ROTARACT CLUB MONTHLY PROGRESS REPORT FORM MONTH / YEAR: JULY, 2021 CLUB NAME: ROTARACT CLUB OF BWEBAJJA PRESIDENT’S NAME: CMP JOSEPH SSENGOOBA TELEPHONE NO: +256706516387 / +256779254830 EMAIL: jbssengooba@gmail.com SPONSORING ROTARY CLUB NAME: ROTARY CLUB OF BWEBAJJA ADRR’S NAME: RWOTH BITIMU CALVIN O EMAIL:carwoncalvin@gmail.com or adrrcz6d9214@gmail.com CLUB ADMINISTRATION AND MANAGEMENT A. MEMBERSHIP 1. What is the average club members’ attendance this month? Week Week 1 Week 2 Week 3 Week 4 Week 5 Average Monthly Attendance
Number of members that attended fellowship. (In figures)
21 16 00 - Eid Celebrations 21 00 19.3
25 20 15 10 5 0
21
21 16
1
0 3
2
Fellowships In July WEEKS
ANTTENDANCE
Club Weekly Attendance Totals for July
3.5 3 2.5 2 1.5 1 0.5 0
3 1
3 1
3 3 3 2
3 3 3 3 2
3 0
2
3 3 3 3 0
4
WEEKS ROTARACTORS
Note: I have attached to this report a copy of the attendance officer’s report. The report also induces attendance of club guest at club fellowships and other meetings.
3 3 2
2. What was the number of members in the club at the beginning of this month?
We had 22 Club Members registered on club runner and my rotary and 2 members that were not on the club runner totaling to 24 club members. 3. (I). Have any new members joined the club this month? (Answer: Yes/No)
We had 4 members join the club as honorary members. (ii). If yes, please provide their details (to update the Rotaract/Club Runner database) Name
Club
Rtn. Andrew Ssenabulya
RC Bwebajja
Rtn. Becky Kubumba
RC Bwebajja
Rtn. Sam Bagenda
RC Rubaga
Rtn. Okello
RC Bwebajja
4.
Date of Birth
Vocation
Phone
Email Address
Interactor
(i) Did any members leave the club this month? (Answer Yes/No)
None of our club members left the club. (ii). If yes, please provide their details (to update the Rotaract/Club Runner database) Name
Date of Birth (dd/mm/yy)
Vocation
Phone
Email Address
Reason(s) of leaving the club
B. CLUB FELLOWSHIPS 1. Outline club fun and fellowship activities carried out during the month (please include activities that have been done with the sponsor club) Week Week 1
Activity 6th July DRR’s Visit
Topic Reading Club Status Report
Week 2
12th July Fellowship
Start Right, Staying Right
Week 4
27th July Fellowship
Safe Sexual practices and their effects on mental health
Guest Speaker/ Moderator DRR Noah Nyamwasa – RAC Mengo: Following the Board meeting held on Monday 5th, July 2021; We were humbled to host the DRR for his official visit to our club this rotary year 2021-22. The DRR was escorted by a number of district officials notably the district PIME chair and DRRE Francis Matovu among others. The visit saw the reading of the club’s Status report by change maker president Joseph Ssengooba. (A copy of this report is attached to this report) DRR Noah started his address by recognizing all district officials on the call and also appreciated the club for the work well done thus far. He then recognized that by then, Rotaract Club of Bwebajja was the only club that had implemented a service project in which he gladly participated in. He commended our goal to give 1500 USD to the foundation. He encouraged the club to be open to membership from all walks of life. This was a highly attended fellowship with a record of 80+ participants on the call. PDYSC Ismael Mukasa – RC Kajjansi This fellowship was organized in partnership with the Rotaract clubs of Lubowa and the University of Kisubi. The topic was about learning to take responsibility of one’s self and others from the beginning of the rotary year until the end. The guest speaker started by encouraging members to contribute to the success of others as a way of building unity in the club and creating strong team players. He asked members on the call to have principles and follow written guiding doctrines in Rotaract such as the club bylaws and a mentorship guide. This would in the long run help clubs to know where they are headed in the process of starting right and staying right. He reminded members that what makes the volunteers is the fact that they are doing something right in the club. Volunteering comes with a responsibility and it is only when we have fulfilled that, that we can refer to ourselves as volunteers. Starting right and staying right requires every member of the club to be committed and reliable in the club to both club members and club duties. Mr. Bryan Ssemanda & Mr. Emmanuel Ekeesit This fellowship was highly attended with over 30 Rotaract clubs and six rotary clubs from both D9214 and D9213 with over 100 participants on the call. The speakers spoke to the needs of the members on the call and it was noticed that the timing for the meeting wasn’t even enough. We also were limited by the space as may people were unable to join the call because it reached the limit of 100. It was noted that despite variability in sexual activity among people with different levels of mental health, high-risk sexual behaviour (e.g. unprotected intercourse, multiple partners, sex trade and illicit drug use) is common. Sexual health risk education interventions (such as educational and behavioral interventions, motivational exercises and counselling) developed and implemented for people with different mental illness, may improve participants’ knowledge, attitudes, beliefs behaviours or practices (including assertiveness and skills) and could lead to a reduction in risky sexual behaviour.
