SGA Agency Leader Guide 2018

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Welcome to

STUDENT GOVERNMENT ASSOCIATION work with Agencies work withthe Executive Branch, most the Executive Branch, particularly the Student most particularly the Body Vice President, to serve Student Body Vice the needs of students.

President, toall serve the Agencies advocate for the needs of all students. communities they represent, Agencies advocate for educate the campus the communities they community,educate and empower represent, the students community, to have a voice. campus and The agencies are charged empower students to with helping State have a voice.Florida The agencies be acharged more socially just are with helping community bybe challenging Florida State a more injusticejust andcommunity valuing the by socially diversity of allinjustice students. challenging and Research shows that of being valuing the diversity all a memberResearch of studentshows unions students. help being students learn more that a member about themselves, of student unions their help intersecting identities, students learn more and the world around them. about themselves, their They also help people do intersecting identities, and better in school, network, the world around them. build community, and are They also help people do successful after graduation. better in school, network, build community, and are successful after graduation.

The The Student Student Government Government Association Association is the university-wide is the university-wide governing governing body body representing students all divisions representing students in allindivisions of the of the university.

The SGA consists university.

The SGA consists of executive, of executive, legislative, and legislative, and judicial branches. judicial branches.

The powers of the executive branch are The powers the executive branch and are vested in theofstudent body president vested in the student body president vice president, who represent the concerns and president, who represent of thevice student body. The students elect the concerns of the student body.

The these two ofďŹ cers each spring semester. students elect these two officers each Some of the duties of the student body spring semester. of the duties president and vice Some president include: 1) of the student body president and administering and enforcing the laws ofvice the president include: 1) administering and student body; 2) signing or vetoing acts of enforcing the laws of the student body; the student senate; 3) calling and presiding 2) signing or vetoing of thebody; student over meetings of theacts student 4) senate; 3) calling and presiding over making recommendations for legislation meetings of the student 4) making to the student senate; andbody; 5) creating new recommendations for legislation programs that address the needs to of the the student senate; and 5) creating new students or better the campus. programs that address the needs of the students or better the campus.

Stacey Pierre Pierre Stacey Student Body Body President President Student

The judicial branch branchfunctions functions as The judicial as the the supreme court of the student supreme court of the student body. body.

This branch This branch hears hears appealsappeals from from groups or individuals on such groups or individuals on such issues as issues as controversies involving controversies involving constitutionality constitutionality of actions by students of actions by students or student groups or student groups and violations the and violations of the student ofbody student body constitution and statutes. constitution and statutes.

The legislativebranch branchis is made of The legislative made up up of the the student senate.

Each of the 80 student senate. Each of the 80 members members of therepresents senate represents of the senate academic academic divisions FSU diligently and works divisions of FSU andofworks to diligently thatareallheard students ensure thattoallensure students and are their interests their heard interestsand are represented.

It is are the represented.

It is the body body that Florida law requires allocatethat the Florida law requires allocate entire entire annual $13 million budget.the Senators annual million budget.

Senators sponsor $13 bills to appropriate funds, adopt sponsor bills to appropriate funds, statutory amendments and revisions, and adopt amendments approve statutory constitutional amendmentsand for revisions, constitutional the student and bodyapprove electoral process. amendments for the student body electoral process.

Brandon Brown Brandon Brown Student Vice President President StudentBody Body Vice

Omar OmarPimentel Pimentel Student StudentBody BodyTreasurer Treasurer

SOCIAL JUSTICE

“Social Justice is about assuring the protecting of equal access to liberties, rights, opportunities, and taking care of all members of our society.�

#AgencyLove

TABLE OF CONTENTS Breaking Down the SGA Structure................................................. 4 Bill 2018 Allocation........................................................................... 5 Agencies Purposes & Missions....................................................... 6 What an Agency Does...................................................................... 8 Agency Advisors............................................................................... 9 SGA Signature Events.................................................................... 10 The Big Picture................................................................................ 12 Moving Forward...............................................................................13 Where your Leadership Position Can Take You............................14 Leadership @ the Next Level..........................................................15 Calling In vs Calling Out.................................................................. 16 Creating Inclusive Spaces............................................................. 18 Career Readiness............................................................................ 19 How Great Leaders Inspire Action................................................20 Social Change Wheel...................................................................... 21 Time Management,........................................................................22 Planning Your Month......................................................................24 Programming Checklist.................................................................26 Excuses, Excuses, Excuses!........................................................... 27 Finances...........................................................................................28 Planning Your Budget.....................................................................34 Budget Spreadsheet......................................................................35 Marketing: Student Publications..................................................36 Marketing: Design/Print/Photography Timeline....................... 37 Guidelines on Designing it Yourself...............................................38 Social Media....................................................................................39 Important Resources.....................................................................40 Resources for Success...................................................................42 10 Ways to Practice Self Care.......................................................44 Get Connected................................................................................46 SGA Staff.........................................................................................48 Allies & Safe Zones.........................................................................50 Green Dot Flyer................................................................................51 KNOW More/Hazing Prevention..................................................52 Report.fsu........................................................................................53 Notes................................................................................................54

YOUR AGENCY SPACE Did you know your spaces on campus are proven to help provide students a home at Florida State?

How do you work to make sure they are inclusive and welcoming?

EXECUTIVE BRANCH

STUDENT BODY TREASURER

AGENCIES

STUDENT BODY VICE PRESIDENT

STUDENT BODY PRESIDENT

SENATE PRO TEMPORE Deputy Treasurer

SENATE PRESIDENT

STUDENT SENATE

DIVERSITY & INCLUSION INSTITUTE

TRANSFER LEADERSHIP INSTITUTE

FRESHMAN LEADERSHIP INSTITUTE

Sophomore Class Council

Junior Class Council

Senior Class Council

CLASS COUNCILS

Office of Servant Leadership

Office of Entrepreneurship and Innovation

Office of Student Sustainability Initiative

Student Council for Undergraduate Research and Creativity

The Center for Participant Education

Inter-Residence Hall Council

Office of Governmental Affairs

BUREAUS

Veterans Student Union

Women Student Union

Pride Student Union

Hispanic/Latino Student Union

Black Student Union

Asian American Student Union

The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.

Student Government Webmaster

V-89

Student Publications

First Responder Unit

SAFE Bus

Child Development Center

AFFILIATED PROJECTS

Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar

FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)

LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants International Presentation Grants

CHIEF OF STAFF Deputy Chief of Staff

CABINET Academic Affairs Arts Community Affairs Communications Diversity and Inclusion Internal Affairs Programming STEM Development Student Affairs

JUDICIAL BRANCH

CHIEF JUSTICE

JUSTICES

ATTORNEY GENERAL

STUDENT DEFENDER

CLERK OF THE COURT

ELECTIONS

ELECTIONS

Supervisor of Elections

Deputy Supervisors of Elections

OTHER ENTITIES

SGA ACCOUNTING

ALLIES & SAFE ZONES

CAMPUS RECREATION

UNION BOARD

HOMECOMING

HEADLINERS

GOLDEN TRIBE

BILL 2018 ALLOCATION

Agencies

Purposes & Missions

ASIAN AMERICAN STUDENT UNION The Asian American Student Union represents the Asian American community at Florida State University and promotes and spreads awareness pertaining to Asian American heritage and culture. AASU serves to encourage and promote the civic engagement of the Asian and AsianAmerican community, as well as the study body at FSU. It functions as an educational and cultural learning instrument for the FSU community, by providing cultural programs and materials, which promote awareness and appreciation for the various and distinct Asian cultures. AASU serves as the nucleus of a network to improve the opportunities and living conductions of the Asian community. To this end, AASU shall represent all recognized Asian and Asian-American student organizations on campus, coordinate available resources, and serve as a catalyst in protecting he rights and representation of the Asian and Asian-American student body.

The Agency Space, Thagard 406

Est. 1996 sga.fsu.edu/aasu

@fsuaasu

fsuaasu

@fsuaasu

fsuaasu

fsuaasu@gmail.com

BLACK STUDENT UNION The Black Student Union serves primarily to promote and provide for the social welfare of the Black student body at Florida State University. The BSU shall be limited neither to the aforementioned objectives nor FSU in scope. The BSU strives to provide and promote economic, political and academic enrichment through its activities and serve as a catalyst to the enlightenment of the Florida State University community to the distinct and proud cultural heritage of Black people in America as well as on the African continent. BSU shall be a source of edification of he Black experience at FSU. Black Student Union House, 921 W Jefferson St

Est. 1968 sga.fsu.edu/bsu

@fsu_bsu

fsu_bsu

@fsu_bsu

fsubsu

fsublackstudentunion@gmail.com

HISPANIC/LATINO STUDENT UNION The Hispanic/Latino Student Union serves as an institution dedicated to unifying, informing, and serving the Hispanic/Latino community at FSU and in Tallahassee.

HLSU will function as an educational and cultural learning instrument for all students, faculty, and staff. It provides a centralized coordinator of resources and services for the Hispanic/Latino community. HLSU serves as a nucleus for a network with other national institutions and organizations to improve the opportunities and living conditions of the Hispanic/Latino community. It is open and accessible to everyone, thus providing a liaison between FSU and Tallahassee.

