COGS Guidebook 2018-2019

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STUDENT GOVERNMENT ASSOCIATION COGS fits into SGA as the legislative body providing graduate and professional student voice. The Congress also advocates for, educating about, and upholds graduate and professional students in terms of graduate life, academics, and engagement. COGS is charged with supporting the efforts of organizations in creating an environment where all graduate and professional students find their place at Florida State.

The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches.

The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.

Stacey Pierre Student Body President

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The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes.

The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.

Brandon Brown Student Body VP

Oscar Pimentel Student Body Treasurer

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extensive n of their constituents through an nio opi the ent res rep to e abl be to Code and Rules of Each Representative is expected , Student Body Statutes, COGS ion itut nst Co y rsit ive Un te Sta g fiscally and knowledge of the Florida rces shall aide Senators in makin sou se the of ch Ea l. nua Ma ial Procedure, and the SGA Financ statutorily responsible decisions.

TABLE OF CONTENTS Breaking Down the SGA Structure.............................................. 4 COGS Bill 2018 Allocation .......................................................... 5 SGA Signature Events................................................................. 6 COGS Signature Events ............................................................. 8 What COGS Does ....................................................................... 9 COGS Seats ................................................................................ 10 COGS Committees ..................................................................... 11 Bill ................................................................................................. 12 Resolution .................................................................................... 13 Funding Request Qualtric Results .............................................. 14 Agenda ......................................................................................... 16 Oath of Office ............................................................................... 17 Flow of Order - Debating ............................................................. 18 Flow of Order - Voting ................................................................. 19 Parliamentary Procedure............................................................. 20 COGS Academic & Professional Conference Support Grants .. 21 Grant Application Process ........................................................... 22 Speaker Team Responcibilities ................................................... 23 Graduate Student Voice............................................................... 24 Budget .......................................................................................... 26 Where your Leadership Position can Take You .......................... 28 Leadership @ the Next Level ...................................................... 29 Resources for Success ............................................................... 30 SGA Staff ..................................................................................... 32 Practicing Self Care ..................................................................... 34 Allies & Safe Zones Flyer ............................................................ 36 Green Dot Flyer............................................................................ 37 Know More Flyer.......................................................................... 38 Hazing........................................................................................... 38 Notes ............................................................................................ 39

REMEMBER! Your Speaker Team all hold office hours in the COGS Office to assist you and your constituents.

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EXECUTIVE BRANCH

STUDENT BODY VICE PRESIDENT

LEGISLATIVE BRANCH STUDENT BODY TREASURER

AGENCIES

STUDENT BODY PRESIDENT

SENATE PRO TEMPORE Deputy Treasurer

SENATE PRESIDENT

STUDENT SENATE

TRANSFER LEADERSHIP INSTITUTE

FRESHMAN LEADERSHIP INSTITUTE

Sophomore Class Council

Junior Class Council

Senior Class Council

CLASS COUNCILS

Office of Servant Leadership

Office of Entrepreneurship and Innovation

Office of Student Sustainability Initiative

Student Council for Undergraduate Research and Creativity

The Center for Participant Education

Inter-Residence Hall Council

Office of Governmental Affairs

BUREAUS

Veterans Student Union

Women Student Union

Pride Student Union

Hispanic/Latino Student Union

Black Student Union

Asian American Student Union

The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.

Student Government Webmaster

V-89

Student Publications

First Responder Unit

SAFE Bus

Child Development Center

AFFILIATED PROJECTS

Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar

FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)

LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants International Presentation Grants

CHIEF OF STAFF Deputy Chief of Staff

CABINET Academic Affairs Arts Community Affairs Diversity and Inclusion Internal Affairs Programming STEM Development Press Secretary

JUDICIAL BRANCH

CHIEF JUSTICE

JUSTICES

ATTORNEY GENERAL

STUDENT DEFENDER

CLERK OF THE COURT

ELECTIONS

ELECTIONS

Supervisor of Elections

Deputy Supervisors of Elections

OTHER ENTITIES

SGA ACCOUNTING

ALLIES & SAFE ZONES

CAMPUS RECREATION

UNION BOARD

HOMECOMING

HEADLINERS

GOLDEN TRIBE

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COGS BILL 2018 ALLOCATION ORGANIZATIONAL SUPPORT

SALARY

OPS WAGES

Applied Sport Psychology Black Graduate Student Association Hispanic GSA (HiGSA) Political Science Graduate Student Association (PSGSA) Society for Musicology

CONTRACT SERVICES

EXPENSES

$3,400.00 $3,500.00

$1,700.00 $300.00

$3,000.00 $4,000.00

The Cell and Molecular Biology Graduate Student Association (TCGS)

FOOD $400.00 $2,000.00 $1,080.00

CLOTHING AND AWARDS $300.00 $35.00

TOTAL $3,800.00 $4,000.00 $4,915.00

$1,000.00 $200.00

$4,000.00 $4,200.00

$500.00

$500.00

Departments & Affiliated Projects FSU Childcare The Center for Leadership and Social Change (PeaceJam) The Graduate School

$61,564.00

$61,564.00 $2,000.00 $1,000.00

$2,000.00 $11,000.00

$28,000.00 $33,450.00

$12,000.00 $11,650.00

$4,000.00 $12,000.00

Funding Boards LSC (Expense) MSC (Expense)

$1,000.00 $1,400.00

$1,000.00 $0.00

$42,000.00 $46,500.00

COGS Grant Programs Conf. Presentation Grants* - 244002 Conf. Attendance Grants* - 244031 Dissertation Research - 244004 Org. Support Grant (C-SAC) - 244006

$160,000.00 $17,000.00 $10,000.00 $4,000.00

$160,000.00 $17,000.00 $10,000.00 $4,000.00

COGS Admin - 244001 Salary (+Insurance) COGS Officers OPS Office Staff* Food Clothing Awards Facility Rental Printing & Postage Advertising Office Supplies NAGPS Membership* Telephone* Maintenance & Repair Insurance Contractual Services Travel Speaker’s Request Overhead * Denotes Proviso Limitation

