Board of Directors Meeting Agenda
Thursday, June 5, 2025 | 5:30 to 6:30 p.m.
Location: Safe Haven Family Shelter
5:30
Information Audit Review
April 17, 2025
Information Financial Report – April 2025 Warren Jackson
Information Development Committee: The Breakfast Review Lisa Estrada Stacy Nunnally
Information COO Report: Building Update/TCC/OHS extension Jennifer Reason
Information Talent and Culture committee Updates Michelle Thompson Meeting Adjourned Tarek El Gammal
6:30
Mission:
Lead our community’s efforts to house, support, empower and advocate for families experiencing homelessness
Vision: To eliminate homelessness in Middle Tennessee
Core Values: Strive for Excellence • Communicate with Integrity • Never Stop Learning • Serve with Compassion Embrace Inclusion • Cultivate Collaboration
S afe H aven Family S helter
Board Meeting Minutes
April 17, 2025
Board Meeting originally scheduled for April 3, 2025. Rescheduled to April 17, 2025, as virtual.
In attendance :
Board Members Staff
Laura Alba
Loren Arrieta
Morgan Clingan
Heather Coffelt
Tarek El Gammal
Tonya Grindon
Yerusalem Lanier
Leigh Lindsey
Matt Olson
Ahmad Sabbarini
Michelle Thompson
Tami Walker
Call To Order & Welcome
Drew Freeman
Karen Kaiser
Stacy Nunnally
Jennifer Reason
Grant Winter
Incoming Board Members
The meeting was called to order at 5:40 p.m.
Tarek El Gammal – Calls meeting to order.
Mission Moment
Family story shared from the perspective of a child that was part of SHFS and the long-term positive impact on her life.
Roll Call / Attendance
Michelle Thompson
Michelle calls for motion that the Board approve the February board meeting minutes.
Morgan Clingan motioned.
Laura Alba seconded the motion. The motion passed unanimously.
Financial Report Feb 2025
Jennifer Reason - Reviewed specifics outlined in financials documents. Expenses are covered, overall slightly below budget on income. Plan in place for community partner grants. Signed HUD contract to move forward with project. Related expense not in building budget. Overall, good position on balance sheet. Makes notation that in process of detailed audit, going well. New auditing company is CLA.
Review and Discuss HUD Grant Agreement
Jennifer – As noted, agreement signed. Excited to move forward, additional details will be shared during property update.
Board C ommittees
Development
Stacy Nunnally – Working on our upcoming new event, Breakfast for Safe Haven on May 20th Budgeted for 300, not close to commitments/sign ups yet. Do anticipate many more responses over the next week or two. Currently have sold 2 full tables; 1 ½ tables and 2 individual tickets. Would like board to sponsor and/or attend, if possible.
Property
Heather Coffelt – HUD project must be up and running by 6/26 to comply with grant; looks on target.
Jennifer - St. Harry’s Villa is the day care; they get their own grant to start day care centers. We wouldn’t run daycare, St. Mary’s villa would do it, we provide the space.
Heather – We will coordinate how the building used, have been a huge proponent of this project and glad moving forward. Youth team had a camp during spring break and another one this week; Strong babies class every week; Planning to host job fair at Safe Haven in May and need to begin renovations asap.
Tarek: Someone in mind for architect; how did that work?
Jennifer: Grant and I walked property with each firm and talked about vision for space; to help with master plan to grow into the building in the future
Heather: A sking if they can provide service, get through these stages with space planning and something that can be constructible.
Tarek: Do you have a sense of how programmed, general? Is everything outlined, generally speaking.
Heather: Checklist of multiples uses and flex space for the uses of the various spaces; not necessarily dedicated space. They do have wish list shared, looking for firm to provide how it lands
Jennifer: Need help visioning. Very excited about what it can look like. We’ve been working with Trinity Community Commons on a housing project, were doing programming there with their team to nail down design elements.
Laura Alba: Is the SHFS renovation meant to house more families?
Jennifer: Not sheltering families in the building. Going to use hotels exclusively for families. Renovating building to turn it into community services hub. Imagining that not just our families, but all of those in communities or other programs can come, etc. Legal clinics, job fairs, healthier fairto help families just beyond our families that we are serving.
