The PrepareRI High School Internship Program is a statewide initiative managed by Skills for Rhode Island’s Future This Supervisor Toolkit is intended to serve as a reference and training guide to support employers in hosting high school interns. While the toolkit provides best practices and recommendations, it does not supersede any employer’s internal policies or procedures Employers and supervisors should continue to follow their organization’s established human resources policies, safety protocols, and compliance requirements at all times
WelcomeFromOurExecutiveDirector
Dear PrepareRI Supervisors,
On behalf of Skills for Rhode Island’s Future, I am honored to welcome you and extend my deepest appreciation for your partnership in hosting and mentoring PrepareRI High School Interns this summer.
Your decision to serve as a supervisor represents more than just a functional role it is an investment in the future of our workforce, our communities, and the next generation of Rhode Island leaders. By opening your workplace and offering your time, insight, and encouragement, you are helping to unlock opportunities that many of our students might otherwise never access
Internships are often a student’s first introduction to the professional world The experiences, support, and feedback you provide will serve as a powerful foundation for their growth not only as emerging professionals but as confident, curious, and capable individuals. Your guidance will help students translate classroom knowledge into real-world skills, while also reinforcing essential habits such as punctuality, communication, teamwork, and adaptability
We understand that supervising high school interns requires patience, structure, and intentionality Please know that we are here to support you every step of the way. This toolkit is designed to provide guidance, resources, and tools to help you create a meaningful internship experience for both you and your intern.
Thank you again for your willingness to mentor and lead. Your commitment sends a clear message to our youth: you believe in their potential, and you are willing to help them succeed. That belief combined with your example can change the trajectory of a young person’s life
With sincere appreciation and warm regards,
Pande Nina
SkillsRI
Training Purpose & Goal
Connect. Coach. Inspire.
The purpose of this training is to prepare supervisors to host and mentor high school interns participating in the 2025 PrepareRI High School Internship Program. Through this orientation, supervisors will be introduced to the Skills for Rhode Island’s Future (SkillsRI) team and gain a clear understanding of their roles and responsibilities within the program.
This training is designed to equip supervisors with the tools, strategies, and support needed to create a structured, inclusive, and impactful internship experience. By the end of the training, supervisors will be able to:
Understand the goals and structure of the PrepareRI Internship Program
Recognize the developmental needs of high school interns and how to support them
Apply best practices for supervising and mentoring young talent
Utilize practical tools, resources, and worksheets included in this toolkit
Navigate program logistics such as onboarding, supervision expectations, and timesheet approvals
Know when and how to communicate with SkillsRI for support or issue resolution
The training covers a range of topics—from the foundations of the PrepareRI initiative and what interns learn during bootcamp week, to supervision strategies, workplace readiness skills, and administrative requirements. The goal is to empower supervisors to be confident, proactive, and supportive leaders who can contribute meaningfully to a student’s early career experience.
Every
task you assign, every conversation you have , and every ounce of encouragement you offer becomes a turning point in a young person ’ s life. As a supervisor, you ’ re not just shaping work habits - you ’ re shaping futures.
Internship Key Facts
Student Profile
250 high school student interns entering their senior year, ages 16 to 19.
Internship Duration
Students will complete a 6-week internship, working 25–40 hours per week.
Work Readiness Preparation
All interns will complete a 40-hour, in-person “Ready.Set.Work! Bootcamp” the week of June 23–27, focused on workplace expectations, communication skills, professionalism, and problem-solving
Internship Start Date
Interns begin on Monday, July 7, 2025
Selection Process
Students begin preparing for their internships as early as January through a rigorous application, training, and matching process facilitated by SkillsRI
Placement Process
Interns are matched with employer partners based on their expressed career interests, availability, worksite location, and interview outcomes. The majority of interns have been interviewed and matched prior to the start of the internship.
Compensation
All interns are paid $15/hour and are placed in roles designed to align with their career pathways and provide real-world learning experiences.
Workplace Expectations
Interns are held to the same professional standards as employees. This internship is not a simulation, it is a real job with real expectations. Interns are expected to meet all onboarding, conduct, and performance requirements established by the host organization. This includes adhering to workplace policies and dress codes, and demonstrating reliability, professionalism, and initiative
By holding interns accountable to these standards, we ensure they gain an authentic, high-expectation introduction to the world of work preparing them not only for this role, but for the future of their careers.
About SkillsRI
At Skills for Rhode Island’s Future (SkillsRI), our mission is to transform lives by expanding access to sustained economic mobility through workforce development, education, and demand-driven business support. As a social economic development organization, we partner with employers, small businesses, job seekers, training providers, community leaders, and government agencies to deliver responsive, locally tailored solutions Our unique, demand-driven model bridges the gap between workforce supply and business needs empowering underserved and underrepresented communities and fueling Rhode Island’s inclusive economic growth
SkillsRI was established to meet the needs of both Rhode Island’s employers and job seekers, with a particular focus on closing equity gaps in access to employment and economic advancement Whether it is through direct hire opportunities, upskilling pathways, internship programs, or small business resiliency efforts, our work is rooted in breaking down barriers and building stronger, more connected communities. Since its founding, SkillsRI has supported thousands of individuals in achieving upward mobility and contributed to the growth and competitiveness of the state’s economy.
