General Handling of Funds

Timeliness

Keep in mind the need for appropriate notice and planning so that events you might want to schedule can be properly placed on the school calendar and will not conflict with other school‐wide events. The school‐wide calendar reflects all approved activities. New activities will be added only if they do not conflict with previously scheduled events. If you would like to add an event this must first be approved by the sponsor, then submitted to Coach Roe and the Club Chancellor. Cash or checks cannot be kept overnight; therefore, if you have a deposit, it must be brought to the business office by the end of each day.

Deposits

All deposits must be counted and logged by BOTH the club president and club sponsor. Club sponsors should bring completed deposit slips to Ms. Rijos. It is not the business office staff’s responsibility to count your deposits. Club sponsors must stay while the deposit is re‐counted to verify the amount is correct. Club sponsors should always give all deposits face-to-face. Please ensure after a purchase or deposit that you accurately update your club accounts spreadsheet as you will need this information for future inquiries.

Clubs Splitting Money

Each club must account for what must be deposited or subtracted from their individual club account. Please have this completed before making your deposits to Ms. Rijos.