Est. 1983 sga.fsu.edu/hlsu 6 |All Agency Advance 2018

The Agency Space, Thagard 406 @fsu_hlsu

Hispanic Latino Student Union

@hlsu_fsu

fsuhlsu

hlsu.director@gmail.com

a·gen·cy

ALL AGENCIES MUST BE IN COMPLIANCE WITH:

An agency is a programmatic division of the Executive Branch created to provide support for and education on a particularly select identity group of the Florida State University whether it be based on race, ethnicity, sex, sexual orientation, gender identity, gender expression, disability, or veteran status (1000.2A).

Student Body Statutes Student Body Constitution Florida State University Regulations and Policies State of Florida Constitution

PRIDE STUDENT UNION The Pride Student Union provides services and programs to address the needs of lesbian, gay, bisexual, transgender, queer, questioning, asexual, and intersex students and to increase the awareness of issues pertinent to them within the Florida State University community. Further, the Pride Student Union shall endeavor to create a supportive and healthy environment for the welfare of all students regardless of their sexual orientation or gender identity.

Est. 1969 sga.fsu.edu/pride

The Agency Space, Thagard 406 @pridefsu

fsupride

pridefsu

pridefsu

psu.director@gmail.com

VETERANS STUDENT UNION The Veterans Student Union is committed to the collective interests of all student veterans of the armed forces and those who support them. The primary goal of VSU is to ensure good academic standing and successful employment an/or post graduate education acceptance for all of VSU members. Inherent in this mission is our effort to promote and support the bonding of student veterans so that a spirit of academic and professional accountability is fostered within the ranks of VSU members. VSU will serve to aid the administration of FSU in the achievement of the goal of becoming “the most veteran friendly public university in the nation.” VSU shall be limited neither to the aforementioned objections nor to FSU in scope. VSU strives to provide and promote economic, political, and academic enrichment through tis activities, and promote awareness of and appreciation for those who have served in the armed forces and the military culture.

Est. 2013 sga.fsu.edu/vsu

The Agency Space, Thagard 406 fsuvsu

WOMEN STUDENT UNION The Women Student Union fosters the growth of women personally, professionally and politically. The WSU will celebrate the power existing within every woman to promote selfautonomy, denounce all limitations, educate on systems of oppression and advocate inclusivity within a diverse community. WSU facilitates a network among organizations, departments, and services to embrace, engage and empower. The Women Student Union serves to develop a greater awareness in the Florida State University community of women’s rights and issues and their relationship to the economic, social, and political nature of society. WSU promotes a positive approach towards women’s concerns in the community by developing programs, services, and activities that will reach out to women and will connect students to administration, faculty, and staff to create a feeling of strength and solidarity within the FSU community. WSU empowers women by actively confronting sexual discrimination, teaching leadership skills, encouraging involvement and promoting advocacy.

Est. 1974 sga.fsu.edu/wsu

The Agency Space, Thagard 406 @wsu_fsu

FSUWomenStudentUnion

@wsu_fsu

fsuwsudirector@gmail.com All Agency Advance 2018 | 7

Agency DOES WHAT AN

“To be a place of advocacy, growth, and community”

“Provide resources and a community away from home”

“Serve as a voice so that the FSU community as well as Tallahassee community can be educated on our many cultures, and the struggles we continually face”

“To be a safe haven and vocal representation of a community, a people, and a legacy that spans farther than we know”

“To provide a safe haven for minority students to voice their opinions”

“To inspire students to affect greater change in the university and beyond” “To experience peace does not mean that your life is always blissful. It means that you are capable of tapping into a blissful state of mind amidst the normal chaos of a hectic life. “ – Jill Bolte Taylor 8 |All Agency Advance 2018

“Being the collective voice and representative for my minority community to FSU”

“To create a community of people with similar identities, and to collaborate with other agencies to showcase FSU’s diversity within the student body”

“Provide safe spaces for individuals a part of my minority community to fellowship, talk about issues on campus, and the state of our nation”

*Quotes taken directly from former agency leader responses

AGENCY ADVISORS Agency advising looks a little different than what you may have seen through your involvement in RSOs and Greek organizations due to your responsibility, funding, and function on campus. The Agency advisors work to ensure your success and help make you look good! In doing so, there are some particular job responsibilities of Agency Advisors, including: • Ensure agency compliance of Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State

• Motivate and encourage leaders to get involved

• Help agencies interpret and apply rules and regulations to their structure, spending and activities.

• Advocate for and promote ‘identity group’ culture throughout the campus

• Meet regularly (weekly or biweekly) with top leadership of agencies • Attend agency General Body Meetings and large programs and activities • Attend agency Executive Board meetings • Understand student development theory, identity development models, leadership development and organizational development • Challenge and support agencies to live up to their potential and SGA expectations

• Ensure all agency efforts and accomplishments are recognized and celebrated by campus leadership and partners

• Provide resources relevant to the advancement of the organization and student leaders • Inspire, empower, and educate student leaders to accomplish goals • Support educational goals and celebrate accomplishments • Maintain a high level of accountability with student leaders for decisions made and actions taken on behalf of the agency • Serve as positive reference for you (if you ask us in a timely fashion!)

Working with your Advisor • Help us Help You (keep us informed) • Set up a regular meeting time • Respond to emails/text/GroupMe • Don’t text after hours (in case of emergency, contact Danielle and Carolyn)

What expectations do you have for your advisor?

WE ARE HERE FOR YOU! Your advisors are here to make sure you are successful—academically, personally, and as an agency. Stop by their office for a chat, a question, or a snack!

STUDENT GOVERNMENT ASSOCIATION

SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)

Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Black Student Union Seminole Minority Leadership Institute (Thursdays Fall Semester) Noles Engaged in Politics (Every Other Monday Fall Semester) Golden Tribe Lecture Series (ongoing through academic year) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Pageant Black Student Union Pep Rally

STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Women Student Union Love Your Body Week Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball Diversity and Inclusion Institute (Spring Semester) MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Pride Student Union Trans Awareness Week Black Student Union Elections & Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Office of Servant Leadership’s Service Fair FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Student Council for Undergraduate Research and Creativity, OWL Release Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Center for Participant Education Workshops Allies & Safe Zones Workshops (approximately twice a month) “Caring for myself is not self-indulgence, it is selfpreservation, and that is an act of political warfare.”

-Audre Lorde

the

picture LARGE SCALE

FLORIDA STATE UNIVERSITY

YOUR AGENCY

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2

3

4

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WHERE YOUR

LEADERSHIP POSITION CAN TAKE YOU

Communication • Leading or contributing at executive board meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, agency programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette Teamwork in Diverse Groups • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together Critical Thinking and Analytical Reasoning • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization Applied Knowledge In Real World Setting • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with Ethical Judgment and Decision Making • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance Complex Problem Solving • Determining course of action in a dilemma • Making Quick decisions during programs and events • Thinking through ideas in a clear and concise manner • Following up on department and university processes while planning events Effective Management • Delegating tasks and following up with group members • Managing multiple perspectives and ideas • Improvising when situations arise • Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests • Organizing office space, communicating with stakeholders and other officers

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LEADERSHIP @ the

NEXT LEVEL

Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones.

Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into?

Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful.

You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.”

Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information.

Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/ membership.

Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch.

Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group.

Learning to see things in a new light and being willing to change when change is needed.

Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not.

Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.

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Calling VS

In calling Out

CREATING INCLUSIVE ENVIRONMENTS We often feel the need to call others out for their hurtful, exclusive, or insensitive language or actions, whether these actions or words are intentional or not.

As advocates for our communities, it is our job to stand up for others and ourselves when these painful behaviors are present, but how we do this should be intentional.

“Because learning does not consist only of knowing what we must or we can do, but also of knowing what we could do and perhaps should not do.” ― Umberto Eco 16 |All Agency Advance 2018

We need to take the method and the desired outcomes into consideration as we address these behaviors, and remember the differences between calling out and calling in as we build inclusive and educational environments.

Reminders • None of us are experts, even on our own community, and especially not on someone else’s experience.

• Sometimes behaviors or actions are due to miseducation or lack of education. We can be better allies through education than alienation.

CALLING OUT

CALLING IN

Calling out is addressing harmful words or behaviors with the purpose of drawing attention to the behavior and the person committing the behavior, often publicly in a way that shames or embarrasses the person. This is often thought to be helpful in reminding the person to avoid the action in the future, but more often results in shame and exclusion from the community similar to the original behavior.

Calling in is addressing harmful words or behaviors in an educational manner that calls the person committing the behavior back in to the cause without alienating them.

Calling in does not ensure that a situation will be accepted without awkward conflict, but it is focused on education rather than shame, and tends to have a specific goal in mind for working toward better actions.

Looks Like:

Looks Like: • One-on-one conversations • Intent to educate • Gentle/Caring • Inclusion • Focus on correcting action/words • Helping to understand • Partners in accountability • No assumption of prior knowledge

• Public announcement/outing • Intent to harm or shame • Performance of allyship • Isolation • Focus on blaming person • Policing behavior • Forced accountability • Assumption of knowledge

CALLING IN: HOW TO 1

2

3

Determine the best method of communication

Mention the specific action and why it was hurtful or oppressive

Be willing to have an educational conversation about WHY the action is harmful to a specific community

A private conversation in person, a message, phone call, or some other method? In the interest of education, this call in should not be a public shaming event.

