Finance Department

FINANCE

2020 HIGHLIGHTS

Assisted in the development and adoption of the FY 2020-2021 budget

The budget saw a $29 million decrease from the previous year’s budget for a total of $101 million

The department spent a total of $1.11 million mainly on personnel, general and admin fees

Completed phases 1 and 3 of Tyler software implementation

Financials, Human Capital Management, Energov and Utility Billing software implemented

ABOUT THE DEPARTMENT

We provide accounting services such as accounts payable, accounts receivable, budgeting, payroll and purchasing to the entire city. In doing so we collaborate with Administration, City Council and the public of all aspects in regards to the city’s finances. The city budgeted $101 million for fiscal year 20-21. The Finance Department oversees the budget throughout the year by receiving revenues and analyzing spending.

The fiscal year 20-21 saw a $29 million dollar decrease from the previous year’s budget. This decrease was due to the impacts of COVID-19, and the disruption the pandemic had over the economy.

During 2020 the department consisted of eight staff members including one Accounting Manager, two Accountants, two Purchasing Agents, and three Accounting Techs II.

The department spent a total of $1,117,444 during 2020. These costs consisted of personnel costs, supplies, contractual services, and various other fees. In line with our mission of exhibiting our core values of accountability, communication, excellence, integrity and teamwork the Finance Department is the central hub for all departments.

The fiscal year 20-21 saw a $29 million dollar decrease from the previous year’s budget. This decrease was due to the impacts of Covid-19, and the disruption the pandemic had over the economy.

During 2020 the department consisted of eight(8) staff members. (1) Accounting Manager, (2) Accountants, (2) Purchasing Agents, and (3) Accounting Techs. II.

The department spent a total of $1,117,444 during 2020. These costs consisted of personnel costs, supplies, contractual services, and various other fees.

FY 2020-2021 Budget

25,827,515

34,086,013 41,092,576

Personnel Expense Operating Expense Capital Outlay

2020 Finance Costs

Personnel

Maintenance & Repairs Insurance Utilities Non-Capital Purchases Contractual Services Computer/Software Public Relations General & Administrative Consumable Supplies Capital

Finance has been working on the implementation of the city’s new software system. Tyler offers many suites within the software, which will enhance the way the city does business. We are replacing our HTE system that was implemented back in 1991. The Tyler system is a technological tool that the city has needed for several years. The software includes many suites and is far more advanced then software we currently use. The software costed the city upwards of $1 million dollars. During 2020, we completed phases 1 and 3; we are in phase 3 of the project with the final phases coming 2021. The software includes the following:

CASHIERING

• Chart of Accounts (COA)/

General Ledger • Accounts Receivable • Tyler Cashiering

SYSTEM-WIDE

• Munis Analytics & Reporting • Tyler Forms Processing • Tyler Content Manager SE

ENERGOV

• Licensing & Regulatory

Management • Permitting & Land Management • E-reviews • IG Workforce Apps • My GovPay • Report Toolkit • Virtual Pay • GIS • Incident Management

HUMAN CAPITAL MANAGEMENT (HCM)

• Payroll with Employee Self-

Service • HR & Talent Management • ExecuTime Time & Attendance • ExecuTime Time & Attendance

Mobile Access

FINANCIALS

• Accounts Payable • Budgeting • Purchasing • Project Ledger • General Billing • Cash Management • Capital Assets

UTILITY BILLING

• Utility Billing CIS • UB Interface • Central Property File • Citizen Self-Service