2023-2024 Superintendent Planning Calendar

REGION 10 ESC STUDENTS | SERVICE | SOLUTIONS

Region 10 Education Service Center is an affirmative action, equal opportunity employer in compliance with all applicable state and federal employment and non-discriminatory legislation, statutes and rules. Information contained in this publication has either been provided by the individual school districts or by publications of the Texas Education Agency (TEA) using data supplied by the various school districts through the Public Education Information Management System (PEIMS) or other data-reporting systems, including the UIL Official Realignments and Classifications. Questions or concerns can be addressed by Rachel Frost, Chief Communications Officer, via telephone at 972.348.1040 or email at rachel.frost@region10.org.

Data as of 9/5/2023

Executive Director’s Cabinet

Region 10 Information

Hours of Operation

Administrative Offices: Monday - Thursday  7:30 AM - 5:00 PM Friday 7:30 AM - 3:00 PM  972.348.1700

Website Address: www.region10.org

To view professional development offerings, click the Workshop Registration link at the top of our home page.

Email Address Format: firstname.lastname@region10.org

BOARD OF DIRECTORS

Mrs. Elvia Flores Chair (Dallas County)

Dr. David Foerch

Vice Chair (Dallas County)

Mr. Early B. Milstead

Secretary (Collin & Rockwall Counties)

Mr. Kelem Butts

Member (Charter Schools)

Dr Debra Crosby

Member (Fannin & Hunt Counties)

Mr. Eric Reeves

Member (Dallas County)

Mr. Charles Williams Member (Grayson County)

Dr. Bruce Wood

Member (Ellis & Kaufman Counties)

DIRECTORS COUNCIL

Megan Timme

Supervision & Leadership Development

972.348.1130 megan.timme@region10.org

Rachel Frost

Communications & Marketing

972.348.1040 rachel.frost@region10.org

Kelly Skwarek

Head Start/Early Head Start

972.348.1600 kelly.skwarek@region10.org

Dr. Bud Nauyokas

Operations & Certification

972.348.1076 bud.nauyokas@region10.org

Dr. April Estrada

Special Populations

972.348.1536 april.estrada@region10.org

Travis Longanecker

Teaching & Learning

972-348-1426 travis.longanecker@region10.org

Chad Branum

Technology & Data Services

972.348.1170 chad.branum@region10.org

ADMINISTRATIVE SERVICES ADVISORY COMMITTEE (ASAC)

Dr. Robin Bullock / Allen ISD - Rep. to Commissioner's Cabinet

Charlie Alderman / Commerce ISD - RAC Chair

Matt Kimball / Blue Ridge ISD - R10 TASA Study Chair

Kevin Wilson / Howe ISD - R10 TACS Chair

Cynthia Trigg / Evolution Academy - Charter Schools

Dr. Tom Maglisceau / Celina ISD - Collin

Dr. Brad Hunt / Coppell ISD - Dallas

Kevin Noack / Palmer ISD - Ellis

Kelly Trompler / Bonham ISD - Fannin

Brian Garner / Whitewright ISD - Grayson

Jeff Irvin / Quinlan ISD - Hunt

Dr. Georgeanne Warnock / Terrell ISD - K/R/VZ

TEACHING AND LEARNING ADVISORY COMMITTEE (TLAC)

Troy Mooney / Life School - Charter

Dr. Holly Ferguson / Prosper ISD - Collin

Linda Ellis / Grand Prairie ISD - Dallas

Dr. Wendy Eldredge / CFB ISD - Dallas

Brenda Sanford / Red Oak ISD - Ellis

Ritchie Bowling / Maypearl ISD - Ellis

Brad Maxwell / Leonard ISD - Fannin

Heather Hale / Gunter ISD - Grayson

Lance Campbell / Sam Rayburn ISD - Fannin

Tricia Meek / Bells ISD - Grayson

Sharon Boothe / Greenville ISD - Hunt

Dr. Ronny Snow / Scurry-Rosser ISD - K/R/VZ

Dr. Anjanette Murry / Crandall ISD - K/R/VZ

Allen

Dr.

043901

Anna ISD 043902

Michael Comeaux

Athens ISD 107901

Dr. Janie Sims

Avalon ISD 070901

Khris Marshall

Bells ISD 091901

Tricia Meek

Bland ISD 116915

Blue Ridge ISD 043917

https://www.brisd.net/

Dr. Darrell Floyd darrell.floyd@brisd.net

Boles ISD 116916

https://www.bolesisd.com/

Mikayle Goss

Bonham ISD 074903

Kelly Trompler

Caddo Mills ISD 116901

Luke

DISTRICT SUPERINTENDENTS

Campbell ISD 116910

N Patterson Street https://www.campbellisd.org/ Campbell, TX 75422

Dr. Denise Morgan Enrollment: 295 Campuses: # 3

dmorgan@campbellisd.org

Canton ISD 234902 1045 South Buffalo https://www.cantonisd.net/ Canton, TX 75103

Dr. Brian Nichols

bnichols@cantonisd.com

Carrollton-Farmers Branch 057903 https://www.cfbisd.edu/

Dr. Wendy Eldredge eldredgew@cfbisd.edu

Cedar Hill ISD 057904

Dr. Gerald Hudson

gerald.hudson@chisd.net

Celeste ISD 116902

Brad Connelly

connellyb@celesteisd.org

2303 Campuses: # 5

24747 Campuses: # 42

968-6100 PO Box 115186, Carrollton, TX 75011

6920 Campuses: # 16

Matthew Davenport matt.davenport@collinsvilleisd.org Commerce ISD 116903

519

Coppell ISD 057922

Brad

Crandall ISD 129901

https://www.crandall-isd.net/

Dr. Anjanette Murry amurry@crandall-isd.net

Dallas ISD 057905

DISTRICT SUPERINTENDENTS

400 W Lewis Street Crandall, TX 75114

Enrollment: 6003 Campuses: # 10

PO Box 128, Crandall, TX 75114

https://www.dallasisd.org/ Dallas, TX 75231

Dr. Stephanie Elizalde

selizalde@dallasisd.org

141169 Campuses: # 254

Denison ISD 091903

S Rusk Avenue https://www.denisonisd.net/ Denison, TX 75020

Dr. David Kirkbride

dkirkbride@denisonisd.net

DeSoto ISD 057906

Dr. Usamah Rodgers

usamah.rodgers@desotoisd.org.

Dodd City ISD 074904

Bruce Mauppin

Duncanville ISD 057907

4868 Campuses: # 11

6322 Campuses: # 12

331 Campuses: # 2

Ector ISD 074905

jenmorris@ectorisd.net

Ennis ISD 070903

Jay Tullos

jay.tullos@ennis.k12.tx.us

Farmersville ISD 043904

6185 Campuses: # 13

Micheal French Enrollment: 2115

mfrench@farmersvilleisd.org

Ferris ISD 070905 https://www.ferrisisd.org/

Hector Madrigal hmadrigal@ferrisisd.org

2716

# 6

# 7

DISTRICT SUPERINTENDENTS

Forney ISD 129902

Frisco

Dr.

Grand

Gunter ISD 091917

Highland Park ISD 057911 https://www.hpisd.org/ Dr. Mike Rockwood rockwom@hpisd.org

Howe ISD 091905

Kevin Wilson

wilson.kevin@howeisd.net

Irving ISD 057912

6551

1283

Magda Hernandez mhernandez@irvingisd.net Enrollment: 31767

Italy ISD 070907

Rachel Kistner Enrollment: 634

rkistner@italyisd.org

Kaufman ISD 129903

https://www.kaufmanisd.net/ Dr. Joshua Garcia jgarcia@kaufman-isd.net

Kemp ISD 129904

DISTRICT SUPERINTENDENTS

1000 S Houston Street Kaufman, TX 75142

Enrollment: 4332 Campuses: # 8 (972)932-2622

S Main Street

https://www.kempisd.org/ Kemp, TX 75143

Dr. James Young Enrollment: 1835 Campuses: # 6 (903)498-1314 james.young@kempisd.org

Lancaster ISD 057913 422 S Centre Avenue https://www.lancasterisd.org/ Lancaster, TX 75146

Dr. A. Katrise Perera Enrollment: 7032 Campuses: # 14 (972)218-1400 akatriseperera@lancasterisd.org

Leonard ISD 074909 # 1 Tiger Alley

https://www.leonardisd.net/ Leonard, TX 75452

Brad Maxwell Enrollment: 814 Campuses: # 5

maxwellb@leonardisd.net

Lone Oak ISD 116906

Hwy 69 S https://tx50000620.schoolwires.net/ Lone Oak, TX 75453

Janeé Carter Enrollment: 1083 Campuses: # 4

jcarter@loisd.net

Lovejoy ISD 043919 259 Country Club Road https://www.lovejoyisd.net/ Allen, TX 75002

Katie Kordel

katie_kordel@lovejoyisd.net

Mabank ISD 129905

https://www.mabankisd.net/ Dr. Russell Marshall rmarshall@mabankisd.net

4254 Campuses: # 9

75147 Enrollment: 3904 Campuses: # 7

Maypearl ISD 070915

Main Street https://www.maypearlisd.org/ Maypearl, TX 76064

Ritchie Bowling

1212 Campuses: # 6

rbowling@maypearlisd.org PO Box 40, Maypearl, TX 76064

McKinney ISD 043907

https://www.mckinneyisd.net/ Shawn Pratt spratt@mckinneyisd.net

Melissa ISD 043908

Enrollment: 23342 Campuses: # 36

https://www.melissaisd.org/ Melissa, TX 75454

Keith Murphy

kmurphy@melissaisd.org

Enrollment: 5654 Campuses: # 9

DISTRICT SUPERINTENDENTS

Mesquite

Midlothian

Milford

dmcintyre@princetonisd.net

Prosper ISD 043912

Dr. Holly Ferguson

hjferguson@prosper-isd.net

Quinlan ISD 116908

Jeff Irvin

jeff.irvin@quinlanisd.net

Red Oak ISD 070911

Brenda Sanford brenda.sanford@redoakisd.org

24983

2784

6499

DISTRICT SUPERINTENDENTS

Richardson ISD 057916 400 S Greenville Avenue https://web.risd.org/home/ Richardson, TX 75081

Tabitha Branum

Enrollment: 37260 Campuses: # 59 (469)593-0000 tabitha.branum@risd.org

Rockwall ISD 199901 1050 Williams https://www.rockwallisd.com/ Rockwall, TX 75087

Dr. John Villarreal

Enrollment: 18384 Campuses: # 26 (972)771-0605 john.villarreal@rockwallisd.org

Royse City ISD 199902 810 Old Greenville Road https://www.rcisd.org/ Royse City, TX 75189

Kevin Worthy worthyk@rcisd.org

S and S Consolidated ISD 091914

https://www.sscisd.net/

Jeff Russell jeff.russell@sscisd.net

Enrollment: 8521 Campuses: # 13 (972) 636-2413 1412 FM 1777, Royse City, TX 75189

1 Ram Drive Sadler, 76264

Enrollment: 943 Campuses: # 4 (903)564-6051 PO Box 837, Sadler, TX 76264

Sam Rayburn ISD 074917 9363 East FM 273 https://www.srisd.org/ Ivanhoe, TX 75447

Lance Campbell

Enrollment: 506 Campuses: # 3 (903)664-2255 lance.campbell@srisd.org

Savoy ISD 074911

https://www.savoyisd.org/ Jance Morris jmorris@savoyisd.org

Scurry-Rosser ISD 129910

https://www.scurry-rosser.com/

Ronny Snow ronny.snow@scurry-rosser.com

Sherman ISD 091906

302 W Hayes Savoy, TX 75479

Enrollment: 319 Campuses: # 3 (903)965-5262

10705 S State Highway 34 Scurry, TX 75158

Enrollment: 1066 Campuses: # 4 (972)452-8823

2701 Loy Lake Road

https://www.shermanisd.net/ Sherman, TX 75090

Dr. Tyson Bennett tbennett@shermanisd.net

Sunnyvale ISD 057919

https://www.sunnyvaleisd.com/

Matt Kimball matt.kimball@sunnyvaleisd.com

Terrell ISD 129906

Enrollment: 7767 Campuses: # 16 (903) 891-6400 PO Box 1176, Sherman, TX 75091

417 E Tripp Road Sunnyvale, TX 75182

Enrollment: 2205 Campuses: # 6 (972)226-5974

700 N Catherine Street

http://www.terrellisd.org/ Terrell, TX 75160

Dr. Georgeanne Warnock

georgeanne.warnock@terrellisd.org

Enrollment: 5208 Campuses: # 11

(972)563-7504

DISTRICT SUPERINTENDENTS

Tioga

Tom

Steve

Whitewright

Wills Point ISD 234907

https://www.wpisd.com/

Richard Cooper richard.cooper@wpisd.com

Wolfe City ISD 116909

https://www.wcisd.net/

Donna Pessel pesseld@wcisd.net

Wylie ISD 043914

Dr. David Vinson

david.vinson@wylieisd.net

CHARTER SUPERINTENDENTS

5701 Red Bird Center Drive https://www.awbrown.org/ Dallas, TX 75237

A W Brown Fellowship Leadership Academy 057816

Shenikwa Cager shencager@awbrown.org

Enrollment: 975 Campuses: # 2 (972)709-4700

A+ Charter Schools 057829 8225 Bruton Road https://www.apluscharterschools.org/ Dallas, TX 75217