The person may not understand why or how this action is perceived as hurtful by others. If their words or actions hurt you personally, feel free to use personal examples of how they made you feel and why.

Sometimes we say the wrong things even when we know better, and it is useful to have those things noticed and mentioned by others to put ourselves on alert to those tendencies. Sometimes we do not understand the negative connotation of our actions or words and need more education to understand and to be able to do better.

Excerpt from “Calling In: A Quick Guide on When and How”

by Sian Ferguson on Everyday Feminism

CREATING

INCLUSIVE SPACESs

Each of us is responsible for inclusive spaces.

Discuss with your E-Board about how to handle problematic language used in agency spaces or events. Ask your Advisor for some strategies for continuing to make your spaces the most inclusive, safe, comfortable spaces they can be!

Tip: Don’t assume you know which pronouns a person uses. Best thing to do is simply ask “I use _____, _____, _____ pronouns. What pronouns do you use?”

Say This, Not That: Use “y’all” or “friends” when addressing a group, instead of “you guys” or “ladies/ gentlemen”.

Say This, Not That: Use “Good Morning/ Afternoon/Evening” or “How are you?” to greet someone, instead of “Hello Sir/ Ma’am”

Did You Know: It can be difficult to hear when lots of people are speaking?

Be sure to use a microphone at large events, even if you can “project well”.

Ask participants to “stand if they are able” and introduce themselves prior to responding to a question so all students can fully participate.

Did You Know: Serif Fonts (such as Times New Roman or Cambria) can be difficult for some people to read. Instead use Non-Serif fonts (such as Arial or Calibri) for agency documents and promotional materials.

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Tip: Next time you are in your agency physical space, check out the surroundings. Could someone using a mobility chair or crutches, or someone who has vision limitations, access all areas?

Consider This: When coming up with themes and event names, would someone from a particular marginalized identity group think it is inappropriate or insulting? How could you get to the spirit of this event without using sensitive language?

Consider This: When expressing yourself on social media, ask yourself if you would want the information to be published on a national news website? Current and future collaborators and employers will be able to reference this for the rest of your professional career. If you are expressing a sensitive view, could it be more powerful to create an event, or present research in a class or conference about the subject?

Tip: Plan out where E-Board and Committee members will be at an event. Are folks actively welcoming others and being amongst the group or is there grouping going on?

You look ridiculous if you dance. You look ridiculous if you don’t dance. So you might as well dance.” ― Gertrude Stein

Career ReadinesS for the new college graduate

A DEFINITION AND COMPETENCIES

DEFINITION: Career readiness is the attainment and demonstration of requisite competencies that broadly prepare college graduates for a successful transition into the workplace.

Career readiness of college graduates is of critical importance in higher education, in the labor market, and in the public arena. Yet, up until now, “career readiness” has been undefined, making it difficult for leaders in higher education, work force development, and public policy to work together effectively to ensure the career readiness of today’s graduates. In accordance with its mission to lead the community focused on the employment of the new college graduate, the National Association of Colleges and Employers (NACE), through a task force comprised of representatives from both the higher education and corporate sides, has developed a definition and identified competencies associated with career readiness for the new college graduate.

COMPETENCIES: Critical Thinking/Problem Solving: Exercise sound reasoning to analyze issues, make decisions, and overcome problems. The individual is able to obtain, interpret, and use knowledge, facts, and data in this process, and may demonstrate originality and inventiveness.

Oral/Written Communications: Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization. The individual has public speaking skills; is able to express ideas to others; and can write/edit memos, letters, and complex technical reports clearly and effectively.

Teamwork/Collaboration: Build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints. The individual is able to work within a team structure, and can negotiate and manage conflict.

Digital Technology: Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals. The individual demonstrates effective adaptability to new and emerging technologies.

Leadership: Leverage the strengths of others to achieve common goals, and use interpersonal skills to coach and develop others. The individual is able to assess and manage his/her emotions and those of others; use empathetic skills to guide and motivate; and organize, prioritize, and delegate work.

Professionalism/Work Ethic: Demonstrate personal accountability and effective work habits, e.g., punctuality, working productively with others, and time workload management, and understand the impact of non-verbal communication on professional work image. The individual demonstrates integrity and ethical behavior, acts responsibly with the interests of the larger community in mind, and is able to learn from his/her mistakes.

Career Management: Identify and articulate one’s skills, strengths, knowledge, and experiences relevant to the position desired and career goals, and identify areas necessary for professional growth. The individual is able to navigate and explore job options, understands and can take the steps necessary to pursue opportunities, and understands how to self-advocate for opportunities in the workplace.

Global/Intercultural Fluency: Value, respect, and learn from diverse cultures, races, ages, genders, sexual orientations, and religions. The individual demonstrates openness, inclusiveness, sensitivity, and the ability to interact respectfully with all people and understand individuals’ differences.

All information from the National Association of Colleges and Employers (NACE)

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“programmatic division of the Executive Branch created to provide support for and education on a particular select identity group”

T A H ?

W

ELL Do You t THE H Do? a h W

HOW?

ou Do WHAT You Y o Do? wD o H

WHY?

“by providing cultural program and materials, which promote awareness and appreciation”

u Do WHAT o Yo THE PU You D RP O HY HAT’S SE? Do?

W W “I want to continue and improve the one place I was able to call home when I entered FSU”

“I want to be an agency of change in my community… to be a part of something bigger than myself and lead this organization to achieve our vision to educate, advocate, and empower here at FSU”

“plan General Body Meetings that will occur at least once a month”

“promote selfautonomy, denounce all limitations, educate on systems of oppression, advocate inclusivity within a diverse community”

“I feel passionate about helping people in my communities. The agencies serve an extremely critical role in retaining students on campus, making students feel safe, and offering a place of resources for communities that are under-served elsewhere.”

“I’ve gone through a ton of hardship and I know individuals with similar backgrounds face the same challenges”

“provides services and programs to address the needs” “teaching leadership skills, encouraging involvement and promoting advocacy”

“facilities networking among organizations, departments, and services”

“promotes and spreads awareness” “strives to provide and promote economic, political and academic enrichment”

“centralized coordinator of resources and services”

Excerpt from “How great leaders inspire action” by Simon Sinek on TED Talk 20 |All Agency Advance 2018

Social Change Wheel

Choose a place on this wheel that you feel ďŹ ts your personal stance or comfort level in creating social change. Remember that no stance is better than the other, just different. In order to create social change, we need all of these areas to make the wheel actually move forward.

Community Building & Belonging

Education & Awareness

Empowerment & Celebration

Systematic Participation

Political Activism

Campus Advocacy

Some additional questions to think about...

What is the second most comfortable place for you in this wheel?

What is the most uncomfortable place for you on this wheel?

We might stand at different places at different times in our lives. What are some of these different places because of the different times in your life?

How do you think you will make social change in this course? After this All Agency Advance 2018 | 21 course?

Adapted from Social Change Wheel by Minnesota Campus Compact (1996)

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PLANNING YOUR MONTH

Agencies program, connect, advocate and support students all year long.

But agency months are a loved tradition on campus – and gives you the opportunity to really showcase the work you have been doing, encourage others to get involved with your agency, and outreach to other students, faculty and staff. Agency Months include lots of moving parts, and here are some tried-and-true tips to help you prepare.

Month programming has been really important to the agencies at Florida State, with lots of money and signature events taking place during each agency month, but remember you do activities all year long. While celebrating an awareness, history, or heritage month, it is important to remember not everything has to happen during that time. It is also good to brainstorm early regarding a theme, the messaging, and what you want the campus community to feel and think at the end of the month!

HAVE YOU COVERED ALL YOUR BASES? QUICK TIPS • Start early (like the semester before)!

• Build partnerships with departments on campus and affiliates – leave space for them to program too!

Month programming can be a great way to get lots of people excited and plan some fun events! It is also an important time to educate and connect the campus community together! Month programming should have social, educational, service, and academic components to truly be successful – remember you are programming for the entire campus community and this is a great time to bring people out and connected to your agency! Typical and necessary program types include: • General Body Meeting

• Faculty & Staff Interaction

• Focus on good programs, not just a lot of them!

• Educational Seminars

• Sound Hour

• Interactive Social events

• Community Service Event

• Delegate!

• Guest/Academic/Cool Speaker

• Fitness/Athletic Event

• Meet with your advisor!

• Cosponsored Film with the Student Life Cinema

• Opening/Closing Ceremonies

There are no secrets to success. It is the result of preparation, hard work, and learning from failure.”

-Colin Powell 24 |All Agency Advance 2018

SCHOOL COMES FIRST Remember once the month gets here, you are still a student first. Be prepared to balance your involvement with your classes.

DON’T FORGET ABOUT How can your agency plan programs to fight injustices in January?

HHM • PM • VM • BHM • WHM • AAHM ENGAGING THE E-BOARD Month programming is all hands on deck! The Month Coordinator should make sure the SURVIVAL GUIDE is created and distributed to all executive board and committee board members at least two weeks before the Month’s Kickoff! The SURVIVAL GUIDE is the one place to look for everything that needs to happen. It should include: • All month events including the plan (minute-by-minute, day-of-show, agenda, etc) for each event • What time E-board is expected to arrive at each event • What time is advertised/doors open for an event • Proper attire for Eboard • Assigned tasks (picking up the food, making the video, greeting guests, serving food, giving out t-shirts, emceeing, working back stage, etc) • ANYTHING that everybody needs to know to make the event successful

“True beauty is not related to what color your hair is or what color your eyes are. True beauty is about who you are as a human being, your principles, your moral compass.” ― Ellen DeGeneres

CAMPUS PARTNERS Departments and Offices on campus plan programs and have resources — think about how you can collaborate with them and use their expertise in your month’s activities.