$120,000.00

$1,200.00

$121,200.00 $15,000.00 $3,500.00 $2,000.00

$15,000.00 $3,500.00 $2,000.00

$500.00

$500.00

$500.00

$1,500.00 $500.00

$5,000.00

$5,000.00

$1,500.00

COGS Unallocated - 244003 Summaries:

Salary $120,000.00

OPS Wages $81,564.00

Contract Serv $18,300.00

$39,521.00

Expense $252,650.00

Food $43,830.00

Clothing and Awards $11,335.00

Total $567,200.00

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STUDENT GOVERNMENT ASSOCIATION

SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)

Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Black Student Union Seminole Minority Leadership Institute (Thursdays Fall Semester) Noles Engaged in Politics (Every Other Monday Fall Semester) Golden Tribe Lecture Series (ongoing through academic year) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Pageant 6 | 2018-2019 COGS Guidebook

Black Student Union Pep Rally

STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Women Student Union Love Your Body Week Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Pride Student Union Trans Awareness Week Black Student Union Elections & Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Office of Servant Leadership’s Service Fair FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Student Council for Undergraduate Research and Creativity, OWL Release Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Center for Participant Education Workshops Allies & Safe Zones Workshops (approximately twice a month) “When you learn something from people, or from a culture, you accept it as a gift, and it is your lifelong commitment to preserve it and build on it.” — Yo-Yo Ma

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CONGRESS OF GRADUATE STUDENTS

SIGNATURE EVENTS Graduate School Orientation Orientation Tabeling COGS Social

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What COGS Does COGS was created by the 45th Senate in the 1993-1994 academic year to represent the interests of all graduate and professional students in issues pertaining to grad life, services, & academics.

COGS works to ensure greatest participation by grad students in governance of and policy development for FSU. In this capacity, we provide an official voice through which the opinions of grad students may be expressed. Usually expressed by COGS via Resolutions voted on by Assembly in our bi-monthly meetings. Finally, each year SGA provides COGS with a budget; it is a portion of Activities & Service (A&S) fees paid by all grad students (30% of A&S fees). Our responsibility to manage COGS funds and to allocate as we see fit to best benefit grad students across campus.

The COGS Advisor assists the Congress with better understanding SGA Statues, COGS Code, university policy, and best practices for outreach, collaboration, and advocacy. The COGS Advisor is also a great resource for learning about resources on campus and how to know about organizational programming process. The advisor is also a great person to ask questions about what you are working on in committees! An excellent practice is to Cc the advisor anytime you are reaching out to someone out of the Congress when conducting COGS business. They can support you with your goals!

The COGS Program Associate is responsible for processing COGS travel grants and overseeing expenditures for graduate organizations.

The Program Associate also prepares necessary documents for the COGS Assembly and is the official record-keeper for COGS. The COGS Advisor and COGS Program Associate are excellent resources and are here to make you the best representative you can be!

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COGS Seats Seats in the Congress of Graduate Students for colleges are determined by the enrollment of each college (one seat per every two-hundred ninety nine (299 students) or advocacy seats.

27th Congress Apportionment of Seats 1

Applied Studies

1

Nursing

6

Arts & Sciences

3

Social Sciences

3

Business

2

Social Work

3

Communication & Information

1

1

Criminology

Panama City Campus Representative

4

Education

1

Special/Undecided

1

Engineering

1

1

Film School: Motion Picture Arts

International Student Advocate

1

Disabilities Advocate

1

Graduate Housing Advocate

1

Minority Student Advocate

2

Fine Arts: Visual, Performing, etc

1

Human Sciences

3

College of Law

1

Veterans Advocate

2

College of Medicine

1

LGBTQ+ Student Advocate

2

Music

elected

Member at Large

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COGS Committees COGS has five committees, four that meet throughout the congress, one that only meets during the budget process. Each committee is designed to tackle specific concerns/ interests related to the graduate student community. All COGS representatives must belong to one of the four committees that meets throughout the year.

Student Advocacy Committee Focuses on the following areas: • Graduate Student pay and funding • Childcare • Relations with the Graduate Assistants Union • Diversity on Campus •

Healthcare

Student Affairs Committee Focuses on the following: • Academics& Honor Policy • Parking & Transportation • Housing and Dining • Library • Health & Wellness •

Social & Community Planning

Internal Affairs Committee • • • • •

COGS Monthly Newsletter Updates to the Website Membership & Outreach Oversight of expenditures Train new COGS members

•

Maintain attendance records

Budget Committee Allocated COGS budget to organizations & Funding boards

C-SAC Meets to hear Allocation’s Request less than $1000 for the academic year.

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446 Thagard, 109 Collegiate Loop, Tallahassee, FL 32304 Phone: (850) 644-6950

The {#} Congress of Graduate Students BILL ON PETITION (A bill is document created for the Congress to debate and vote on funding for an organization and substantial changes to the COGS Code) Sponsored by On {Month, Day, Year}, the body voted to move the following amount from the {Account} (Fund Number) to: General Expense: Clothing/Awards: Contractual:

Purpose: Proviso: All COGS Funds not spend for this request shall be returned to the COGS Account

__________________________

__________________________

{Name}

Dr. Danielle Morgan Acosta

Speaker

Director of Student Affairs

__________________________

__________________________

{Name}

Dr. Amy Hecht

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446 Thagard, 109 Collegiate Loop, Tallahassee, FL 32304 Phone: (850) 644-6950

The {#} Congress of Graduate Students Resolution (A resolution is a document that the Congress debates and votes on for issues being expressed by the Congress, amendments to previously passed bills, and establishing internal rules) Sponsored by WHEREAS: THEREFORE, BE IT RESOLVED: BE IT FURTHER RESOLVED THAT: Copes of this resolution be sent to:

___________________

___________________

{Name}

{Name}

Speaker

Deputy Speaker for Finance {Month, Day, Year}

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Funding Request Qualtric Results This information is attached to their corresponding bill for the Congress to debate and vote upon.

