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Organizing Committee Application Booklet GUATEMALA Y2B FORUM 2013.2 By Deniss Garcia

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Are you ready for the challenge!?

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


What is Youth to Business Forum? Youth to Business (Y2B) Forum is a platform aiming to facilitate a dialogue between students and representative of the business world. The objective of the event is to bridge the gap between Youth and Business by discussing and exploring main global trends that affect our society and the way we do business. On September 28th 2013, Y2B will be organized for the 4th time in Guatemala and will be taking place at Universidad de Rafael Landívar (URL). In previous editions Y2B welcomed many students from different universities in Guatemala and leading organization such as Banco Mundial, Microsoft, INCAE Business School and Saùl E Mendez. The aim of this booklet is to inform people who are interested to become part of the organization committee (OC). The OC will be responsible for successfully organizing the event and creating partnerships. The Organizing Committee should start working on July 15th and will spend at least 10 hours a week in the period July-September.

What do YOU gain from being in the OC of the Y2B Forum? Being part of the Organizing Committee will benefit you in a number of different ways:  Increase your knowledge of entrepreneurship and the business world  Build on your marketing and selling skills  Build on your event management skills  Build on your organizational/planning skills  Increase your experience in AIESEC

The Available Positions    

Organizing Committee President OC Sales(2) OC Logistics OC Communications

OCP OC SALES

OC SALES

OC LOG

OC COMM

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Job Descriptions OCP

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Organizing Committee President (OCP)

JOB DESCRIPTION  Conduct overall team management and administration of the Organizing Committee.  Responsible for all the organizing committee operational costs (budget joint with MCVP ER).  Preparations of the Youth to Business report.  Motivate the OC team throughout the whole time, including Reward and Recognition.  Report directly to the MCVP ER on a continuous basis.

PROFILE  Must have been in a team leader position.  Must have attended a national forum.  Should preferably have basic knowledge of financial procedures  High integrity & responsibility

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


OC Sales

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Organizing Committee Sales (OC Sales)

JOB DESCRIPTION  Segmentation of Y2B product to companies together with the MCVP ER.  Go for Sales Calls / Meetings  Working with the MCVP ER to coordinate company approaches.  Reporting directly to the OCP on a weekly basis.

PROFILE  Must have sales experience.  High confidence when selling

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


OC Logistics

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Organizing Committee Logistics (OC LOG)

JOB DESCRIPTIONS  Responsible for the management of all matters pertaining to the site (parking ticket validation, contracts, setting up of the room, etc.).  Responsible for security on the site  Responsible for company banners i.e. collection before the forum, security during the forum and return after the forum.  Ensure that the delegates’ logistics (e. g. food) work out well  Responsible for ensuring everything is on time, eg the food, etc during the forum.

PROFILE  Experience in logistics  Event management skills

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


OC Communications

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Organizing Committee Communications (OC Comm)

JOB DESCRIPTIONS  Be the link between the OC and the outside world  Create a strategic communication plan using social media, print media, and radio together with the MCVP MKT  Create mailing and keep delegates informed of what’s happening  Ensure synergy within the OC  Organize the related Press forum  Ensure the number of delegates planned for signs up and paying the fees before the forum  Promotions of the event on all campuses

PROFILE  Creative skills  Basic IT knowledge  Have a sense of customer service

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


How to apply?

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Application Process - Instructions  Carefully read through the description of the Youth to Business Forum.  Carefully read through the Job Descriptions of the various roles and identify the position that fits you best.  Fill out the inscription link for the position you are applying  If you have any questions regarding the Job Descriptions or application process please contact Kylie Lenssen: lenssen.kylie@aiesec.net, 55959188  Timeline: o Deadline for submitting your application is 23:59 hours, 12th July 2013. o All applicants need to be available for an interview on the 13th or 14th of July. You will be notified with the exact time of the interview. o Any application received after the deadline will be rejected.

dESIgnEd By dEnIsS GaRcIa AIESEC en Guatemala | 3a Avenida 9-02 Zona 9 Apt. D | Tel. (502) 55959188 | www.aiesec.org/guatemala


Oc applications y2b i 2013 2