MARKETING Marketing is an important part of any all events, but especially Month Programming. It is expected that: • Each agency work with Ben to create a calendar of events and a description of the month that is live at least two weeks prior to the month

PASSIVE PROGRAMING

• Flyers be distributed to the residence halls and across campus with calendars of weekly activities, and individual promotions for the largest events • Individual invitations go out to faculty/staff invited to their events at least one month prior to the beginning of the month • Event Permits and Student Publications requests be submitted 3-4 weeks before an event • Work with Student Activities & Guest Services to have a banner displayed in the Union all month long!

• Everyone is excited!

Never underestimate the power of passive programing – your website, social media, posters and magazines are all ways to teach and engage the campus community.

All Agency Advance 2018 | 25

Programming Checklist PROGRAMMING CHECKLIST

ONE WEEK BEFORE EVENT

Planning events can be some of the most fun ways to be involved with your SGA organization, and help you live out your purpose through bringing people together, education and building community with them and providing opportunities to do something new. This is a checklist to ensure you cover all your bases from start to finish of an event.

Total Budget: Date/Time: Location: AV Needs:

Assign tasks to E-board and remind them of their duties Provide E-board with an overview of the event details Pick up any food or supplies for the event

DAY OF THE EVENT Get there early to make sure the room is setup the way you want and the audio/video, and other technology works Clean the space and reset furniture if you moved it.

SEMESTER BEFORE - SIX WEEKS BEFORE EVENT

Review through the plan one more time Ask people for feedback!

Brainstorm program ideas Consider what you want people to do or learn at the event!

AFTER THE EVENT

Make sure the date and time doesn’t conflict with major campus or other agency events.

Send thank-you letters to presenter/entertainer, volunteers and other people who have been particularly helpful.

Secure funding (submit necessary requests to treasurers with details about what you want)

Turn in your receipts to SGA Accounting ASAP! Evaluate: information discussion with organization members, share feedback about program and write up a formal evaluation

Make sure the Student Publications design request is submitted (except for fundraising programs)

VOLUNTEERS: TWO - FOUR WEEKS BEFORE EVENT Double check you have the space and the setup you want with guest services Complete an Event Permit for your event through Nole Central Submit all necessary Purchase Requests

MARKETING PLAN

Create a day of schedule for your event Practice what is going to happen to make sure it runs smoothly Distribute flyers in the residence halls and around campus, pass out handbills at Market Wednesday, and share on social media 26 |All Agency Advance 2018

“Everything is worth it. The hard work, the times when you’re tired, the times where you’re a bit sad... In the end, it’s all worth it because it really makes me happy.

There’s nothing better than loving what you do.” — Aaliyah

Excuses!

Excuses!

Excuses!

Excuse: “We did that LAST year!”

Answer: Repeating programs in moderation is not always bad. Each year there are a new group of students who haven’t been exposed to that particular topic before. It may be a good program for all new people, and it can definitely be improved upon. Run with the successes, but constantly continue to evaluate them as well.

E: “No one knows who that is!”

A: Big name speakers, well-known faculty, or everyone’s “favorite” presenter don’t always do the best job. Don’t assume that a big name or favorite person will solve your programming problems. Bring in new people so that students can be exposed to different perspectives and styles.

E: “I don’t want to fail!”

A: Some people are afraid to try a new concept or idea, develop a different type of program, tackle a controversial issue, or step outside of their comfort zone. You are a student leader because we know you can do all of those things! If you don’t try new things, you’ll never learn anything different. Step outside of your comfort zone!

E: “They’ve got to be entertained!”

A: Too much fluff and not enough stuff will leave your audience with a cavity! Or at least yawning.

They will not return to your programs if they don’t feel they’ve learned something valuable. Make sure you have quality, up to- date information for them, and have challenged them to look at things differently. Entertainment is good as long as it isn’t the main performer.

E: “We can’t change our plans now!”

A: You sure can...so be flexible. Plan early enough so that if something happens, and your speaker has to cancel or you realize you planned a program during the season finale of Scandal (gasp!) you can reschedule or reformat, and not leave yourself in a predicament. BUT, don’t keep putting it off until later for silly reasons….someone will ALWAYS have something else to go to or do.

E: “Audience participation CAN’T be planned!”

A: Wrong answer! Interactive games, dialogue, index cards with pre-set questions, and exercises can all be planned in a presentation to get even the quietest audience participating and discussing whatever the topic is. A good student leader always has questions ready for a presenter so that the group doesn’t sit in awkward silence.

E: “I haven’t heard back from the presenter, so I can’t plan the program!”

A: Again, WRONG! If you want a program to happen, you need to be persistent. One phone call doesn’t mean you’re finished. Call every day. Email.

Stop by the office. You and only you are responsible for getting it done, and that excuse is never ok.

And if you’ve waited until the end of the month to program, you have no one to blame but yourself so plan your programs far in advance.

E: “It’s too much to do myself!”

A: First, don’t forget that there are other students and staff who can all help program with you (within the scope of the requirements). AND you don’t have to program alone—get your friends to help. You might be surprised what they will do if you only ask for their help.

Sometimes the best ideas come from those you’d least expect them from!

E: “I’m just going to get past this week, then I’ll plan it. It’s too busy right now.”

A: Yeah, I doubt it! Once you put something off, you’ll keep putting it off again and again. Don’t wait too long or the calendar will get full, other stuff will come up, and it’ll never happen. Get going, and you’ll be able to feel relieved that you finished instead of stressed that you didn’t.

All Agency Advance 2018 | 27

FINANCES Your A&S Recipient Responsibilities As a student organization wanting to utilize A&S funds, you are a steward for all the students who have paid their fees, SGA, and Florida State University as a whole. The funds distributed are not part of your own personal funds, and the policies and guidelines outlined below ensure the safety, security, and use of these funds. Failure to follow the policies and guidelines outlined in the Financial Manual, SGA Student Body Statutes, and Florida law will result in SGA/COGS not being able to fund your purchases!

Anything purchased utilizing activity & service fees must follow these overarching rules: ♦♦ The event or activity must be free, open, and advertised to the entire student body. ♦♦ The organization must not discriminate in membership or otherwise on the basis of race, creed, color, sex, religion, national origin, gender, age, disability, genetic information, veterans’ status, marital status, sexual orientation, gender identity, gender expression, or any other legally protected group status ♦♦ Purchase requests must be entered into Nole Central by an Executive Board member of a Recognized Student Organization (RSO) that has successfully completed Financial Certification exam and submitted the SGA Statement of Understanding Authorized Signer Form to the SGA office weeks prior to spending any funds. ♦♦ Purchase requests must be pre-approved in Nole Central by the SGA Treasurer or COGS Deputy Speaker for Finance, and the Accounting Office or Campus Rec Sports Club Coordinator weeks prior to any spending of funds. ♦♦ Purchase and travel requests must follow all the guidelines outlined in the Financial Manual, SGA & COGS Finance Code or Campus Rec Sports Club policies, and all University policies.

Title VIII, Chapter 800 of the student body statutes contains the Finance code and defines the standards of financial accountability and fiscal management. It is important to pay close attention to how funds are allowed to be spent, as requests outside of these guidelines cannot be processed.

GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802.

“As you enter positions of trust and power, dream a little before you think.”

— Toni Morrison 28 |All Agency Advance 2018

A&S Spending Rules & Regulations 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, events cannot be in a private home, must be advertised prior, must have SGA,permission to be off campus)

802.7 Personal Gifts (Not allowedcannot purchase anything that can be construed as a personal gift, including promotional items that are too expensive per person, end of the year recognition to participants, etc.)

802.5 Limitation on Outside (non-FSU) Benefits (Cannot use for political activities, community benefits, donations; must provide priority admission to current FSU students)

802.8 Alcohol (Not allowed – cannot purchase alcohol, alcohol supplies, etc.)

802.6 Acknowledgment of SGA Funding (Must use SGA logo or statement on all printed materials, publications, clothing, or awards http://sga.fsu.edu/logos.shtml) ♦♦ Online and printed publications ♦♦ Audio and video advertising ♦♦ All printed materials ♦♦ All printed materials and broadcasts expressing a political message must also include “The views expressed herein do not necessarily reflect those of FSU SGA”

802.9 Stolen property (Must be reported) 802.11 Receipts (Must be turned in within 10 days of purchase or your organization cannot spend money in the future) 811 The Service Funding Act of 2009 (This chapter details information for service groups and service trips)

Overview of the Purchasing Process for SGA/COGS Funding SGA & COGS requires two (2) students from each organization to approve all purchase requests. This is a safety measure to ensure that at least two (2) members of the organization know about funds being spent at all times. This is also a good practice for you to use with your off-campus funds as well! Advisors are also required to sign off on purchases over $1000.

Your organization is recognized with SAC, financially certified and authorized, and you have secured funding through one of the ways detailed above.

