2016 RHL Activities Weston Beach Race VIP Experience

RHL WESTON BEACH RACE 2016

The RHL Weston Beach Race is now celebrating its 34th year and we look forward to welcoming you within our hospitality suite By booking one of our VIP hospitality packages you will experience this event from the comfort of our Glass Fronted Marquee, positioned on the edge of the famous sand track.

Members of our Hospitality Team will look after you all day, whilst enjoying the excitement of the thrills and spills that is the RHL Weston Beach Race We are able to offer a fully serviced Hospitality Suite for use by Companies for the Thursday and Friday prior to main event dates, please enquire with our hospitality team. Ideal for product launches and Corporate Hospitality

Please read all the information enclosed to ensure an enjoyable experience

If you have any questions please contact our Hospitality Team Email: hospitality@rhlactivities.com Tel: 01873 840640

RHL Weston Beach Race Hospitality Package 2016

Page | 1 of 5

RHL WESTON BEACH RACE 2016 VIP HOSPITALITY INFORMATION VENUE  Beach Front, Weston Super Mare, BS23 1BE  Pedestrian only event – parking available within walking distance of the event site on the beach, which is controlled by North Somerset Council

COLLECTION OF TICKETS  Produce your ticket at the Welcome Office, where you will be issued with your VIP wristband, please ensure you wear this securely around your wrist as this is your access in to the VIP Hospitality Suite  Upon collection of your wristband, please proceed to enter the event site, through the dedicated entrance lane for Pass Holders and VIP guests

WELCOME OFFICE  This is situated at the entrance to building known as the Tropicana.  Opening hours Thursday Friday Saturday Sunday

the Event Site, located along Marine Parade in front of the 12.00 – 20.00 08.00 – 19.00 08.00 – 18.00 08.00 – 15.00

HOSPITALITY SUITE  The VIP Hospitality suite is located at the top of the event site on the promenade, directly in front of the biggest jump of the race track  The hospitality suite is a large glass fronted unit, for spectacular viewing of the race track  Please ensure you are wearing the appropriate wristband to gain access  Opening times are between 08.00am to 17.00pm, Saturday and Sunday

WHATS INCLUDED IN YOUR TICKET     

Entry to the event for the day that you have booked Breakfast, Lunch, Afternoon Tea, Refreshments Entry to the hospitality suite all day Tea, Coffee, soft drinks all day Welcome Pack to include:  Official Program  Sponsor Lanyard and VIP Memorabilia Pass  VIP Pass For parties of ten the above will be on your reserved table

MENU  Attached RHL Weston Beach Race Hospitality Package 2016

Page | 2 of 5

RHL WESTON BEACH RACE 2016 BOOKING FORM Tel: 01873 840640 Fax: 01873 840172 Email: hospitality@rhlactivities.com

BOOKING DETAILS Company Name First Name

Surname

Address

County

Postcode

Landline

Mobile

Email

HOSPITALITY PACKAGE REQUIRED Day

No of persons

Cost Per Unit

Saturday

£60.00

Sunday

£60.00

Weekend

£100.00

Group Discount (For parties of 10 or more)

10%

Total Net Price

(

)

BOOKING TOTAL

PAYMENT TERMS

Please indicate payment method

Cheque

Bacs Sort

Credit Card 40 08 04

Paypal

Credit Card 3.5% charge

RHL Activities Ltd

rider@rhlactivities.com Account No 01396811

RHL Weston Beach Race Hospitality Package 2016

Debit Card No Charge

Page | 3 of 5

RHL WESTON BEACH RACE 2016 HOSPITALITY MENU

BREAKFAST

09.00 – 10.30

 Selection of Fresh Fruit  Croissants & Danish Pastries  Various jams

LUNCH

13.00 – 14.30

 Freshly Baked Hot Pasties and Sausage Rolls  Freshly Made French Rolls with assorted fillings  Selection of Fresh Fruit

AFTRNOON TEA

16.00 – 16.30

 Selection of cakes and biscuits

REFRESHMENTS

08.00 – 17.00

 Tea, Coffee and Soft Drinks All Day

RHL Weston Beach Race Hospitality Package 2016

Page | 4 of 5

RHL WESTON BEACH RACE 2016 TERMS & CONDITIONS OF SALE Tickets are non-refundable and will not be exchanged.

