All meetings & All agreements of Languagesforall

This document contains all the meetings and agreements of the online meetings that we have had during these 9 months of work (from January23 to September23).

-LANGUAGES FOR ALL- ERASMUS+ 2022-1-ES01-KA210-SCH-000083536

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AGREEMENTS ( 1ST GOOGLE MEET , JANUARY,31ST .2023) 1.-Teachers with responsibility in English language teaching in our schools who want to participate in this project .Ages of the students who are going to travel.How many students?How many teachers?How many days for each mobility?...

For each mobility: ● 2 teachers(6 total) ● 3 students(9 total) …what about travelling 4 students? The same price for the room in a hotel¡¡¡ ● 7 days ● At the same hotel in the town.

2.-Management activities: we have approved some money for this point...do we plan a meeting in a city of Europe before Rumania? Where do we spend this money?Other options? Can we reserve it to solve economic problems in the future?More days? more students? ● No time to talk about it.

3.-Mobility to Rumania:Choose the best dates taking into account exams,weather,residences,flights prices....Activities before travelling,activities there(all of them?) students with families in their own houses? ages of the students,parents autorisations… ● Mónica is going to plan it .Dates:May /June ● Students at the same hotel. ● Ages:12 years old 4.- Do we start spending money that we haven't received yet?

No.

5.-More agreements::

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JUAN LUIS wants to receive all the questions by email:Grant questions,National Agencies conditions,etc… ● JUAN LUIS is going to upload the contract(in spanish) ● Everybody is going to get more information from their NA. ● The project has started.We are not going to spend money but we are going to start with the responsibilities each one has got.

ANYTHING ELSE?(Please add something)

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23/02/23 2nd GOOGLEMEETING

1.-ABOUT GRANT Spain is going to receive all the grant divided in 2 times.We haven't received the money yet.

When we receive the grant we will receive THE MOBILITY TOOL with it.

2.-ABOUT CHANGING DATES IN THE TRAVEL TO ROMANIA Everybody is going to suggest the best or the most appropriate dates to travel to Romania. Please study flights ,hotels,students exams,family situations…etc Everyone is going to send an email to Juan Luis explaining their suggestions about dates.

3.-MORE DOUBTS ABOUT NATIONAL AGENCIES. Everybody is going to write them and send them by email to Juan Luis.

Juan Luis will try to answer them or to ask the spanish agency 5.-DOUBTS ABOUT MANAGEMENT ACTIVITIES 3

Juan luis asks about the amounts that appears in this first section of the project(salaries..9000€,supplies 1576 €,final event for dissemination…500 €) We are going to continue talking about it.Try to keep them and use them to help others amounts??

4.-WORK WITH OUR STUDENTS Juan Luis is worried about students and the project time.He suggests starting with activities with the students such as video meetings, google spaces …or any other ideas from the project.

I will attend two or three important events/symposiums in May. It will be better to define the mobility date as soon as possible.Also one of my students who I am planning to take mobility is 8th grader. She is going to take an important exam on 4th June .The initial thing is getting money and deciding the students then booking flight tickets. When we decide the students we can organize an online meeting so that they can meet and talk before the mobility. We will also found an eTwinning project to disseminate and load the activities .(Fatma Kul)

Possible dates to Romania: 3rd week of May We have to know: 1. How are we going to divide the money? Are we going to receive the money as a whole or will there be money specifically for flights and individual support and management activities?

2. Do you need the invoices or any other documents to confirm the expenses?

3. Are you going to transfer the money to our schools?

4. Shouldn’t we have topics to work with the students?

(Cândida Grijó) (Juanlu) 1.-How are we going to divide the money? Are we going to receive the money as a whole or will there be money specifically for flights and individual support and management activities?

WAITING FOR THE ANSWER FROM MY NATIONAL AGENCY 2.-Do you need the invoices or any other documents to confirm the expenses? YES ,PLEASE 3.-Are you going to transfer the money to our schools?YES,SEND ME ALL THE INFORMATION TO TRANSFER MONEY 4

4.-Shouldn’t we have topics to work with the students? YES, I THINK WE HAVE TO START SOON THE FOLLOWING TEXT IS FROM THE PROJECT...

The expected results are: - collaborative spaces (google drive and a wakelet) where to store all the presentations, pictures, video materials, materials that children will create (logo, poster); - project logo; - project poster; - meeting videos; - picture collages with teachers and children getting familiarized with Romanian traditions and places children and teachers are going to visit.

- We will fill some observation sheets in order to create the handbook for teachers. They will contain relevant information about the carried activities and used methods.

- digital skills for teachers and students;students will gain awareness of the importance of -language learning;teachers will improve their teaching methods.

POSSIBLE DATES: 3rd or 4th WEEK OF MAY Monica Avadanii Juan Luis, please ask your National Agency if we have to implement the project exactly we wrote. I'm interested if we will receive equal amounts of money and if we can take another number of teachers and students in mobilities. I want to come with 3 teachers and 5 children. That doesn't mean that I would ask for a larger amount of money.

