Board of Directors Meeting Agenda
Thursday, April 3, 2025 April 17, 2025 | 5:30 to 7:30 p.m.
Location: SHFS Virtual Meeting on Zoom Action
Call
Information Financial Report – Feb 2025
Information Board Committee Updates:
• Development
• Property
• Talent and Culture
• (Governance, Nominating, Marketing & PR)
Information Breakfast for Safe Haven
Board Engagement Opps
Information State of Safe Haven (CEO Report)
Meeting Adjourned
Warren Jackson
Committee Chairs
Karen Kaiser
Stacy Nunnally
Drew Freeman
Tarek El Gammal
Mission:
Lead our community’s efforts to house, support, empower and advocate for families experiencing homelessness
Vision:
To eliminate homelessness in Middle Tennessee
Core Values:
Strive for Excellence
• Communicate with Integrity • Never Stop Learning • Serve with Compassion Embrace Inclusion • Cultivate Collaboration
Board of Directors Meeting Links
Thursday, April 3, 2025
Item Description Item Link
Welcoming Families Home Volunteer Sign Up
House Party and Lunch & Learn Sign Up
Breakfast for Safe Haven SPONSORSHIP Packet
Breakfast for Safe Haven ticket & sponsor site
Brian Goldstone Book Tour "There is No Place for Us" April 21 (Monday) at 6:30 p.m.
https://bit.ly/shfshomeboard
https://bit.ly/shfsboardsignup
https://bit.ly/shfssponsorbfast
https://bit.ly/shfsbreakfast
https://www.eventbrite.com/e/briangoldstone-book-tour-there-is-no-place-for-ustickets-1305676867659?aff=oddtdtcreator
Mission:
Lead our community’s efforts to house, support, empower and advocate for families experiencing homelessness
Vision:
To eliminate homelessness in Middle Tennessee
Core Values:
Strive for Excellence
• Communicate with Integrity • Never Stop Learning • Serve with Compassion Embrace Inclusion • Cultivate Collaboration
Safe Haven Family Shelter Board Meeting Minutes
February
6, 2025
Board Meeting location was Safe Haven Family Shelter.
Link for board documents: http://bit.ly/shfsboard020625
In attendance:
Board Members
Loren Arrieta
Dominique Burns
Morgan Clingan
Tarek El Gammal
Lisa Estrada
Karen Hingtgen
Warren Jackson
Aileen Katcher
Yerusalem Lanier
Leigh Lindsey
Matt Olson
Ahmad Sabbarini
Michelle Thompson
Call To Order & Welcome
Staff
Drew Freeman
Hope Hodnett
Stacy Nunnally
Jennifer Reason
Grant Winter
YPC
Incoming Board Members
N/A
The meeting was called to order at 5:39 p.m.
Tarek El Gammal - Introduces self as new President As new board members were present, has all attendees introduce themselves.
Tarek – Goals for 2025: Conduct meetings that are concise and efficient with both the EC and committees. This will allow us to present things vetted and facilitate good conversation. Goal to spend more time on committees for procedural items with purpose.
Mission Moment
Hope Hodnatt – Presents Mission Moment. Eve of new initiative. Welcoming families home instead of moving them quickly out of the hotel/program, we now have a team to prepare the apartment before they arrive. Every child will get something cuddly, when they arrive, already made, food in the apartment, waiting for the family. Church will put quilt on every child’s bed. Will be doing this every Thursday. Invited board members to participate.
Tarek – Inquires about best way to get out to community. Hope: There is a new platform for all to sign up. Information to follow to all board members on how to sign up. Link will be sent. Time slot for Thursdays is 10 am to 1 pm. Starts at Safe Haven, helps load items, unload, make house pretty, return to Safe Haven. Grant Winter – If Thursdays don’t work for you, you can drop off cookies, or send notes, or drop things off for a personal touch.
Board Meeting Minutes – November & December
Lisa Estrada moved that the Board approve the November board meeting minutes.
Warren Jackson seconded the motion.
The motion passed unanimously.
Lisa Estrada moved that the Board approve the December board meeting minutes.
Aileen Katcher seconded the motion
The motion passed unanimously.
