RQA2025 Exhibitor Information Pack

EXHIBITOR INFORMATION PACK 2025 International QA Conference | 5th - 7th November ICC, Belfast

ABOUT THE RQA CONFERENCE. This year we are hosting our International QA Conference at the wonderful ICC, Belfast - a world-class convention centre in the heart of Belfast.

We are proud to host the industry’s largest QA conference in Europe.

The RQA International QA Conference offers a unique blend of industry representation including regulatory authorities, independent consultants, QA teams from larger CROs and many more in between. The conference has become a destination for QA involved in GCP, GLP, GMP, pharmacovigilance, medical devices and more.

We offer three days of sessions - which range from presentations to workshops - multiple networking opportunities and an extensive Exhibition Area, which is growing year on year. Last year we also introduced our Innovation Theatres to the Exhibition Area - which was not only a great platform for our sponsors and last minute presenters, but also increased footfall for exhibitors.

The Exhibiition Area also holds our catering points for lunches and breaks, meaning each attendee is guaranteed to visit the area.

WHY CHOOSE TO EXHIBIT WITH US? We’re here to help you make the most of your time at RQA2025. Whether you’re looking to generate leads, boost your brand, or showcase new products, this is the perfect place to achieve your goals and see great returns.

ENGAGEMENT

AWARENESS

KNOWLEDGE

Generate and engage new connections, pre, during and post-event.

We are here to support you in boosting engagement and spreading brand awareness.

As experts in the industry we are keen to work alongside you in getting your message across.

Exhibitors will be showcased on our website and in the delegate handbook giving your brand industry and audience recognition. With more add-ons available where required.

Whether you are interested in running informative webinars, promoting industry news in Quasar, content co-creation or running an industry survey, RQA can help not just at the conference, but yearround.

The event will give you over eight hours of face-to-face interaction with delegates, enabling your proactive team to have meaningful conversations throughout the event.

Every exhibitor will have access to our RQA app, where you can scan leads enabling you to monitor your team’s leads and streamline your post-event follow-up process and sales cycle.

We are committed to providing exhibitors and sponsors with the means to achieve their ROI with RQA.

Our Innovation Theatres are also great places to run short, informal presentations.

ATTENDEE JOB ROLES. Data taken from our 2024 International QA Conference attendees.

PRESIDENT

504

370

OTHER

286

MANAGER

CONSULTANT

ATTENDEES

ORGANISATIONS

MANAGERIAL OR HIGHER HEAD

AUDITOR

DIRECTOR

A GLOBAL CONFERENCE. While the RQA International QA Conference maintains a strong UK presence, its global footprint continues to expand year on year, highlighting its growing significance and appeal in the quality assurance landscape worldwide. This trend underscores the conference’s role as a leading forum for industry professionals from various corners of the globe.

5 2% of delegates came from Australasia.

1 54% of delegates came from the UK.

4 2

3

31% of delegates came from Europe (excluding UK).

8% of delegates came from Asia.

5% of delegates came from USA.

AVAILABLE PACKAGES ENHANCED

BASIC

Build new relationships

2250

GBP

• 1 company representative (including conference sessions and dinner dance ticket) • Exhibition space (3 x 2m shell scheme with the option to customise your space) • Access to the RQA app to scan leads • A minimum of 8 hours attendee contact time (Wed = 4 x breaks, drinks reception/Thu = 4 x breaks, dinner dance/Fri = 2 x breaks) • Power socket • Table and chair • Company description and logo on conference materials • Attendee list • Refreshments each day and lunches on Wednesday and Thursday • Conference materials.

Networking and brand awareness

3500

GBP

• 2 company representatives (including conference sessions and dinner dance tickets) • Full page advert in the delegate handbook • Exhibition space (3 x 2m shell scheme with the option to customise your space) • Access to the RQA app to scan leads • A minimum of 8 hours attendee contact time (Wed = 4 x breaks, drinks reception/Thu = 4 x breaks, dinner dance/Fri = 2 x breaks) • Power socket • Table and chairs (depending on number of stand personnel) • Company description and logo on conference materials • Attendee list • Refreshments each day and lunches on Wednesday and Thursday • Conference materials.

PREMIUM

Networking, brand awareness and engagement

4500

GBP

• 3 company representatives (including conference sessions and dinner dance tickets) • App notification to all delegates (pre, during or post-conference) • Full page advert in the delegate handbook • Exhibition space (3 x 2m shell scheme - with the option to customise your space) • Access to the RQA app to scan leads • A minimum of 8 hours attendee contact time (Wed = 4 x breaks, drinks reception/Thu = 4 x breaks, dinner dance/Fri = 2 x breaks) • Power socket • Table and chairs (depending on number of stand personnel) • Company description and logo on conference materials • Attendee list • Refreshments each day and lunches on Wednesday and Thursday • Conference materials.

All advertised prices are in GBP and exclude UK VAT, which is payable at the current rate. Terms and conditions apply. Stands are allocated on a first come, first served basis and won’t be assigned until payment has been received in full.

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EXHIBITION HALL STAND MAP. 6

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2025 International QA Conference Exhibition Area Hall 1 ABCD

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ICC Belfast

2 1

Silver Sponsor 1

9

Gold Sponsor 1

Gold Sponsor 2

10

11

12

13

33

34

35

36

37

14

Silver Sponsor 2

Seating Area

27 Association stands (space only)

18

Allergy Station

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n ra

t En

2m x 3m Shell Scheme Stand

Innovation Theatre Two

17

Catering

26

Stand Direction

RQA Stand

16

Catering

Quiet Room

Innovation Theatre One

15

Catering

Platinum Sponsor

25

24

23

22

21

20

19

28

29

30

31

32

AVAILABLE ADVERTISING PACKAGES CONSULTANTS Low cost advertising opportunities exclusively for independent QA Consultants with one or two employees: Exhibition area - 249 GBP Showcase your company with a single banner and literature on the consultants table in the exhibition area. Conference attendance is a pre-requisite.

Advert in delegate handbook - 200 GBP A full colour, printed A5 advert in the delegate handbook.

Advert in delegate app - 149 GBP Showcase your company in our delegate event app. RQA2024 saw 733 click-throughs and 96307 impressions of these adverts.

ADVERTISING Advertise your business at the 2025 International QA Conference: Wine at Quality Conversations drinks 2860 GBP Display your company logo and receive recognition on the tables at the Quality Conversations Drinks Reception on Wednesday evening.

Wine at drinks - 2860 GBP Display your company logo and receive recognition on the tables at the pre-dinner drinks.

Wine at dinner - 1720 GBP Sponsor the wine at the dinner dance, your logo will be displayed on the dinner dance menu.

For more information on consultants advertising contact us today.

All advertised prices are in GBP and exclude UK VAT, which is payable at the current rate. Terms and conditions apply.

Advert in the delegate handbook - 500 GBP A full A5, full colour advert in the delegate handbook which is given to all delegates at the conference.

If you have other advertising or sponsorship ideas and would like to discuss further with us, please get in touch at conferences@therqa.com.

HOW TO BOOK YOUR PACKAGE.

1

Choose which package you’d like from page 6 or 9.

2

Visit our website to book.

3

Choose your stand number on page 8 (stands only) and complete the form in your confirmation email.

WE LOOK FORWARD TO SEEING YOU IN BELFAST!

www.therqa.com conferences@therqa.com