The Qualtrics is accessed here through the COGS website in the Funding tab: https://fsu.qualtrics.com/jfe/form/SV_3Jk4FWcAc4jFtSR

Response Summary: Organization Info Requesting Organization: Date Requested: Budget Number: Academic Term: President: President’s Email: President’s Phone Number: Treasurer: Treasurer’s Email: Treasurer’s Phone Number: Funding Source: Budget Categories and Amount Requested Contractual Services 0 Expense General 0 Expense Travel 0 Food 0 Clothing/Awards 0 OCO 0 Organization’s full name Have your organization’s president and treasurer taken and passed the Financial Certification Quiz?

Is your organization a recognized student organization (RSO) for this fiscal year?

(New RSOs can get recognized in the Fall or Spring semester, Existing RSOs re-recognize in the Fall semester. This process is coordinated by the Student Activities Center) Does your organization do fundraising?

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What is the total amount of funds your club has raised for this event/item?

How did you raise the funds?

How many active members are in your organization?

Does your organization charge dues?

How much A&S money did your organization spend last year?

Purpose for which the funds will be used What is the date and time of the event in which the requested funds will be used?

Is there anything else you would like us to consider?

By signing in the space provided below, I hereby certify that all the information contained in this...

Suggested questions for organizations asking for funding • How many FSU students will benefit from the cost of the program?

• Of these, how many are graduate students? Specifically, how many will attend?

• How will this program be advertised and promoted?

• What have you done to fundraise for this event?

• Have you reached out to your department for financial assistance for this event?

• If you had this event last year, how successful was the event in terms of planning, attendance, and plans for improvement?

• If COGS doesn’t fully fund the request, can the event take place?

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27th CONGRESS OF GRADUATE STUDENTS Assembly Meeting COGS Assembly Room 103 HCB, 989 Learning Way {Month, Day, Year} {Time} Agenda.

Call to Order: Pledge of Allegiance: Roll Call: Reading and Approval of Minutes: Petitions into the Assembly: (Graduate and Professional Students can petition into the assembly by reviewing the Prospective Representative Information Packet and submit the signature packet on the last page of the packet: http://sga.fsu.edu/cogs/forms/COGS_Prospective_Rep_Packet.pdf.

Petitioning students address the Congress and speak about why they would like to become a representative. The Congress has three (3) minutes to ask technical non-debatable questions to the petitioners. Often these questions include what committee the petitioner would like to serve on and are they available on Monday nights.)

Special Introductions and Student Comments: (COGS meetings are open to all FSU students and the public. Anyone can make an announcement. Invited guests of COGS speak during this time as well.)

Messages from Student Government: Report of Officers:  The Report of the Speaker  The Report of the Deputy Speaker for Finance  The Report of the Deputy Speaker of Judicial Affairs  The Report of the Deputy Speaker of Communications Committee Report:  C-SAC:  Internal Affairs:  Academics & Student Life:  Ways & Means: Funding Requests: 

Bill {#} Sponsored by {entity}: Allocation to the {organization}

Unfinished Business: NONE

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New Business: 

Resolution {#} Sponsored by {entity}: {Title of Resolution}

Round Table: (Representative share something about their lives!)

Adjournment: Next Meeting: {Month, Day, Year}

Oath of Office for Non-Presidential SGA Officers:

“All Student Body Officers have the right to replace ‘so help me God’ with ‘on pain of impeachment.’ Please raise your right hand and repeat after me.”

“I, state your name - promise to support and defend – the constitution of hte United States of America – the State of Florida – and the Florida State University Student Body – and I shall perform my duties – to the best of my ability – so help me God.”

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Parliamentary Procedure

Robert’s Rules of Order GUIDING PRINCIPLES • Everyone has the right to participate in discussion if they wish, before anyone may speak a second time.

• Everyone has the right to know what is going on at all times.

• Only urgent matters may interrupt a speaker.

• Only one thing (motion) can be discussed at a time.

MOTIONS A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the COGS Speaker, any member can introduce a motion when no other motion is on the table. A motion requires a second by another representative to be considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely).

Another representative may object to a motion. If the original motioner does not rescind the motion, the Congress must vote on whether to pass that motion.

This requires a simple majority vote.

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Intentions

What You Say

Action

Bring a new idea or course of action to the floor

I move to….

Simple majority vote.

Change wording of motion under debate

I move to amend...

Simple majority vote.

Give more time for research of a bill or resolution

I move to refer _________ to ___________ committee.

Simple majority vote.

I move to table...

Simple majority vote.

Allow a nonRepresentative to speak

I move for a nonSenator to speak.

COGS Speaker gives or does not give permission

Take a brief break from debate or other business

I move to recess for _______.

Simple majority vote.

Call attention to rules Point of Order of procedure being broken (when you know they have been broken)

COGS Speaker corrects order to follow rules and procedure

Inquire further about Point of the bill or resolution Information up for debate (during pro/con)

The individual to whom the point was directed answers the inquiry

Ask to have a personal request fulfilled

COGS Speaker gives or does not give permission

Point of Personal Privilege

Want clarification on Point of rules of procedure Parliamentary (when you are Inquiry unsure whether rules of procedure have been broken)

Deputy Speaker for Judicial Affairs or other delegate officer answer the inquiry

Would like to inquire May I reserve a beyond one question follow-up?

COGS Speaker gives or does not give permission

End the meeting

Simple majority vote

I move to adjourn.

COGS Academic & Professional Conference Support Grants COGS provides two types of grants to graduate students; Presentation and Attendance.