Financial Report YE 2024
Warren Jackson (Financials) - Did not have November meeting. Doing comparison of November where we finished the year. Reviewed specifics outlined in financials documents. Behind on public grants. November: Behind goal for general development, worked hard to get above goal. Reviewed specifics. Team managed expenses well.
Stacy Nunnally – Had a donor recently increase donation from 25k to 100k. That was amazing. Looking for new donors and got a new one at the end of year that donated 100k. Hayes Foundation gave more. Community Health Systems donation will be applied to 2025.
Warren – Reviews cash position at end of year.
Tarek – Asks if all understand our cash position. Warren provides details. We received and sold Amazon stock to help manage cash flow. We’ve done a good job managing cash, even though there are deficits, it was mitigated from the 2020 funding. No questions from attendees.
2025 Budget
Drew – Reviews 2025 budget summary document.
Tarek – Asks to share details with all about history and changes to Dancing for Safe Haven and Hike for the Homeless.
Stacy – Provides overview. Lowered goal amount for Dance for 2025 due to risk of changing time of year for event. Been discussing a smaller invite (breakfast) in June, since to plan Hike for April now would be very challenging. May plan a hike in November if needed. Exciting changes, there is a great path to be successful. Trying to make less focus onto our events, and to be more strategic in how we manage events in 2025.
Aileen – Would the breakfast be the model? Stacy – Yes. This opens the door to talk about the Dance, discuss with churches, discuss with other community organizations, etc.
Loren Arrieta - Provides suggestion about an incubator program, and other attendees mention organizations that also do breakfasts (use that model)
Stacy – The plan is for a weekday breakfast – 7:30 am to 9:00 am
Loren – Question budget: I know we are cutting back on some staff positions and I know the organization needs to be sustainable. What about the staff, can they sustain the additional workloads and loss of team members?
Grant Winter – We’ve been reviewing staffing levels, trends, lost staff. We’ve been managing and feel good and hopeful about staffing for 2025. We are getting back to our foundational baseline to where we were during COVID As of now, we wouldn’t be comfortable to go below where we are. During COVID we had extra resources, so now we are readjusting to pre- covid. We made the decision to cut a program to limit the impact on service to families and use community resources instead. We will look for funding to rebuild a more integrated program later if we can.
Warren – This is the 4th budget iteration. Discusses how we got there to ensure quality of services.
Lauren – Concern is overload to current team. Grant: Discusses how team will adjust to maintain great service to families and managing staff workload.
Warren – We’ve been doing an exercise for the last 6 years of measuring revenue performance, families served, and staff. We will return to 2021 level of employees.
Lisa – Inquires about grants, did we underperform or are we sticking with the same strategy ?
Drew – Keeping current grant writer due to momentum. Applying for more grants, to hopefully win more. We feel strongly about the current path.
Stacy – She now has leadership over grants and process, which she didn’t have before That should help.
Lisa – What is her compensation? Stacy – It is month to month.
Tarek – Any other budget questions?
Lisa – Will we provide outplacement for those impacted? Grant – Working with G&A re: severance. Lisa – Suggests outplacement support.
Aileen moved that the Board approve the budget for 2025. Lisa seconded the motion. The motion passed unanimously.
Board Committees
Aileen – There are 8 committees, we would like every board member on a committee, not required. Distributes list of all committees.
Lisa – Is there an expectation of how often committees meet? Drew – Suggests monthly.
Warren – Indicates committee members do not have to be a board member to join a committee.
Lisa – If someone wants to be a board member, would we require them to be on a committee.
Aileen – Yes, we may need to change the by-laws to reflect
Tarek – Discusses feedback that board wants to be involved, and these are some ways to help that happen. The board is valuable to help us to move forward and support our initiatives. We need the board to participate and take it seriously. It’s import for us as board members to think about our networks to pull people in to help move forward the objectives of Safe Haven. So important now moving away from public finance to private giving. It is crucial.
Karen – Agrees to join development committee.
Jen – Discusses property committee and long-term projects.
Lisa – If we know someone outside the organization, who do we connect them with; the committee chair or staff? Drew: Chair and me.
