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Bylaws 8
matters before the Board of Directors, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the Association.
Regular Member
A public risk pool which is a Joint Powers Authority formed pursuant to California Government Code section 6500, et seq which provides self-funded, group purchase insurance, or other risk financing/risk management programs and services to a California public agency or agencies. Regular Members must be approved for membership by the Board of Directors and must be in good standing.
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CAJPA BYLAWS AS AMENDED MARCH 5, 2013
Attendees:
Gina Dean, CAJPA President, PRISM Craig Schweikhard, CAJPA Vice President, SMCSIG Andy Sells, CAJPA Past President, ACWA JPIA, left at 2:00pm Janet Selby, CAJPA Secretary, NBSIA Rose Burcina, RESIG, left at 2:00pm Bill Scribner, Technology Chair, BETA Healthcare Group Mike Pott, Legal Affairs Chair, PRISM Scott Schimke, Golden State Risk Management Authority Lois Gormley, Communications Chair, Schools Excess Liability Fund Robin Flint, Legislative Chair, ACWA JPIA Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority Kimberly Dennis, Accreditation Chair, ACSIG
Staff & Guests:
Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Melissa Feltz, CAJPA Account Executive Dani Dejeu, CAJPA Administrative Assistant Faith Borges, CAJPA Legislative Advocate, left at 2:05pm Brooks Rice, Schools Insurance Authority
Call to Order & Opening Remarks Gina Dean
Approval of Agenda Gina Dean 1
President Dean requested addition of Financial Audit and EMBROS Discussion to the action items. Agenda is amended with changes. Past President Andy Sells motioned. Marinda Griese seconded. Motion passed.
Consent Calendar Gina Dean
Approval of December 17, 2021 Minutes Approval of Preliminary 2021 Year End Financials Approval of 2022 CAJPA Legislative Platforms Past President Sells motioned. Vice President Craig Schweikhard seconded. Motion passed.
Discussion/Action Items
Accreditation Application and Contract Addendum Accreditation Committee Chair Kimberly Dennis presented a base fee increase of $250 to the Accreditation program. There will also be exponent, application and captive fees. Fee increase will go through upon board approval. Dennis informed board that if fee increase is approved members will be notified in the quarterly message. Increase in Accreditation fees set to become active 7/1/22. If there is an issue mid report, Jim Marta will coordinate transition. Secretary Selby motioned to approve adjustment of accreditation fees and amend language. Vice President Schweikhard seconded. Motion passed.
PD Committee Structure Recommendations Executive Director Smith informed the board about possible restructuring of the PD Committee to develop a more extensive program. Currently, there is a lack of time to spend on PD due to the annual conference planning. Smith suggested PD consist of 2 sub committees: 1- conference committee and 2- summit series committee. The goal being to accomplish diversification, bring in younger members, and incorporate virtual learning into operations. Feedback: LITL Committee Chair Marinda Griese questioned the workload to staff and effect on LITL. Administrative Director Carmen Berry seconds this will be best, and staff can figure out how to handle. Technology Chair Bill Scribner asks to first redefine roles of committees, particularly technology. Smith informed the board that committees can still provide content while expanding resources. If approved more development will happen and then be brought back to the board. Board wants to know more specifics on roles. Staff will create a detailed plan for board to review. Vice President Schweikhard supported this change and offered to help with the plan for this expansion.
CAJPA Board Eligibility Bylaws President Dean shared language of bylaws isn’t clear about board eligibility due to verbiage. Board is asked to change words to describe intent. The issue being the words “public employee”. Discussion of a subcommittee to narrow down these changes will be addressed by Legal Affairs Committee Chair Mike Pott, Scott Schimke, and Secretary Selby.
Membership Report Administrative Director Berry shared retention rates are lower than expected. Efforts will be focused on JPA members who have yet to renew. Direct phone calls will be made next.
Strategic Planning Meeting Dates Administrative Director Berry presented potential dates and the board narrowed down May 9 – 10, 2022 as the next Strategic Planning meeting. Location is still pending. Rose Burcina recommended an outdoor space be available due to potential covid influences. Legislative Advocate Faith Borges is not available but will zoom in. Staff will send out save the date.