Presentation grants Presentation grants are designed for primary presenters at a conference either domestic or non- domestic travel. Students are eligible to receive $200 reimbursement for non-international travel and $500 for international travel. Upon return from the conference, students have 10 days to submit their receipts to their department representative, the page from the conference program listing them as a presenter and/or approval email from Leigh Ann Osborne approving international travel.

Attendance grants Attendance grants are designed for students who would like to attend a meeting, conference, recital, etc. for academic and professional purposes. Attendance grant reimbursements are for $100 for international and noninternational travel. Upon return, students are required to submit their receipts on the COGS webpage within 10 days of travel.

COGS Grants are divided into three funding periods: July-October November- February March-June.

June 1st is the earliest time you can apply for a conference from July – October. October 1st is the earliest time you can apply for a conference from November-February. February 1st is the earliest time a student can apply for a conference from March-June. The latest time students are allowed to apply for funding is 15 business days before the start of the conference.

Students are allowed to receive two grants per fiscal year and the award will not exceed $500.00 in any combination (i.e. 2 presentation grants or 1 presentation and 1 attendance).

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Grant Application Process All grant applications must be submitted on the COGS website. To be eligible to receive funding for presentation grants you must be enrolled at the time you travel to the conference, must pay Activities and Service Fees (may be included in tuition) provide a complete application including the conference registration from with billing information that lists you as a registrant, and a copy of a preliminary program showing your presentation or acceptance letter which name you specifically as the primary presenter.

For attendance grant applications, grants you must be enrolled at the time you travel to the conference, must pay Activities and Service Fees (may be included in tuition) provide a complete application including the conference registration billing information that lists you as a registrant.

Upon submission of the application, students will receive a confirmation email and notice that they will receive feedback within 10 business days of submitting their application.

COGS’ Deputy Speaker for Finance is charged with the duty of reviewing each student’s application and verifying its eligibility. If additional documentation is needed, the Deputy Speaker for Finance will request the information from the student. Once applications have been approved or denied, the email notice is sent to the Program Associate.

The Program Associate records the student’s information and sends approval emails to the student and the department travel representative. The approval email informs the students of who they should send their receipts to and what type of receipts are accepted.

For attendance grants, the Program Associate then creates Travel Authorizations and Travel Reports in Concur.

All receipts for Attendance Grants are submitted on the COGS website.

For presentation grants, the Program Associate and Budget Manager review and approve Travel Authorizations and Expense Reports for the grant reimbursement.

Grants are awarded on a first-come/first-served basis for complete applications. The amount of the grants is based on the annual budget process and may change from year-to-year. This is a benefit to the graduate student body, but is not guaranteed due to the limited availability of funding. Best tips for being awarded is to submit as close to the beginning of the funding period as possible and check email often if there are any issues that need to be addressed to ensure your application is complete.

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Speaker Team Responsibilities The COGS Speaker Team provides leadership for the Congress of Graduate Students and ensures graduate student voice in the governance of Florida State University. They work closely with the Director of Student Affairs, COGS Advisor, and COGS Program Associate to adhere to administrative tasks and duties of the Congress.

The Speaker presides over COGS Meetings and lead the Executive Committee. They represent COGS on a number of committees, including the Board of the Office of Governmental Affairs and the Board of the FSU Childcare Center, and provides overall voice for graduate students. The Speaker meets periodically with the Dean of the Graduate School and the University President. The Speaker also delivers speeches at University Graduation ceremonies, during Graduate School Orientation, and at the Fall SGA Inauguration. The Speaker also is in charge of coordinating with the Graduate School, the ice cream vendor, and the social location to arrange the COGS portion of Graduate School Orientation.

The Deputy Speaker for Finance processes and approves funding requests and travel grants. This person is the expert about financial processes within COGS. They also preside over the C-SAC committee. They are the Chair of the Budget Committee and coordinate the annual budget process.

The Deputy Speaker for Judicial Affairs is the expert within COGS regarding parliamentary procedure and the COGS Code.

The Deputy Speaker for Communication is the outreach expert within COGS. This person is in charge of the social media and other methods of promotion.

The Speaker Team serves paid office hours in the COGS Office every week.

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Graduate Student Voice COGS representatives provide the voice of graduate and professional students within Student Government Association and across campus. COGS is listed for updates in the Student Senate bill packet so that there is an opportunity to give updates each week.

FSU University Survey Committee The committee meets once a year in-person and corresponds via email several times throughout the year. This committee is responsible for reviewing campus-wide surveys in the effort that student are not oversampled.

FSU Child Development Programs, Board of Directors This committee meets two times per year. The majority of the these meetings are to discuss funding (from SGA, COGS, and other sources) and operational updates.

FSU Graduate Enrollment Management Committee This committee meets biweekly and is chaired by the Dean of the Graduate School. It brings together representatives from departments and colleges, admissions and records, the Library, Health Center, and many other units to discuss matters and share ideas pertaining to the admission, retention, and recruitment of graduate students.

FSU Student Technology Fee Advisory Committee This committee meets once a year (usually two days of meeting in person). This committee reviews requests from Colleges/Departments for tech funds for the following year.

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Committee appointments are one way that COGS provides this voice in the university governance structure. The Speaker are ex-officio members of these committees. Some committees are able to have a designee in the case of the Speaker being unable to attend.

FSU Libraries Graduate Student Advisory Council This committee meets once a month This committee receives updates on activities in the library and discusses library resources specifically for graduate and professional students.

FSU Office of Governmental Affairs (OGA) OGA meets on an as-needed basis. The role of the Speaker or designee on this committee is to provide graduate student voice for the legislative agenda and ongoing advocacy efforts pertaining to governmental operations and legislation.

FSU Office of Student Sustainability (Green Leadership Circle) The Green Leadership Circle meets on an as-needed basis. The role of the Speaker or designee on this committee is to provide graduate student voice for issues about sustainability.