New Member Mentorship Program Date 9th July
Topic Introduction to Rotaract
Guest Speaker/ Moderator PE Anita Nambalirwa – RAC Nateete Kampala: Every Friday the club holds an online new members mentorship program. We host Rotaractors from the district to speak to our new members in preparation for their induction into the club. On 9 th July, week we hosted Rtr. Anita and she spoke about the history, achievements and future of Rotaract in our country and the world at large. The guests were more interested in the goals of Rotaract. We took time to go in depth with examples for every goal of Rotaract. The meeting was attended by 13 Guests, the club president, Membership Director and 4club members for 1 hour 20 mins.
16th July
Understanding Club Dues
23rdJuly
The Opportunities in Rotaract
30th July
Youth Programs in Rotary and Rotaract
DRRE Sarah Owembabazi – RAC Lake Victoria Understanding that payment of club dues is a requirement for membership in Rotaract, this week's new member mentorship program topic was understanding the value of paying club dues. This training session was attended by 15 club guests led by the membership director. It was noted that new members appreciated the fact that they must pay to belong to this organization. After the presentation of the breakdown of the club dues, the new members understood that what they were paying is next to nothing compared to what they would get out of their membership experience. The training closed with a reminder that none of them would be inducted unless they had paid at least 50% of the club dues. Rtr. Mary Namuwaya – RAC Naguru This training was well attended by all intending to join the club. It was noticed that the choice of topic also attracted numbers from outside our club and district. At the end of the training, members on the call were given opportunity to share testimonies about the topic and it was moving to note that even those that haven’t been fully inducted had testimonies to share. IPP Emron Moses – RAC Lake Victoria This was the last training of the month and it was attended by 27 participants 12 of them being our intending members. Our trainer for this week spoke glowingly about the many wonderful programs that Rotaract and rotary have for young people. He gave examples of how these programs have benefited his life and a couple of members on the call. At the end of the training, the president reminded members on the call that DGE Peace Taremwa had attached the invitation as the guest of honor at the induction ceremony that will be carried out on 14th September. He encouraged members to carry their club dues in the shortest time possible to ease the preparation process of this event.
2. Has the ADRR paid an official visit during club fellowship? (Answer Yes/No) Our ADRR hasn’t made an official visit to the club but he has attended all board meetings and club fellowships and the Friday new members mentorship program trainings. 3. What did he talk about? Not applicable C. BOARD MEETINGS 1. Has the club held a board meeting this month? (Answer Yes/No) We have had two official board meetings this month and we were humbled to have our ADRR in presence. All these meetings were followed by closed club assemblies. The DRR’s visit also doubled as an open club assembly. 2. If yes, please indicate date of the board meeting and specific areas where the ADRR intervention is required. In the first meeting we talked about club goals. Every committee leader was given a chance to speak about the plans they had to make these goals and plans come to pass. ADRR spoke about the need to match our goals to the district goals. He then spoke about how we needed to have an action plan that will be not only shared with the board but the entire club. In the second meeting, the ADRR spoke about what we needed to have in place in preparation for the DRR’s visit. At this meeting, we registered 100% of our board in attendance. 3. If no, please indicate reasons why the board meeting was not held. D. PARTICIPATION IN COUNTRY/DISTRICT ACTIVITIES 1. What Country / District activities did the club participate in this month? A good number of club members and guests to the club attended district activities as shown in the table below. We also had the opportunity to participate in joint zonal activities for both central zone 2 and 6. On the 24th of July board members attended the a Zonal PLD training on virtual meeting etiquette and email etiquette the training were given by Rtn. Younis and Rtn. Ethel. On 5th July we participated in a zonal training on report writing and the trainer was our very own IPP Yoweri Ninsiima.
