SGA Executive Leader Guide 2017

A G S der a e L

e d i u G 8 1 0 2 7 201 ME:

R NA

E LEAD

Welcome to

STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches.

Agencies work with the Executive Branch, most particularly the Student Body Vice President, to serve the needs of all students.

Agencies advocate for the communities they represent, educate the campus community, and empower students to have a voice.

The agencies are charged with helping Florida State be a more socially just community by challenging injustice and valuing the diversity of all students.

Research shows that being a member of student unions help students learn more about themselves, their intersecting identities, and the world around them.

They also help people do better in school, network, build community, and are successful after graduation.

The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two oďŹƒcers each spring semester.

Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.

Kyle Hill Student Body President

The judicial branch functions as the supreme court of the student body.

This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes.

The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.

Stacey Pierre Student Body Vice President

Alfredo Cortez Student Body Treasurer

AD-VO-CA-CY noun public support for or recommendation of a particular cause or policy

#FSUSGA

TABLE OF CONTENTS Breaking Down the SGA Structure...................................................4 Bill 2017 Allocation.............................................................................5 Executive Branch Purposes & Missions...........................................6 Class Councils Purposes & Missions...............................................7 Freshman & Transfer Leadership Institutes Purposes & Missions......7 Bureaus Purposes & Missions..........................................................8 Agency Purposes and Missions......................................................10 SGA Signature Events.....................................................................12 The Big Picture.................................................................................14 Leadership at the Next Level..........................................................15 The Golden Circle............................................................................16 Where Your Leadership Position Can Take You............................17 Strategies for Building Successful Relationships...........................18 Programming Checklist...................................................................20 Excuses, Excuses, Excuses!..........................................................21 Finances...........................................................................................22 Planning Your Budget......................................................................26 Marketing..........................................................................................28 SGA Advisors..................................................................................31 Student Resource Guide.................................................................32 True Colors.......................................................................................34 What’s Your Conflict Management Style?......................................38 Goal Setting......................................................................................42 Get Connected.................................................................................43 SGA Staff..........................................................................................44 Important Resources........................................................................46 Allies and Safe Zones .....................................................................48 Green Dot Flyer................................................................................49 Hazing Prevention ..........................................................................50 kNOw More .....................................................................................51

EXECUTIVE BRANCH

STUDENT BODY VICE PRESIDENT

LEGISLATIVE BRANCH STUDENT BODY TREASURER

AGENCIES

STUDENT BODY PRESIDENT

SENATE PRO TEMPORE Deputy Treasurer

SENATE PRESIDENT

STUDENT SENATE

TRANSFER LEADERSHIP INSTITUTE

FRESHMAN LEADERSHIP INSTITUTE

Sophomore Class Council

Junior Class Council

Senior Class Council

CLASS COUNCILS

Office of Servant Leadership

Office of Entrepreneurship and Innovation

Office of Student Sustainability Initiative

Student Council for Undergraduate Research and Creativity

The Center for Participant Education

Inter-Residence Hall Council

Office of Governmental Affairs

BUREAUS

Veterans Student Union

Women Student Union

Pride Student Union

Hispanic/Latino Student Union

Black Student Union

Asian American Student Union

The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.

Student Government Webmaster

V-89

Student Publications

First Responder Unit

SAFE Bus

Child Development Center

AFFILIATED PROJECTS

Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar

FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)

LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants International Presentation Grants

CHIEF OF STAFF Deputy Chief of Staff

CABINET Academic Affairs Arts Community Affairs Diversity and Inclusion Internal Affairs Programming STEM Development Press Secretary

JUDICIAL BRANCH

CHIEF JUSTICE

JUSTICES

ATTORNEY GENERAL

STUDENT DEFENDER

CLERK OF THE COURT

ELECTIONS

ELECTIONS

Supervisor of Elections

Deputy Supervisors of Elections

OTHER ENTITIES

SGA ACCOUNTING

ALLIES & SAFE ZONES

CAMPUS RECREATION

UNION BOARD

HOMECOMING

HEADLINERS

GOLDEN TRIBE

BILL 2017 ALLOCATION

SGA Leader Guide 2017| 5

Executive Branch Purposes & Missions

The Executive Branch of Florida State University’s Student Government Association includes the Office of the President, the Executive Cabinet, Agencies, Bureaus, Class Councils and special Executive Projects such as the Freshmen Leadership Institute and Transfer Leadership Institute. The Executive Branch is the administrative, advocacy, and programming branch of SGA. The Executive Branch represents the student body, through the Student Body President, on the Board of Trustees and on various committees and university-wide collaborations to work towards improving the quality of life of all students at Florida State.

While there are standard processes, duties, and signature events for each component of the Executive Branch, each year’s administration may shift projects and agenda in the best interest of the student body.

EXECUTIVE CABINET

The Executive Cabinet is created by the Student Body President to assist the Executive Branch in their duties and goals for each administration. Cabinet positions are most often project or area-based positions, in which individuals work independently to support initiatives and programs of the Executive Branch. They are created and selected each year based on the priories of the Office of the Student Body President.

Secretary of Academic Affairs: Provides information and program options on academic issues and work with academic entities of the campus to further scholastic goals.

Secretary of Arts: Maintains communication with the College of Music; College of Visual Arts, Theatre and Dance; College of Motion Picture Arts; and any on-campus entities dealing with the arts.

Secretary of STEM Development: Thoroughly understands the opportunities and challenges presented by the science, technology, engineering, and math departments. This understanding will allow SGA to support STEM students and outweigh their challenges with opportunities.

Press Secretary: Maintains strong and consistent relations with various media outlets, effectively communicates to them the policies and stances of the SGA administration, and oversees all public relations and social media efforts of the administration.

Secretary of Community Affairs: Informs SGA about local projects that foster a strong sense of commitment to community involvement.

Secretary of Diversity & Inclusion: Promotes the active recruitment of a diverse student body and faculty, seeks to enhance the quality of life of all students, and alerts SGA to all social issues concerning the campus and its community.

Secretary of Programming: Develops and coordinates events for or hosted by the Executive Branch and serves as a programming resource to SGA entities.

Secretary of Internal Affairs: Follows the proceedings of the legislative and judicial branches and capitalize on opportunities for checks and balances and collaborations amongst SGA. 6 |SGA Leader Guide 2017

sga.fsu.edu/sga-contacts

@fsusga

/fsusga

CLASS COUNCILS

The Class Councils work to instill unity in the Florida State University’s Senior, Junior, and Sophomore classes to enhance their college experience and encourage active participation in the Florida State University community as both students and alumnus. The Junior and Sophomore Class Councils focus on interactive social and academic events for the classes and the greater FSU community. The goal is bringing students together by planning exciting events and activities.

Each year the Senior Class leaves the University with a gift that is unique to the Senior Class and exerts Seminole spirit and pride. The Senior Class Gift is an opportunity for graduating seniors to make a contribution to a special project on campus. This could be a campus beautification project, an academic scholarship or any number of other worthwhile causes at Florida State. The point is to create a lasting and visible legacy for our class. sga.fsu.edu/clclass-councils.shtml

fsu_classcouncils

/fsuclasscouncil

/FSUSrCC@gmail.com

FRESHMAN LEADERSHIP INSTITUTE

The Freshman Leadership Institute (FLI) is an executive project within the Student Government Association at Florida State University. FLI provides members with the opportunity to embrace their personal values, explore and develop their personal leadership style, and foster a deeper sense of self-identity. The program encompasses weekly workshops, a weekend retreat, family groups, and a peer mentor program for student participants. During the workshops students are exposed to campus resources, opportunities, leadership development activities, and much more. This unique opportunity allows freshman to make connections and build relationships with other FSU students interested in leadership development. Not only do students have the opportunity to network, but they also gain valuable knowledge and skills to leave a legacy at our University. Each summer about 40 freshman are selected and participate in the ten week program. sga.fsu.edu/fli

fsufli

/fsufli

fsufreshmanleadershipinstitute@gmail.com

TRANSFER LEADERSHIP INSTITUTE

The Transfer Leadership Institute’s mission is to provide personal, professional, and leadership growth opportunities for ambitious transfer sttudents through programming, peer mentoring and educational experiences that impact the Florida State University student body and its surrounding community. Through the program, participants will become active, engaged leaders who will make substantial contributions to the Florida State University community. The values of this prestigious Institute shall be rooted in the values expressed in Seminole Creed.

sga.fsu.edu/tli

fsutli

/tlifsu

floridastatetli@gmail.com

SGA Leader Guide 2017| 7

Bureaus Purposes & Missions

THE CENTER FOR PARTICIPANT EDUCATION The Center for Participant Education was established to provide an alternative to the traditional curriculum taught at FSU. CPE’s founding philosophy was, and still is, that students should have a participatory role in their education. It serves as a forum for progressive and alternative ideas, where students and local citizens can initiate and enact new programs that interest them. CPE provides guest lectures, movies, classes and other alternative programs to traditional programs and provides these educational classes and programs without charging a fee for instruction.

The Center for Participant Education Office, Union Room 303K sga.fsu.edu/cpe

fsucpe

fsucpe@gmail.com

OFFICE OF ENTREPRENEURSHIP AND INNOVATION The Office of Entrepreneurship and Innovation serves as a resource center for small business owners and entrepreneurial students to further progress their business or idea.

OEI strives to serve as a liaison between students and alumni with industry experience, build relationships with both campus and community partners, advocate for student-led start-ups, and bring about a more collaborative and developmental space for entrepreneurs.

The Office of Entrepreneurship and Innovation Center, Union Room A224 sga.fsu.edu/oei

fsuoei

fsuoei@gmail.com

OFFICE OF GOVERNMENTAL AFFAIRS The Office of Governmental Affairs’ mission is to provide Florida State University students with representation and advocacy within the university community and at all levels of government. Special emphasis is placed on monitoring the Florida Governmental process from which the University receives a majority of its funding. In addition, the Office of Governmental Affairs Board of Directors is committed to informing the student body of key Governmental issues of interest and impact. OGA offers an opportunity for interested students to participate in legislative and other governmental processes. Furthermore, the OGA promotes civic engagement through mediums such as voter participation, testimony before governmental entities, communication with policy makers, the training of students in areas such as lobbying and organizing and other forms of governmental relations.

Office of Governmental Affairs, Union Room A206 sga.fsu.edu/oga

8 |SGA Leader Guide 2017

fsuoga

director.oga.fsu@gmail.com

INTER-RESIDENCE HALL COUNCIL The mission of Inter-Residence Hall Council is to engage students in the on campus living experience through leadership development, community involvement, and peer advocacy. IRHC strives to coordinate programs and activities for the enhancement of student life in the residence halls, to represent the views of residents, and to enhance communication between residence halls.

This is achieved through campus-wide programming and the creation and governance of Hall Councils, individual leadership boards of elected students within each residence hall complex.