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Budget

Annual Budget Process COGS is allocated a budget by the Student Senate, based on the calculation that 30% of A&S fees paid by graduate and professional students. (COGS Code Chapter 105) COGS does their Annual Budget Process after the Student Senate approves the SGA Budget Bill, which included the COGS Budget amount.

The Budget Committee is convened by the Speaker, with representation from each college and all advocates.

The COGS Speaker and Director of Student Affairs are ex-officio members of this committee as well.

The COGS Grant Programs are allocated funds during this process, including Conference Presentation Grants and Conference Attendance Grants. Dissertation Research Grants that are allocated by The Graduate School are also allocated.

COGS Unallocated and the Organizational Support Grant (C-SAC) for organizational support is allocated during this process.

Entities typically allocated funds during this process are the Medical School Council (MSC), the Law School Council (LSC), the Student Childcare Center, and the Graduate School.

Other administrative costs, such as COGS Officers pay, OPS Office Staff for the Accounting Staff, Food for COGS Meetings, Office Supplies, Telecommunications for the COGS Program Associate and one Accounting Representative, and Speakers Request for Orientation and Promotional Items.

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Budgeted Organizations The following organizations are directly funded through the Annual Budget Process each year: Black Graduate Student Association (BGSA) Hispanic Graduate Student Association (HiGSA) The following departments are typically allocated budget due to their service to graduate and professional students: The Graduate School FSU Childcare Center Any other graduate RSO that would like to present a budget is allowed to be heard during the Annual Budget Process.

LSC & MSC The Law School Council is a funding board, as part of COGS, that supports RSOs in the Law School. They meet regularly to hear funding requests and send their recommendations to the COGS Speaker and SGA Accounting for approval.

The Medical School Council is a funding board, as part of COGS, that supports RSOs in the Med School.

They meet regularly to hear funding requests and send their recommendations to the COGS Speaker and SGA Accounting for approval.

These funding boards due to the unique nature of the professional schools and due to the number of organizations within each school. They often work with their respective representatives to update the Congress with important issues for each school. One of their COGS representatives each also represents them on the Budget Committee.

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WHERE YOUR

LEADERSHIP POSITION CAN TAKE YOU

Communication • Leading or contributing at executive board meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, agency programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette Teamwork in Diverse Groups • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together Critical Thinking and Analytical Reasoning • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization Applied Knowledge In Real World Setting • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with Ethical Judgment and Decision Making • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance Complex Problem Solving • Determining course of action in a dilemma • Making Quick decisions during programs and events • Thinking through ideas in a clear and concise manner • Following up on department and university processes while planning events Effective Management • Delegating tasks and following up with group members • Managing multiple perspectives and ideas • Improvising when situations arise • Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests • Organizing office space, communicating with stakeholders and other officers

28 | 2018-2019 COGS Guidebook

LEADERSHIP @ the

NEXT LEVEL

Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones.

Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into?

Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful.

You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.”

Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information.

Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/ membership.

Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch.

Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group.

Learning to see things in a new light and being willing to change when change is needed.

Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not.

Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.

2018-2019 COGS Guidebook | 29

MARKETING STUDENT PUBLICATIONS PUBLICATION REQUIREMENTS

Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to:

Student Publications can provide these services, so long as your organization’s event meets these requirements: •

Does not promote fundraising

•

Does not promote events held at private residences

•

Does not require a fee or donation to participate in or attend an event

DON’T OVERDO IT! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need.

Student Publications can always print more at a later date.

• • • • • •

Business Cards Flyers Handbills Posters Banners T-Shirt Designs

• • • • • •

Logos Buttons Invitations Programs/Booklets Event Photography Social Media

AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.

QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.

PRINT WHAT YOU NEED Housing ............................................................................................195 Flyers DSA Marketing ................................................................................... 10 Flyers Tabling Regular Events ............................................................... 50 Handbills Tabling Larger Events ........................................................ 100-150 Handbills Tabling Involvement Fairs ............................................... 200 - 300 Handbills

SOCIAL MEDIA TIPS 20% • • •

SELF-PROMOTIONAL

Plan, write, and publish posts Create original graphics Start conversations and inform

30 | 2018-2019 COGS Guidebook

80% • • • • • •

SHARING & RESPONDING

Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!

DESIGN/PRINT DESIGN/PRINT TIMELINE TIMELINE 11 2 2

Finalize Event Date, Time, and Location Finalize Event Date, Time, and Location Submit design request at: sga.fsu.edu/student-pub.shtml Submit design request at: sga.fsu.edu/student-pub.shtml 15 Day Turnaround 15 Day Turnaround

3 3

PLAN PLAN AHEAD! AHEAD!

First Draft and Revisions First Draft and Revisions Revision requests turned over after 24 hours at earliest Revision requests turned over after 24 hours at earliest Maximum three (3) content revisions.

Maximum three (3) content revisions.

For complete revisions, repeat step 2.

For complete revisions, repeat step 2.

4 4 5 5

Final Draft Final Draft Request to Print (Tell us Quantities and Sizes) Request to Print (Tell us Quantities and Sizes) Same day or overnight Same day or overnight Printing, Cutting, Folding, and Assembling.

Printing, Cutting, Folding, and Assembling.

6 6 7 7

Digital Final Draft Submitted Digital Final Draft Submitted to Agency to Agency

Pick-Up Pick-Up

Uploaded to SGA Uploaded to SGA Website Website

Student Publications Student Publications graphic designers are graphic designers are students too. Be sure to students too. Be sure to give them plenty of headsgive them plenty of headsup notice for any design up notice for any design job you need to get done. job you need to get done.

As a general rule, we ask As a general rule, we ask that all organizations give that all organizations give Student Publications 15 Student Publications 15 days notice. days notice.

