non-pr ofit entity that does not otherwise meet the criteria for Regular Membership. Affiliate Members may attend Association meetings. Affiliate Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences.

Section 3 - Associate Membership

Associate Membership is open to JPA service providers, including individuals. Associate Members may attend Association meetings. Associate Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences.

Section 4 - Membership Dues

Annual membership dues as established by the Board of Directors shall be payable no later than 90 days following the date of the invoice.

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ARTICLE V – VOTING

Section 1 – Regular Members

Each Regular Member is entitled to one vote, which shall be cast by the Regular Member’s Designated Representative at the general membership meeting.

Section 2 – Affiliate Members

Affiliate Members do not have voting privileges.

Section 3 – Associate Members

Associate Members do not have voting privileges.

ARTICLE VI – WITHDRAWAL

Any Regular, Affiliate or Associate Member may withdraw from membership at any time by filing a written notice of withdrawal with the Association. No dues shall be refunded in the case of withdrawal from membership.

ARTICLE VII - MEETINGS OF THE ASSOCIATION

Section 1 - Meetings of the Association

There shall be at least one meeting of the Association’s Regular Members (“general membership meeting”) held each year, which shall be called by the President. Additional general membership meetings may be called by the President or by a majority of the Board of Directors.

Section 2 - Notice

Notice of the time and place of all general membership meetings shall be delivered to all Designated Representatives at least two weeks prior to the meeting. The notice shall specify the place, date and hour of the meeting, and the means of electronic transmission by and to the Association or electronic video screen communication, if any, by which members may participate in the meeting. For the annual meeting, the notice shall state the matters that the Board of Directors, at the time notice is given, intends to present for action by the members. For a special meeting, the notice shall state the general nature of the business to be transacted and shall state that no other business may be transacted. The notice of any meeting at which directors are to be elected shall include the names of all persons who are nominees when notice is given.

Approval by the members of any of the following proposals, other than by unanimous approval by those entitled to vote, shall be valid only if the notice or written waiver of notice states the general nature of the proposal or proposals:

(a) Removing a director without cause;

(b) Filling vacancies on the board;

(c) Amending the Association's articles of incorporation;

(d) Electing to wind up and dissolve the Association.

Section 3 - Quorum - General Membership Meetings

Each Designated Representative of a Regular Member of the Association shall register prior to general membership meetings, and fifteen (15) of these registered Members shall constitute a quorum for the transaction of the business of the Association. Unless otherwise provided for in these Bylaws, action shall be by a majority

CAJPA BYLAWS AS AMENDED MARCH 5, 20135

vote of the Designated Representatives present at the general membership meeting with each Regular Member limited to one vote. Proxy voting is not permitted.

ARTICLE VIII - BOARD OF DIRECTORS

Section 1 – Intent

It is the intent of the Association that it be governed by Board Members whose primary function is to participate in the management or governance of a JPA and that such Board Members are not also vendors who are providing additional products and/or services to the JPA or to the pooling community on a for-profit basis.

Section 2 - Board Members

There shall be a Board of Directors consisting of nine (9) voting members elected from among the Regular Members of CAJPA and elected by the Regular Members. Chairs of standing committees shall also serve as exofficio, non-voting members of the Board of Directors.

Section 3 - Eligibility

Every CAJPA Board Member must be either a public employee who is a member of the management team of a Regular Member, a public employee who is a voting member of the governing board of a Regular Member, or an individual public employee whose primary duties are the operation of a Regular Member agency. A Board Member will become the Designated Representative of “his or her” Regular Member upon assuming office on the CAJPA Board, if he or she is not already so designated before that date.

Section4 - Duties

The Board of Directors shall govern the Association and shall have such authority as is not inconsistent with these Bylaws to carry out all functions of the Association; to receive, accept, and utilize property, real or personal, from any members of the Association; and to receive, accept, and expend and disburse monies by contract or otherwise, for purposes consistent with the provisions of these Bylaws, which monies may be provided by any revenues of the Association. The Board of Directors shall annually, on or before the first day of the Association's fiscal year, adopt a budget showing each of the purposes for which the Association will need money and the estimated amount of money that will be needed for each such purpose for the ensuing fiscal year. The Board of Directors shall establish annual membership dues not later than 60 days prior to the ensuing dues fiscal year. The Board of Directors shall ensure that a complete and accurate system of accounting of the Association's funds shall be maintained at all times consistent with established accounting procedures and practices. The Board of Directors has the authority to delegate certain duties as it deems appropriate.

Section 5 - Meetings of the Board of Directors

Meetings of the Board of Directors shall be called by the President or may be called by a majority of the Board of Directors. Written notice of such meetings shall be delivered to members of the Board of Directors not less than three (3) days prior to such meeting. Five (5) or more voting members of the Board of Directors present at a meeting shall constitute a quorum. In the event action is necessary by the Board of Directors prior to a scheduled meeting, an affirmative vote of six (6) or more of the members of the Board of Directors by telephonic, electronic or mail poll conducted by the President shall be sufficient to constitute action. Issues decided by this voting method shall be reported at the next regular Board of Directors meeting.

ARTICLE IX - ELECTION OF THE BOARD OF DIRECTORS

Section 1 - Terms

Each director shall be elected to serve a three-year term. The term of office for each director shall commence on January 1, following the election and expire on December 31 of the elected term. The Board of Directors

CAJPA BYLAWS AS AMENDED MARCH 5,

positions shall be numbered One through Nine. The Secretary of the Association shall maintain a record of position numbers and the corresponding board member's name and term expiration dates.

Section 2 - Nominating Committee

There shall be a Nominating Committee appointed by the President of the Board of Directors and composed of no fewer than three (3) Designated Representatives of Regular Members. The Nominating Committee shall be responsible for seeking nominations; identifying one or more eligible candidates for each Director's position on the Board of Directors whose term is scheduled to expire; and recommending as many eligible candidates as there are Directors’ positions up for election. At least two weeks prior to the election, a written report of the nominating committee stating the names of all eligible persons nominated, and the names of the persons recommended by the Nominating Committee, shall be delivered to all Designated Representatives.

Section 3 - Votes to Elect

Those nominees receiving the greatest numbers of votes cast by Designated Representatives of Regular Members shall be elected. In the case two or more candidates for one position receive an equal number of the votes, the election shall be determined by drawing.

ARTICLE X - DUTIES OF OFFICERS

Section 1 - Officers

Officers of the Association shall consist of a President, Vice President, Secretary and Treasurer. The officers shall have such duties as are herein prescribed.

Section 2 – Election of Officers

The Board of Directors shall elect a President and Vice President, each to hold office for a two-year term, except as hereinafter provided, and until a successor is elected. In the event the President or Vice President so selected ceases to be a member of the Board of Directors, or for other reasons is unable to serve, the resulting vacancy in the office of President or Vice President shall be filled at the next Board of Directors meeting held after such vacancy occurs. The offices of Secretary and Treasurer, shall be elected by the Board of Directors at the first Board meeting following the general election, and the persons so elected shall serve for a one year term from January 1 to December 31. The officers shall have such duties as are herein prescribed.

Section3 - President

The President shall preside at all meetings of the Association and the Board of Directors, and shall appoint, replace, or reaffirm committee chairperson(s). The President shall serve as an ex-officio member of all committees.

Section 4 - Vice President

The Vice President shall preside in the absence of the President and in case of vacancy in the office of President, perform the duties of that office until a President shall be elected.

Section 5 - Secretary

The Secretary shall maintain a record of proceedings of all meetings and shall be the custodian of official documents and records other than financial records for the Association.

Section 6 - Treasurer

The Treasurer shall maintain a record of the financial transactions of the Association, including but not limited to, income and expense statements, bank accounts and investments. Financial records shall be subject to an annual audit by an independent, Certified Public Accountant.

CAJPA BYLAWS AS AMENDED MARCH 5, 2013

ARTICLE XI – VACANCIES

Section 1 –Vacancies

A vacancy or vacancies on the Board of Directors shall be deemed to exist upon the specific circumstances which may include any of the following: (i) the death, resi gnation or removal of a director; (ii) an increase in the number of authorized directors; or (iii) the failure of the Designated Representatives to elect directors by ballot. Vacancies on the Board of Directors shall be filled by appointment by a majority vote of the Board of Directors after they have considered the recommendations of the Nominating Committee. The replacement shall serve for the remainder of the term of the Board Member whose position was vacated.

Section 2 – Resignations

Any director or officer may resign by giving written notice of resignation to the President, Vice President or Board Member. Should a director no longer meet the eligibility criteria as provided in Article VIII, Section 3 of these Bylaws, that director shall immediately be deemed to have resigned.

Section 3 – Removal from Office

The Board of Directors, by an affirmative vote of five or more of the Board members, shall have the power and authority to remove an officer or director with or without cause and declare his or her office vacant if he or she (i) has been declared of unsound mind by a final order of court; (ii) has been convicted of a felony; (iii) has been found by a final order or judgment of any court to have breached any duty under Section 7230 through 7238 of the California Nonprofit Mutual Benefit Corporation Law (relating to the standards of conduct of directors); (iv) fails or ceases to meet any required qualification that was in effect at the beginning of that director’s current term of office; (v) has three unexcused absences from Board of Directors meetings during a calendar year; or (vi) fails to fulfill the duties of a Board member.

ARTICLE XII – COMMITTEES

Section 1 - Committees

The Board of Directors may establish or dissolve committees or Ad Hoc committees as may be appropriate. Standing Committees are advisory to the Board of Directors. The Board of Directors may delegate certain duties to the committees as it deems appropriate.

Section 2 - Members

With the exception of the Nominating Committee, the chairpersons of each committee shall select members from among the Regular, Affiliate and/or Associate Members, subject to the approval of the Board of Directors.

ARTICLE XIII – ACCOUNTS AND RECORDS

Section 1 - Fiscal Year

The fiscal year of the Association shall be established by the Board of Directors.

Section 2 - Budget

The Board of Directors shall adopt an operating budget for the Association prior to the start of each fiscal year.

Section 3 - Funds and Accounts

The Treasurer shall establish and maintain such funds and accounts as may be required by good accounting practice or by the Board of Directors. Books and records of the Association shall be open to inspection at all reasonable times by representatives of a Member.

CAJPA BYLAWS

Section 4 - Treasurer's Report

The Treasurer, 120 days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board of Directors.

Section 5 - Annual Audit

The Board of Directors shall provide for a certified, annual audit of the accounts and records of the Association which audit shall conform to generally accepted auditing standards. When such an audit of the accounts and records is made by a Certified Public Accountant, such report shall be reviewed and approved by the Board of Directors.

Section 6 - Costs

Any costs of the audit, including contracts with, or employment of, Certified Public Accountants, in making an audit pursuant to this Article, shall be borne by the Association.

ARTICLE XIV - LIMITATION OF ASSOCIATION’S LIABILITY

No officer, director, or member shall make or incur any debt or liability in the name of the Association or on its behalf unless such debt or liability is authorized by the Board of Directors and is not inconsistent with these Bylaws.

ARTICLE XV – INDEMNIFICATION

Every director, officer or employee of the Association and such others as may be specified from time to time by the Board of Directors, shall be indemnified by the Association against all expenses and liabilities, including legal fees, reasonably incurred or imposed upon them in connection with any proceeding to which they may be made a party, or in which they may become involved, by reason of being or having been a director, officer or employee of the Association, or any settlement thereof, whether the person is a director, officer or employee at the time such expenses are incurred, except in such cases wherein the director, officer or employee is adjudged guilty of negligence, willful misfeasance or malfeasance in the performance of his or her duties. The foregoing right of indemnification shall be in addition to and not exclusive of all other rights to which the indemnified person may be entitled (such as, by way of example and not limitation, the rights to be defended and indemnified under a policy or policies of insurance purchased for such purposes by the Association).

ARTICLE XVI – DISSOLUTION

The Association shall use its funds only to accomplish the purposes specified in these Bylaws. No part of the funds shall be used to the advantage of any single person or entity or be distributed to the members of the Association. In the event of the dissolution or final liquidation of the Association, its remaining net assets shall be distributed to such nonprofit corporations or associations as are exempt from Federal Income Tax under Section 501(c)(6) of the Internal Revenue Code, as deemed appropriate by the Board of Directors.

ARTICLE XVII - AMENDMENTS OF BYLAWS

Amendments to these Bylaws may be proposed at any time by a vote of two-thirds (2/3) of the Board of Directors, but any such amendment shall not be effective until approved by a majority vote of the Designated Representatives of the Regular Members voting at a general membership meeting or by a majority vote of the Designated Representatives of the Regular Members if the vote is by mail ballot. The Board of Directors may establish the effective date of the Bylaw amendments as any date on or after the date such amendments are approved by the Regular Members’ Designated Representatives.

CAJPA BYLAWS AS AMENDED MARCH 5, 201310

DEFINITIONS

Affiliate Member

Any government or nonprofit entity that does not otherwise meet the criteria for Regular Membership. Affiliate Members must be approved for membership by the Board of Directors and must be in good standing.