I started to ask for offers. Please tell me with how many students and teachers would you come. What do you think about having lunch at our school? I asked for an offer to a catering company. Do you have children with special requests? vegetarian, vegan?

How do you think they will be grouped in the rooms? What about you, teachers?

I`m starting to ask for offers and send them to you.

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Im going to write in this chart the conclusions after the 2nd meeting and a reasonable time to suggestions.

CONCLUSIONS (2nd MEETING) Turkey

May,1-28 (except May 14 as we have president election here)

Etwinning project, project webside…

IBAN:TR16 0001 0023 1966 9072 5750 10 SWIFT code:TCZBTR2A The owner of the account: Salihli 50. Yıl Ortaokulu Müdürlüğü The name of the account: LANGUAGES FOR ALL

Romania

May,15-21

Youtube channel,wakelet

Portugal

May,15-21

Handbook for teachers…(this must be done during the project…we have to discuss together first)

COUNTRY

BEST DATES START WORKING WITH… TO TRAVEL TO ROMANIA

Spain

May,15-28

Name: ESCOLA EB 3 S DR JOAQUIM GOMES FERREIRA ALVES Account 0829000282830 IBAN PT50 0035 0829 00000282830 76 BIC SWIFT CGDIPTPL TRANSFER MONEY TO (Please,all the details)

Logo & poster of the project

Juan Luis I have the same doubts as Monica.

What are the rules for the distribution of money? How can we use it? It’s very difficult to book flights to Romania within the budget that is established in the project. You know that we should have the money 6

according to the distances of countries rule of Erasmus+) and in this project we haven´t. What do we need money for the salaries or supplies for? What’s that?

Can we take more children? I also would like to take more children.

As it’s the first project that we have that we don’t have our own money, we asked our financial entities if we can have money in our school account that comes from another country. We have strict rules here in Portugal with this aspect.

I´ll tell you later.

(Cândida Grijó) Hi

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30th MARCH 23

3rd GOOGLEMEETING

(Monica Avadanii ) 1.-Juan Luis, please ask your National Agency if we have to implement the project exactly we wrote. I'm interested if we will receive equal amounts of money and if we can take another number of teachers and students in mobilities. I want to come with 3 teachers and 5 children. That doesn't mean that I would ask for a larger amount of money.

2.-I started to ask for offers. Please tell me with how many students and teachers would you come.

3.-What do you think about having lunch at our school? I asked for an offer to a catering company. Do you have children with special requests? vegetarian, vegan?

How do you think they will be grouped in the rooms? What about you, teachers?

I`m starting to ask for offers and send them to you. (juan luis) 1.-Not exactly,they understand small changes:dates,expences,numbers of people travelling…but small changes.I think you know what I mean.

You suggest 3 teachers and 5 students,it is a big change¡¡¡ 8 people travelling ¡¡¡ in the project you were 5. And about the others teams?

“That doesn't mean that I would ask for a larger amount of money”.......are you serious??

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2.-As you know ,we are going to be 6 teachers and 9 students(perhaps we can have 1 more in each team,so 12 students)WE MUST THINK ABOUT IT¡¡¡ ITS 681 EUROS MORE FOR ONE STUDENT MORE IN EVERY MOBILITY(275/transport & 406/support)....we can start with Romania and see the expenses.

3.-We trust on you¡¡¡Please try to find a good and no expensive place to stay

and the same for the meals¡¡ Please ,send us prices to check the best options.We can have clear idea with the prices…but we trust on you,remember.

(Cândida Grijó) I have the same doubts as Monica.

1.-What are the rules for the distribution of money? How can we use it?

It’s very difficult to book flights to Romania within the budget that is established in the project. You know that we should have the money according to the distances of countries rule of Erasmus+) and in this project we haven´t.

2.-What do we need money for the salaries or supplies for? What’s that?

3.-Can we take more children? I also would like to take more children.

4.-As it’s the first project that we have that we don’t have our own money, we asked our financial entities if we can have money in our school account that comes from another country. We have strict rules here in Portugal with this aspect. (juan luis) 1.-I think we can distribute the money following the concepts of the project in each mobility: A.-transport for teacher and students(275 euros/person) B.-teacher support(106 euros/person/day) c.-student support(58 euros/person/day) With these numbers we “should” find flights and hotel+maintenance(3 meals) The distance is important:iN SPECIAL CASES we can use the money from MANAGEMENT ACTIVITIES to complete the budgets above indicated.

2.-I agree with you.I dont really know what it is for.I did not write this part of the project.In my opinion we should keep this money to balance special situations 8

3.-I believe that taking into account the budgets and thinking about double rooms in hotels perhaps we can add only one student more…(we are going to book 2 rooms for students with 4 beds).But no more teachers.All the teams must respect this rule.Only 2 teachers.