Financial Audit Executive Director Smith informed board about annual financial audit costs that have increased to $15,000, which is a 50 % increase from last year. Smith asked board if they want to keep annual audit, have a review, or have something done externally. Accreditation Chair Dennis recommended looking elsewhere besides Gilbert due to price. Vice President Schweikhard suggested ROP with an audit every other year. Past President Sells informed board that review is a lot less intense and doesn’t supply strong details on transactions.
EMBROS Discussion Accreditation Chair Dennis informed board about the misalignment of business practices with EMBROS. EMBROS has demanded mediation but since there is no contract signed for 2021 or 2022 there is no need for this step. Discussion of splitting payment into 3 checks: 1- NBSIA, 2-SIA, 3- SBASIA. Cover letter will be added to response to the mediation request. Going forward Accreditation Program will use different process for screening and not use companies but instead individuals. Executive Director Smith volunteered to handle next communication.
Standing Agenda Items/Updates
Legislative Committee Committee Chair Robin Flint shared there will be a bill review day on the 14th. Legislative Advocate Borges informed the board about bill regarding minors, age 12 years and up, will be able to consent for vaccines. Any bills killed last year have one last chance to head to the floor.
Professional Development Committee Committee Chair Craig Schweikhard informed the board that committee plans to meet again the second week in Feb to discuss the 43 session submissions for the annual conference that have been received and will be narrowed down.
Communications Committee Committee Chair Lois Gormley informed the board that committee plans to meet again February 10th to discuss goals for 2022 and pick a vice chair.
LITL Committee Committee Chair Marinda Griese informed the board that the committee plans to meet again March 8th .
Legal Affairs Committee Mike Pott Committee Chair Mike Pott informed the board that he is back as chair and Zach Gifford is Vice Chair. Pott provided the following case law updates: approval of Amicus requests with ASKIP and PRISM. Oakland Unified – student assault case. AB 218 issues. LA Unified Supreme Court case.
Accreditation Committee Committee Chair Kimberly Dennis informed the board that David DeBernardi stepped up as Vice Chair.
Finance Committee Committee Chair Puneet Behl was not present.
Technology Committee Committee Chair Bill Scribner shared that technology sessions for spring workshop have been selected and will reflect a deep dive on IT security. There will be a joint meeting with Finance next week to finalize. Registration opened today.
Skipped due to timing.
Next Meetings
• February 18, 2022 – Virtual
Respectfully submitted,
Melissa Feltz CAJPA Account Coordinator
Attendees:
Gina Dean, CAJPA President, PRISM Craig Schweikhard, CAJPA Vice President, SMCSIG Andy Sells, CAJPA Past President, ACWA JPIA, left at 2:00pm Janet Selby, CAJPA Secretary, NBSIA Rose Burcina, RESIG, left at 1:30pm Bill Scribner, Technology Chair, BETA Healthcare Group Mike Pott, Legal Affairs Chair, PRISM Scott Schimke, Golden State Risk Management Authority Lois Gormley, Communications Chair, Schools Excess Liability Fund Robin Flint, Legislative Chair, ACWA JPIA Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority Kimberly Dennis, Accreditation Chair, ACSIG Scott Schimke, Golden State Risk Management Authority Puneet Behl, Finance Chair, PRISM John Stenerson, Self-Insured Schools of California (SISC) Martin Brady, CCWC Chair, Schools Insurance Authority
Staff & Guests:
Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Melissa Feltz, CAJPA Account Executive Dani Dejeu, CAJPA Administrative Assistant Faith Borges, CAJPA Legislative Advocate Michelle Bechamps, AGRiP, Pooling Academy Brooks Rice, Schools Insurance Authority
Call to Order & Opening Remarks
Approval of Agenda
President Dean requested the addition of SB 335 and Workers Compensation Action Network to the Action Items section of the agenda. Scott Schimke motioned to approve this change. Vice President Craig Schweikhard seconded. Motion carried.
Consent Calendar
Approval of January 21, 2022 Minutes Approval of the January 2022 Financials CCWC Chair Martin Brady motioned to approve. LITL Chair Marinda Griese seconded. Motion carried.