Inter-Residence Hall Council Office, Union Room A219 sga.fsu.edu/irhc

IRHCFSU

sgairhc@admin.fsu.edu

@IRHCFSU

@IRHCFSU

OFFICE OF SERVANT LEADERSHIP The mission of the Office of Servant Leadership is to preserve and cultivate the spirit and action of service, philanthropy, advocacy, social justice, and leadership at the Florida State University by providing a forum for students to network and collaborate; offering support and encouragement to service focused student organizations on campus; and organizing and implementing informative events that aim to enhance students’ awareness of important social issues. OSL strives to educate students about pressing issues and current affairs related to social justice through inclusive programming and reflection-based service experiences.

Office of Servant Leadership, Union Room A224 sga.fsu.edu/osl

servantleadership.sga@gmail.com

TheOfficeOfServantLeadership

OFFICE OF STUDENT SUSTAINABILITY The Office of Student Sustainability is dedicated to representing the student voice on sustainability issues at Florida State University. They strive to preserve and cultivate the sustainability efforts of the Florida State University by providing a forum for students to network and collaborate; offering support and encouragement to student organizations with similar missions; and organizing and implementing informative events that aim to enhance students’ awareness of social issues. OSS coordinates and promotes engagement in sustainability within student centered issues including, but not limited to, conservation, social justice, and environmental service opportunities.

Office of Student Sustainability, Union Room A224 sga.fsu.edu/oss

FSUStudentSustainability

fsu.sustainability@gmail.com

STUDENT COUNCIL FOR UNDERGRADUATE RESEARCH AND CREATIVITY The Student Council for Undergraduate Research and Creativity is dedicated to making research accessible and approachable to all undergraduate students at FSU, regardless of major, background, or experience. SCURC aims increase the quantity and diversity of undergraduate students involved in research on Florida State’s campus, preparing them for graduate school and professional life, as well as fostering the next generation of innovative thinkers. They implement and oversee the Florida State University Undergraduate Research Journal, The Owl, as a means to engage the student body and highlight student research and serve as a resource for undergraduate students to request funding to attend or present at academic conferences related to their intended research area or academic major.

Student Council for Undergraduate Research and Creativity Office, Union Room A222 sga.fsu.edu/scurc

@FSU_SCURC

SCURCFSU

@fsutheowl

director.scurc@gmail.com

SGA Leader Guide 2017| 9

Agencies

Purposes & Missions

ASIAN AMERICAN STUDENT UNION The Asian Asian American American Student Student Union Union represents represents the Asian American American community community at at Florida Florida State University and spreads awareness pertaining to Asian American heritage and culture.

Universityand andpromotes promotes and spreads awareness pertaining to Asian American heritage and AASU encourage and promote the civic engagement of the Asian andAsian Asian-American culture.serves AASUtoserves to encourage and promote the civic engagement of the and Asiancommunity, as well as the study at FSU. as an educational and cultural American community, as well asbody the study bodyItatfunctions FSU. It functions as an educational and learning cultural instrument for the FSU by providingby cultural programs andprograms materials, and whichmaterials, promote learning instrument forcommunity, the FSU community, providing cultural awareness and appreciation the various and for distinct cultures.

AASU Asian servescultures. as the nucleus which promote awareness for and appreciation the Asian various and distinct AASU of a network tonucleus improveof theaopportunities and livingthe conductions of theand Asian community.

To this serves as the network to improve opportunities living conductions ofend, the AASU shall represent recognized Asian Asian-American studentAsian organizations on campus, Asian community.

Toall this end, AASU shalland represent all recognized and Asian-American coordinate available resources, and serve as a catalyst in protecting he rights and representation of student organizations on campus, coordinate available resources, and serve as a catalyst in the Asian and student body. protecting heAsian-American rights and representation of the Asian and Asian-American student body.

The Asian American Union Room A223 AmericanStudent StudentUnion UnionCenter, Center, Union Room A223

Est. 1996 sga.fsu.edu/aasu sga.fsu.edu/aasu

@fsuaasu

fsuaasu fsuaasu

@fsuaasu

fsuaasu fsuaasu

fsuaasu@gmail.com fsuaasu@gmail.com

BLACK STUDENT UNION The Black serves primarily to promote and provide for the social welfare of Black Student StudentUnion Union serves primarily to promote and provide for the social the Blackofstudent body at Florida State University.

BSU shall be BSU limited neither to the welfare the Black student body at Florida StateThe University.

The shall be limited aforementioned objectives nor FSU in scope.

The in BSU strives provide and neither to the aforementioned objectives nor FSU scope.

ThetoBSU strives to promote provide economic, political and academic through its activities and serve as a catalyst and promote economic, politicalenrichment and academic enrichment through its activities and to the as enlightenment theenlightenment Florida State University community to the distinct and proud serve a catalyst toofthe of the Florida State University community to cultural heritage Blackcultural people in AmericaofasBlack well as on theinAfrican continent.

BSU the distinct and of proud heritage people America as well as onshall the be a source of ediďŹ cation of hebe Black experience at FSU. of he Black experience at FSU. African continent.

BSU shall a source of edification Black Student Avenue (across from Dorman Hall) StudentUnion UnionHouse, House,206 206Woodward Woodward Avenue (across from Dorman Hall)

Est. 1968 sga.fsu.edu/bsu sga.fsu.edu/bsu

@fsu_bsu @fsu_bsu

fsu_bsu

@fsu_bsu @fsu_bsu

fsubsu

fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com

HISPANIC/LATINO STUDENT UNION The Hispanic/Latino Hispanic/Latino Student as an an institution institution dedicated dedicated to to unifying, unifying, Student Union Union serves as informing, and serving the Hispanic/Latino community at FSU and in Tallahassee.

HLSU informing, and serving the Hispanic/Latino community at FSU and in Tallahassee. will function as an educational and cultural learning instrument for all students, faculty, HLSU will function as an educational and cultural learning instrument for all students, and staand . It provides centralizeda coordinator resources and for and the Hispanic/ faculty, staff. Ita provides centralizedofcoordinator of services resources services Latino community.

HLSU serves as a nucleus for a network with other national institutions for the Hispanic/Latino community. HLSU serves as a nucleus for a network with and organizations to improveand the organizations opportunities and living conditions of the Hispanic/Latino other national institutions to improve the opportunities and living community. is open and accessible to everyone, providing a liaison between FSU conditions ofIt the Hispanic/Latino community.

It thus is open and accessible to everyone, and Tallahassee. thus providing a liaison between FSU and Tallahassee.

Est. 1983 sga.fsu.edu/hlsu sga.fsu.edu/hlsu 10 |SGA Leader Guide 2017

El Centro, Union UnionRoom RoomA212 A212(across (acrossfrom fromthe theLGBTQ LGBTQStudent StudentResource ResourceCenter) Center) @fsu_hlsu @fsu_hlsu

Hispanic Hispanic Latino LatinoStudent StudentUnion Union

@hlsu_fsu @hlsu_fsu

fsuhlsu

hlsu.director@gmail.com hlsu.director@gmail.com

a·gen·cy

An agency agency isisaaprogrammatic programmatic division of division of the the Executive Branch created to provide Executive Branch created to provide support support and education on a particularly for and for education on a particularly select select of the Florida State identityidentity group ofgroup the Florida State University University whether it be based on race, whether it be based on race, ethnicity, sex, ethnicity, sex, sexual orientation, sexual orientation, gender identity, gender gender identity, gender expression, disability, or expression, disability, or veteran status veteran status (1000.2A).

(1000.2A).

ALL AGENCIES MUST BE IN COMPLIANCE WITH:

Student Body Statutes Statutes Student Body Student Body Constitution Constitution Student Body Florida StateUniversity University Florida State Regulations andPolicies Policies Regulations and State of Florida FloridaConstitution Constitution State of

PRIDE STUDENT UNION The Pride to address address the the needs needs of of lesbian, Pride Student Student Union Union provides provides services and programs programs to lesbian, gay, bisexual, queer,questioning, questioning,asexual, asexual, and and intersex intersex students studentsand and to to increase the bisexual, transgender, transgender, queer, the awareness of issues pertinent themwithin within the Florida State University community.

Further, awareness of pertinent totothem the Florida State University community.

Further, the the Pride Student shall endeavor to acreate a supportive andenvironment healthy environment for Pride Student UnionUnion shall endeavor to create supportive and healthy for the welfare the ofregardless all students their sexual orientation or gender identity. of allwelfare students of regardless their sexualof orientation or gender identity.

Est. 1969 sga.fsu.edu/pride sga.fsu.edu/pride

LGBTQ+ Center,Union UnionRoom RoomA211 A211(Take (Take the stairs across from Kaplan Testing Center to2nd theFloor) 2nd Floor) LGBTQ+Student Student Resource Center, the stairs across from thethe Kaplan Testing Center to the @pridefsu @pridefsu

fsupride fsupride

pridefsu pridefsu

pridefsu pridefsu

psu.director@gmail.com psu.director@gmail.com

VETERANS STUDENT UNION The Veterans interests ofof allall student veterans of VeteransStudent StudentUnion Unionisiscommitted committedtotothe thecollective collective interests student veterans the armed forces and those VSU isisto of the armed forces and thosewho whosupport supportthem. them. The Theprimary primary goal of VSU to ensure ensure good academic standing post graduate graduate education education acceptance acceptance standing and successful successfulemployment employment an/or post for for all of VSU VSUmembers. members. Inherent Inherentin inthis thismission missionisisour oureffort effortto topromote promote and and support support the bonding of student student veterans veterans so so that that aa spirit spirit of of academic academic and professional accountability is bonding of fostered within withinthe theranks ranksof ofVSU VSU members. members. VSU VSU will ofFSU FSU will serve serve to to aid the administration administration of in the achievement of the goal of of becoming “the “the most most veteran friendly public university in the nation.” VSU VSU shall objections nor nor to toFSU FSU in shallbe belimited limited neither neither to to the aforementioned aforementioned objections scope. scope. VSU VSUstrives strivestotoprovide provideand andpromote promote economic, political, political, and and academic academic enrichment enrichment through tis activities, and through tis and promote promote awareness of of and appreciation for those who have served in in the the armed armed forces forces and and the the military military culture. culture.

Est. 2013 sga.fsu.edu/vsu sga.fsu.edu/vsu

The Veterans VeteransStudent StudentUnion UnionCenter, Center, Union Room A225 Union Room A225 fsuvsu

WOMEN STUDENT UNION The Women Women Student Student Union Union fosters fosters the the growth growth of of women women personally, personally, professionally professionally and politically. politically. The WSU WSU will will celebrate celebratethe thepower power existing existing within within every every woman woman to to promote promote selfautonomy, denounceall alllimitations, limitations,educate educateon onsystems systems of oppression and advocate inclusivity autonomy, denounce oppression and within diversecommunity. community.

WSU facilitates a network among organizations, departments, within aadiverse WSU facilitates a network among organizations, departments, and and services to embrace, engage and empower.

The Women Student Union serves to services to embrace, engage and empower.

The Women Student Union serves to develop a develop a greater awareness in the Florida State community University community women’s rights greater awareness in the Florida State University of women’sofrights and issues and issues and their relationship to the social, economic, and political nature WSU of society.