In 2017, through a competitive process led by the Governor’s Workforce Board, SkillsRI was selected to design and manage the PrepareRI High School Internship Program a statewide initiative that connects public high school students with paid summer internships aligned to their career interests and goals
About PrepareRI
Ensuring all Rhode Island youth are equipped with the skills, experiences, and opportunities to thrive in the workplace.
PrepareRI represents a strategic collaboration between state government, public education systems, higher education institutions, private industry, and community-based organizations – aimed to ensure all Rhode Island youth are prepared for the 21st-century workforce.
The PrepareRI High School Internship Program serves as a cornerstone of this initiative The program gives rising high school seniors the chance to gain paid, hands-on experience in fields aligned with their career interests These internships expose students to real-world expectations, professional environments, and industry knowledge while also providing employers with early access to emerging talent
"We are not just preparing students for the jobs of today—we are equipping them with the critical thinking and adaptability needed for the jobs that don’t yet exist This internship is their launching pad into a future we can ’t fully predict, but one we must fully prepare them for."
Training Purpose & Goal
SkillsRI is your dedicated partner throughout the entire internship experience Our team is here to support both you and your intern from recruitment and onboarding to payroll and issue resolution We serve as your single point of contact for employers, students, and families, ensuring that communication is seamless and that every participant receives the guidance they need to succeed
Whether you have a question about program logistics, need support addressing a workplace challenge, or want to share a success story, SkillsRI is just a phone call or email away. Our job is to make your role as a supervisor easier, while helping students build meaningful, real-world skills that prepare them for future success
For Intern Concerns
Christopher Abreu | Director of Youth Career Services
cabreu@skillsforri.com
401 680 5969
For Employer Concerns
Brittany Dorrance | Interim Director of Client Services bdorrance@skillsforri com
401.545.1913
For Intern Payroll
Jacob Wilson | HR Manager jwilson@skillsforri com 401 680 7672
Executive Leadership
Tom Streicher | VP of Client & Career Services tstreicher@skillsforri.com
Caci Gleason | Associate Director of Data Analytics cgleason@skillsforri com
401.680.7652
Yimi Arias | Finance Director yarias@skillsforri.com
401.680.7648
Nina Pande | Executive Director npande@skillsforri.com 401 680 5960
Employer Expectations
Employer partners play a critical role in the success of the PrepareRI High School Internship Program by providing meaningful worksite experiences for student interns. Once a student has successfully completed the 40-hour Ready.Set.Work. Bootcamp and been matched with an employer, they are placed at a designated host site for the duration of the six-week internship.
Each participating employer agrees to provide a supportive and structured environment that enables the intern to explore career pathways, develop workplace skills, and contribute to organizational goals. A key element of this experience is the assignment of a dedicated worksite supervisor who will guide, mentor, and oversee the intern throughout their placement.
To ensure a high-quality experience for both students and employers, all employer partners are expected to:
Complete Intern Placement Agreements: Employers must finalize and submit placement agreements prior to the start of the internship
Provide a Comprehensive Worksite Orientation: Employers are responsible for introducing interns to the organization’s structure, culture, policies, and expectations on their first day. This orientation should include a review of the intern’s role and responsibilities, as well as any workplace safety protocols.
Supervise and Support Interns: Each intern must have an assigned supervisor who will
Conduct at least 30 minutes of structured supervision per week, either one-on-one or in a group setting
Provide informal daily check-ins to ensure the intern feels supported and understands their tasks
Offer ongoing guidance and constructive feedback
Monitor and Evaluate Performance: At the end of the internship, supervisors are asked to complete a performance evaluation to assess the intern’s contributions, growth, and professionalism.
Approve Weekly Timesheets: Supervisors are responsible for reviewing and approving the intern’s weekly timesheets through Paylocity, SkillsRI’s payroll system
Worksite Orientation
A strong orientation sets the tone for a successful internship experience. It is essential that every student intern is properly introduced to the worksite, its culture, expectations, and structure before beginning their responsibilities.
Employers should design a thoughtful orientation plan with clearly defined goals and objectives. Orientation should take place on the intern’s first day—or earlier, if possible—and should be tailored to the intern’s experience level, learning style, and individual needs. Supervisors should consider factors such as the intern’s cultural background, any disabilities, and their general level of maturity and confidence when shaping the orientation experience.
Whenever possible, employers are encouraged to include interns in their standard new employee onboarding or training sessions to help students feel integrated and well-informed.