Heather: At a high level, we will not serve less families and can easily shift to hotel model. Rather the repurposing of the space helps our ability to serve more families with multiple use spaces.
Grant Winter: Our vision is to provide stronger support services in program, with eye towards strategic vision to get into prevention / diversion and support families before they ever get homeless. This building sets us up to create programming those two areas, not like in the past.
Heather: The staff needs this too. Will make the staff’s day to day jobs better, and easier with more space to do jobs well. That’s very important.
Tarek: What are plans of relocating during construction? Is that in budget?
Heather: Not quite there yet. We will factor in, very preliminary stages. Need to select architect first, before details of the how.
Talent.and.Culture
Michelle – Provided updates on performance management process; asset management process and phone screening templates. Notified board will begin sending SHFS staff work anniversary list and new hire list for board to send congratulatory anniversary and welcome emails to staff.
Governance, Nominating, Marketing & PR
Updates to be provided at a later time.
State of Safe Haven (CEO Report
Drew – Key items have been covered.
Meeting adjourned at 6:56 pm
Tarek calls for motion Morgan motions to adjourn. Matt seconded the motion. Meeting adjourned.
Safe Haven FamilyShelter
Stoplight Report
April 30,2025
CYTDCYTDACTUAL VSACTUAL VS Revenue Comparison ACTUALBUDGETBUDGET $BUDGET %
Fundraising
General Development399,831627,338 (227,507)64 % Dancing for Safe Haven22,4550 22,45522,455 % Hike for the Homeless5,000110,000 (105,000)5 %
Other Misc Fundraising00 00 %
Total Fundraising427,286737,338 (310,052)58 %
United Way Grants39,04239,042 0100 % Public ProgramGrants344,200501,964 (157,764)69 % Rental Properties22,90422,668 236101 % Misc Other revenue36,24434,000 2,244107 % Total Revenue869,6761,335,012 (465,336)65 %
GREEN: Actual revenue is 90%or more of the budget. YELLOW: Actual revenue is 80-89%of the budget. RED: Actual revenue is less than 79%of the budget.
CYTDCYTDACTUAL VSACTUAL VS Expenses Comparison ACTUALBUDGETBUDGET $BUDGET
Other ProgramExpenses7,09011,400(4,310)62 % Event Expenses1,34818,000(16,652)0 %
Client Assistance283,615454,000(170,385)62 %
Client Assistance - 3rd Party6,94406,9440 % Salaries and Related Expenses886,417903,447(17,030)98 % Professional Development/Conferences5,8873,4002,487173 % Professional Services97,91597,600315100 % Facility and Equipment48,24757,496(9,249)84 % Travel and Meetings8,98117,620(8,639)51
Expenses81,96184,808(2,847)97
Operating Expenses1,428,4051,647,771(219,366)87
Net Income (before depreciation) (558,729)(312,759)
GREEN: Actual expenses are no more than 3%higher than budget. YELLOW: Actual expenses exceed budget by10%or less. RED: Actual expenses exceed budget bymore than 10%.