WSU their relationship to the economic, and social, political nature of society. promotes promotes a positive towards approachwomen’s towardsconcerns women’sin concerns in the community by developing a positive approach the community by developing programs, programs, services, and activities that towill women and will connect students to services, and activities that will reach outwill to reach womenout and connect students to administration, administration, and staff toofcreate a feeling of strength and within theWSU FSU faculty, and stafffaculty, to create a feeling strength and solidarity within thesolidarity FSU community. community.

WSU empowers by actively sexual discrimination, teaching empowers women by activelywomen confronting sexualconfronting discrimination, teaching leadership skills, leadership skills, encouraging and promoting advocacy. encouraging involvement and involvement promoting advocacy.

Est. 1974 sga.fsu.edu/wsu sga.fsu.edu/wsu

The Women WomenStudent StudentUnion UnionCenter, Center, Union Rooms 323 & 324 Union Rooms 323 & 324 @wsu_fsu @wsu_fsu

FSUWomenStudentUnion FSUWomenStudentUnion

@wsu_fsu @wsu_fsu

fsuwsudirector@gmail.com fsuwsudirector@gmail.com SGA Leader Guide 2017| 11

STUDENT GOVERNMENT ASSOCIATION

SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)

Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Black Student Union Seminole Minority Leadership Institute (Thursdays Fall Semester) Noles Engaged in Politics (Every Other Monday Fall Semester) Golden Tribe Lecture Series (ongoing through academic year) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) 12 |SGA Leader Guide 2017

SGA Fall Inauguration Black Student Union Pageant Black Student Union Pep Rally

STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Women Student Union Love Your Body Week Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Pride Student Union Trans Awareness Week Black Student Union Elections & Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Office of Servant Leadership’s Service Fair FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Student Council for Undergraduate Research and Creativity, OWL Release Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Center for Participant Education Workshops Seminole Allies Workshops (approximately twice a month) “When you learn something from people, or from a culture, you accept it as a gift, and it is your lifelong commitment to preserve it and build on it.” — Yo-Yo Ma

SGA Leader Guide 2017| 13

the

picture LARGE SCALE

SGA

YOUR ORGANIZATION & POSITION

14 |SGA Leader Guide 2017

LEADERSHIP @ the

NEXT LEVEL

Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones.

Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into?

Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful.

You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.”

Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information.

Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/membership.

Truly Care: It’s about feeling it in your heart and believing in what you do 100%.

You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch.

Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group. Learning to see things in a new light and being willing to change when change is needed.

Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not.

Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.

SGA Leader Guide 2017| 15

T A H ?

W

ELL Do You t THE H Do? a h W

HOW?

ou Do WHAT You Y o Do? wD o H

WHY?

u Do WHAT o Yo THE PU You D RP O HY HAT’S SE? Do?

W W

Excerpt from “How great leaders inspire action” by Simon Sinek on TED Talk 16 |SGA Leader Guide 2017

WHERE YOUR

LEADERSHIP POSITION CAN TAKE YOU

Communication • Leading or contributing at executive board meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, agency programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette Teamwork in Diverse Groups • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together Critical Thinking and Analytical Reasoning • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization Applied Knowledge In Real World Setting • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with Ethical Judgment and Decision Making • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance Complex Problem Solving • Determining course of action in a dilemma • Making Quick decisions during programs and events • Thinking through ideas in a clear and concise manner • Following up on department and university processes while planning events Effective Management • Delegating tasks and following up with group members • Managing multiple perspectives and ideas • Improvising when situations arise • Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests • Organizing office space, communicating with stakeholders and other officers

SGA Leader Guide 2017| 17

Relationship Building

As student leaders within each of your organizations, it is imperative that you are thinking through the most effective ways to ensure that you are engaging your peers and working towards the advancement of your goals. Building dynamic and ongoing relationships allows your organization to reach out to a more diverse audience, make your interests a relevant and important topic on campus, and create sustainable endeavors.

Don’t recreate the wheel!

FSU offers so many different organizations, offices, programs, and resources. Make sure you have a good understanding of what already exists before creating something new. Competing with the same services that are already offered decreases participation and the success of your own endeavors. When possible, find ways to collaborate or to publicize other events and programs that fit your mission.

Research the groups and offices on campus that share similar goals or values.

Get to know your partners and let them get to know you. People are much more willing to listen and work together if they feel that you care about them and what their group is doing.

Collaboration Collaborating with other entities on campus should be mutually beneficial. Be sure to sit down with your potential partners to discuss what you each hope to accomplish before planning further.

18 |SGA Leader Guide 2017

Enter your collaboration with a mutual respect and understanding of each other’s missions. Avoid potential conflict by ensuring that the co-sponsorship will be consistent with your organization’s vision and branding.

Keep SGA Sta and the Student Body Vice -President informed of what your organization is doing so they can ensure your success and help make you look good!

Make sure your organization is in compliance with Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State.

Respond to emails, texts, Groupme, Facebook, etc. in a timely manner to maintain working relationships across campus and in the community.

Compliance Reach out to the experts!

Within the interest area of your bureau, there are people on campus and in the community who have expertise in the subject matter. They have done the research and have years of work experience to inform their understanding. Don’t ignore this important resource when planning out your events and programs for the year.

Strategic Thinking

Complete tasks early so that you remain within deadlines and are able to do everything you want to do for the year.

Think strategically about the types of partnerships you are seeking to build. Why do you want to collaborate? What kind of collaboration are you looking for?

SGA Leader Guide 2017| 19

Programming Checklist Planning events can be some of the most fun ways to be involved with SGA, and help you live out your purpose through bringing people together, educating and building community with them, and providing opportunities to do something new.

They also require lots of work! This is a checklist to ensure you cover all your bases – from start to finish of an event!

SEMESTER BEFORE - SIX WEEKS BEFORE EVENT

ONE WEEK BEFORE EVENT Assign tasks to E-board and remind them of their duties Provide E-board with an overview of the event details Pick up any food or supplies for the event

DAY OF THE EVENT Get there early to make sure the room is setup the way you want and the audio/video, and other technology works properly

Brainstorm program ideas

Run through the plan one more time!

Think about the space reserved and what makes the most sense

Create the mood you are looking for

Prepare the event budget

The event happens! Remember to smile and engage

Consider what you want people to do or learn at the event!

Make sure the date and time you have doesn’t conflict with major campus or other SGA events Secure funding (submit necessary and detailed requests to treasurers) Make sure the Student Publications design request is submitted (except for fundraising programs)

Clean the space and reset furniture if you moved it around Ask people for feedback!

AFTER THE EVENT Thank everyone who came to speak or helped out Turn in your receipts to SGA Accounting ASAP! Write down thoughts for how the program can be better next time and evaluate the event with the board

TWO - FOUR WEEKS BEFORE EVENT Double check you have the space and the setup you want with Guest Services

TIPS FOR EVALUATING PROGRAMS

Complete an Event Permit for your event through Nole Central

Did the program meet your goals?

Submit all necessary Purchase Requests

How did participants respond to the program?

Create a day of schedule for your event

What went well during the program?

Practice what is going to happen to make sure it runs smoothly

What could go better next time?

Distribute flyers in the residence halls and around the Union, pass out handbills at Market Wednesday, and talk about it on social media

20 |SGA Leader Guide 2017

How was publicity for the program?

How many people attended the program?

What roadblocks were you not prepared for?

“Everything is worth it. The hard work, the times when you’re tired, the times where you’re a bit sad... In the end, it’s all worth it because it really makes me happy.

There’s nothing better than loving what you do.” — Aaliyah

Excuses!

Excuses!

Excuses!

Excuse: “We did that LAST year!”

Answer: Repeating programs in moderation is not always bad. Each year there are a new group of students who haven’t been exposed to that particular topic before. It may be a good program for all new people, and it can definitely be improved upon. Run with the successes, but constantly continue to evaluate them as well.

E: “No one knows who that is!”

A: Big name speakers, well-known faculty, or everyone’s “favorite” presenter don’t always do the best job. Don’t assume that a big name or favorite person will solve your programming problems. Bring in new people so that students can be exposed to different perspectives and styles.

E: “I don’t want to fail!”

A: Some people are afraid to try a new concept or idea, develop a different type of program, tackle a controversial issue, or step outside of their comfort zone. You are a student leader because we know you can do all of those things! If you don’t try new things, you’ll never learn anything different. Step outside of your comfort zone!

E: “They’ve got to be entertained!”

A: Too much fluff and not enough stuff will leave your audience with a cavity! Or at least yawning.

They will not return to your programs if they don’t feel they’ve learned something valuable. Make sure you have quality, up to- date information for them, and have challenged them to look at things differently. Entertainment is good as long as it isn’t the main performer.

E: “We can’t change our plans now!”

A: You sure can...so be flexible. Plan early enough so that if something happens, and your speaker has to cancel or you realize you planned a program during the season finale of Scandal (gasp!) you can reschedule or reformat, and not leave yourself in a predicament. BUT, don’t keep putting it off until later for silly reasons….someone will ALWAYS have something else to go to or do.

E: “Audience participation CAN’T be planned!”

A: Wrong answer! Interactive games, dialogue, index cards with pre-set questions, and exercises can all be planned in a presentation to get even the quietest audience participating and discussing whatever the topic is. A good student leader always has questions ready for a presenter so that the group doesn’t sit in awkward silence.

E: “I haven’t heard back from the presenter, so I can’t plan the program!”

A: Again, WRONG! If you want a program to happen, you need to be persistent. One phone call doesn’t mean you’re finished. Call every day. Email.

Stop by the office. You and only you are responsible for getting it done, and that excuse is never ok.

And if you’ve waited until the end of the month to program, you have no one to blame but yourself so plan your programs far in advance.

E: “It’s too much to do myself!”

A: First, don’t forget that there are other students and staff who can all help program with you (within the scope of the requirements). AND you don’t have to program alone—get your friends to help. You might be surprised what they will do if you only ask for their help.

Sometimes the best ideas come from those you’d least expect them from!

E: “I’m just going to get past this week, then I’ll plan it. It’s too busy right now.”

A: Yeah, I doubt it! Once you put something off, you’ll keep putting it off again and again. Don’t wait too long or the calendar will get full, other stuff will come up, and it’ll never happen. Get going, and you’ll be able to feel relieved that you finished instead of stressed that you didn’t.

SGA Leader Guide 2017| 21

FINANCES Your A&S Recipient Responsibilities Your A&S Recipient As a student organization wanting Responsibilities to utilize A&S funds, you are a steward for all the students who have paid their fees, SGA, and Florida State University as a whole. The funds As a studentare organization utilize A&S funds, youand are the a steward forand all the students distributed not part wanting of your to own personal funds, policies guidelines who havebelow paid ensure their fees, Floridaand State as a whole. funds outlined the SGA, safety,and security, useUniversity of these funds.

Failure toThe follow the distributed not part of yourin own personalManual, funds, and policies and guidelines policies and are guidelines outlined the Financial SGAthe Student Body Statutes, and outlined below ensure the safety, not security, and to use of your these funds. Failure to follow the Florida law will result in SGA/COGS being able fund purchases! policies and guidelines outlined in the Financial Manual, SGA Student Body Statutes, and Florida law will resultutilizing in SGA/COGS not being fees able must to fund yourthese purchases!

