SGA Senate Guidebook 2017

e t a n e ebook

SGuid 7 1 0 2 :

AME

ER N

D LEA

Welcome to

STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches.

The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.

Kyle Joshua Hill Student Body President 2 | 2017 Senate Guidebook

The judicial branch functions as the supreme court of the student body.

This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes.

The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget.

Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.

Stacey Pierre Student Body VP

Alfredo Cortez Student Body Treasurer

sen·a·tor (ˈsɛn.ə.tɚ)

uents through resent the opinion of their constit rep to e abl be to ed ect exp is r Statutes, Each Senato rsity Constitution, Student Body ive Un te Sta rida Flo the of dge an extensive knowle h of these sources shall aide the SGA Financial Manual. Eac and , ure ced Pro of les Ru ate Sen statutorily responsible decisions.

Senators in making fiscally and

TABLE OF CONTENTS Breaking Down the SGA Structure.............................................. 4 Bill 2017 Allocation ...................................................................... 5 SGA Signature Events................................................................. 6 Where your Leadership Position can Take You .......................... 8 Leadership @ the Next Level ...................................................... 9 Resources for Success ............................................................... 10 Practicing Self Care ..................................................................... 12 Senate Organization .................................................................... 14 What do Senators do?................................................................. 16 Student Senate Meetings ............................................................ 16 Example Meeting Agenda ........................................................... 17 Parliamentary Procedure............................................................. 18 Resolutions .................................................................................. 19 Bills ............................................................................................... 20 Example Statutory Amendment .................................................. 21 Researching & Writing Legislation .............................................. 22 What Are Your Morals and Values .............................................. 23 Finances ...................................................................................... 24 Marketing ..................................................................................... 28 SGA Staff ..................................................................................... 30 Allies & Safe Zones Flyer ............................................................ 32 Green Dot Flyer............................................................................ 33 Know More Flyer.......................................................................... 34 Hazing........................................................................................... 34 Notes ............................................................................................ 35

REMEMBER! Your Senate President and Pro-Tempore have an open‑door policy and encourage senators to reach out when writing legislation.

2017 Senate Guidebook | 3

EXECUTIVE BRANCH

STUDENT BODY VICE PRESIDENT

LEGISLATIVE BRANCH STUDENT BODY TREASURER

AGENCIES

STUDENT BODY PRESIDENT

SENATE PRO TEMPORE Deputy Treasurer

SENATE PRESIDENT

STUDENT SENATE

TRANSFER LEADERSHIP INSTITUTE

FRESHMAN LEADERSHIP INSTITUTE

Sophomore Class Council

Junior Class Council

Senior Class Council

CLASS COUNCILS

Office of Servant Leadership

Office of Entrepreneurship and Innovation

Office of Student Sustainability Initiative

Student Council for Undergraduate Research and Creativity

The Center for Participant Education

Inter-Residence Hall Council

Office of Governmental Affairs

BUREAUS

Veterans Student Union

Women Student Union

Pride Student Union

Hispanic/Latino Student Union

Black Student Union

Asian American Student Union

The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.

Student Government Webmaster

V-89

Student Publications

First Responder Unit

SAFE Bus

Child Development Center

AFFILIATED PROJECTS

Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar

FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)

LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants International Presentation Grants

CHIEF OF STAFF Deputy Chief of Staff

CABINET Academic Affairs Arts Community Affairs Diversity and Inclusion Internal Affairs Programming STEM Development Press Secretary

JUDICIAL BRANCH

CHIEF JUSTICE

JUSTICES

ATTORNEY GENERAL

STUDENT DEFENDER

CLERK OF THE COURT

ELECTIONS

ELECTIONS

Supervisor of Elections

Deputy Supervisors of Elections

OTHER ENTITIES

SGA ACCOUNTING

ALLIES & SAFE ZONES

CAMPUS RECREATION

UNION BOARD

HOMECOMING

HEADLINERS

GOLDEN TRIBE

4 | 2017 Senate Guidebook

BILL 2017 ALLOCATION

2017 Senate Guidebook | 5

STUDENT GOVERNMENT ASSOCIATION

SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)

Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Black Student Union Seminole Minority Leadership Institute (Thursdays Fall Semester) Noles Engaged in Politics (Every Other Monday Fall Semester) Golden Tribe Lecture Series (ongoing through academic year) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Pageant 6 | 2017 Senate Guidebook

Black Student Union Pep Rally

STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Women Student Union Love Your Body Week Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Pride Student Union Trans Awareness Week Black Student Union Elections & Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Office of Servant Leadership’s Service Fair FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Student Council for Undergraduate Research and Creativity, OWL Release Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Center for Participant Education Workshops Allies & Safe Zones Workshops (approximately twice a month) “When you learn something from people, or from a culture, you accept it as a gift, and it is your lifelong commitment to preserve it and build on it.” — Yo-Yo Ma

2017 Senate Guidebook | 7

WHERE YOUR

LEADERSHIP POSITION CAN TAKE YOU

Communication • Leading or contributing at executive board meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, agency programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette Teamwork in Diverse Groups • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together Critical Thinking and Analytical Reasoning • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization Applied Knowledge In Real World Setting • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with Ethical Judgment and Decision Making • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance Complex Problem Solving • Determining course of action in a dilemma • Making Quick decisions during programs and events • Thinking through ideas in a clear and concise manner • Following up on department and university processes while planning events Effective Management • Delegating tasks and following up with group members • Managing multiple perspectives and ideas • Improvising when situations arise • Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests • Organizing office space, communicating with stakeholders and other officers

8 | 2017 Senate Guidebook

LEADERSHIP @ the

NEXT LEVEL

Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones.

Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into?

Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful.

You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.”

Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information.

Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/ membership.

Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch.

Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group.

Learning to see things in a new light and being willing to change when change is needed.

Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not.

Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.

2017 Senate Guidebook | 9

Resources for

Success Academic Resources

Campus Tutoring Cooperative Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus http://ace.fsu.edu/tutoring/campus-tutoringcooperative

The Academic Center for Excellence (ACE) Learning Studio Drop-in and appointment based peer tutoring Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) All undergraduate majors

Learning District (Libraries) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology https://www.lib.fsu.edu/tutoring/about

10 | 2017 Senate Guidebook

The Center for Academic Retention and Enhancement (C.A.R.E.) One-on-one, group, email, and telephone tutoring Sunday 5:00-10:00pm, Monday-Thursday 8:00am-10:00pm, Friday 8:00am-5:00pm Thagard Building Math, Science https://care.fsu.edu/college-programs/caretutoring-computer-lab Advising First Academic Advising services by major http://undergrad1.its.fsu.edu/advising_first/ advisors-display.php Resources for Exploratory students, and current and prospective transfer students http://advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success http://advisingfirst.fsu.edu/college-lifecoaching William Johnston Building (WJB) All majors

Health and Wellness Health and Wellness University Counseling Center

Crisis Management Crisis Management Victim Advocate Program (VAP)

Psychology Clinic Psychology Clinic By-appointment only, individual therapy, By-appointment only, individual therapy, child services, parenting skills, assessment child services, parenting skills, assessment services. services.

Monday-Thursday 8:00am-8:00pm, Friday Monday-Thursday 8:00am-4:00pm 8:00am-8:00pm, Friday 8:00am-4:00pm Psychology Building Psychology Building Intake $25 per individual. Fees per Intake Feesbased per on session$25 areper on individual. a sliding scale session areincome on a sliding scale based household from $20-$60 per on hour. household income $20-$60 per hour.