Dr. Brenton White Enrollment: 1588 Campuses: # 2 (214)381-3226 brenton.white@aplus-cs.org

Academy for Academic Excellence 057814 1673 Terre Colony Court https://www.dallascounty.org/ Dallas, TX 75212

Karen Ramos

Enrollment: 358 Campuses: # 4 (214)637-6136 karen.ramos@dallascounty.org

Academy of Dallas Charter 057810 2324 South Vernon Avenue https://www.academyofdallas.com/ Dallas, TX 75244

Ronny Young ronny.young@academyofdallas.com

Advantage Academy 057806 https://www.advantageacademy.org/

Enrollment: 269 Campuses: # 2 (214) 944-5544 20820 Greenfield Rd, Oak Park, MI 48237

618 W. Wheatland Road Duncanville, TX 75116

Dr. Angela R. McDonald

Enrollment: 1012 Campuses: # 6 angela.mcdonald@advantageacademy.org

Bridgeway Preparatory 057851

Dr. Natalie Davenport

ndavenport@bridgewaypreparatory.org

Cityscape Schools 057841

Leonard Brannon

leo@cityscapeschools.org

1245

(214)276-5800

Education Center International Academy 057833

8200 Schrade Rd https://eciacharter.com/ Rowlett, TX 75088

Dr. Donna Townsend dtownsend@eciacharter.com

Enrollment: 461 Campuses: # 3 (972) 412-8080 PO Box 852337, Mesquite, TX 75185

1101 South Sherman Street http://www.evolutionacademy.org/ Richardson, TX 75081

Evolution Academy 057834

Cynthia Trigg

Enrollment: 678 Campuses: # 3

(972)907-3755 cynthia.trigg@evolutionacademy.org

Faith Family Academy Charter 070801 https://www.faithfamilyacademy.org/

Dr. Mollie Purcell Mozley mjpurcell@faithfamilyacademy.org

Enrollment: 2768 Campuses: # 2

1620 Falcon Drive DeSoto, TX 75115

(972)224-4110

CHARTER SUPERINTENDENTS

Gateway Charter Academy 057831 https://www.gatewaycharter.org/

Dr. Robbie L. Moore drmoore@gatewaycharter.org

Rule Charter 057835

Great Hearts Irving 015835R10

Wheatland Rd Dallas, TX 75241 Enrollment: 614 Campuses: # 2

375-1921 6103 University Hills Blvd , Dallas, TX 75241

Imagine International Academy of North Texas 043801

Christoper Haeckler christopher.haeckler@imagineschools.org

Imagine Lone Star International Academy 043802 https://www.lonestartx.org/

Angela Morgan amorgan@lonestarx.org

Democracy Drive Plano, TX 75024 Enrollment: 174 Campuses: # 1

Inspired Vision Academy 057830

Bruton Road https://www.apluscharterschools.org/ Dallas, TX 75217

Dr. Brenton White Enrollment: 1270 Campuses: # 2

brenton.white@aplus-cs.org

International Leadership of Texas 057848

Edward Conger

econger@ILTexas.org

KIPP Texas Public Schools - DFW

22139

# 42

Eric Coleman Enrollment: 33068 Campuses: #

eric.coleman@kipptexas.org

La Academia de Estrellas 057839

Lorraine Mantei, M.ED.

lorraine.mantei@laetx.org

1001

Leadership Prep School 061804

https://www.lpsfrisco.com/

Stacy Alton salton@lpsfrisco.com

Legacy Preparatory Charter 057846 https://www.legacypreparatory.com/

Staci Weaver sweaver@legacypca.com

8100 Teel Parkway Frisco, TX 75034 Enrollment: 1351 Campuses: # 2

Military Parkway Mesquite, TX 75149

1383 Campuses: # 3

Pioneer Technology & Arts Academy 057850

Shubham Pandey

shubham@ptaaschool.org

Richland Collegiate High 057840

2462 Campuses: # 6

Abrams Road

https://www.dallascollege.edu/rchs Dallas, TX 75243

Lea Ann Munkres Enrollment: 264 Campuses: # 1

lmunkres@dcccd.edu

St. Anthony School 057836 3732 Myrtle Street https://www.stanthonydallas.org/ Dallas, TX 75215

Onjaleke Brown Enrollment: 330 Campuses: # 2

obrown@stanthonydallas.org

CHARTER SUPERINTENDENTS

AUGUST 2023 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• Post most current accountability ratings and distinction designations, TAPR Report & School Report Card on website by 10th day of the school year (TEC§39.36)

• Update AskTED (ensure Superintendent, Principal(s), and Testing Coordinator are correct)

• Final 2023 Accountability Manual Released

• STAAR Grades 3-8 Assessments: Performance Levels available

• Testing Transparency (A) and (B): Posting a policy regarding student participation in any assessment mandated by 20 USC 6311 (b)(2)

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Review School Safety State Initiative TEA website

• Review inclement weather and safety protocols with administrative team

• Hold district/campus SBDM Committee elections (TEC§11.251(b))

• Distribute/publish Notification of Parents’ Rights (TEC§26.0)

• Distribute copies of TEC§37 and local discipline policies to professional staff before start of school (TEC§37.018)

• Review/amend Student Code of Conduct and post on website

• Establish at least one Parent-Teacher Organization at each school (TEC§26.001(e))

• Review sexual harassment procedures with staff and student

• Evaluate district’s decision-making and planning policies every two years (TEC§11.252(4)(d))

• Cybersecurity training certification submission deadline August 31st

• *Hire staff in accordance with district policy & procedure (as needed)

• Update name & contact information for each campus administrator responsible for discipline on website and in AskTED (SB 1306)

Career and Technical Education

• Publish Annual Public Notification of Nondiscrimination in Career Technology Education Programs

Charter Specific

• Submit calendar through TEAL, Charter School Tracking System (CSTS) application

• Post Charter Superintendent/CEO salary and Board Members on website

• Utilize the All-In-One-Form to update AskTED, including all required positions

Federal and State Programs

• ESSA Consolidated Compliance Report for 2022-2023 due September 30th

•

*Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• 2023-2024 ESSA Consolidated Application, due September 1st, for LEAs without 12-month grant funded employees

• Review ESSER III RIPICS and Use of Funds plan per six-month review cycle

Finance

• Budget Adoption for September 1st FY

º Post 72-hour notice of meeting to discuss budget and proposed tax rate

º *Final amendment to current year budget must be done prior to close & must be approved by the Board (August 31st FY)

º *Hold meeting to adopt budget and proposed tax rate on or before August 31st

º Prepare final budget amendments for prior year

º Check date for districts planning a Voter Approved Tax Rate Election (VATRE) to publish Notice of Public Meeting to Discuss Budget and Proposed Tax Rate (Texas Comptroller’s Form 50-280)

º Post on website adopted tax rate that will raise more taxes for maintenance & operations than last year’s tax rate (if applicable)

º Post on website summary of proposed budget and link to budget adopted by Board for the last 3 years

º Publish Notice of Public Meeting to Discuss Budget & Proposed Tax Rate (Texas Comptroller’s Form 50-280), if not conducting a VATRE rate (Publish at least 10 days before meeting not more than 30) - deadline August 21st

• To order a November election; a district must adopt its budget and tax rate before ordering an election –deadline August 22nd (78th day before Election Day)

• TEA Tax Information Survey (TIS) due in TEAL FSP System - report current year actual tax collections to be used near final settle-up process open – due Aug 31st

• I&S Bond Payments Check Date (Normally by August 15th)

• Chapter 49 (Recapture) Payment Due to TEA by August 15th

• Confirm district is meeting IDEA-B MOE, ESSA MOE and spending by special allotment/PIC before submitting file to auditor

• Chapter 49 districts - Total recapture payment due from districts with excess local revenue that elected to pay for attendance credit purchased in one lump-sum payment to the state (Option 3) and/or to the partner districts(s) (Option 4)

Food and Nutrition

AUGUST 2023 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

• Distribute/Process Food and Nutrition Household Income applications (if applicable)

School Board

• *Hold public hearing/Adopt budget for September 1st FY

• *Approve health insurance rates (as appropriate)

• Plan annual teambuilding and complete Bi-annual SB 1566 (2022) (Evaluating and Improving Student Outcomes (EISO))

• Update Trustees’ contact information & terms on website (HB 963)

• *Order Trustee election & post notice for November election

• *MOU with juvenile board for districts in counties over 125,000 by September 1st (TEC§37.010(a))

• *Adopt Student Code of Conduct

• *Adopt district/campus improvement plan

• *Establish/approve Local School Health Advisory Council (SHAC) (TEC§28.004) (Note: changes per HB 1525)

• Schedule Trustee candidate workshop (optional)

• Complete Legislative Update Training

School Safety

• Review membership District Safety & Security Committee (TEC§37.109)

• Safety & Security Committee members (new) complete Psychological First Aid training (TEC§37.108(f)(6)(C)(i))

• Plan Safety & Security Committee meetings for each academic semester & once during the summer (TEC§37.109)

• Review threat assessment process to ensure ready to implement (TEC§37.115)

º Verify threat assessment team and completes threat assessment training(TEC§37.115)

• Provide all employees, including substitutes training in response to an emergency (TEC§37.108)

• Review Safety and Security Agreements per Emergency Operations Plans

• Review Traumatic Injury Response Protocol preparations TEC§38.030

º Inventory bleeding control stations

º Review expiration dates for bleed control kits

º Develop annual training schedule for use of a bleeding control station:

◊ School district peace officers, school resource officers, or school security personnel

◊ School personnel who may be reasonably expected to use

◊ Offer instruction to students enrolled at the campus in grade seven or higher

• Verify district communications technology & infrastructure allow communication during an emergency (TEC§37.108)

• Verify district employees, and substitutes, have classroom telephone access to allow immediate contact with district emergency services or emergency services agencies (TEC§37.108)

• Review process for maintaining threat assessment data for reporting (TEC§37.115)

• Develop schedule for mandatory school drills exercises (TEC§37.114)

• Maintain/replenish Personal Protection Equipment (PPE) inventory

Special Education

• 2022-2023 State Performance Plan (SPPI) 7 & 13 submission window closes August 11th

• 2022-2023 State Performance Plan (SPPI) 11 & 12 data must be completed by July 27th

• 2023-2024 Special Education Consolidated Applicant Designation Form (ADC)(State) due August 15th (Applicable to RDSPD Fiscal Agents Only)

• 2023-2024 Special Education Consolidated Grant Application (State) due August 15th (Applicable to RDSPD Fiscal Agents Only)

• 2022-2023 Non-Ed Funds (Optional funds): Last day for expenditures is August 31st

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• TSDS PEIMS & TSDS ready for users to load data to eDM on August 7th (2023-2024)

• RF Tracker Data available to customers August 3rd (2022-2023)

• PEIMS Extended Year first submission due date for LEAs is August 31st (2022-2023

Transportation

• Bus Accident Reporting System survey due by August 31st

*Requires Board action/approval

SEPTEMBER 2023 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• 2023 Accountability Ratings and Unmasked Reports and Data Tables released in TEAL (TEC§39.362) late September

• 2023 Accountability Ratings and Masked District and Campus Data released publicly on TEA website (txschools. gov) late September

• Accountability Appeals Registration window opens in TEAL

• 2022 ‘What If’ Ratings Published on TEA website (txschools.gov) late September

• Review school improvement training calendar and register for a session if identified for School Improvement once ratings are released

• Preliminary 2023-2024 Public Education Grant (PEG) List for 2024-2025 posted (TEC§29.201-29.205)

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Check TASA website for registration information on leadership conferences

• Designate Title IX Coordinator

• Notify all students and employees of the name, office address, phone number of Title IX designee

• Review public information processes, procedures, and posting

• Review 504 procedures

• Identify date for renewal of teacher contracts

• Prepare Board training calendar

• Prepare report of Trustee training hours prior to November elections with postings as required (TEC§11.159) –Publicly report October Board meeting

• Recommend technology and instructional materials allotment (TIMA) selections

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Bank Depository Contract due to TEA – December 1st

• Verify web posting requirements

• New Charter Schools: SC5050 requirements

• Charter School Waitlist ready for users to promote data on September 11th

• Charter School Waitlist snapshot date on September 29th

• Charter School Waitlist ready for users to complete on September 29th

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• 2023-2024 ESSA Consolidated Application due September 1st if submitting for districts without 12-month grant funded employees

• *Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)(ESSA, 1112, 1114)

• Prepare and upload into ESSA Reports PNP Affirmations and Equitable Services worksheets for districts with participating private schools by September 30th