Associate Member

An individual or agency which is in the business of providing products or services to one or more Regular Members and/or other agencies. Generally, Associate Members operate on a for-profit basis and provide some services or products to Regular Members or other agencies. Associate Members must be approved for membership by the Board of Directors and must be in good standing.

Board of Directors

The governing body of the California Association of Joint Powers Authorities (CAJPA).

Delivery

The delivery of communications regarding Association meetings or other business either personally, by telegraph, teletype, or other form of wire or wireless communication; or by first class U.S. mail or private carrier. Notice given by electronic transmission by the Association shall be valid only if: (1.) Delivered by (i) facsimile telecommunication or electronic mail when directed to the facsimile number or electronic mail address, respectively, for that recipient on record with the Association; (ii) posting on an electronic message board or network that the Association has designated for those communications, together with a separate notice to the recipient of the posting, which transmission shall be validly delivered on the later of the posting or delivery of the separate notice of it; or (iii) other means of electronic communication; (2.) To a recipient who has provided an unrevoked consent to the use of those means of transmission for communications; and (3.) That creates a record that is capable of retention, retrieval, and review, and that may thereafter be rendered into clearly legible tangible form.

Designated Representative

The Designated Representative who is elected or appointed by the Board of Directors, Executive Committee, or other duly-empowered authorizing body of a Regular Member to represent the interests of the Regular Member at Association general membership meetings. This person is eligible to cast the sole vote of that Regular Member at general membership meetings.

Management Employee

An individual employed by a public agency in a manage ment or leadership capacity who meets eligibility requirements for the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS).

Meeting

A gathering of members of the Board of Directors, or of Designated Representatives of Regular Members of the Association, for purposes of transacting Association business. Any board or general membership meeting may be held either by attendance in person; or by attendance by conference telephone, video screen communication, or other communications equipment; or both by attendance in person and by attendance via electronic means. Whether effected by personal appearance or by electronic means, participation in a meeting shall constitute presence in person at the meeting if (1.) Each member participating in the meeting can communicate concurrently with all other members; and (2.) Each member is provided the means of participating in all

CAJPA BYLAWS AS AMENDED MARCH 5, 201311

matters before the Board of Directors, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the Association.

Regular Member

A public risk pool which is a Joint Powers Authority formed pursuant to California Government Code section 6500, et seq which provides self-funded, group purchase insurance, or other risk financing/risk management programs and services to a California public agency or agencies. Regular Members must be approved for membership by the Board of Directors and must be in good standing.

CAJPA BYLAWS

California Association of Joint Powers Authorities (CAJPA)

Board of Directors Meeting

Friday, January 21, 2022

12:30 – 2:30 pm

ZOOM

Attendees:

Gina Dean, CAJPA President, PRISM

Craig Schweikhard, CAJPA Vice President, SMCSIG

Andy Sells, CAJPA Past President, ACWA JPIA, left at 2:00pm

Janet Selby, CAJPA Secretary, NBSIA

Rose Burcina, RESIG, left at 2:00pm

Bill Scribner, Technology Chair, BETA Healthcare Group

Mike Pott, Legal Affairs Chair, PRISM

Scott Schimke, Golden State Risk Management Authority

Lois Gormley, Communications Chair, Schools Excess Liability Fund

Robin Flint, Legislative Chair, ACWA JPIA

Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority

Kimberly Dennis, Accreditation Chair, ACSIG

Staff & Guests:

Catherine Smith, CAJPA Executive Director

Carmen Berry, CAJPA Administrative Director

Melissa Feltz, CAJPA Account Executive

Dani Dejeu, CAJPA Administrative Assistant

Faith Borges, CAJPA Legislative Advocate, left at 2:05pm

Brooks Rice, Schools Insurance Authority

Call to Order & Opening Remarks Gina Dean

President Gina Dean called the meeting to order at 12:35 p.m. A quorum was established.

Approval of Agenda Gina Dean 1

President Dean requested addition of Financial Audit and EMBROS Discussion to the action items. Agenda is amended with changes. Past President Andy Sells motioned. Marinda Griese seconded. Motion passed.

Consent Calendar Gina Dean

Approval of December 17, 2021 Minutes

Approval of Preliminary 2021 Year End Financials

Approval of 2022 CAJPA Legislative Platforms

Past President Sells motioned. Vice President Craig Schweikhard seconded. Motion passed.

Discussion/Action Items

Accreditation Application and Contract Addendum

Accreditation Committee Chair Kimberly Dennis presented a base fee increase of $250 to the Accreditation program. There will also be exponent, application and captive fees. Fee increase will go through upon board approval. Dennis informed board that if fee increase is approved members will be notified in the quarterly message. Increase in Accreditation fees set to become active 7/1/22. If there is an issue mid report, Jim Marta will coordinate transition. Secretary Selby motioned to approve adjustment of accreditation fees and amend language. Vice President Schweikhard seconded. Motion passed.

PD Committee Structure Recommendations

Executive Director Smith informed the board about possible restructuring of the PD Committee to develop a more extensive program. Currently, there is a lack of time to spend on PD due to the annual conference planning. Smith suggested PD consist of 2 sub committees: 1- conference committee and 2- summit series committee. The goal being to accomplish diversification, bring in younger members, and incorporate virtual learning into operations. Feedback: LITL Committee Chair Marinda Griese questioned the workload to staff and effect on LITL. Administrative Director Carmen Berry seconds this will be best, and staff can figure out how to handle. Technology Chair Bill Scribner asks to first redefine roles of committees, particularly technology. Smith informed the board that committees can still provide content while expanding resources. If approved more development will happen and then be brought back to the board. Board wants to know more specifics on roles. Staff will create a detailed plan for board to review. Vice President Schweikhard supported this change and offered to help with the plan for this expansion.

CAJPA Board Eligibility Bylaws

President Dean shared language of bylaws isn’t clear about board eligibility due to verbiage. Board is asked to change words to describe intent. The issue being the words “public employee”. Discussion of a subcommittee to narrow down these changes will be addressed by Legal Affairs Committee Chair Mike Pott, Scott Schimke, and Secretary Selby.

Membership Report

Administrative Director Berry shared retention rates are lower than expected. Efforts will be focused on JPA members who have yet to renew. Direct phone calls will be made next.

Strategic Planning Meeting Dates

Administrative Director Berry presented potential dates and the board narrowed down May 9 – 10, 2022 as the next Strategic Planning meeting. Location is still pending. Rose Burcina recommended an outdoor space be available due to potential covid influences. Legislative Advocate Faith Borges is not available but will zoom in. Staff will send out save the date.

Financial Audit

Executive Director Smith informed board about annual financial audit costs that have increased to $15,000, which is a 50 % increase from last year. Smith asked board if they want to keep annual audit, have a review, or have something done externally. Accreditation Chair Dennis recommended looking elsewhere besides Gilbert due to price. Vice President Schweikhard suggested ROP with an audit every other year. Past President Sells informed board that review is a lot less intense and doesn’t supply strong details on transactions.

EMBROS Discussion

Accreditation Chair Dennis informed board about the misalignment of business practices with EMBROS. EMBROS has demanded mediation but since there is no contract signed for 2021 or 2022 there is no need for this step. Discussion of splitting payment into 3 checks: 1- NBSIA, 2-SIA, 3- SBASIA. Cover letter will be added to response to the mediation request. Going forward Accreditation Program will use different process for screening and not use companies but instead individuals. Executive Director Smith volunteered to handle next communication.

Standing Agenda Items/Updates

Legislative Committee

Committee Chair Robin Flint shared there will be a bill review day on the 14th. Legislative Advocate Borges informed the board about bill regarding minors, age 12 years and up, will be able to consent for vaccines. Any bills killed last year have one last chance to head to the floor.

Professional Development Committee

Committee Chair Craig Schweikhard informed the board that committee plans to meet again the second week in Feb to discuss the 43 session submissions for the annual conference that have been received and will be narrowed down.

Communications Committee

Committee Chair Lois Gormley informed the board that committee plans to meet again February 10th to discuss goals for 2022 and pick a vice chair.

LITL Committee

Committee Chair Marinda Griese informed the board that the committee plans to meet again March 8th.

Legal Affairs Committee Mike Pott

Committee Chair Mike Pott informed the board that he is back as chair and Zach Gifford is Vice Chair. Pott provided the following case law updates: approval of Amicus requests with ASKIP and PRISM. Oakland Unified – student assault case. AB 218 issues. LA Unified Supreme Court case.

Accreditation Committee

Committee Chair Kimberly Dennis informed the board that David DeBernardi stepped up as Vice Chair.

Finance Committee Committee Chair Puneet Behl was not present.

Technology Committee Committee Chair Bill Scribner shared that technology sessions for spring workshop have been selected and will reflect a deep dive on IT security. There will be a joint meeting with Finance next week to finalize. Registration opened today.

CCWC Committee Chair Martin Brady was not present.

General Roundtable – Open forum for issues raised by Board and Committee Chairs Skipped due to timing.

Next Meetings

• February 18, 2022 – Virtual

With no further business to discuss, the meeting was adjourned by Gina Dean at 2:12PM

Respectfully submitted,

Melissa Feltz

CAJPA Account Coordinator

February 18, 2022 Board Minutes

California Association of Joint Powers Authorities (CAJPA)

Board of Directors Meeting

Friday, February 18, 2022 12:30 – 2:30 pm

ZOOM

Attendees:

Gina Dean, CAJPA President, PRISM

Craig Schweikhard, CAJPA Vice President, SMCSIG

Andy Sells, CAJPA Past President, ACWA JPIA, left at 2:00pm

Janet Selby, CAJPA Secretary, NBSIA

Rose Burcina, RESIG, left at 1:30pm

Bill Scribner, Technology Chair, BETA Healthcare Group

Mike Pott, Legal Affairs Chair, PRISM

Scott Schimke, Golden State Risk Management Authority

Lois Gormley, Communications Chair, Schools Excess Liability Fund

Robin Flint, Legislative Chair, ACWA JPIA

Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority

Kimberly Dennis, Accreditation Chair, ACSIG

Scott Schimke, Golden State Risk Management Authority

Puneet Behl, Finance Chair, PRISM

John Stenerson, Self-Insured Schools of California (SISC)

Martin Brady, CCWC Chair, Schools Insurance Authority

Staff & Guests:

Catherine Smith, CAJPA Executive Director

Carmen Berry, CAJPA Administrative Director

Melissa Feltz, CAJPA Account Executive

Dani Dejeu, CAJPA Administrative Assistant

Faith Borges, CAJPA Legislative Advocate

Michelle Bechamps, AGRiP, Pooling Academy

Brooks Rice, Schools Insurance Authority

Call to Order & Opening Remarks

President Gean Dean called the meeting to order at 12:33 pm. A quorum was established.

Approval of Agenda

President Dean requested the addition of SB 335 and Workers Compensation Action Network to the Action Items section of the agenda. Scott Schimke motioned to approve this change. Vice President Craig Schweikhard seconded. Motion carried.

Consent Calendar

Approval of January 21, 2022 Minutes

Approval of the January 2022 Financials

CCWC Chair Martin Brady motioned to approve. LITL Chair Marinda Griese seconded. Motion carried.

Pooling Academy Demo and Q&A

Michelle Bechamps presented the pooling academy program to the CAJPA Board. The intent of the program was to provide an educational tool to pooling professionals. Michelle reassured the online platform was mobile friendly. CAJPA partnered with AGRiP in 2019 to support the production of the program. The intent is to provide online education content for staff and governing body members. Executive Director Catherine Smith informed the board that it’s important CAJPA’s members login through the CAJPA website. Secretary Janet Selby provided feedback which was to see

the full structure of the program and so they can make recommendations of which courses to take depending on the person and their position. There was a request to give access to a pooling member to go in and see the platform before investing.

Discussion/Action Items

LAD Appointment Attendees

Executive Director Smith requested direction from the board to see about past structure and open it up virtually to other attendees. Administrative Director Carmen Berry informed the board on past experiences going smoothly virtually with zooms and break out rooms. Smith stated they will be strategic about who they open it up to.

In Person Meeting Policy

President Dean recommended to leave it up to the committee chairs whether they want to stay virtual or move to be in person. Location will be the driving decision makers for this as well.

Membership Report Carmen

Administrative Assistant Dani Dejeu informed the board with updated numbers from that morning: 77 renewed members (83%) and 38 renewed members (60%). Will reach out to board at next meeting with any JPA’s that are slow to renew.

2022 Planning Session Catherine/Carmen

Still planning for May 9 & 10 but since Mother’s Day is the day before the board suggests moving the meeting to start later Monday.

SB 335 and Workers Compensation Action Network

SB335 was making trouble. Increased work comp and reduced review time from 90 days to 30 days. CAJPA was able to kill the bill.

