Rowan-Cabarrus Community College Student-Related Policies and Procedures

Student-Related Policies and Procedures Revised July 2025

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Table of Contents Admissions and Enrollment D400.02.50.02 Rowan-Cabarrus Community College Admission of Students Policy ........................................................................ 4 B600.00.50.01.C Curriculum Admissions Procedure .......................................................................................................................... 6 B600.00.50.01.D Curriculum Student Application Procedure ............................................................................................................. 9 B600.00.50.01.F Admission of Health Occupations Students Procedure .......................................................................................... 11 B600.00.50.01.G Admissions - State Residence Classification for Tuition Purposes and Classification Appeal Procedure ............ 14 B600.00.50.01.I Auditing Course Procedure ..................................................................................................................................... 16 B600.00.70.01.II Transferring from One Curriculum Section to Another ......................................................................................... 18 D300.02.80.01 Admissions and Enrollment of High School Students Policy ................................................................................... 19 B600.00.50.01.E Admission of High School Students (Dual Enrollment) Procedure ....................................................................... 21 D400.02.50.01 Admission of International Students Policy .............................................................................................................. 24 B600.00.50.01.CCC Admission of International Students Procedure ............................................................................................... 25 Academic Credit D400.98.50.01 Acceptance of Academic Credit Policy ..................................................................................................................... 27 B600.00.50.01.AA Course Substitution Procedure ............................................................................................................................ 29 B600.00.50.01.Y Transfer of Credits from Colleges and Universities Procedure ............................................................................. 31 B600.00.50.01.Z Credit By Examination Procedure.......................................................................................................................... 33 Grading and Transcripts B600.00.50.01.BB Grading Standards Procedure .............................................................................................................................. 35 B600.00.50.01.BBB Grade Forgiveness ............................................................................................................................................ 41 B600.00.50.01.FF Issuance of Curriculum Transcripts Procedure .................................................................................................... 43 B600.00.50.01.HH Graduation Procedure ......................................................................................................................................... 44 B600.00.70.01.OOO Curriculum Academic Standards Procedure .................................................................................................... 47 B600.00.70.01.TTT Grade Appeal of a Curriculum Course Procedure ............................................................................................. 51 Attendance and Withdrawal D400.00.50.01 Attendance Policy ...................................................................................................................................................... 54 D400.00.50.02 Withdrawal Policy ..................................................................................................................................................... 55 B600.00.50.01.O Attendance and Withdrawal Procedure for Curriculum Courses Procedure.......................................................... 56 Conduct, Discipline and Grievance D400.00.50.05 Student Complaints Policy ........................................................................................................................................ 61 B600.00.50.01.Q Student Grievance Procedure................................................................................................................................. 62 D400.00.50.08 Code of Conduct Policy............................................................................................................................................. 66 B600.00.40.01.C Technology Acceptable Use Procedure .................................................................................................................. 67 B600.00.50.01.A Unattended Children Procedure ............................................................................................................................. 71 B600.00.50.01.OO Campus Code of Conduct Procedure .................................................................................................................. 73 B600.00.40.01.P Social Media Community Standards Procedure ..................................................................................................... 89 2