3.-I would like to send you the money following the quantities from point 1 As you know Im not sure if you are going to have enough money to pay your flights with 275 euros/person …Please ,have a look at the flights and see the prices to go and come back to Bucarest Airport.

MY SUGGESTIONS TO TRAVEL TO ROMANIA:(PLEASE MONICA,HELP US) 1.-TRAVEL TO BUCAREST AIRPORT BY PLANE AND THEN TO HALCHIU

BY BUS(PRIVATE BUS ALL THE TEAMS TOGETHER….WE MUST TRAVEL THE SAME DAY¡¡¡¡¡),BY A RENTAL VAN ?

2.-IN HALCHIU WE SHOULD FIND THE CHEAPEST PLACE TO STAY FOR THE 3 TEAMS:NIGHTS AND MAINTENANCE…but remember we are travelling with kids¡¡¡¡¡

Juan Luis, You have to ask your agency to see if I can have access to Beneficiary Module, because as you know Fátima is not the contact teacher anymore. My national agency informed me that it was the Spanish that should do that. It must be me now. Could you please check out that?

(Cândida Grijó) Sorry to insist, but besides what I wrote above, my concern is that I need to know the following: ●

Is the money coming as a whole or is it considered in parts: management+flghts+individual support. ● Please clarify what is meant by “salaries” and “supplies”: what is this money for? How can/should it be used? ● What documents/proofs will be needed considering the use of money.

The rules are strict in what money from the EU is concerned.

(Cândida Grijó) 9

DEAR CANDIDA: I RECEIVED THE MONEY AS A WHOLE(80%,48000 EUROS).THIS MONEY IS FOR EVERYTHING AND FOR THE 4 TEAMS.IT IS NOT POSSIBLE TO DIVIDE MONEY IN 4 PARTS BECAUSE MY NATIONAL AGENCY SUGGESTED ME NOT TO DO THAT. (its easier to control expenses,step by step…don't you think that?and in the other hand that's the only way to balance and compensate the distance between countries when you book flights) IN THIS FIRST TRAVEL TO ROMANIA I WILL SEND MONEY TO PORTUGAL TEAM, TURKISH TEAM AND SPANISH TEAM .

AS ROMANIA(MONICA) IS GOING TO BOOK THE HOTEL AND MAINTENANCE FOR THE 3 TEAMS AND SHE IS NOT GOING TO PAY THEM.EACH TEAM IS GOING TO PAY HOTEL AND MAINTENANCE IN ROMANIA. I UNDERSTAND THE FAREST COUNTRIES ARE GOING TO PAY MORE MONEY THAN 275 EUROS/PERSON BUT THATS WHY I WOULD LIKE TO HAVE AN IDEA ABOUT FLIGHTS PRICES TO SEE THE NEW QUANTITY I MUST SEND TO YOU. THE SPANISH TEAM IS GOING TO DO THE SAME,AND TURKISH TEAM TOO. BUT PLEASE,”THE MONEY WE HAVE IS THE MONEY WE HAVE” ABOUT DOCUMENTS/PROOFS …..YOU WILL ASK FOR A FORMAL INVOICE(FORMAL BILL) WITH YOUR SCHOOL DETAILS TO YOUR TRAVEL AGENCY ABOUT SALARIES AND SUPPLIES…..PLEASE,SEE THIS PART AS AN EXTRA MONEY(THAT IS WHAT IM DOING¡¡¡)

(Fatma KUL) First I have to say that we need to decide the mobility date. Because we have president election on 14th May here. Except this day, we are available during May. Concerning having lunch at school, I agree with Monica. She can arrange a catering company.

For transportation,if we land at a close time ,all the partner rent a van to go to Broşov. It will be much cheaper.

For accommodation, it won’t be easy to find a suitable place in Halchiu that’s why we have to stay in Braşov. In order to book a reasonable hotel, we have to be quick as Braşov is visited by so many tourists in that period.

Concerning the budget distribution , as far as I know it is written in the form that it should be divided equally.We have to obey the form.Also if we don’t have enough money for the transportation, we can use it from project management or teachers’ salaries. Only we have to do is to keep all the bills and tickets to prove payments.

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AGREEMENTS 3rd GOOGLEMEETING (Juan Luis) 1.-Dates………14th,sunday -20th.saturday may (6 nights) 2.-Bank Accounts Romania? Portugal? PLEASE 3.-The way of travelling PORTUGAL SPAIN TURKEY

OPORTO-MADRID-BUCHAREST -Brasov SEVILLE-MADRID-BUCHAREST-Brasov SALIHLI-İZMİR-İSTANBUL-BUCHAREST-Braşov

Monica rents a bus for 15 people to pick up from Bucharest airport Monica books hotel & meals for 15 people in Brasov Monica rents a bus to go to Hilchiu daily?