• Identify participation with TEA’s Substitute System of Time and Effort Reporting. This is applicable federally funded employees who work on multiple cost objectives and are on a regular, fixed schedule. TEA’s Substitute System of Time and Effort Reporting

• Submit 2022-2023 ESSA Consolidated Compliance reports through eGrants by September 30th

• Review ESSER III ARP to ensure the LEA is on track to expend the full allocation by September 30th, including the 20% set-aside for learning loss

• Ensure most current version of the ESSER Use of Funds and RIPICS plans are posted on district website

Finance

• Prepare for annual financial audit September 1st FY

• Distribute tax statements

• Calculate State Aid using end-of-first-six-weeks student data

• Review student attendance figures as compared to prior year and budget projections

• Review Investment Policies (annual)

• Register for Investment Officer training (TEC§45.20

• Access and review the LEA’s Final FIRST Ratings/Charter FIRST; Prepare working calendar to schedule the publication and public hearing

• All TRS RP reports for the entire fiscal year must be at a “Complete” status. Failure to bring your RP report to a “Complete” status by the deadline may result in incorrect annual statements for your employees

• Chapter 49 districts - District Intent/Choice Selection must be submitted by September 1st, online in the FSP System. No board approval required. The form must be submitted for your district to proceed with its tax rate adoption for the fiscal year

• *The Agreement for the Purchase of Attendance Credit (Netting Chapter 48 Funding) contract must be submitted by September 1st, If not netting, the agreement is due January 13th. Specific board meeting minutes language required. Submit online in the TEAL - FSP System

SEPTEMBER 2023 MONTHLY REMINDERS

Perkins Formula Grant

Monthly reminders reflect information available as of June 30, 2023

• 2023-2024 SC5003 Formula Grants Consolidated Schedule (one schedule applicable to ESSA, Perkins and IDEA-B) due September 1st

• 2023-2024 Perkins Formula Grant Application due September 1st budget and performance measures

School Board

• Board candidate workshop (optional)

• Train election judge(s) and clerks(s) for November election (TEC§32.113)

• Report Trustee training hours at Board meeting prior to elections

• *Adopt district/campus improvement plan

• *Approve Independent Audit Report

• Notify ESC Field Service Agents of newly appointed/elected board members and review training requirements/ timelines for all trustees

School Safety

• DAR Reports I Safety & Security Audit Reports due to TxSSC by September 15

• Charter Audit Reporting Tool Survey due to TxSSC by September 15th

• Each district shall adopt and implement a policy requiring integration of trauma-informed practices in each school environment. A district must include the policy in the district improvement plan required under Section 11.252 (TEC §38.036)

º The policy must address:

◊ increasing staff and parent awareness of trauma-informed care; and

◊ implementation of trauma-informed practices and care by district and campus staff; an

◊ available counseling options for students affected by trauma or grief

• Emergency Operations Plans & Annexes – Email with information regarding EOP documents for the 2023-2024 review cycle will be sent to superintendents

• Persistently Dangerous Schools & Criminal Incidents – Title VIII, School Choice Option – PR6200

º Available: July 28, 2023 – Due: September 29, 2023

Special Education

• 2023-2024 SC5003 Formula Grants Consolidated Schedule (one schedule applicable to ESSA, Perkins, & IDEA-B) due September 1st

• 2023-2024 Special Education Consolidated Applicant Designation Form (ADC)(Federal) due September 1st

• 2023-2024 Special Education Consolidated Grant Application (Federal) due September 1st

• 2023-2024 Nonpublic Placement Notification & Application (Required for all Nonpublic Day School & Nonpublic Residential placements by LEAs) opens in TEAL (APEX) September 1st

• 2023-2024 Nonpublic Placement Notification & Application due September 30th for continuing placements of all Nonpublic Day School & Nonpublic Residential placements by LEAs (due within 30 calendar days of ARD committee off-campus placement decision if new placement

• 2022-2023 Non-Ed Funds (Optional funds): Final Expenditure Reimbursement

• 2023-2024 Non-Ed Funds (Optional funds)

• 2022-2023 Special Education Consolidated Grant Year Ends September 30th

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• Beginning of school year cumulative enrollment event file due date for LEAs on September 8th

• Charter School Waitlist ready for users to promote data on September 11th

• Child Find ready for users to promote data on September 11th

• Class Roster Fall ready for users to promote data on September 11th

• PEIMS Fall submission ready for users to promote data on September 11th

• RF Tracker ready for users to promote data on September 11th

• SPPI-14 ready for users to promote data on September 11th

• Special Education Language Acquisition ready for users to promote data on September 11th

• PEIMS Extended Year resubmission due date for LEAs is September 21st (2022-2023)

• PEIMS Summer data available to customers September 21st (2022-2023)

• Close of school start window on September 29th

• Class Roster Fall Snapshot date September 29th

• Charter School Waitlist snapshot date on September 29th

• Charter School Waitlist ready for users to complete on September 29th

• Class Roster Fall ready for users to complete on September 29th

nAtionAl hiSpAnic heritAge month (Sept 15 - oct 15) conStitution DAy

School boArD trAiningS (legiSlAtive upDAte)

StuDent DiScipline & policy trAining

iSD & chArter buSineSS FinAnce

School boArD trAiningS (legiSlAtive upDAte)

Sble trAining tcole 4046 (School bASeD lAW enForcement)

reStorAtive prActiceS For eDucAtorS

TCSA Charter Conference September 25-27, Austin

TCSA Charter Conference September 25-27, Austin

TCSA Charter Conference September 25-27, Austin

DAllAS School SAFety Summit

rounDtAble

DAllAS School SAFety Summit

SAFety & Security rounDtAble

School boArD trAiningS (legiSlAtive upDAte)

Sble trAining tcole 4046 (School bASeD lAW enForcement)

ASAc/tlAc meetingS

SuperintenDent meeting

iSD & chArter SpeciAl eD meeting

Sble trAining tcole 4046 (School bASeD lAW enForcement)

DiStrict curriculum DirectorS upDAte meeting

TASA/TASB Convention Sept. 29-Oct. 1, Dallas

TASA/TASB Convention Sept. 29-Oct. 1, Dallas

OCTOBER 2023 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• Attend required School Improvement training, if applicable

º Prepare and submit applicable school improvement interventions, if applicable

• RDA (Results Driven Accountability), Stages of Intervention, including LEA Determinations, released via TEAL

º Prepare RDA intervention submission, if applicable

• Review PEIMS data for all program areas prior to snapshot data (RDA and other accountability areas)

• Count the number of students enrolled, directly certified, and with approved applications - October 27th (last Friday of the month)

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Recommend technology and instructional materials allotment (TIMA) selections

• LEAs without ESL certified teachers must request a TEA waiver of certification requirements (19 TAC §89.1207(b))

• Prepare Annual Finger Printing Certificate and Statement of Compliance (TEC§22.081

• Prepare report of Trustee training hours prior to November elections with postings as required (TEC§11.159) –October Board Meeting

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Prepare Governance Report due to TEA December 1st

• Charter School Waitlist submission due date for Charter Schools on October 27th

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Annual Survey of Children in Local Facilities for Neglected/Delinquent Survey available

• *Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• LEAs that reported 2022-2023 TIVA Program Objectives and Measurable Outcomes will need to report initial progress toward meeting those objectives and outcomes. Reporting window is October 1st – December 1st. If 2022-2023 TIVA funds were not carried into 2023-2024, the initial report will be considered the final report. Reporting occurs through the Smartsheets App

Finance

• *Approve Annual Financial Audit for July 1st FY

• Review student attendance figures as compared to prior year and budget projections

• Calculate State Aid using end-of-first-six-weeks student data

• Submit biannual pupil projections survey to TEA, only in years prior to a Legislative Session (All LEAs)

• Schools FIRST: Conduct Public Hearing within 2 months of receiving the Final School FIRST Rating. If no appeal was submitted by your district, your district’s preliminary rating becomes final on the 31st day after the preliminary ratings are released

• For Chapter 49 districts - Near-final Excess Local Revenue (Recapture) balances are due for recapture payments owed by districts for the prior year based on updates Summary of Finance. View your district’s remaining balance via the Payment Ledger under School District State Aid Reports

Food and Nutrition

• Verification of Sample Household Income Application begins October 1st

• Summer Food Cost Report due October 9th

• Count number of students enrolled, directly certified, and with approved applications - October 29th (last Friday of the month)

Perkins Formula Grant

• Review Programs of Study and student four-year plans for accountability purposes *Requires Board

School Board

OCTOBER 2023 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

• Review Superintendent’s evaluation timeline and process, including training on use of instrument (TEC§21.354)

• Report Trustee training hours at Board meeting prior to elections

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected board members and review associate training requirements/timelines

School Health

• Report to Department of State Health Services the immunization status of the kindergarten and 7th graders opens for submission

School Safety

• Emergency Operation Plan & Annexes – During the 2023-2024 review cycle, the TxSSC will review the Basic Plan, Severe Weather Annex, and Hazardous Materials Annex (including the Train Derailment Appendix) of LEAs

Special Education

• 2022-2023 SHARS (School Health & Related Services) Reimbursement Survey (applicable to all LEAs) due to TEA late October or early November

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• PEIMS Extended Year data available to customers October 19th (2022-2023)

• Class Roster Fall Submission due date for LEAs is October 19th

• PEIMS Fall snapshot date on October 27th

• Charter School Waitlist submission due date for Charter Schools on October 27th

• SPPI-14 ready for users to complete on October 30th

• TSDS PEIMS Fall ready for users to complete, approve, and accept submissions on October 30th

NOTES

*Requires Board action/approval

Austin

Asst. Principal Conference

Austin Red Ribbon Week (23 - 31)

R10 Superintendent Fall Conference

NOVEMBER 2023 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• Prepare school improvement intervention submission, if applicable

• TAPR released November/December, Statute requires that each district’s Board hold a public hearing to discuss the district’s annual report within 90 calendar days of receiving the PDF TAPR. Winter breaks do not count towards the 90 days. Within two weeks following the public meeting, each district must widely publish its annual report, including posting it on the district website and other public places

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Innovative Course Approval Process

• Receive Texas Academic Performance Report (TAPR) (public hearing on annual report required within 90 days of receipt)

• Review next school years high school course offering and process (TAC§74.12)

• Prepare Annual Finger Printing Certificate and Statement of Compliance (TEC§22.081

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Bank Depository Contract due to TEA on December 1st

• Governance Report due to TEA on December 1st

• Existing Charter Schools: 2023-2024 SC5050 form (optional) for Significant Expansion due to TEA by November 1st (to request additional ESSA and/or IDEA-B funding to be received 2023-2024, based on significant expansion

• Newly Open Charter Schools: 2023-2024 SC5050 form due to TEA by November 1st (to request ESSA and/or IDEAB funding to be received 2023-2024 and/or request an Indirect Cost Rate for FY24)

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Title I Comparability is a fiscal requirement to ensure comparable services are being provided across an LEA’s Title I-served campuses in comparison to their non-served campuses. TEA’s Comparability of Services

Requirement webpage

• All LEAs receiving Title I, Part A dollars must complete and submit the Comparability Assurance Document. Nonexempt LEAs must also complete and submit the Comparability Computation Form. Both forms found on TEA’s webpage referenced above

• Continue consultation meetings with private schools (Not Applicable to Charters)

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• LEAs that reported 2022-2023 TIVA Program Objectives and Measurable Outcomes will need to report initial progress toward meeting those objectives and outcomes. Reporting window is October 1st – December 1st. If 2022-2023 TIVA funds were not carried into 2023-2024, the initial report will be considered the final report. Reporting occurs through the Smartsheets App

Finance

• Review student attendance figures as compared to prior year and budget projections

Food and Nutrition

• Child Nutrition Verification process completion deadline is November 15th

• Preliminary Verification Report deadline is November 15th

Perkins Formula Grant

• 2022-2023 Perkins Formula Grant Application Revised Final Expenditure Report due in ER system on November 13th

• 2022-2023 Perkins Formula Grant Application Final Expenditure Report due in ER System on November 13th

School Board

NOVEMBER 2023

MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

• November Elections (BBB Legal) (TEC§3.004-3.005)

º *Canvass Trustee election results (TEC§67.003A)

º *Reorganize Board of Trustees (TEC§11.061C)

º Local orientation for new Trustees

º Update AskTED with changes in Board membership

º Train new Trustees on the superintendent evaluation instrument and process (BBD Legal)

º Statement of Office and Oath of Office for all new trustees

• Approve Annual Independent Audit for July 1st FY

• *Board approved annual audit for July 1st FY due to TEZ no later than November 27th

• Prepare Board Training Report (Military Districts Only)

• *Final FIRST Rating/Charter FIRST released. Hold public hearings within two months

• Review investment policy (Gov’t Code 2256.005(e))

• Approve investment policy revisions as needed (Gov’t Code 2256.005(e))

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected board members and review training requirements/timelines

Special Education

• 2022-2023 SHARS (School Health & Related Services) Reimbursement Survey (applicable to all LEAs) due to TEA late October or early November