Anything purchased activity & service follow overarching rules: Anything purchased utilizing service fees must follow these overarching rules: • The event or activity must activity be free,&open, and advertised to the entire student body.

•• •

• • •

The event or activity must must be open,into andNole advertised theanentire student body.

Purchase requests befree, entered Centraltoby Executive Board member of a Recognized Student Organization (RSO) that has successfully completed Financial Purchase requests be entered Nole Central by Executive Board member Certification exam must and submitted theinto SGA Statement of an Understanding Authorized of a Recognized Student Organization (RSO) that has any successfully Signer Form to the SGA offi ce weeks prior to spending funds. completed Financial Certification exam and submitted the SGA Statement of Understanding Authorized Signer Form to themust SGA offi weeks prior to spending Purchase requests bece approved in Nole Centralany byfunds. the SGA Treasurer or COGS Deputy Speaker for Finance, and the Accounting Office weeks prior to any spending of Purchase requests must be approved in Nole Central by the SGA Treasurer or COGS funds.

Deputy Speaker for Finance, and the Accounting Office weeks prior to any spending of funds.

Purchase and travel requests must follow all the guidelines outlined in the Financial

Manual, SGA & COGS Finance Code, and all University policies.

Purchase and travel requests must follow all the guidelines outlined in the Financial SGA &800 COGS Finance Code, all University policies.

TitleManual, VIII, Chapter of the student bodyand statutes contains the Finance code and defines •

the standards of financial accountability and fiscal management. It is important to pay close Title VIII, to Chapter 800 ofare theallowed studenttobody theoutside Finance defines attention how funds be statutes spent, ascontains requests of code theseand guidelines the standards of financial accountability and fiscal management. It is important to pay close cannot be processed. attention to how funds are allowed to be spent, as requests outside of these guidelines cannot be processed.

GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802.

“As you enter positions of trust and power, dream a little before you think.”

— Toni Morrison 22 |SGA Leader Guide 2017

Spending Rules & Regulations Spending Rules & Regulations 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, 802.4 Meetings & eventsAccessibility cannot be in aofprivate home, Events charge must be(Cannot advertised prior,FSU muststudents, have SGA events cannot beoff in a private home, permission to be campus) must be advertised prior, must have SGA 802.5 Limitation oncampus) Outside (non-FSU) permission to be off Benefits (Cannot use for political activities, 802.5 Limitation Outside (non-FSU) community benefion ts, donations; must Benefi (Cannot use for political activities, providetspriority admission to current FSU community students) benefits, donations; must provide priority admission to current FSU 802.6 Acknowledgment of SGA Funding students) (Must use SGA logo or statement on all 802.6 of SGA Funding printedAcknowledgment materials, publications, clothing, or (Must SGA logo or statement on all awardsuse http://sga.fsu.edu/logos.shtml) printed materials, publications, clothing, or •awards Online and printed publications http://sga.fsu.edu/logos.shtml) •• Audio and advertising Online andvideo printed publications •• ••

All printed Audio and materials video advertising All printed materials All printed materials and broadcasts

•

All printed materials and broadcasts

4 4

expressing a political message must also include “The views expressed expressing a political message herein do not necessarily reflectmust those also include of FSU SGA”“The views expressed herein do not necessarily reflect those 802.7 of Personal FSU SGA”Gifts (Not allowed- cannot purchase anything that can be construed 802.7 Personal Gifts (Not allowedcannot as a personal gift, including promotional purchase that can be construed items that anything are too expensive per person, as personal includingto promotional enda of the yeargift, recognition participants, items etc.) that are too expensive per person, end of the year recognition to participants, 802.8 etc.) Alcohol (Not allowed – cannot purchase alcohol, alcohol supplies, etc.)

802.8 Alcohol (Not allowed – cannot 802.9 Stolen property (Must be reported) purchase alcohol, alcohol supplies, etc.)

802.11 Receipts (Must be turned in within 802.9 Stolen property (Must be reported) 10 days of purchase or your organization 802.11 Receipts (Must cannot spend money in be theturned future)in within 10 days of purchase or your organization 811 Thespend Service Funding of 2009 cannot money in theAct future) (This chapter details information for service 811 Theand Service Funding groups service trips) Act of 2009 (This chapter details information for service groups and service trips)

Florida State University Student Government Association SGA Financial Manual • 2017 – 18 Florida State University Student Government Association SGA Financial Manual • 2017 – 18

PURCHASES Submitting Requests for Events, Activities, and Promotional Items Overview of the Purchasing Process SGA requires two (2) students from each organization to approve all purchase requests. This is a safety measure to ensure that at least two (2) members of the organization know about funds being spent at all times. Advisors are also required to sign off on purchases over $1000.

Your organization is recognized with SAC, financially certified and authorized, and you have secured funding through one of the ways detailed above.

Now how do you spend the money for your program or promotional items?

1

Submit a purchase request in Nole Central under your organization’s account 15-30 days prior to your event. Be prepared with your organization name, vendor info, Second Authorized Signer Form, event information, flyer with logos, date, time, and location, contract information, and artwork proofs for promotional items.

Be sure to complete all the information accurately!

2

SGA Accounting will review your request and verify forms are completed correctly, your vendor is in the system, the second signer form is accurate, funds are available in correct category, and there are no outstanding receipts.

3

Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance ensures the money is being spent according to SGA policies.

4

The SGA Accounting office works with the university to generate a purchase order (PO) or check.

5

RSO receives email with PO and instructions to submit receipts, or with information on getting the contract signed and how to pick up the check for speaker/performer/DJ.

6

It’s time to make the purchases. Print the PO, select items needed, and give the PO to the vendor. Remember to keep the receipt!

7

Have an awesome event or pick up some great promotional items that you share with the entire student body!

8

Submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of receiving goods/services. Vendors will not get paid until the receipt is submitted so faster is better!

Purchase Request Timeline Established Vendor

Potential Vendor

30 business days prior to

30 business days prior to date

Line Item Purchase

15 business days prior to purchase/event date

20 business days prior to purchase/event date

Blanket Request

15 business days prior to purchase/event date

-

Interdepartmental Requisition (IDR)

15 business days prior to purchase/event date

-

Contractual Service 17

purchase/event date purchase/event Florida State University Student Government Association SGA Financial Manual • 2017 – 18

SGA Accounting is unable to expedite any paperwork or processes for spending SGA funds. It is important to plan far enough in advance to ensure adequate processing time for all purchase requests.

Submitting Purchase Requests Through Nole Central *15-40 days before your event collect these things:

“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.” — Lao Tzu SGA Leader Guide 2017| 23

When to Go to Student Senate

Your organization will need to attend a Student Senate meeting if: • You plan on having a plated dinner • Your RSO wants to go on a trip • You want to spend over $3,000 on a contractual service

• You want to host an event offcampus • You need money to host a program

Vendors There are many companies, or vendors, that take Purchase Orders from the university.

These vendors have an agreement with the university, and are frequently visited by RSOs like the Publix on Ocala, Costco, T-Formation, Hungry Howie’s, or Red Elephant (see the Existing Vendor Highlights table below). Existing vendors are the easiest companies to do business with due to this relationship. Many of these vendors have existing relationships with the University so we are only allowed to purchase items from them (office supplies from Office Depot or rental cars from Enterprise, for example).

Vendor relationships are important! Remember to submit information on time and communicate often with vendors to maintain FSU’s reputation.

You can visit the University Shopping Guide (https://procurement.fsu.edu/how-buy/ shopping-guide) or ask the SGA Accounting Office to check if a company you want to work with is a vendor in the University system. Please note, there are some companies that are not vendors in the system that will NOT accept purchase orders, including: Best Buy, JoAnn’s Fabrics, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s. You cannot make purchases from these companies with an PO. There may be a company that you want to work with that is willing to become a vendor after you discuss this opportunity with them. To do this, the vendor must complete University documentation and submit federal reporting information to the university. The RSO should tell the vendor that the company must complete the “FSU Substitute IRS Form W9” located on the Procurement Services website http://procurement.fsu.edu/Forms. Contact the SGA Accounting office if your organization is unsure of the vendor status. Please note: SGA Accounting cannot process any purchase requests for vendors not in the system. It is up to you to communicate with the possible vendor about what they need to do prior to submitting your request.

“Leadership should be born out of the understanding of the needs of those who would be affected by it.” — Marian Anderson

Grocery Store Vendors

Costco, Publix on Ocala, Winn Dixie on West Tharpe

Food Service Vendors

Andrew’s Catering, Chuy’s, Hungry Howie’s, Gordo’s, Moe’s, MoMos, Newk’s, Red Elephant, Sonny’s BBQ, Super Perros, Seminole Dining

Office Supply Vendors

Office Depot

T-Shirts Vendors

Full Press, Clothesline, T-Formation

Awards Vendors

Awards 4U

Printing and Copying Vendors

UPS Store in the Union, Student Publications

Mailing & Shipping Vendors

UPS Store in the Union

Rental Car Vendors

Enterprise National

Charter Bus Services

Annett Bus Lines, Astro Travel Tours

24 |SGA Leader Guide 2017

6

Florida State University Student Government Association SGA Financial Manual • 2017 – 18

T-Shirt & Promotional Item Vendors All promotional items paid for with SGA/COGS funds must have the SGA or COGS logo, http://sga.fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA”. Graduate organizations must include the COGS logo or the phrase “Paid for by COGS” or “Funded in part by COGS”. All promotional items purchased with SGA/COGS A&S funds must follow University branding requirements and policies.

When purchasing t-shirts and promotional items, be sure to submit the proof of your project from the company along with your purchase request. Any promotional items that are funded

by SGA/COGS or contain university or SGA imagery must be purchased from a licensed vendor and approved by University branding.

When ordering shirts, be sure that they are accessible to all types of students. Here is a typical breakdown of shirt sizes: Typical T-Shirt Breakdown Small 24% Medium 32% Large 32% X-Large 10% XX-XXX-Large 2%

Printing & Copying The UPS Store in the Union offers copying, mailing, shipping, digital printing, and stationary orders. Contact the UPS Store to receive a quote with a complete description of your needs and complete a line item purchase request.

Description must include: quantity; size, type, color, and weight of stock; color of ink; number of folds; number of pages; and any other pertinent information.

KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts.

Choosing the right color shirt can go a long way in terms of your t-shirt design.

Student organizations are encouraged to use Student Publications for their art design and printing needs. Student Publications is a free service open to all RSOs. RSOs must follow Student Publications timelines and policies and bring their own paper for printing. The only acceptable paper is:

Roll of Paper

Ream of Paper

HP1412A (or HEW1412A) 24’’x100’

0393122 (Office Depot Item No.) 8.5’’x11’’, 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)

Both types of paper can be ordered online through Office Depot. RSOs are restricted to two rolls of Paying for Travel with A&S Funds paper or one ream of paper, or a combination of the two types of paper, per semester Travel Processes work a bit differently than programming purchases, so please read the below information in detail and visit the SGA Accounting Office with any questions.