4.-Changes in the project allowed by the 4 teams.

1.-No more teachers.Only 2 teachers.

2.-One more student. Total students:4 maximum (more money,remember¡¡) Each team decides how many students can fly in each mobility.

We are going to check this change in the first mobility to Romania and see the results(how this decision affects to the total budget).We must think that we have only received 48000 euros,no 60.000 euros.Please, remember¡¡¡

4.-Way of transfering money budget/money/booking/invoice with the detail of the school that pays 5.-Insurances :It is advisable/compulsory to travel with insurance.It must be included in the transport budget .

6.-EACH TEAM IS GOING TO WRITE THE WAY TO DIVIDE THE MONEY AS SOON AS POSSIBLE ……………………………………………………………………………………………………

JUAN LUIS PLAN This is the money we have and how we can divide it for this trip to Romania: Total budget for this mobility to Romania……12.231Euros(over 60,000).WE HAVE IN CASH ONLY 48.000 Euros,remember¡¡¡¡¡)

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Portugal team …….4077 euros(transport teachers,transport students,teacher individual support,students individual support,) Portugal team…….2250 euros(extra money from “salaries”).Remember this money is for all trips.Every team is going to travel 3 times in total.The real extra money should be only 750 euros for this trip….So it is advisable to keep it into account….”the money we have is the money we have,no more”

Turkish team …….4077 euros(transport teachers,transport students,teacher individual support,students individual support,) Turkish team…….2250 euros(extra money from “salaries”).Remember this money is for all trips.Every team is going to travel 3 times in total.The real extra money should be only 750 euros euros for this trip…..So it is advisable to keep it into account….”the money we have is the money we have,no more”

Spanish team …….4077 euros(transport teachers,transport students,teacher individual support,students individual support,) Spanish team…….2250 euros(extra money from “salaries”).Remember this money is for all trips.Every team is going to travel 3 times in total.The real extra money should be only 750 euros for this trip…..So it is advisable to keep it into account….”the money we have is the money we have,no more”

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FATMA KUL TRANSPORTATION; It’s ok to leave from Türkiye on 14th May 2023 for the Turkish team. As we have the presidential election on the same day ,we will be able to depart from Salihli after we vote and then we can go to the airport in İzmir. We don't have a direct flight to Bucharest. That’s why our direction will be Salihli-İzmir-İstanbul and Bucharest.But we have to buy the tickets because they are increasing day by day. Moreover ,going to Braşov to Bucharest with three teams is a great idea. I totally agree with it..(Juan Luis:I totally agree with you) ACCOMODATION; I ensure that my dear friend,Monica will find the best place for us. It should include bed,breakfast and dinner. No lunch. It will be a great opportunity for the students to stay at the same place. They will have time to practice their English.

Also there will be a cultural exchange between them.(Juan Luis:I totally agree with you) FOOD; I can say from my previous visit to Braşov that their cuisine is similar to ours. My students will enjoy tasting Romanian meals. BUT I have to state that we don’t eat

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pork because of our religion. I strongly request from my partners in each mobility for this issue.(Juan Luis: no problem) I have a suggestion for lunch. As we will leave the hotel around 11 a.m, I think fast food (sandwich, hamburger ,etc. ) will be enough for lunch at Monica’s school. It will be much easier and cheaper. I think Monica can find a catering company dealing with this.(Juan Luis: I trust on Monica.In this trip she is the host.)

BUDGET; Let’s try this mobility with 2 teachers, 3 students. We can update the numbers in other mobilities according to our experiences during the first mobility.It is better to obey the number that was written in the form. I want to say that we only talk about the partners who will have mobility. (Juan Luis:yes,I suggest minimum 2,maximum 4…This is a money question and a internal decision of each team) But the host school needs money for some preparation,too. (Juan Luis:in my country it isnt allowed…how did you get the invoice? Teachers are state servants) That’s why I still insist that we should divide the budget among us equally at the beginning.(Juan Luis: I can not agree with you,sorry .My NA says:”work step by step,trip by trip”) Also for each money transmission, the bank gets a promotion and I will lose nearly 100 Euros totally.(Juan Luis: sorry,but what can I do?Banks are “robbers”everycountry) It is an important amount for me.If we don’t have the money in our account, it is impossible to buy or decide to do something beforehand. I have already created an account for our project and shared the information in the form.(Juan Luis:Thanks for being the first,Fatma.We received money too late,and now we are discussing the way of divide money…and from last thursday 30th only you and I have suggested ideas .See the point 6 of 3rd googlemeeting agreements”:6.-EACH TEAM IS GOING TO WRITE THE WAY TO DIVIDE THE MONEY AS SOON AS POSSIBLE. This thursday,4th March I will send you money following the unique plan is written.) …………………………………………………………………………………………………

Juan Luis, Mobility to Romania 12.231.00 euros (Total budget) Portugal Transport - 2 teachers + 3 students 1325 euros Individual support - Teachers 2X106 eurosX7 days= 1484 euros Individual support - Students 3X58 eurosX7 days= 1218 euros Total - 4077 euros That’s what we should have (Portugal; Spain; Turkey) 13

Of course, we need extra money. You’re saying that we have 2250 euros. Is this extra money only for transports? PLEASE,READ ABOVE JUANLUIS PLAN.(JUAN LUIS) I’ve sent to you a budget for six people; but I decided only taking 3 students.