State of Safe Haven (CEO Report
Drew – Reviews CEO report. Packet with QR code. Important for your involvement and your networks, we can’t succeed without your help as a board. We need your network. Would love all to think about how to contribute to Safe Haven’s success. All of us need your help for us to meet our goals. Need your help opening doors. Another initiative we are doing is helping our partners to connect the dots on how we all work together and how we help them be successful (e.g. talked to judge how helping families, the kids don’t end up in your court, etc.). Goal is to give picture of how all dots are connected.
Tarek – Requests talking points for board to share with their networks to help open doors. Aileen –Suggests if anyone is in a group that has speakers, Drew would be great speaker.
Announcements, Questions, Discussion
Tarek – Board calendar, in packet. Please review.
Stacy – Discusses lunch and learns. Would like to take the lunch and learns out into the community as well, not just host at Safe Haven.
Aileen moved to adjourn the meeting. Leigh seconded the motion. The motion passed unanimously. Meeting adjourned at 6:56 pm.
INSERT BITLY link (photo taken) in minutes where to locate board docs.
February28,2025
CYTDCYTDACTUALVSACTUALVS RevenueComparisonACTUALBUDGETBUDGET$BUDGET%
Fundraising
GeneralDevelopment222,641238,623 (15,982)93% DancingforSafeHaven1,7000 1,7001,700% HikefortheHomeless00 00%
OtherMiscFundraising00 00%
TotalFundraising224,341238,623 (14,282)94% PublicProgramGrants179,877267,446 (87,569)67%
RentalProperties11,42411,334 90101%
MiscOtherrevenue18,24517,000 1,245107%
TotalRevenue433,887534,403 (100,516)81%
GREEN: Actual revenue is 90% or more of the budget.
YELLOW: Actual revenue is 80-89% of the budget. RED: Actual revenue is less than 79% of the budget.
CYTDCYTDACTUALVSACTUALVS ExpensesComparisonACTUALBUDGETBUDGET$BUDGET
OtherProgramExpenses4,5316,400(1,869)71% EventExpenses610610% ClientAssistance140,713227,000(86,287)62% ClientAssistance-3rdParty0000% SalariesandRelatedExpenses459,069458,618451100% ProfessionalDevelopment/Conferences6501,200(550)54% ProfessionalServices52,27052,300(30)100% FacilityandEquipment24,22829,223(4,995)83% TravelandMeetings5,4708,830(3,360)62% OtherOperatingExpenses42,76434,4688,296124% TotalOperatingExpenses729,756818,039(88,283)89%
GREEN: Actual expenses are no more than 3% higher than budget.
YELLOW: Actual expenses exceed budget by 10% or less. RED: Actual expenses exceed budget by more than 10%.
CYTDCYTDACTUALVSACTUALVS CashandDebtComparisonACTUALGOALBUDGET$GOAL
Cash&CashEquivalents
OperatingCashonhand20,543 ShorttermInvestments1,777,960
TotalOperatingCashReserve1,798,5031,588,494
CapitalReserve233,264 InvestmentAccount1,107,407
TotalCash&CashEquivalents3,139,174
GREEN: Actual cash is 90% or more of the goal of 90 days' operating expenses
YELLOW: Actual cash is 80-89% or more of the goal of 90 days' operating expenses RED: Actual cash is less than 80% of the goal of 90 days' operating expenses
Safe Haven Family Shelter Balance Sheet
MonthEndingMonthEnding 02/28/202502/29/2024
Assets
CurrentAssets
Cash&CashEquivalents
OperatingCash20,543248,983
ShortTermInvestments1,777,9602,189,816
CapitalReserves233,265225,652
TotalCash&CashEquivalents2,031,7682,664,451
AccountsReceivable,Net190,408475,346
ShortTermInvestments
Investment-Ameriprise1,059,5531,008,715