Florida State University Student Government Association 8

SGA Financial Manual • 2017 – 18

There are two ways that SGA can process finances for student travel; prepaid expenses of conference registration and automobile rentals, and reimbursements to students for out of pocket expenses. The traveler will be reimbursed for approved expenses after returning from the trip and submitting the travel receipts within 30 days. In order for students to be reimbursed, the RSO must submit a Travel Request for them through the Purchase Request on Nole Central, and their name must be clearly displayed on any invoices or receipts. As with all purchases, SGA requires two (2) student leaders to sign off on the requests.

“Don’t be afraid of your fears.

They’re not there to scare you.

They’re there to let you know that something is worth it.”

— C. JoyBell C. SGA Leader Guide 2017| 25

What is a budget plan?

• A tool for planning and tracking your organization’s funds • A guidelinet describing your organization’s future goals regarding finances within a set period of time • A detailed statement of your organization’s estimated income and expenses • A historical record of your organization’s activities during a certain period

What can a budget plan do?

• Help your organization use funds efficiently and appropriately • Provide accurate information to adjust, analyze, and evaluate programs and activities • Keep a historical reference to be used in future planning • Aide with effectively managing your time and resources

Annual Budget Request Process • Each October, your organization will be required to submit a budget request for the next fiscal year budget and present that request in front of the Senate Budget Committee.

• At least the president and treasurer should be in attendance at the presentation.

• To project next year’s spending, you should keep in mind the last 2-3 years. Compile what you spent, what programs/events you held, and what the impact of those programs/events were. This will allow you to accurately advocate for your organization’s needs

PLANNING YOUR

BUDGET

Creating a budget plan is a helpful way to ensure you are spending all of your allocated funds and that you have enough to do the things you want.

DID YOU KNOW? Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled.

Remember to plan ahead when moving money between budget categories. A Senate bill is required to move budget and requires 2 weeks!

How do you develop a budget plan?

• Begin preparations as soon as your board is set and you know your SGA budget • Prepare an outline of your organization’s annual events and other planned activities for the coming year • Review your available funds including SGA allocated as well as self generated funds • Rank events and programs in order by their relative importance (i.e. Guest speakers, signature events, heritage month activities, Homecoming, etc.)

• Collect price quotations on big expenditures like guest speakers, performers, and off campus venues. Remember to delegate responsibilities to e-board members.

• Outline projected numbers per category in a spreadsheet. Be sure the budget is flexible to anticipate any events that may have been overlooked. Give yourself a cushion • Share the budget with your organization executive board and advisors • Use this to help you plan your budget presentation for the next fiscal year.

26 |SGA Leader Guide 2017

How do we manage a budget?

• Keep an accurate log of all transactions. Nole Central can help with this, but be sure to log all purchase requests and expenditures on an internal document.

• Share the balance of each budget category at every e-board meeting • Assess the budget regularly and adjust when necessary

AGENCY 2017 ALLOCATED BUDGET/REVENUE $0.00

Self Generated SGA Budget - Wages (not included in TOTAL)

$3,500.00

SGA Allocated Budget - Expense

$7,000.00 FUNDRAISING INCOME

SGA Allocated Budget - Food

$3,300.00 EVENT

MONEY TRANSFERS DATE

$10,000.00 Share Night - Chipotle

SGA Allocated Budget - Contractual

AMOUNT RAISED 10/22/16

DATE

$230.22

AMOUNT 9/14/16

MOVED FROM MOVED TO

$2,000.00 Expense

Cloth & Aw.

$0.00

SGA Allocated Budget - Clothing & Awards TOTAL Spending Budget

$20,300.00

EXPENSES

Company/Organization

Event Date

Expense Budget Expense Actual Food Budget

BUDGET

$5,000.00

Food Actual

Contr. Budget

$3,300.00

Contr. Actual

Cloth & Aw. Budget Cloth & Aw. Actual

$10,000.00

$2,000.00

GENERAL BODY MEETINGS September

Costco

October

9/7/17

$150.00

-$147.29

10/6/17

$150.00

-$147.29

10/7/17

Food Costco

10/8/17

Amazing Speaker Greater Talent Network

$2,500.00

November

Costco

11/15/17

$150.00

-$147.29

January

Costco

1/18/18

$150.00

-$147.29

February

Costco

2/16/18

$150.00

-$147.29

March

Costco

3/21/18

$150.00

-$147.29

2/1/18

$150.00

-$125.16

2/22/18

$200.00

-$195.54

HOMECOMING Banner Supplies

-$2,500.00

11/10/17 Walmart

11/10/17

$100.00

-$95.16

11/10/17

$250.00

-$215.77

11/17/17

$100.00

-$95.22

11/10/17

Float Decorations Shindigz Hitch & Trailer UHAUL MONTH

-

Opening

2/1/18

Decorations Oriental Trading Food Publix Faculty & Staff Mixer

Chicken Salad Chicks

T-shirt

Clothesline

-

$1,000.00

-$975.16

$1,000.00

-$987.55

$2,000.00

$37.29

2/15/18

Movie Selma ASLC

2/15/18

$500.00

-$500.00

$150.00

-$128.13

Educational Program Banquet Food Aramark Decorations Party City

10/15/17 10/15/17

$1,750.00

-$1,655.73

Speaker Amazing Person Greater Talent Network

$7,000.00

-$7,000.00

$300.00

-$300.00

Closing CO-SPONSORSHIP Leadershape

CLSC

5/8/18

$800.00

-$800.00

$150.00

-$143.75

COMMITTEES/EVENTS Affiliate Events Social Events Tailgate Food Publix

10/15/17

Tailgate Games Walmart

10/15/17

Tailgate DJ DJ Tha Kid

$250.00

-$233.16

10/15/17

TRAVEL Conference Hotel Marriott Rental Car Enterprise Registration Cool Conference

3/5-7/18

$1,200.00

3/5-7/18

$400.00

-$370.50

3/5-7/18

$400.00

-$400.00

-$1,176.99

MISCELLANEOUS 4/7/18

Tank Tops

Clothesline

Office Supplies

Office Depot

4/15/18

$200.00

-$175.21

Giveaways

Crestline

4/18/18

$1,200.00

-$1,150.92

$4,250.00

$899.27

TOTAL

$3,250.00

$206.67

$9,800.00

$200.00

How to Uuse this Form 1. Input your allocated budget amounts in the space provided in the top left corner of the spreadsheet.

2. Input the corresponding numbers in the top cell of the "...Actual" column for each budget type 3. Outline your organization's expenses on the left side of the spreadsheet, keeping in mind large budget areas and annual events.

4. Write the budget number your organziation plans to use in the corresponding "...Budget" column. The total will automatically add up at the bottom of the sheet. Be sure your budget total does not exceed your allocated amount for that category.

5. After each purchase, input the ACTUAL cost of that line item with a negative sign (-) placed in front of the number. Your remaining budget for that category will be posted at the bottom of the sheet. NOTE: If a request was not caried out, it is imperitave that the Treasure update the SGA Accounting office to cancel the request.

SGA Leader Guide 2017| 27

w

MARKETING STUDENT PUBLICATIONS PUBLICATION REQUIREMENTS

Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to:

Student Publications can provide these services, so long as your organization’s event meets these requirements: •

Does not promote fundraising

•

Does not promote events held at private residences

•

Does not require a fee or donation to participate in or attend an event

DON’T OVERDO IT! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need.

Student Publications can always print more at a later date.

• • • • • •

Business Cards Flyers Handbills Posters Banners T-Shirt Designs

• • • • • •

Logos Buttons Invitations Programs/Booklets Event Photography Social Media

AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.

QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.

PRINT WHAT YOU NEED Housing ............................................................................................195 Flyers DSA Marketing ................................................................................... 10 Flyers Tabling Regular Events ............................................................... 50 Handbills Tabling Larger Events ........................................................ 100-150 Handbills Tabling Involvement Fairs ............................................... 200 - 300 Handbills

SOCIAL MEDIA TIPS 20% • • •

SELF-PROMOTIONAL

Plan, write, and publish posts Create original graphics Start conversations and inform

.”

28 |SGA Leader Guide 2017

80% • • • • • •

SHARING & RESPONDING

Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!

DESIGN/PRINT TIMELINE PLAN AHEAD!

1

Finalize Event Date, Time, and Location

2

Submit design request at: sga.fsu.edu/student-pub.shtml 15 Day Turnaround

3

First Draft and Revisions Revision requests turned over after 24 hours at earliest Maximum three (3) content revisions.

For complete revisions, repeat step 2.

4

Final Draft

5

Request to Print (Tell us Quantities and Sizes)

BE REALISTIC

Same day or overnight Printing, Cutting, Folding, and Assembling.

6 7

Digital Final Draft Submitted to Agency

Pick-Up

Uploaded to SGA Website

Uploaded to SGA Social Media Accounts

Uploaded to University Calendar (once EP is approved)

PHOTOGRAPHY TIMELINE 1

Finalize Event Date, Time, and Location

2

Your agency must obtain publishing consent from all participating parties in order for events to be photographed

3

Submit photography request at: sga.fsu.edu/student-pub.shtml 7 Day Advance Notice

4

Student Publications graphic designers are students too. Be sure to give them plenty of headsup notice for any design job you need to get done.

As a rule of thumb, we ask that all organizations give Student Publications 15 days notice.

Student Publications checks Photographer Availability Considers priority events and class schedules.

If you’re going to print out 300 handbills, be sure your fellow students are ready to cut and pass out all 300. We do not like wasting resources, so always think twice before you ask us to print. When in doubt about how much to print, feel free to ask us!

DON’T FORGET THE EVENT PERMIT! Event permits are required for accounting and reserving space. Before submitting your request, remember to fill out your event permit!

If students can or cannot attend, they will notify you via email in advance. There are no guarantees.

5

Photographer(s) attend event based on availability

6

Photographer(s) edit photos taken 7 Day Turnaround

7

Uploaded to SGA Social Media Accounts

Burned to data DVD for your use

SGA Leader Guide 2017| 29

DIY GUIDELINES ON

DESIGNING IT YOURSELF

REMEMBER

If you are submitting a file for Student Publications to print, we cannot edit, modify, or change any graphics to the file. Be sure that your design meets these requirements before asking us to print it.

Any reprints you make from a design you created will count towards your print allotment.

COPYRIGHTED ARTWORK Although students are encouraged to create their own artwork, sometimes jobs will call for an exact photo or illustration to be used. If an image is going to be used, make sure you at least alter 30% of the image. This can include changing the colors, adding effects, or cropping the image so that the work is considered derivative. Although the “30% rule” is used by the graphic design industry, it is by no means bound by law, and, if you are asked by the original artist to remove the image, you must find an alternative. The best rule of thumb to follow is that if you see an image with a watermark or signature, or a known artists’ livelihood is dependent on this artwork, it is best avoided. Logos used by companies should be avoided unless you have expressed permission to use them. That said, it is best to go with images and graphics used by stock companies or images that already have derivative works (for instance, screenshots of a movie would be used for DVD covers, movie posters, Facebook banners, animated GIFs, etc.)

SGA LOGO The SGA logo must always be included in the design. Please pick a design from the following webpage: http://sga.fsu.edu/logos.shtml The SGA Logo should be at the top most layer, and not have any filters, blend modes, or effects applied to it other than a Drop Shadow, Outer Glow, or Stroke (whereas the Align Stroke Outside is applied). The SGA logo must take up at least 1/32 of the image.