Assessments rangefrom in price.

Insurance is Assessments range in price. Insurance not accepted at the Psychology Clinic. is not accepted at the Psychology Clinic. https://psy.fsu.edu/php/about/ https://psy.fsu.edu/php/about/ communityservice/psychologyclinic/ communityservice/psychologyclinic/ psychologyclinic.php psychologyclinic.php

Case Management Services, Dean of Case Management Student DepartmentServices, Dean of Student Department Emotional support, counseling, advocacy, Emotional counseling, advocacy, identifying support, immediate needs, making identifying making appropriateimmediate referrals toneeds, campus and appropriate referrals to campus and community resources. community resources.

Monday-Friday 8:00am-5:00pm Monday-Friday 8:00am-5:00pm Free to all students Free to all students https://dos.fsu.edu/cms/ https://dos.fsu.edu/cms/

University Counseling Center By-appointment for one-on-one, couple, By-appointment for one-on-one, couple,for and group counseling.

Walk-in services and group counseling. Walk-in services for urgent situations. urgent situations.

Monday-Friday 8:00 am - 4:00 pm Monday-Friday 8:00 am - 4:00 pm Second Floor, Askew Student Life Center Second (ASLC) Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline After-hours and weekends hotline (850) 644 TALK (8255) (850) 644 TALK (8255) Free to all students Free to all students https://counseling.fsu.edu/ https://counseling.fsu.edu/

Center for Health Advocacy & Wellness Center (CHAW)for Health Advocacy & Wellness (CHAW) Nutrition services, HIV Testing, Smart Nutrition services, HIV reduction), Testing, Smart Choices (alcohol/drug tobacco Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence cessation, health, sexual violence prevention,sexual healthy relationships, peer prevention, healthy relationships, peer health educators. health educators.

Monday-Friday 8:00am-5:00pm Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center Fourth Floor, Health & Wellness Center Fee vary for services. Presentations and Fee vary for services. consultations are free Presentations to all students and and consultations are free to all students and student organizations. student organizations. http://chaw.fsu.edu/ http://chaw.fsu.edu/ Campus Recreation Campus Recreation Leach Center and Fitness & Movement Leach Center &and Fitness & Movement Clinic (cardio strength training areas, Clinic (cardioindoor & strength sport courts, track,training aquaticareas, center, sport track, aquatic center, groupcourts, fitness,indoor personal training in large group fitness, personalFSU training in large and smaller facilities.

Reservation and smaller facilities.

FSU with Reservation (73-acre lakefront property canoeing, (73-acre property with canoeing, kayaking,lakefront picnicking, swimming, sand kayaking, swimming, sand volleyball, picnicking, disc golf, etc.). volleyball, disc golf, etc.).

Hours vary per location and activity Hours vary per location and activity Most services and activities free to all Most services and activities free to all students students http://campusrec.fsu.edu/ http://campusrec.fsu.edu/

Victim Advocate Emotional support,Program instructor(VAP) notification, Emotional support, instructor notifi cation, referrals, crisis intervention and assistance referrals, crisis intervention and assistance in student conduct, legal and medical in student conduct, legal and medical matters. matters.

Daytime support, Monday-Friday, Daytime support, Monday-Friday, 8:00am-5:00pm 8:00am-5:00pm (850) 644-7161 (850) Night,644-7161 weekend, and holiday support, Night, weekend,(ask and for holiday support, (850) 644-1234 advocate on-call) (850) 644-1234 (ask forCenter advocate Suite 4100, University A on-call) Suite 4100, University Center A staff Free for all student, faculty, and Free for all student, faculty, and staff https://dos.fsu.edu/vap/ https://dos.fsu.edu/vap/

FSU Food Pantry FSU Pantryto all current FSU FoodFood is available Food is available to all current students and are allowed to takFSU one bag of students to the tak pantry one bag food at a and time,are butallowed may visit asof food at a time, but may visit the pantry as often as necessary often as necessary (850)-644-2428 (850)-644-2428 8:00am – 5:00pm 8:00am – 5:00pm University Center A University Center A Refuge House.

Refuge House.

Confidential, 24-hour hotline, information Confi dential, crisis, 24-hour hotline, information and referral, intervention, advocacy and crisis, intervention, advocacy and referral, accompaniment: medical and legal and accompaniment: medical and legal support groups, medical referrals and follwsupport groups, medical referrals andand follwup, victim/survivor follow-up, shelter, up, victim/survivor follow-up, shelter, and emergency financial assistance. emergency financial assistance.

850-681-2111 850-681-2111 refugehouse.com refugehouse.com 211 Big Bend 211 Big Bend Confidential, 24-hour crisis helpline and Confi dential, 24-hour crisis helpline and referral services for the Tallahassee referral services for the Tallahassee community. community.

211 211 211bigbend.net 211bigbend.net Report.fsu.edu Report.fsu.edu Share important information regarding Share important information regarding incidents or concerning behavior happening incidents or concerning behavior happening in the Florida State University community. in the Florida State University community.

Report sexual misconduct and stalking, Report misconduct and stalking, conductsexual violations (non-academic), conduct violations (non-academic), concerning behavior, on campus housing concerning behavior, on campus incident, accessibility issues, actshousing of incident, accessibility issues, discrimination, and hazing. acts of discrimination, and hazing.

2017 Senate Guidebook | 11

Top 10 Important Ways to Practice Self-Care 1

Practice sleep hygiene by going to bed and waking up at the same time each night, making sleep a priority by scheduling it like any other daily activity, avoiding electronics use right before bed, and limiting naps to 20 minutes or less.

Make sure you are eating balanced meals at least three times a day. If you are in class all day, bringing a lunch box is a great option. Visit CHAW to learn more about nutritious, delicious, quick and easy food options.

3

Take advantage of the water bottle refill options across campus as a way to stay hydrated!

Don’t be afraid to use the services FSU offers! Free counseling is available to all students at the University Counseling Center and is a great way to make sure you stay aware of your emotions. Check out more FSU services on the next page!

5

2

It sounds simplistic, but breathing is an important part of self-care. Try 4-7-8 breathing on the go (In class, in the car, while studying, etc.)

• Sit down comfortably with one hand on your stomach and the other on your chest.

• Breathe in slowly but deeply. Take 4 seconds to breathe in, feeling your stomach move in the process.

12 | 2017 Senate Guidebook

4

• •

•

Hold your breath for 7 seconds.

Breathe out as silently as you can manage, taking 8 seconds. Once you reach 8, you should have emptied your lungs of air.

Repeat as many times as you need, making sure to stick to the 4-7-8 pattern.

6

Find and stay engaged with other people in your community who you have identified as your empathetic and open support. Process your feelings with them.

Spend time playing and simply enjoying life. Find things that you love doing and do them with the people who make you laugh. This goes beyond the community we find in going out to party. Go to an arcade, the beach, the movies, bowling, etc. Things that allow you to be in the moment and have fun.

8

Find what you believe that gives your life meaning and purpose, whether this is religious or not.

Focus on your goals, values, and beliefs and assess whether those are congruent with your life. It is important to set your priorities in a way that aligns with your values.

10

7

9

Find enjoyment in what you study: If you’re not able to study what you love, the key to self-preservation is to find some aspects of it that you really enjoy.