I can only book tickets If I have the money on my school account.

I need to buy 5 insurances.

How much money do you intend to transfer? PLEASE,READ ABOVE JUANLUIS PLAN.(JUAN LUIS) That’s what we should know. My headmaster is very concerned about this.

My school account is Name: ESCOLA EB 3 S DR JOAQUIM GOMES FERREIRA ALVES Account - 0829000282830 IBAN PT50 0035 0829 00000282830 76 BIC SWIFT CGDIPTPL

Cândida Grijó

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4th GOOGLEDOC/ GOOGLEMEETING Tuesday ,25th,APRIL ,2023 14

TRIP TO ROMANIA PLANNING

TEAM

Arrive at Bucharest Airport ( time)(flight)(...)

Bus to pick up all teams.

(Time and meeting point)

Team members (real information)

Portugal We ‘ll arrive on sunday 14th, in Bucharest(Otopeni) at 13.10

2 teachers Cândida and Helena (women) We ywill stay in the same room as the girls.

Maria Luís (girl); Helena (girl); Gonçalo (boy) As he is the only boy, it’s not correct, according to our school, that he shares the room with an adult.

Turkey

2 teachers(one male,one female) 3 female students and my daughter

We will probably arrive at Bucharest at 8.15 a.m on Sunday and will depart from Bucharest at 21.40 p.m on Sunday

Departure from Bucharest airport.

We will depart from Bucharest at 21.40 p.m on Sunday

We will stay in the same room.My tree female students can stay in the same room. My colleague,Erka m can share his room with a male student.

Spain

We probably arrive at O:55 am Sunday 14th and spend one night in a hotel close to the airport.

The following day we

2 teachers: Julia (woman),JuanL u (man) 3 students: Luz(girl),Ariadn 15

We will leave at 15:50 ,on saturday,20th We willl need 6 nights at Brazov hotel

can be at the meeting point in the airport where MONICA´S BUS IS WAITING FOR ALL OF US.

a(girl) and Muriel (girl) We need 2 bedrooms with 2 twin beds each one for the 3 Girls and the Teacher( woma n).The teacher will share the bedroom with a spanish student One single bed for the Teacher( man).

Check in: Sunday,14th Check out:saturday,20th

We willl need 6 nights at Brazov hotel Check in: Sunday,14th Check out:saturday,20 th

1.-Please,each team should complete this chart as soon as possible to help Monica with the bus.

2.-As we agreed in the last meeting,Monica will try to find a hotel for 3 teams in Brasov.

But we should realize that she must find 9 double bedrooms WITH TWIN BEDS at the same hotel and I think it isn't going to be easy.What do you think, Mónica?

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27th of april ,2023 Juan Luis ACCOMODATION PLAN

IN BRAZOV

1.- I THINK THAT AT THE DATE OF TODAY WE SHOULD BOOK 3 TWIN BED ROOMS FOR EACH TEAM IN THE HOTEL WE CONSIDER THE BEST OPTION. I THINK MONICA IS NOT GOING TO BE ABLE TO BOOK FOR ALL TEAMS,BUT IF SHE CAN DO IT ,PERFECT.GIVE US THE INFORMATION ,PLEASE WHAT DO YOU THINK,MONICA? 16

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5th MEETING.HALCHIU MEETING. MAY,18th,2023 (AGREEMENTS) POINTS 1.-Check access to Portugal Beneficiary Module.

Portugal team is not able to enter to this website and complete the Beneficiary Module.The coordinator is going to try to solve the problem but insists that Portugal must be registered in https://webgate.ec.europa.eu/erasmus-esc/home/ by itself.

2.-Spanish National Agency answer about dividing money.

The coordinator is going to send to all teams the email from Spanish National Agency with the instructions to follow about money and the whole project.

3.-Romania trip.Rules,instructions.

In this meeting all teams agree that at the end of may every team must send the official invoices to the coordinator by email to finish this mobility in order to start next one.

4.-Next trip: Turkey.

First of all we need a date (we agreed in October), but we couldn't determine the concreted days . In June the coordinating center will send the money following these instructions agreed in a previous meeting: estimated budget-money-official invoices.

5. Searching for more money.

At this point it is a question of finding a way to solve the problem of lack of money in Portugal, Portugal has used up all the amount given for this trip, 17

while Spain and Turkey assure that they are not going to spend the amount allocated for this trip.