The following components should be included in your intern’s worksite orientation:
Overview of the Organization: Provide background on your company’s mission, structure, and operations Share any helpful collateral (e g , brochures, videos, website links) and, if available, an organizational chart to help interns understand reporting lines and key roles
Workplace Structure and Expectations: Interns may be unfamiliar with standard workplace procedures Review policies related to attendance, punctuality, break times, holidays, and communication protocols Please note: any time-off requests must be reviewed and approved by SkillsRI
Introductions to Staff: Make intentional introductions to colleagues, particularly those who will work closely with the intern. Some students may be shy or hesitant to engage, so encouraging those early connections will help build trust and comfort in the workplace.
Health and Safety Requirements: Review any workplace hazards, safety equipment, or job-specific precautions necessary to ensure the intern’s well-being. If there are concerns about the suitability of a task or environment, notify SkillsRI immediately
Paperwork and Compliance Forms: Ensure all company-specific onboarding documents have been reviewed and completed, such as consent forms, medical disclosures, and waivers for tasks or environments that require special handling
Supervising Student Interns
Supervising a high school intern is more than managing tasks—it’s about mentoring a young person at a formative stage of their personal and professional journey. For many students, this internship is their first experience in a real workplace. The habits they form, the feedback they receive, and the confidence they build will stay with them long after the summer ends.
As a supervisor, you have a unique opportunity to help bridge the gap between school and the workplace. By setting clear expectations, assigning meaningful projects, and offering regular feedback, you are equipping students with essential skills they will carry into the future whether in college, the workforce, or beyond
Each intern must have a designated worksite supervisor who will serve as their primary mentor and guide Even if the intern rotates across teams or departments, one supervisor should be responsible for overseeing their overall experience and ensuring continuity in support
The time, guidance, and encouragement you provide have a lasting impact You’re not just shaping a summer internship you’re helping shape a future professional
Tips for Supervisions
Provide a thorough orientation to your organization, department, staff, policies, and procedures
Ensure access to necessary resources, equipment, and workspace to support the intern’s role.
Align tasks with the student’s Internship Placement Agreement, ensuring they are relevant and ageappropriate.
Offer initial and ongoing training, including a minimum of one hour per week of formal supervision.
Deliver consistent feedback on performance and expectations through both structured and informal conversations
Reinforce key work readiness skills such as punctuality, professionalism, communication, problemsolving, and workplace etiquette
Maintain open communication with SkillsRI regarding the intern’s progress or any concerns that may arise.
Report any issues immediately to Brittany Dorrance, Interim Director of Client Services, at bdorrance@skillsforri.com (e.g., absenteeism, behavior concerns, or performance challenges).
Supervising Tools & Tips
12 BEST PRACTICES FOR MANAGING INTERNS
Supervising high school interns requires preparation, mentorship, and a commitment to creating meaningful learning experiences. The following best practices are designed to help you create an engaging, supportive, and productive internship environment.
1. Plan Ahead and Prepare
Set your intern up for success by planning early Define the intern’s role, assign a supervisor or mentor, and identify meaningful tasks that contribute to your organization’s goals A well-prepared experience ensures interns are integrated quickly and productively
Helpful Planning Questions:
What do you want the intern to accomplish?
What will the intern’s daily tasks and long-term projects include?
What policies, expectations, or materials should be reviewed during orientation?
Who will supervise and evaluate the intern?
When will you schedule midpoint and final evaluations?
What feedback will you collect through an exit interview?
2. Make Interns Feel Welcome
The first day can be overwhelming, especially for a student’s first job. Take time to introduce them to your team, invite them to lunch, and make them feel like part of the organization. Consider sharing a welcome letter or care package to set a positive tone.
3. Be a Resource
Interns will have questions encourage them to ask. Let them know early that it is okay not to have all the answers. A strong supervisor creates a safe space for learning by being approachable and responsive.
4. Delegate Intern Oversight
Assign a dedicated supervisor who will manage the intern’s schedule, support learning, and provide consistent feedback. Make sure this individual has the time and interest to mentor a high school student and understands the importance of the role.
5. Train and Teach
Internships are learning experiences, not just entry-level jobs Take time to demonstrate processes, explain why tasks matter, and teach skills that extend beyond the assignment.
Supervising Tools & Tips
12
BEST PRACTICES FOR MANAGING INTERNS
6. Set Clear Goals
At the start of the internship, define clear goals that are specific, measurable, and achievable Goals help organize the intern’s time, set expectations, and provide a basis for feedback and evaluation
7. Schedule Regular Check-Ins
Hold weekly check-ins to review progress, answer questions, and provide coaching These moments create opportunities for reflection, problem-solving, and building rapport
8. Provide Quality Feedback
Timely, constructive feedback is essential for student growth. Because interns are only with you for a short time, regular feedback ensures they can make immediate improvements and feel more confident in their contributions.