Student Privacy, Rights and Records D400.00.50.06 Student Rights and Responsibilities Policy ............................................................................................................... 91 D700.00.70.08 Distance Education Student Privacy and Identity Verification Policy ...................................................................... 93 B600.00.50.01.DD Confidentiality and Access of Student Records Procedure................................................................................. 95 B600.00.50.01.GG Changes of Student Name and Contact Information Procedure ......................................................................... 99 B600.00.50.01.QQ Free Speech and Public Assembly Procedure ................................................................................................... 102 D700.00.70.05 Intellectual Property and Copyright Policy ............................................................................................................. 107 B600.00.40.01.A Intellectual Property and Copyright Procedure ................................................................................................... 109 Student Support and Services B600.00.50.01.B Testing Centers Procedure.................................................................................................................................... 114 B600.00.50.01.X Wellness Center Services Procedure .................................................................................................................... 122 B600.00.50.01.XXX CARE Team Procedure .................................................................................................................................. 124 B600.00.50.01.WWW Office of Accessibility - Services for Students Procedure .......................................................................... 130 B600.00.50.01.YYY Service and Support Animals on Campus for Students Procedure ................................................................ 138 Student Life B600.00.50.01.II Student Government Association Procedure........................................................................................................ 143 B600.00.50.01.JJ Co-Curricular Travel Procedure .......................................................................................................................... 145 B600.00.50.01.RR Student Organizations Procedure ...................................................................................................................... 147 Campus Health, Safety and Title IX B600.00.12.01 Smoke and Tobacco Free Campus Policy................................................................................................................ 148 B600.00.25.06 Campus Safety and Security Policy ......................................................................................................................... 149 B600.00.25.01.T Weapons on Campus Procedure ........................................................................................................................... 152 B600.00.50.01.NN Trespassing Procedure ...................................................................................................................................... 155 B600.00.50.01.UU Title IX Sexual Harassment Investigation Resolution and Sanction Procedure ............................................... 159 B600.00.25.07 Registered Sex Offenders Policy ............................................................................................................................. 171 B600.25.01.Z Registered Sex Offenders Procedure......................................................................................................................... 172 Tuition and Fees E200.98.30.01 Payment of Tuition Policy ....................................................................................................................................... 175 E200.98.30.02 Student Fees Policy .................................................................................................................................................. 176 B600.00.50.01.H Student Tuition and Fees Procedure .................................................................................................................... 178 B600.00.50.01.HHH Federal Financial Aid Appeal (SAP) Procedure ............................................................................................ 182 B600.00.50.01.KK Curriculum Tuition Refunds Procedure ............................................................................................................ 185 B600.00.70.01.PP Collection and Management of Library Patron Fees Procedure ........................................................................ 187

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Policy Number: Date Adopted: Date Revised: Date Revised: Date Revised:

D400.02.50.02 May 2012 August 2013 April 2015 January 2025

ADMISSION OF STUDENTS PURPOSE To set forth the policy governing the admission to the college within the guidelines established by the State Board of Community College Code (1D SBCCC 400.2), the North Carolina Community College System (NCCCS) directives and federal statutes related to nondiscrimination. Rowan-Cabarrus Community College admission is open without regard to race, creed, disability, national origin, gender, sexual orientation, or age to students who meet the graduation or age standard.

POLICY Rowan-Cabarrus Community College adheres to the “Admission to Colleges” policy (1D SBCCC 400.2) established by the General Statutes of North Carolina and by the State Board of Community College Code. Under this state policy, local boards of trustees may adopt additional policies for admission of some student populations.

The Rowan-Cabarrus Community College Board of Trustees adopts the following policy related to state requirements governing admission of students in a) the Basic Law Enforcement Training program, b) admission of students who are currently suspended or expelled from any other educational entity, and c) out-of-state students in distance education courses: a) Any applicant to the Basic Law Enforcement Training program must be sponsored or employed by a North Carolina public law enforcement agency (municipal, county, or state) to be considered for admission. Further, enrolled students must maintain sponsorship/employment in good standing throughout the training period. Any student who loses the support of the sponsoring/employing law enforcement agency will be administratively withdrawn from the program. b) Any applicant to Rowan-Cabarrus Community College who is currently suspended or expelled from any other educational entity for a non-academic disciplinary reason may be denied admission. c) Any applicant who is not a resident of North Carolina who seeks enrollment in any distance education course will be admitted only if that applicant resides in a State where the college is currently authorized to provide distance education.

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RESPONSIBILITIES The Board authorizes the president to develop the procedures to implement this policy.

ESTABLISHED ADMINISTRATIVE PROCEDURES Procedure B600.00.50.01.C Admissions

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.50.01.C June 1979 October 2014 June 2021 August 2022

CURRICULUM ADMISSIONS PURPOSE To set forth the policies and procedures for governing admission standards to curriculum courses.

RESPONSIBILITIES A. It is the responsibility of the Vice President Student Success Services to ensure compliance with the provisions of this (Admissions) directive by all concerned.