• 2023-2024 Excess Cost Preliminary Calculation, based on final unaudited 2022-2023 expenditures, should be completed (kept locally)

• 2022-2023 Special Education Consolidated Grant Application State (IDEA-C ECI, State Deaf) Final and Revised Final Expenditure Reports due November 30th

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• Class Roster Fall data available to customers on November 2nd

• Charter School Waitlist data available to customers on November 10th

• PEIMS Mid-Year submission ready for users to promote data on November 13th

• ECDS Kindergarten ready for users to promote data on November 13th

• ECDS Prekindergarten ready for users to promote data on November 13th

• First submission ESC due date for LEAs and ESCs on November 30th

Transportation

• Transportation Operations Report due December 1st

NOTES

*Requires Board action/approval

Texas Assessment Conference Texas Assessment Conference

Native American Heritage Month

Thanksgiving Day

Region 10 Holiday

Region 10 Holiday

DECEMBER 2023 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• STAAR EOC window opens

• Preliminary Accelerated Student Listing released in TEAL

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Evaluate State Compensatory Education (TEC§29.081(B-3))

• UIL dues Deadline January 1st Annually to State UIL Office (CCR D1

• Review DFBB (LEGAL & LOCAL) for non-renewals

• Implement Winter Break Maintenance and Security Protocols, including IT

• Superintendent completes Independent UT 3rd Party Survey

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Charter holder must file audit report disclosing all management company loans

• Governance Report due to TEA December 1st

• Expansion Amendments open January 1st

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• Prepare for Revised Final Expenditure Report Submission, 2022-2023 ESSA Consolidated Application, due January 2nd

• LEAs that reported 2022-2023 TIVA Program Objectives and Measurable Outcomes will need to report initial progress toward meeting those objectives and outcomes. Reporting window is October 1st – December 1st. If 2022-2023 TIVA funds were not carried into 2023-2024, the initial report will be considered the final report. Reporting occurs through the Smartsheets App

Finance

• *Approve Independent Audit Report, September 1st FY

• Review, update and submit Attendance Projections in TEAL

• Publish Schedule C-3 from independent audit in local newspaper

• Debt Transparency Reporting (June 30th FY) December 27th

• Develop Budget Adoption Timeline

• For Chapter 49 districts - The Agreement for the Purchase of Attendance Credit contract, if not netting, verify date. Specific board meeting minutes language required. Submit online in the TEAL - FSP System. CAD Cost, District Partner Data, Tuition & Payment Options must be submitted check date in the TEAL - FSP system online. https://tea.texas.gov/Finance_and_Grants/State_Funding/Excess_Local_Revenue/ Download and review the Options and Procedures for Local Revenue in Excess of Entitlement (manual)

Food and Nutrition

• Food Service Management Company Request for Proposal deadline is December 31st

School Board

• Post Trustee training hours (Military Districts Only)

• Board Self-Evaluation (recommended)

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

School Health

• Report to Department of State Health Services the immunization status of the kindergarten and 7th graders deadline December 8th

*Requires Board action/approval

DECEMBER 2023 MONTHLY REMINDERS

Special Education

Monthly reminders reflect information available as of June 30, 2023

• Substitute System of Federal Time-and-Effort Reporting (optional system): LEA Management Certification to TEA December 1st (to be effective retroactive to July 1st of the same year. Will remain in effect for 2 years, to June 30th. If submitted after December 1st, effective on date of submission and remain in effect for 2 years). This is applicable to all federal programs.

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• Request to retire Unique IDs due at TEA for PEIMS Fall first submission on December 1st

• PEIMS Fall first submission due date for LEAs and ESCs on December 7th

• All RF Tracker data up to this point must be promoted, validated, and fatal free on December 8th

• TSDS PEIMS Mid-Year ready for user to complete, approve, and accept submissions on December 18th

Transportation

• Transportation Operations Report due electronically by December 1st

NOTES

*Requires Board action/approval

JANUARY 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability & Assessment

• Notification to parents of eligibility for Public Education Grants by February 1st (TEC§29.204(b))

• School Report Card released (send home within six weeks)

• Federal Report Card released (distribute to campuses, parents, and the public)

• Hold Public Hearing of district’s annual report (TAPR) within 90 calendar days of receiving the PDF TAPR

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Review calendar development process

• Review Staff Non-renewals

• Ensure School Report Card is included with first semester report card (TEC§39.305)

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Expansion Amendments opens January 1st

• Existing Charter Schools: 2022-2023 SC5050 form (optional) for Significant Expansion due to TEA January 31st (to request additional ESSA and/or IDEAB funding to be received in 2023-2024 based on significant expansion experienced in 2022-2023)

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• Ensure most current version of the ESSER Use of Funds and RIPICS plans are posted on district website through September 30th

• Ongoing consultations with PNPs participating in federal program equitable services (ISDs only)

Finance

• Annual Audit Report due to TEA no later than January 28th – September 1st FY

• Review student attendance figu es as compared to prior year and budget projections

• W2’s, 1095-C & 1099 distributed

• Match previous year audit report to PEIMS Mid-Year submission

• Impact Aid Application deadline January 31st (if applicable)

• For Chapter 49 districts - The Agreement for the Purchase of Attendance Credit contract, if not netting, verify date. Specific boa d meeting minutes language required. Submit online in the TEAL - FSP System. CAD Cost, District Partner Data, Tuition & Payment Options must be submitted (check date) in the TEAL - FSP system online. https://tea.texas.gov/Finance_and_Grants/State_Funding/Excess_Local_Revenue/ Download and review the Options and Procedures for Local Revenue in Excess of Entitlement (manual)

Food and Nutrition

• Child Nutrition Texas Summer Mandate deadline is January 31st

• USDA Foods Contract packet deadline is January 31st

• Verification Report deadline is February 1st

School Board

• *Superintendent’s evaluation and contract

• Board Self-Evaluation (recommended)

• *Approve Annual Independent Audit Report for September 1st FY

• *Board approved Annual Independent Audit Report (AFR) due to TEA no later than January 28th for LEAs with September 1st FY

• *Approve Auditor for next FY (TEC§11.170)

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

*Requires Board action/approval

School Safety

JANUARY 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

• Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)

Special Education

• 2023-2024 Special Education Consolidated Grant Application (Federal): Review Final Entitlements & Carryover (if applicable) & adjust local records

º Determine if amendment to grant application is needed

º Determine eligibility for 2023-2024 MOE (Maintenance of Effort) voluntary Reduction, submit amendment if eligibility changed

º Review revised 2023-2024 proportionate share amount to be spent on parentally placed private school children with disabilities (N/A to any charter school; N/A to ISDs with no private school/home schools within their geographical boundaries)

• 2022-2023 Special Education Consolidated Grant Federal (IDEA-B Formula, IDEA-B Preschool, IDEA-B Discretionary Deaf, IDEA-B ARP Formula, IDEA-B ARP Preschool) Final and Revised Final Expenditures report due January 2nd

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• Request to retire Unique IDs due at TEA for PEIMS Fall resubmission on January 12th

• PEIMS Fall resubmission due date for LEAs and ESCs on January 18th

• ECDS Kindergarten submission due by January 25th

• PEIMS Mid-Year first submission due date for LEAs and ESCs on January 25t

• Class Roster Winter ready for users to promote data on January 29th

NOTES

*Requires Board action/approval

School

nAtionAl mentoring month

School boArD trAining (tec) neW SuperintenDent buDget plAnning AcADemy

School boArD trAining (iDentiFying & reporting SexuAl AbuSe, humAn trAFFicking, AnD other mAltreAtment oF chilDren)

boot cAmp

Martin Luther King Day Region 10 Holiday

boArD recognition month

Region 10 Winter Break

10 Winter Break

10 Winter Break

FEBRUARY 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• Notification to parents of eligibility for Public Education Grants by February 1st (TEC§29.204(b))

• Ensure Federal Report Card and School Report Card have been released and distributed

• Hold Public Hearing of district’s annual report (TAPR) within 90 calendar days of receiving the PDF TAPR

• TELPAS window opens

• STAAR Stand-Alone Field Test window opens

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Develop district goals

• Develop next year’s school calendar

• Review Valedictorian & Salutatorian selection process and class rank process

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Career and Technical Education

• Review Programs of Study and Student four-year plans for accountability purposes

• National Career and Technical Education Month

• Begin budget process for following school year in accordance with district planning process

• Monitor CTE Expenditure in state and federal funds from the general funds to track for Maintenance of Effort (MOE)

Charter Specific

• Expansion Amendments close March 1st

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Begin budget calendar and budget process for 2024-2025

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• Ongoing consultations with PNPs participating in federal program equitable services (ISDs only)

Finance

• *Begin bid for depository contract (due June 15th)/check status for extension (ISD only)

• Calculate State Aid using end of fourth six weeks’ student data

• Establish scope and details of financial audit

• Calculate enrollment projections

• Review student attendance figures as compared to prior year and budget projections

• Review Comptroller’s Preliminary CPTD Values - Start appeal/protest if necessary (most delinquent tax firms will advise if protest is beneficial). Check deadline for school districts to file petitions protesting the preliminary finding.

• Update SOF Template w/ current ADA and Preliminary 2022 CPTD Values (T Values) – compare results to original revenue projections and make budget adjustments as needed

• Begin budget calendar and budget process

• Debt Transparency Reporting posted on website or submitted by Comptroller for August 31st FYE districtsFebruary 27th

• Bonded Debt Payments-from I & S Fund

• Eminent Domain Reporting: Public & private entities authorized by the State under a general/special law to exercise the power of eminent domain must use the Comptroller’s reporting form to submit an updated report to the Comptroller’s office by February 1st of each year

• Chapter 49 districts – February 15th - For districts selecting the monthly payment option, first recapture payment

Food and Nutrition

• Verification Report deadline is February 1st

*Requires Board action/approval

FEBRUARY 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

School Board

• *Call Trustee election for May

• Review and update Superintendent evaluation instrument & procedures, as needed

• *Administrator contracts

• Review schedule for Texas Public Schools Week

• *Approve school calendar

• Schedule Trustee candidate workshop (optional)

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

Special Education

• Begin budget process for 2024-2025

• Mid-Year Payment Request email sent to applicable LEAs early February regarding IDEA-B Discretionary Residential Reimbursement (Optional fund source) for expenditures for eligible students from 8/1/23, or the contract start date, whichever is later, through 1/31/24

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• Resubmission ESC due date for LEAs and ESCs on February 1st

• ECDS Kindergarten data available to customers on February 8th

• PEIMS Mid-Year resubmission due date for LEAs and ESCs on February 8th

• PEIMS Fall data available to customers on February 15th

• SPPI-14 submission due date for LEAs on February 15th

• Class Roster Winter ready for users to complete on February 23rd

• Class Roster Winter snapshot date February 23rd

• PEIMS Summer submission ready for users to promote data on February 26th

• PEIMS Mid-Year data available to customers on February 29th

• SPPI-14 data available to customers on February 29th

NOTES

*Requires Board action/approval

rAmS meeting DiStrict curriculum DirectorS upDAte meeting

AASA - National Conference on Education

Feb. 15-27, San Diego

School Bus Driver Appreciation Day

SuperintenDent meeting

AASA - National Conference on Education

Feb. 15-27, San Diego

AASA - National Conference on Education

Feb. 15-27, San Diego

TSPRA Conference

Feb 26-29, Sugar Land

Texas Rural Schools Spring Conference

Feb 29-Mar 1, Georgetown

TASB Governance Camp

Feb 28-Mar 2, Galveston

National ESEA Conference

Conference

Conference

Conference

ASAc/tlAc meetingS

MARCH 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• TELPAS window closes

• STAAR Alternate 2 window opens

• Ensure Federal Report Card has been released and distributed

• Alternative Education Accountability (AEA) Campus registration window opens

• Final Accelerated Testers Student Listing released in TEAL

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Develop recommendations for teacher contracts

• *SBDM Committees develop campus performance objectives for next school year

• Review policy on Student Expression/Prayer at Graduation Program

• Principal surveys to evaluate educator preparation program opens to HR staff

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Expansion Amendments close March 1st

• Request for an Indirect Cost Rate for Charter Schools for 2023-2024 survey due to TEA in March

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Schedule planning meetings with campus staff regarding grant activities for current and next year’s applications, CNA and DIP/CIP

• Review professional development participation for Title II, Part A compliance report

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• Monitor programs for any identified amendments to federal application

Finance

• Review student attendance figures as compared to prior year and budget projections

• Continue budget process including proposed staff compensation package

• SHARS Cost Control Report due April 1st - submit through STAIRS (State of Texas Automated Information Reporting System)

• Deadline for school districts to file petitions protesting the Comptroller’s Preliminary PVS findings - 40 days after release of Comptroller’s Finding

• Recapture payment due for district’s subject to recapture that selected the monthly payment option (7 installments)

• Update SOF Template w/ current ADA, Preliminary 2022 CPTD Values (T Values), and recently released State Comp Ed Counts by Census Block – compare results to original revenue projections and make budget adjustments as needed