2017 Senate Guidebook | 13

Senate Organization

Leadership Team & Committees Senate President

The Student Senate President is elected by the Student Senate, and serves as the presiding officer of the Senate. They are the chief legislative office of the Student Body, run Senate meetings, appoint Senators to committees, preserve decorum of the Chambers, and signs all legislation passed by the Student Senate. The Senate President serves office hours each week and can appoint a Senate Parliamentarian, Clerk, and Sergeantat-Arms as needed.

Senate Pro Tempore

The Student Senate Pro Tempore is elected by the Student Senate, and supports the Senate President in the organization of the Senate. The Senate Pro Tempore manages the Legislative Aide Process, chairs the Rules & Calendar Committee, and ensures meetings run smoothly by managing the administration of voting tools and meeting presentations. The Senate Pro Tempore serves office hours each week and can assist Senators and Legislative Aides in thinking about projects and their contributions to the Senate.

Senate Committees

Each Student Senator serves on a Senate Standing Committee. They may also serve on time-sensitive committees when there is a need, such as the Sweepings Committee.

Senate Committees meet weekly prior to Senate to discuss legislation, vote on referred bills or resolutions, and engage in the work of the Student Senate. Each Committee has a Chair and Vice Chair, elected by committee members, that manage the oversight and documentation of committee meetings and business. Meetings must be advertised at least 24 hours in advance, but should take place at the same day and time each week for consistency. Senate Committee Minutes must be emailed to the Senate Program Assistant directly following the meeting to be forwarded to Student Senate and posted online.

Budget

The Budget Committee is responsible for discussing legislation related to SGA allocated Activity & Service fees.

This includes the annual budget, budget transfers, and overall understanding of the SGA Budget. The Budget Committee may host workshops and meetings with A&S funded entities to learn and share more about how all Florida State students benefit from allocated funds.

Finance

The Finance Committee focuses on Finance Code and ensuring student organizations are utilizing their funds in the best interest of the student body (Statutes, Chapter 800). The Programming Allocations Committee (PAC) and Resource & Travel Allocations Committee (RTAC) are funding boards that are heard in Finance.

14 | 2017 Senate Guidebook

Judiciary

The Judiciary Committee focuses on legislation pertaining the SGA policies, including any legislation amending the Student Body Statutes. They are also responsible for interviewing appointments to the Judiciary Branch, assisting the Supervisor of Elections with the Election Code certification, and enacting the Investigative Rights of the Senate and impeachment proceedings.

Internal Affairs

The Internal Affairs Committee interviews candidates for SGA appointments for the Executive Branch, including Agencies, Bureaus, and Affiliated Projects. They also review the SGA application and other internal proceedings of SGA.

Student Affairs

The Student Affairs Committee is interested in the needs of the student body, and may discuss legislation pertaining to the opinion of all Florida State students. They serve as an outreach mechanism to students, organizing Market Wednesday, and the Senate Newsletter.

Rules & Calendar

The Rules & Calendar Committee is comprised of the Chairs of each of the Standing Committees. They review legislation pertaining to the Senate Rules of Procedure, uphold Senate positions through hearing appointments to the Senate and holding Student Senators accountable for excessive absences, and serve as the leadership team of the Student Senate. Rules & Calendar sets the goals for the Student Senate and works within their committees to achieve those goals together!

Funding Boards

Student Senators participate in a variety of funding boards for organizations, such as the Programming Allocations Committee (PAC), Resource & Travel Allocation Committee (RTAC), Student Academic Programs (SAP), College Leadership Councils Funding Boar, and Homecoming Commission. The SGA President will ask for volunteers to serve. PAC and RTAC are chaired by Student Senators elected each Spring. They allocate programming money to RSOs that are brought to Senate on the Consent Agenda each Wednesday in the fall and spring semesters.

The policies and documents of the Student Senate can be found on the SGA Website at http://sga.fsu.edu/ legislative-branch.shtml. This includes the list of Student Senators and Committee Chairs and the Student Body Constitution, Statutes, and Senate Rules of Procedure. It also includes all current legislation, past legislation, meeting journals, past Senate reports on bills and resolutions, information about the Legislative Aide program, the Senate Newsletter, and Committee Meeting times. Statutes dictates how information of the Student Senate must be shared publicly to ensure transparency.

2017 Senate Guidebook | 15

What Do Senators Do?

Now that you have been elected or appointed to serve the student body, what does that mean?

You may know that Senators meet every Wednesday evening in the Senate Chambers, vote on legislation, approve candidates to hold office, and serve as the voice of the student body, but being a Student Senator is more than just clicking a button in the Senate Chambers.

Here are some tips on ensuring you are begin a good Student Senator!

• Attend all Committee meetings and Senate meetings and be an actively engaged participant.

• Read your Senate emails! Come to Senate informed!

• Respond in a timely fashion to Senate emails, GroupMes and other forms of communication!

• Write legislation, speak up in Senate, and share what is going on across campus with your fellow Senators.

• Attend SGA sponsored events and work with your academic college to learn more about the needs of the students you represent.

• Volunteer to support Student Senate and SGA co-sponsored events like Market Wednesday!

• Be in compliance with the Senate Rules of Procedures, SGA Financial Manual, Florida State University Regulations and Policies, Student Body Statutes, Student Body Constitution, and State of Florida Constitution.

Student Senate Meetings

Student Senate Meetings take place every Wednesday in the fall and spring semesters and every other Wednesday during the summer. Senate always begins the second week of the semester (after drop/add).

Meetings take place in the Senate Chambers on Wednesday at 7:30pm.

Come a few minutes early to pick up your Calendar and legislation, sign out your iClicker, and get a snack!

16 | 2017 Senate Guidebook

Example Meeting Agenda THE SEVENTIETH STUDENT SENATE THE CALENDAR: Today’s Date

Call to order

The meeting begins.

Pledge of Allegiance

A student senator leads the room in the Pledge of Allegiance.

Moment of Silent Reflection

The Senate President holds a moment of silence.

Roll Call

The Senate Program Assistant calls all the Senators names for attendance.

Verification of Quorum

We make sure there are enough people in attendance.

Corrections and Approval of the Journal

Senate approves the minutes of the previous meeting that were emailed to them.

Student and Non-Budgeted RSO Comments

Anyone can come and speak to Senate. They are asked to fill out a comment card so their message is noted in the Journal.

Special Introductions and Announcements

Special guests to Senate may visit to share updates or get feedback. (Please, no laptops open at this time).

Messages from the SGA Entities

SGA funded entities are invited to share updates about their organizations, upcoming events, and needs. (Please, no laptops open at this time).

Report of the SGA Accounting Office

A report of the funds available in Senate Projects, PAC, & RTAC.

Report of Committees

Committee Reports are in your email and posted online.

Senate Confirmations

Senate interviews any forwarded candidates that have gone to Committee.

Consent Calendar

PAC & RTAC Resolutions, that have been heard by PAC/RTAC and Finance are approved unless enough Senators object.

Bills First Reading

Bills must be submitted by Tuesdays at 12:00pm. A bill on first reading will be referred to a Committee to be deliberated at the next Committee meeting.

Bills Second Reading

Bills must be submitted by Tuesdays at 12:00pm. A bill on first reading will be referred to a Committee to be deliberated at the next Committee meeting.

Constitutional Amendments

Amendments to the Constitution require special procedures.

Resolutions

Resolutions must be submitted by Tuesdays at 12:00pm.

They may or may not be referred to Committee, or be voted upon the first week they are submitted.

Unfinished Business

If there is any outstanding missing business that hasn’t been taken care of yet.

New Business

New updates or required voting, for Senator of the Month, etc.

Closing Announcements

Senators are invited to share upcoming events and announcements.