Now how do you spend the money for your program or promotional items?

1

Submit a purchase request in Nole Central under your organization’s account 15-30 days prior to your event. Be prepared with your organization name, vendor info, Second Authorized Signer Form, event information, flyer with logos, date, time, and location, contract information, and artwork proofs for promotional items. Be sure to complete all the information accurately!

2

SGA Accounting will review your request and verify forms are completed correctly, your vendor is in the system, the second signer form is accurate, funds are available in correct category, and there are no outstanding receipts.

3

Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance ensures the money is being spent according to SGA policies.

4

The SGA Accounting office works with the university to generate a purchase order (PO) or check.

5

RSO receives email with PO and instructions to submit receipts, or with information on getting the contract signed and how to pick up the check for speaker/performer/ DJ.

6

It’s time to make the purchases. Print the PO, select items needed, and give the PO to the vendor. Remember to keep the receipt!

7

Have an awesome event or pick up some great promotional items that you share with the entire student body!

8

Submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of receiving goods/services. Vendors will not get paid until the receipt is submitted so faster is better!

Purchase Request Timeline Established Vendor

Potential Vendor

Contractual Service

30 business days prior to purchase/event date

30 business days prior to purchase/ event date

Line Item Purchase

15 business days prior to purchase/event date

20 business days prior to purchase/ event date

Blanket Request

15 business days prior to purchase/event date

SGA Accounting is unable to expedite any paperwork or prosesses for spending SGA funds. It is important to plan far enough in advance to ensure adequate processing time for all purchase request.

“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.” — Lao Tzu All Agency Advance 2018 | 29

When to Go to Student Senate

Your organization will need to attend a Student Senate meeting if: • You plan on having a plated dinner • Your RSO wants to go on a trip • You want to spend over $3,000 on a contractual service

• You want to host an event offcampus • You need money to host a program

There are many companies, or vendors, that take Purchase Orders from the University. These vendors have an agreement with the University, and are frequently visited by RSOs, like the Publix on Ocala, T-Formation, or Hungry Howie’s. Existing vendors are the easiest companies to do business with when working with University funds because of this relationship. They may also be helpful to RSOs using off-campus funds because they work with the University so often. Many of these vendors have existing relationships with the University, so RSOs receiving funds from SGA, COGS, or Campus Rec Sports Clubs may be required to purchases items from them (office supplies from Office Depot, for example).

Please Note: Vendor relationships are important! Please remember to submit information on time and communicate often with vendors to maintain FSU’s reputation!

RSOs are encouraged to visit the University Shopping Guide (https://procurement.fsu.edu/ how-buy/ shopping-guide) or ask the SGA Accounting Office to check if a company is a vendor in the University system. There are some companies that are not vendors in the system that will NOT accept purchase orders, including: Best Buy, Costco, JoAnn’s Fabrics, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s. You cannot make purchases from these companies with a PO. There may be a company that you want to work with that is willing to become a vendor after you discuss this opportunity with them. To do this, the vendor must complete University documentation and submit federal reporting information to the university. The RSO should tell the vendor that the company must complete the “FSU Substitute IRS Form W9” located on the Procurement Services website http://procurement.fsu.edu/Forms. Contact the SGA Accounting office if your organization is unsure of the vendor status.

Please Note: A&S funds cannot be used for any purchase requests for vendors not in the system. It is up to you to communicate with the possible vendor about what they need to do prior to submitting your request.

“Leadership should be born out of the understanding of the needs of those who would be affected by it.” — Marian Anderson 30 |All Agency Advance 2018

T-Shirts & Promotional Items Vendors All promotional items paid for with SGA/COGS funds must have the SGA or COGS logo, http://sga. fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA”or “Funded in part by SGA”. Graduate organizations must include the COGS logo or the phrase“Paid for by COGS” or “Funded in part by COGS”. All promotional items purchased with SGA/ COGS A&S funds must follow University branding requirements and policies.

When purchasing t-shirts and promotional items, be sure to submit the proof of your project from the company along with your purchase request. Any promotional items that are funded by SGA/COGS or contain university or SGA imagery must be purchased from a licensed vendor and approved by University branding.

When ordering shirts, be sure that they are accessible to all types of students. Here is a typical breakdown of shirt sizes:

The UPS Store on Woodward Avenue offers copying, mailing, shipping, digital printing, and stationary orders. Contact the UPS Store to receive a quote with a complete description of your needs and complete a line item purchase request. Description must include: quantity; size, type, color, and weight of stock; color of ink; number of folds; number of pages; and any other pertinent information.

KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts.

Choosing the right color shirt can go a long way in terms of your t-shirt design.

Eligible Student organizations are encouraged to use Student Publications for their art design and printing needs. Student Publications is a free service open to all RSOs. RSOs must follow Student Publications timelines and policies and bring their own paper for printing. The only acceptable paper is:

Roll of Paper HP1412A (or HEW1412A) 24”x100’

Ream of Paper 0393122 (Office Depot Item No.) 8.5”x11” , 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)

Paying for Travel with SGA/COGS Funds Travel Processes work a bit differently than programming purchases, so please read the below information in detail and visit the SGA Accounting Office with any questions.

There are two ways that SGA can process finances for student travel; prepaid expenses of conference registration and automobile rentals, and reimbursements to students for out of pocket expenses. The traveler will be reimbursed for approved expenses after returning from the trip and submitting the travel receipts within 30 days. For students to be reimbursed, the RSO must submit a Travel Request for them through the Purchase Request on Nole Central, and their name must be clearly displayed on any invoices or receipts.

As with all purchases, SGA requires two (2) student leaders to sign off on the requests.

“Don’t be afraid of your fears.

They’re not there to scare you.

They’re there to let you know that something is worth it.”

— C. JoyBell C. All Agency Advance 2018 | 31

Overview of the Travel Process Your organization is recognized with SAC, financially certified, and you have secured funding through one of the ways detailed above to go on a trip and have your travel roster and travel request information ready to go.

Now how do you submit the proper documentation to go on and pay for your trip?

1

Submit a purchase request in Nole Central under your organization’s account at least thirty (30) days prior to your trip. Be prepared with your organization name, a completed Group Travel Roster of all travelers and the RSO advisor, any pertinent information for individuals that are being reimbursed for travel, the Travel Second Authorized Signer Form, event itinerary or agenda, and all contact information.

Be sure to complete all the information accurately!

2

SGA Accounting will review your request and verify forms are completed correctly, begin the process for individuals to be reimbursed for travel costs, check the Group Travel Rosters for accuracy and submit them, verify Travel Second Authorized Signer Form, ensure funds are available in the correct category, and there are no outstanding receipts.

3

Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance ensure the money is being spent according to SGA policies.

If SGA Accounting is paying for early conference registration, or rental car purchases prior to the trip:

If SGA Accounting is reimbursing individual members of RSO for travel expenses:

4

RSO members will visit the SGA Accounting Office to book buses, rental cars, or early registration

4

A Travel Request must be completed for each individual who will be traveling with the RSO, paying for the trip, and need to be reimbursed for their expenses.

5

RSO receives confirmation or registration numbers from SGA Accounting.

5

RSO student being reimbursed must check their email from SGA Accounting to confirm their Travel Authorization, address, and estimated reimbursement amount.

6

Have a safe trip, learn lots, and make FSU proud!

6

Have a safe trip, learn lots, and make FSU proud!

7

Submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of returning from the trip.

7

RSO student being reimbursed must submit receipts to SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of returning from the trip. Only students who were originally submitted in Nole Central and have a Travel Authorization confirmed can submit receipts for reimbursement. The individual’s name must be listed on the invoice (hotel room, flight, etc.) to be reimbursed.

8

RSO student being reimbursed must check their email to confirm their expense report to receive reimbursement from the University.

“Learning is not child’s play; we cannot learn without pain.”

-- Aristotle

32 |All Agency Advance 2018

30

Florida State University • Registered Student Organization Financial Manual • 2018 – 2019

Enterprise/National Rental Request RSOs using A&S funds to rent a car for their trip must use the state contract with Enterprise. To obtain an estimate, call 1-877-690-0064 (Enterprise Reservations) or 1-844-393-9989 (National Rental), reference the state contract number, “XZ55622”.

Electronic tolls, Sunpass charges, and gas fill-up are not included under the state contract for Enterprise/National. When renting vehicles with A&S funds, please pay cash for tolls and return vehicles with a full tank of gas. Should you request and acquire funds to be reimbursed for such expenses through SGA/COGS, your must collect and submit receipts to SGA Accounting.

Drivers must be students who are over 21 years of age. The standard rental rate in the contract is for a compact car, for 5 student travelers or less. Any more than 5 student travelers in a compact car is in violation of the contract. For more than 5 students, multiple cars or a van may be possible. When using SGA/COGS funds, the quote should be submitted to Nole Central with the Travel Request.

Please note: RSOs receiving funding from SGA/COGS will not book their own rental car but will receive confirmation from SGA Accounting once the reservation is placed on their behalf.

Conference/Meeting Registration Request Organizations who secure funds and submit a purchase request at least 45 days prior to travel qualify to have conference or meeting registration paid in advance by the SGA Accounting Staff.