$5,000 per year to be a directing member of this WCAN. The public side needs to be considered. Asking for CAJPA to be a contributing member. Challenging fight for this year. Invaluable voice for all of California. CCWC Chair Brady believed it would be a well-placed tool for CAJPA to be involved in this since they represent tax dollars. Executive Director Smith informed the board that this is more of a coalition of messaging. Secretary Selby asked to invite Jerry to next board meeting for presentation to get more acquainted with WCAN. Scott Schimke motioned to approve. Janet Selby seconded. Motion carried.

Standing Agenda Items/Updates (time permitting)

Legislative Committee

Skipped

Professional Development Committee

Committee Chair Schweikhard informed the board that sessions were chosen for the conference and time slot confirmations will happen next week. Registration for the fall conference will open in March. Executive Director Smith informed the board that there are only a few exhibitor/sponsors left.

Communications Committee

Committee Chair Gormley informed the board that the Communications Committee met last week and selected Brooks Rice as the new Vice Chair, working as an upper-level advisement for the PD committee. Committee decided to not get involved with annual conference and will remain as is to look at strategic communication goals.

February

LITL Committee

Administrative Executive Berry informed the board the date changed from March 29 to April 19 due to LAD.

Legal Affairs Committee

Skipped

Accreditation Committee

Skipped

Finance Committee

Account Coordinator Melissa Feltz and Berry updated the board with the Spring Workshop details- all sponsorships are sold except one.

Technology Committee

Skipped

CCWC

Skipped

General Roundtable – Open forum for issues raised by Board and Committee Chairs

Next Meetings

• March 18, 2022

• April 15, 2022

• May 9 – 10, 2022 Strategic Planning

• June 17, 2022

With no further business to discuss, the meeting was adjourned by Gina Dean at 1:48pm

Respectfully submitted,

Melissa Feltz

CAJPA Account Coordinator

California Association of Joint Powers Authorities (CAJPA)

Board of Directors Meeting

Friday, March 18, 2022 12:30 – 2:30 pm

Attendees:

Gina Dean, CAJPA President, PRISM

Craig Schweikhard, CAJPA Vice President, SMCSIG

Andy Sells, CAJPA Past President, ACWA JPIA

Janet Selby, CAJPA Secretary, NBSIA

Rose Burcina, RESIG

Bill Scribner, Technology Chair, BETA Healthcare Group

Scott Schimke, Golden State Risk Management Authority

Lois Gormley, Communications Chair, Schools Excess Liability Fund

Robin Flint, Legislative Chair, ACWA JPIA

Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority

Kimberly Dennis, Accreditation Chair, ACSIG

Puneet Behl, Finance Chair, PRISM

John Stenerson, Self Insured Schools of California (SISC)

Martin Brady, CCWC Chair, Schools Insurance Authority, joined 12:38 pm Mike Pott, Legal Affairs Chair, PRISM

Staff & Guests:

Catherine Smith, CAJPA Executive Director

Carmen Berry, CAJPA Administrative Director

Melissa Feltz, CAJPA Account Executive

Faith Borges, CAJPA Legislative Advocate

Brooks Rice, Schools Insurance Authority

Teri Anticevich, CAJPA Conference Planner

Jerry Azevedo, WCAN Representative

Call to Order & Opening Remarks

President Gina Dean called the meeting to order at 12:33pm. Quorum was established.

Approval of Agenda

Past President Andy Sells moved to approve the agenda with the addition of Item F – Tort Liability Project. Vice President Craig Schweikhard seconded. Motion carried.

Consent Calendar

Approval of February 18, 2022 Minutes

Approval of the February 18, 2022 Financials

Executive Director Catherine Smith informed the board that CAJPA financials are currently in excess and may adjust. Rose Burcina pointed Gina’s name was spelled incorrectly. With that change made, Rose Burcina motioned to approve the consent calendar. LITL Committee Chair Marinda Griese seconded. Motion approved.

Discussion/Action Items

Workers Comp Action Network Rep

Executive Director Smith recommended Legislative Advocate Faith Borges as advisory committee. Representative Jerry Azevedo addressed the board to discuss how WCAN represents their members of the employer community. WCAN supports front of the house and back of the house advocacy as well as a focus on messaging, social media, and

March 18, 2022 Board Minutes

grassroots. Representative Azevedo shared that there are many challenging bills in the legislature right now regarding claims operations. A big reform is expected. CAJPA appoints Borges as WCAN advisory committee. Rose Burcina moved to approve this motion. Andy Sells seconded. Motion carried.

Strategic Planning Agenda

Executive Director Smith shared with the board that May 9 & 10th is confirmed at the Lodge at Tiburon in the Bay Area for the meeting. Actual agenda is pending. Coalition SPA meeting is 10 am – 12pm that Monday so all board member schedules are being considered. The board asked to start at Noon on Monday to accommodate the Coalition meeting and Mother’s Day. Smith recommends wrapping up at 2pm on Tuesday. A survey will go out to the board to collect who is coming in when. Staff will set up a space for the SPA meeting to take place on site Monday.

Event Cancelation Insurance

CAJPA Conference Planner Teri Anticevich informed the board that pandemic, epidemics, and wildfires are not covered under the insurance plan available for the fall conference. Smith recommended getting event cancellation coverage. Price increased dramatically to $7,400 or $8,500. Teri Anticevich said if we have reduced attendance or issues with airports then the claim would be covered. Craig Schweikhard motioned to not buy the insurance. Scott Schimke seconded. Motion passed.

Covid Conference Notice

Administrative Director Berry informed the board that registration for the fall conference will open March 31st California Public Health and Safety states that event with over 1,000 people will require a negative covid test or proof of vaccination. If anything changes, staff will update the attendees. Staff will also put a wristband on people after checking vaccination and if they need a covid test they can get one onsite. Information will be provided when registration opens. Andy Sells motioned to approve the Covid notice. Marinda Griese seconded. Motion passed.

Membership Report

Carmen Berry informed the board that retention rate is 90%.

Tort Liability Project

Andy Sells informed the board about the project and that no more action is needed until the board is aware of the details. Martin Brady will use some of the information from the report to legislation. Sells recommendations are to change the language and instructions given to juries, inverse condemnation. Janet Selby recommended an internal/ external version. Andy Sells asked for a roundtable or presentation for it at the conference since CAJPA funds have paid for this. Communication is limited to a summary and will be distributed to the JPA members.

Upcoming Program Updates

Legislative Action Day March 29, 2022

Staff updated the board that there are 39 registered attendees. Lead back packets are ready, and meetings are set. Meeting confirmations will go out next Friday. Faith Borges updated the board that one third of the legislature is leaving so many staff are not aware of what CAJPA is. Robin Flint requested that 5 minutes is spent with people informing them about our purpose. LAD will be heavy worker’s comp this year. Borges was able to secure a speaker about single payer healthcare.

Spring Workshop April 26 – 27, 2022

Finance Committee Chair Puneet Behl informed the board that speakers have gotten all their deliverables in. The workshop currently has 64 attendees. The Technology Committee is meeting on March 28 to confirm session details with speakers.

LITL Program

LITL Committee Chair Marinda Griese shared there is another LITL program coming April 19.

Standing Agenda Items/Updates (time permitting)

Legislative Committee

Robin Flint updated the board that the committee met Monday, the 14th. New members were introduced. Level one key bills were low. Next meetings are hopefully in person for July and November with options for zoom. (hybrid)

Professional Development Committee

Craig Schweikhard updated the board that sessions for fall conference are reviewed and Berry slotted the sessions.

Communications Committee

Lois Gormley informed the board that the communications committee is set to meet next on April 25th

LITL Committee

Marinda Griese shared LITL’s last meeting was a brainstorm session of next program topics. SB 447 and wildfires.

Accreditation Committee

Kimberly Dennis updated the board that accreditation committee met this week, went through 5 studies and new applications for accreditation are going well. EMBROS final payment has been made. The board raised questions about Accreditation’s intent with the changes that have been in place.

Next Meetings

• April 15, 2022

• May 9 – 10, 2022 Strategic Planning

• June 17, 2022

With no further business to discuss, the meeting was adjourned by Gina Dean at 1:43 pm

Respectfully submitted, Melissa Feltz

CAJPA Account Coordinator

April 15, 2022 Board Minutes

California Association of Joint Powers Authorities (CAJPA)

Board of Directors Meeting

Friday, April 15, 2022 12:30 – 2:30 pm

Attendees:

Gina Dean, CAJPA President, PRISM

Craig Schweikhard, CAJPA Vice President, SMCSIG

Andy Sells, CAJPA Past President, ACWA JPIA

Rose Burcina, RESIG

Bill Scribner, Technology Chair, BETA Healthcare Group

Scott Schimke, Golden State Risk Management Authority

Lois Gormley, Communications Chair, Schools Excess Liability Fund

Robin Flint, Legislative Chair, ACWA JPIA

Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority

Martin Brady, CCWC Chair, Schools Insurance Authority

Mike Pott, Legal Affairs Chair, PRISM

Staff & Guests:

Catherine Smith, CAJPA Executive Director

Carmen Berry, CAJPA Administrative Director

Dani Dejeu, CAJPA Administrative Assistant

Faith Borges, CAJPA Legislative Advocate

Teri Anticevich, CAJPA Conference Planner

Call to Order & Opening Remarks

CAJPA President Gina Dean called the meeting to order at 12:34PM.

Approval of Agenda

Board gave consensus to approve the agenda as presented.

Consent Calendar

Approval of March 18, 2022, Minutes

Approval of the March 2022 Financials

Andy Sells motioned to approve the consent calendar. Martin Brady seconded. Motion carried.

Discussion/Action Items

Bylaws Board Eligibility Language

Executive Director Catherine Smith shared a document that stated the current language of how members can become a CAJPA board member. Language of concern can be found in the “Eligibility Section” of the document. The board agreed that the language is not clear enough to understand intent of a person can become a board member and revisions to be made on the language describing the required qualifications. The board came to consensus that more discussion needs to take place for a deeper conversation regarding this verbiage. There was a suggestion to push this conversation to the strategic planning session.

Membership Report

There are 7 memberships still needing renewal. Administrative Assistant Dani Dejeu will reach out to these remaining pools to collect membership dues.

Planning Session Topics

The strategic planning session will have a late start on Monday to accommodate board members who have a meeting that morning. Monday will conclude at 5:30pm to break for dinner. Due to this adjustment, Tuesday will begin early and adjourn around noon to allow for comfortable travel. The preliminary agenda was adjusted to reflect this. Staff decided to have a Sunday night reception for those who arrive early. Bylaw language adjustment will be added to this agenda. Other topics for discussion include; revenue diversification and succession planning for CAJPA.

Program Updates

Legislative Action Day March 29, 2022

Staff informed the board that 24 attendees attended. For next year, the goal is to have this event in person.

Spring Workshop April 26 – 27, 2022

A preliminary meeting with speakers happened last week to finalize sessions. There are 84 registrants thus far. Marketing emails will continue to be sent out. In terms of sponsors, we currently have $2,000 less than what we had in 2019.

LITL Program

Registration is little bit less than expected. This is part 2 of a two-part LITL program. No further business to report, everything running smoothly right now.

Standing Agenda Items/Updates (time permitting)

Legislative Committee – No update Professional Development Committee – No update Communications Committee – No update

LITL Committee – No update Legal Affairs Committee – No update Accreditation Committee – No update Finance Committee – No update Technology Committee – No update

CCWC

The board was informed there is a 18th annual conference scheduled for June 8 – 10th , 2022

Next Meetings

• May 9 – 10, 2022 Strategic Planning

• June 17, 2022 – In person SRMA

With no further business to discuss, President Gina Dean called the meeting to order at 2:04pm

Respectfully Submitted,

Daniela Dejeu

CAJPA Account Assistant

June

2022

Minutes

California Association of Joint Powers Authorities (CAJPA)

Board of Directors Meeting

Friday, June 17, 2022

Attendees:

Gina Dean, CAJPA President, PRISM

Craig Schweikhard, CAJPA Vice President, SMCSIG

Rose Burcina, RESIG

Bill Scribner, Technology Chair, BETA Healthcare Group

Lois Gormley, Communications Chair, Schools Excess Liability Fund

Marinda Griese, California Joint Powers Risk Management Authority

Martin Brady, Schools Insurance Authority

Mike Pott, Legal Affairs Chair, PRISM

Staff & Guests:

Catherine Smith, CAJPA Executive Director

Carmen Berry, CAJPA Deputy Director

Dani Dejeu, CAJPA Administrative Assistant

Faith Borges, CAJPA Legislative Advocate

Brooks Rice, Schools Insurance Authority

Call to Order & Opening Remarks

CAJPA President Gina Dean called the meeting to order at 12:39 p.m.

Approval of Agenda

Board gave consensus to approve the agenda as presented.

Consent Calendar

Approval of March 18, 2022, Minutes

Approval of the March 2022 Financials

Director Martin Brady motioned to approve the consent calendar. Director Rose Burcina seconded. Motion carried.