The organisers shall not be liable for any loss, injury or damage within the event boundaries.

It is illegal to resell tickets. Should a ticket/wristband be re sold or transferred for profit or commercial gain by anyone the ticket shall be void and the holder be refused entry to or ejected from the event.

The entire ticket/wristband is required to gain admission to the Event. Printed receipts are not acceptable. All tickets/wristbands are security printed, and any attempt to present any other ticket/wristband may lead to refusal of admission and possible prosecution.

Unauthorised vendors will be prosecuted.

Please keep your ticket/wristband safe and in good condition as a duplicate ticket/wristband will not be issued if it is lost or stolen and a defaced or illegible ticket may become invalidated.

This ticket/wristband relates to access to public areas of the venue only. The ticketholder/wristband holder shall not access or attempt to access any other areas including without limitation the track. Offenders will be prosecuted.

The ticketholder/wristband holder shall not bring into the venue or use or display at or around the venue any sponsorship, promotional or marketing materials. The ticketholder shall not offer or distribute within or around the venue any consumer article or commercial product or service or any leaflet relating thereto.

The date of the Event and/or the support programme may be subject to change by RHL Activities Ltd, in which circumstances ticketholders agree that their tickets will be valid for the Event as changed, and no refunds or exchanges will be available.

The ticketholder shall be entitled to a refund or exchange (at the Companies election) in respect of this ticket if the Event is cancelled in its entirety prior to the commencement of the Event for reason(s) that are within the reasonable control of RHL Activities Ltd. This does not include liquidation of the Company under the Insolvency act. Persons purchasing tickets prior to the event at a greatly discounted rated, do so at their own risk and acknowledge this upon purchase.

Should you have paid by cheque, and the cheque is returned unpaid by your bank, you will be liable to pay the original amount of the cheque, plus the bank charges, and an administration charge of ÂŁ 3.50.

If the Event is cancelled or otherwise changed for reasons that are beyond RHL Activities Ltd reasonable control including, but without limitation, compliance with any law or governmental order, accident, rule or restrictions, adverse weather, fire, disease, war or terrorist activity, commotion, acts of God, strikes or other industrial action, breakdown of plant, machinery or any failure of gas, water service, electricity or similar supplies, then RHL Activities Ltd shall in such circumstances have no liability to the ticketholder for any loss or damage suffered as a result of such cancellation/termination or other change.

Advance proof of ticket purchase invoices have a unique bar code on them. Please ensure you bring this with you, it will be scanned on site and your tickets issued. Make sure you keep this document safe as you would cash. The document is a ONE scan document and if more than one copy were to be presented, the barcode scanner will alert the attendant that this document has already been scanned and no further tickets will be issued. If you do not have your scanned document with you when collecting tickets you will have to pay for additional tickets. RHL cannot be held responsible for those persons turning up to collect tickets who do not have the correct documentation with them.

RHL will not be liable for any duplicated or reprinted document used by another party and will accept the first document that is presented to them as evidence of purchase Ticketholders acknowledge that they may be exposed to the risk of physical harm due to the nature of the Event. RHL Activities Ltd will not be liable for any injury, loss or damage to you or your property except to the extent that any such injury, loss or damage is caused by the negligence of RHL Activities Ltd, its employees or authorised agents. Without prejudice to the foregoing, RHL Activities Ltd excludes to the maximum extent permitted by law any liability for such injury, loss or damage.

By purchasing a ticket/wristband to an RHL event you are accepting the terms and conditions by which the Company trades. This relates to all admission sales, to include, but not wholly exclusive, general, corporate and hospitality.

RHL Weston Beach Race Hospitality Package 2016

Page | 5 of 5