At the end and after a vote with three votes in favour and one against, it was decided to divide in 4 equal parts the section of "supplies" endowed with 1576€.

6.- Bus transport and meals in Romania.

All teams will pay the Romanian team for the lunch as it was decided to do according to the instructions of our agreements (see googledoc).

It was also decided that each team would pay the Romanian team for the transport service which included daily transport to the school and transport to and from the airport. This point has been changed and it is decided that each hosting team in their own country will offer this service to balance the economic effort made by Romania in this first trip.

7.-Just to remind:Official data in the invoices.

“The team that pays an invoice must complete it with their official data from their school and must check this aspect before sending the invoice to the coordinating center”.

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6TH MEETING SEPTEMBER,5TH,2023 18

On the 5th of September we had an online meeting via googlmeet and with the attendance of the 4 partner countries of the project and discussed the following topics: We started with the documents that Monica had posted in the Drive: "Romania suggestions"; "mail to the NA" and "estimated budget Monica"...all of them helped to understand the economic part of the project. We were reminded that we are only going to have 80% of the budget; and we asked each country to fill in the Drive an estimate of the possible expenses for the next mobilities...

On the other hand, it is also reminded that there is an interim report to fill in and that the deadline is 31 October.

Portugal continues complaining that they are not registered in the Eulogin website, but the coordinator reminds them that they can enter with the profile of director until the problem is solved. Portugal commits to enter with the profile of director if necessary to contribute their work in the final report, which can be filled in.

The coordinator assures that all the partners can enter in Eulogin web and that they can complete the final report, all of them are committed to collaborate, and they are going to collaborate in the intermediate report of the Spanish NA that the coordinator will receive soon.

Regarding the budget issue, the coordinator asks that all the countries should express their opinion on Monica's document. The coordinator wants to know the written opinion of all the partners given the importance of the information written there. All of them should propose a way to distribute the money of the budget along the whole project.

4.-The coordinator reminds that there is a document "trip to Turkey" where each country should choose their dates to travel to Turkey in order to see the most convenient for most of them.

He also proposes that each country fills in the work prior to the trip to Turkey in our schools and the final work to be achieved in Turkey.

5.-The coordinator reminds the obligation to make a table of responsibilities of each country.

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7th GOOGLEMEET

SEPTEMBER,26th,2023

On 26th September we had an online meeting in googlemeet and with the attendance of the 4 partner countries of the project and we discussed the following topics: 1.-The coordinator starts by reading the letter that serves as an introduction to the meeting where the coordinator expresses his wish to leave the project and also refers to the Drive's document "situation of the project on september 2023".

This is the letter: INTRODUCTION TO 7TH MEETING( “LAST LETTER”) Yesterday I thought it was a good idea to have a meeting among us to clarify my proposal written in the Drive about "distribuction of money".

But after the last whastsapp conversation from this morning and Document from Mónica sent this evening...I see the situation even more clear.

After 9 months trying to work together and specially last september triying to look for a solution..we still have the same problem:"distribuction of the money".I´m not going to discuss any more.My Position as coordinating country is clear,and ,again, is not accepted.

So only one conclusion is possible:"We cant work together,we are not able to work together...tha´s all.Yes ,and Im sorry.It is easy :nothing happens..the truth is that we can not work together.The project is finished.It is over for me.I will tell my desition National Agency as soon as possible.

In the intermediate report Iwill justify the money spent and the rest of the budget,the money we havent spent willbe returned.I think it is the best option.

You will have more opportunities in the future.Im sure¡¡

And this is the document “situation of the project on september 23”:

-Situation of the project L@ngu@ges4@ll -17th,September´23by the coordinator Juan Luis Ruiz from CPR ADERSA1 -Spain-

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I will try to describe in an objective way the real situation of the project by listing the points that describe the context in which the project is involved.

1.-The project starts on 1 December 22 and ends on 30 November 24. We received the amount of 48,000 € on March 23, being 80% of the total amount which is 60,000 €.

2.-The project lasts 24 months.We have 9 months of project and we have 15 months left.In these 9 months(if we take out the two months of summer it would be 7 months) we have not talked or planned anything of the contents of the project.It is true that everything is written in the project,but I think we should have worked some content before the visit of Romania.We spent all the time talking about the money and the organization of the trip to Romania.

3.-The coordinating country, Spain, apologised several times on behalf of the Spanish National Agency for the late arrival of the money, it had nothing to do, the Spanish National Agency works like this.

4.-I remember that the origin of this project was formed by three people: Fatma, Monica and Fatima.This group was looking for a fourth partner and they found one through Daniela from Croatia.Daniela gave me the contacts and as I liked the project,I was excited about it ,Monica allowed me to enter into the Eulogin platform and after a hard work in a short period of time I completed my part of the project .I was inside¡¡ I must say that I didn't expect that I was the last one to join the group and I was offered the coordination.I did not agree with that but I thought twice and as the project excited me I accepted it.