Why Real-Time Feedback Matters:
Encourages continual learning and course correction
Supports intern confidence and performance
Builds communication skills and deepens engagement
Helps develop future talent pipelines by strengthening intern capabilities
9. Serve as a Mentor
You have the opportunity to shape a young person’s career trajectory Be open, encouraging, and honest about your own career journey Mentorship helps interns reflect on their goals and recognize their own potential
10. Inspire Interns
Show interns how their work matters Help them connect their role to the organization’s mission and introduce them to future career paths Your enthusiasm and investment can leave a lasting impact
11. Ask for Support When Needed
You are not alone. If you encounter challenges or simply want additional guidance, reach out to the SkillsRI team. We are here to help ensure the internship is rewarding for you and the student.
12. Make It Fun!
Internships should also be enjoyable Incorporate creativity and fun into the experience to build morale and strengthen relationships.
CliftonStrengths
Using CliftonStrengths to Support Your Intern’s Growth
Every PrepareRI intern takes the CliftonStrengths Assessment as part of their Ready.Set.Work. Bootcamp. This powerful tool helps students identify and understand their top strengths the natural patterns of thought, feeling, and behavior that shape how they learn, interact, and contribute to the workplace.
CliftonStrengths offers a strengths-based language that helps interns recognize what they do best, boosting self-awareness, confidence, and engagement. For many, this may be the first time they’ve been encouraged to focus on their potential, rather than their limitations.
The CliftonStrengths Assessment is administered in partnership with LeadershipRI, and interns engage with certified Strengths Coaches during breakout sessions throughout Ready Set Work!
How Supervisors Can Use CliftonStrengths
Start conversations around strengths: Ask your intern to share their Top 5 CliftonStrengths and how they see them showing up in their work
Assign projects that align with strengths: For example, an intern with strengths in Analytical or Learner may thrive with research tasks, while someone high in Communication or Woo may enjoy presenting or working with others.
Use strengths language in feedback: Reinforce when a strength is helping the intern succeed. For example: “Your Responsibility really showed when you owned that task start to finish.”
Guide reflection and growth: Help interns connect the dots between their strengths and how they solve problems, collaborate, or take initiative on projects.
To better support your intern - and yourself - we invite you to take the CliftonStrengths Assessment as well This tool is used by leaders worldwide to unlock their own leadership style and better understand team dynamics.
CliftonStrengths
Let’s Dive Into The Basics of Clifton Strengths
The CliftonStrengths Assessment is a powerful tool that helps individuals identify and understand their unique talents—shifting the focus from what’s wrong to what’s strong. By recognizing and developing their natural strengths, people are better equipped to grow personally and professionally, collaborate more effectively, and lead with greater confidence. This strengths-based approach fosters a positive mindset, enhances productivity, and supports stronger teams, better leadership, and greater overall well-being in both personal and organizational settings.
Four Domains of Strengths Explained
1. Strategic Thinking Strengths
Strategic Thinking domain includes themes like Analytical, Context, Futuristic, Ideation, and Input. People with these strengths enjoy conceptualizing ideas and solving complex problems through creative solutions and strategic planning They tend to be imaginative but also practical in their approach to problem-solving
2. Influencing Strengths
Influencing domain includes themes related to communication and persuasion, such as Communication, Activator, Command, Competition, Empathy, Self-Expression, and Woo.
People who exhibit these strengths are often natural leaders or team players, as they excel at influencing others through their words or actions
3. Executing Strengths
Executing domain consists of themes that involve achieving and completing tasks, such as Achiever, Responsibility, Self-Assurance, Significance, and Maximizer.
People with strong Executing strengths are driven by results and tend to be very efficient and organized when executing projects or assignments.
4. Relationship Building Strengths
Relationship Building domain consists of themes that involve forging relationships and creating connections, such as Developer, Harmony, Includer, Individualization, Adaptability, and Relator.
People with solid relationship-building strengths typically understand others’ needs and form meaningful relationships with those around them.
CliftonStrengths
34 CliftonStrengths Themes Defined
1. Achiever
Driven and goal-oriented, Achievers find deep satisfaction in being productive and completing tasks.
2. Activator
Natural initiators, Activators turn ideas into action and energize others to get moving.
3. Adaptability
Flexible and present-focused, individuals with this strength easily adjust to change and new circumstances.
4. Analytical
Thinkers who search for reasons and causes, Analytical individuals approach problems with logic and data.
5. Arranger
Skilled coordinators, Arrangers organize people and resources for maximum productivity.
6. Belief
Guided by strong values, those with Belief have unwavering convictions that give their life direction and purpose.
7. Command
Confident and direct, people with Command naturally take charge and influence others in highstakes situations.
8. Communication
Clear and engaging, individuals with this strength express ideas effectively through speaking and writing.
9. Competition
Driven to win, these individuals measure their progress against the performance of others.
10. Connectedness
Believers in unity, people with this strength see the links among all things and embrace the idea that everything happens for a reason.
11. Context
Historical thinkers who learn from the past, individuals with Context bring depth and perspective to decisions.
CliftonStrengths
12. Deliberative
Careful and vigilant, these individuals anticipate obstacles and take thoughtful action.