Be sure to submit a copy of the program or schedule for the conference so that registration can be paid. Many conference organizations may not be in the FSU Vendor File, so the RSO may need to work with the conference to have them complete an “FSU Substitute IRS Form W9.”

If purchase requests are submitted in less than 45 days, organization members will need to pay for registration on their own. If funds were allocated to cover conference registration, the RSO must submit a Travel Request for each individual being reimbursed within ten business days of their trip.

Travel Reimbursement Request A Travel Reimbursement Request is required for each student traveling on the trip needing to be reimbursed for travel expenses. If two or more students from the same organization are traveling to the same conference/competition, a travel request is only required for those responsible for the out-of-pocket expenses from the trip. The organization’s treasurer or president should be the person who submits requests on behalf of all travelers needing reimbursement. A Second Authorized Signer Form along with the Group Travel Roster must be submitted with each reimbursement request.

Group Travel Roster A group travel roster showing the names and signatures of all students going on the trip must be attached to the travel request if there are two or more students attending the trip. These forms are important for SGA/COGS to have individual student information, emergency contact information, and how travel will take place. Each student traveler, as well as the organization’s advisor, must complete and sign the Group Travel Roster prior to the RSO submitting the travel request in Nole Central.

Prohibited Travel Expenses ♦ Meals for group travel ♦ Airline charges for changes made for personal reasons ♦ Airline charges for preferred seating ♦ Car rental charges over the compact car rate for less than 5 students ♦ Operating expenses for personal vehicles 32

♦ Traffic/parking violations or fines ♦ Personal expenses (entertainment, transportation for nonbusiness activities i.e. bars, golf courses, room service, etc.) ♦ Gratuities exceeding 15% ♦ ANY unauthorized expenditure

Florida State University • Registered Student Organization Financial Manual • 2018 – 2019

“Tell me and I forget, teach me and I may remember, involve me and I learn.” ― Benjamin Franklin

All Agency Advance 2018 | 33

What is a budget plan?

• A tool for planning and tracking your organization’s funds • A guidelinet describing your organization’s future goals regarding finances within a set period of time • A detailed statement of your organization’s estimated income and expenses • A historical record of your organization’s activities during a certain period

What can a budget plan do?

• Help your organization use funds efficiently and appropriately • Provide accurate information to adjust, analyze, and evaluate programs and activities • Keep a historical reference to be used in future planning • Aide with effectively managing your time and resources

Annual Budget Request Process • Each October, your organization will be required to submit a budget request for the next fiscal year budget and present that request in front of the Senate Budget Committee.

• At least the president and treasurer should be in attendance at the presentation.

• To project next year’s spending, you should keep in mind the last 2-3 years. Compile what you spent, what programs/events you held, and what the impact of those programs/events were. This will allow you to accurately advocate for your organization’s needs

PLANNING YOUR

BUDGET

Creating a budget plan is a helpful way to ensure you are spending all of your allocated funds and that you have enough to do the things you want.

DID YOU KNOW? Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled.

Remember to plan ahead when moving money between budget categories. A Senate bill is required to move budget and requires 2 weeks!

How do you develop a budget plan?

• Begin preparations as soon as your board is set and you know your SGA budget • Prepare an outline of your organization’s annual events and other planned activities for the coming year • Review your available funds including SGA allocated as well as self generated funds • Rank events and programs in order by their relative importance (i.e. Guest speakers, signature events, heritage month activities, Homecoming, etc.)

• Collect price quotations on big expenditures like guest speakers, performers, and off campus venues. Remember to delegate responsibilities to e-board members.

• Outline projected numbers per category in a spreadsheet. Be sure the budget is flexible to anticipate any events that may have been overlooked. Give yourself a cushion • Share the budget with your organization executive board and advisors • Use this to help you plan your budget presentation for the next fiscal year.

34 |All Agency Advance 2018

How do we manage a budget?

• Keep an accurate log of all transactions. Nole Central can help with this, but be sure to log all purchase requests and expenditures on an internal document.

• Share the balance of each budget category at every e-board meeting • Assess the budget regularly and adjust when necessary

“To experience peace does not mean that your life is always blissful. It means that you are capable of tapping into a blissful state of mind amidst the normal chaos of a hectic life. “ – Jill Bolte Taylor All Agency Advance 2018 | 35

MARKETING STUDENT PUBLICATIONS PUBLICATION REQUIREMENTS

Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to: • • • • • •

Student Publications can provide these services, so long as your organization’s event meets these requirements: •

Does not promote fundraising

•

Does not promote events held at private residences

•

Does not require a fee or donation to participate in or attend an event

DON’T OVERDO IT! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need.

Student Publications can always print more at a later date.

Business Cards Flyers Handbills Posters Banners T-Shirt Designs

• • • • • •

Logos Buttons Invitations Programs/Booklets Event Photography Social Media

AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.

QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.

PRINT WHAT YOU NEED Housing ............................................................................................195 Flyers DSA Marketing ................................................................................... 10 Flyers Tabling Regular Events ............................................................... 50 Handbills Tabling Larger Events ........................................................ 100-150 Handbills Tabling Involvement Fairs ............................................... 200 - 300 Handbills

SOCIAL MEDIA TIPS 20% • • •

SELF-PROMOTIONAL

Plan, write, and publish posts Create original graphics Start conversations and inform

36 |All Agency Advance 2018

80% • • • • • •

SHARING & RESPONDING

Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!

DID YOU KNOW?

DESIGN/PRINT TIMELINE 1

Finalize Event Date, Time, and Location

2

Submit design request at: sga.fsu.edu/student-pub.shtml

It costs about $15 to post one flyer in the residence halls (195 Flyers)

15 Day Turnaround

3

First Draft and Revisions Revision requests turned over after 24 hours at earliest Maximum three (3) content revisions.

For complete revisions, repeat step 2.

4

Final Draft

5

Request to Print (Tell us Quantities and Sizes)

PLAN AHEAD!

Same day or overnight Printing, Cutting, Folding, and Assembling.

6 7

Digital Final Draft Submitted to Agency

Pick-Up

Uploaded to SGA Website

Uploaded to SGA Social Media Accounts

Student Publications graphic designers are students too. Be sure to give them plenty of headsup notice for any design job you need to get done.

As a general rule, we ask that all organizations give Student Publications 15 days notice.

Uploaded to University Calendar (once EP is approved)

PHOTOGRAPHY TIMELINE 1

Finalize Event Date, Time, and Location

2

Your agency must obtain publishing consent from all participating parties in order for events to be photographed

3

Submit photography request at: sga.fsu.edu/student-pub.shtml 7 Day Advance Notice

4

Student Publications checks Photographer Availability

DON’T FORGET THE EVENT PERMIT! Event permits are required for accounting and reserving space. Before submitting your request, remember to fill out your event permit!

Considers priority events and class schedules.

If students can or cannot attend, they will notify you via email in advance. There are no guarantees.

5

Photographer(s) attend event based on availability

6

Photographer(s) edit photos taken

“There may be times when we are powerless to prevent injustice, but there must never be a time when we fail to protest.” ― Elie Wiesel

7 Day Turnaround

7

Uploaded to SGA Social Media Accounts

Burned to data DVD for your use

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DIY GUIDELINES ON

DESIGNING IT YOURSELF

REMEMBER

If you are submitting a file for Student Publications to print, we cannot edit, modify, or change any graphics to the file. Be sure that your design meets these requirements before asking us to print it.

Any reprints you make from a design you created will count towards your print allotment.

COPYRIGHTED ARTWORK Although students are encouraged to create their own artwork, sometimes jobs will call for an exact photo or illustration to be used. If an image is going to be used, make sure you at least alter 30% of the image. This can include changing the colors, adding effects, or cropping the image so that the work is considered derivative. Although the “30% rule” is used by the graphic design industry, it is by no means bound by law, and, if you are asked by the original artist to remove the image, you must find an alternative. The best rule of thumb to follow is that if you see an image with a watermark or signature, or a known artists’ livelihood is dependent on this artwork, it is best avoided. Logos used by companies should be avoided unless you have expressed permission to use them. That said, it is best to go with images and graphics used by stock companies or images that already have derivative works (for instance, screenshots of a movie would be used for DVD covers, movie posters, Facebook banners, animated GIFs, etc.)

SGA LOGO The SGA logo must always be included in the design. Please pick a design from the following webpage: http://sga.fsu.edu/logos.shtml The SGA Logo should be at the top most layer, and not have any filters, blend modes, or effects applied to it other than a Drop Shadow, Outer Glow, or Stroke (whereas the Align Stroke Outside is applied). The SGA logo must take up at least 1/32 of the image.

NATIVE AMERICAN & FSU IMAGERY The Seminole pattern, Chief Osceola’s death mask, feathers, and war paint are all trademarks of Seminoles Athletics. Refrain from using and printing these images. The Vires, Artes, and Mores torches are registered trademarks of Florida State University, and should also not be used. Finally, the Glades typeface (the iconic one used by the Seminoles athletics) is not to be used, as it is owned by Nike.

FILE FORMAT “You don’t have to give up who you are to be successful just because you’re different.” ― Gloria Estefan 38 |All Agency Advance 2018

Student Publications can use a variety of different formats, but typically they are PDF, JPEG, or PNG. The general rule is the larger your image, the clearer it will print. All Student Publications graphics are printed at 8.5’’ x 11’’ in 300 dpi. Please make sure you export your files accordingly in order to have them printed properly. Handbills and posters should also be submitted in the same dimension, as Student Publications staff scales them accordingly.