Pooling Academy Demo and Q&A
Michelle Bechamps presented the pooling academy program to the CAJPA Board. The intent of the program was to provide an educational tool to pooling professionals. Michelle reassured the online platform was mobile friendly. CAJPA partnered with AGRiP in 2019 to support the production of the program. The intent is to provide online education content for staff and governing body members. Executive Director Catherine Smith informed the board that it’s important CAJPA’s members login through the CAJPA website. Secretary Janet Selby provided feedback which was to see
the full structure of the program and so they can make recommendations of which courses to take depending on the person and their position. There was a request to give access to a pooling member to go in and see the platform before investing.
Discussion/Action Items
LAD Appointment Attendees Executive Director Smith requested direction from the board to see about past structure and open it up virtually to other attendees. Administrative Director Carmen Berry informed the board on past experiences going smoothly virtually with zooms and break out rooms. Smith stated they will be strategic about who they open it up to.
In Person Meeting Policy President Dean recommended to leave it up to the committee chairs whether they want to stay virtual or move to be in person. Location will be the driving decision makers for this as well.
Membership Report Carmen Administrative Assistant Dani Dejeu informed the board with updated numbers from that morning: 77 renewed members (83%) and 38 renewed members (60%). Will reach out to board at next meeting with any JPA’s that are slow to renew.
2022 Planning Session Catherine/Carmen Still planning for May 9 & 10 but since Mother’s Day is the day before the board suggests moving the meeting to start later Monday.
SB 335 and Workers Compensation Action Network SB335 was making trouble. Increased work comp and reduced review time from 90 days to 30 days. CAJPA was able to kill the bill. $5,000 per year to be a directing member of this WCAN. The public side needs to be considered. Asking for CAJPA to be a contributing member. Challenging fight for this year. Invaluable voice for all of California. CCWC Chair Brady believed it would be a well-placed tool for CAJPA to be involved in this since they represent tax dollars. Executive Director Smith informed the board that this is more of a coalition of messaging. Secretary Selby asked to invite Jerry to next board meeting for presentation to get more acquainted with WCAN. Scott Schimke motioned to approve. Janet Selby seconded. Motion carried.
Standing Agenda Items/Updates (time permitting)
Legislative Committee Skipped
Professional Development Committee Committee Chair Schweikhard informed the board that sessions were chosen for the conference and time slot confirmations will happen next week. Registration for the fall conference will open in March. Executive Director Smith informed the board that there are only a few exhibitor/sponsors left.
Communications Committee Committee Chair Gormley informed the board that the Communications Committee met last week and selected Brooks Rice as the new Vice Chair, working as an upper-level advisement for the PD committee. Committee decided to not get involved with annual conference and will remain as is to look at strategic communication goals.
LITL Committee Administrative Executive Berry informed the board the date changed from March 29 to April 19 due to LAD.
Legal Affairs Committee Skipped
Accreditation Committee Skipped
Finance Committee Account Coordinator Melissa Feltz and Berry updated the board with the Spring Workshop details- all sponsorships are sold except one.
Technology Committee Skipped
CCWC Skipped
Next Meetings
Respectfully submitted,
Melissa Feltz CAJPA Account Coordinator
Attendees:
Gina Dean, CAJPA President, PRISM Craig Schweikhard, CAJPA Vice President, SMCSIG Andy Sells, CAJPA Past President, ACWA JPIA Janet Selby, CAJPA Secretary, NBSIA Rose Burcina, RESIG Bill Scribner, Technology Chair, BETA Healthcare Group Scott Schimke, Golden State Risk Management Authority Lois Gormley, Communications Chair, Schools Excess Liability Fund Robin Flint, Legislative Chair, ACWA JPIA Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority Kimberly Dennis, Accreditation Chair, ACSIG Puneet Behl, Finance Chair, PRISM John Stenerson, Self-Insured Schools of California (SISC) Martin Brady, CCWC Chair, Schools Insurance Authority, joined 12:38 pm Mike Pott, Legal Affairs Chair, PRISM
Staff & Guests:
Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Melissa Feltz, CAJPA Account Executive Faith Borges, CAJPA Legislative Advocate Brooks Rice, Schools Insurance Authority Teri Anticevich, CAJPA Conference Planner Jerry Azevedo, WCAN Representative
Call to Order & Opening Remarks
Approval of Agenda
Past President Andy Sells moved to approve the agenda with the addition of Item F – Tort Liability Project. Vice President Craig Schweikhard seconded. Motion carried.