Then came the departure of Fatima, the incorporation of Candida, the change of director of the Turkish team,the mandates ...etc etc... A whole series of bureaucratic difficulties that were solved little by little, the coordinator worked as hard as he could within the “Eramus Universe “and it was achieved.

5.-The work begins to be coordinated and documents are drawn up with the agreements reached (once a month following the rules) by using videoconferences and using GoogleDrive. These videoconferences began to be correct and the coordinator insisted on having an order of the day to make them more efficient and productive.

6.-The coordinator has always defended that the agreements should be reached in the Drive document that he previously created so that each partner could contribute with their ideas. The coordinator believed that this was the best way of working because it 21

left time to share ideas and these ideas were not lost in the confusion generated by a debate through another medium, such as WhatsApp. Whatsapp has its usefulness, but it's not useful for reflection and the rational contribution of ideas.That's my opinion, of course.

After 6 online meetings and 6 written agreements (see in the Drive), the group prefers to work on Whastapp and create confusion because of it. Right now we are in the middle of the debate about the dates of the trip to Turkey...a reasonable amount of time was given to write the possible dates in the drive, remember that this is where you have to put them, it takes time to write these dates, but in the end the most voted week is chosen democratically by the four teams. Unfortunately the date is not valid, the Turkish team member has unavoidable appointments. We have to look for another date again.The coordinator insists that we have to put it in the Drive...and at the date of this document, only the second proposal of the Spanish team's trip to Turkey mobility is written. Yes, that's right.

In the Drive there are many written documents, but the coordinator has the feeling that the group prefers Whatsapp. So what is he the coordinator for?

7.-We managed to agree on the amount to travel to Romania after several meetings and the constant request to divide the money in four equal parts, the group had not accepted this decision of the coordinator. The amount aproved for the 1st mobility of the budget was added 700 euros and it was decided that 4827 euros was enough.

Turkey had enough and so did Spain. Portugal did not have enough...and they argued that they could not travel under these conditions, even threatening not to travel.

There was a whatsapp conversation where the coordinator said that if they didn't want to travel they were free not to. Monica (Romania) kindly helped the Portuguese team to stay in Romania, so they decided to buy the flights.

The real story is longer: Portugal could have travelled in another way, more economical, but more sacrificed, but they didn't want to do it, they received offers from the Spanish team, but they didn't accept them.

We have to remember that in this mobility Spain had money and Turkey had money too, and they even had an important amount of money left over from this trip for the next mobility.

8.-Stay in Romania: the days were well organised and we enjoyed a good stay.The coordinator observed that the written project planning was not adjusted to the realisation.All the teams adapted to the changes and we accepted them.These changes were understandable,of course.

However, the issue of money came up again. The coordinator was again questioned.

It was asked again that the money should be divided into 4 parts, giving different arguments for this. The coordinator reminded that it was a decision taken and advised by the Spanish National Agency.

His word was doubted and he was asked to document it, the coordinator did so and presented the email where the suggestion of the National Agency appeared in writing.

The next day, the colleague from Romania did not want to understand these words as a request and doubted the validity of this email.

9.-The coordinator seriously asked Turkey and Romania why he was the coordinator.... because Spain is a country with more possibilities to receive aids, 22

maybe?

The coordinator reminds that if Spain was chosen as coordinator, then the suggestions of the Spanish agency regarding the money should be respected for one simple reason: the responsible for all the money (48000/60000 €) is the spanish educational centre. I think the argument is easy to understand, but it seems that it is not accepted, again.

10.-The 5th meeting took place in Romania. The agreements were collected in a document that appears in the Drive. Again the issue of money came up and it was voted that the end of June and that in order to have enough time to buy the flights, the coordinator should send the money. It was also voted to increase the amount with another section of the project (supplies...1576€). The coordinator voted against it arguing that "the money we have is the money we have".This amount should not be touched and even more so when Turkey and Spain had money left over from the first mobility. The calculations were well done.The coordinator was watching that the four mobilities would be realised.These arguments were not accepted.

The date of the second mobility was not fixed, which meant that nobody could buy flights.

The coordinator, in June, sent a document to be signed by the countries that were going to receive the money, in this case Portugal and Romania. It is true that the amount was again 4827€ and not the new approved amount, 5221€, but the coordinator together with the secretary and the principal of the Spanish school agreed that this new amount should not be included, especially when they were not going to receive 100% of the budget.The secretary also suggested that we might not be able to justify this other item. The coordinator, for the first time, decided in an authoritarian and non-consensual way for the good of the project.

11.- The summer holidays arrived and neither Portugal nor Romania had signed the document, therefore they had not received the money.My secretary does not send money without a signature on a receipt.The coordinator did not ask why.He thought that they could sign it in September, or that the principals were already on holidays,that the flights could be taken in September if the date was fixed,which could not be fixed in May,of course.......or other reasonable situation.