Final Roll Call:

The Senate Program Assistant take attendance.

2017 Senate Guidebook | 17

Intentions

Robert’s

Rules of Order GUIDING PRINCIPLES • Everyone has the right to participate in discussion if they wish, before anyone may speak a second time.

• Everyone has the right to know what is going on at all times.

• Only urgent matters may interrupt a speaker.

• Only one thing (motion) can be discussed at a time.

MOTIONS A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the Senate President, any member can introduce a motion when no other motion is on the table. A motion requires a second by another senator to be considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely).

Another senator may object to a motion. If the original motioner does not rescind the motion, the Senate must vote on whether to pass that motion. This requires a simple majority vote.

18 | 2017 Senate Guidebook

What You Say

Action

Bring a new idea or course of action to the floor

I move to….

Simple majority vote.

Change wording of motion under debate

I move to amend...

Simple majority vote.

Give more time for research of a bill or resolution

I move to refer _________ to ___________ committee.

Simple majority vote.

I move to table...

Simple majority vote.

Hear a item on the calendar out of order

I move to unlock the calendar.

Simple majority vote.

Allow a non-Senator to speak

I move for a nonSenator to speak.

Senate President gives or does not give permission

Take a brief break from debate or other business

I move to recess for _______.

Simple majority vote.

Call attention to rules Point of Order of procedure being broken (when you know they have been broken)

Senate President corrects order to follow rules and procedure

Inquire further about Point of the bill or resolution Information up for debate (during pro/con)

The individual to whom the point was directed answers the inquiry

Ask to have a personal request fulfilled

Senate President gives or does not give permission

Point of Personal Privilege

Want clarification on Point of rules of procedure Parliamentary (when you are Inquiry unsure whether rules of procedure have been broken)

Parliamentarian or other delegate officer answer the inquiry

Would like to inquire May I reserve a beyond one question follow-up?

Senate President gives or does not give permission

End the meeting

Simple majority vote

I move to adjourn.

Types of Legislation Resolutions & Bills

As the legislative arm of the Florida State University Student Government Association, legislation is the life of the Student Senate. Legislation formally expresses the opinions of the Student Senate, updates or alters current rules or statutes, creates clarity in SGA practice, and supports the student body through funding, permission, or endorsement of ideas.

All Student Senate legislation must have a sponsor, or Student Senator(s) that draft and submit the legislation for the Senate to discuss and vote upon. Legislation must be submitted using the proper Student Senate forms, and amendments to Statutes must follow the proper format. Bills and resolutions must be submitted to the Senate Program Assistant by noon on Tuesdays. They will be emailed to the Senate and posted online Tuesday afternoons.

There are two main forms of legislation: Resolutions & Bills

Thinking about writing a Resolution?

Use this template. http://sga.fsu.edu/Legislation_Templates/ SenateResolution.pdf

THE FLORIDA STATE UNIVERSITY STUDENT GOVERNMENT ASSOCIATION STUDENT SENATE

Resolutions

Resolutions are formal expressions of the opinion of the will of the Student Senate. They are used to give permission to organizations to spend over $3000 for a contractual service, host an event off campus, set the date of elections, approve the legislative agenda, and make changes to the Senate Rules of Procedure. They are also used to make recommendations, share support, or share the opinion of the Student Senate regarding particular issues impacting Florida State University students.

Resolutions are written with a series of “Whereas” statements – facts that share information about the cause, and “Resolved” statements, that showcase how Senate feels and what they believe should be done.

Resolutions are signed by the Student Senate President, and can be sent to various stakeholders depending on the nature of Resolution.

Senate Resolution ____ Sponsored by: _________________

WHEREAS:

_______________________________________________________________________

WHEREAS

_______________________________________________________________________

WHEREAS

_______________________________________________________________________

WHEREAS

_______________________________________________________________________

WHEREAS

_______________________________________________________________________

BE IT RESOLVED BY THE SIXTY EIGHTH STUDENT SENATE AT THE FORIDA STATE UNIVERITY THAT:

BE IT FURTHER RESOLVED THAT:

2017 Senate Guidebook | 19

THE FLORIDA STATE UNIVERSITY STUDENT GOVERNMENT ASSOCIATION STUDENT SENATE

Allocation, Revision or Transfer Form Amount: _________________________________ Date: _____/_______/____________ Senate Bill _________________________________________ Sponsor(s) ___________________________________________________________________ ____________________________________________________________

Bills

Bills are legislative proposals to appropriate and/or transfer funds or adopt statutory amendments and revisions. They will be in the Senate for two weeks. The first week, they will be referred to committee. The second they will be discussed and voted on in the Senate. Bills must be signed by the Student Senate President, Student Body President, and Vice President of Student Affairs before taking affect.

____________________________________________________________ _______ From: ________________________________________________________________________ Account Name Category To:

________________________________________________________________________ Account Name Category

Or Within: ______________________________________ From __________________________________ Account/Category

To: __________________________________ Account/Category

Purpose & Description: (Use back of form for more space if needed)

Organization Director _____________________________ Phone Number: __________________ Itemized Expenditures: Only use this area if ALL expenditures can be listed.

If ALL do not fit then use a separate sheet of paper and staple to this form when turning in. _____________________________________________________________________________

Quantity

Description

Unit Price

Total

$ 0.00

Statute Revision, Addition or Proposed Constitutional Amendment Form Date:_________________ Senate Bill: ______________________ Sponsor(s) _______________________________ _______________________________

Thinking about writing a Bill?

Use these templates. http://sga.fsu.edu/Legislation_Templates/ Allocation_Revision_or_Transfer_Form. pdf

_______________________________

Purpose & Description (Use extra sheet of paper if more space is needed)

http://sga.fsu.edu/Legislation_Templates/ Statute_Revision.pdf Approved for First Reading ________________________________________________________________

Sponsoring a bill that updates Statutes?

Contact the Director of Student Affairs for a Word version of the statute you are working on to ensure you have the formatting correct!

Statute Number ___________ Strike ________________________________Statute Number ____________ Insert _________________________________________________________________________________

Senate Judiciary Chairperson Passed Failed Date: _________________

20 | 2017 Senate Guidebook

Senate Action Passed Failed Date: _________________

Example Statutory Amendment Chapter 416 Annual Budget Procedures Act of 2007 History: Added by the 59th Senate Bill 33.

Revised by the 60th Senate Bill 61.

416.1

Purpose This act is to establish a procedure by which the annual A&S Fee Budget of the Senate is produced and passed.

416.2

Scope The Annual A&S Fee Budget (the Budget) shall be passed in compliance with the provisions of this act and all applicable State of Florida Administrative Code. No exceptions are authorized other than those specified within.

416.3

Procedures for Passage of the Budget A.

The Budget shall not be approved by the Senate in a Summer Session.

B.

An estimated amount of the Budget shall be used to submit to the Senate President for First Reading by the Chairperson of the Budget Committee no later than the second Senate meeting of the Fall semester. Hearings shall be held at the discretion of the Chairman of the Budget Committee.

C.

When the Budget has been approved in whole by the Budget Committee it will be heard in Second Reading. The Chairperson of the Budget Committee will provide to the Senate Program Assistant copies of the Budget as presented. All Senators will have copies available to them of the proposed allocations.

The Budget shall be on the calendar for a minimum of one (1) week with proposed allocations before passage. The budget and proviso must be advertised in a paper of general campus circulation, The Budget shall be published as well as on the Student Government Website, before it is considered for Second Reading. Such publication must include the date, time and location of the Senate meeting where the budget is to be debated along with the phrase “public comment is welcome.”