NATIVE AMERICAN & FSU IMAGERY The Seminole pattern, Chief Osceola’s death mask, feathers, and war paint are all trademarks of Seminoles Athletics. Refrain from using and printing these images. The Vires, Artes, and Mores torches are registered trademarks of Florida State University, and should also not be used. Finally, the Glades typeface (the iconic one used by the Seminoles athletics) is not to be used, as it is owned by Nike.

“At the end of the day, it’s not about what you have or even what you’ve accomplished. It’s about what you’ve done with those accomplishments. Its about who you’ve lifted up, who you’ve made better. It about what you’ve given back” — Denzel Washington 30 |SGA Leader Guide 2017

FILE FORMAT Student Publications can use a variety of different formats, but typically they are PDF, JPEG, or PNG. The general rule is the larger your image, the clearer it will print. All Student Publications graphics are printed at 8.5’’ x 11’’ in 300 dpi. Please make sure you export your files accordingly in order to have them printed properly. Handbills and posters should also be submitted in the same dimension, as Student Publications staff scales them accordingly.

SGA ADVISORS SGA advising looks a little different than what you may have seen through your involvement in RSOs and Greek organizations due to your responsibility, funding, and function on campus. SGA advisors and support staff work to ensure your success and help make you look good! Advisor responsibilities include: • Ensure compliance of Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State

• Challenge and support students to live up to their potential and SGA expectations

• Help students interpret and apply rules and regulations to their structure, spending and activities.

• Ensure all SGA efforts and accomplishments are recognized and celebrated by campus leadership and partners

• Connect students to campus resources that can assist in their endeavors • Meet regularly (weekly or biweekly) with top leadership • Attend General Body Meetings and large programs and activities • Attend Executive Board meetings • Understand student development theory, identity development models, leadership development, historical context and organizational development

• Motivate and encourage leaders to get involved across campus

• Provide resources relevant to the advancement of the organization and student leaders • Inspire, empower, and educate student leaders to accomplish goals • Support educational goals and celebrate accomplishments • Maintain a high level of accountability with student leaders for decisions made and actions taken on behalf of SGA • Serve as positive reference for you (if you ask us in a timely fashion!)

Working with your Advisor • Help us Help You (keep us informed) • Set up a regular meeting time • Respond to emails/text/GroupMe • Don’t text after hours (in case of emergency, contact Danielle and Carolyn)

WE ARE HERE FOR YOU! Your advisors are here to make sure you are successful—academically, personally, and as an agency. Stop by their office for a chat, a question, or a snack!

What expectations do you have for your advisor?

SGA Leader Guide 2017| 31

Resources for

Success Academic Resources

Campus Tutoring Cooperative Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus http://ace.fsu.edu/tutoring/campus-tutoringcooperative

The Academic Center for Excellence (ACE) Learning Studio Drop-in and appointment based peer tutoring Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) All undergraduate majors

Learning District (Libraries) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology https://www.lib.fsu.edu/tutoring/about 32 |SGA Leader Guide 2017

The Center for Academic Retention and Enhancement (C.A.R.E.) One-on-one, group, email, and telephone tutoring Sunday 5:00-10:00pm, Monday-Thursday 8:00am-10:00pm, Friday 8:00am-5:00pm Thagard Building Math, Science https://care.fsu.edu/college-programs/caretutoring-computer-lab Advising First Academic Advising services by major http://undergrad1.its.fsu.edu/advising_first/ advisors-display.php Resources for Exploratory students, and current and prospective transfer students http://advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success http://advisingfirst.fsu.edu/college-lifecoaching William Johnston Building (WJB) All majors

Health and Wellness

Crisis Management

University Counseling Center By-appointment for one-on-one, couple, and group counseling. Walk-in services for urgent situations.

Monday-Friday 8:00 am - 4:00 pm Second Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline (850) 644 TALK (8255) Free to all students https://counseling.fsu.edu/

Victim Advocate Program (VAP) Emotional support, instructor notification, referrals, crisis intervention and assistance in student conduct, legal and medical matters.

Daytime support, Monday-Friday, 8:00am-5:00pm (850) 644-7161 Night, weekend, and holiday support, (850) 644-1234 (ask for advocate on-call) Suite 4100, University Center A Free for all student, faculty, and staff https://dos.fsu.edu/vap/

Psychology Clinic By-appointment only, individual therapy, child services, parenting skills, assessment services.

Monday-Thursday 8:00am-8:00pm, Friday 8:00am-4:00pm Psychology Building Intake $25 per individual. Fees per session are on a sliding scale based on household income from $20-$60 per hour.

Assessments range in price. Insurance is not accepted at the Psychology Clinic. https://psy.fsu.edu/php/about/ communityservice/psychologyclinic/ psychologyclinic.php

Case Management Services, Dean of Student Department Emotional support, counseling, advocacy, identifying immediate needs, making appropriate referrals to campus and community resources.

Monday-Friday 8:00am-5:00pm Free to all students https://dos.fsu.edu/cms/

Center for Health Advocacy & Wellness (CHAW) Nutrition services, HIV Testing, Smart Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence prevention, healthy relationships, peer health educators.

Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center Fee vary for services. Presentations and consultations are free to all students and student organizations. http://chaw.fsu.edu/ Campus Recreation Leach Center and Fitness & Movement Clinic (cardio & strength training areas, sport courts, indoor track, aquatic center, group fitness, personal training in large and smaller facilities. FSU Reservation (73-acre lakefront property with canoeing, kayaking, picnicking, swimming, sand volleyball, disc golf, etc.).

Hours vary per location and activity Most services and activities free to all students http://campusrec.fsu.edu/

FSU Food Pantry Food is available to all current FSU students and are allowed to tak one bag of food at a time, but may visit the pantry as often as necessary (850)-644-2428 8:00am – 5:00pm University Center A Refuge House.

Confidential, 24-hour hotline, information and referral, crisis, intervention, advocacy and accompaniment: medical and legal support groups, medical referrals and follwup, victim/survivor follow-up, shelter, and emergency financial assistance.

850-681-2111 refugehouse.com 211 Big Bend Confidential, 24-hour crisis helpline and referral services for the Tallahassee community.

211 211bigbend.net Report.fsu.edu Share important information regarding incidents or concerning behavior happening in the Florida State University community.

Report sexual misconduct and stalking, conduct violations (non-academic), concerning behavior, on campus housing incident, accessibility issues, acts of discrimination, and hazing.

SGA Leader Guide 2017| 33

True Colors True Colors is a model of personality identification that is easy to understand, remember, and apply. Essentially the model stems from the work of Isabel Brigs-Myers, Katherine Briggs and David Keirsey. A student of David Keirsey, Don Lowry, developed the True Colors system to facilitate a deeper understanding of people’s communication styles. His hope was to produce positive self-worth and self-esteem.

The True Colors System was designed to promote a mental, emotional, and spiritual model that would increase the understanding of the SELF and others, which in turn would reduce the conflict. The idea is that once you learn the your color and the color of your co-workers or people you relate to on a daily basis, you will have a better understanding of how others may see you, and also why they behave the way they do.

With the colors of Blue, Gold, Green and Orange –True Colors distills the elaborate concepts of personality theory into a user friendly, practical tool for fostering healthy productive relationships. True Colors has been utilized throughout corporations, education and therapeutic settings for over 25 years as a tool that improves communication, relationships, team-building, leadership, morale, and conflict resolution skills.

By taking this test you will: • Learn how to create and sustain better relationships • Learn to appreciate the differences in others and respect them • Learn how to create instant rapport with the opposite sex • Learn to respond to others more appropriately, consciously, and compassionately • Maximize relationships through use of the True Color Personality Assessment Quiz Each color is associated with certain personality traits or behaviors. Everyone has some degree of each color, but one color is predominant. The following quiz will identify your color spectrum. Print out the following five pages. Follow the directions carefully and transfer your score to the score sheet. If you have two colors with the same score, you pick which one you think more accurately describes you.

34 |SGA Leader Guide 2017

How to Use the True Colors Personality Quiz Describe Yourself: In the boxes below are groups of word clusters printed horizontally in rows.

Look at all the choices in the first box (A,B,C,D). Read the words and decide which of the four letter choices is most like you. Give that a “4”. Then rank order the next three letter choices from 3-1 in descending preference. You will end up with a box of four letter choices, ranked from “4” (most like you) to “1” (least like you). Continue this process with the remaining four boxes until each have a 4, 3, 2, and 1.

Box 1 A _____

B _____

C _____

D _____

active opportunistic spontaneous

parental traditional responsible

authentic harmonious compassionate

versatile inventive competent

Box 2 E _____

F _____

G _____

H _____

curious conceptual knowledgeable

unique empathetic communicative

practical sensible dependable

competitive impetuous impactful

Box 3 I _____

J _____

K _____

L _____

loyal conservative organized

devoted warm poetic

realistic open-minded adventuresome

theoretical seeking ingenious

Box 4 M _____

N _____

O _____

P _____

concerned procedural cooperative

daring impulsive fun

tender inspirational dramatic

determined complex composed

Box 5 Q _____

R _____

S _____

T _____

philosophical principled rational

vivacious affectionate sympathetic

exciting courageous skillful

orderly conventional caring

A,H,K,N,S

orange = ____________

B,G,I,M,T

gold = ____________

C,F,J,O,R

BLUE

D,E,L,P,Q

green = ____________

= ____________

SGA Leader Guide 2017| 35

Blue

I need to feel unique and authentic Enthusiastic, Sympathetic, Personal I look for meaning and significance in life Warm, Communicative, Compassionate I need to contribute, to encourage, and to care Idealistic, Spiritual, Sincere I value integrity and unity in relationships Peaceful, Flexible, Imaginative I am a natural romantic, a poet, a nurturer In childhood…

• I was extremely imaginative and found it difficult to fit into the structure of school life • I reacted with great sensitivity to discordance or rejection and sought recognition • I responded to encouragement rather than competition.

In relationships…

• I seek harmonious relationships.

• I am a true romantic and believe in drama, warmth, and empathy to all relationships • I enjoy the symbols of romance such as flowers, candlelight, and music and cherish the small gestures of affection At work…

• I have a strong desire to influence others so they may lead more significant lives • I often work in the arts, communication, education, and helping professions.

• I am adept at motivating and interacting with others.

Leadership Style…

• Expects others to express views • Assumes “family spirit” • Works to develop others’ potential • Individuals oriented • Democratic, unstructured approach • Encourages change VIA human potential • Change time allows for sense of security • Expects people to develop their potential Symptoms of a bad day…

• Attention-getting misbehaving • Lying to save face • Withdrawal • Fantasy, day-dreaming, and going into a trance • Crying and depression • Passive resistance • Yelling and screaming

36 |SGA Leader Guide 2017

Gold

I need to follow rules and respect authority Loyal, Dependable, Prepared I have a strong sense of what is right and wrong in life Thorough, Sensible, Punctual I need to be useful and belong Faithful, Stable, Organized I value home, family, and tradition Caring, Concerned, Concrete I am a natural preserver, a parent, a helper In childhood…

• I wanted to follow the rules and regulations of the school.