Appreciation/DepreciationonInvestments47,8539,662
TotalShortTermInvestments1,107,4061,018,377
OtherCurrentAssets113,242136,380
TotalCurrentAssets3,442,8244,294,554
Long-termAssets
Land272,305272,305
Building2,496,8822,496,883
BuildingImprovements230,785214,596 Vehicles245,549151,267
Equipment&Software134,402134,402
Furnishings198,397198,397
AccumulatedDepreciation(2,290,663)(2,146,015)
TotalLong-termAssets1,287,6571,321,835
Total Assets4,730,4815,616,389
Liabilities and Net Assets
Liabilities
Short-termLiabilities
AccountsPayable014,658
CreditCardPayable50,24118,387
TotalAccountsPayable50,24133,045
AccruedLiabilities
AccruedExpenses36,48247,302
AccruedVacation54,80454,803
TotalAccruedLiabilities91,286102,105
TotalShort-termLiabilities141,527135,150
TotalLiabilities141,527135,150
NetAssets
NetAssets
UnrestrictedNetAssets4,631,5355,583,323
TemporarilyRestrictedAssets33,25333,253
UnrealizedGain/LossonInvestments47,8539,662
ChangeInNetAssets(123,687)(144,999)
TotalNetAssets4,588,9545,481,239
Total Liabilities and Net Assets4,730,4815,616,389
Safe Haven Family Shelter Balance Sheet
Assets
CurrentAssets
Cash&CashEquivalents
OperatingCash
MonthEndingMonthEnding 02/28/202501/31/2025
PinnacleOperating16,871.46112,703.18
PinnacleReserve3,671.683,522.83
TotalOperatingCash20,543.14116,226.01
ShortTermInvestments
PinnacleOperatingMoneyMarket1,506,768.301,603,561.88
StudioCD271,192.05270,102.39
PinnacleCD0.000.00
TotalShortTermInvestments1,777,960.351,873,664.27
CapitalReserves
StudioCapReserve233,264.03232,818.83
TotalCapitalReserves233,264.03232,818.83
TotalCash&CashEquivalents2,031,767.522,222,709.11
AccountsReceivable,Net190,408.40126,010.86
Investment-Ameriprise1,059,553.471,055,990.34
Appreciation/DepreciationonInvestments47,853.0457,821.90
TotalShortTermInvestments1,107,406.511,113,812.24
OtherCurrentAssets113,241.35114,925.63
TotalCurrentAssets3,442,823.783,577,457.84
Long-termAssets
Property&Equipment1,287,656.961,299,717.38
TotalLong-termAssets1,287,656.961,299,717.38
Total Assets4,730,480.744,877,175.22
Liabilities
Short-termLiabilities
AccountsPayable0.0025,000.00
CreditCardPayable50,241.4238,279.99
TotalAccountsPayable50,241.4263,279.99
AccruedLiabilities91,285.3491,285.34
TotalShort-termLiabilities141,526.76154,565.33
TotalLiabilities141,526.76154,565.33
Net Assets
UnrestrictedNetAssets4,631,535.004,827,837.69
TemporarilyRestrictedAssets33,252.9933,252.99
UnrealizedGain/LossonInvestments47,853.0457,821.90
ChangeInNetAssets(123,687.05)(196,302.69)
TotalNetAssets4,588,953.984,722,609.89
Total Liabilities and Net Assets4,730,480.744,877,175.22
SafeHavenFamilyShelter StatementofRevenuesandExpenditures
BudgetvsActual February28,2025
CMActualCMBudgetYTDActualYTDBudgetAnnualBudget 02/28/202502/28/202502/28/202502/28/2025YTD$DifferenceYTD%Variance12/31/2025 Martus2025Martus2025Martus2025
Revenue GrantIncome106,908143,780179,877267,446(87,569)(32.74)%1,569,994 FundraisingEventIncome50001,70001,700100.00%995,000
DonationIncome DonationIncome-Individuals20,15518,45564,33046,27118,05939.02%604,574 DonationIncome-Co.EmployeeGiving4,2225,12217,47110,2447,22770.55%30,391 DonationIncome-Congregations3,68572514,3973,70010,698289.12%42,925 DonationIncome-Corporations58,4752,27358,4439,90848,534489.51%225,104 DonationIncome-Foundations35,25070,75068,000168,500(100,500)(59.64)%1,273,000 TotalDonationIncome118,09797,325172,641238,623(65,982)(6.69)%2,175,994 ProgramIncome5,7125,66711,42411,334900.79%68,004 OtherIncome001,04001,040100.00%0 InterestIncome8,3378,50017,20517,0002041.20%102,000 TotalRevenue239,554255,272433,887534,403(100,517)(18.80)%4,910,992