Consent Calendar
Approval of February 18, 2022 Minutes Approval of the February 18, 2022 Financials Executive Director Catherine Smith informed the board that CAJPA financials are currently in excess and may adjust. Rose Burcina pointed Gina’s name was spelled incorrectly. With that change made, Rose Burcina motioned to approve the consent calendar. LITL Committee Chair Marinda Griese seconded. Motion approved.
Discussion/Action Items
Workers Comp Action Network Rep Executive Director Smith recommended Legislative Advocate Faith Borges as advisory committee. Representative Jerry Azevedo addressed the board to discuss how WCAN represents their members of the employer community. WCAN supports front of the house and back of the house advocacy as well as a focus on messaging, social media, and
grassroots. Representative Azevedo shared that there are many challenging bills in the legislature right now regarding claims operations. A big reform is expected. CAJPA appoints Borges as WCAN advisory committee. Rose Burcina moved to approve this motion. Andy Sells seconded. Motion carried.
Strategic Planning Agenda Executive Director Smith shared with the board that May 9 & 10th is confirmed at the Lodge at Tiburon in the Bay Area for the meeting. Actual agenda is pending. Coalition SPA meeting is 10 am – 12pm that Monday so all board member schedules are being considered. The board asked to start at Noon on Monday to accommodate the Coalition meeting and Mother’s Day. Smith recommends wrapping up at 2pm on Tuesday. A survey will go out to the board to collect who is coming in when. Staff will set up a space for the SPA meeting to take place on site Monday.
Event Cancelation Insurance CAJPA Conference Planner Teri Anticevich informed the board that pandemic, epidemics, and wildfires are not covered under the insurance plan available for the fall conference. Smith recommended getting event cancellation coverage. Price increased dramatically to $7,400 or $8,500. Teri Anticevich said if we have reduced attendance or issues with airports then the claim would be covered. Craig Schweikhard motioned to not buy the insurance. Scott Schimke seconded. Motion passed.
Covid Conference Notice Administrative Director Berry informed the board that registration for the fall conference will open March 31st . California Public Health and Safety states that event with over 1,000 people will require a negative covid test or proof of vaccination. If anything changes, staff will update the attendees. Staff will also put a wristband on people after checking vaccination and if they need a covid test they can get one onsite. Information will be provided when registration opens. Andy Sells motioned to approve the Covid notice. Marinda Griese seconded. Motion passed.
Membership Report Carmen Berry informed the board that retention rate is 90%.
Tort Liability Project Andy Sells informed the board about the project and that no more action is needed until the board is aware of the details. Martin Brady will use some of the information from the report to legislation. Sells recommendations are to change the language and instructions given to juries, inverse condemnation. Janet Selby recommended an internal/ external version. Andy Sells asked for a roundtable or presentation for it at the conference since CAJPA funds have paid for this. Communication is limited to a summary and will be distributed to the JPA members.
Upcoming Program Updates
Legislative Action Day March 29, 2022 Staff updated the board that there are 39 registered attendees. Lead back packets are ready, and meetings are set. Meeting confirmations will go out next Friday. Faith Borges updated the board that one third of the legislature is leaving so many staff are not aware of what CAJPA is. Robin Flint requested that 5 minutes is spent with people informing them about our purpose. LAD will be heavy worker’s comp this year. Borges was able to secure a speaker about single payer healthcare.
Spring Workshop April 26 – 27, 2022 Finance Committee Chair Puneet Behl informed the board that speakers have gotten all their deliverables in. The workshop currently has 64 attendees. The Technology Committee is meeting on March 28 to confirm session details with speakers.
LITL Program LITL Committee Chair Marinda Griese shared there is another LITL program coming April 19.