• Review spending by special program using allotments from updated SOF to ensure minimum spending requirements are being met

• Chapter 49 districts - Deadline for Chapter 49 districts to submit revised CAD costs for prior school year or forfeit the CAD cost reduction for the prior school year. For districts selecting the monthly payment option, the second payment for current year is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4

Food and Nutrition

• Child Nutrition USDA Commodity Food Survey closes

• Child Nutrition Community Eligibility Program Data Submission deadline

• Child Nutrition Financial Report due to The Texas Department of Agriculture by April 1st

• Child Nutrition Food Service Management Company Contract deadline is April 1st

Migrant

• Distribute Migrant Survey to all students

*Requires Board action/approval

School Board

MARCH 2024

MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

• *Order of Trustee election and post required notice for May election

• Prepare report of Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board meeting

• *Adopt district goals

• *Adopt school calendar

• *Ratify Textbook Committee recommendations (19 TAC 66.104(a); TEC§31.101)

• Discuss preliminary budget/budget workshops

• Trustee candidate workshop (optional)

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected board members and review associate training requirements/timelines

Special Education

• Perform self-analysis of FY23 MOE (Maintenance of Effort) compliance, using final expenditure data from TSDS PEIMS 2023-2024 Mid-Year reports; gather documentation for exceptions/adjustment, if applicable

• FY23 MOE (Maintenance of Effort) Preliminary Compliance Review released by TEA; Respond to TEA with 2022-2023 Exceptions Workbook for failed tests, if applicable

• 2023-2024 Excess Cost Final Calculation based on final, audited 2022-2023 expenditures should be completed (kept locally)

• Deadline for eligible LEAs to submit MOY Payment Request for IDEA-B Discretionary Residential Reimbursement (Optional fund source) – Typically early March

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance March 2023

Texas Student Data System/PEIMS

• PEIMS Extended Year submission ready for users to promote data on March 25th

• Class Roster winter submission due on March 28th

NOTES

*Requires Board action/approval

texAS girlS in Stem DAy (hb 3435)

Region 10 Spring Break

Region 10 Spring Break

TASB Governance Camp Feb 28-Mar 2, Galveston

TASB Governance Camp Feb 28-Mar 2, Galveston

texAS inDepenDence DAy

Texas Rural Schools Spring Conference Feb 29-Mar 1, Georgetown

School boArD trAining (FrAmeWork)

APRIL 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• STAAR Alternate 2 window closes

• Spring STAAR window opens

• 2024 Pairing Registration window opens

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Develop and recommend summer school plans

• E-rate filing window opens

• Approve out-of-district student transfer requests for next school year

• Prepare report of Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board Meeting

• Principal surveys to evaluate educator preparation programs open for principals or their designees

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Career and Technical Education

• Review Industry Based Certification (IBC), license, student vouchers, and student status for report to Board, Accountability and TEA reporting

Charter Specific

• Charter Amendments close April 1st

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Continue budget process for next year

• Parent Engagement review processes for Title I, Part A required activities: PFE policies/School-Parent Compacts

• Update AskTED to reflect any campus change

• Schedule/conduct program compliance evaluations for ESSA programs and State Compensatory Education

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• Review LEA contacts and roles for TEA Secure applications, i.e. eGrants, ISAM, Accountability, etc

Finance

• Review student attendance figures as compared to prior year and budget projections

• Review preliminary estimate of CAD Value

• Recapture payment due to TEA for districts selecting the monthly payment option

• Review spending by special program using allotments from updated SOF to ensure minimum spending requirements are being met

• Chapter 49 districts - For districts selecting the monthly payment option, the third payment for current year is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4

Food and Nutrition

• Child Nutrition Financial Report due to The Texas Department of Agriculture deadline is April 1st

• Child Nutrition Food Service Management Company Contract deadline is April 1st

School Board

• Train election judge(s) and clerk(s) for May election (Texas Election Code, §32.113)

• Discuss preliminary budget/budget workshops

• *Report Trustee training hours at Board meeting prior to election

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

*Requires Board action/approval

Special Education

APRIL 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

• 2023-2024 High-Cost Fund Eligibility Application (Optional fund source) due late April or early May

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• Class Roster Winter data available to customer on April 11th

NOTES

*Requires Board action/approval

iSD & chArter buSineSS FinAnce rounDtAble

STAAR TESTING - ApRIl 16-26

Administrative Professionals Day

Library Week TLA Conference April 16-19, San Antonio

MAY 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• Review preview Class of 2023 CCMR Verifier report (May/June)

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Establish and post summer Central Office hour

• Gun-free schools report available on eGrants

• Review, set, and communicate credit by examination dates

• Evaluate district’s decision-making and planning policies procedures every two years (TEC§11.252(d))

• Solicit input from district/campus committees regarding number and length of written reports required (TEC§11.164)

• Review Graduation Program on Student Expression and review related policies

• Principal surveys to evaluate educator preparation programs open for principals or their designees

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Career and Technical Education

• Review Industry Based Certification (IBC), license, student vouchers, & student status for report to Board, Accountability & TEA reporting

Charter Specific

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Complete local evaluations for Federal Programs and State Comp Ed

• Continue budget process

• Final opportunity to amend current year ESSA Consolidated application

• Parent Engagement review processes for Title I, Part A required activities: PFE policies/School-Parent Compacts

• Update AskTED to reflect any campus change

• Districts begin outreach to private schools for equitable services participation in 2024-2025

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• 2024-2025 SC5003 Formula Grants Consolidated Schedule opens (one schedule applicable to ESSA, Perkins, & IDEA-B)

Finance

• Review student attendance figures as compared to prior year and budget projections

• Check ESC Commitment System to select all services

• Recapture payment due for districts selecting the monthly payment option

• Indirect Cost Rate Certification due in TEAL GFF

• If July 1st FY, hold board discussion of property values and funding prior to budget adoption to comply with School FIRST Indicator – recommend including an agenda item to document discussion was held

• Bank Depository Bid and/or Extension to Contract; determine if contract can be extended (only 3 two-year extensions are allowed) or if bids/proposals will be solicited; contact the Depository Bank to determine if they are offering an extension to the contract; may be exempt if addressed in your DOI Plan; (https://tea.texas.gov/ finance-and-grants/financial-compliance/depository-contracts-for-school-districts)for TEA guidance & required forms

• Sales Tax Report for student activity fund raisers and other sales due - see here for more information https:// comptroller.texas.gov/taxes/publications/94-183.php

• Submit request for Additional State Aid for Ad Valorem Tax Credit each year for which the tax credit is due (Chapter 313), if applicable

• Submit tax information for Tax Increment Reinvestment Zones (Chapter 311), if applicable

• Print and review TEA SOF and Payment Ledgers for Current and Prior school years

• Collect and review time and effort certifications each month for staff required to complete Periodic Activity Report - Finance should post adjusting journal entries (as appropriate)

• Chapter 49 districts - TEA notifies districts that a e delinquent in recapture payments for a prior year as the result of updates to Cost of Recapture Report made at final settle-up of the balance due. Check date balance due must be paid by. For districts selecting monthly payment option, the fourth payment is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4. Balances are due for recapture payments owed by districts for a prior year based on notices provided to districts on May 1st. Balances are due for recapture payments owed by districts with local revenue in excess of entitlement for the current year based on the notices provided to districts on May 15th

MAY 2024 MONTHLY REMINDERS

Perkins Formula Grant

• The Comprehensive Local Needs Assessment (CLNA) must be completed by every district every 2 years

º 2024-2025 is a CLNA completion assessment year

• 2023-2024 Perkins Formula Amendment deadline is May 17th

• 2024-2025 SC5003 Formula Grant Consolidated Schedule open early May

º Must be submitted before the Perkins ADC or Perkins Grant to be accessible

School Board

• May Elections (BBB Legal) (TEC§3.004-3.005)

º *Canvass Trustee election results (TEC§67.003A)

º *Reorganize Board of Trustees (TEC§11.061C)

º Local orientation for new Trustees

º Update AskTED with changes in Board membership

º Train new Trustees in the superintendent evaluation instrument and process

º Statement of Office and Oath of Office for all new trustees

• *Review/amend Student Code of Conduct (TEC§37.105)

• Formative superintendent evaluation

• Discuss preliminary budget/budget workshops

• *Board discussion of property values and funding lag for July 1st FY

• Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

Special Education

• 2024-2025 Special Education Consolidated Grant Planning Amounts Released

• 2023-2024 High-Cost Eligibility Application (Optional fund source) due to TEA late April or early May

• 2024-2025 SC5003 Formula Grants Consolidated Schedule opens (one schedule application to ESSA, Perkins, & IDEA-B); (must be submitted for the 2024-2025 Special Education Consolidated Grant Application (Federal) to be accessible)

• 2024-2025 Special Education Consolidated Applicant Designation Form (ADC) (Federal) opens (must be submitted for the 2024-2025 Special Education Consolidated Grant Application (Federal) to be accessible)

• 2024-2025 Special Education Consolidated Grant Application (Federal) opens in May or June

• Begin discussions with Private non-profit locations for proportionate share services and confirm written affirmation of consultation

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

• 2023-2024 SPPI-11 (Timely Initial Evaluation Child Find) and SPPI-12 (Early Childhood Transition) data collection via Child Find Collection in TSDS can be completed beginning in mind-May

Texas Student Data System

• Child Find ready for users to complete on May 20th

• TSDS PEIMS Summer ready for users to complete, approve, and accept submissions on May 20th

• RF Tracker ready for users to complete on May 20th

• Special Education Language Acquisition ready for users to complete on May 20th

• Private Prekindergarten application deadline for BPD (Business Partner Directory) Org Number on May 30th

*Requires Board action/approval

School FinAnce conFerence

iSD & chArter buSineSS FinAnce rounDtAble

Teacher Appreciation Week

National School Nurse Day

rAmS

iSD & chArter SpeciAl eD leADerShip meeting

ASAc/tlAc meetingS

Speech Language Pathologists’ Appreciation Day

JUNE 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Accountability and Assessment

• Review preview Class of 2023 CCMR Verifier report (May/June)

• Review final graduation rate data

• STAAR EOC window opens

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Annual report to Commissioner on expulsions and AEP placements

• TEA submission: Gun-free schools report

• Review policy on benefits & holidays for non-contract state days

• Teacher/Staff Service Records annual update

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• 2024-2025 ESSA Consolidated Application due by end of month if district has 12-month grant-funded employees

• ISDs finalize private school proportionate share for ESSA application submission if private schools participate in services

• Ongoing data collection for compliance reports

• 2023-2024 ESSA Consolidated Grant Application amendment deadline June 3rd

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

• Prepare a summary of 2024-2025 federal program estimated allocations and intended uses; follow public comment procedures for eliciting public comment Finance

• Budget Adoption for July 1st FY

º Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting)

º Post 72-hour notice of meeting to discuss budget and proposed tax rate

º *Hold meeting to discuss budget and proposed tax rate

º Post 72-hour notice of meeting to discuss budget and proposed tax rate

º *Hold meeting to adopt budget and proposed tax rate

º *Final amendment to current year budget must be done prior to close and must be approved by the Board (June 30th FY)

º *Resolution or action item to Commit Fund Balance must be done prior to the close of the fiscal year and must be approved by the Board - Amount may be determined after year end

º Post proposed adopted tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable

º Post on school website a summary of the proposed budget and a link a link to the budget adopted by the Board of Trustees for the previous 3 years

º Calculate state aid earned using end-of-year student data - Review student attendance figures as compared to prior year & budget projections

º TEA tax information survey

º Prepare for annual financial audit

• Run district estimate of state aid for next school year with preliminary tax roll figures

• Transportation Route Service Report due July 1st

• Update all fiscal manuals: Activity Funds, Fiscal, Federal Grants, etc

• Check Depository Contract status June 15th

• Book revenue due to or due from state based on SOF Template run using final AD

• TEA sends email notification to applicable home districts to submit reimbursement documentation to TuitionAllotment@tea.texas.gov

• Chapter 49 districts - The fifth payment for 2022-2023 is due f om a Chapter 49 district to the state (Option 3) and/or to the partner district(s) (Option 4) if your district chose the option to make seven equal payments

Food and Nutrition

JUNE 2024

MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

• Child Nutrition Program Application Agreement renewal

• Community Eligibility Program (CEP) for the Food and Nutrition Program Application deadline is June 30th

Perkins Formula Grant

• 2024-2025 Perkins Formula Grant Application opens

School Board

• Review preliminary staff compensation package

• Budget workshops for new FY

• *Recommend student insurance carrier

• *Review student and staff handbooks

• *Review and amend Student Code of Conduct

• *Adopt budget/public hearing for July 1st FY

• *Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

School Health

• Diabetes risk assessment report due June 7th

• Hearing/Vision/Spinal status reports due June 30th

• Physical Fitness Assessment results to TEA through FitnessGram or Physical Fitness Assessment Initiative (PFAI) application due in June