OperatingExpenses
Misc.ProgramandEventExpenses
OtherProgramExpenses5842,0004,5316,400(1,869)(29.21)%50,350 ClientAssistance65,663113,500140,713227,000(86,287)(38.01)%1,322,000 EventExpenses61061061100.00%250,000 TotalProgramandEventExpenses66,308115,500145,305233,400(88,095)(37.74)%1,622,350 SalariesandRelatedExpenses
SalariesandWages175,173183,937362,999363,876(878)(0.24)%2,170,933 EmployeeBenefits25,45424,38353,28250,7192,5645.05%290,775 PayrollTaxExpense14,70114,07132,51531,9945201.62%170,234 EmployeeRelatedExpenses4,8056,01410,27312,029(1,756)(14.59)%76,082 TotalSalariesandRelatedExpenses220,133228,405459,069458,6184500.09%2,708,024 ProfessionalDevelopment/Conferences5706006501,200(550)(45.83)%18,000 ProfessionalServices26,96222,65052,27052,300(30)(0.05)%302,800 FacilityandEquipment
Utilities2,3164,1004,5247,700(3,176)(41.24)%40,450 Facilities&Maintenance10,20811,00419,70421,523(1,818)(8.44)%128,344 TotalFacilityandEquipment12,52415,10424,22829,223(4,994)(17.08)%168,794 TravelandMeetings3,4794,4155,4708,830(3,360)(38.05)%52,620 OtherOperatingExpenses
PublicRelations03330667(667)(100.00)%4,000 Supplies1,3779753,0822,20088240.08%14,500 Telecommunications2,3873,0504,9326,100(1,169)(19.15)%36,600 PostageandShipping73292319583(264)(45.31)%3,500 CopyingandPrinting1,0531,0412,9642,08388142.27%12,500 DuesandMemberships8,8512,34415,8445,28010,564200.07%88,615 Insurance7,1686,95914,76413,9178476.08%83,500 MerchantandBankFees2961,3168593,638(2,779)(76.39)%31,934 TotalOtherOperatingExpenses21,20516,31042,76434,4688,29524.06%275,149 TotalOperatingExpenses351,181402,984729,756818,039(88,284)(10.79)%5,147,737 IncomeBeforeAssetRelatedExpenses(111,627)(147,712)(295,869)(283,636)(12,233)4.31%(236,745) DepreciationExpense12,06010,85024,12121,7002,42111.15%130,200 NetIncome(123,687)(158,562)(319,990)(305,336)(14,653)4.79%(366,945)
SafeHavenFamilyShelter
StatementofRevenuesandExpenditures
YeartoDateasofFebruary28,2025
Revenue
Grant&FundraisingIncome
MonthEndingMonthEndingYear-to-Date 01/31/202502/28/202502/28/2025
GrantIncome72,968106,908179,877 FundraisingEventIncome1,2005001,700 TotalGrant&FundraisingIncome74,168107,408181,577 DonationIncome DonationIncome-Individuals44,17620,15564,330 DonationIncome-Co.EmployeeGiving13,2494,22217,471 DonationIncome-Congregations10,7123,68514,397 DonationIncome-Corporations3,65854,78558,443 DonationIncome-Foundations32,75035,25068,000 TotalDonationIncome104,545118,097222,641 Program&OtherIncome
ProgramIncome5,7125,71211,424 OtherIncome1,04001,040 InterestIncome8,8688,33717,205 TotalProgram&OtherIncome15,62014,04929,669 TotalRevenue194,333239,554433,887
OperatingExpenses
Misc.ProgramandEventExpenses
OtherProgramExpenses3,9475844,531 ClientAssistance75,05065,663140,713 EventExpenses06161 TotalProgramandEventExpenses78,99766,308145,305
SalariesandRelatedExpenses
SalariesandWages
SalariesandWages187,826175,173362,999
TotalSalariesandWages187,826175,173362,999
EmployeeBenefits
EmployeeBenefits24,07721,65845,735 401k3,7503,7967,547 EmployeeBenefits27,82725,45453,282
PayrollTaxExpense
PayrollTaxExpense17,81414,70132,515 PayrollTaxExpense17,81414,70132,515
EmployeeRelatedExpenses
OtherEmployeeRelatedExpenses1,5891,2782,866 Payroll&BenefitsAdministration3,8803,5277,407