Standing Agenda Items/Updates (time permitting)
Legislative Committee Robin Flint updated the board that the committee met Monday, the 14th. New members were introduced. Level one key bills were low. Next meetings are hopefully in person for July and November with options for zoom. (hybrid)
Professional Development Committee Craig Schweikhard updated the board that sessions for fall conference are reviewed and Berry slotted the sessions.
Communications Committee Lois Gormley informed the board that the communications committee is set to meet next on April 25th .
LITL Committee Marinda Griese shared LITL’s last meeting was a brainstorm session of next program topics. SB 447 and wildfires.
Accreditation Committee Kimberly Dennis updated the board that accreditation committee met this week, went through 5 studies and new applications for accreditation are going well. EMBROS final payment has been made. The board raised questions about Accreditation’s intent with the changes that have been in place.
Next Meetings
Attendees:
Gina Dean, CAJPA President, PRISM Craig Schweikhard, CAJPA Vice President, SMCSIG Andy Sells, CAJPA Past President, ACWA JPIA Rose Burcina, RESIG Bill Scribner, Technology Chair, BETA Healthcare Group Scott Schimke, Golden State Risk Management Authority Lois Gormley, Communications Chair, Schools Excess Liability Fund Robin Flint, Legislative Chair, ACWA JPIA Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority Martin Brady, CCWC Chair, Schools Insurance Authority Mike Pott, Legal Affairs Chair, PRISM
Staff & Guests:
Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Dani Dejeu, CAJPA Administrative Assistant Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner
Call to Order & Opening Remarks
Approval of Agenda
Consent Calendar
Approval of March 18, 2022, Minutes Approval of the March 2022 Financials Andy Sells motioned to approve the consent calendar. Martin Brady seconded. Motion carried.
Discussion/Action Items
Bylaws Board Eligibility Language Executive Director Catherine Smith shared a document that stated the current language of how members can become a CAJPA board member. Language of concern can be found in the “Eligibility Section” of the document. The board agreed that the language is not clear enough to understand intent of a person can become a board member and revisions to be made on the language describing the required qualifications. The board came to consensus that more discussion needs to take place for a deeper conversation regarding this verbiage. There was a suggestion to push this conversation to the strategic planning session.
Membership Report There are 7 memberships still needing renewal. Administrative Assistant Dani Dejeu will reach out to these remaining pools to collect membership dues.
Planning Session Topics The strategic planning session will have a late start on Monday to accommodate board members who have a meeting that morning. Monday will conclude at 5:30pm to break for dinner. Due to this adjustment, Tuesday will begin early and adjourn around noon to allow for comfortable travel. The preliminary agenda was adjusted to reflect this. Staff decided to have a Sunday night reception for those who arrive early. Bylaw language adjustment will be added to this agenda. Other topics for discussion include; revenue diversification and succession planning for CAJPA.
Program Updates
Legislative Action Day March 29, 2022 Staff informed the board that 24 attendees attended. For next year, the goal is to have this event in person.
Spring Workshop April 26 – 27, 2022 A preliminary meeting with speakers happened last week to finalize sessions. There are 84 registrants thus far. Marketing emails will continue to be sent out. In terms of sponsors, we currently have $2,000 less than what we had in 2019.
LITL Program Registration is little bit less than expected. This is part 2 of a two-part LITL program. No further business to report, everything running smoothly right now.