Statute revisions must be submitted as a Microsoft Word document.

Use “Arial” size “10” font. It is the official statute font because it is easy to read and accessible.

Use the formatting that is in statutes and follow spacing guidelines.

Strikeout text that is being removed.

Underline new text that is being added.

2017 Senate Guidebook | 21

Researching & Writing Legislation You have been speaking with your constituents and fellow Senators and have an idea for legislation. Now what?

Prepare!

Being a Student Senator requires doing some homework before bringing legislation to the Senate floor.

When crafting bills and resolutions, it is important to research your topic by speaking with those that may be knowledgeable and can help you craft the best legislation possible, researching the history of the idea, and building relationships with others to ensure your legislation has positive effects and outcomes for everyone involved!

• Know about the subject of your bill or resolution • Know how SGA policies, Statutes, Constitution affect your bill or resolution (and vice-versa) • Anticipate concerns and questions on the subject and content of the bill or resolution • Research possible solutions and those that can help make your goals a reality • Have someone proofread your bill or resolution • Craft your presentation to fully explain the history, context, goals, and intended outcome of your bill or resolution

Ask Questions!

• Find the experts! Speak with agencies, bureaus, University departments, or specific individuals that you bill or resolution may impact • Speak with seasoned senators, SGA Officers, and staff who can help explain context and history, and questions you may want to think about or address • Do some digging about the reasons why things are the way they are so you may be better able to align your ideas into something that works!

• Find out what other similar institutions are doing, why it works there, and how they are different or similar to us. Think about options and solutions that could work at Florida State!

• Think about how your proposed idea connects to SGA’s goals for the year, or the Florida State University strategic goals and mission The best legislation is well researched, planned and organized. Chat with Senate Leadership, the Senate advisors, and campus partners to ensure your hard work can benefit the students of Florida State in impactful ways! Often, those discussions help create partnerships that result in long term sustainable changes!

22 | 2017 Senate Guidebook

WHAT ARE YOUR MORALS & VALUES?

When you arrive in the Senate chamber, you bring a set of morals, values, and ethical considerations that guide how you interact with fellow senators, presenters, agencies and bureaus, other SGA officers, and guests. This set of morals, values, and ethical considerations should affect how you vote, what bills or resolutions you sponsor, and how you vote for bills and resolutions.

Values: your individual standards of what is valuable or important Morals: the rightness or wrongness of actions or ideas Ethics: a generally-accepted standard of morality Values are the most exible and change over time. Morals can also change over time, but have much more specific orientations (good vs. bad) than values. Ethics can change over time, but must have general acceptance among society.

Example: I specifically value tolerance and respect of others opinions.

My morals tell me that I am not a good person if I am intolerant or disrespectful of others opinions.

Ethical guidelines will determine whether my values of tolerance and respect of others opinions match those of the place and time I occupy.

Use the space below to outline the following What are my specific values?

What do my morals tell me about my role as a senator?

What ethics are related to my role as a student and public servant of the Florida State University student body?

What is my plan to make value-driven, morally-focused, and ethically-sound as a senator?

2017 Senate Guidebook | 23

FINANCES Your A&S Recipient Responsibilities Your A&S Recipient As a student organization wanting Responsibilities to utilize A&S funds, you are a steward for all the students

who have paid their fees, SGA, and Florida State University as a whole. The funds As a studentare organization utilize A&S funds, youand are the a steward forand all the students distributed not part wanting of your to own personal funds, policies guidelines who havebelow paid ensure their fees, Floridaand State as a whole. funds outlined the SGA, safety,and security, useUniversity of these funds.

Failure toThe follow the distributed are not part of your own personal funds, and the policies and guidelines policies and guidelines outlined in the Financial Manual, SGA Student Body Statutes, and outlined below ensure the safety, not security, and to use of your these funds. Failure to follow the Florida law will result in SGA/COGS being able fund purchases! policies and guidelines outlined in the Financial Manual, SGA Student Body Statutes, and Florida law will resultutilizing in SGA/COGS not being fees able must to fund yourthese purchases!

Anything purchased activity & service follow overarching rules: Anything purchased utilizing service fees must follow these overarching rules: • The event or activity must activity be free,&open, and advertised to the entire student body.

•• •

• • •

The event or activity must must be open,into andNole advertised theanentire student body.

Purchase requests befree, entered Centraltoby Executive Board member of a Recognized Student Organization (RSO) that has successfully completed Financial Purchase requests be entered Nole Central by Executive Board member Certification exam must and submitted theinto SGA Statement of an Understanding Authorized of a Recognized Student Organization (RSO) that has successfully completed Financial Signer Form to the SGA office weeks prior to spending any funds.

Certification exam and submitted the SGA Statement of Understanding Authorized Signer Form to themust SGA offi weeks prior to spending Purchase requests bece approved in Nole Centralany byfunds. the SGA Treasurer or COGS

Deputy Speaker for Finance, and the Accounting Office weeks prior to any spending of Purchase requests must be approved in Nole Central by the SGA Treasurer or COGS funds.

Deputy Speaker for Finance, and the Accounting Office weeks prior to any spending of funds.

Purchase and travel requests must follow all the guidelines outlined in the Financial

Manual, SGA & COGS Finance Code, and all University policies.

Purchase and travel requests must follow all the guidelines outlined in the Financial SGA &800 COGS Finance Code, all University policies.

TitleManual, VIII, Chapter of the student bodyand statutes contains the Finance code and defines •

the standards of financial accountability and fiscal management. It is important to pay close Title VIII, to Chapter 800 ofare theallowed studenttobody theoutside Finance defines attention how funds be statutes spent, ascontains requests of code theseand guidelines the standards of financial accountability and fiscal management. It is important to pay close cannot be processed. attention to how funds are allowed to be spent, as requests outside of these guidelines cannot be processed.

GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802.

“As you enter positions of trust and power, dream a little before you think.”

— Toni Morrison 24 | 2017 Senate Guidebook

Spending Rules & Regulations Spending Rules & Regulations 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, 802.4 Meetings & eventsAccessibility cannot be in aofprivate home, Events charge must be(Cannot advertised prior,FSU muststudents, have SGA events cannot beoff in a private home, permission to be campus) must be advertised prior, must have SGA 802.5 Limitation oncampus) Outside (non-FSU) permission to be off Benefits (Cannot use for political activities, 802.5 Limitation Outside (non-FSU) community benefion ts, donations; must Benefi (Cannot use for political activities, providetspriority admission to current FSU community benefi ts, donations; must students) provide priority admission to current FSU 802.6 Acknowledgment of SGA Funding students) (Must use SGA logo or statement on all 802.6 of SGA Funding printedAcknowledgment materials, publications, clothing, or (Must use SGA logo or statement on all awards http://sga.fsu.edu/logos.shtml) printed materials, publications, clothing, or •awards Online and printed publications http://sga.fsu.edu/logos.shtml) •• Audio advertising Onlineand andvideo printed publications •• ••

All printed Audio and materials video advertising All printed All printed materials materials and broadcasts

•

All printed materials and broadcasts

4 4

expressing a political message must also include “The views expressed expressing a political message herein do not necessarily reflectmust those also include of FSU SGA”“The views expressed herein do not necessarily reflect those 802.7 of Personal FSU SGA”Gifts (Not allowed- cannot purchase anything that can be construed 802.7 Personal Gifts (Not allowedcannot as a personal gift, including promotional purchase that can be construed items that anything are too expensive per person, as personal includingto promotional enda of the yeargift, recognition participants, items that are too expensive per person, etc.) end of the year recognition to participants, 802.8 etc.) Alcohol (Not allowed – cannot purchase alcohol, alcohol supplies, etc.)