• Vision, Hearing, and Spinal Screening Results due to the Texas Department of State Health Services

School Safety

• Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)

• Safe and Supportive School Program (SSSP) Threat Assessment baseline data submitted to TEA through Qualtrics º Survey opens June 1st, and is due to TEA by June 30th

Special Education

• FY23 MOE (Maintenance of Effort) Final Compliance Review released by TEA

• 2023-2024 Special Education Consolidated Grant Application (Federal) amendment deadline early June

• 2024-2025 Special Education Consolidated Grant Application (Federal) opens in May or June

• 2023-2024 Nonpublic Placement Notification & Application closes early June for Nonpublic Day School placements by LEAs

• RDSPD revised contracted must be submitted to TEA by June 1st

• 2023-2024 SC5100 Coordinated Early Intervening Services (CEIS) Data Collection Form (applicable to certain LEAs) due to TEA June 2nd

• EOY payment request email sent to applicable LEAs mid-June regarding IDEA-B Discretionary Residential Reimbursement for expenditures for eligible students from 8/1/22, or the contract start date, whichever is later, through 6/30/23 (if the LEA had submitted a mid-year request, the amount of the EOY request cannot exceed the remaining amount of the award after subtracting the mid-year payment already received)

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

• First submission ESC due date for LEAs on June 13th

• Request to retire Unique IDs due at TEA for PEIMS Summer first submission on June 14th

• PEIMS Summer first submission due date for LEAs on June 20th

• ECDS Prekindergarten submission due date for LEAs and Private Prekindergarten organizations on June 27th

• Special Education Language Acquisition submissions due date for LEAs on June 27th

*Requires Board action/approval

JULY 2024 MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines

• Develop calendar for teacher appraisal and designate second appraiser(s)

• Review administrator appraisal calendar

• *Review student and staff handbook

• *Review and amend Student Code of Conduct

• Pressure test natural gas piping (every 2 years) (TAC§8.230(4)(A))

• *Hire staff in accordance with district policy & procedure (as needed)

• Update AskTED

Charter Specific

• Submit calendar through TEAL, Charter School Tracking System (CSTS) application

• Utilize the All-In-One-Form to update AskTED

Federal and State Programs

• Submission to TEA: Mid-July (date fluctuates per PEIMS data submission). Districts and charters receiving more than $750,000 in State Compensatory Education must submit one or all three of the following for the 2022-2023 school year: SCE program evaluations, specific campus CIP and DIP plans. Reference FASRG, Module 6 for specific

• Review/update/train district policies and procedures per EDGAR as applicable

• ARP, ESSER III Final Amendment due date July 2nd. Ensure application aligns with program description and expenditures

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)

Finance

• Prepare for annual financial audit July 1st FY

• Certified taxable Values due from CAD(s)

• Review student attendance figures as compared to prior year and budget projections

• Run district estimate of state aid for next school year with certified tax roll

• TEA tax information survey open – due August 31st

• Register for Investment Officer training (TEC§45.20

• Set up next year’s federal programs budgets; match finance budgets to grant budget worksheet

School Board

• Discuss preliminary budget/budget workshops for September 1st FY

• Review Truth & Taxation Handbook for Texas Comptroller’s Office with business manager

• Schedule Board budget meeting(s) for September 1st FY

• *Recommend student insurance carrier

• *Board discussion of property values and funding lag for July 1st FY

• Approve waivers as needed

• Notify ESC Field Service Agents of newly appointed/elected board members and review training requirements/timelines

Special Education

• 2024-2025 Special Education Consolidated Grant Application (Federal) due July 1st for July 1st effective date (if not submitted by July 1st, effective date will be date of submittal

• 2023-2024 Nonpublic Placement Notification & Application closes early July for Nonpublic Residential placements by LEAs

• Deadline for eligible LEAs to submit EOY Payment Request for IDEA-B Discretionary Residential Reimbursement (Optional fund source) – Typically mid-July

• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

*Requires Board action/approval

JULY 2024

MONTHLY REMINDERS

Monthly reminders reflect information available as of June 30, 2023

Texas Student Data System/PEIMS –

• ECDS Prekindergarten data available to customers on July 11th

• Special Education Language Acquisition data available to customers on July 11th

• Request to retire Unique IDs due at TEA for PEIMS Summer resubmission on July 12th

• PEIMS Summer resubmission due date for LEAs on July 18th

• RF Tracker submission due for LEAs on July 18th

• Child Find submission due date for LEAs on July 25th

• TSDS PEIMS Extended Year ready for users to complete, approve, and accept submission on July 29th

NOTES

*Requires Board action/approval

StAte revenue templAte trAining

chArter School AcADemy chArter School AcADemy

Independence

REQUIRED WEBSITE POSTINGS FOR DISTRICTS

Basic District Foundations

• Final version of a Proposed Local Innovation Plan or a Proposed Renewal Plan (Tex. Educ. Code §12A.005(a) (1)and 12A.007; 19 Tex. Admin. Code §102.1313)

º Related TASB Policy - AF

• Local Innovation Plan (Tex. Educ. Code § 12A.0071(a);19 Tex. Admin. Code §102.1305(e), .1307(f))

º Related TASB Policy - AF

• Notice of Accredited-Warned, Accredited-Probation, or Not Accredited-Revoked Status (19 Tex. Admin. Code §97.1055(f)(3)(A))

º Related TASB Policy - AIA

• Campus Report Card, District Performance Report, & District Accreditation Status & Performance Rating (Tex. Educ. Code § 39.362)

º Related TASB Policy - AIB

• Texas Academic Performance Report (TAPR) (19 Tex. Admin. Code §61.1022(f); Tex. Educ. Code §39.306(c))

º Related TASB Policy - AIB

• Annual Federal Report Card (20 U.S.C. § 6311(h)(2)(B)(iii)(I))

º Related TASB Policy - AIB

• Targeted Improvement Plan or Updated Plan for a Campus Assigned an Unacceptable Performance Rating (Tex. Educ. Code § 39A.057(b))

º Related TASB Policy - AIC

• Notice of Ability to Review the Completed Campus Turnaround Plan (19 Tex. Admin. Code §97.1064(e))

º Related TASB Policy - AIC

Local Governance

• Requirements and Deadline for Filing for Candidacy of Each Board Member (Tex. Gov’t Code § 2051.201(b) (4))

º Related TASB Policy - BBA, BBBA, CQA

• Date and Location of the Next Election for Each Board Member (Tex. Gov’t Code § 2051.201(b)(3))

º Related TASB Policy - BBA, BBBA, CQA

• Election Notice (Tex. Elec. Code § 85.007(d)(1)) (Tex. Elec. Code § 4.009)

º Related TASB Policy - BBBA

• Election Results (Tex. Elec. Code § 65.016)

º Related TASB Policy - BBBA

• Early Voting Daily Register (Tex. Elec. Code § 85.072)

º Related TASB Policy - BBBA

• Early Voting Rosters (Tex. Elec. Code § 87.121)

º Related TASB Policy - BBBA

• Campaign Finance Report Required by Texas Election Code chapter 254 (Tex. Elec. Code § 254.04011(b))

º Related TASB Policy - BBBC

• Minutes of the Last Regular Board Meeting Held Before an Election of Trustees (Tex. Educ. Code § 11.159(b); 19Tex. Admin. Code § 61.1(j))

º Related TASB Policy - BBD

• Cost of Responding to Board Members’ Information Requests to the District (Tex. Educ. Code § 11.1512(d))

º Related TASB Policy - BBE

REQUIRED WEBSITE POSTINGS FOR DISTRICTS

Local Governance (continued)

•Conflicts Disclosure Statements and Questionnaires (Tex. Loc. Gov’t Code § 176.009)

º Related TASB Policy - BBFA, CHE

• Notice of date, hour, place, and subject of school health advisory (SHAC) meeting (Tex. Educ. Code § 28.004(d-1))

º Related TASB Policy - BDF

• Audio or video recording and minutes of SHAC meeting (Tex. Educ. Code § 28.004(d-2))

º Related TASB Policy - BDF

• Statement Regarding the Policies and Procedures Adopted to Promote Students’ Physical and Mental Health (Tex. Educ. Code § 28.004(k)(1))

º Related TASB Policy - BDF

• Statement Regarding the Policies Adopted to Ensure that Students Engage in Physical Activity Required by Law (Tex. Educ. Code § 28.004(k)(2))

º Related TASB Policy - BDF

• Statement Regarding the Number of School Health Advisory Committee Meetings During the Preceding Year (Tex. Educ. Code § 28.004(k)(3)(A))

º Related TASB Policy - BDF

• Statement Regarding the Policies to Ensure Compliance with Vending Machine and Food Service Guidelines (Tex. Educ. Code § 28.004(k)(3)(B))

º Related TASB Policy - BDF

• Statement Regarding the Policies and Procedures to Penalize the Use of E-cigarettes and Tobacco Products on School Campuses or at School Activities (Tex. Educ. Code § 28.004(k)(3)(C))

º Related TASB Policy - BDF

• Statement Regarding the Right of Parents to Request Their Child’s Physical Fitness Assessment Results (Tex. Educ. Code § 28.004(k)(4))

º Related TASB Policy - BDF

• Statement for Each Campus of Whether the Campus has a Full-Time Nurse or Full-Time School Counselor (Tex. Educ. Code § 28.004(k)(5))

º Related TASB Policy - BDF

• Notice of Board Meeting (Tex. Gov’t Code § 551.056(b);see also Tex. Gov’t Code §§551.043, .051, 2051.201)

º Related TASB Policy - BE

• Agenda of Board Meeting (Tex. Gov’t Code § 551.056(c))

º Related TASB Policy - BE

• Minutes or Recording of a Board Meeting (Tex. Gov’t Code § 2051.201)

º Related TASB Policy - BE, CQA

• Archived Video and Audio Recording of Board Meetings (Tex. Gov’t Code § 551.128)

• Required for a district with a student enrollment of 10,000 or more

º Related TASB Policy - BE, BED

https://www.tasb.org/services/legal-services/tasb-school-law-esource/business/documents/sch-distand-campus-website-charts.pdf

REQUIRED WEBSITE POSTINGS FOR DISTRICTS

Business and Support Services

• Specific Infomation Pertaining to Proposed Capital Appreciation Bonds (Tex. Gov’t Code § 1201.0245)

º Related TASB Policy - CCA

• Bond Election Order, Notice, Contents of Propositions, and Sample Ballot (Tex. Elec. Code § 4.003(f))

º Related TASB Policy - CCA

• Bond Election Voter Information Document (Tex. Gov’t Code § 1251.052(d))

º Related TASB Policy - CCA

• Results of an Efficiency Audit ex. Educ. Code § 11.184(h))

º Related TASB Policy - CCG

• Statement Regarding Proposed Maintenance and Operations Tax Rate (Tex. Tax Code § 26.05(b))

º Related TASB Policy - CCG

• Proposal for Qualifying Facility or Infrastructure Project (Tex. Gov’t Code § 2267.066(a))

º Related TASB Policy - CDH

• Tax Rate and Budget Information (Tex. Tax Code § 26.18)

º Related TASB Policy - CE

• Summary of Proposed Budget (Tex. Educ. Code § 44.0041(a)(1))

º Related TASB Policy - CE

• Adopted Budget (Tex. Educ. Code § 44.0051)

º Related TASB Policy - CE

• Annual Report of Certain Financial Information (“Annual Local Debt Report”) (Tex. Loc. Gov’t Code §140.008(d), (f)(1))

º Related TASB Policy - CFA

•Contact Information for the District’s Main Office, including Physical Adress, Mailing Address, Main Telephone Number, and an Email Address (Tex. Loc. Gov’t Code §140.008(f)(2))

º Related TASB Policy - CFA

• Landowner’s Bill of Rights (Tex. Prop. Code § 21.0112(b)(2))

º Related TASB Policy - CHG

• Information regarding the district’s compliance with requirements for operating a school transportation system outside of the district for students who are non-District residents (Tex. Educ. Code § 34.007(a-1))

º Related TASB Policy - CNA

•TEA’s health and safety guidelines for the effective integration of digital devices in public schools, if adopted by the district (Tex. Educ. Code § 38.0231(d))

•Information for Each Board Member (Tex. Educ. Code § 11.1518; Tex. Gov’t Code § 2051.201)

•Name

•Email address

•Term of office (including date term began and date term expires)

º Related TASB Policy - CQA

•District’s Contact Information (including a mailing address, phone number, email address) (Tex. Gov’t Code § 2051.201)

º Related TASB Policy - CQA

• Information on Each Assessment Required by the State to Comply with 20 U.S.C. § 6311, Other Assessments Required by the State, and Assessments Required Districtwide (20 U.S.C. § 6312(e)(2)(B))

º Related TASB Policy - CQA

• Group Health Coverage Plan and Comparability Report (Tex. Educ. Code § 22.004(d))

º Related TASB Policy - CRD

•Certain contact information of the designated agent to receive notifications regarding infringing activity. (17 U.S.C. § 512(c)(2))