Uploaded to SGA Uploaded to SGA Social Media Social Media Accounts Accounts

Uploaded to Uploaded Universityto University Calendar (once Calendar (once EP is approved) EP is approved)

PHOTOGRAPHY PHOTOGRAPHY TIMELINE TIMELINE 11

Finalize Event Date, Time, and Location Finalize Event Date, Time, and Location

2 2

Your agency must obtain publishing consent from all Your agency must obtain publishing consent from all participating parties in order for events to be photographed participating parties in order for events to be photographed

3 3

Submit photography request at: sga.fsu.edu/student-pub.shtml Submit photography request at: sga.fsu.edu/student-pub.shtml

DON’T FORGET DON’T FORGET THE EVENT THE EVENT PERMIT! PERMIT! Event permits are required Event permits are required for accounting and for accounting and reserving space. Before reserving space. Before submitting your request, submitting your request, remember to fill out your remember to fill out your event permit! event permit!

7 Day Advance Notice 7 Day Advance Notice

4 4

Student Publications checks Photographer Availability Student Publications checks Photographer Availability Considers priority events and class schedules.

Considers priority events and class schedules.

If students can or cannot attend, they will notify you via If students can or There cannotare attend, they will notify you via email in advance. no guarantees. email in advance. There are no guarantees.

5 5 6 6

Photographer(s) attend event based on availability Photographer(s) attend event based on availability Photographer(s) edit photos taken Photographer(s) edit photos taken

“For me, I am driven by two main “For me, Iknow am driven twoabout main philsophies: more by today philsophies: know more today about the world than I knew yesterday and the world I knewofyesterday and lessen thethan suffering others. You’d lessen the suffering of that others. be surprised how far getsYou’d you. be surprised-how that getsTyson you.

Neil far deGrasse - Neil deGrasse Tyson

7 Day Turnaround 7 Day Turnaround

7 7

Uploaded to SGA Social Uploaded SGA Social Mediato Accounts Media Accounts

Burned to data DVD for your Burned to data useDVD for your use 2018-2019 COGS Guidebook | 31

• We believe that SGA offoff ersers students • We believe that SGA students hands-on, experiential, outside of the hands-on, experiential, outside of the classroom learning. classroom learning.

SGA SGA STAFF STAFF

• We believe that advising thethe students • We believe that advising students ofof SGA is a situational process of of SGA is a situational process challenge and support. challenge and support.

• We believe that diversity of thoughts, • We believe that diversity of thoughts, ideas, and identities bring a a ideas, and identities bring richer, more educational dialogue richer, more educational dialogue to leadership and the campus to leadership and the campus community as a whole. community as a whole.

• We believe that all students have the • We believe that all students have the potential to serve, lead, advocate on potential to serve, lead, advocate on behalf of their peers, create change, behalf of their peers, create change, and be positive financial stewards of and be positive financial stewards of their funds. their funds.

• We believe that students learn • We believe that in students learn through engaging the leadership through engaging in the leadership process, and that the limitless process, andwithin that the opportunities SGAlimitless is a venue opportunities within SGAand is ahone venue to practice that leadership to practice their skills. that leadership and hone their skills.

The staff of the department of Student The staff of the department of Student Government at Florida State University assist Government at Florida State University assist students in reaching their full potential. With a students in reaching their full potential.

With a focus on leadership and identity development, focus on leadership and identity development, belonging and inclusion, civic engagement and belonging andand inclusion, civic engagement and participation, financial responsibility and participation, and fi nancial responsibility and stewardship, SGA staff advocate and support stewardship, SGA staff advocate and support traditions, initiatives, and communities that traditions, initiatives, and communities that benefi t the student body. benefit the student body.

Danielle Morgan Acosta, Ph. D. Danielle Acosta, Director ofMorgan Student Aff airs Ph. D. Director of Student Aff airs dmacosta@fsu.edu dmacosta@fsu.edu (850) 644-1811 (850) 644-1811 • SGA Policies • SGA Policies •• Student Senate • Student Senate •• Executive Branch • •• SGA General Questions • Executive Branch • • SGA General Questions

Carolyn Harris Carolyn Harris Assistant Director of Student Affairs Assistant Director cjharris@fsu.edu of Student Affairs cjharris@fsu.edu (850) 644-4850 (850) 644-4850 Leadership Institutes •Class Leadership CouncilsInstitutes •Nole Class Councils Central •COGS Nole Central •Elections COGS • Elections

Kim Dicks Business Manager of Student Affairs Kim Dicks kdicks@fsu.edu Business Manager of Student Affairs (850) 644-6914 kdicks@fsu.edu (850) 644-6914 • SGA Accounting Policies •• Purchase and Travel Requests SGA Accounting Policies •• Financial Certifi cation Purchase and Travel Requests •• PAC & RTAC Financial Certification • PAC & RTAC

Mecia Lockwood Student Coordinator MeciaProgram Lockwood mclockwood@fsu.edu Student Program Coordinator (850) 644-0939 mclockwood@fsu.edu (850) 644-0939 Black Student Union American •Asian Black Student Student Union Union Bureau & Affi liate • Asian American Outreach Student Union Study Employment •Works Bureau & Affi liate Outreach • Works Study Employment

• • • •

Da’Shaun Scott Student Program Da’Shaun ScottCoordinator dlscott@fsu.edu Student Program Coordinator (850) 644-0072 dlscott@fsu.edu

644-0072 • Hispanic/Latino(850) Student Union • Veterans Student Union • Hispanic/Latino Student Union • Diversity & Inclusion Institute • Veterans Student Union • Scholarships Admin & Management • Diversity & Inclusion Institute • Scholarships Admin & Management 32 | 2018-2019 COGS Guidebook

Grace Wilson Student GraceProgram Wilson Coordinator Cwilson4@fsu.edu Student Program Coordinator (850) 645-0908 Cwilson4@fsu.edu

• • •

(850) 645-0908 Pride Student Union Women Student Union • Pride Student Union Allies & Safe Zones Facilitation and • Women Student Union Management • Allies & Safe Zones Facilitation and Management