13. Developer
Nurturers at heart, Developers recognize and cultivate the potential in others.
14. Discipline
These individuals thrive on routine and structure, creating order through planning and organization.
15. Empathy
Emotionally intuitive, those with Empathy sense the feelings of others and respond with compassion.
16. Fairness (Harmony)
Advocates for equity, they seek consensus and avoid unnecessary conflict by promoting mutual respect.
17. Focus
People with Focus are intensely concentrated and driven to reach their goals without distraction.
18. Futuristic
Visionaries who are inspired by what could be, they create a clear and compelling picture of the future.
19. Harmony
Peace-seekers who look for common ground and minimize conflict in group dynamics.
20. Ideation
Innovators who are fascinated by ideas and love to explore new ways of thinking.
21. Inclusiveness (Includer)
Champions of belonging, they actively involve others and ensure everyone feels part of the group.
22. Individualization
People with this strength see the unique qualities in each person and know how to bring out their best.
CliftonStrengths
34 CliftonStrengths Themes Defined
23. Input
Collectors of information, Input individuals are curious and love to gather knowledge and resources.
24. Intellection
Deep thinkers who enjoy introspection, conversation, and the exploration of complex ideas.
25. Learner
Motivated by growth, Learners are always seeking to improve their knowledge and skills.
26. Maximizer
Focused on excellence, they take good things and make them great by refining and optimizing.
27. Positivity
Upbeat and optimistic, people with this theme lift the spirits of those around them.
28. Relator
Relationship-driven, Relators build close connections and value trust and authenticity.
29. Responsibility
Accountable and dependable, they take ownership of their commitments and follow through.
30. Restorative
Natural problem-solvers, they love diagnosing issues and finding solutions to fix them.
31. Self-Assurance
Confident in their abilities, people with Self-Assurance trust their instincts and judgment.
32. Significance
These individuals strive to make an impact and be recognized for meaningful contributions.
33. Strategic
Forward-thinking planners, they quickly spot patterns and alternative paths to achieve success.
34. Woo (Winning Others Over)
Socially bold and outgoing, Woo talents shine in making connections and winning people over.
InternshipFramework
Building Skills That Work Anywhere
The PrepareRI Internship Program is designed to equip students with essential employability skills— like communication, problem-solving, and teamwork—that apply across every industry and role. In today’s ever-changing world of work, helping young people build transferable skills is more important than ever, and your supervision plays a vital role in that growth.
SettingSmartGoals
Define the Path. Empower the Intern
Setting SMART goals with your intern is one of the most effective ways to provide structure, foster accountability, and measure progress throughout the internship. High school interns, many of whom are experiencing the workplace for the first time, benefit greatly from having clear, achievable objectives that give purpose to their daily tasks and projects.
By collaboratively setting SMART goals Specific, Measurable, Achievable, Relevant, and Time-Based you help interns develop focus, build confidence, and experience meaningful growth. These goals also serve as a roadmap for check-ins, feedback, and end-of-program evaluations, ensuring both you and your intern are aligned and working toward shared outcomes
S
M A R T
PECIFIC
Plan effectively with specific targets in mind.
EASUREABLE
Track your progress and reevaluate along the way.
TTAINABLE
Set realistic goals that are challenging but achievable.
ELEVANT
Ensure the goal serves a relevant purpose.
IME
Specify a deadline, monitor progress and reevaluate.
SettingSmart Goals
Define the Path. Empower the Intern
Below is a list of 50 potential goals that interns can set during their internship experience. Each goal can be turned into S.M.A.R.T. Goals. We suggest interns set one goal from each development area.
Professional Development Goals
Build 5 professional connections by conducting informational interviews or job shadowing.
Identify a workplace mentor and meet with them at least three times during the internship.
Deliver at least one team presentation or project update by the end of the internship.
Write two professional emails per week with supervisor feedback to improve communication
Prepare and refine a resume using feedback from a professional at the company
Attend one company event or meeting outside your department to gain broader insight
Keep a reflection journal with weekly lessons and skills learned
Create a final presentation or portfolio showcasing completed projects
Demonstrate punctuality by arriving on time for 100% of shifts
Contribute to 3 collaborative tasks or group projects
Skill-Building Goals
Gain proficiency in Microsoft Excel by completing three data-related tasks.
Learn one new software or tool used by the company and complete a task independently.
Improve public speaking by leading one meeting or presentation.
Research and write one professional report by the end of the internship.
Practice workplace writing by drafting 5 professional emails or memos.
Use a planner or scheduling tool to meet 100% of deadlines.
Shadow a colleague for a day to understand a different role or department.
Participate in at least one brainstorming session and contribute 3 ideas
Ask for feedback on one completed task per week
Complete a self-evaluation at the midpoint of the internship
Industry Knowledge Goals
Learn and summarize 3 industry trends relevant to the internship field.
Meet with professionals in 2 different departments to understand how roles connect.