802.8 Alcohol (Not allowed – cannot 802.9 Stolen property (Must be reported) purchase alcohol, alcohol supplies, etc.)

802.11 Receipts (Must be turned in within 802.9 Stolen property (Must be reported) 10 days of purchase or your organization 802.11 Receipts (Must cannot spend money in be theturned future)in within 10 days of purchase or your organization 811 Thespend Service Funding of 2009 cannot money in theAct future) (This chapter details information for service 811 Theand Service Funding groups service trips) Act of 2009 (This chapter details information for service groups and service trips)

Florida State University Student Government Association SGA Financial Manual • 2017 – 18 Florida State University Student Government Association SGA Financial Manual • 2017 – 18

Submitting Requests for Events, Activities, and Promotional Items Overview of the Purchasing Process SGA requires two (2) students from each organization to approve all purchase requests. This is a safety measure to ensure that at least two (2) members of the organization know about funds being spent at all times. Advisors are also required to sign off on purchases over $1000.

Your organization is recognized with SAC, financially certified and authorized, and you have secured funding through one of the ways detailed above.

Now how do you spend the money for your program or promotional items?

1

Submit a purchase request in Nole Central under your organization’s account 15-30 days prior to your event. Be prepared with your organization name, vendor info, Second Authorized Signer Form, event information, flyer with logos, date, time, and location, contract information, and artwork proofs for promotional items.

Be sure to complete all the information accurately!

2

SGA Accounting will review your request and verify forms are completed correctly, your vendor is in the system, the second signer form is accurate, funds are available in correct category, and there are no outstanding receipts.

3

Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance ensures the money is being spent according to SGA policies.

4

The SGA Accounting office works with the university to generate a purchase order (PO) or check.

5

RSO receives email with PO and instructions to submit receipts, or with information on getting the contract signed and how to pick up the check for speaker/performer/DJ.

6

It’s time to make the purchases. Print the PO, select items needed, and give the PO to the vendor. Remember to keep the receipt!

7

Have an awesome event or pick up some great promotional items that you share with the entire student body!

8

Submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of receiving goods/services. Vendors will not get paid until the receipt is submitted so faster is better!

Purchase Request Timeline Established Vendor

Potential Vendor

30 business days prior to

30 business days prior to date

Line Item Purchase

15 business days prior to purchase/event date

20 business days prior to purchase/event date

Blanket Request

15 business days prior to purchase/event date

-

Interdepartmental Requisition (IDR)

15 business days prior to purchase/event date

-

Contractual Service 17

purchase/event date purchase/event Florida State University Student Government Association SGA Financial Manual • 2017 – 18

SGA Accounting is unable to expedite any paperwork or processes for spending SGA funds. It is important to plan far enough in advance to ensure adequate processing time for all purchase requests.

“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.” — Lao Tzu

2017 Senate Guidebook | 25

When to Go to Student Senate

Your organization will need to attend a Student Senate meeting if: • You plan on having a plated dinner • Your RSO wants to go on a trip • You want to spend over $3,000 on a contractual service

• You want to host an event offcampus • You need money to host a program

Vendors There are many companies, or vendors, that take Purchase Orders from the university.

These vendors have an agreement with the university, and are frequently visited by RSOs like the Publix on Ocala, Costco, T-Formation, Hungry Howie’s, or Red Elephant (see the Existing Vendor Highlights table below). Existing vendors are the easiest companies to do business with due to this relationship. Many of these vendors have existing relationships with the University so we are only allowed to purchase items from them (office supplies from Office Depot or rental cars from Enterprise, for example).

Vendor relationships are important! Remember to submit information on time and communicate often with vendors to maintain FSU’s reputation.

You can visit the University Shopping Guide (https://procurement.fsu.edu/how-buy/ shopping-guide) or ask the SGA Accounting Office to check if a company you want to work with is a vendor in the University system. Please note, there are some companies that are not vendors in the system that will NOT accept purchase orders, including: Best Buy, JoAnn’s Fabrics, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s. You cannot make purchases from these companies with an PO. There may be a company that you want to work with that is willing to become a vendor after you discuss this opportunity with them. To do this, the vendor must complete University documentation and submit federal reporting information to the university. The RSO should tell the vendor that the company must complete the “FSU Substitute IRS Form W9” located on the Procurement Services website http://procurement.fsu.edu/Forms. Contact the SGA Accounting office if your organization is unsure of the vendor status. Please note: SGA Accounting cannot process any purchase requests for vendors not in the system. It is up to you to communicate with the possible vendor about what they need to do prior to submitting your request.

“Leadership should be born out of the understanding of the needs of those who would be affected by it.” — Marian Anderson 26 | 2017 Senate Guidebook

Grocery Store Vendors

Costco, Publix on Ocala, Winn Dixie on West Tharpe

Food Service Vendors

Andrew’s Catering, Chuy’s, Hungry Howie’s, Gordo’s, Moe’s, MoMos, Newk’s, Red Elephant, Sonny’s BBQ, Super Perros, Seminole Dining

Office Supply Vendors

Office Depot

T-Shirts Vendors

Full Press, Clothesline, T-Formation

Awards Vendors

Awards 4U

Printing and Copying Vendors

UPS Store in the Union, Student Publications

Mailing & Shipping Vendors

UPS Store in the Union

Rental Car Vendors

Enterprise National

Charter Bus Services

Annett Bus Lines, Astro Travel Tours

T-Shirt & Promotional Item Vendors All promotional items paid for with SGA/COGS funds must have the SGA or COGS logo, http://sga.fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA”. Graduate organizations must include the COGS logo or the phrase “Paid for by COGS” or “Funded in part by COGS”. All promotional items purchased with SGA/COGS A&S funds must follow University branding requirements and policies.

When purchasing t-shirts and promotional items, be sure to submit the proof of your project from the company along with your purchase request. Any promotional items that are funded

by SGA/COGS or contain university or SGA imagery must be purchased from a licensed vendor and approved by University branding.

When ordering shirts, be sure that they are accessible to all types of students. Here is a typical breakdown of shirt sizes: Typical T-Shirt Breakdown Small 24% Medium 32% Large 32% X-Large 10% XX-XXX-Large 2%

Printing & Copying The UPS Store in the Union offers copying, mailing, shipping, digital printing, and stationary orders. Contact the UPS Store to receive a quote with a complete description of your needs and complete a line item purchase request.

Description must include: quantity; size, type, color, and weight of stock; color of ink; number of folds; number of pages; and any other pertinent information.

KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts.

Choosing the right color shirt can go a long way in terms of your t-shirt design.

Student organizations are encouraged to use Student Publications for their art design and printing needs. Student Publications is a free service open to all RSOs. RSOs must follow Student Publications timelines and policies and bring their own paper for printing. The only acceptable paper is:

Roll of Paper

Ream of Paper

HP1412A (or HEW1412A) 24’’x100’

0393122 (Office Depot Item No.) 8.5’’x11’’, 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)

Both types of paper can be ordered online through Office Depot. RSOs are restricted to two rolls of Paying for Travel with A&S Funds paper or one ream of paper, or a combination of the two types of paper, per semester Travel Processes work a bit differently than programming purchases, so please read the below information in detail and visit the SGA Accounting Office with any questions.

