Field Trips

Procedures

All club field trips must be pre-approved by Coach Roe Field trips should not be discussed with students until administrative approval has been given. An In-house Activity or Field Trip Request Form must be completed with all details completed and returned to Coach Roe 60 days prior to the date of the activity. Parents have already given their children permission to attend all field trips. The Field Trip Notification form must be completed and sent to the parents 15 days before the trip. Field Trip Notification forms must be returned to the sponsor. The forms must accompany the field trip in case of an emergency. Sponsors are to ensure that all emergency information is correct. Make certain there are enough chaperones to ensure the safety of the students. Invite parents to assist you as chaperones. Make sure that each parent who wants to chaperone a field trip has the opportunity. Each chaperone must have a list of those students he/she is chaperoning. An email should be sent to all staff members a minimum of two days in advance notifying them of the upcoming field trip and the students who will be attending. A list of field trip participants, as well as those children staying on campus should be turned into the office the day of the field trip. A copy of the list should be given to each adult going on the trip. Any last minute changes due to illness are to be made prior to leaving school. Prior to departure students must be assigned to a bus and this bus roster must be turned in to the front office. Please review field trip rules with your students prior to departure. It is important for them to understand that they are representing The Sagemont School while on the field trip. Count the students frequently, especially during any transition time such as bus loading, unloading and restroom breaks, etc. At no time should a middle school child be permitted to go anywhere without adult supervision. High school students must be in groups of two or more and check-in with a chaperone periodically at an assigned time and/or location

FIELD TRIPS

Chaperone Guidelines

Your role as a chaperone is an important one, and while enjoyable, requires that you accept certain responsibilities.

The purpose of the Chaperone Guidelines is to provide you with an overview of a chaperone's responsibilities, and to make recommendations for appropriate responses to various situations that may arise during the course of a field trip/event. These guidelines are designed to better help you understand what is expected of the students and yourselves at events. After reading the guidelines, if you have any further questions, please ask the head chaperone or an administrator.

The first aid kit and medical forms are to be carried by the head chaperones at all times. All chaperones should be aware of who has these items in case of an emergency. If an injury occurs please use your best judgment on how to handle the injury, do not be afraid to ask for assistance, and notify the Head Chaperone immediately.

Overnight Trip Guidelines

Provide students with your cell phone number Obtain the cell number for all students in attendance prior to the trip Buddy system and check in system must be clearly stated and followed Room assignment must be done by the faculty member prior to departure