DATE
ACTIVITY
SPERAKER
TOPICS DISCUSSED
3rd
DISTRICT ASSEMLY
District Team
VOTING ON RESOLUTIONS:
DISTRICT PLD FORUM
PLD Chair. Rtr. Edgar BurebwaDRR. Nyamwasa Noah Rtn. Friday Madina- Rotary Vijana Poa Chair D9214
DISTRICT WORK PLANS AND GOALS PRESENTATION:
Dr. Jane Kyengera- ED ROUTE
MINDSET AND SOFT SKILLS DEVELOPMENT: The take away from Your work ethic, your attitude, your communication skills, your emotional intelligence and a whole host of other personal attributes are the soft skills that are crucial for career success. Problem solving, delegating, motivating, and team building are all much easier if you have good soft skills.
Rtn. Jakob Ssendawula
TEAM WORK AND PARTNERSHIPS: The speaker described team work as a combined action of a group operating effectively and efficiently. A good team should have collaboration, trust, common goals and be mutually accountable to each other. Make goals clear and engage all team members by encouraging them to share their opinions on how common goals can be attained. Assign team members responsibilities and have a monitoring and evaluation team Also have a reward and supporting systems for partnerships to sustain motivation of all involved.
Rtr. Theresa Nyakecho
THE NEED FOR GRANTS: Grants help you to have your project in order because for you to qualify for a grant there are things about your project proposal that have to be very clear. Grants help you to measure your resources and progress. Grants help you build creativity and innovativeness because you have to come up with new unique ideas to create lasting change. Grants help to build necessary research for projects. Grants boost accountability.
RTN. MOSES MUSIITWA
COMMUNITY ENGAGEMENT AND NEEDS ASSESMENT: The training was about understanding the value of community needs assessment and how to best manage the process. It was noted that we should start by knowing what kind of communities we are targeting. Putting into consideration values, cultures, religion of these communities is one way to get a successful needs assessment done. The 3 categories in needs assessment are policy, system and environmental change. Steps involved in policy change include, 1. Panning for community needs, 2. Conduct the assessment, 3. Review and rate the data 4. Implement the data.
17th
17th
1st GRANTS TRAINING SEMINAR
The assembly was highly attended by many Rotaractors from the district and 90% of our club members. The club held a club assembly in preparation for this assembly and three resolutions were sent to the district for debate. CP Antony Kafumbe was our Voting Delegate.
The presentation was aimed at giving members of the district a clear plan of what was in store for this year and encourage members to take part in every single activity as it appears on the work plan.
UNDERSTANDING OPPORTUNITIES IN ROTARY VIJANA POA:
The speaker brought to light the many opportunities in this program for young people. She invited members to take advantage of these opportunities if they want to better their lives. The club is planning to visit the ware house in Kajjansi when public transportation is opened.
Have a team to do the assessment. This team engages all stake holders over a period of time collecting necessary data for the project. The needs assessment is a process and thus you need a strategy on how to carry out the needs assessment after which you will review and rate the collected data. Also, you need a criterion when prioritizing needs and after this you can develop the community action plan.
2. How many club members participated in the activities?
Activities Totals KEY • • • • • • •
RAC Bwebajja District Activities Attendance DA PLDF 1st GT 2nd GT PDT 1st ZT 19 15 10 6 8 6
2nd ZT 4
DA – District Assembly PLDF – Professional Leadership Development Form 1st GT – Frist Grants Training 2nd GT – Second Grants Training PDT – Project Directors Training 1st ZT - 1st Zonal Training 2nd ZT - 2nd Zonal Training
FINANCE A. FINANCIAL MANAGEMENT 1. Does the club have an active bank account? (Answer Yes/No) Yes, with centenary bank Uganda Limited – Kawuku Branch 2. Was this month’s treasury report submitted to the ADRR? (Answer Yes/No) Yes 3. Was a financial report written and shared? (If yes, please attach) Yes, and the Report is attached B. DISTRICT & COUNTRY DUES 1. Has the club paid district dues? (Answer Yes/No) Yes, we have paid 100% District Dues (182,500.00 Ugx paid on 2nd July 2021) 2. Has the club paid Country Fund? (Answer Yes/No) Yes, we have paid 100% Country dues. (80,300.00 Ugx paid on 8th July 2021) C. FUNDRAISING INITIATIVES 1. Outline the club fundraising activities carried out during the month if any We did an inhouse fundraiser for our alive and kicking project. The details of this fundraiser are provided in the project report attached to this report. We however managed to raise 1,550,000 Ugx. With this amount we only used 90,000 ugx from the club account for this project.
