Table Of Contents Welcome to multimedia reunion planning! 1.0 Introduction to Reunion Planners Notebook. . 4 1.1 Reunion social media: online index 1.2 Reunion planning timetable 2.0 Surveys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 2.1 Family reunion survey 2.2 Class reunion survey 3.0 Leadership and governance. . . . . . . . . . . . . . . 10 3.1 Leadership roster 3.2 Committee responsibilities 3.3 Committee notes/progress 4.0 Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 4.1 Budget form 5.0 Site Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 5.1 Convention and Visitors Bureaus (CVB) 5.2 Request for Proposal (RFP) 5.3 Hotel negotiation 5.4 Site inspection checklist Virginia is for Reunion Lowers. . . . . . . . . . . . . . . . . 17 6.0 Promotion/communication/social media. . . . 33 6.1 Membership Roster 6.2 Save-the-Date/invitations 7.0 Fundraising. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 7.1 Program book copy
8.0 Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 8.1 Family reunion registration form 8.2 Class reunion registration form 8.3 Military reunion registration form 8.4 Optional order form** 8.5 Reunion activity signup form 9.0 Food. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 9.1 Food/cooking plans 9.2 Menu planning 9.3 Picnic checklist 9.4 Potluck signup form 9.5 Questions to ask the caterer 10. R eunion Day. . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 10.1 Reunion Day countdown 10.2 Reunion Days for the planner 10.3 Reunion Day volunteer list 10.4 Registration check-in/attendance roster Reunion Day Programs 10.5 Sample Banquet program 10.6 Sample Business meeting agenda 10.7 Sample Worship/memorial program 11.0 Evaluation/feedback. . . . . . . . . . . . . . . . . . . . 47 11.1 Reunion member event evaluation 11.2 Committee member event evaluation 11.3 Member long form evaluation** Catalog of Reunion Resources. . . . . . . . . . . . . . . . . 48 Multimedia Reunion Planning Infographic . . . . . . 51
7.2 Ad book order form
Text in red indicates this is an actionable planning form. ** Available in download only
2016 Reunion Planners Notebook Volume 26 • Number 2 PUBLISHER / EDITOR IN CHIEF Edith Wagner ART DIRECTOR Jennifer Rueth OPERATIONS MANAGER / SALES Karla Lavin SALES Roberta McLoud WEB WIZARDS Josh Evert John Carl Behn III HOSPITALITY ANSWER MAN Dean Miller
ACKNOWLEDGEMENTS Sources who inadvertently contributed to ideas for Reunion Planners Notebook. Geoff Beers • Greater Birmingham (AL) CVB Trina Boice • Barbie Carpenter Chicago Southland CVB Curtis Butler Family Reunion • Erin Davis Lee R. Drew • Tyrone Dumas • Cheryl Fall Finnfest USA • Mary Thiele Fobian • Gathered Again Crystal Grave • Rob Hard • Houston (TX) CVB Vanessa Igel • Adam Kemp • Saren Eyre Loosli Lori Nawyn • Lisa McNair • Carole E. Neal Michael Nolan • Donna M. Owens • Elizabeth Parker Purple Trail, Party Ideas Blog • Kelly Richardson Mary-jo Rootin • Michelle Simtoco • Marilyn Stewart Ione Vargus, PhD • Melanie Woodward • Jeff Yaeger Susan Yates • Susanna Zambrano
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