EmployeeRelatedExpenses5,4694,80510,273
TotalSalariesandRelatedExpenses238,936220,133459,069
ProfessionalDevelopment/Conferences
ProfessionalDevelopment/Conferences80570650
TotalProfessionalDevelopment/Conferences80570650
ProfessionalServices
ProfessionalServices10,48210,67721,160 ContractLabor14,82516,28531,110 TotalProfessionalServices25,30726,96252,270 FacilityandEquipment Utilities2,2092,3164,524 Facilities&Maintenance9,49610,20819,704 TotalFacilityandEquipment11,70512,52424,228 TravelandMeetings1,9923,4795,470 OtherOperatingExpenses Supplies1,7041,3773,082 Telecommunications2,5452,3874,932 PostageandShipping24673319 CopyingandPrinting1,9101,0532,964 DuesandMemberships6,9948,85115,844 Insurance7,5967,16814,764 MerchantandBankFees563296859 TotalOtherOperatingExpenses21,55821,20542,764 TotalOperatingExpenses378,575351,181729,756 IncomeBeforeAssetRelatedExpenses(184,242)(111,627)(295,869) Non-OperatingExpenses
AssetRelatedExpenses DepreciationExpense12,06112,06024,121 AssetRelatedExpenses12,06112,06024,121 TotalNon-OperatingExpenses12,06112,06024,121 NetIncome(196,303)(123,687)(319,990)
SafeHavenFamilyShelter
Cashflowsfromoperatingactivities
MonthEndingMonthToDate 01/31/202502/28/2025 ActualActual
ChangeInNetAssets(196,302.69)(123,687.05)
ChangeinCashfromOperatingActivities
Depreciation12,060.4212,060.42
Amortization0.000.00
AccountsReceivable37,402.05(64,397.54)
NetcashusedbyOperatingActivities34,215.47(63,691.41)
Cashflowsfromoperatingactivities(162,087.22)(187,378.46)
Cashflowsfrominvestingactivities
CapitalExpenditures0.000.00
Netsales(purchases)ofSTinvestments(14,307.88)6,405.73
Purchaseoflongterminvestmentsandotherassets0.000.00
InvestmentinSubsidiary0.000.00
Netcashusedbyinvestingactivities(14,307.88)6,405.73
Cashflowsfromfinancingactivities
DebtProceeds0.000.00
Netcashusedbyfinancingactivities0.000.00
Increase(Decrease)inCash(176,395.10)(180,972.73) Cash,BeginningPeriod2,388,455.202,222,709.11
Cash,EndofPeriod2,222,709.112,031,767.52
BOARD COMMITTEE DESCRIPTIONS
Updated as of 3.15.25
FOR MOST RECENT VERSION, VIEW ON GOOGLE DOCS.
FINANCE COMMITTEE
The Finance Committee develops, oversees, and approves organization’s budgets, financial reports, financial policy, and audits. Meets monthly on the 4th Thursday at 10:30 a.m. on Teams.
● Chair: Warren Jackson, Treasurer
● Board Members: Morgan Clingan
● Adv Council & Other Members: Michael Grooms (Adv Council), G&A representative
● Staff: Drew, Jennifer, Stacy, Ben
PROPERTY COMMITTEE
The Property Committee advises staff on issues related to building at 1234 3rd Avenue South and other properties. The committee meets on monthly on a Friday.
● Chairs: Jonathan Martinez and Heather Coffelt
● Board Members: Karen Hingtgen, Warren Jackson, Matt Olson
● Adv Council & Other Members: Gary Cooper (Adv Council), Matt Cooper (YPC), Iain Shriver (SE Venture), Michael McCord (SFM)
● Staff: Jennifer R., Sarah P., Donna Shepherd
DEVELOPMENT COMMITTEE
The Development Committee works in conjunction with development staff to build corporate and individual relationships to expand the presence and reach of Safe Haven’s development work. A primary focus of the committee will include identifying and cultivating connections and relationships with potential major donors, corporate sponsors and foundations, as well as providing insight into various industries.