• • • •

Carolyn Griffi n n Carolyn Griffi Executive Branch Executive Branch Program Assistant Program Assistant cgriffi n@fsu.edu cgriffi n@fsu.edu (850)(850) 644-0078 644-0078 Payroll Appointments • Payroll Appointments Key & Swipe Access • Key & Swipe Access SGA Applications • SGA Applications Executive Branch Assistance • Executive Branch Assistance

• • • •

Ben Young Ben Young Designer Web/Print Designer Web/Print byoung@fsu.edu byoung@fsu.edu (850) 644-0089 (850) 644-0089

Mattie Durham Mattie Durham SGA Administration Senate SGA Administration Senate Program Assistant Program Assistant mdurham@fsu.edu mdurham@fsu.edu (850) (850) 644-1814 644-1814 Senate Procedures • Senate Procedures Bills Resolutions • & Bills & Resolutions Time Sheet Management • Time Sheet Management Payroll Processing • Payroll Processing Sarah Notley Sarah Notley Media Specialist Media Specialist snotley@fsu.edu snotley@fsu.edu (850) 645-0160 (850) 645-0160

• • • •

Website Development and Maintenance • Print Design • Website Development and Maintenance • Print Design Logo Design • Marketing Strategies • Logo Design • Marketing Strategies T-shirt Design • Student Publication Student Staff • T-shirt Design • Student Publication Student Staff ITS Liaison • ITS Liaison Rosalind Sapp Whitney Brown Rosalind Sapp Whitney Brown Accounting Representative COGS Program Associate Accounting COGS Program Associate rsapp@fsu.edu Representative wnbrown@fsu.edu wnbrown@fsu.edu (850) rsapp@fsu.edu 644-7166 (850) 644-6950 (850) 644-7166 (850) 644-6950 • Nole Central Student Accounts • COGS Procedures • Nole and Central Student Accounts • COGS Procedures • Purchase Travel Requests • Graduate Student Grant Funding • Purchase and Travel Requests • Graduate Grant Funding • Purchase Orders and Receipts • Graduate RSOStudent Accounting • Purchase Orders and Receipts • Graduate RSO Accounting Accounting Representative Accounting Representative @fsu.edu (850)@fsu.edu 644-0940 (850) 644-0940 • Nole Central Student Accounts • Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders Receipts • Purchase andand Travel Requests • Purchase Orders and Receipts Madeline Peña Women Student Union Madeline Peña Graduate WomenStudent Student Co-Advisor Union mpena@fsu.edu Graduate Student Co-Advisor mpena@fsu.edu

Jacob Ellis Freshman Leadership Jacob Ellis Institute

Freshman Leadership Diversity & Inclusion InstituteInstitute Diversity & Inclusion Institute Graduate Student Co-Advisor

Graduate Student Co-Advisor jjellis@fsu.edu jjellis@fsu.edu Carson Banks Transfer Leadership Institute Carson Banks Class Councils Transfer Leadership Institute

Graduate Class Student Councils Co-Advisor cbbanks@fsu.edu Graduate Student Co-Advisor cbbanks@fsu.edu Ryan Hopely Student Senate Ryan Hopely Graduate Student Student Senate Co-Advisor rhopely@fsu.edu Graduate Student Co-Advisor rhopely@fsu.edu

Destiny N. Washington BlackDestiny Student Union N. Washington Graduate Student Co-Advisor Black Student Union dnwashington@fsu.edu Graduate Student Co-Advisor

Valerie Luutran

Beatriz Gutiérrez-Malagón

Graduate Student Co-Advisor Asian-American Student Union vluutran@fsu.edu Graduate Student Co-Advisor

dnwashington@fsu.edu

Hispanic-Latino Student Union

Beatriz Gutiérrez-Malagón Graduate Student Co-Advisor Hispanic-Latino Student Union bmalagon@fsu.edu Graduate Student Co-Advisor bmalagon@fsu.edu

Asian-American Union Valerie Student Luutran

vluutran@fsu.edu

2018-2019 COGS Guidebook | 33

Resources for

Success Academic Resources

Campus Tutoring Cooperative Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus http://ace.fsu.edu/tutoring/campus-tutoringcooperative

The Academic Center for Excellence (ACE) Learning Studio Drop-in and appointment based peer tutoring Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) All undergraduate majors

Learning District (Libraries) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology https://www.lib.fsu.edu/tutoring/about

34 | 2018-2019 COGS Guidebook

The Center for Academic Retention and Enhancement (C.A.R.E.) One-on-one, group, email, and telephone tutoring Sunday 5:00-10:00pm, Monday-Thursday 8:00am-10:00pm, Friday 8:00am-5:00pm Thagard Building Math, Science https://care.fsu.edu/college-programs/caretutoring-computer-lab Advising First Academic Advising services by major http://undergrad1.its.fsu.edu/advising_first/ advisors-display.php Resources for Exploratory students, and current and prospective transfer students http://advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success http://advisingfirst.fsu.edu/college-lifecoaching William Johnston Building (WJB) All majors

Health and Wellness

Crisis Management

University Counseling Center By-appointment for one-on-one, couple, and group counseling. Walk-in services for urgent situations.

Monday-Friday 8:00 am - 4:00 pm Second Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline (850) 644 TALK (8255) Free to all students https://counseling.fsu.edu/

Victim Advocate Program (VAP) Emotional support, instructor notification, referrals, crisis intervention and assistance in student conduct, legal and medical matters.

Daytime support, Monday-Friday, 8:00am-5:00pm (850) 644-7161 Night, weekend, and holiday support, (850) 644-1234 (ask for advocate on-call) Suite 4100, University Center A Free for all student, faculty, and staff https://dos.fsu.edu/vap/

Psychology Clinic By-appointment only, individual therapy, child services, parenting skills, assessment services.

Monday-Thursday 8:00am-8:00pm, Friday 8:00am-4:00pm Psychology Building Intake $25 per individual. Fees per session are on a sliding scale based on household income from $20-$60 per hour.