Conceptualize

6

Branding identity is crucial. Know your audience, cater to their interests, and form the impression that you would like to give the community.

Strategize

Write a social media playbook by planning the content and scheduling the timing of your social media posts in advance.

TIPS FOR SUCCESSFUL SOCIAL MEDIA MARKETING

Interact

Be sure to comment on, like, and share posts that your audience would find interesting. Take the step further and interact with the posts of your followers to make a more engaged community.

Diversify

Don’t treat every social media outlet the same way. Tailor your message and approach according to the different platforms and their users.

Evolve

Social media trends and audience attitudes are constantly changing, so a campaign should do the same. Be sure to adapt and stay relevant.

Analyze

Reflect on the performance of each project. What worked and what didn’t? Consider using qualtrics to create involvement surveys for in-depth feedback. Be sure to keep track of these changes.

WHEN IS THE BEST TIME TO POST? • The best time to post on Instagram is Wednesday at 4 p.m., Thursday at 6 a.m., 12 P.m., and 4 to 5 p.m. and Friday at 6 a.m.

• Thursday is the best day to post to Instagram.

• The safest times to post to Instagram are Tuesday through Friday 10 a.m. to 7 p.m.

• Sunday is the least engaging day for Instagram.

• The best times to post on Facebook are Wednesday at 1 and 3 p.m. and Thursday at 2 and 3 p.m.

• Thursday is the best day to post on Facebook in the week.

• The safest times to post include weekdays from 11 a.m. to 4 p.m.

• Saturday has the least amount of engagement for Facebook in the week.

Evenings and early mornings have the least amount of engagement in the day.

• The best time to post on Twitter is Friday 10 to 11 a.m.

• Friday is the best day to post to Twitter.

• The safest times to post Tweet are everyday 11 a.m. to 1pm.

• Sunday mornings receive the least amount of engagement.

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Important Resources Throughout the year there will be lots of people on campus that help you and your organization be successful.

These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and market Wednesday! Your Advisor can always help connect you to others across campus too. Everyone is ready to support you!

Important Resources Nole Central (RSO Profile) nolecentral.dsa.fsu.edu Nole Central is the online system where RSOs keep their organizational rosters, financial information, and is a great resource for students to find your agency. This is also the system used to updated recognition each year, submit purchase requests, and complete Event Permits. You can event contact members! For questions or help, contact: Carolyn Harris Asst. Director, Student Affairs-SGA cjharris@fsu.edu (850) 644-4850 Event Permits nolecentral.dsa.fsu.edu Every event on campus needs an Event Permit submitted through Nole Central two weeks to one month prior to the event. For issues or questions, contact: Nick Lang Student Program Coordinator, Student Activities Center nlang@fsu.edu (850) 644-6454 40 |All Agency Advance 2018

Reserving Space Guest Services (Union Ballrooms, SSB, ASLC) Reservations for the upcoming semester open the first week of April and November.

Visit reservations.dsa.fsu.edu/ to make your reservation. For more information, contact: Will Thomas Guest Services, Student Program Coordinator wgthomas@fsu.edu 850-644-6083 The Globe Reservations for the upcoming semester open one month before the start of the semester.

Visit reservations.dsa.fsu.edu/ to make your reservation. For more information contact: Jesse O’Reilly Scheduling Coordinator jloreilly@fsu.edu 850-645-9779 Academic To reserve space in academic buildings visit the Virtual EMS website. https://reservations.dsa.fsu.edu/ Outdoor Campus Spaces Other space for programming include Langford Green and Landis Green, but have special rules.

Talk with your advisor for more information.

Campus Recreation (The Rez, IM Fields) campusrec.fsu.edu For information about reserving the IM Fields, contact: Mike Collins Assistant Director, Competitive Sports & Facilities mjcollins@fsu.edu (850) 644-7699 For information about reserving facilities or services at the FSU Rez, contact: Jen McKee Assistant Director, Rez Operations & Risk Management jmckee@admin.fsu.edu (850) 645-0283

Co-Sponsorship Opportunities Union Productions up.union.fsu.edu To partner with Union Productions to bring performers, lecturers, or comedians, contact: Matt Corbett mcorbett@fsu.edu 850-644-6673 Christina Schaefer cschaefer@fsu.edu 850-645-7364 Campus Recreation - Fitness Classes campusrec.fsu.edu To host an event with certified fitness instructors contact: Lynn Grasso Assistant Director, Fitness Programs lgrasso@fsu.edu (850) 644-0546 Student Life Cinema movies.fsu.edu To discuss co-sponsorships involving movie screening or gaming at the Cyber Cafe, please contact: Amie Runk Student Program Coordinator, Askew Student Life Center arunk@admin.fsu.edu (850) 644-4504

Center for Health Advocacy & Wellness http://chaw.fsu.edu •Sexual health •Power-based personal violence, including Green Dot University Counseling Center https://counseling.fsu.edu/ Rose Rezaei Asst. Director, CHAW rrezaei@fsu.edu (850) 645-4868 University Counseling Center counseling.fsu.edu • Mental health Refer to the Outreach & Presentation page and request a presentation. counseling.fsu.edu/outreach-presentations (850) 645-4868 Sustainable Campus sustainablecampus.fsu.edu • Environmentally friendly programming Elizabeth Swiman Director of Campus Sustainability eswiman@fsu.edu 850-645-0395

Center for Leadership & Social Change http://thecenter.fsu.edu •Community service •Cultural programming •ServScript Talk with your advisor to discuss who may be best to contact for your programming idea.

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Resources for

Success

Academic Resources

Campus Tutoring Cooperative Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus http://ace.fsu.edu/tutoring/campus-tutoringcooperative

The Academic Center for Excellence (ACE) Learning Studio Drop-in and appointment based peer tutoring Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) All undergraduate majors

Learning District (Libraries) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology https://www.lib.fsu.edu/tutoring/about

“The expert knows more and more about less and less until he knows everything about nothing.” ― Mahatma Gandhi

The Center for Academic Retention and Enhancement (C.A.R.E.) One-on-one, group, email, and telephone tutoring Sunday 5:00-10:00pm, Monday-Thursday 8:00am-10:00pm, Friday 8:00am-5:00pm Thagard Building Math, Science https://care.fsu.edu/college-programs/caretutoring-computer-lab

42 |All Agency Advance 2018

Advising First Academic Advising services by major http://undergrad1.its.fsu.edu/advising_first/ advisors-display.php Resources for Exploratory students, and current and prospective transfer students http://advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success http://advisingfirst.fsu.edu/college-lifecoaching William Johnston Building (WJB) All majors

Health and Wellness

Student Disability Resource Center Collaborates with students to create an accessible and inclusive environment by identifying, minimizing, and where possible, eliminating barriers to equal access while encouraging equal participation for students with disabilities.

Phone (VOICE) (850) 644-9566 Phone (TDD for the D/deaf) (850) 644-8504 8:00am -- 5:00pm 108 Student Services Building https://dos.fsu.edu/sdrc University Counseling Center By-appointment for one-on-one, couple, and group counseling. Walk-in services for urgent situations.

Monday-Friday 8:00 am - 4:00 pm Second Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline (850) 644 TALK (8255) Free to all students https://counseling.fsu.edu/

Psychology Clinic By-appointment only, individual therapy, child services, parenting skills, assessment services.

Monday-Thursday 8:00am-8:00pm, Friday 8:00am-4:00pm Psychology Building Intake $25 per individual. Fees per session are on a sliding scale based on household income from $20-$60 per hour.

Assessments range in price. Insurance is not accepted at the Psychology Clinic. https://psy.fsu.edu/php/about/ communityservice/psychologyclinic/ psychologyclinic.php Center for Health Advocacy & Wellness (CHAW) Nutrition services, HIV Testing, Smart Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence prevention, healthy relationships, peer health educators.

Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center Fee vary for services. Presentations and consultations are free to all students and student organizations. http://chaw.fsu.edu/ Campus Recreation Leach Center and Fitness & Movement Clinic (cardio & strength training areas, sport courts, indoor track, aquatic center, group fitness, personal training in large and smaller facilities. FSU Reservation (73-acre lakefront property with canoeing, kayaking, picnicking, swimming, sand volleyball, disc golf, etc.).

Hours vary per location and activity Most services and activities free to all students http://campusrec.fsu.edu/

Crisis Management

Victim Advocate Program (VAP) Emotional Support, instructor notification, referrals, crisis intervention and assistance in student conduct, legal and medical matters 24/7 Support Line: (850) 644-7161 Suite 4100, University Center A Free for all students, faculty, and staff https://dos.fsu.edu/vap/

Case Management Services, Dean of Students Department Emotional support, counseling, advocacy, identifying immediate needs, making appropriate referrals to campus and community resources.

Monday-Friday 8:00am-5:00pm Free to all students https://dos.fsu.edu/cms/ FSU Food Pantry Food is available to all current FSU students and are allowed to tak one bag of food at a time, but may visit the pantry as often as necessary (850)-644-2428 8:00am – 5:00pm University Center A Refuge House Confidential, 24-hour hotline, information and referral, crisis, intervention, advocacy and accompaniment: medical and legal support groups, medical referrals and follwup, victim/survivor follow-up, shelter, and emergency financial assistance.