• I understood and respected authority and was comfortable with academic routine • I was the easiest of all types of children to adapt to the education system.

In relationships…

• I am serious and tend to have traditional, conservative views of both love and marriage • I enjoy others who can work along with me, building secure, predictable relationship together • I demonstrate admiration through the practical things I do for the ones I love.

At work…

• I provide stability and can maintain organization.

• My ability to handle details and to work hard makes me the backbone of many organizations • I believe that work comes before play, even if I must work overtime to complete the task Leadership style…

• Expects punctuality, order, loyalty • Assumes “right” way to do things • Seldom questions tradition • Rules oriented • Detailed/thorough approach - threatened by change • Prolonged time to initiate any change • Expects people to “play” their roles Symptoms of a bad day…

• Complaining and self-pity • Anxiety and worry • Depression and fatigue • Psychosomatic problems • Malicious judgments about yourself or others • Herd mentality exhibited in blind following of leaders • Authoritarianism and phobic reactions

Orange

I act on a moment’s notice Witty, Charming, Spontaneous I consider life a game, here and now Impulsive, Generous, Impactful I need fun, variety, stimulation, and excitement Optimistic, Eager, Bold I value skill, resourcefulness, and courage Physical, Immediate, Fraternal I am a natural trouble-shooter, performer, competitor In childhood…

• Of all types of children, I had the most difficult time fitting into academic routine.

• I learned by doing and experiencing rather than by listening and reading.

• I needed physical involvement in the learning process and was motivated by my own natural competitive nature and sense of fun.

In relationships…

• I seek a relationship with shared activities and interests.

• I like to explore new ways to energize the relationship.

• I need to be bold and thrive on physical contact.

• I enjoy giving extravagant gifts that bring obvious pleasure to special people in my life.

At work…

• I am bored and restless with jobs that are routine and structured.

• I am satisfied in careers that allow me independence and freedom, while utilizing my physical coordination and my love of tools.

• I view any kind of tool as an extension of myself.

• I am a natural performer.

Leadership style…

• Expects quick action • Works in the here and now • Performance oriented • Flexible approach • Welcomes change • Expects people to “make it fun” Symptoms of a bad day…

• Rudeness and defiance • Breaking the rules intentionally • Running away and dropping out • Use of stimulants • Acting out boisterously • Lying and cheating • Physical aggressiveness

Green

I seek knowledge and understanding Analytical, Global, Conceptual I live by my own standards Cool, Calm, Collected I need explanation and answers Inventive, Logical, Perfectionist I value intelligence, insight, fairness, and justice Abstract, Hypothetical, Investigative I am a natural non-conformist, a visionary, a problem solver In childhood…

• I appeared to be older than my years and focused on my greater interests, achieving in subjects that were mentally stimulating.

• I was impatient with drill and routine, questioned authority, and found it necessary to respect teachers before I could learn from them In relationships…

• I prefer to let my head rule my heart.

• I dislike repetition, so it is difficult for me to continuously express feeling. I believe that once feelings are stated, they are obvious to others.

• I am uneasy when my emotions control me; I want to establish a relationship, leave it to maintain itself, and turn my energies to my studies, work or other interests.

At work…

• I am conceptual and an independent thinker. For me, work is play.

• I am drawn to constant challenge in careers, and like to develop models, explore ideas, or build systems to satisfy my need to deal with innovation.

• Once I have perfected an idea, I prefer to move on, leaving the project to be maintained and supported by others.

Leadership style…

• Expects intelligence and competence • Assumes task relevancy • Seeks ways to improve systems • Visionary • Analytical • Encourages change for improvement • Constantly “in process” of change • Expects people to follow through Symptoms of a bad day…

• Indecisiveness • Refusal to comply or cooperate; the silent treatment • Extreme aloofness and withdrawal • Snobbish, put-down remarks, and sarcasm • Perfectionism due to severe performance anxiety • Highly critical attitudes toward yourself or others SGA Leader Guide 2017| 37

What’s Your Conflict Management Style?

Instructions: Listed below are 15 statements. Each statement provides a possible strategy for dealing with a conflict. Give a numerical value as follows for each statement.

1 - Always

2 - Very Often

3 - Sometimes

4 - Not Very Often

5 - Rarely, if ever

Don’t answer as you THINK you should, but as you ACTUALLY BEHAVE! ________ a. I argue my case with peers, colleagues, and coworkers to demonstrate the merits of the position I take. ________ b. I try to reach compromises through negotiation. ________ c. I attempt to meet the expectations of others. ________ d. I seek to investigate issues with others in order to find solutions that are mutually acceptable. ________ e. I am firm in my resolve when it comes to defending my side of the house. ________ f. I try to avoid being singled out, keeping conflict with others to myself. ________ g. I uphold and carry through my solutions to problems. ________ h. I compromise in order to reach solutions. ________ i. I keep track of important information from others so that problems can be solved together. ________ j. I avoid discussing my differences with others. ________ k. I try to accomodate the wishes of my peers and colleagues. ________ l. I seek to bring everyone’s concerns out into the open in order to resolve disputes in the best possible way. ________ m. I put forward the middle position or option in an effort to compromise the break deadlocks. ________ n. I accept the recommendations of colleagues, peers, and coworkers. ________ o. I avoid hard feelings by keeping my disagreements with others to myself.

38 |SGA Leader Guide 2017

Scoring: The 15 statements you just read are listed below under ďŹ ve categories.

Each category contains the letters of three statements.

Record the number you placed next to each statement.

Calculate the total under each category.

Style

Total

Competing/ Forcing Shark

a.

e.

g.

Collaborating Owl

d.

i.

l.

Avoiding Turtle

f.

j.

o.

Accomodating Teddy Bear

c.

k.

n.

Compromising Fox

b.

h.

m.

Dominant Style: _______________________________________ Backup Style: _________________________________________ I’m so TOTALLY NOT: __________________________________

SGA Leader Guide 2017| 39

Conflict Animals COLLABORATION

DANGERS OF INNAPPROPRIATE USE

USES

COMPETITION

• When quick, decisive action is important, such as emergencies, or it is important to have it your own way.

• If the decision is correct, a better decision without compromise can result.

• When conflict involves personal differences that are difficult to change • When fostering intimate or supportive relationships is not critical • When others are likely to take advantage of noncompetitive behavior.

• When unpopular decisions need to be implemented

• May weaken relationships if it is perceived that you won and the other person lost • May breed hostility and resentment from others • You receive less input and ideas from others.

• Others may not “buy-in” and sabotage the decision.

40 |SGA Leader Guide 2017

• To find a solution that integrates both sets of concerns, as they are both important • When learning and trying to merge different perspectives • When commitment and buy-in is needed to implement a solution • When hard feelings have been interfering with an interpersonal, working relationship • When time is not a concern

• May waste time and energy on issues that are not important • As the process can take longer it may frustrate some people

AVOIDING

• When the issue or relationship is unimportant • To prevent an immediate conflict (e.g. innappropraite time, place, or feelings are escalated) • When someone else can resolve the conflict more effectively • When you have little chance of satisfying your concerns (e.g. someone’s basic personality) • When confrontation will hurt a working relationship • When disruption outweighs benefit or conflict resolution • When gathering information is more important than an immediate decision.

• When time constraints demand a delay

• Conflict may fester until it escaltes • The relationship remains superficial • Conflicts remain unresolved.

Conflict Animals COMPROMISE

DANGERS OF INNAPPROPRIATE USE

USES

ACCOMODATION

• When mutually exclusive goals prevent collaboration • To achieve temporary settlements to complex issues • As a backup mode when collaboration or competition is unsuccessful • When important/complex issues leave no clear or simple solutions • When all conflicting people are equal in power and have strong interests in different solutions.

• To build the relationship • When the issue is relatively unimportant to you, but important to the other person.

• When preserving harmony and avoiding disruption are especially important • When time is limited or when harmony and stability are valued.

• Nobody really gets what they want or need, the focus becomes what you did not manage to get regarding needs/wants • Problems reoccur as they were not fully explored and resolutions found that truly work for those involved.

• Your needs are not met • You may begin to feel taken advantage of and resentful • Giving in my not be productive.

SGA Leader Guide 2017| 41

GOAL SETTING 1.

What is your vision for this year?

2.

What would you like to get out of your leadership position?

3.

How will you work with your executive board to make this the best year possible?

4.

What will define your success this year?

5.

What will you do differently from last year’s “position holder”?

6.

How will you reach out to different groups? What communities do you need to reach your goals?

7.

What can the Executive Branch do to Support you? Your leadership?

Your organization?

42 |SGA Leader Guide 2017

GETCONNECTED EXECUTIVE BRANCH

@fsusga

fsusga

@fsusga

Student Body President

Kyle Hill

kjh14b@my.fsu.edu

fsusgapresident@admin.fsu.edu

Student Body Vice President

Stacey Pierre

sep15f@my.fsu.edu

fsusgavicepresident@admin.fsu.edu

Student Body Treasurer

Alfredo Cortez

ac14r@my.fsu.edu

sgatreas@admin.fsu.edu

Chief of Staff

Joshua Hancock

juh15@my.fsu.edu

fsusgacos@admin.fsu.edu

Deputy Chief of Staff

Ciara Quinn

ceq15@my.fsu.edu

SGA-DCOS@fsu.edu

Deputy Treasurer

Allona Douglas

amd14c@my.fsu.edu

Secretary of Academic Affairs

Matthew Young

mby15@my.fsu.edu

Secretary of the Arts

Maia Kelly

mdk14c@my.fsu.edu

Secretary of Community Affairs

Imelda Theodore

it15b@my.fsu.edu

Secretary of Diversity & Inclusion

La'Vontae Johnson

ldj16@my.fsu.edu

Secretary of Internal Affairs

Samuel Pyle

scp15d@my.fsu.edu

Secretary of Programming

Zachary Shuman

zis15@my.fsu.edu

Secretary of STEM Development

Madeline Holzmann

moh15@my.fsu.edu

Press Secretary

Edgar Barrios

eab15d@my.fsu.edu

Inter Residence Hall Council

Tim Strong

tms16d@my.fsu.edu

sgairhc@gmail.com

Office of Governmental Affairs

Jared Honts

jfh14@my.fsu.edu

director.oga.fsu@gmail.com

Office of Entrepreneurship & Innovation

Natalie Nolan

njn14b@my.fsu.edu

Office of Servant Leadership

Raymond Walsh

rmw15d@my.fsu.edu

Office of Student Sustainability

Hunter Becker

hab14c@my.fsu.edu

Student Council for Undergraduate Research and Creativity

Kirsten Christensen

kc14u@my.fsu.edu

Asian American Student Union

Lindsey Slater

lms13t@my.fsu.edu

fsuaasu.director@gmail.com

Black Student Union

Andrew Melville

abm14d@my.fsu.edu

fsublackstudentunion@gmail.com

Hispanic/Latino Student Union

Richell De Jesus

rsd15@my.fsu.edu

hlsu.director@gmail.com

Pride Student Union

Candace Tavares

ct14d@my.fsu.edu

psu.director@gmail.com

Veterans Student Union

Christopher Schoborg

cps15c@my.fsu.edu

Women Student Union

Melissa Rony

mr14@my.fsu.edu

fsuwsudirector@gmail.com

Freshman Leadership Institute

Amanda Dioguardi

ald15j@my.fsu.edu

fsufreshmanleadershipinstitute@gmail.com

Transfer Leadership Institute

Patrick Hinson

pch15@my.fsu.edu

floridastateTLI@gmail.com

Senior Class President

Damon Edmond

dee14@my.fsu.edu

FSUSrCC@gmail.com

Senior Class Vice President

Daniela Bermudez

db14b@my.fsu.edu

FSUSrCC@gmail.com

Senior Class Secretary

Arsene Frederic

acf14b@my.fsu.edu

FSUSrCC@gmail.com

Senior Class Treasurer

Gianna Traylor

gmt13d@my.fsu.edu

FSUSrCC@gmail.com

Junior Class President

Ki-Mani Ward

ktw15@my.fsu.edu

FSUJCC@gmail.com

Sophomore Class President

Marissa Latham

mel16e@my.fsu.edu

FSUSoCC@gmail.com

BUREAUS Center for Participant Education

AGENCIES

LEADERSHIP INSTITUTES

CLASS COUNCILS

SGA Leader Guide 2017| 43 “There are lessons in everything. The bad, the good. Our job is to listen, and to continue to learn, so that maybe we get better at this. Maybe get better at life.” — Laverne Cox

• We believe that SGA offers students hands-on, experiential, outside of the classroom learning.