Assessments range in price. Insurance is not accepted at the Psychology Clinic. https://psy.fsu.edu/php/about/ communityservice/psychologyclinic/ psychologyclinic.php

Case Management Services, Dean of Student Department Emotional support, counseling, advocacy, identifying immediate needs, making appropriate referrals to campus and community resources.

Monday-Friday 8:00am-5:00pm Free to all students https://dos.fsu.edu/cms/

Center for Health Advocacy & Wellness (CHAW) Nutrition services, HIV Testing, Smart Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence prevention, healthy relationships, peer health educators.

Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center Fee vary for services. Presentations and consultations are free to all students and student organizations. http://chaw.fsu.edu/ Campus Recreation Leach Center and Fitness & Movement Clinic (cardio & strength training areas, sport courts, indoor track, aquatic center, group fitness, personal training in large and smaller facilities. FSU Reservation (73-acre lakefront property with canoeing, kayaking, picnicking, swimming, sand volleyball, disc golf, etc.).

Hours vary per location and activity Most services and activities free to all students http://campusrec.fsu.edu/

FSU Food Pantry Food is available to all current FSU students and are allowed to tak one bag of food at a time, but may visit the pantry as often as necessary (850)-644-2428 8:00am – 5:00pm University Center A Refuge House.

Confidential, 24-hour hotline, information and referral, crisis, intervention, advocacy and accompaniment: medical and legal support groups, medical referrals and follwup, victim/survivor follow-up, shelter, and emergency financial assistance.

850-681-2111 refugehouse.com 211 Big Bend Confidential, 24-hour crisis helpline and referral services for the Tallahassee community.

211 211bigbend.net Report.fsu.edu Share important information regarding incidents or concerning behavior happening in the Florida State University community.

Report sexual misconduct and stalking, conduct violations (non-academic), concerning behavior, on campus housing incident, accessibility issues, acts of discrimination, and hazing.

2018-2019 COGS Guidebook | 35

Top 10 Important Ways to Practice Self-Care 1

Practice sleep hygiene by going to bed and waking up at the same time each night, making sleep a priority by scheduling it like any other daily activity, avoiding electronics use right before bed, and limiting naps to 20 minutes or less.

Make sure you are eating balanced meals at least three times a day. If you are in class all day, bringing a lunch box is a great option. Visit CHAW to learn more about nutritious, delicious, quick and easy food options.

3

Take advantage of the water bottle refill options across campus as a way to stay hydrated!

Don’t be afraid to use the services FSU offers! Free counseling is available to all students at the University Counseling Center and is a great way to make sure you stay aware of your emotions. Check out more FSU services on the next page!

5

2

It sounds simplistic, but breathing is an important part of self-care. Try 4-7-8 breathing on the go (In class, in the car, while studying, etc.)

• Sit down comfortably with one hand on your stomach and the other on your chest.

• Breathe in slowly but deeply. Take 4 seconds to breathe in, feeling your stomach move in the process.

36 | 2018-2019 COGS Guidebook

4

• •

•

6

Hold your breath for 7 seconds.

Breathe out as silently as you can manage, taking 8 seconds. Once you reach 8, you should have emptied your lungs of air.

Repeat as many times as you need, making sure to stick to the 4-7-8 pattern.

Find and stay engaged with other people in your community who you have identified as your empathetic and open support. Process your feelings with them.

Spend time playing and simply enjoying life. Find things that you love doing and do them with the people who make you laugh. This goes beyond the community we find in going out to party. Go to an arcade, the beach, the movies, bowling, etc. Things that allow you to be in the moment and have fun.

8

Find what you believe that gives your life meaning and purpose, whether this is religious or not.

Focus on your goals, values, and beliefs and assess whether those are congruent with your life. It is important to set your priorities in a way that aligns with your values.

10

7

9

Find enjoyment in what you study: If you’re not able to study what you love, the key to self-preservation is to find some aspects of it that you really enjoy.

2018-2019 COGS Guidebook | 37

ALLIES & SAFE ZONES

1,570+

Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and Two-Spirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Government Association at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.

101 • • • • •

Fri.September7th Wed.October3rd Mon.October22nd Fri.November2nd Thurs.December6th

9:00am-12:00pm 2:00pm-5:00pm 5:30pm-8:30pm 1:30pm-4:30pm 9:00am-12:00pm

SSB214 TrainingCenter209 BSUHouse SSB214 SSB214

200 Level

• 201: Trans Ally Wed. October 24th • 10:00 am - 12:00 pm • SSB 214 A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.

• 202: Personal Identity Development Thurs. September 13th• 2:00 pm - 4:00 pm • SSB 214 A workshop that engages participants in exploring their own identity development as allies using identity development models, reflection tools, and interactive exercises. Identity development of LGBTQ+ individuals will also be discussed and examined using multi-media and discussion.

• 203: Navigating the Holidays Wed. November 14th • 12:30 pm - 2:30 pm • SSB 214 A workshop that engages participants in understanding the dimensions of LGBTQ+ students’ experiences of going home for the holidays. This conversation-based workshop will include: dialogue regarding holiday dinner table discussions around religious beliefs and politics, navigating a nonsupportive environment, and resources for students unable to go home.

PARTICIPANTS*

133 13 SESSIONS

ACTIVE FACILITATORS

+ 93 SCHEDULED 1

2

3

4

41 REQUESTED 5

3

4

*Since 2013

97%

of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.

“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.”

“I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”

301

Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.

Dates/Times don’t work for you?

Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.

Visit safezone.fsu.edu to register and for more information safezone.fsu.edu 38 | 2018-2019 COGS Guidebook

5

REPRESENTING 8 DEPARTMENTS

FSUAlliesSafeZones @AlliesSafeZones

What have a I learned from conversations about students in my college about their needs? How can COGS help?

2018-2019 COGS Guidebook | 39

STUDENT GOVERNMENT ASSOCIATION