º Related TASB Policy - CY

REQUIRED WEBSITE POSTINGS FOR DISTRICTS

Personnel

• Employment policy adopted under Texas Education Code section 11.1513(a), and the full text of any regulation referenced in that policy (Tex. Educ. Code § 11.1513(k))

º Related TASB Policy - DC

• Employment Policies (Tex. Educ. Code § 21.204(d))

º Related TASB Policy - DCB

Instruction

• Early Childhood Literacy and Mathematics Plans Setting Specific Annual Goals ( ex. Educ. Code § 11.185)

º Related TASB Policy - EA

• Annual Report of Progress Toward Goals Set Under the Early Childhood Literacy and Mathematics Plans (Tex. Educ. Code § 11.185)

º Related TASB Policy - EA

• Annual Report of Progress Toward Goals Set Under College, Career, and Military Readiness Plans (Tex. Educ. Code § 11.186)

º Related TASB Policy - EA

• Any curriculum materials in the public domain used for the district’s human sexuality (sex ed) instruction (Tex. Educ. Code § 28.004(j)(1)(B))

º Related TASB Policy - EHAA

• Transition and Employment Guide for Students in Special Education and Their Parents (Tex. Educ. Code § 29.0112(e)(1))

º Related TASB Policy - EHBAD

• Family Engagement Plan (19 Tex. Admin. Code § 102.1003(e))

º Related TASB Policy - EHBG

• Agreement Between District and Public Institution of Higher Education to Provide a Dual Credit Program (Tex. Educ. Code § 28.009(b-2))

º Related TASB Policy - EHDD

• Information from TEA Explaining Advantages of the Distinguished Level of Achievement and Each Endorsement (Tex. Educ. Code § 28.02121(b))

º Related TASB Policy - EIF

• Administration Dates for PSAT/NMSQT and College Advanced Placement Tests with Procedures for Homeschooled Students to Register (Tex. Educ. Code § 29.916(c))

º Related TASB Policy - EK

Community and Governmental Relations

• Notice of Temporary Suspension of the PIA (if applicable) (Tex. Gov’t Code § 552.2325)

º Related TASB Policy - GBAA

• Public Information Request Form Created by the Attorney General (AG) (Tex. Gov’t Code § 552.235)

º Related TASB Policy - GBAA

• Designated Mailing and Email Address for Receiving Written Requests for Public Information (Tex. Gov’t Code §552.234(d))

º Related TASB Policy - GBAA

• Statement That Written Requests for Public Information May Be Submitted by Board-Designated Method(s) (other than by mail, email, or hand-delivery) (Tex. Gov’t Code § 552.234(b))

º Related TASB Policy - GBAA

• Notice Regarding Ability to Refuse Entry or Eject Certain Persons and Appeals Process (Tex. Educ. Code § 37.105(g))

º Related TASB Policy - GKA

https://www.tasb.org/services/legal-services/tasb-school-law-esource/business/documents/sch-distand-campus-website-charts.pdf

REQUIRED WEBSITE POSTINGS FOR DISTRICTS

Adapted from TASB Legal Services. This document is for information use only and does not constitute legal advice.

Students

• Information Regarding Local Programs and Services Available to Assist Students Who Are Homeless (Tex. Educ. Code § 33.906(a))

º Related TASB Policy - FDC

•Required and Recommended Immunizations, Health Clinics that Offer the Influenza vaccine, and a Link to the Department of State Health Services Website that Contains Information on Immunization Exemptions (Tex. Educ. Code § 38.019)

º Related TASB Policy - FFAB

• Information Relating to Bacterial Meningitis (to students and their parents each school year) (Tex. Educ. Code §38.0025(a))

º Related TASB Policy - FFAD

• Summary of the Guidelines for the Care of Students With Food Allergies At-Risk for Anaphylaxis with Instructions for Obtaining Access to the Complete Guidelines Document (Tex. Educ. Code § 38.0151)

º Related TASB Policy - FFAF

•Certain Title IX Information: (34 C.F.R. §§ 106.8(b), .45(b)(10)(i)(D))

•Required contact information for district’s Title IX Coordinator(s)

•Notification of nondiscrimination policy under title IX

•Title IX training materials

º Related TASB Policy - FFH, DIA

•Procedure for Reporting Bullying (Tex. Educ. Code § 37.0832(e))

º Related TASB Policy - FFI

• Email Address and Dedicated Phone Number of the Campus Behavior Coordinator (CBC) (Tex. Educ. Code § 26.015)

º Related TASB Policy - FO

OPTIONAL WEBSITE POSTINGS FOR DISTRICTS

Adapted from TASB Legal Services. This document is for information use only and does not constitute legal advice.

• Notice of Public Meeting for Input Prior to the Development of a Targeted Improvement Plan (19 Tex. Admin. Code § 97.1061(d)(3)(A)(ii))

º Related TASB Policy - AIB

• Superintendent’s Employment Contract (19 Tex. Admin. Code § 109.1001(q)(3)(B)(i))

º Related TASB Policy - CFA

•Notice of a Vacant Position for Which a Certificate or License is Required (Tex. Educ. Code § 11.1513(d)(1)(B))

º Related TASB Policy - DC

• Current Copy of District’s Procedural Safeguards Notice Regarding Special Education (34 C.F.R. § 300.504(b))

º Related TASB Policy - EHBAE

•Required Annual Notification of Nondiscrimination in Career and Technical Education (CTE) Programs under Title VI of the Civil Rights Act of 1964 and implementing regulations; Title IX of the Education Amendments of 1972 and implementing regulations; and Section 504 of the Rehabilitation Act of 1973 and implementing regulations (34 C.F.R. §§ 100.6(d), .106.8, .104.7)

º Related TASB Policy - EHBA, FB, GA

• Annual Notice of Programs Available to Earn College Credit (Tex. Educ. Code § 28.010(b))

º Related TASB Policy - EHDD

https://www.tasb.org/services/legal-services/tasb-school-law-esource/business/documents/sch-dist-and-campuswebsite-charts.pdf

REQUIRED NEWSPAPER PUBLICATION OF NOTICES BY SCHOOL DISTRICTS

Adapted from TASB Legal Services. This document is for information use only and does not constitute legal advice.

Notice

intent to contract for use, purchase, or acquisition of real property or an improvement to real property

Administration dates for PSAT/NMSQT or college advanced placement tests (if district has no website)

https://www.tasb.org/services/legal-services/tasb-school-law-esource/business/documents/required-newspaperpublication-notices-by-school-districts.pdf

WEBSITE POSTING REQUIREMENTS FOR CHARTER

Administrative

• All Board meeting notices (Tex. Gov’t Code § 551.056(a), (b)(3), 551.043, 551.051)

• Board meeting agenda (Tex. Gov’t Code § 551.056(c)(3))

º If geographic service area contains all or part of the area within the corporate boundaries of a municipality with a population of 48,000 or more

• Archived recordings of Board meetings (Tex. Gov’t Code § 551.128(b-1))

º If a charter school has a student enrollment of 10,000 or more

• Names of Board Members (Tex. Educ. Code § 12.1211; 19 Tex. Admin. Code § 100.1007(d)(2))

º The names of the members of the governing body of the charter school must be listed on the home page of the school’s website

• Completed Conflict Disclosue Statements and Questionnaires (Tex. Loc. Gov’t Code § 176.009)

• Online Message Boards Accessible to the Public (Tex. Gov’t Code § 551.006(b))

• Designated mailing and email address for receiving written public information requests (Tex. Gov’t Code § 552.234(b), (d))

• Public Information Request Form (Tex. Gov’t Code § 552.235(b))

Financial

• Superintendent Salary (Tex. Educ. Code § 12.136; 19 Tex. Admin. Code § 100.1007(d), 100.1032(2)(K), 100.1050)

º Must continuously post on its website the salary of the school’s superintendent or, as applicable, the administrator serving as the educational leader and chief executive offic

• School Budget (Tex. Educ. Code § 44.0051; 19 Tex. Admin. Code § 100.1032(2)(K))

• Annual Financial Statement (Tex. Loc. Gov’t Code § 140.006(c); 19 Tex. Admin. Code § 100.1032(2)(K), 100.1050)

• Annual Financial Report (19 Tex. Admin. Code § 100.1032(2)(K) (Tex. Educ. Code § 44.008))

• Federal Grant Award Information (Public Law 109-82; Public Law 110-252 § 6202(a))

Academic

• Targeted Improvement Plan (Tex. Educ. Code § 39A.056(a)(2), (b); 19 Tex. Admin. Code § 97.1061(d)(3)(A)(ii))

º If assigned a campus intervention team (TEA)

• Campus Turnaround Plan (19 Tex. Admin. Code § 97.1064(e))

• Notice of Accredited-Warned, Accredited-Probation, or Not Accredited-Revoked Accreditation Status (19 Tex. Admin. Code § 97.1055(f)(3)(A)

• Texas Academic Performance Report (TAPR) (Tex. Educ. Code § 39.306; 19 Tex. Admin. Code § 61.1022(f))

• Federal Report Card (20 U.S.C. § 6311(h)(2)(B)(iii)(I))

º A school that receives Title I funds shall prepare and disseminate an annual federal report card that includes information on the charter system as a hole and each school within the charter system

• State Assessment Information (20 U.S.C. § 6312(e)(2)(B))

º A school that receives Title I funds shall post on its website information on each assessment required by the state to comply with 20 U.S.C. 6311

WEBSITE POSTING REQUIREMENTS FOR CHARTER

Special Programs Information

•Transition and Employment Guide (Tex. Educ. Code § 29.0112(e)(1))

•Resources on Compensatory Education (OSEP)

•Resources on Special Education in Texas (OSEP)

•SPEDTex Information

•Updates to Dyslexia Handbook

•Postings Recommended by the Texas Education Agency (These postings are not required, but are recommened by the Texas Education Agency. Your schol can decide whether to post this information on your website.)

º The Texas Education Agency has identified three items recommended for posting on school websites:

◊Public notice if your school is identified as “SD year 3” as part of the state’s significant disproportionality review system with respect to race and ethnicity in (i) the identification of children as children with disabilities; (ii) the placement in particular educational settings of such children; and (iii) the incidence, duration, and type of disciplinary actions, including suspensions and expulsions.

◊Notice of Procedural Safeguards, in English and Spanish.

◊Parent’s Guide to the ARD Process, in English and Spanish.

Health

• Health-Related Policies (Tex. Educ. Code § 28.004(k), 38.0141)

• Immunization Information (Tex. Educ. Code § 38.019(a))

º A charter school must post on its website a list, in Spanish and English, of the immunizations required for admission to public school

• Process for Reporting Bullying (Tex. Educ. Code § 12.104(b)(3)(P); 37.0832(e))

• Guidelines for the Care of Studetns with Food Allergies At-Risk for Anaphylaxis (Tex. Educ. Code § 38.0151)

• Dissemination of Bacterial Meningitis Information (Tex. Educ. Code § 38.0025(a), (c))

Other Topics

•Early Childhood Literacy and Mathematics Proficiency Plans and Progress Reports (Tex. Educ. Code § 11.185(a), (e), 12.104(b)(3)(T))

•College, Career, and Military Readiness Plans (Tex. Educ. Code § 11.186(c), 12.104(b)(3)(U))

•College Credit Program (Tex. Educ. Code § 28.009(b-2)(7))

•Contact Information for Title IX Coordinator(s) (34 C.F.R. § 106.8(b)(1))

•Plan for Use of ARP ESSER Funds (American Rescue Plan Act Elementary and Secondary School Emergency Relief Fund Interim Final Requirements (Apr. 22, 2021))

•Safe Return to In-Person Instruction Plan and Continuity of Service (American Rescue Plan Act of 2021, Pub. L. No. 117-2, § 2001(i))

•Title I: District and Campus Improvement Plans (20 U.S.C. § 6314(b)(4))

•Title IX Training Materials (34 C.F.R. § 106.45(b)(10)(i)(D))

•Website Accessibility

TRAINING REQUIREMENTS FOR SCHOOL BOARD MEMBERS

CHARTER SCHOOL GOVERNANCE TRAINING

Board Members

Chief Executive Officer

Role Definition

Member of the gover ning body of an open- enrollment charter school that is responsible for the management, operation, and accountability of the charter school, including appropriately managing public funds (TEC §12.102(3), TEC §12.122, and TAC §100.1101(d))

A person (or persons) directly responsible to the governing body of the charter holder for supervising one or more central administration officers, campus administrator officers, and/or business manager (TAC §100.1001(17))

CHARTER SCHOOL GOVERNANCE TRAINING

Central Administration Officers Campus Administration Officers Business Managers

A person charged with the duties of, or acting as, a chief operating office, director, or assistant director of a charter holder or charter school, who performs functions outlined in TAC §100.1001(18)

A person charged with the duties of, or acting as, a principal or assistant principal of a charter school campus, who per forms functions outlined in TAC§100.1001(19)

A person charged with managing the finances of a charter holder or charter school (TAC§100.1001(20))

within one calendar year of beginning service in the capacity of Chief Executive Officer or Central Administrative Office

Minimum Requirements

within one calendar year of beginning service in the capacity of Campus Administrative Office

within one calendar year of beginning service in the capacity of Business Manager

Governance training requirements can be found at : https://tea.texas.gov/sites/default/files/Boa d%20Member%20and%20Officer%2training%20Requirements.pdf

2023–2024 STUDENT ASSESSMENT TESTING CALENDAR 2023 Assessments

Test Dates STAAR

Dec 5–Dec 15*

Algebra I English I English II

Biology

U.S. History

Dec 15 (Fri) Make-up sessions for tests scheduled to be administered Dec 5–15, 2023, must be completed by the end of this day.