SGA STAFF

• We believe that advising the students of SGA is a situational process of challenge and support.

• We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole.

• We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.

The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.

• We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.

Danielle Morgan Acosta Director of Student Affairs dmacosta@fsu.edu (850) 644-1811 • • • •

SGA Policies Senate & Executive Branch SGA General Questions Agencies & Bureaus

Carolyn Harris Assistant Director of Student Affairs cjharris@fsu.edu (850) 644-4850 • • • • •

Leadership Institutes Class Councils Asian American Student Union Women Student Union Nole Central

• • • •

Josh Kinchen Student Program Coordinator & Agencies and Safe Zones jkinchen@fsu.edu (850) 645-0908 Pride Student Union Allies & Safe Zones Congress of Graduate Students (COGS) Work Study Employment

Kim Dicks Business Manager of Student Affairs kdicks@fsu.edu (850) 644-0940 • • • •

SGA Accounting Policies Purchase and Travel Requests Financial Certification PAC & RTAC

Mattie Durham SGA Administration Senate Program Assistant mdurham@fsu.edu (850) 644-1814

Mecia Lockwood Student Program Coordinator mclockwood@fsu.edu (850) 644-0939 • Black Student Union • Hispanic/Latino Student Union

44 |SGA Leader Guide 2017

• • • •

Senate Procedures Bills & Resolutions Time Sheet Management Payroll Processing

Carolyn Griffin Executive Branch Program Assistant cgriffin@admin.fsu.edu (850) 644-0078 • • • •

Payroll Appointments Key & Swipe Access SGA Applications Executive Branch Assistance Ben Young Designer Web/Print byoung@fsu.edu (850) 644-0089

• • • •

Website Development and Maintenance Logo Design T-shirt Design ITS Liaison Priscilla Jean-Louis Accounting Representative pjeanlouis@fsu.edu (850) 644-0940

• Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts

Whitney Brown COGS Program Associate wnbrown@fsu.edu (850) 644-6950 • COGS Procedures • Graduate Student Grant Funding • Graduate RSO Accounting

Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166 • Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts Kris Castro Graduate Student Co-Advisor Media Specialist Student Government Association (850) 645-0160 kcastro@fsu.edu • Print Design • Marketing Strategies • Student Publications Student Staff

Kris Castro Graduate Student Co-Advisor Student Government Association kcastro@fsu.edu

Daniel McBurney Graduate Student Co-Advisor 69th Student Senate dmcburney@fsu.edu

Christiana Akins Graduate Student Co-Advisor Asian American Student Union cdakins@fsu.edu

Maria Martinez Graduate Student Co-Advisor Black Student Union mcmartinez2@fsu.edu

Audrey Graser Graduate Student Co-Advisor FLI & Class Councils agraser@fsu.edu

Jane Rodriguez Graduate Student Co-Advisor Hispanic/Latino Student Union jrodriguez4@my.fsu.edu

Carlo Morante Graduate Student Co-Advisor Pride Student Union cmorante@fsu.edu

Gabrielle Garrard Graduate Student Co-Advisor Women Student Union ggarrard@fsu.edu SGA Leader Guide 2017| 45

Important Resources Throughout the year there will be lots of people on campus that help you and your organization be successful.

These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and market Wednesday! Your Advisor can always help connect you to others across campus too. Everyone is ready to help!

Important Resources Nole Central (RSO Profile) nolecentral.dsa.fsu.edu Nole Central is the online system where RSOs keep their organizational rosters, financial information, and is a great resource for students to find your Agency.

This is also the system used to updated recognition each year, submit purchase requests, and complete Event Permits.

You can event contact members! For questions or help, contact:

Reserving Space Guest Services (Union, SSB, ASLC) Reservations for the upcoming semester open the first week of April and November. Visit reservations.dsa.fsu.edu/ to make your reservation.

For more information, contact: Will Thomas Guest Services, Student Program Coordinator wgthomas@fsu.edu 850-644-6083 Globe Reservations for the upcoming semester open one month before the start of the semester. Visit reservations.dsa.fsu.edu/ to make your reservation.

For more information contact: Jesse O’Reilly Scheduling Coordinator jloreilly@fsu.edu 850-645-9779 Academic To reserve space in academic buildings visit the Virtual EMS website https://reservations.dsa.fsu.edu/ Outdoor Campus Spaces Other space for programming include Langford Green and Landis Green, but have special rules.

Talk with your advisor for more information.

Carolyn Harris Asst. Director, Student Affairs-SGA cjharris@fsu.edu (850) 644-4850

Campus Recreation (The Rez, IM Fields) campusrec.fsu.edu

Event Permits nolecentral.dsa.fsu.edu

Mike Collins Assistant Director, Competitive Sports & Facilities mjcollins@fsu.edu (850) 644-7699

Every event on campus needs an Event Permit submitted through Nole Central two weeks to one month prior to the event. For issues or questions, contact: Dorsey Spencer Assoc. Director, Student Activities Center dspencer2@fsu.edu (850) 644-6454 46 |SGA Leader Guide 2017

For information about reserving the IM Fields, contact:

For information about reserving facilities or services at the FSU Rez, contact: Jen McKee Assistant Director, Rez Operations & Risk Management jmckee@admin.fsu.edu (850) 645-0283

Co-Sponsorship Opportunities Club Downunder/Union Productions up.union.fsu.edu To utilize Club Downunder (CDU) or to rent the popcorn machine, cotton candy machine, and/or snow cone machine, contact: Matt Corbett mcorbett@fsu.edu 850-644-6673 Christina Schaefer cschaefer@fsu.edu 850-645-7364 Campus Recreation - Fitness Classes http://campusrec.fsu.edu/ To host an event with certified fitness instructors contact: Lynn Grasso Assistant Director, Fitness Programs lgrasso@fsu.edu (850) 644-0546 Student Life Cinema movies.fsu.edu To discuss co-sponsorships involving movie screening or gaming at the Cyber Cafe, please contact: Amie Runk Student Program Coordinator, Askew Student Life Center arunk@admin.fsu.edu (850) 644-4504 Center for Leadership & Social Change http://thecenter.fsu.edu •Community service •Cultural programming, and •ServScript Talk with your advisor to discuss who may be best to contact for your programming idea.

Center for Health Advocacy & Wellness http://chaw.fsu.edu •Sexual health Rose Rezaei Asst. Director, CHAW rrezaei@fsu.edu (850) 645-4868 •Power-based personal violence, including •Sexual violence prevention Kori Pruett Sexual Violence Prevention Coordinator kpruett@fsu.edu (850) 644-4039 University Counseling Center https://counseling.fsu.edu/ •Mental health - refer to the Outreach & Presentation page and request a presentation. counseling.fsu.edu/outreach-andpresentations/ Sustainable Campus http://sustainablecampus.fsu.edu/ • Environmentally friendly programming Elizabeth Swiman Director of Campus Sustainability eswiman@fsu.edu 850-645-0395

SGA Leader Guide 2017| 47

ALLIES & SAFE ZONES Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and Two-Spirit-identifying (LGBTQ+) people. Seminole Allies is coordinated through the offices of the Student Government Association at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.

101 • • • • •

Fri. September 8 Wed. October 4 Wed. October 18 Tue. November 7 Tue. December 5

9:00 am - 12:00 pm 5:30 pm - 8:30 pm 2:00 pm - 5:00 pm 9:00am - 12:00 pm 1:30 pm - 4:30 pm

200 Level

SSB 214 SSB 214 SSB 214 SSB 208 SSB 208

1250

PARTICIPANTS*

96 15 SESSIONS

ACTIVE FACILITATORS

+ 66 SCHEDULED

30 REQUESTED

24 TOTAL FACILITATORS 1

2

3

4

5

3

4

5

REPRESENTING 8 DEPARTMENTS

*Since 2013

• 201: Trans Ally Tue. October 24 • 10:00 am - 12:00 pm • SSB 219

A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.

• 202: Personal Identity Development Thu. September 21 • 2:00 pm - 4:00 pm • SSB 214

A workshop that engages participants in exploring their own identity development as allies using identity development models, reflection tools, and interactive exercises. Identity development of LGBTQ+ individuals will also be discussed and examined using multi-media and discussion.

• 203: Navigating the Holidays Wed. November 15 • 1:30 pm - 3:30 pm • SSB 208

A workshop that engages participants in understanding the dimensions of LGBTQ+ students’ experiences of going home for the holidays. This conversation-based workshop will include: dialogue regarding holiday dinner table discussions around religious beliefs and politics, navigating a nonsupportive environment, and resources for students unable to go home.

96%

of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.

“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.”

“I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”

301

Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.

Dates/Times don’t work for you?

Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.

Visit safezone.fsu.edu to register and for more information safezone.fsu.edu

FSUAlliesSafeZones @AlliesSafeZones

We believe no student should be harmed, demeaned and/or put at any safety risk while joining, during membership or after membership of any student organization, club, group or university entity.

What is hazing?

“Hazing is defined as any group or individual action or activity that endangers the mental or physical health or safety or which may demean, disgrace or degrade any person, regardless of location, intent or consent of participant(s). Although hazing is generally related to a person’s initiation or admission into or affiliation with, any group or organization, it is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the organization, for a charge of hazing to be upheld. The actions of active, associate, new and/or prospective members of an organization may be considered hazing.”

– FSU Student Conduct Code

upholdfsu

#fsuhazingprevention

For more information about hazing hazing.fsu.edu To report hazing report.fsu.edu For a chance to win amazing prizes at the beginning of the fall semester, complete the hazing prevention training at fsu.prevent.zone