VOLUNTARY WITHDRAWAL POLICY
Classification: Academic
Responsible: School Managers, Academic Managers, Directors
Executive Sponsor: Vice President, Academics and Operations
Approval Authority: Robertson College Leadership Team
Date First Approved: November 17, 2021
Date Last Reviewed: August 12, 2024
Scheduled Review Date: June 1, 2026
A. PURPOSE
The Program Voluntary Withdrawal Policy describes the formal withdrawal process required when a student chooses to discontinue their studies before their program end date
B. SCOPE
This policy applies to all students enrolled in a provincially regulated diploma or certificate program at Robertson College.
C. DEFINITIONS
Term Definition
Student
A student is an individual who has applied for admission, is currently enrolled, or has previously been a student at Robertson College.
Program Voluntary Withdrawal Policy: Last updated August 12, 2024 Page 1 of 4
Student Record
A Student Record is the information which is contained within a student’s file which may include personal information, admission, registration, academic, and disciplinary history at Robertson College.
D. POLICY
Robertson College has a formal withdrawal process for when a student chooses to discontinue their studies before the program end date.
1.1 Students may not withdraw from individual courses and remain registered in others A student withdrawal from programming will be applied to all courses within the program in which the student is registered
1.2 Ceasing to attend classes does not constitute an official withdrawal
1.3 The date on which a student submits a Program Withdrawal Request Form will be considered the date of withdrawal for grading and tuition refund purposes.
14 A student who makes a withdrawal request, but then decides not to withdraw must retract the withdrawal request formally in writing by email or letter within 5 days of the original request
E. RELATED LEGISLATION
Private Vocational Institutions Act and Regulations (Manitoba)
Private Vocational Training Act and Regulations (Alberta)
F. RELATED POLICIES
College Initiated Withdrawal Policy
Re-enrolment Policy
G. RELATED MATERIALS AND DOCUMENTATION
Voluntary Withdrawal Request Form
H. POLICY AUTHORITY
The Vice President, Operations and Academics is responsible for this policy. Questions regarding the interpretation of this policy should be directed to robertsonpolicies@robertsoncollegeca
I. POLICY HISTORY
Change Made Version Number
Sections B and E updated Sections H and I added.
Minor revisions were made 2.0
Policy Initially approved 1.0
Signing Authority
Terena Caryk VP, Operations and Academics
Julian Hallett, VP, Workforce
Signatures:
Terena Caryk VP, Product
Belinda Loschiavo VP, International and
Date of Signature
August 12, 2024
November 21, 2021
Special Projects
Jason Locke VP, Learner Recruitment and WorkForce