Standing Agenda Items/Updates (time permitting)
Legislative Committee – No update Professional Development Committee – No update Communications Committee – No update LITL Committee – No update Legal Affairs Committee – No update Accreditation Committee – No update Finance Committee – No update Technology Committee – No update
CCWC The board was informed there is a 18th annual conference scheduled for June 8 – 10th , 2022
Next Meetings
• May 9 – 10, 2022 Strategic Planning • June 17, 2022 – In person SRMA With no further business to discuss, President Gina Dean called the meeting to order at 2:04pm
Respectfully Submitted,
Daniela Dejeu CAJPA Account Assistant
Attendees:
Gina Dean, CAJPA President, PRISM Craig Schweikhard, CAJPA Vice President, SMCSIG Rose Burcina, RESIG Bill Scribner, Technology Chair, BETA Healthcare Group Lois Gormley, Communications Chair, Schools Excess Liability Fund Marinda Griese, California Joint Powers Risk Management Authority Martin Brady, Schools Insurance Authority Mike Pott, Legal Affairs Chair, PRISM
Staff & Guests:
Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Deputy Director Dani Dejeu, CAJPA Administrative Assistant Faith Borges, CAJPA Legislative Advocate Brooks Rice, Schools Insurance Authority
Call to Order & Opening Remarks
Approval of Agenda
Consent Calendar
Approval of March 18, 2022, Minutes Approval of the March 2022 Financials Director Martin Brady motioned to approve the consent calendar. Director Rose Burcina seconded. Motion carried.
Discussion/Action Items
CPPA Coalition Update Executive Director Catherine Smith shared the update that staff received on June 6 from Dane Hutchingson. Faith Borges added that although things did not go as well as the coalition had hoped Dane has offered to provide a one-time training for both public agency members as well as the contractor members. Faith will reach out to Dane for a final document that can be made public as well.
Next Meetings
• July 15, 2022 – Via Zoom for Part II of the strategic planning topics With no further business to discuss, President Dean adjourned the meeting at 12:42 p.m. and moved into strategic planning. Respectfully submitted, Carmen Berry CAJPA Deputy Executive Director
California Association of Joint Powers Authorities (CAJPA) Strategic Planning Session Part II: Board Eligibility 12:30 pm – 2:00 pm Friday, July 15, 2022
Executive Director Catherine Smith called the Strategic Planning Session Part II: Board Eligibility meeting to order at 12:34 pm. Smith informed the board that the intent of CAJPA’s bylaws may not be written correctly, or the definition of Eligibility is not clearly enough identified. The current bylaws state you must be a public employee of a member JPA or governing official of member JPA. This conversation about eligibility will drive our next set of leaders. There is a consensus to restrict governing board to members not commercial liaisons. If input is desired from Associate or Commercial members, then there can be 2-4 times a year meeting to get their feedback and then return to the board with a full report. The board agreed they are comfortable with the bylaws current verbiage with elimination of the PERS/STERS in the intent, removing reference to retirement systems. The board agreed to let Scott Schimke serve out the remainder of his term and add language to show he has been “grandfathered in”.
Attendees:
Gina Dean, President, PRISM Nicole Montalvo, PRISM Faith Borges, CAJPA Legal Advocate Craig Schweikhard, San Mateo County Schools Insurance Group Marinda Griese, CJPRMA Kimberly Dennis, ACSIG Robin Flint, ACWA JPIA Mike Pott, PRISM Rose Burcina, RESIG Brooks Rice, SIA Andy Sells, ACWA JPIA Puneet Behl, PRISM
Staff:
Call to Order & Opening Remarks
Approval of Agenda
No changes were made to the agenda.
Consent Calendar Gina Dean
Approval of June 17, 2022, Minutes 2 Approval of the June 2022 Financials 6 Craig Schweikhard motioned to approve the June meeting minutes and financials. Marinda Griese seconded. Motion carried.
Discussion/Action Items
Approval of any Bylaws Changes if Needed 23 Direction is to remove the management and references to PERS and STRS. Staff will come back with language in future meeting. Craig Schweikhard motioned to approve these bylaws. Rose Burcina seconded. Motion carried.
Direction on Filling the Vacant Board Seat Staff informed the board that due to Janet Selby’s retirement; a new secretary is needed to be appointed to complete the remainder her term as Secretary. Term expires December 31, 2024. Marinda Griese volunteered as Secretary. Craig Schweikhard motioned. Andy Sells seconded. Motion carried.
Possible appointees for vacant board seat include:
Michelle Reager Kami Cliffton Frank Williamson I Barbara Lubin I Beth Lyons, PERMA I Mark Howard Jeff Brush, CJPIA I Jeff Grubbs Tim Fan, might be good to replace John Stenerson
Top Three suggestions from the board: Jeff Brush, Barbara Lubben, or Beth Lyons. Confirm their interest and come back next month to make the appointment.