Discussion/Action Items

CPPA Coalition Update

Executive Director Catherine Smith shared the update that staff received on June 6 from Dane Hutchingson. Faith Borges added that although things did not go as well as the coalition had hoped Dane has offered to provide a one-time training for both public agency members as well as the contractor members. Faith will reach out to Dane for a final document that can be made public as well.

Next Meetings

• July 15, 2022 – Via Zoom for Part II of the strategic planning topics

With no further business to discuss, President Dean adjourned the meeting at 12:42 p.m. and moved into strategic planning.

Respectfully submitted,

Carmen Berry

CAJPA Deputy Executive Director

California Association of Joint Powers Authorities (CAJPA) Strategic Planning Session Part II: Board Eligibility

12:30 pm – 2:00 pm Friday, July 15, 2022

Executive Director Catherine Smith called the Strategic Planning Session Part II: Board Eligibility meeting to order at 12:34 pm. Smith informed the board that the intent of CAJPA’s bylaws may not be written correctly, or the definition of Eligibility is not clearly enough identified. The current bylaws state you must be a public employee of a member JPA or governing official of member JPA. This conversation about eligibility will drive our next set of leaders.

There is a consensus to restrict governing board to members not commercial liaisons. If input is desired from Associate or Commercial members, then there can be 2-4 times a year meeting to get their feedback and then return to the board with a full report.

The board agreed they are comfortable with the bylaws current verbiage with elimination of the PERS/STERS in the intent, removing reference to retirement systems.

The board agreed to let Scott Schimke serve out the remainder of his term and add language to show he has been “grandfathered in”.

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting

2:00 pm – 2:30 pm

Attendees:

Gina Dean, President, PRISM Nicole Montalvo, PRISM Faith Borges, CAJPA Legal Advocate

Craig Schweikhard, San Mateo County Schools Insurance Group Marinda Griese, CJPRMA Kimberly Dennis, ACSIG Robin Flint, ACWA JPIA Mike Pott, PRISM Rose Burcina, RESIG Brooks Rice, SIA Andy Sells, ACWA JPIA Puneet Behl, PRISM

Staff:

Catherine Smith, Executive Director

Carmen Berry, Deputy Executive Director Melissa Feltz, Account Coordinator Dani Dejeu, Administrative Assistant

Call to Order & Opening Remarks

CAJPA President Gina Dean called the meeting to order at 1:39 p.m.

July

Approval of Agenda

2022 Board Minutes

No changes were made to the agenda.

Consent Calendar Gina Dean

Approval of June 17, 2022, Minutes 2

Approval of the June 2022 Financials 6

Craig Schweikhard motioned to approve the June meeting minutes and financials. Marinda Griese seconded. Motion carried.

Discussion/Action Items

Approval of any Bylaws Changes if Needed 23

Direction is to remove the management and references to PERS and STRS. Staff will come back with language in future meeting. Craig Schweikhard motioned to approve these bylaws. Rose Burcina seconded. Motion carried.

Direction on Filling the Vacant Board Seat

Staff informed the board that due to Janet Selby’s retirement; a new secretary is needed to be appointed to complete the remainder her term as Secretary. Term expires December 31, 2024. Marinda Griese volunteered as Secretary. Craig Schweikhard motioned. Andy Sells seconded. Motion carried.

Possible appointees for vacant board seat include:

Michelle Reager

Kami Cliffton

Frank Williamson I Barbara Lubin I

Beth Lyons, PERMA I

Mark Howard

Jeff Brush, CJPIA I

Jeff Grubbs

Tim Fan, might be good to replace John Stenerson

Top Three suggestions from the board: Jeff Brush, Barbara Lubben, or Beth Lyons. Confirm their interest and come back next month to make the appointment.

Craig Schweikhard motioned to Grandfather Scott Schimke to complete his term on the CAJPA board. Rose Burcina seconded. Motion carried.

Next Meetings

Strategic Planning Topic: Diversification of Revenue Streams

August 19, 2022 - Zoom is chosen for the board.

With no further business to discuss, CAJPA President Gina Dean adjourned the meeting at 1:53 p.m.

Respectfully Submitted, Melissa Feltz

CAJPA Account Coordinator

August

2022

California Association of Joint Powers Authorities (CAJPA)

Friday, August 19, 2022

12:30 pm – 2:00 pm

Strategic Planning Session Part III: Revenue Diversification

Part 3 – Revenue Diversification Summary

The membership dues increase allowed us to stay in the positive with or without the conference. Presently, the conference is the main revenue source. Is there a way to offer benefits annually to encourage more associates? Either increase discount to conference or look at ways to expand the associate benefits over the year?

Areas to diversify revenue:

• Tiered membership – John will work with staff moving forward (with floor and ceiling) (Ratios member dues/nonmember dues) Catherine will research ASCE fees for example.

• Preconference sessions, specialized trainings

• Looking at adjusting conference fees

• Member benefits that incentivize associates

• Expanded PD opportunities

• Recruit new CEOs or Executives to support the gap

• Lift summit series programs that haven’t started

• Begin initial conversation on certificate program

California Association of Joint Powers Authorities (CAJPA)

Friday, August 19, 2022

12:30 pm – 2:00 pm

Board of Directors Meeting

Attendees:

Gina Dean, President, PRISM

Bill Scribner, BETA Healthcare Group

Craig Schweikhard, SMCSIG

Marinda Griese, CJPRMA Kimberly Dennis, ACSIG

Robin Flint, ACWA JPIA

Mike Pott, PRISM Martin Brady, SIA Rose Burcina, RESIG

Andy Sells, ACWA JPIA Puneet Behl, PRISM

Staff:

Catherine Smith, Executive Director

Carmen Berry, Deputy Executive Director

Melissa Feltz, Account Coordinator

Dani Dejeu, Administrative Assistant Faith Borges, CAJPA Legal Advocate

Brooks Rice, SIA

Call to Order & Opening Remarks

Gina Dean called the meeting to order at 1:26 pm. Quorum was established.

Consent Calendar Gina Dean

Approval of July 8, 2022, Minutes

Approval of the July 2022, Financials

Approval of New Legislative Committee Members

• Beverly Jensen, City of Lodi – WC

• Jamie Goff, Beta Health Care Group - JPA

Marinda Griese motioned to approve the agenda with the updated minutes. Andy Sells seconded. Motion carried.

Discussion/Action Items

Appointment of New Board Members

• Beth Lyons, PERMA

• Alex Smith, CJPIA

Gina Dean informed the board that Beth Lyons and Alex Smith have been selected to serve as the new directors. These two individuals will be replacing Janet Selby and Scott Schimke and carrying out the rest of their terms. Andy Sells motioned to approve the new board members. Martin Brady seconded. Motion carried.

Approval of New Accreditation Consultant

• Rose Burcina

Kimberly informed the board that Rose Burcina has been selected as the new consultant on the Accreditation Committee. Craig Schweikhard motioned to approve the appointment. Martin Brady seconded. Motion carried. Burcina abstained from the vote.

Update – Annual Conference

Carmen Berry reported out that total registration for the Annual Conference is in the high 700s and set to close August 26th. Melissa Feltz informed the board that all moderators are assigned, and two optional trainings will be provided. Catherine Smith reported that outdoor renovations are currently happening, the room type issue will be corrected, and construction is set to end September 7th. All of this is in writing except provided by our contact. Staff will add possible longer traffic time to the KBYG email. All 3 property room blocks are sold out.

Exhibitors and Sponsor Update

Berry shared that this year CAJPA has acquired 13 new exhibitors and sponsors and a waitlist is still pending. Revenues are around $75,000 more than budgeted.

COVID

CAJPA is going to follow recommended CDC guidelines. We will not be collecting vaccine cards or negative test. Decisions on how to handle are left up to the attendee’s discretion. Some masks will be made available if requested. Verbiage will include how people will be responsible to do their own due diligence. If there is a positive case the attendees will be made aware.

Update – Pooling Academy

Berry shared the document showing the update. Michelle Beachamps will be at the conference with a pooling academy demo.

Next Meetings

September 16th board meeting is cancelled and changed to a Board Mixer Tuesday, September 13, at 4 pm after Golf Tournament.

With no further business to discuss, the meeting was adjourned at 1:52 pm

Respectfully Submitted,

Melissa Feltz

CAJPA Account Coordinator

Powers

Balance Sheet

As of September 30, 2022

Sep 30, 22

ASSETS

Current Assets

Checking/Savings

10000.0 · Restricted Cash Accounts 1000.00 · CA Bank Scholarship Checking 6,933.84 1001.00 · CA Bank Scholarship M/M 19,427.40

Total 10000.0 · Restricted Cash Accounts 26,361.24

11000 · Unrestricted Bank Accounts 1115.00 · Local Agency Investment Fund 163,975.94 1110.00 · CA B&T - General Checking 1931 217,458.00 1105.00 · CA B&T - Money Market 7629 338,369.66

Total 11000 · Unrestricted Bank Accounts 719,803.60

Total Checking/Savings 746,164.84

Other Current Assets

1201 · YM Accounts Receivable 37,215.00 1500 · Prepaid Expenses

1500.1 · Fall Conference Prepaid Exp 4,594.83 1500 · Prepaid Expenses - Other 1,501.86

Total 1500 · Prepaid Expenses 6,096.69

Total Other Current Assets 43,311.69

Total Current Assets 789,476.53

TOTAL ASSETS 789,476.53

LIABILITIES & EQUITY Liabilities

Current Liabilities

Other Current Liabilities 2410.00 · Accreditations in Progress-Inc 20,542.50

Total Other Current Liabilities 20,542.50

Total Current Liabilities 20,542.50

Total Liabilities 20,542.50

Equity

3901.00 · TRNA 26,396.09

Retained Earnings 144,953.22

Net Income 597,584.72

Total Equity 768,934.03

TOTAL LIABILITIES & EQUITY 789,476.53

Ordinary Income/Expense Income

Association of Joint Powers Authorities (CAJPA) Profit & Loss Previous Year Comparison

through September 2022

Jan - Sep 22 Jan - Sep 21 $ Change

4015.00 · Accreditation Administrative 1,000.00 0.00 1,000.00

4010.00 · Accreditation Studies 70,050.00 69,662.50 387.50

4040 · CAJPA Dues Income

4040.1 · Current Year Dues

4040.3 · JPA Member Dues 174,000.00 136,500.00 37,500.00

4040.4 · Associate Member Dues 127,500.00 123,100.00 4,400.00

4040.5 · Affiliate Member Dues 14,000.00 6,000.00 8,000.00

Total 4040.1 · Current Year Dues 315,500.00 265,600.00 49,900.00

Total 4040 · CAJPA Dues Income 315,500.00 265,600.00 49,900.00

4070 · Fall Conference Income

4070.1 · Conference Registration Fees 304,650.00 0.00 304,650.00

4070.2 · Golf Registration Fees 13,500.00 0.00 13,500.00

4070.3 · Golf sponsorships 15,500.00 6,775.00 8,725.00

4070.4 · Exhibitor Income 118,000.00 112,200.00 5,800.00 4070.5 · Sponsorships 250,250.00 135,600.00 114,650.00 4070.8 · Mulligan Ticket Sales-golf tour 755.00 0.00 755.00

Total 4070 · Fall Conference Income 702,655.00 254,575.00 448,080.00

4071.00 · Legislative Action Day Income 4071.1 · LAD-Registration Fees 0.00 0.00 0.00

Total 4071.00 · Legislative Action Day Income 0.00 0.00 0.00

4073.00 · Finance & Tech Spring Training 4073.1 · FT-Registration Fees 14,800.00 13,516.00 1,284.00 4073.2 · FT-Sponsorships 8,000.00 600.00 7,400.00

Total 4073.00 · Finance & Tech Spring Training 22,800.00 14,116.00 8,684.00

4074.0 · LITL Educational Programs 4074.2 · Program Sponsors 1,000.00 0.00 1,000.00 4074.1 · Registration Fees 1,780.00 7,890.00 -6,110.00

Total 4074.0 · LITL Educational Programs 2,780.00 7,890.00 -5,110.00

4080.0 · Scholarship Income 4080.4 · SCH-Interest Income 3.20 1.46 1.74

Total 4080.0 · Scholarship Income 3.20 1.46 1.74

4090 · Assn Interest Income 4090.1 · LAIF 529.39 568.71 -39.32 4090.3 · Money Market 133.00 55.29 77.71

Total 4090 · Assn Interest Income 662.39 624.00 38.39

4093 · Public Entity Data Collection P 0.00 7,000.00 -7,000.00

4095 · Misc Other Income 4095.1 · Website Job Postings 4,100.00 3,500.00 600.00

Total 4095 · Misc Other Income 4,100.00 3,500.00 600.00

Total Income 1,119,550.59 622,968.96 496,581.63

Gross Profit 1,119,550.59 622,968.96 496,581.63

Association of Joint Powers Authorities (CAJPA) Profit & Loss Previous Year Comparison