Review the company's mission, vision, and values and identify how your work supports them
Read 2 articles or watch a video related to the company's industry each week
Participate in a department meeting and summarize the key takeaways
SettingSmart Goals
Sample SMART Goals
Continued
Soft Skills Goals
Demonstrate active listening in meetings by asking thoughtful questions weekly.
Resolve at least one workplace challenge with support from a supervisor.
Write and submit weekly reflections on time management and priorities.
Identify 3 strengths and 3 growth areas through feedback from a colleague.
Lead a short discussion or icebreaker activity with a small team.
Personal Growth Goals
Set a daily intention for workplace attitude and reflect weekly
Learn to ask for help by identifying at least one question or need per week
Share one success story from the internship at a team meeting
Recognize and recover from one mistake and write about the lesson learned.
Create a work-life balance plan and review progress each week.
Career Exploration Goals
Identify 3 career paths of interest and research the required skills
Attend a virtual or in-person networking event
Conduct one informational interview with a professional in your field
Update your LinkedIn profile or create one if you haven’t yet
Explore job postings and highlight 5 skills you want to develop in the future
Contribution & Impact Goals
Recommend a small improvement to a process or task.
Volunteer to support one event, task, or meeting coordination.
Track how your tasks support the company’s mission.
Create a short end-of-internship presentation about your contributions.
Thank a team member or mentor with a written note or email
Creativity & Innovation Goals
Propose a creative idea for a project or initiative
Design a flyer, presentation, or digital product for a company task.
Participate in a team brainstorm session and contribute original ideas.
Write a reflection piece on how you solved a unique problem.
Combine skills from school and the internship to create a new solution or strategy.
Smart GoalWorksheet
Use One Worksheet Per Goal
S M
A R T Specific
Measurable
What exactly do you want to achieve?
Attainable
How will you track your advancement?
Relevant
Evaluate the feasibility of your goal
Time-bound
How does it fit into your broader objectives?
What is the deadline?
SampleInternWelcomeLetter
Company Letterhead
Date
Dear [Intern Name],
Welcome to [Company Name]! I’m so excited to have you join the team and look forward to working with you this summer during your internship.
There’s a lot to learn in these first few days, and I know starting a new internship can be fun, exciting, and scary at the same time. So I wanted to take a minute to start with I am here to help you along the way and be a mentor and guide as I serve as your internship supervisor. I want to make sure you feel comfortable asking me questions. Together, we will plan for a great experience.
At [Company Name], we believe in the value of our interns and know one day you will be the leaders of companies like ours We want you to focus on learning, growing, and applying skills you will develop along the way I will work with you on setting goals and making sure you feel comfortable in your work environment Above all else, I want your summer to be fun and informative
As your supervisor, I will hold you to the standards of the PrepareRI Internship Program I will check-in with you daily and set weekly formal supervision This way we can make sure we establish an open line of communication As you become more settled as part of our team, I trust you will meet other employees and build new relationships I encourage this and expect you will give all employees at [Company Name] the same attention, respect, and professionalism as you do with me.
To help orient you to [Company Name], we will have an on-boarding meeting to learn about our company values, how to dress, how to address colleagues, set your internship goals, and set a meeting cadence for supervision.
I encourage you to reach out, ask questions, make mistakes, and above all else, have fun! Let’s hit the ground running!
Warm regards, [insert signature]
Name, Title
Contact Information
Ready.Set.Work!Agenda
Classroom to Career - Training Interns to Hit the Ground Running!
Before entering the workplace, all PrepareRI interns are required to complete a 40-hour work readiness training called Ready Set Work! This intensive program follows a structured full-time schedule that mirrors a standard work week—designed to help students shift from a school-based routine to the pace and expectations of a professional environment
Held in a dynamic, conference-style setting, the training includes a mix of plenary sessions, breakout workshops, and career talks featuring professionals across various industries Topics focus on building the skills, mindset, and confidence students need to thrive in the workplace
As part of the training, all interns take the CliftonStrengths Assessment, which helps them identify and understand their unique talents Interns complete a capstone project in the form of a personal elevator pitch that highlights their strengths This activity not only supports public speaking skills but also equips students with a confident, strengths-based narrative they can use to engage with supervisors and colleagues ultimately helping them build social capital and stronger professional relationships in the workplace
Below is an overview of the topics covered during Ready.Set.Work!, all aligned to ensure interns are not just excited to begin they’re ready to contribute and grow.
Monday, June 23
8:00 AM – 8:50 AM Registration & Breakfast
9:00 AM – 9:45 AM Morning Meeting (Plenary)
9:45 AM – 10:00 AM Transition
10:00 AM – 11:30 AM Team Building Activity (Breakouts)
11:30 AM – 11:45 AM Transition
11:45 AM–12:45 PM Career Chat: Citizens Bank Young Professionals (Plenary)
12:45 PM – 1:45 PM Transition Time + Lunch
1:45 PM – 3:30 PM Unleashing Your Uniqueness: Intro to Strengths (Breakouts)
3:30 PM – 3:45 PM Transition
3:45 PM – 4:30 PM Logistics + Trivia Time (Plenary)
4:30 PM – 5:00 PM Closing Meeting (Plenary)
Ready.Set.Work!Agenda
Classroom to Career - Training Interns to Hit the Ground Running!