Craig Schweikhard motioned to Grandfather Scott Schimke to complete his term on the CAJPA board. Rose Burcina seconded. Motion carried.
Next Meetings
Strategic Planning Topic: Diversification of Revenue Streams August 19, 2022 - Zoom is chosen for the board.
California Association of Joint Powers Authorities (CAJPA) Friday, August 19, 2022 12:30 pm – 2:00 pm Strategic Planning Session Part III: Revenue Diversification
Part 3 – Revenue Diversification Summary
The membership dues increase allowed us to stay in the positive with or without the conference. Presently, the conference is the main revenue source. Is there a way to offer benefits annually to encourage more associates? Either increase discount to conference or look at ways to expand the associate benefits over the year?
Areas to diversify revenue: • Tiered membership – John will work with staff moving forward (with floor and ceiling) (Ratios member dues/nonmember dues) Catherine will research ASCE fees for example. • Preconference sessions, specialized trainings • Looking at adjusting conference fees • Member benefits that incentivize associates • Expanded PD opportunities • Recruit new CEOs or Executives to support the gap • Lift summit series programs that haven’t started • Begin initial conversation on certificate program
California Association of Joint Powers Authorities (CAJPA) Friday, August 19, 2022 12:30 pm – 2:00 pm Board of Directors Meeting
Attendees:
Gina Dean, President, PRISM Bill Scribner, BETA Healthcare Group Craig Schweikhard, SMCSIG Marinda Griese, CJPRMA Kimberly Dennis, ACSIG Robin Flint, ACWA JPIA Mike Pott, PRISM Martin Brady, SIA Rose Burcina, RESIG Andy Sells, ACWA JPIA Puneet Behl, PRISM
Staff:
Catherine Smith, Executive Director Carmen Berry, Deputy Executive Director Melissa Feltz, Account Coordinator Dani Dejeu, Administrative Assistant Faith Borges, CAJPA Legal Advocate Brooks Rice, SIA
Call to Order & Opening Remarks
Consent Calendar Gina Dean
Approval of July 8, 2022, Minutes Approval of the July 2022, Financials Approval of New Legislative Committee Members • Beverly Jensen, City of Lodi – WC • Jamie Goff, Beta Health Care Group - JPA Marinda Griese motioned to approve the agenda with the updated minutes. Andy Sells seconded. Motion carried.
Discussion/Action Items
Appointment of New Board Members • Beth Lyons, PERMA • Alex Smith, CJPIA Gina Dean informed the board that Beth Lyons and Alex Smith have been selected to serve as the new directors. These two individuals will be replacing Janet Selby and Scott Schimke and carrying out the rest of their terms. Andy Sells motioned to approve the new board members. Martin Brady seconded. Motion carried.
Approval of New Accreditation Consultant • Rose Burcina
Kimberly informed the board that Rose Burcina has been selected as the new consultant on the Accreditation Committee. Craig Schweikhard motioned to approve the appointment. Martin Brady seconded. Motion carried. Burcina abstained from the vote.
Update – Annual Conference Carmen Berry reported out that total registration for the Annual Conference is in the high 700s and set to close August 26th. Melissa Feltz informed the board that all moderators are assigned, and two optional trainings will be provided. Catherine Smith reported that outdoor renovations are currently happening, the room type issue will be corrected, and construction is set to end September 7th. All of this is in writing except provided by our contact. Staff will add possible longer traffic time to the KBYG email. All 3 property room blocks are sold out.
Exhibitors and Sponsor Update Berry shared that this year CAJPA has acquired 13 new exhibitors and sponsors and a waitlist is still pending. Revenues are around $75,000 more than budgeted.
COVID CAJPA is going to follow recommended CDC guidelines. We will not be collecting vaccine cards or negative test. Decisions on how to handle are left up to the attendee’s discretion. Some masks will be made available if requested. Verbiage will include how people will be responsible to do their own due diligence. If there is a positive case the attendees will be made aware.
Update – Pooling Academy Berry shared the document showing the update. Michelle Beachamps will be at the conference with a pooling academy demo.