850-681-2111 https://refugehouse.com 211 Big Bend Un-Confidential, 24-hour crisis helpline and referral services for the Tallahassee community.

211 http:// 211bigbend.net Noles C.A.R.E. A suicide prevention program which supports the goal of providing suicide prevention training, education, and resources to the campus community.

Schedule a training by emailing Jaymee Spannring, Suicide Prevention Coordinator at jspannring@fsu.edu https://nolescare.fsu.edu/

Report.fsu.edu Share important information regarding incidents or concerning behavior happening in the Florida State University community.

Report sexual misconduct and stalking, conduct violations (non-academic),

“Learning is not the accumulation of knowledge, but rather, one thing only: understanding” ― Donna Jo Napoli

Top 10 Important Ways to Practice Self-Care 1

Practice sleep hygiene by going to bed and waking up at the same time each night, making sleep a priority by scheduling it like any other daily activity, avoiding electronics use right before bed, and limiting naps to 20 minutes or less.

Make sure you are eating balanced meals at least three times a day. If you are in class all day, bringing a lunch box is a great option. Visit CHAW to learn more about nutritious, delicious, quick and easy food options.

3

Take advantage of the water bottle refill options across campus as a way to stay hydrated!

Don’t be afraid to use the services FSU offers! Free counseling is available to all students at the University Counseling Center and is a great way to make sure you stay aware of your emotions. Check out more FSU services on the next page!

5

2

It sounds simplistic, but breathing is an important part of self-care. Try 4-7-8 breathing on the go (In class, in the car, while studying, etc.)

• Sit down comfortably with one hand on your stomach and the other on your chest.

• Breathe in slowly but deeply. Take 4 seconds to breathe in, feeling your stomach move in the process.

44 |All Agency Advance 2018

4

• •

•

6

Hold your breath for 7 seconds.

Breathe out as silently as you can manage, taking 8 seconds. Once you reach 8, you should have emptied your lungs of air.

Repeat as many times as you need, making sure to stick to the 4-7-8 pattern.

Find and stay engaged with other people in your community who you have identified as your empathetic and open support. Process your feelings with them.

Spend time playing and simply enjoying life. Find things that you love doing and do them with the people who make you laugh. This goes beyond the community we find in going out to party. Go to an arcade, the beach, the movies, bowling, etc. Things that allow you to be in the moment and have fun.

8

Find what you believe that gives your life meaning and purpose, whether this is religious or not.

Focus on your goals, values, and beliefs and assess whether those are congruent with your life. It is important to set your priorities in a way that aligns with your values.

10

7

9

Find enjoyment in what you study: If you’re not able to study what you love, the key to self-preservation is to find some aspects of it that you really enjoy.

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• We believe that SGA offers students hands-on, experiential, outside of the classroom learning.

SGA STAFF

• We believe that advising the students of SGA is a situational process of challenge and support.

• We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole.

• We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.

The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.

• We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.

Danielle Morgan Acosta, Ph. D. Director of Student Affairs dmacosta@fsu.edu (850) 644-1811 • • • •

SGA Policies Student Senate Executive Branch SGA General Questions

Carolyn Harris Assistant Director of Student Affairs cjharris@fsu.edu (850) 644-4850 • • • • •

Kim Dicks Business Manager of Student Affairs kdicks@fsu.edu (850) 644-6914 • • • •

SGA Accounting Policies Purchase and Travel Requests Financial Certification PAC & RTAC Da’Shaun Scott Student Program Coordinator dlscott@fsu.edu (850) 644-0072

• • • •

Hispanic/Latino Student Union Veterans Student Union Diversity & Inclusion Institute Scholarships Admin & Management

46 |All Agency Advance 2018

Leadership Institutes Class Councils Nole Central COGS Elections Mecia Lockwood Student Program Coordinator mclockwood@fsu.edu (850) 644-0939

• • • •

Black Student Union Asian American Student Union Bureau & Affiliate Outreach Works Study Employment Grace Wilson Student Program Coordinator Cwilson4@fsu.edu (850) 645-0908

• Pride Student Union • Women Student Union • Allies & Safe Zones Facilitation and Management

Mattie Durham SGA Administration Senate Program Assistant mdurham@fsu.edu (850) 644-1814

Carolyn Griffin Executive Branch Program Assistant cgriffin@fsu.edu (850) 644-0078 • • • •

Payroll Appointments Key & Swipe Access SGA Applications Executive Branch Assistance Ben Young Designer Web/Print byoung@fsu.edu (850) 644-0089

• • • •

Website Development and Maintenance Logo Design T-shirt Design ITS Liaison Whitney Brown COGS Program Associate wnbrown@fsu.edu (850) 644-6950

• COGS Procedures • Graduate Student Grant Funding • Graduate RSO Accounting Accounting Representative @fsu.edu (850) 644-0940 • Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts Madeline Peña Women Student Union

Graduate Student Co-Advisor mpena@fsu.edu

• • • •

Senate Procedures Bills & Resolutions Time Sheet Management Payroll Processing Sarah Notley Media Specialist snotley@fsu.edu (850) 645-0160

• Print Design • Marketing Strategies • Student Publication Student Staff Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166 • Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts Jacob Ellis

Freshman Leadership Institute Diversity & Inclusion Institute

Graduate Student Co-Advisor jjellis@fsu.edu Carson Banks

Transfer Leadership Institute Class Councils

Graduate Student Co-Advisor cbbanks@fsu.edu Ryan Hopely Student Senate

Destiny N. Washington

Graduate Student Co-Advisor rhopely@fsu.edu

Black Student Union

Graduate Student Co-Advisor dnwashington@fsu.edu

Valerie Luutran Asian-American Student Union

Beatriz Gutiérrez-Malagón

Graduate Student Co-Advisor vluutran@fsu.edu

Hispanic-Latino Student Union

Graduate Student Co-Advisor bmalagon@fsu.edu

All Agency Advance 2018 | 47

ALLIES & SAFE ZONES

1,570+

Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and Two-Spirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Government Association at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.

101 • • • • •

Fri.September7th Wed.October3rd Mon.October22nd Fri.November2nd Thurs.December6th

9:00am-12:00pm 2:00pm-5:00pm 5:30pm-8:30pm 1:30pm-4:30pm 9:00am-12:00pm

SSB214 TrainingCenter209 BSUHouse SSB214 SSB214

200 Level

• 201: Trans Ally Wed. October 24th • 10:00 am - 12:00 pm • SSB 214 A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.

• 202: Personal Identity Development Thurs. September 13th• 2:00 pm - 4:00 pm • SSB 214 A workshop that engages participants in exploring their own identity development as allies using identity development models, reflection tools, and interactive exercises. Identity development of LGBTQ+ individuals will also be discussed and examined using multi-media and discussion.

• 203: Navigating the Holidays Wed. November 14th • 12:30 pm - 2:30 pm • SSB 214 A workshop that engages participants in understanding the dimensions of LGBTQ+ students’ experiences of going home for the holidays. This conversation-based workshop will include: dialogue regarding holiday dinner table discussions around religious beliefs and politics, navigating a nonsupportive environment, and resources for students unable to go home.

PARTICIPANTS*

133 13 SESSIONS

ACTIVE FACILITATORS

+ 93 SCHEDULED 1

2

3

4

41 REQUESTED 5

3

4

REPRESENTING 8 DEPARTMENTS

*Since 2013

97%

of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.

“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.”

“I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”

301

Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.

Dates/Times don’t work for you?

Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.

Visit safezone.fsu.edu to register and for more information safezone.fsu.edu

5

FSUAlliesSafeZones @AlliesSafeZones

All Agency Advance 2018 | 49

We believe no student should be harmed, demeaned and/or put at any safety risk while joining, during membership or after membership of any student organization, club, group or university entity.

What is hazing?

“Hazing is defined as any group or individual action or activity that endangers the mental or physical health or safety or which may demean, disgrace or degrade any person, regardless of location, intent or consent of participant(s). Although hazing is generally related to a person’s initiation or admission into or affiliation with, any group or organization, it is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the organization, for a charge of hazing to be upheld. The actions of active, associate, new and/or prospective members of an organization may be considered hazing.”

– FSU Student Conduct Code

upholdfsu

#fsuhazingprevention

For more information about hazing hazing.fsu.edu To report hazing report.fsu.edu For a chance to win amazing prizes at the beginning of the fall semester, complete the hazing prevention training at fsu.prevent.zone

50 |All Agency Advance 2018

REPORT.FSU.EDU FLORIDA STATE UNIVERSITY

Florida State University’s report.fsu.edu is an easily accessible community information-sharing site where members of the campus community can report misconduct, concerning behaviors, discrimination, and many other situations to inform FSU’s administration. Each link asks for an incident occurrence and various other pieces of information that help administration investigate issues on campus. Reporting potentially harmful situations is everyone’s responsibility to keep our campus safe.

All Agency Advance 2018 | 51

Notes

“Be not afraid of growing slowly; be afraid only of standing still” ― Chinese Proverb

52 |All Agency Advance 2018

“Do not let circumstances control you. You change your circumstances.”

– Jackie Chan

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STUDENT GOVERNMENT ASSOCIATION