Florida State University Student Government Association 8

SGA Financial Manual • 2017 – 18

There are two ways that SGA can process finances for student travel; prepaid expenses of conference registration and automobile rentals, and reimbursements to students for out of pocket expenses. The traveler will be reimbursed for approved expenses after returning from the trip and submitting the travel receipts within 30 days. In order for students to be reimbursed, the RSO must submit a Travel Request for them through the Purchase Request on Nole Central, and their name must be clearly displayed on any invoices or receipts. As with all purchases, SGA requires two (2) student leaders to sign off on the requests.

“Don’t be afraid of your fears.

They’re not there to scare you.

They’re there to let you know that something is worth it.”

— C. JoyBell C. 2017 Senate Guidebook | 27

MARKETING STUDENT PUBLICATIONS PUBLICATION REQUIREMENTS

Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to:

Student Publications can provide these services, so long as your organization’s event meets these requirements: •

Does not promote fundraising

•

Does not promote events held at private residences

•

Does not require a fee or donation to participate in or attend an event

DON’T OVERDO IT! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need.

Student Publications can always print more at a later date.

• • • • • •

Business Cards Flyers Handbills Posters Banners T-Shirt Designs

• • • • • •

Logos Buttons Invitations Programs/Booklets Event Photography Social Media

AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.

QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.

PRINT WHAT YOU NEED Housing ............................................................................................195 Flyers DSA Marketing ................................................................................... 10 Flyers Tabling Regular Events ............................................................... 50 Handbills Tabling Larger Events ........................................................ 100-150 Handbills Tabling Involvement Fairs ............................................... 200 - 300 Handbills

SOCIAL MEDIA TIPS 20% • • •

SELF-PROMOTIONAL

Plan, write, and publish posts Create original graphics Start conversations and inform

28 | 2017 Senate Guidebook

80% • • • • • •

SHARING & RESPONDING

Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!

DESIGN/PRINT TIMELINE 1

Finalize Event Date, Time, and Location

2

Submit design request at: sga.fsu.edu/student-pub.shtml 15 Day Turnaround

3

PLAN AHEAD!

First Draft and Revisions Revision requests turned over after 24 hours at earliest Maximum three (3) content revisions.

For complete revisions, repeat step 2.

4

Final Draft

5

Request to Print (Tell us Quantities and Sizes)

Student Publications graphic designers are students too. Be sure to give them plenty of headsup notice for any design job you need to get done.

As a general rule, we ask that all organizations give Student Publications 15 days notice.

Same day or overnight

Printing, Cutting, Folding, and Assembling.

6 7

Digital Final Draft Submitted to Agency

Pick-Up

Uploaded to SGA Website

Uploaded to SGA Social Media Accounts

Uploaded to University Calendar (once EP is approved)

PHOTOGRAPHY TIMELINE 1

Finalize Event Date, Time, and Location

2

Your agency must obtain publishing consent from all participating parties in order for events to be photographed

3

Submit photography request at: sga.fsu.edu/student-pub.shtml

DON’T FORGET THE EVENT PERMIT! Event permits are required for accounting and reserving space. Before submitting your request, remember to fill out your event permit!

7 Day Advance Notice

4

Student Publications checks Photographer Availability Considers priority events and class schedules.

If students can or cannot attend, they will notify you via email in advance. There are no guarantees.

5

Photographer(s) attend event based on availability

6

Photographer(s) edit photos taken

“For me, I am driven by two main philsophies: know more today about the world than I knew yesterday and lessen the suffering of others. You’d be surprised how far that gets you.

- Neil deGrasse Tyson

7 Day Turnaround

7

Uploaded to SGA Social Media Accounts

Burned to data DVD for your use

2017 Senate Guidebook | 29

• We believe that SGA offers students • We believe that SGA offers students hands-on, experiential, outside of the hands-on, experiential, outside of the classroom learning. classroom learning.

SGA SGA STAFF STAFF

• We believe that advising thethe students • We believe that advising students of of SGA is a situational process of of SGA is a situational process challenge and support. challenge and support.

• We believe that diversity of thoughts, • We believe that diversity of thoughts, ideas, and identities bring a richer, more ideas, and identities bring a richer, more educational dialogue to leadership and educational dialogue to leadership and the campus community as a whole. the campus community as a whole.

• We believe that all students have the • We believe that all students have the potential to serve, lead, advocate on behalf potential to serve, lead, advocate on behalf of their peers, create change, and be of their peers, create change, and be positive financial stewards of their funds. positive financial stewards of their funds.

• We believe that students learn through • We believe that students learn through engaging in the leadership process, engaging the leadership process, and that the in limitless opportunities and that the limitless opportunities within SGA is a venue to practice that within SGA a venue practice that leadership andishone theirtoskills. leadership and hone their skills.

The staff of the department of Student The staff of the department of Student Government at Florida State University assist Government at Florida State University assist students in reaching their full potential. With a students in reaching their full potential.

With a focus on leadership and identity development, focus on leadership and identity development, belonging and inclusion, civic engagement and belonging and inclusion, civic engagement and participation, and financial responsibility and participation, and fi nancial responsibility and stewardship, SGA staff advocate and support stewardship, SGA staff advocate and support traditions, initiatives, and communities that traditions, initiatives, benefi t the student body.and communities that benefit the student body.

Danielle Morgan Acosta Danielle Acosta Director of Morgan Student Affairs Director of Student dmacosta@fsu.edu Affairs dmacosta@fsu.edu (850) 644-1811 (850) 644-1811

• SGA Policies SGA Policies •• Senate & Executive Branch Senate & Executive Branch •• SGA General Questions •• Agencies & Bureaus SGA General Questions • Agencies & Bureaus

Kim Dicks Business Manager of Student Affairs Kim Dicks kdicks@fsu.edu Business Manager of Student Affairs (850) 644-0940 kdicks@fsu.edu (850) 644-0940 • SGA Accounting Policies •• Purchase and Travel Requests SGA Accounting Policies •• Financial Certifi cation Purchase and Travel Requests •• PAC & RTAC Financial Certification • PAC & RTAC

• • • • •

• • • •

Mecia Lockwood Student Coordinator Mecia Program Lockwood mclockwood@fsu.edu Student Program Coordinator (850) 644-0939 mclockwood@fsu.edu

(850) 644-0939 • Black Student Union • Hispanic/Latino Student Union • Black Student Union • Hispanic/Latino Student Union

30 | 2017 Senate Guidebook

• • • •

Carolyn Harris Carolyn Harris Assistant Director of Student Affairs Assistant Director cjharris@fsu.eduof Student Affairs cjharris@fsu.edu (850) 644-4850 (850) 644-4850 Leadership Institutes •Class Leadership CouncilsInstitutes •Asian Class CouncilsStudent Union American Union •Women Asian Student American Student Union Central •Nole Women Student Union • Nole Central Josh Kinchen Student Coordinator JoshProgram Kinchen & Agencies and SafeCoordinator Zones Student Program jkinchen@fsu.edu & Agencies and Safe Zones (850) 645-0908 jkinchen@fsu.edu (850) 645-0908 Pride Student Union & Student Safe Zones •Allies Pride Union Congress Graduate • Allies & of Safe Zones Students (COGS) Study Employment •Work Congress of Graduate Students (COGS)