Jan - Sep 22 Jan - Sep 21 $ Change Expense

6100 · Fall Conference Expense

6110 · Printing and Materials 6100.55 · Postage & Shipping 17.36 0.00 17.36 6100.60 · Printing/Design of Programs 2,800.00 0.00 2,800.00 6100.70 · FC-Signage 1,536.53 0.00 1,536.53 6100.80 · Supplies- Badges, Ribbons, Etc. 1,410.95 0.00 1,410.95 6100.75 · Sponsored Attendee Giveaways 14,732.49 0.00 14,732.49 6100.30 · Hotel Keys 3,559.04 3,559.04 0.00

Total 6110 · Printing and Materials 24,056.37 3,559.04 20,497.33

6113 · Exhibitor Expense 847.77 0.00 847.77

6118 · Social Functions/F&B 6118.40 · FC-Food & Beverage/Tips-Other 12,000.00 0.00 12,000.00 6118.20 · FC-Decorations and Centerpieces 306.75 699.82 -393.07 6118.80 · FC-Music/Entertainment 6,500.00 0.00 6,500.00

Total 6118 · Social Functions/F&B 18,806.75 699.82 18,106.93

6120 · Administrative/Operations

6133 · Grand Prize Drawing 3,000.00 0.00 3,000.00 6141 · Misc. Supplies/ Gifts/ Awards 100.05 0.00 100.05 6158 · Staff Travel 0.00 400.90 -400.90

Total 6120 · Administrative/Operations 3,100.05 400.90 2,699.15 6163 · Speaker Fees/Travel Costs 6163.20 · Speaker Honorarium 26,000.00 0.00 26,000.00 6163.40 · Speaker Gifts 400.00 0.00 400.00 6163 · Speaker Fees/Travel Costs - Other 7,500.00 0.00 7,500.00

Total 6163 · Speaker Fees/Travel Costs 33,900.00 0.00 33,900.00 6167 · Fall Conference Golf Tournament 6167.80 · Tournament Exp/Green Fees 15,250.00 0.00 15,250.00 6167.40 · Insurance 180.00 162.00 18.00 6167.50 · Prizes/Gifts 519.59 519.59 0.00 6167.10 · Awards Reception 269.21 0.00 269.21 6167.60 · Signage 712.00 0.00 712.00

Total 6167 · Fall Conference Golf Tournament 16,930.80 681.59 16,249.21 6100 · Fall Conference Expense - Other 0.00 2,000.00 -2,000.00

Total 6100 · Fall Conference Expense 97,641.74 7,341.35 90,300.39

6175 · Legislative Action Day Expense 6175.40 · Program materials & Regis exp 119.95 519.95 -400.00

6175 · Legislative Action Day Expense - Other 0.00 7,500.00 -7,500.00

Total 6175 · Legislative Action Day Expense 119.95 8,019.95 -7,900.00 6178 · Finance & Tech Workshop

6178.40 · FT-Program printing prod 342.56 0.00 342.56 6178.60 · FT-Program mat & Regis exp 856.37 300.00 556.37 6178.80 · FT-Food and Beverage 20,923.51 0.00 20,923.51

6178 · Finance & Tech Workshop - Other 350.00 0.00 350.00

Association of Joint Powers Authorities (CAJPA) Profit & Loss Previous Year Comparison

through September 2022

Jan - Sep 22 Jan - Sep 21 $ Change

Total 6178 · Finance & Tech Workshop 22,472.44 300.00 22,172.44

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs 4,959.00 5,400.00 -441.00 6185.50 · Accreditation Program Manager 9,000.00 9,000.00 0.00

6185.40 · Accreditation Cons - Studies 63,045.00 62,696.25 348.75 6185.60 · Certificates/Framing 0.00 831.51 -831.51 6185.80 · ACCR-Postage 424.00 213.78 210.22

6185 · Accreditation Program - Other 0.00 1,890.00 -1,890.00

Total 6185 · Accreditation Program 77,428.00 80,031.54 -2,603.54

6193 · Accounting 6193.20 · Annual Financial Audit 80.00 9,624.75 -9,544.75

Total 6193 · Accounting 80.00 9,624.75 -9,544.75

6345 · Bank Service Charge

A42 · Checking Account 667.00 532.00 135.00

B49 · Credit Card Processing Fees 18,574.93 17,693.97 880.96

Total 6345 · Bank Service Charge 19,241.93 18,225.97 1,015.96 6200 · Meetings

6290 · Other Meetings

6297 · Strategic Planning 6297.60 · F&B, Facility, Travel 750.00 15,058.40 -14,308.40

Total 6297 · Strategic Planning 750.00 15,058.40 -14,308.40

Total 6290 · Other Meetings 750.00 15,058.40 -14,308.40 6210 · Accreditation Commitee Meetings

6210.50 · AC-Food & Beverage 291.81 0.00 291.81

Total 6210 · Accreditation Commitee Meetings 291.81 0.00 291.81 6220 · Board of Directors Meetings 0.00 228.64 -228.64

Total 6200 · Meetings 1,041.81 15,287.04 -14,245.23 6320 · Assn Insurance

6320.10 · Liability and E&O 16,175.78 9,309.85 6,865.93

Total 6320 · Assn Insurance 16,175.78 9,309.85 6,865.93 6330.00 · Legal Expenses 6330.60 · Attorney Fees 1,485.00 648.00 837.00 6330.00 · Legal Expenses - Other 25.00 0.00 25.00

Total 6330.00 · Legal Expenses 1,510.00 648.00 862.00 6340 · Dues & Memberships

6340.30 · CA Coalition on Workers Comp 3,310.00 3,310.00 0.00 6340.20 · AGRIP 13,200.00 11,834.00 1,366.00 6340.10 · CA Public Private Alliance 1,500.00 4,000.00 -2,500.00 6340 · Dues & Memberships - Other 5,000.00 0.00 5,000.00

Total 6340 · Dues & Memberships 23,010.00 19,144.00 3,866.00 6350 · Office Supplies

6350.80 · Volunteer Recognition/Gifts 212.28 0.00 212.28 6350.60 · Records Storage 797.77 675.75 122.02

Total 6350 · Office Supplies 1,010.05 675.75 334.30

California Association of Joint Powers Authorities (CAJPA) Profit & Loss Previous Year Comparison

January through September 2022

Jan - Sep 22 Jan - Sep 21 $ Change

6370 · Postage & Delivery 6370.90 · Administrative 115.29 88.39 26.90

Total 6370 · Postage & Delivery 115.29 88.39 26.90

6380 · Printing & Reproduction

6380.80 · Stationery Supplies

0.00 4.40 -4.40 6380.60 · Misc. Printing & Reproduction 128.24 124.40 3.84

Total 6380 · Printing & Reproduction 128.24 128.80 -0.56

6390 · Professional Fees 6390.10 · Association Management 187,976.88 180,747.00 7,229.88 6390.40 · Legislative Advocacy 6390.44 · Expenses 231.00 347.10 -116.10 6390.46 · Retainer 63,747.00 63,747.00 0.00

Total 6390.40 · Legislative Advocacy 63,978.00 64,094.10 -116.10

Total 6390 · Professional Fees 251,954.88 244,841.10 7,113.78 6420 · Telephone 367.07 418.41 -51.34

6430 · Travel Expense 6430.50 · PARMA Travel & Marketing 2,979.80 450.00 2,529.80

Total 6430 · Travel Expense 2,979.80 450.00 2,529.80 6440 · Website

6440.70 · Software & Licensing 6,688.89 9,126.19 -2,437.30

Total 6440 · Website 6,688.89 9,126.19 -2,437.30

Total Expense 521,965.87 423,661.09 98,304.78

Net Ordinary Income 597,584.72 199,307.87 398,276.85 Other Income/Expense Other Expense

8110 · Previous Years Adjusments

0.00 -1,500.00 1,500.00

Total Other Expense 0.00 -1,500.00 1,500.00

Net Other Income 0.00 1,500.00 -1,500.00

Net Income 597,584.72 200,807.87 396,776.85

California Association of Joint Powers Authorities (CAJPA) Profit & Loss Budget vs.

Jan - Sep 22 Budget $ Over Budget % of Budget

Ordinary Income/Expense Income

4015.00 · Accreditation Administrative 1,000.00

4010.00 · Accreditation Studies 70,050.00 125,000.00 -54,950.00 56.04%

4040 · CAJPA Dues Income

4040.1 · Current Year Dues 4040.3 · JPA Member Dues 174,000.00 192,000.00 -18,000.00 90.63% 4040.4 · Associate Member Dues 127,500.00 152,500.00 -25,000.00 83.61% 4040.5 · Affiliate Member Dues 14,000.00 8,000.00 6,000.00 175.0%

Total 4040.1 · Current Year Dues 315,500.00 352,500.00 -37,000.00 89.5%

Total 4040 · CAJPA Dues Income 315,500.00 352,500.00 -37,000.00 89.5%

4070 · Fall Conference Income

4070.1 · Conference Registration Fees 304,650.00 214,500.00 90,150.00 142.03%

4070.2 · Golf Registration Fees 13,500.00 16,000.00 -2,500.00 84.38%

4070.3 · Golf sponsorships 15,500.00 10,000.00 5,500.00 155.0%

4070.4 · Exhibitor Income 118,000.00 134,200.00 -16,200.00 87.93%

4070.5 · Sponsorships 250,250.00 155,000.00 95,250.00 161.45%

4070.8 · Mulligan Ticket Sales-golf tour 755.00

Total 4070 · Fall Conference Income 702,655.00 529,700.00 172,955.00 132.65%

4073.00 · Finance & Tech Spring Training

4073.1 · FT-Registration Fees 14,800.00 14,000.00 800.00 105.71%

4073.2 · FT-Sponsorships 8,000.00 1,000.00 7,000.00 800.0%

Total 4073.00 · Finance & Tech Spring Training 22,800.00 15,000.00 7,800.00 152.0%

4074.0 · LITL Educational Programs

4074.2 · Program Sponsors 1,000.00 0.00 1,000.00 100.0% 4074.1 · Registration Fees 1,780.00 3,500.00 -1,720.00 50.86%

Total 4074.0 · LITL Educational Programs 2,780.00 3,500.00 -720.00 79.43%

4075.0 · Summit Series Program

4075.1 · SS-Current CEO Training 0.00 10,000.00 -10,000.00 0.0%

4075.3 · SS-Board Governance Training 0.00 5,000.00 -5,000.00 0.0%

Total 4075.0 · Summit Series Program 0.00 15,000.00 -15,000.00 0.0%

4080.0 · Scholarship Income

4080.1 · Raffle Ticket Sales 0.00 700.00 -700.00 0.0% 4080.3 · Other Scholarship Income 0.00 820.00 -820.00 0.0% 4080.4 · SCH-Interest Income 3.20 3.00 0.20 106.67%

Total 4080.0 · Scholarship Income 3.20 1,523.00 -1,519.80 0.21%

· Assn Interest Income

· LAIF 529.39 800.00 -270.61 66.17%

· Money Market 133.00 80.00 53.00 166.25%

Total 4090 · Assn Interest Income 662.39 880.00 -217.61 75.27%

· Public Entity Data Collection P

· Misc Other Income

· Website Job Postings

0.00 0.00 0.0%

4,000.00 100.00 102.5%

Misc Other Income 4,100.00 4,000.00 100.00 102.5%

of Joint Powers Authorities (CAJPA) Profit & Loss Budget vs. Actual

Jan - Sep 22 Budget $ Over Budget % of Budget Expense

6100 · Fall Conference Expense

6110 · Printing and Materials

6100.35 · Tickets/Trifolds/Session HO

0.00 2,800.00 -2,800.00 0.0%

6100.45 · Mobile App. 0.00 6,000.00 -6,000.00 0.0%

6100.55 · Postage & Shipping 17.36 750.00 -732.64 2.32%

6100.60 · Printing/Design of Programs 2,800.00 5,000.00 -2,200.00 56.0%

6100.65 · Registration Brochure/Logo Des. 0.00 2,000.00 -2,000.00 0.0%

6100.70 · FC-Signage 1,536.53 1,500.00 36.53 102.44%

6100.80 · Supplies- Badges, Ribbons, Etc. 1,410.95 500.00 910.95 282.19%

6100.75 · Sponsored Attendee Giveaways 14,732.49 32,000.00 -17,267.51 46.04%

6100.30 · Hotel Keys 3,559.04 0.00 3,559.04 100.0%

Total 6110 · Printing and Materials 24,056.37 50,550.00 -26,493.63 47.59%

6113 · Exhibitor Expense 847.77 13,450.00 -12,602.23 6.3%

6116 · Audio/Visual 0.00 39,000.00 -39,000.00 0.0%

6118 · Social Functions/F&B

6118.40 · FC-Food & Beverage/Tips-Other 12,000.00 93,800.00 -81,800.00 12.79%

6118.20 · FC-Decorations and Centerpieces 306.75 2,000.00 -1,693.25 15.34%

6118.80 · FC-Music/Entertainment 6,500.00 3,000.00 3,500.00 216.67%

6118.60 · FC-Meeting space/breakouts 0.00 10,000.00 -10,000.00 0.0%

6118 · Social Functions/F&B - Other 0.00 200.00 -200.00 0.0%

Total 6118 · Social Functions/F&B 18,806.75 109,000.00 -90,193.25 17.25%

6120 · Administrative/Operations

6123 · Attendance Tracking / CPE

0.00 12,000.00 -12,000.00 0.0%

6127 · FC-Credit Card Processing Fees 0.00 3,500.00 -3,500.00 0.0% 6129 · Event Cancellation Insurance 0.00 2,500.00 -2,500.00 0.0% 6133 · Grand Prize Drawing 3,000.00 3,500.00 -500.00 85.71% 6141 · Misc. Supplies/ Gifts/ Awards 100.05 1,000.00 -899.95 10.01% 6158 · Staff Travel 0.00 8,500.00 -8,500.00 0.0%