2. Did the club partner with any corporate bodies? (If yes, provide details of name and sponsorship package) We have official partnership with the following bodies: 1. JB Caring Hearts International Our partnership with this great organization started last year 2020. In preparation for our August 2021 Project titled mentor me series - A lockdown program for young people. We have been working with JB Caring Hearts to do an online needs assessment using their data base. The organization has also helped in identifying the first 2 groups of youths that will benefit from this program. 2. Banana village Eco Ledge We have been working with Banana village eco ledge to set up a youth empowerment center at their empowerment center where the physical trainings for the mentor me series will take place. This month we have held three stake holders’ meetings to discuss what we need to put in place before the project is kick started. We have signed memorandum of understanding to make the partnership official. We have also set up the rooms and acquired the sawing machines that will be used during the training. 3. Lens Media Production Company The company is owned by one of our intending members. This month saw us signing a memorandum of understanding to make our partnership. LMP is the official photographer of our Sabula magazine and all projects undertaken by the club. PROFESSIONAL LEADERSHIP DEVELOPMENT AND CAPACITY BUILDING 1. (i). Did the club conduct any in-house training this month? (Answer Yes/No) Yes. In partnership with all Entebbe Corridor Rotaract clubs, we held an online PLD Training under the theme “My path to self-reliance.” The purpose of this training was to help Rotaractors cope with future challenges and recognizing the changing economic situation and working to remain afloat in the responsibility to manage themselves and those for whom they are responsible for. The modules shared in this training when implemented by parents in their families, can have a positive impact on children influencing their choices and nudging them in the right direction. (ii). If yes, give following details. Date: Sunday 18th July 2021.
Attendance: 72 Registered Participants
TOPICS COVERED AND FACILITATORS No 1.
2.
3.
Topic
Facilitator
UNDERSTANDING SELF RELIANCE AND HOW TO DEVELOP IT
CMP Joseph B. Ssengooba:
HOW TO STRAT AND MANAGE ABUSINESS IN THE LOCKDOWN
Rtr. Twinamasiko Junior:
BUDLINGBUSINESS RESILIENCE AND GROWTH
He spoke about the three concepts of self-reliance I.e.; (a) being responsible, (b) being disciplined, and (c) being confident. He added that being responsible is being accountable to care for self and to care for others by getting assistance, respecting self, respecting others, and respecting the Creator. At the end of his training, he invited participants to do a selfevaluation of their self-reliance. He provided a document that would work as a needs assessment form to help members understand their current stand on the path to self-reliance and what they need to have to be fully self-reliant. Started by saying besides all the basics of starting a business-like capital all you have to do is start with whatever existing resources you have and then learn the rest on the job because no amount of planning will prepare you for the reality on ground when you actually execute your business plan. Went ahead to share that its always advisable to start a business on the basis of passion to solve an existing problem in society or need, that way even the challenges and losses made will not demotivate your progress because you are involved in this business on a passionate level and not obligatory level. Also said that use the people around you to grow your business by marketing your products directly to the people in your circles because these people know you and therefore will take a chance on your business or product and it’s from them that you will be referred to other customers who don’t know you. Rtr. Owomugisha Blessing Immaculate: She described a resilient business as one that has the capacity to absorb stress, recover critical functionality and thrive in altered circumstances. Went ahead to share the benefits of building resilience in business i.e., anticipation, impact, recovery speed, outcome benefit. She advised that adaptability, prudence, collaboration will help a business to build resilience. She ended with the caution that building resilience is not a short-term strategy but rather a longterm continuous process for a competitive business.
2. Outline any other Professional Development activities carried out by the club during the month. The club participated in joint 2 joint zonal PLD Training and 2 district PLD.