12 .-On the 1st of September Romania drew up a document in the Drive, as she had done in Romania talking about money, again. This document was open and she asked everyone to contribute with ideas. Only the Spanish team contributed with ideas.

This document was extremely important. She reminded that the calculations, that the distribution of money had been done on 100% and it should have been done on 80%.

She also reminded that an intermediate report had to be done and that the deadline was 30 November 2023.

13.- The coordinator,again, invited all countries to spend some time on this document 23

and please to make proposals. This was not successful. The idea was that if everyone is aware of how much money there is, it will be more understandable when asking for it. It was also unsuccessful.

14.- Romania decided to have a videoconference, which was necessary to solve issues such as: the intermediate report, to find out which country was going to advance the money (12000€ in total , or 3000€ per country) that was not going to be received until the final report was written and valuated as positive. This in the best case would be in February 2025. It was impossible to make progress on these issues, again, the conversation was about the request to receive the whole amount and divide the 48.000 euros in 4 parts. The coordinator kept repeating that this could not be possible and that please the decision of the coordinator would be respected and accepted.

15.- Portugal starts, again, to say that they cannot go to Turkey and that the flights are very expensive.Again, it is the only country that complains about this. Spain does not complain and spends time looking for cheap flights. Romania tries to help Portugal by suggesting a document in the Drive where she wants to calculate an approximation of the expenses that we still have to spend until the end of the project, including the mobilities to Portugal and Spain. So far this document is only completed by Spain.

All this, which seemed to be to help Portugal in its organisation, turned out in the last conversation to be to justify and argue that the money should be divided in 4 parts and that it should be sent to each team. The coordinator is not listened to,again.

16.-Romania writes a letter and uploads it to the drive to demand to the spanish national agency that the money has to be distributed in 4 parts as soon as possible, arguing that the trips cannot be organised. Spain replies that the trips can be organised and that Spain and Turkey even had money left over from the last trip to Romania.

The coordinator accepts the help of Romania for the realisation of the project and the intermediate report but insists that he will not distribute the money in its entirety, once again.

17.-Romania suggests that the coordinator give her the phone number and email address of the spanish national agency. She would like to ask directly if it is true that they advise not to distribute the money in 4 parts. She also wants to ask if it is possible to transfer money from one party to another of the budget. The coordinator does not participate in this "game" and reminds her that he has asked this question several times and that the answer is always the same.

The coordinator also reminds that he has asked by email about the transfer of money from one part to another of the budget, but unfortunately the spanish national agency has not yet answered.

18 .- And finally, today, Sunday 17th September there is a conversation in whastapp started by Romania asking for photos. Turkey decides to help and send some photos and it is suggested to create a common file in the drive. The coordinator accepted himself to do it .... All seemed cordial, when the Portuguese team again takes up the 24

subject of the money and remembers that they are not going to have money to travel,that they can not talk about anything if they have no money. ...the coordinator writes "it always happens the same, we start to discuss an interesting topic of the project such as photos, planning activities in Turkey, the intermediate report...etc etc ..... and again, the problem of distribution of money comes up.... so have a nice Sunday”.

19.-The decision of the coordinator and the spanish national agency is still not accepted.We started this project in January and we are in September,9 months later and again ,and again the problem is the distribution of money.

20.-At the end , this is not the way to work.It is impossible to work in this way.

I am very sorry.My question remains: Why not to accept the decision not to share the money in full? Is it not possible to work receiving the amount mobility by mobility?

Is it so difficult to understand the responsibility of the Spanish centre in the custody of the money and to make sure that the project reaches its end and that the four mobilities can be realised?

Why don't the partner countries accept this decision?

September,17th,2023

After reading the letter.......

After reading my letter and after explaining the different moments during these 9 months in which the decision of distribution of the money has not been accepted by all the other partners... the coordinator of Romania states that she will try to change the coordinator and that ,in a written letter she will ask the director of the Spanish centre for a substitute.

In conclusion, the three partner countries do not accept the economic conditions of the distribution of the money exposed in the document "Final Coordinating country proposal to go on with the project" and state that they will not sign neither this document nor the document prior to the sending of the money.

As of today, I still have not received any signed document: neither the document of the distribution of the money, nor the document prior to the sending of the money.

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Romania is against the two documents sent.

Portugal does not accept to sign the document and although it agrees with the money to be received in this mobility, it does not send the signed document prior to the sending of the money.

Turkey is neither in favour nor against... but supports the idea of Romania and Portugal and is against the coordinating country.

The mobility to Turkey is stopped.

The coordinator again states that it is not possible to work in this way.

September,20th,2023

By Juan Luis Ruiz Palma coordinator of the Erasmus + 2022-11-ES01-KA210-SCH-000083536

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