Total 6120 · Administrative/Operations 3,100.05 31,000.00 -27,899.95 10.0%

6163 · Speaker Fees/Travel Costs

6163.20 · Speaker Honorarium 26,000.00 40,000.00 -14,000.00 65.0% 6163.60 · Speaker Travel 0.00 5,500.00 -5,500.00 0.0% 6163.40 · Speaker Gifts 400.00 2,000.00 -1,600.00 20.0%

6163 · Speaker Fees/Travel Costs - Other 7,500.00 0.00 7,500.00 100.0%

Total 6163 · Speaker Fees/Travel Costs 33,900.00 47,500.00 -13,600.00 71.37% 6165 · Board & Committee Expense 0.00 1,500.00 -1,500.00 0.0%

6167 · Fall Conference Golf Tournament

6167.80 · Tournament Exp/Green Fees 15,250.00 17,500.00 -2,250.00 87.14% 6167.30 · Food/beverge (Golf) 0.00 5,000.00 -5,000.00 0.0% 6167.40 · Insurance 180.00 200.00 -20.00 90.0% 6167.50 · Prizes/Gifts 519.59 1,500.00 -980.41 34.64%

6167.10 · Awards Reception 269.21 6167.60 · Signage 712.00 1,600.00 -888.00 44.5%

Total 6167 · Fall Conference Golf Tournament 16,930.80 25,800.00 -8,869.20 65.62% 6100 · Fall Conference Expense - Other 0.00 1.00 -1.00 0.0%

Total 6100 · Fall Conference Expense 97,641.74 317,801.00 -220,159.26 30.72%

California Association of Joint Powers Authorities (CAJPA) Profit & Loss Budget vs. Actual

through September 2022

Jan - Sep 22 Budget $ Over Budget % of Budget

6175 · Legislative Action Day Expense

6130.60 · Program printing & production

0.00 500.00 -500.00 0.0%

6175.40 · Program materials & Regis exp 119.95 0.00 119.95 100.0%

6170.60 · Food and Rental 0.00 1,500.00 -1,500.00 0.0%

6175 · Legislative Action Day Expense - Other 0.00 0.00 0.00 0.0%

Total 6175 · Legislative Action Day Expense 119.95 2,000.00 -1,880.05 6.0%

6178 · Finance & Tech Workshop

6178.20 · FT-Audio/Visual 0.00 3,000.00 -3,000.00 0.0%

6178.40 · FT-Program printing prod 342.56 500.00 -157.44 68.51%

6178.60 · FT-Program mat & Regis exp 856.37 1,000.00 -143.63 85.64%

6178.80 · FT-Food and Beverage 20,923.51 10,500.00 10,423.51 199.27%

6178 · Finance & Tech Workshop - Other 350.00

Total 6178 · Finance & Tech Workshop 22,472.44 15,000.00 7,472.44 149.82%

6180 · Other Workshops and Training

6180.10 · LITL Programs

0.00 2,500.00 -2,500.00 0.0%

Total 6180 · Other Workshops and Training 0.00 2,500.00 -2,500.00 0.0%

6181 · Summit Series

6181.30 · SS-Board Governance Training

0.00 2,500.00 -2,500.00 0.0%

6181.40 · SS-Pool ProfessionalsTraining 0.00 104,000.00 -104,000.00 0.0%

6181 · Summit Series - Other 0.00 1.00 -1.00 0.0%

Total 6181 · Summit Series 0.00 106,501.00 -106,501.00 0.0%

6185 · Accreditation Program

6185.20 · Accreditation Consultant-Mtgs 4,959.00 5,400.00 -441.00 91.83%

6185.50 · Accreditation Program Manager 9,000.00 12,000.00 -3,000.00 75.0%

6185.40 · Accreditation Cons - Studies 63,045.00 118,000.00 -54,955.00 53.43%

6185.60 · Certificates/Framing 0.00 2,000.00 -2,000.00 0.0%

6185.80 · ACCR-Postage 424.00 600.00 -176.00 70.67%

Total 6185 · Accreditation Program 77,428.00 138,000.00 -60,572.00 56.11% 6193 · Accounting

6193.20 · Annual Financial Audit 80.00 10,000.00 -9,920.00 0.8% 6193.40 · Year End Tax 0.00 10.00 -10.00 0.0%

6193.60 · Tax Preparation 0.00 3,500.00 -3,500.00 0.0% 6193.70 · Business Filings 0.00 20.00 -20.00 0.0%

Total 6193 · Accounting 80.00 13,530.00 -13,450.00 0.59%

Bank Service Charge

Checking Account

700.00 -33.00 95.29%

Credit Card Processing Fees 18,574.93 18,000.00 574.93 103.19%

Total 6345

Bank Service Charge 19,241.93 18,700.00 541.93 102.9%

Meetings

Other Meetings

Strategic Planning

F&B, Facility, Travel

Total 6297 · Strategic Planning

Total 6290

Other Meetings

Accreditation Commitee Meetings

AC-Copies & Postage

AC-Food & Beverage

16,000.00 -15,250.00 4.69%

16,000.00 -15,250.00 4.69%

16,000.00 -15,250.00 4.69%

500.00 -500.00 0.0%

1,400.00 -1,108.19 20.84%

California Association of Joint Powers Authorities (CAJPA) Profit & Loss Budget vs. Actual

through September 2022

Jan - Sep 22 Budget $ Over Budget % of Budget

6210 · Accreditation Commitee Meetings - Other 0.00 2,500.00 -2,500.00 0.0%

Total 6210 · Accreditation Commitee Meetings 291.81 4,400.00 -4,108.19 6.63%

6220 · Board of Directors Meetings

6220.20 · Board Member Travel 0.00 2,500.00 -2,500.00 0.0% 6220.60 · BOD-Food & Beverage 0.00 2,500.00 -2,500.00 0.0%

Total 6220 · Board of Directors Meetings 0.00 5,000.00 -5,000.00 0.0%

6240 · Finance Committee 6240.60 · FIN-Food & Beverage 0.00 750.00 -750.00 0.0%

Total 6240 · Finance Committee 0.00 750.00 -750.00 0.0%

6250 · Legislative Commitee Meetings 6250.40 · LC-Food & Beverage 0.00 1,000.00 -1,000.00 0.0%

Total 6250 · Legislative Commitee Meetings 0.00 1,000.00 -1,000.00 0.0%

6260.0 · LITL Committee Meetings 6260.40 · JR-Food & Beverage 0.00 500.00 -500.00 0.0%

Total 6260.0 · LITL Committee Meetings 0.00 500.00 -500.00 0.0%

6270 · Prof Dev Committee Meetings 6270.40 · EC-Food & Beverage 0.00 500.00 -500.00 0.0%

Total 6270 · Prof Dev Committee Meetings 0.00 500.00 -500.00 0.0%

6280 · Technology Committee 6280.10 · TC-Food & Beverage 0.00 750.00 -750.00 0.0%

Total 6280 · Technology Committee 0.00 750.00 -750.00 0.0%

Total 6200 · Meetings 1,041.81 28,900.00 -27,858.19 3.61%

6320 · Assn Insurance

6320.10 · Liability and E&O

16,175.78 12,500.00 3,675.78 129.41%

Total 6320 · Assn Insurance 16,175.78 12,500.00 3,675.78 129.41% 6330.00 · Legal Expenses 6330.60 · Attorney Fees 1,485.00 2,000.00 -515.00 74.25% 6330.20 · Amicus Briefs 0.00 6,000.00 -6,000.00 0.0% 6330.00 · Legal Expenses - Other 25.00

Total 6330.00 · Legal Expenses 1,510.00 8,000.00 -6,490.00 18.88%

6340 · Dues & Memberships 6340.30 · CA Coalition on Workers Comp 3,310.00 3,500.00 -190.00 94.57% 6340.20 · AGRIP 13,200.00 12,000.00 1,200.00 110.0% 6340.10 · CA Public Private Alliance 1,500.00 0.00 1,500.00 100.0% 6340 · Dues & Memberships - Other 5,000.00

Total 6340 · Dues & Memberships 23,010.00 15,500.00 7,510.00 148.45% 6350 · Office Supplies 6350.40 · Office Supplies-Misc.

· Volunteer Recognition/Gifts 212.28

· Records Storage

100.00 -100.00 0.0%

900.00 -102.23 88.64%

Total 6350 · Office Supplies 1,010.05 1,000.00 10.05 101.01%

· Postage & Delivery

· Administrative

6370 · Postage & Delivery

· Printing & Reproduction

Stationery Supplies

Misc. Printing & Reproduction

200.00 -84.71 57.65%

200.00 -84.71 57.65%

-121.76 51.3%

Association of Joint Powers Authorities (CAJPA) Profit & Loss Budget vs. Actual

through September 2022

Jan - Sep 22 Budget $ Over Budget % of Budget

Total 6380 · Printing & Reproduction 128.24 250.00 -121.76 51.3%

6390 · Professional Fees

6390.10 · Association Management 187,976.88 247,200.00 -59,223.12 76.04%

6390.40 · Legislative Advocacy 6390.42 · FPPC Filings

0.00 150.00 -150.00 0.0% 6390.44 · Expenses 231.00 400.00 -169.00 57.75%

6390.46 · Retainer 63,747.00 85,000.00 -21,253.00 75.0%

Total 6390.40 · Legislative Advocacy 63,978.00 85,550.00 -21,572.00 74.78%

Total 6390 · Professional Fees 251,954.88 332,750.00 -80,795.12 75.72%

6410 · Scholarship Expenses

6410.40 · Scholarships 0.00 1,000.00 -1,000.00 0.0%

Total 6410 · Scholarship Expenses 0.00 1,000.00 -1,000.00 0.0%

6420 · Telephone 367.07 1,000.00 -632.93 36.71%

6430 · Travel Expense

6430.60 · Misc. Travel & Lodging 0.00 500.00 -500.00 0.0% 6430.50 · PARMA Travel & Marketing 2,979.80 2,250.00 729.80 132.44%

Total 6430 · Travel Expense 2,979.80 2,750.00 229.80 108.36%

6440 · Website

6440.10 · Domain Fee

0.00 20.00 -20.00 0.0% 6440.70 · Software & Licensing 6,688.89 9,200.00 -2,511.11 72.71%

Total 6440 · Website 6,688.89 9,220.00 -2,531.11 72.55%

Total Expense 521,965.87 1,027,102.00 -505,136.13 50.82%

Net Ordinary Income 597,584.72 20,001.00 577,583.72 2,987.77%

Net Income 597,584.72 20,001.00 577,583.72 2,987.77%

0.00

662.39

4,100.00

1,119,550.59

22,472.44

77,428.00

19,241.93

1,041.81

16,175.78 16,175.78

0.00 1,510.00 1,510.00

0.00 0.00 0.00 0.00 23,010.00 23,010.00

0.00 0.00 0.00 0.00 0.00 1,010.05 1,010.05

0.00 0.00 0.00 115.29 115.29

0.00 0.00 0.00 0.00 0.00 128.24 128.24

0.00 0.00 0.00 0.00

251,954.88 251,954.88

367.07 367.07

0.00 2,979.80 2,979.80

6,688.89 6,688.89

0.00 22,472.44 324,011.93 521,965.87

315,500.00 605,013.26 4,100.00 -119.95 2,780.00 0.00 1.52 327.56 -323,347.86 597,584.72

Income -6,669.81 315,500.00 605,013.26 4,100.00 -119.95 2,780.00 0.00 1.52 327.56 -323,347.86 597,584.72

Association of Joint Powers Authorities (CAJPA) Prepaid Expense

As of September 30, 2022

Type Date Num Name

1500 · Prepaid Expenses

1500.1 · Fall Conference Prepaid Exp

Bill 07/20/2022 10158 Atipikel

Memo Amount

2021 Conference - (6100.75) -(750-PopSockets Swappable PopGrip) -Moved to 2022 4,594.83

Total 1500.1 · Fall Conference Prepaid Exp 4,594.83

1500 · Prepaid Expenses - Other

Bill 03/03/2022 1020-1000026952 YourMembership.com

Your Membership (6440.70) - YM Annual Service 1/1/23-3/31/23 - (4/1/22-3/31/23) 1,501.86