Meets monthly on the 1st Thursday at 11:30 a.m. at Safe Haven
● Chairs: Lisa Estrada and Kitty Barrow
● Board Members: Karen Hingtgen, Yerusalem Lanier, Joshua Mundy, Laura Alba, Ahmad Sabbarini
● Adv Council & Other Members: Angie Lawless
● Young Professionals Council Members: Addison Nunes, Jackie Komos
● Staff: Stacy, Drew, Karen (potentially other staff members like Hope)
MARKETING/PR COMMITTEE
The Marketing & PR Committee works with staff to develop marketing strategies, resources, and meet marketing/PR needs of the organization. The team provides critical advice to staff around crisis communications and related issues. Meets monthly on the 4th Wednesday at noon on Zoom.
● Chair: Leigh Lindsey
● Board Members: Aileen Katcher, Dominique Burns
● Adv Council & Other Members: Anita Bailey (Adv Council), Anita Cash
● Young Professionals Council Members: Candace Newsom, Deandra Green, Anna Kathryn Groom
● Staff: Stacy, Cal, Ashton
BOARD COMMITTEE DESCRIPTIONS
Updated as of 3.15.25
TALENT & CULTURE COMMITTEE
The Talent & Culture Committee supports Safe Haven Family Shelter’s mission by guiding strategies for attracting, developing, and retaining talent. It provides oversight on HR policies and practices to ensure compliance with legal and ethical standards, while fostering a culture of diversity & inclusion, engagement, and professional growth that aligns with the organization’s values and goals.
Meets monthly via Zoom on the 2nd Monday of each month at 2:30 p.m. (March is the 3rd Monday)
● Chair: Michelle Thompson and Loren Arrieta
● Board Members:
● Adv Council & Other Members:
● Young Professionals Council Members:
● Staff: Drew, Jennifer, Laura
NOMINATING COMMITTEE
The Board Nominating Committee is responsible for identifying board needs, searching and recruiting potential board members, screening and selecting and overseeing orientation and onboarding for new board members. It is also responsible for identifying and nominating board officers.
● Chair: Aileen Katcher
● Board Members: Tarek El Gammal
● Adv Council & Other Members:
● Young Professionals Council members:
● Staff: Drew, Stacy
GOVERNANCE COMMITTEE
The Governance Committee supports the board in fulfilling its responsibilities by reviewing governance structures, policies, and practices, identifying potential issues, and proposing improvements. This could include items like bylaws review, conducting board self-assessments, monitoring board engagement, etc.
● Chair: Tonya Mitchem Grindon
● Board Members:
● Adv Council & Other Members:
● Young Professionals Council members:
● Staff: Drew Freeman
BOARD COMMITTEE DESCRIPTIONS
Updated as of 3.15.25
COMMITTEE MEMBERSHIP INFO:
Committee Chair Roles:
● Find and evaluate members
● Set annual goals
● Schedule meetings at least quarterly, or more often as needed.
● Prepare and give reports to the board and EC
● Work to ensure committee participation is not adding unnecessarily to staff workload
Committee Member Roles:
● Committees should be a mix of board, advisory council and young professional council members along with relevant members of the community at large. Each committee should have staff representatives.
● Attend meetings and participate fully
● Take action between meetings
Staff:
● Various staff will be assigned to serve on committees by the CEO.
● They will attend meetings, advise the committees, provide info to committees, etc.
Board Meetings
February 6 (Thursday)
April 3 (Thursday)
June 5 (Thursday)
August 7 (Thursday)
Board of Directors 2025 Meeting & Event Calendar
New Board Member Orientation
to 7:30
Board Retreat
Committee Meetings
Finance Committee Fourth Thursday 10:30 to 11:30 a.m.
Marketing & PR Meeting Committee Fourth Wednesday noon to 1 p.m. Zoom Meeting
Property Committee Meets monthly (next mtg 2/14/25)
Development Committee First Thursday from 11:30 to 12:30
Nominating Committee
Governance Committee
Talent & Culture Committee
Lunch and Learn
Second Monday from 2:30 to 3:30 p.m. Zoom Meeting
(Typica lly held from 12 to 1 p m at Safe Haven on the 2nd Wednesday o f each month. We also plan to do some L&Ls on site at corporate partners’ locations. An * indicates the L&L will be off site. The dates for the off-site L&Ls are flexible.)