CYTDCYTDACTUAL VSACTUAL VS Cash and Debt Comparison ACTUALGOALBUDGET $GOAL Cash & Cash Equivalents
Cash on hand(448)
Operating Cash Reserve1,475,5451,588,494 (112,949) 93 %
Total Cash & Cash Equivalents2,802,313
GREEN: Actual cash is 90%or more of the goal of 90 days' operating expenses
YELLOW: Actual cash is 80-89%or more of the goal of 90 days' operating expenses RED: Actual cash is less than 80%of the goal of 90 days' operating expenses
Assets
Current Assets Cash & Cash Equivalents
Operating Cash(448)49,784
Term Investments1,475,9932,418,537 Capital Reserves234,238227,082 Total Cash & Cash Equivalents1,709,7832,695,403 Accounts Receivable, Net252,704560,721 Short Term Investments
Investment - Ameriprise1,066,6451,016,465
on Investments25,8852,266
Assets3,162,2854,412,335
Gain/Loss on Investments25,8832,265 Change In Net Assets(80,473)(87,735)
Net Assets4,291,7575,576,465 Total Liabilities and Net Assets4,425,8225,712,470
Safe Haven FamilyShelter Balance Sheet
Assets
Current Assets
Cash & Cash Equivalents
Operating Cash
Month EndingMonth Ending 04/30/202503/31/2025
Pinnacle Operating(4,418.04)57,092.35
Pinnacle Reserve3,969.553,820.61
Total Operating Cash(448.49)60,912.96
Short Term Investments
Pinnacle Operating MoneyMarket1,202,715.591,309,953.83
Studio CD273,278.27272,180.23
Total Short Term Investments1,475,993.861,582,134.06
Capital Reserves
Studio Cap Reserve234,237.72233,758.42
Total Capital Reserves234,237.72233,758.42
Total Cash & Cash Equivalents1,709,783.091,876,805.44
Accounts Receivable, Net252,703.75156,773.77 Investments0.000.00
Investment - Ameriprise1,066,645.111,063,075.76
Appreciation/Depreciation on Investments25,884.6323,191.02
Total Short Term Investments1,092,529.741,086,266.78
Other Current Assets107,268.81113,284.09
Total Current Assets3,162,285.393,233,130.08
Long-term Assets
Property& Equipment1,263,536.121,275,596.54
Total Long-term Assets1,263,536.121,275,596.54 Total Assets 4,425,821.51 4,508,726.62
Liabilities
Short-term Liabilities Accounts Payable0.000.00 Credit Card Payable52,586.7057,712.18 Total Accounts Payable52,586.7057,712.18
Accrued Liabilities81,478.1281,478.12
Total Short-term Liabilities134,064.82139,190.30
Total Liabilities134,064.82139,190.30
Net Assets
Unrestricted Net Assets4,313,794.594,519,242.60
TemporarilyRestricted Assets32,552.9932,552.99
Unrealized Gain/Loss on Investments25,882.3523,188.74
Change In Net Assets(80,473.24)(205,448.01)
Total Net Assets4,291,756.694,369,536.32
Total Liabilities and Net Assets 4,425,821.51 4,508,726.62
Safe Haven Family Shelter Statement of Revenues and Expenditures
Budget vs Actual April 30, 2025
and Wages167,907177,320711,992720,926(8,936)(1.23) %2,170,933
Benefits17,68523,87292,70398,741(6,037)(6.11) %290,775
Tax Expense13,04513,56559,53459,3092250.37 %170,234 Employee Related Expenses6,2415,92122,18824,471(2,284)(9.33) %76,082 Total Salaries and Related Expenses204,878220,678886,417903,447(17,032)(1.88)%2,708,024
Development/Conferences4,3351,6005,8873,4002,48873.15 %18,000
Services13,07522,65097,91597,6003150.32 %302,800
Safe Haven FamilyShelter Statement of Revenues and Expenditures
Year to Date as of April30, 2025
Safe Haven FamilyShelter
Statement
of Cash Flows - Indirect Method
Change in Cash fromOperating Activities Depreciation12,060.4212,060.4212,060.4212,060.42 Amortization0.000.000.000.00 Accounts Receivable40,400.18(64,397.54)33,634.55(95,929.98)
Net cash used byOperating Activities37,213.60(63,691.41)54,008.22(82,979.76)
Cash flows from operating activities(160,148.85)(187,378.46)(151,439.79)(163,453.00) Cash flows from investing activities
Net sales (purchases) of ST investments(13,248.12)6,405.7321,139.73(6,262.96) Purchase of long terminvestments and other assets0.000.000.000.00 Investment in Subsidiary0.000.000.000.00 Net cash used byinvesting activities(13,248.12)6,405.7321,139.73(6,262.96) Cash flows from financing activities
Proceeds0.000.000.000.00 Net cash used byfinancing activities0.000.000.000.00 Increase (Decrease) in Cash(173,396.97)(180,972.73)(130,300.06)(169,715.96)
Cash, Beginning Period2,385,457.072,222,709.112,031,767.521,876,805.44 Cash, End of Period2,222,709.112,031,767.521,876,805.441,709,783.09