2024 Assessments

Test Dates NAEP (selected sample)

Assessment Window

Late Jan–Early Mar

Mathematics, Grades 4, 8, and 12

Reading, Grades 4, 8, and 12 Science, Grade 8 Transcript Studies

Test Dates STAAR Stand-Alone Field Test

Feb 5–Feb 9

Grades 3–8 Reading Language Arts

English I English II

Test Dates TELPAS

Assessment Window

Feb 19–Mar 29

TELPAS Grades K–12 Listening, Speaking, Reading, and Writing

Test Dates TELPAS Alternate

Assessment Window

Feb 19–Mar 29

Test Dates

Preview Window Mar 11–Apr 26

Assessment Window

Mar 25–Apr 26

Test Dates

Apr 9–Apr 19*

TELPAS Alternate Grades 2–12 Listening, Speaking, Reading, and Writing

STAAR Alternate 2

Test administrators may only preview (not administer) the assessments two weeks prior to the opening of the assessment window. Assessments may be previewed anytime during the assessment window.

STAAR Alternate 2 Grades 3–8 and EOC Assessments

2024 Assessments

Grades 3–8 Reading Language Arts

English I English II

Apr 19 (Fri) Make-up sessions for tests scheduled to be administered Apr 9–19, 2024, must be completed by the end of this day.

Apr 16–Apr 26*

Grade 5 Science Grade 8 Science Grade 8 Social Studies Biology

U.S. History

Apr 26 (Fri) Make-up sessions for tests scheduled to be administered Apr 16–26, 2024, must be completed by the end of this day.

Apr 23–May 3*

Grades 3–8 Mathematics

Algebra I

May 3 (Fri) Make-up sessions for tests scheduled to be administered Apr 23–May 3, 2024, must be completed by the end of this day

Test Dates STAAR

Algebra I

Jun 18–Jun 28*^

English I English II Biology

U.S. History

Jun 28 (Fri) Make-up sessions for tests scheduled to be administered Jun 18–28, 2024, must be completed by the end of this day

*Districts may choose to administer assessments on Monday of the second testing week without submitting a request to TEA

^If a district is no longer in session (i.e., providing instruction to students) during the June administration window, the district may adjust the testing schedule to test on Monday, June 17, 2024.

Annual Financial Report ISD & ESC

Annual Financial ReportCharter School

FINANCIAL COMPLIANCE CALENDAR

January 28 (or November 27, if June 30th fiscal year end)

January 28 (or November 27, if June 30th fiscal year end)

PDF & data feed text file (PDF & data feed files submitted through a TEASE Audit account)

PDF (PDF submitted through a TEASE Audit account) and Charter School Annual Financial Report Data Template (emailed to: financialaccountability@tea.texas.gov)

Financial Accountability System Resource Guide, (FASRG) §7.3.6.1 - Data Collection & Reporting module

FASRG §7.3.6.1 - Data Collection & Reporting module and Nonprofit Charter School Supplement

Depository Contract - ISD

Depository Contract Charter School

Fiscal Year Change

Superintendent Buyout

June 15 (two year term, may be extended twice)

December 1 (every year)

June 30 (of the year preceding start date change)

60 days following payment(s) or agreement to make payment(s), whichever is sooner

One completed and signed depository contract (or board resolution to extend) submitted through a TEASE Audit account

Completed and signed Depository Contract for Funds of Open-Enrollment Charter Schools (or if no changes, provide a statement to this effect) submitted through a TEASE Audit account

Form FIN-003 (include copy of board minutes if submitted after June 30th)

Form AUD001R01, settlement agreement & employment contract (does not apply to charter schools)

Texas Administrative Code (TAC) §109.51- 2 and Texas Education Code(TEC) §45.201-9

TAC §100.1007; §100.1013; §100.1043(b) and TEC §12.107

FASRG, §1.1.12 - FAR module

TAC §105.1021 and TEC §11.201

2023-2024 PRODUCTS/SERVICES DIRECTORY

Website Address: www.region10.org – To view staff development offerings, click the Workshop Registration link at the top of the R10 ESC home page.

Email Address Format: firstname.lastname@region10.org

As of press date, this resource was a complete guide for programs and related personnel. For an updated listing throughout the year, visit the R10 ESC website.

gordon.taylor@region10.org

jana.melsheimer@region10.org

rickey.williams@region10.org

sue.hayes@region10.org

stephen.quisenberry@region10.org

ashley.wilson@region10.org

kay.shurtleff@region10.org

matt.burkhart@region10.org

rachel.frost@region10.org

andy.stauffer@region10.org

deon.quinn@region10.org

Assistant Director

Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator Office of Federal Programs

Assistant Director

Program Coordinator

Program Coordinator

Program Coordinator

Operations & Certification Director

Assistant Director

Assistant Director Assistant Director

Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator

Field Service Agent

Field Service Agent

Kelly Skwarek

Shavannia Dash

Tamika Dean

Carmen Harris

Rebecca Lara

Alana Parsons

Nikia Smith

Dr. Abigail Hobart

Judith Coffman

Dr. Amber Reed

Ashley Westbrook

Dr. Bud Nauyokas

Karen Duke

Dr. Jon Hill

Jim Newhouse

Dr. Amber Jones

Jill Kerby

Ramona Oats

Tony Palagonia

Dr. Cody Record

Courtney Stevens

Keri Warnick

Dr. Patricia Williams

Allen Garner

Mark Keahey

972-348-1114

kelly.skwarek@region10.org

shavannia.dash@region10.org

tamika.dean@region10.org

carmen.harris@region10.org

rebecca.lara@region10.org

alana.parsons@region10.org

nikia.smith@region10.org

abigail.hobart@region10.org

judith.coffman@region10.org

amber.reed@region10.org

ashley.westbrook@region10.org

bud.nauyokas@region10.org

karen.duke@region10.org

jon.hill@region10.org

jim.newhouse@region10.org

amber.jones@region10.org

jill.kerby@region10.org

ramona.oats@region10.org

tony.palagonia@region10.org

cody.record@region10.org

courtney.stevens@region10.org

keri.warnick@region10.org

patricia.williams@region10.org

allen.garner@region10.org

mark.keahey@region10.org

Special Populations

Director

Assistant Director Assistant Director Assistant Director Assistant Director Program Coordinator Program Coordinator Program Coordinator Program Coordinator Program Coordinator Program Coordinator

Supervision & Leadership Development Director

Assistant Director

Assistant Director Program Coordinator

Program Coordinator

TSL Lead Coach Program Coordinator

Program Coordinator

Teaching & Learning Director

Assistant Director Assistant Director

Program Coordinator Program Coordinator

Program Coordinator

Program Coordinator

Program Coordinator Program Coordinator

Program Coordinator Program Coordinator

Program Coordinator Technology & Data Services Director

Assistant Director

Senior Technical Manager

PEIMS Coordinator

Skyward Information Services Support Coordinator

Ascender Information Services Support Coordinator

Web Administrator

Dr. April Estrada

Shelee Duke

Stacey Glosson

Keya Saleh

Dr. Gracie Whitley

Kelly Bevis

Jennifer Farley

Betsy Gilchrist

Alicia Linn

Katrina Mathis

Ginger Riggins

Megan Timme

Karen Barnes

James Gandy

Benjamin Dickerson

Jaclyn Byrom

Dr. Kent Messer Dr. Zaida Saldivar

Melissa Shaw

Travis Longanecker

Michael Gipson

Michael Milburn

Lori Aden

Holly Bishop

Kelley Estes-Jones

Angela Greca

Fabian Hypolite

Michael Pflug

Arynn Rasmussen

Raelyn Scroggin

972-348-1346

972-348-1690

april.estrada@region10.org

shelee.duke@region10.org

stacey.glosson@region10.org

keya.saleh@region10.org

gracie.whitley@region10.org

kelly.bevis@region10.org

jennifer.farley@region10.org

betsy.gilchrist@region10.org

alicia.linn@region10.org

katrina.mathis@region10.org

ginger.riggins@region10.org

megan.timme@region10.org

karen.barnes@region10.org

james.gandy@region10.org

ben.dickerson@region10.org

jaclyn.byrom@region10.org

kent.messer@region10.org

zaida.saldivar@region10.org

melissa.shaw@region10.org

travis.longanecker@region10.org

michael.gipson@region10.org

michael.milburn@region10.org

lori.aden@region10.org

holly.bishop@region10.org

kelley.estesjones@region10.org

972-348-1336

angela.greca@region10.org

fabian.hypolite@region10.org

972-348-1142

michael.pflug@region10.org

arynn.rasmussen@region10.org

raelyn.scroggin@region10.org

Emma Selig 972-348-1340

emma.selig@region10.org

Chad Branum

Kevin Lee

Adam Warner

Sharron Zirkelbach

Tamara Blue

Jennifer Sanderson

Denise Barker

972-348-1192

972-348-1200

972-348-1516

chad.branum@region10.org

kevin.lee@region10.org

adam.warner@region10.org

sharron.zirkelbach@region10.org

tamara.blue@region10.ord

jennifer.sanderson@region10.org

denise.barker@region10.org

District Superintendents

Collin County

Allen ISD

Anna ISD

Blue Ridge ISD

Celina ISD

Community ISD

Farmersville ISD

Frisco ISD

Imagine International Academy of North Texas*

Lone Star Language Academy*

Lovejoy ISD

McKinney ISD

Melissa ISD

Plano ISD

Princeton ISD

Prosper ISD

Wylie ISD

Dallas County

A W Brown Leadership Academy*

A+ Academy*

Academy for Academic Excellence*

Academy of Dallas Charter School*

Advantage Academy*

Bridgeway Preparatory Academy*

Carrollton-Farmers Branch ISD

Cedar Hill ISD

Cityscape Schools*

Coppell ISD

Dallas ISD

DeSoto ISD

Duncanville ISD

Education Center International Academy*

Evolution Academy Charter School*

Garland ISD

Gateway Charter*

Golden Rule Charter*

Grand Prairie ISD

Great Hearts Texas in Region 10*

Harmony Science Academy*

Highland Park ISD

SCHOOL DISTRICTS AND CHARTER SCHOOLS SERVED

Dallas County (continued)

Inspired Vision Academy*

International Leadership of Texas*

Irving ISD

KIPP Texas Public Schools - DFW

La Academia de Estrellas*

Lancaster ISD

Legacy Preparatory*

Life School*

Lumin Education*

Manara Academy*

Mesquite ISD

Nova Academy*

Pegasus School of Liberal Arts & Sciences*

Pioneer Technology and Arts Academy*

Richardson ISD

Richland Collegiate High School*

St. Anthony School*

Sunnyvale ISD

Texans Can Academy*

Trinity Basin Preparatory*

UME Preparatory Academy*

Universal Academy*

Uplift Education*

Village Tech Schools*

Winfree Academy Charter School*

Ellis County

Avalon ISD

Ennis ISD

Ferris ISD

Italy ISD

Maypearl ISD

Midlothian ISD

Milford ISD

Palmer ISD

Red Oak ISD

Waxahachie Faith Family Academy*

Waxahachie ISD

Fannin County

Bonham ISD

Dodd City ISD

Ector ISD

Leonard ISD

Sam Rayburn ISD

Savoy ISD

Trenton ISD

Grayson County

Bells ISD

Collinsville ISD

Denison ISD

Gunter ISD

Howe ISD

Pottsboro ISD

S&S Consolidated ISD

Sherman ISD

Tioga ISD

Tom Bean ISD

Van Alstyne ISD

Whitesboro ISD

Whitewright ISD

Henderson County

Athens ISD

Hunt County

Bland ISD

Boles ISD

Caddo Mills ISD

Campbell ISD

Celeste ISD

Commerce ISD

Greenville ISD

Lone Oak ISD

Quinlan ISD

Wolfe City ISD

Kaufman County

Crandall ISD

Forney ISD

Kaufman ISD

Kemp ISD

Mabank ISD

Scurry-Rosser ISD

Terrell ISD

Rockwall County

Rockwall ISD

Royse City ISD

Van Zandt County

Canton ISD

Wills Point ISD

Other Leadership Prep School*

*Charter Schools

REGION 10

Counties Served

Dallas

Hunt KaufmanVan Zandt Henderson

Collin Ellis

Fannin Grayson Rockwall

Dallas •