Tuesday, June 24
8:00 AM – 8:50 AM Registration & Breakfast
9:00 AM – 9:45 AM Morning Meeting (Plenary)
9:45 AM – 10:00 AM Transition
10:00 AM – 11:30 AM Becoming Your Best Self – LRI (Breakouts)
11:30 AM – 11:45 AM Transition
11:45 AM–12:45 PM Career Chat: Engineering, Environment, & Construction Government & Public Relations
12:45 PM – 1:45 PM Transition Time + Lunch
1:45 PM – 3:15 PM FLY Session 1 (Plenary)
3:15 PM – 3:30 PM Transition
3:45 PM – 4:30 PM Effective Communication (Breakouts)
4:30 PM – 4:45 PM Transition
4:45 PM – 5:00 PM Closing Meeting (Plenary)
Wednesday, June 25
8:00 AM – 8:50 AM Registration & Breakfast
9:00 AM – 9:45 AM Morning Meeting (Plenary)
9:45 AM – 10:00 AM Transition
10:00 AM – 11:30 AM Communicating Your Strengths – LRI (Breakouts)
11:30 AM – 11:45 AM Transition
11:45 AM–12:45 PM Career Chat: Health & Human Services IT & Cybersecurity
12:45 PM – 1:45 PM Transition Time + Lunch
1:45 PM – 2:45 PM Digital Literacy in the Workplace (Mini-Plenary)
2:45 PM – 3:00 PM Transition
3:00 PM – 4:30 PM Clothing Collaborative + Capstone Work Time (Breakouts)
Classroom to Career - Training Interns to Hit the Ground Running!
Thursday, June 26
8:00 AM – 8:50 AM Registration & Breakfast
9:00 AM – 9:45 AM Morning Meeting (Plenary)
9:45 AM – 10:00 AM Transition
10:00 AM – 11:30 AM Team Strengths – LRI (Breakouts)
11:30 AM – 11:45 AM Transition
11:45 AM–12:45 PM Career Chat: Law & Criminal Justice Business & Finance
12:45 PM – 1:45 PM Transition Time + Lunch
1:45 PM – 3:15 PM FLY Session 2 (Plenary)
3:15 PM – 3:30 PM Transition
3:45 PM – 4:30 PM Workplace Etiquette (Breakouts)
4:30 PM – 4:45 PM Transition
4:45 PM – 5:00 PM Closing Meeting (Plenary)
Friday, June 27
8:00 AM – 8:50 AM Registration & Breakfast
9:00 AM – 9:45 AM Morning Meeting (Plenary)
9:45 AM – 10:00 AM Transition
10:00 AM – 11:30 AM Problem Solving & Critical Thinking (Breakouts)
11:30 AM – 11:45 AM Stretch Break
11:45 AM–12:15 PM Capstone Practice + Support (Breakouts)
12:15 PM – 2:00 PM Transition Time + Networking Lunch
2:00 PM – 2:15 PM Transition
2:15 PM – 4:15 PM Capstone Pitches (Breakouts)
4:15 PM – 4:30 PM Transition
4:30 PM – 5:00 PM Closing Meeting (Plenary)
RhodeIslandLaborLawsBrief
Fast Facts | Please Consult With Your Human Resources For Specific Laws
To ensure the safety and well-being of youth in the workplace, Rhode Island state law imposes specific labor regulations for minors. As most PrepareRI interns are 16 or 17 years old, it is important for employers and supervisors to understand and follow these guidelines when hosting a student intern.
Unless otherwise exempt, minors ages 16–17 may not be employed:
More than 48 hours per week
More than 9 hours per day
Before 6:00 AM or after 11:30 PM on a school night (or after 1:30 AM if there is no school the following day)
Without an 8-hour break between the end of one shift and the start of the next
Please note the following exceptions:
School vacation periods: Hour restrictions and curfews do not apply.
Youth no longer enrolled in school: These labor hour restrictions do not apply.
As the employer of record, SkillsRI will monitor intern work hours through weekly timesheet submissions
However, it is the responsibility of the worksite supervisor to ensure that interns are scheduled and supervised in compliance with applicable labor laws.
If you have any concerns about scheduling or the nature of the intern’s work, please consult with the SkillsRI team for guidance.
As the employer of record, Skills for Rhode Island’ s Future (SkillsRI) is responsible for ensuring all PrepareRI internships comply with Rhode Island and federal labor laws Every placement must be reviewed and approved by SkillsRI to meet legal and safety standards for youth employment.
Any concerns about labor law violations will be investigated and, if needed, reported to the proper authorities We are committed to protecting interns and ensuring employer partners stay in compliance.
