Step for Events

STEPS FOR EVENTS

Step 1: Approval of the Event

Keep in mind the need for appropriate notice and planning so that events you might want to schedule can be properly placed on the school calendar and will not conflict with other school‐wide events. The school‐wide calendar reflects all approved activities. New activities will be added only if they do not conflict with previously scheduled events. If you would like to add an event this must first be approved by the sponsor, then submitted to Coach Roe and the Club Chancellors.

Step 2: Marketing Your Event

In order to put your event in to action, you need to:

Acquire the necessary funds for your event

Send the Head of Communications a Canva for social media advertisement

Draft an email to be sent out to the school and must be sent to Coach Roe two weeks in advance.

Morning Announcements: All morning announcements must be submitted by the Relations Manager to the Club Chancellor(s) at minimum one day in advance. All announcements must include the time period to be read. Please ensure your event went through the proper steps of approval and was approved prior to submitting. All events must be announced in the morning announcements.

Meet with Club Treasurer to ensure the finances of your event Make sure you alert other clubs you may want to get involved a month in advance Make sure you alert all members of their roles and responsibilities