SERVICE PROJECTS A. COMMUNITY SERVICE 1. Outline any community service activities carried out during the month. (Attach project report and photos). Alive and kicking; a covid free community online project in partnership with the rotary club of Bwebajja from the 1st to 7th of July 2021. (Report Attached) 2. What were the Rotary areas of focus addressed? Disease Prevention and Treatment B. INTERNATIONAL SERVICE 1. Outline any International Service activities carried out during the month. (For each activity include partners, service rendered and attendance) The club is working on a memorandum of association with the Rotaract club of Kigali to formalize a partnership. We have plans to do an online project with at least 10 Rotaract Clubs in East Africa. 2. Does your Club have any sister club within the district? (If yes, Provide Name of the Club, President’s name, and Contacts Rotaract Club of Nkumba Stewards President: CMP Joan Mukisa Telephone: 0782622534 Email: mukisajn38@gmail.com 3. If No, state any plans set aside to have a sister club and state specific areas where the ADRR intervention is required. YOUTH PROGRAMS A. INTERACT 1. Outline any youth service activities carried out during the month. (These may include fellowshipping with an Interact club, giving a talk at an Interact club, participation in an Interact club-organized project or joint activities with an Interact club. For each activity include partners, service rendered and attendance) NONE 2. Is your club mentoring any Interact club? (If yes, provide details of name of club and Sponsoring Rotary club) Interact Club of New High-tech Secondary School proudly sponsored by the Rotary Club of Kajjansi under the Sanyika Nange joint Entebbe Corridor Project
PUBLIC RELATIONS 1. Does the club have any PR media? (If Yes, fill in the table below)
Platform
Yes/No
Platform Name/Link
Facebook Twitter Instagram Blog Newsletter Website LinkedIn YouTube
Yes Yes Yes Yes Yes Yes Yes Yes
https://www.facebook.com/Bwebajja-Rotaract-club-313705075988457/ https://twitter.com/ofbwebajja https://www.instagram.com/bwebajjarotaract/ https://therotaractclubofbwebajja.blogspot.com/ https://drive.google.com/file/d/1PiZMzWCGnrDLTa3Rm1MOW27i8jre2g1h/view?usp=sharing https://rotaractbwebajja.org/ https://www.linkedin.com/in/rotaract-club-of-bwebajja-b99363217/ https://www.youtube.com/channel/UCavyKbk3NHKub4t5hel7CmA/featured
If No, what is the Club doing about it? 2. Outline any PR activities carried out by the club during the month. (For each activity include purpose, media type, attendance, and photos) Activity Updating our social media Platforms
Launching of the Sabula newsletter
Updating our Website
Uniform Fridays
Propose Social media has been a tool in raising awareness, and call for social change. It allows us to have access to a level of communication that the older generation never had. Through social media, people can now easily call out wrong practices, injustices, and have a voice in different situations. Social media can add a more informal and personal touch to your marketing and by creating a strong online community, you will strengthen your club in the 'real world'. Social media and social networking sites are accessible, quick, cost-effective and user-friendly once you get going. The club published our very first copy of our newsletter dabbed Sabula. This bulletin has great and inspiring stories from members of the Rotary family at large and of course also from our very own club members and members of our mother club. The magazine also allows our members to actively participate since they are given opportunity to be writers and provide content. Our club’s online presence has massive impact on our success in achieving our goals. In this day and age, some clubs still don’t realize that a majority of their people will visit their online platforms before making a choice to join. One of the main reasons you should have a website for your business is to increase your organization's credibility. Since our website is on 24/7, it's easy to post updates and announcements to the public. It's a way to keep them up to date on everything that we are doing.
Uniform Friday is a public relations initiative to hell us promote Rotary and Rotaract at our places of work and in our communities. This sees us explaining questions to the public like what is rotary, what is the benefit of joining rotary, what do you do in rotary and this has helped us to enlighten people about Rotaract and rotary.
3. Did the club submit an article to the DRR newsletter this month? Yes, we submitted two articles in this month.
MEMBERSHIP FLYERS - SHOWCASING MEMBERS COMMENTS AT CLUB MEETINGS
These are membership flyers posted on our social media platforms this month. At our different club members. The public relations committee takes notices of comments made by club member to seek for what would be used as quotes for our membership flyers. Once this flyer is posted the members feels appreciated and recognized for his/her contribution to the development of the club.
BIRTHDAY FLYERS – STANDING WITH OUR MEMBERS DURING THE HAPPY TIMES
WEEKLY FELLOWSHIP FLYERS - MOST OF THE FELLOWSHIPS THIS MONTH WERE JOINT
NEW MEMBER MEMBERSHIP PROGRAM FLYERS
PROFESSIONAL AND LEADERSHIP DEVELOPMENTS FLYERS
Alive and Kicking Community Service Project in Pictures
UNIFORM FRIDAYS
Friday New Member Mentorship Program
Board Meeting With DRR
DRR'S VISIT
Board Members Get together
Club Assembly
Alive and kicking Project Post
Joint Fellowship
Alive and Kicking Project Post
Project Launch
Alive and Kicking Project Posts
Project Launch
Entebbe Corridor - PLD Planning Meeting
Project Partner's Meeting
Alive and Kicking Closing
New Member Mentorship Program
Joint Fellowship
New Member Mentorship Program
August Calendar Activities Date Every Friday Monday 2nd August 2021 Sunday 8th August 2021 Saturday 14th August Friday 27th August 2021
New Member Mentorship
Activity New Members Virtual Mentorship Program Launch Mentor Me - Project on Zoom In house Training & Club Retreat Induction and PHF Recognitions Board Meeting and Club Assembly