Total 1500 · Prepaid Expenses - Other 1,501.86

Total 1500 · Prepaid Expenses 6,096.69

TOTAL 6,096.69

Date Number Balance GL Code/Item Name

Last Name Organization

FALL CONFERENCE - 2022:Registration 4070.1 Wood FASIS 5/12/2022 200006248 300.00 FALL CONFERENCE - 2022:Registration 4070.1

5/2/2022 200006210 50.00

DiDomenico Public Risk Innovations, Solutions, and Management (P 6/9/2022 200006353 900.00 FALL CONFERENCE - 2022:Registration 4070.1

Monge Murrieta Valley Unified School District 6/15/2022 200006377 300.00 FALL CONFERENCE - 2022:Registration 4070.1 Vackar West San Gabriel JPA - Glendora Unified 6/16/2022 200006383 300.00 FALL CONFERENCE - 2022:Registration 4070.1 Haggard North Valley Schools Insurance Group (NVSIG) 6/22/2022 200006411 50.00 FALL CONFERENCE - 2022:Registration 4070.1 Mosier Schools Insurance Group 7/5/2022 200006457 700.00 FALL CONFERENCE - 2022:Registration 4070.1 Chapanar Lexitas 7/19/2022 200006510 700.00 FALL CONFERENCE - 2022:Registration 4070.1 Gutierrez MVUSD 7/19/2022 200006511 1,800.00 FALL CONFERENCE - 2022:Registration 4070.1 Salazar Arthur J. Gallagher & Co. 8/2/2022 200006603 700.00 FALL CONFERENCE - 2022:Registration 4070.1 Burbach FRANKLIN-MCKINLEY SCHOOL D 8/3/2022 200006608 1,500.00 FALL CONFERENCE - 2022:Registration 4070.1 Guevara Santa Clara County Schools' Insurance Group (SCCSIG) 8/5/2022 200006640 2,100.00 FALL CONFERENCE - 2022:Registration 4070.1 Lee LegalNet, Inc. 8/19/2022 200006732 750.00 FALL CONFERENCE - 2022:Registration 4070.1 McGuire County of Placer 8/22/2022 200006741 350.00 FALL CONFERENCE - 2022:Registration 4070.1 Evans Regional Liability Excess Fund (ReLiEF) 8/26/2022 200006775 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Che SMS National 8/26/2022 200006784 900.00 FALL CONFERENCE - 2022:Registration 4070.1 Kraatz Alliant Insurance Services, Inc. 8/29/2022 200006786 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Hickman Pool/Pact 9/7/2022 200006795 150.00 FALL CONFERENCE - 2022:Registration 4070.1 Becker James Marta & Company 9/9/2022 200006796 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Graham Lexipol, LLC. 9/13/2022 200006809 1,500.00 FALL CONFERENCE - 2022:Registration 4070.1 Scoma Homelink 9/13/2022 200006812 2,250.00 FALL CONFERENCE - 2022:Registration 4070.1 Jones Lexitas 9/13/2022 200006814 1,500.00 FALL CONFERENCE - 2022:Registration 4070.1 Huckell Offices of Noah S. A. Schwartz at Ringler 9/13/2022 200006815 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Torres Arissa Cost Strategies 9/13/2022 200006816 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Torres Arissa Cost Strategies 9/13/2022 200006817 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Dobbs ServiceMaster Recovery Management (SRM) 9/13/2022 200006818 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Hendrickson ResoluteGuard 9/13/2022 200006822 150.00 FALL CONFERENCE - 2022:Registration 4070.1 Johnson RMC 9/13/2022 200006823 1,500.00 FALL CONFERENCE - 2022:Registration 4070.1 Henderson Benchmark Analytics 9/13/2022 200006827 1,500.00 FALL CONFERENCE - 2022:Registration 4070.1 Walling Eyemed 9/14/2022 200006830 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Whitfield CPS HR Consulting 9/14/2022 200006835 1,500.00 FALL CONFERENCE - 2022:Registration 4070.1 Wong Gilbert Associates, Inc. 9/14/2022 200006836 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Curtis Medical Center of Marin 9/14/2022 200006840 750.00 FALL CONFERENCE - 2022:Registration 4070.1 Mejia City of Eastvale 28,950.00

CAJPA

YM Accounts Receivable September 2022

Date Number Balance GL Code/Item Name

7/26/2022 200006547 125.00

Last Name Organization

Monahan charter safe 125.00

FALL CONFERENCE - 2022:Golf Tournament 4070.2

6/29/2021 200005462 1,500.00 FALL CONFERENCE - 2021:Golf Sponsor 4070.3

Nemmer 1,500.00

4/20/2022 200006178 2,000.00

FALL CONFERENCE - 2022:Sponsor 4070.5

4/21/2022 200006194 3,900.00 FALL CONFERENCE - 2022:Sponsor 4070.5

Turner BELFOR, USA

Kim Axis Consulting 5,900.00

7/20/2022 200006518 700.00 Finance & Technology:F&T Seminar Sponsor-4073.2

Raby 700.00

1/28/2022 200005992 10.00 LITL Program-Reg-4074.1.

5/20/2022 200006264 10.00 LITL Program-Reg-4074.1.

7/5/2022 200006455 10.00 LITL Program-Reg-4074.1.

8/15/2022 200006693 10.00 LITL Program-Reg-4074.1.

Wheaton Sedgwick

Block Santa Clara County Office of Education

Squires Davies Claims Solutions

Mack City of Santa Monica 40.00

37,215.00

Total YM Accounts Receivable

Officers First Name Last Name Agency

President & AGRiP Rep. - 2 year terms Gina Dean PRISM

Vice President - 2 year terms Craig Schweikhard San Mateo County Schools Insurance

Past President - 2 year terms Andy Sells ACWA JPIA

Treasurer - 1 year terms Vacant

Secretary - 1 year terms Marinda Griese California Joint Powers Risk Management Director Dave George Schools Excess Liability Fund Director Alex Smith CJPIA

Director & CWC Rep. Martin Brady Schools Insurance Authority Director Beth Lyons PERMA Director Cindy Wlkerson Redwood Empire Schools Insurance

Committee Chairs - no term limits

Accreditation

Kimberly Dennis Alameda County Schools Insurance Finance Puneet Behl PRISM

LITL Marinda Griese California Joint Powers Risk Management Technology Bill Scribner BETA Healthcare Group Legislative Robin Flint ACWA JPIA Legal Affairs Mike Pott PRISM

Professional Development Craig Schweikhard San Mateo County Schools Insurance Communications Lois Gormley Schools Excess Liability Fund

2023 CAJPA Board of Directors

Directors -Three Year BOD Terms

Email Address Phone Number Officer Terms Board Terms

gdean@csac-eia.org (916) 850-7300 2021 - 2022 2023 - 2025

Insurance Group cschweikhard@smcsig.org (650) 365-9180 2021 - 2022 2023 - 2025 asells@acwajpia.com (916) 786-5742 2021 - 2022 2022 - 2024

Management Authority marinda@cjprma.org (925) 290-1315 2022 2023 - 2025 dave@selfjpa.org (916) 553-5300 2023 - 2025 asmith@cjpia.org 2022 - 2024 mbrady@sia-jpa.org (916) 364-1281 2022 - 2024 blyons@perma.dst.ca.us 2022 - 2024

Insurance Group (RESIG) cwilkerson@resig.org 2023 - 2025

Insurance Group (ACSIG) kdennis@acsig.com (925) 225-1030 x24 pbehl@prismrisk.gov (916) 850-7300

Management Authority marinda@cjprma.org (925) 290-1315 bill.scribner@betahg.com (916) 207-8626 rflint@acwajpia.com (916) 763-4900 mpott@csac-eia.org

Insurance Group cschweikhard@smcsig.org (650) 365-9180 lois@selfjpa.org (916) 553-3203

2021-2023 CAJPA Strategic Plan

Goal 1: Ensure short and long term financial transparency and stability Responsible Party Timeline

Objectives:

Identify additional revenue opportunities to diversity CAJPA's income and reduce dependency on annual conference

Treasurer, Executive Director, Staff Ongoing

Explore partnerships and collaborative opportunities that provide cost effective benefits and future our mission Staff, Board of Directors Ongoing

*Continue to build Pooling Academy in partnership with AGRiP and NLC Risk Executive Director, Administrative Director Dec 21

*Support legislative coalitions on issues of concern such as CCWC and ; identify others as presented Legislative Committee, Legislative Advocate, Executive Director Ongoing

*Continue to seek financial support for the Tort Reform Data Project to offset project costs with the goal of fully funding the project

Expand CAJPA's professional development offerings to different formats to increase participation and enhance revenues.

Establish standards for financial operations

Board of Directors, Executive Director Mar 21

Professional Development Committee, Staff Mar 21

Treasurer, Executive Director, Accountant Feb 21

*Provide annual financial report for 2020 with highlights and concerns on CAJPA's long term fiscal stability Executive Director, Administrative Director, Accountant

*Provide a proposed annual budget for the Board's review by the November board meeting for comments; in December for final approval

*Provide monthly financial statements with budget notes on any red flags or abnormalities

Treasurer, Executive Director, Accountant November, December

Treasurer, Executive Director, Administrative Director, Accountant Monthly *Work closely with the Treasurer to monitor CAJPA's cash flow, short‐ and long term fiscal stability Executive Director, Administrative Director, Accountant

January, April, July, November/December *Ensure annual audit is completed Executive Director, Administrative Director, Accountant Apr 21

Goal 2: Champion the value of public agency risk sharing pools in California Responsible Party Timeline Objectives:

Support efforts of the Communications Committee including agenda development, minutes, packets and ensure the development of a final strategic communications plan Administrative Director, Staff Bi monthly Proactively communicate with members on all of CAJPA's programs, events and special projects to spark increased engagement and participation Administrative Director, Staff Weekly

*Utilize Linked in and Facebooks as CAJPA social media tools

Administrative Director, Communications Director Ongoing Launch CAJPA's new website and keep it updated Administrative Director, Communications Director Launch

Update the AGRiP/CAJPA PR Toolkit

Executive Director, Communications Committee Sep 21 Continue to brand CAJPA as the authoritative voice of public risk

Legislative Committee, Communications Committee, Staff, Legislative Advocate Ongoing Develop marketing plan for CAJPA scholarship program Communications Committee, Staff Mar 21

Goal 3: Support successful public risk sharing through education and training Responsible Party Timeline Objectives:

Continually evaluate members' needs and leverage membership data to deliver exceptional core services Administrative Director, Staff Ongoing

January

Capitalize on opportunities

delivery exceptional

Evaluate

Continue work on the

Continue to work

Academy

(including taping of

program

Oversee and deliver a successful annual conference (in person,

Board of Directors, Committees,

Professional Development Committee,

and Current

hybrid)

*Develop criteria to evaluate success of annual conference (attendance, revenues, exhibitors, etc.)

Prepare, present and implement annual member recruitment and retention campaigns

Legislative

Administrative Director, Executive Director

Professional Development Committee, Staff

Ongoing

Mar 21

Ongoing

Ongoing

Professional Development Committee, Staff Sep 21

Administrative Director, Staff

Administrative Director, Staff

Respond to member inquiries within one business day Staff

Develop messages to communicate the value of CAJPA as not only an annual conference but advocacy, accreditation and professional development trainings

Goal 4: Be the influential voice for California's public risk sharing pools

Objectives:

Represent public risk sharing pools' interests

California legislative and regularly

Develop relationships with policymakers, state agencies and stakeholders and participate in coalitions that educate and advocate

of public

Aug 21

Ongoing

Communications Committee, Staff Apr 21

Responsible Party Timeline

Board of Directors, Legislative Committee, Staff, Legislative Advocate

Board of Directors, Legislative Committee, Staff, Legislative Advocate

Provide regular updates and educate CAJPA members on legislative and regulatory developments to ensure timely awareness Legislative Committee, Legislative Advocate, Staff

Ongoing

Ongoing

Ongoing

Continue to expand CAJPA's grassroots advocacy Legislative Committee, Legislative Advocate, Staff Ongoing

March 21

*Host a successful Legislative Action Day (either in person or virtual and local) Legislative Committee, Legislative Advocate, Staff

*Utilize Voters' Voice to generate letters of support or opposition of key bills Legislative Committee, Legislative Advocate, Staff Ongoing

*Build out the legislative data project Administrative Director, Staff, Legislative Committee January 21

*Develop key messages and effective

Work

Goal

Objectives:

Finalize

moving

Support

Establish

Establish

*Develop

*Develop

Develop

*Prepare

*Schedule

Legislative

Responsible Party Timeline

Administrative Director,

Administrative Director,

Executive

Development

Staff,

Executive

Administrative Director,

leader Administrative Director,

Provide

annual

Administrative Director,

Feb 21

Ongoing

21

January 21

January 21

January 21

August 21

August 21

November 21

Ongoing

Jan - Dec 22

Ordinary Income/Expense Income

4010.00 · Accreditation Studies 125,000.00 4040 · CAJPA Dues Income

4040.1 · Current Year Dues

4040.3 · JPA Member Dues 192,000.00 4040.4 · Associate Member Dues 152,500.00 4040.5 · Affiliate Member Dues 8,000.00