FrequentlyAskedQuestions
PrepareRI Internship Program | 2024 - 2025
INTERN APPLICATION PROCESS
What types of internship programs does SkillsRI offer?
SkillsRI offers two internship programs:
1 PrepareRI High School Internship Program: Open to current juniors (rising seniors) attending public high schools in Rhode Island
2 College Internship Program: Open to first-generation college sophomores, juniors, and seniors attending Rhode Island colleges and universities All majors and career interests are eligible
What is the application and selection process for interns?
Interns apply through an online portal Applications are reviewed and scored using a standardized rubric Selected applicants are invited to a mandatory orientation and interview with a SkillsRI staff member
Candidates who advance may also be interviewed by employer partners Final selection is contingent upon successful completion of a mandatory 40-hour Ready Set Work Bootcamp Interns who do not complete the bootcamp are ineligible for placement
INTERNSHIP STRUCTURE & DETAILS
What is the cost to employers?
1.High School Program: No cost to employers. SkillsRI is the employer of record and manages payroll, liability, and workers’ compensation.
2.College Program: Employers serve as the employer of record and must pay at least $15.00/hour for a minimum of 25 hours/week over 8 weeks. Employers are also responsible for payroll taxes and workers’ compensation. Wage subsidies may be available through SkillsRI, subject to funding.
Internship dates and hours:
1.High School Program: July 7 – August 15, 2025; Minimum of 25 hours/week, up to 40 hours/week; interns cannot exceed 40 hours/week or 9 hours/day; schedules must fall between 6:00 AM and 11:30 PM.
2.College Program: Programs are fully customized to employer demands. We offer summer, semester-based and year-long internships.
FrequentlyAskedQuestions
PrepareRI Internship Program | 2024 - 2025
What documents are required?
1 Memorandum of Understanding (MOU) – Initiated by SkillsRI
2 Internship Job Description – Submit to CSPrepareRI@skillsforri com and include:
Title, responsibilities, skills required
Candidate profile and preferred experience
Weekly schedule (days/hours)
Start/end times (ideally 35 hours/week)
Work location address
Supervisor name and email
Onboarding requirements (e g , background check, drug screening)
Request for intern interview (if applicable)
Orientation and training plans
Can SkillsRI assist with job descriptions?
Yes Sample descriptions are available and SkillsRI can help tailor roles for high school or college-level interns.
When are job descriptions due?
1.High School Program: Ideally by March 2025 to ensure timely matching and placement.
2.College Program: Based on timeline determined between employer and SkillsRI.
Can employers request to interview interns?
Yes. Indicate this in your job description submission. SkillsRI will present candidates for interviews as requested.
When will employers be notified of intern matches?
1.High School Program: Matches will be confirmed by May 23, 2025, pending completion of bootcamp (June 23–27, 2025).
2.College Internship Program: Based on timeline determined between employer and SkillsRI.
Can employers request interns from specific schools or programs?
Yes. SkillsRI will work with schools and CTE programs to accommodate employer preferences when possible.
FrequentlyAskedQuestions
PrepareRI Internship Program | 2024 - 2025
Does SkillsRI manage onboarding requirements?
Yes SkillsRI will coordinate with interns to complete any required onboarding forms, background checks, or screenings Employers must share requirements in advance
Are COVID-19 vaccinations required?
SkillsRI will follow the employer’s policies If vaccinations are required, interns must comply If not, interns will follow general health protocols (e.g., testing, masking).
Is there training for supervisors?
Yes, SkillsRI will host a series of training options for supervisors.
DURING THE INTERNSHIP
What is the cost to employers?
What is the hourly wage for interns?
1.High School Program: Interns will earn $15.00/hour. High school interns will be paid by SkillsRI.
2.College Program: Intern wages vary based on the design of the program, but will minimally follow the state minimum requirements.
How are interns paid?
1.High School Program: Interns are paid by SkillsRI. Interns report time via Paylocity. Supervisors must approve hours weekly.
2.College Program: Intern pay will be determined by the design of the program.
Will SkillsRI provide emergency contact information for our intern(s)?
Yes, during our application process we collect this information and will share with employers.
Are interns paid for holidays?
Yes, if they are scheduled to work on the day the holiday falls and in accordance with Rhode Island labor law.
What is the sick time policy?
Interns should notify both their supervisor and SkillsRI if they are unable to work. Interns are not eligible for paid time off.
FrequentlyAskedQuestions
PrepareRI
Internship Program | 2024 - 2025
Can interns remain employed after the program ends?
Yes Employers may choose to retain interns beyond the program through a paid internship or part-time role SkillsRI is happy to assist with this transition
Is there a required evaluation?
Yes. Supervisors will receive an intern evaluation link from SkillsRI to complete at the end of the internship.
Is there a graduation ceremony?
Yes for the High School Program. A closing celebration will be held at Rhode Island College on Friday, August 15, 2025. More details will be provided closer to the date.