Signature Events
Event Date Location
Safe Haven Breakfast Thursday, May 22, 2025
Dancing for Safe Haven (16th Annual) Sunday, September 28, 2025
Hike for Safe Haven (21st Annual)
TBD (We may not have the Hike this year or may have a virtual version)
Belmont Curb Center Atrium
Omni Nashville Hotel
Percy Warner Park
THE INAUGURAL BREAKFAST EVENT BENEFITTING SAFE HAVEN
Thursday, May 22, 2025
7:30 AM - 9:00 AM
Maddox Grand Atrium, Curb Event Center, Belmont University
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In 2024, Safe Haven Family Shelter served families. Within those families, children received essential services. of families supported through Safe Haven are experiencing a housing crisis as a direct result of domestic violence. There are currently families on Nashville's waiting list for shelter.
Your support of our Breakfast for Safe Haven directly impacts all of these families. Safe Haven Family Shelter is the premier shelter-to-housing program in Middle Tennessee that strengthens and supports families experiencing homelessness.
This inspiring morning not only gives you and your guests an in depth understanding of the challenges families experiencing homelessness in Nashville are facing, but also showcases what Safe Haven is doing to ensure that families stay together and sustain housing long-term.
Introducing the Henry Bedford Soar Award
We are proud to announce the creation of a new annual award honoring the unwavering dedication and contributions of one of our most cherished longtime supporters. The Henry Bedford Soar Award will recognize Safe Haven volunteers who embody the same spirit of generosity, passion, and commitment that Henry consistently demonstrates throughout Safe Haven's history. His legacy has left an indelible mark on our community, and through this honor, we aim to celebrate those who continue to inspire positive change and uphold the values Henry holds dear. Join us in honoring Henry at Breakfast for Safe Haven.
SPONSORSHIP OPPORTUNITIES
Every day our staff is meeting the needs of our community and we are excited to share this unique opportunity to hear from them directly. All tables seat 8 and if you are interested – we can reserve one of those seats for a Safe Haven Representative to give your guests even more opportunities to learn first-hand about what we do.
PRESENTING SPONSOR $7,500
• Premiere logo placement on all event collateral and advertisements
• Prominent logo displayed on stage throughout event
• Acknowledgement on Safe Haven website, with link to your company website
• Recognition in all pre and post event publicity, including social media mentions
• Two reserved tables closest to the stage, featuring your company’s logo signage
SILVER SPONSOR $2,500
• Official recognition as the breakfast sponsor during the event
• Logo prominently displayed on program
• Acknowledgement on Safe Haven website
• Recognition in all pre and post event publicity, including social media mentions
• Onereserved table featuring your company’s logo signage
GOLD SPONSOR $5,000
• Official recognition as the breakfast sponsor during the event
• Logo prominently displayed on signage at the breakfast area & program
• Acknowledgement on Safe Haven website, with link to your company website
• Recognition in all pre and post event publicity, including social media mentions
• Onereserved table featuring your company’s logo signage
TABLE SPONSOR $1,000
• Recognition in all pre and post event publicity, including social media mentions
• Onereserved table featuring your company’s logo signage
FRIENDS OF SAFE HAVEN GENERAL SPONSOR $250
• Two tickets with general seating
To order sponsorships or tables, please visit bit.ly/shfsbreakfast, fill out the attached form, or email Karen Kaiser at kkaiser@safehaven.org.
EVENT SPONSORSHIP FORM 2025
Sponsorship level: (Please indicate selected level)
Name:
Company Name:
Company Contact:
Phone:
Contact email:
CREDIT CARD PROCESSING:
Name as it appears on card:
Credit Card #:
Address (if different from above):
Signature:
Card Type:
CV#: Expiration Date:
Unfortunately, I will be unable to be a sponsor but would like to make a tax-deductible contribution in the amount of $ ____________
You may scan and email to kkaiser@safehaven.org or mail to: Safe Haven Family Shelter, Attn: Karen Kaiser, 1234 3rd Avenue South, Nashville, TN 37210
BREAKFAST FOR SAFE HAVEN BENEFITS SAFE HAVEN FAMILY SHELTER.
OUR VISION
To eliminate family homelessness in Middle Tennessee.
OUR MISSION
Lead our community's efforts to house, support, empower, and advocate for families experiencing homelessness.
Thursday, May 22, 2025 bit.ly/shfsbreakfast