Total 4040.1 · Current Year Dues 352,500.00

Total 4040 · CAJPA Dues Income 352,500.00

4070 · Fall Conference Income 4070.11 · Reunion Sponsorship Income 0.00 4070.10 · Reunion Registration Income 0.00

4070.1 · Conference Registration Fees 214,500.00 4070.2 · Golf Registration Fees 16,000.00

4070.3 · Golf sponsorships 10,000.00

4070.4 · Exhibitor Income 134,200.00 4070.5 · Sponsorships 155,000.00

Total 4070 · Fall Conference Income 529,700.00

4071.00 · Legislative Action Day Income 4071.1 · LAD-Registration Fees 0.00

Total 4071.00 · Legislative Action Day Income 0.00

4073.00 · Finance & Tech Spring Training 4073.1 · FT-Registration Fees 14,000.00 4073.2 · FT-Sponsorships 1,000.00

Total 4073.00 · Finance & Tech Spring Training 15,000.00

4074.0 · LITL Educational Programs 4074.2 · Program Sponsors 0.00 4074.1 · Registration Fees 3,500.00

Total 4074.0 · LITL Educational Programs 3,500.00

4075.0 · Summit Series Program 4075.1 · SS-Current CEO Training 10,000.00 4075.3 · SS-Board Governance Training 5,000.00

Total 4075.0 · Summit Series Program 15,000.00

4080.0 · Scholarship Income 4080.1 · Raffle Ticket Sales 700.00 4080.3 · Other Scholarship Income 820.00 4080.4 · SCH-Interest Income 3.00

Total 4080.0 · Scholarship Income 1,523.00

4090 · Assn Interest Income 4090.1 · LAIF 800.00 4090.3 · Money Market 80.00

Total 4090 · Assn Interest Income 880.00

4093 · Public Entity Data Collection P 0.00 4095 · Misc Other Income 4095.1 · Website Job Postings 4,000.00 4095.3 · Misc. Income 0.00

Total 4095 · Misc Other Income 4,000.00

Total Income 1,047,103.00

Gross Profit 1,047,103.00 Expense 6100 · Fall Conference Expense 6110 · Printing and Materials 6100.35 · Tickets/Trifolds/Session HO 2,800.00 6100.45 · Mobile App. 6,000.00

Jan - Dec 22

6100.55 · Postage & Shipping 750.00 6100.60 · Printing/Design of Programs 5,000.00 6100.65 · Registration Brochure/Logo Des. 2,000.00 6100.70 · FC-Signage 1,500.00 6100.80 · Supplies- Badges, Ribbons, Etc. 500.00 6100.75 · Sponsored Attendee Giveaways 32,000.00 6100.30 · Hotel Keys 0.00

Total 6110 · Printing and Materials 50,550.00

6113 · Exhibitor Expense 13,450.00 6116 · Audio/Visual 39,000.00 6118 · Social Functions/F&B 6118.40 · FC-Food & Beverage/Tips-Other 93,800.00 6118.20 · FC-Decorations and Centerpieces 2,000.00 6118.80 · FC-Music/Entertainment 3,000.00 6118.60 · FC-Meeting space/breakouts 10,000.00 6118 · Social Functions/F&B - Other 200.00

Total 6118 · Social Functions/F&B 109,000.00 6120 · Administrative/Operations 6123 · Attendance Tracking / CPE 12,000.00 6127 · FC-Credit Card Processing Fees 3,500.00 6129 · Event Cancellation Insurance 2,500.00 6133 · Grand Prize Drawing 3,500.00 6141 · Misc. Supplies/ Gifts/ Awards 1,000.00 6158 · Staff Travel 8,500.00

Total 6120 · Administrative/Operations 31,000.00

6163 · Speaker Fees/Travel Costs 6163.20 · Speaker Honorarium 40,000.00 6163.60 · Speaker Travel 5,500.00 6163.40 · Speaker Gifts 2,000.00 6163 · Speaker Fees/Travel Costs - Other 0.00

Total 6163 · Speaker Fees/Travel Costs 47,500.00

6165 · Board & Committee Expense 1,500.00 6167 · Fall Conference Golf Tournament 6167.80 · Tournament Exp/Green Fees 17,500.00 6167.30 · Food/beverge (Golf) 5,000.00 6167.40 · Insurance 200.00 6167.50 · Prizes/Gifts 1,500.00 6167.60 · Signage 1,600.00

Total 6167 · Fall Conference Golf Tournament 25,800.00 6100 · Fall Conference Expense - Other 1.00

Total 6100 · Fall Conference Expense 317,801.00

6175 · Legislative Action Day Expense 6130.60 · Program printing & production 500.00 6175.40 · Program materials & Regis exp 0.00 6170.60 · Food and Rental 1,500.00 6175 · Legislative Action Day Expense - Other 0.00

Total 6175 · Legislative Action Day Expense 2,000.00

6178 · Finance & Tech Workshop 6178.20 · FT-Audio/Visual 3,000.00 6178.40 · FT-Program printing prod 500.00 6178.60 · FT-Program mat & Regis exp 1,000.00 6178.80 · FT-Food and Beverage 10,500.00

Total 6178 · Finance & Tech Workshop 15,000.00

6180 · Other Workshops and Training 6180.10 · LITL Programs 2,500.00

Total 6180 · Other Workshops and Training 2,500.00

6181 · Summit Series

Jan - Dec 22

6181.30 · SS-Board Governance Training 2,500.00 6181.40 · SS-Pool ProfessionalsTraining 104,000.00 6181 · Summit Series - Other 1.00

Total 6181 · Summit Series 106,501.00

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs 5,400.00 6185.50 · Accreditation Program Manager 12,000.00 6185.40 · Accreditation Cons - Studies 118,000.00 6185.60 · Certificates/Framing 2,000.00 6185.80 · ACCR-Postage 600.00 6185 · Accreditation Program - Other 0.00

Total 6185 · Accreditation Program 138,000.00

6193 · Accounting 6193.20 · Annual Financial Audit 10,000.00 6193.40 · Year End Tax 10.00 6193.60 · Tax Preparation 3,500.00 6193.70 · Business Filings 20.00

Total 6193 · Accounting 13,530.00

6345 · Bank Service Charge

A42 · Checking Account 700.00 B49 · Credit Card Processing Fees 18,000.00

Total 6345 · Bank Service Charge 18,700.00

6200 · Meetings 6290 · Other Meetings 6297 · Strategic Planning 6297.60 · F&B, Facility, Travel 16,000.00

Total 6297 · Strategic Planning 16,000.00

Total 6290 · Other Meetings 16,000.00

6210 · Accreditation Commitee Meetings 6210.20 · AC-Copies & Postage 500.00 6210.50 · AC-Food & Beverage 1,400.00 6210 · Accreditation Commitee Meetings - ... 2,500.00

Total 6210 · Accreditation Commitee Meetings 4,400.00

6220 · Board of Directors Meetings 6220.20 · Board Member Travel 2,500.00 6220.60 · BOD-Food & Beverage 2,500.00 6220 · Board of Directors Meetings - Other 0.00

Total 6220 · Board of Directors Meetings 5,000.00

6240 · Finance Committee 6240.60 · FIN-Food & Beverage 750.00

Total 6240 · Finance Committee 750.00

6250 · Legislative Commitee Meetings 6250.40 · LC-Food & Beverage 1,000.00

Total 6250 · Legislative Commitee Meetings 1,000.00

6260.0 · LITL Committee Meetings 6260.40 · JR-Food & Beverage 500.00

Total 6260.0 · LITL Committee Meetings 500.00

6270 · Prof Dev Committee Meetings 6270.40 · EC-Food & Beverage 500.00

Total 6270 · Prof Dev Committee Meetings 500.00

6280 · Technology Committee 6280.10 · TC-Food & Beverage 750.00

Jan - Dec 22

Total 6280 · Technology Committee 750.00

Total 6200 · Meetings 28,900.00

6320 · Assn Insurance 6320.10 · Liability and E&O 12,500.00

Total 6320 · Assn Insurance 12,500.00

6330.00 · Legal Expenses 6330.60 · Attorney Fees 2,000.00 6330.20 · Amicus Briefs 6,000.00

Total 6330.00 · Legal Expenses 8,000.00

6340 · Dues & Memberships 6340.30 · CA Coalition on Workers Comp 3,500.00 6340.20 · AGRIP 12,000.00 6340.10 · CA Public Private Alliance 0.00

Total 6340 · Dues & Memberships 15,500.00

6350 · Office Supplies 6350.40 · Office Supplies-Misc. 100.00 6350.60 · Records Storage 900.00

Total 6350 · Office Supplies 1,000.00

6370 · Postage & Delivery 6370.90 · Administrative 200.00

Total 6370 · Postage & Delivery 200.00 6380 · Printing & Reproduction 6380.80 · Stationery Supplies 0.00 6380.60 · Misc. Printing & Reproduction 250.00

Total 6380 · Printing & Reproduction 250.00

6390 · Professional Fees 6390.10 · Association Management 247,200.00 6390.40 · Legislative Advocacy 6390.42 · FPPC Filings 150.00 6390.44 · Expenses 400.00 6390.46 · Retainer 85,000.00

Total 6390.40 · Legislative Advocacy 85,550.00

Total 6390 · Professional Fees 332,750.00

6410 · Scholarship Expenses 6410.40 · Scholarships 1,000.00

Total 6410 · Scholarship Expenses 1,000.00 6420 · Telephone 1,000.00 6430 · Travel Expense 6430.60 · Misc. Travel & Lodging 500.00 6430.50 · PARMA Travel & Marketing 2,250.00

Total 6430 · Travel Expense 2,750.00 6440 · Website 6440.10 · Domain Fee 20.00 6440.70 · Software & Licensing 9,200.00

Total 6440 · Website 9,220.00

Total Expense 1,027,102.00

Net Ordinary Income 20,001.00

Other Income/Expense

Other Expense 8110 · Previous Years Adjusments 0.00

Total Other Expense 0.00

CAJPA Staff Responsibilities

Catherine Smith (Executive Director): casmith@cajpa.org / (916) 996-4345

• Nominating Committee Lead*

Board Elections

Annual Budget Lead

Strategic Plan Lead

Summit Series – Board Governance Lead

Legislative Committee Lead

Communications Committee Lead

Carmen Berry (Deputy Director): cberry@cajpa.org / (916) 267-5772

• Board of Directors Meeting Lead*

Professional Development Committee Lead*

Legal Affairs Committee Lead*

Accreditation Program Lead

Invoice Coding/Check Runs

Accreditation Committee Lead

Annual Budget Support

Strategic Plan Support

Weekly Email Oversight

Annual Audit Oversight

Scholarship Program Oversight

Program Oversight

Finance & Technology Spring Workshop

Legislative Action Day

LITL Program

Annual Conference

Summit Series

Pooling Academy

Annual Meeting

Melissa Feltz (Coordinator): mfeltz@cajpa.org / (916) 231-2139

• LITL Committee Lead*

Finance Committee Lead*

Technology Committee Lead*

Finance & Technology Spring Workshop Lead

LITL Program Lead

PD Committee Support

Board Meeting Support

Accreditation Committee Support*

Communications Committee Support*

Legislative Action Day Lead

Annual Conference Exhibitor/Sponsor Lead

Membership Renewal Process Lead

Accreditation Program Support

Secure presenters for approved studies

Collect final studies to be posted

Legislative Committee Support

Dani Dejeu (Assistant):

ddejeu@cajpa.org / (916) 231-2139

CAJPA Program Registration

Finance & Technology Spring Workshop

Legislative Action Day

LITL Program

Annual Conference

Summit Series

Pooling Academy

Annual Meeting

Meeting Minutes

Board

PD Committee

Legislative Committee

Finance Committee

Technology Committee

Committee

Manage info@cajpa.org

Dashboard

Renewals and Reports Support

Creating Invoices

Job Posting Invoices/Payments

Program Support

Application approval

Check processing

Updating spreadsheet

Mailing certificates

MAMS (Teri Anticevich/Marisa Anticevich/Beth Ramirez)

Teri: teri@cajpa.org / (951) 780-7997

Annual Conference

Budget/Program/Site Selection/Exhibitor Sponsor Sales

Launch (Audie Whitt/David Garrison):

Audie: awhitt@cajpa.org

Website Updates

Emails

Job Postings

Communications Committee Support

Posting Accreditation Studies

Graphic Design

Legislative Data Portal

IT Support

Accounting (Najib Ghafari): nghafari@cajpa.org / (916) 231-2139

Check Runs

Monthly Financials

Annual Budget

Open A/R

*Calendar/website updates, marketing emails, Doodle polls and packet preparation is managed (or delegated) by the Committee lead

OF