• Work Study Employment Mattie Durham SGA Administration Mattie Durham Senate Program Assistant SGA Administration Senate mdurham@fsu.edu Program Assistant (850) 644-1814 mdurham@fsu.edu Senate Procedures (850) 644-1814 Bills & Resolutions • Senate Procedures Time Sheet Management • Bills & Resolutions Payroll Processing • Time Sheet Management • Payroll Processing

• • • •

Carolyn GriffiGriffi n n Carolyn Executive Branch Executive Branch Program Assistant Program Assistant cgriffi n@admin.fsu.edu cgriffi n@admin.fsu.edu (850)(850) 644-0078 644-0078 Payroll Appointments • Payroll Appointments Key & Swipe Access • Key & Swipe Access SGA Applications • SGA Applications Executive Branch Assistance • Executive Branch Assistance

Whitney Brown Whitney Brown COGS Program Associate COGS Program Associate wnbrown@fsu.edu wnbrown@fsu.edu (850) (850) 644-6950 644-6950 • COGS Procedures • COGS Procedures • Graduate Student GrantGrant Funding • Graduate Student Funding • Graduate RSO Accounting • Graduate RSO Accounting

Ben Young Ben Young Designer Web/Print Designer Web/Print byoung@fsu.edu byoung@fsu.edu (850) 644-0089 (850) 644-0089 • • • •

Website Development and Maintenance • Website Development and Maintenance Logo Design • Logo Design T-shirt Design • T-shirt ITS LiaisonDesign • ITS Liaison

Priscilla Jean-Louis Priscilla Jean-Louis Accounting Representative Accounting Representative pjeanlouis@fsu.edu pjeanlouis@fsu.edu (850) 644-0940 (850) 644-0940 • Nole Central Student Accounts • Nole Central Student Accounts • Purchase and Travel Requests • Purchase andand Travel Requests • Purchase Orders Receipts • Purchase Orders and Receipts

Media Specialist Media Specialist (850) 645-0160 (850) 645-0160

• Nole Central Student Accounts • Nole Central Student Accounts • Purchase and Travel Requests • Purchase and Travel Requests • Purchase Orders and Receipts • Purchase Orders and Receipts Amy Carroll Carroll MediaAmy Specialist Media Specialist amy.carroll@fsu.edu amy.carroll@fsu.edu (850) 645-0160 (850) 645-0160

• Print Design • Print Design • Marketing Strategies • Marketing Strategies • Student Publications Student Staff • Student Publications Student Staff

Kris Castro Kris Castro Graduate Student Co-Advisor Graduate Student Co-Advisor Student Government Association Student Government Association kcastro@fsu.edu kcastro@fsu.edu

Daniel McBurney Daniel McBurney Graduate Student Co-Advisor Graduate Student Co-Advisor 69th Student Senate 69th Student Senate dmcburney@fsu.edu dmcburney@fsu.edu

Christiana Akins Graduate Student Co-Advisor Christiana Akins Asian American Student Union Graduate Student Co-Advisor cdakins@fsu.edu Asian American Student Union cdakins@fsu.edu

Maria Martinez Graduate Student Co-Advisor Maria Martinez BlackGraduate Student Union Student Co-Advisor mcmartinez2@fsu.edu Black Student Union mcmartinez2@fsu.edu

Audrey Graser Graduate Student Co-Advisor Audrey Graser FLI & Class Councils Graduate Student Co-Advisor agraser@fsu.edu FLI & Class Councils

Jane Rodriguez Graduate Co-Advisor JaneStudent Rodriguez Hispanic/Latino Student Union Graduate Student Co-Advisor jrodriguez4@my.fsu.edu Hispanic/Latino Student Union

Carlo Morante Graduate Student Co-Advisor Carlo Morante Pride Student Union Graduate Student Co-Advisor cmorante@fsu.edu Pride Student Union cmorante@fsu.edu

Gabrielle Garrard Graduate Student Co-Advisor Gabrielle Garrard Women Student Union Graduate Student Co-Advisor ggarrard@fsu.edu Women Student Union ggarrard@fsu.edu

agraser@fsu.edu

jrodriguez4@my.fsu.edu

2017 Senate Guidebook | 31

ALLIES & SAFE ZONES Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and Two-Spirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Government Association at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.

101 • • • • •

Fri. September 8 Wed. October 4 Wed. October 18 Tue. November 7 Tue. December 5

9:00 am - 12:00 pm 5:30 pm - 8:30 pm 2:00 pm - 5:00 pm 9:00am - 12:00 pm 1:30 pm - 4:30 pm

200 Level

SSB 214 SSB 214 SSB 214 SSB 208 SSB 208

1250

PARTICIPANTS*

96 15 SESSIONS

ACTIVE FACILITATORS

+ 66 SCHEDULED

30 REQUESTED

24 TOTAL FACILITATORS 1

2

3

4

5

3

4

REPRESENTING 8 DEPARTMENTS

*Since 2013

• 201: Trans Ally Tue. October 24 • 10:00 am - 12:00 pm • SSB 219

A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.

• 202: Personal Identity Development Thu. September 21 • 2:00 pm - 4:00 pm • SSB 214

A workshop that engages participants in exploring their own identity development as allies using identity development models, reflection tools, and interactive exercises. Identity development of LGBTQ+ individuals will also be discussed and examined using multi-media and discussion.

• 203: Navigating the Holidays Wed. November 15 • 1:30 pm - 3:30 pm • SSB 208

A workshop that engages participants in understanding the dimensions of LGBTQ+ students’ experiences of going home for the holidays. This conversation-based workshop will include: dialogue regarding holiday dinner table discussions around religious beliefs and politics, navigating a nonsupportive environment, and resources for students unable to go home.

96%

of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.

“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.”

“I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”

301

Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.

Dates/Times don’t work for you?

Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.

Visit safezone.fsu.edu to register and for more information 32 | 2017 Senate Guidebook

5

safezone.fsu.edu

FSUAlliesSafeZones @AlliesSafeZones

2017 Senate Guidebook | 33

We believe no student should be harmed, demeaned and/or put at any safety risk while joining, during membership or after membership of any student organization, club, group or university entity.

What is hazing?

“Hazing is defined as any group or individual action or activity that endangers the mental or physical health or safety or which may demean, disgrace or degrade any person, regardless of location, intent or consent of participant(s). Although hazing is generally related to a person’s initiation or admission into or affiliation with, any group or organization, it is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the organization, for a charge of hazing to be upheld. The actions of active, associate, new and/or prospective members of an organization may be considered hazing.”

– FSU Student Conduct Code

upholdfsu

#fsuhazingprevention

For more information about hazing hazing.fsu.edu To report hazing report.fsu.edu For a chance to win amazing prizes at the beginning of the fall semester, complete the hazing prevention training at fsu.prevent.zone

34 | 2017 Senate Guidebook

What have a I learned from conversations about students in my college about their needs? How can Senate help?

2017 Senate Guidebook | 35

Notes

What A&S Funded events have I attended representing Senate? What have I learned?

36 | 2017 Senate Guidebook

What questions do I have about statutes that “Facemay yourlead fears; to live newyour passions, be dedicated legislation? to your truth.�

- Billie Jean King

2017 Senate Guidebook | 37

Notes

How can Senate better support the entire Florida State University “You’ll never body? find peace student of mind until you listen to your heart.”

- George Michael

38 | 2017 Senate Guidebook

What “A truedoleader I hopehas to the accomplish confindence during to stand my alone, time the in Student courage to make tough decisions, Senate? and the compassion to listen to the needs of others.�

- Douglas Mc Arthur

2017 Senate Guidebook | 39