B. The Director of Admissions, Registrar shall be responsible for: • Reviewing annual the procedure and making recommendations for changes based on NCCC State Board Code interpretation and the impact of existing local board policies on student access.

• Coordinating the appropriate admissions information records with faculty, staff, and students.

• Recommending policies, procedures, and forms through the Vice President to the Cabinet, if necessary.

• Make approved forms and instructions available electronically and in hardcopy (if needed or required).

• Maintaining required documentation electronically on all applicants for admission.

C. Faculty, staff, and students are responsible for adhering to the admissions policies and procedures and adhering to the deadlines in completing accurately all documents, forms and reports required for college admissions.

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PROCEDURES Admissions Standards Applicants to curriculum education programs are encouraged to complete the enrollment process as early as possible. All admissions applications and residency determination applications must be submitted by the deadline established for each registration period.

Deadlines will be published on the college website and marketing materials.

Readmission Section: Active Enrollment Students who completed an application but did not enroll during the academic year (Fall through Summer) must resubmit an application and ensure that their residency certification number is active for the next academic year.

Service members and reservists who are temporarily unable to attend class or have to suspend their studies due to service requirements can be readmitted to their program of study. The service member must submit military orders to the Office of the Registrar along with his/her intention to return to school upon completion of their assignment. Service members and reservists would be considered a returning student and submit the appropriate readmittance documentation.

Degree, Diploma and Certificate Students Admission procedures for all curriculum education programs require that the student: 1. Complete the electronic Application for Admission accessed from the college website or through the College Foundation of the North Carolina website.

2. Take the college placement inventory (if applicable), provide official transcripts for possible waiver of placement testing, or provide acceptable scores from an approved placement inventory.

3. Have official transcripts from any high school, college, university or technical institute attended forwarded to the Office of the Registrar. Military service members or veterans must have official transcripts forwarded from the Joint Services Transcript (JST) which provides transcripts for all service members and veterans of Army, Marine Corps, Navy, and Coast Guard (Military Transcripts). Service members from the Air Force must have transcripts forwarded from the Community College of the Air Force.

4. Students who have completed placement testing within the last 5 years at any accredited community college, college or university can submit official results to the Office of the Registrar for review.

5. Any person who has completed transferable credit (C or better) in both English and mathematics may not be required to complete placement testing. Any questions about test exemption should be directed to the Office of the Registrar.

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UNDECIDED/SPECIAL CREDIT ADMISSION Students who wish to register for credit courses, as Undecided/Special Credit Students, may earn up to 18 hours before declaring a program of study. Tuition and fees are the same as for regular curriculum students. Credits earned under Undecided/Special Credit status may be applied to a degree, diploma, or certificate program when program of study is declared. Such a request must be made on or before completion of 18 credit hours and the student must meet the regular admissions requirements for the program of study declared.

STUDENTS WITH DISABILITIES Individuals seeking accommodations based on disability should refer to Procedure B600.00.50.01WWW (Office of Accessibility-Student Services) for further information.

PREREQUISITES North Carolina Common Course Library and the College require students to meet specific academic and skill prerequisites to register for some courses. Course descriptions note all prerequisites required for enrollment in each course.

Some programs may have additional prerequisites for admission. Program admission requirements are noted on the College website under the declared program of study.

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.D November 1982 June 1993 September 2004 March 2014 January 2019 June 2021

TRADITIONAL CURRICULUM STUDENT APPLICATION PROCEDURE PURPOSE The process by which students apply and are accepted to curriculum programs at Rowan-Cabarrus Community College.

PROCEDURE Any individual who is 18 years of age or is a high school graduate, who wishes to continue his/her education is eligible to apply for admission. Admission to the college, however, does not mean that a student will automatically be admitted to a specific program of study or course. Students are admitted to specific programs of study upon completing admissions requirements for the program requested. Students are permitted registration in courses based on available space and meeting the minimum placement criteria. 6 The admission process for all curriculum students requires that: 1. New students complete the electronic Application for Admission through College Foundation of North Carolina (CFNC) and the Residency Determination application through the Residency Determination Service links are provided on the college website.

2. Returning students complete the Reactivation Form (Short Application) through a link provided on the College’s website and verify that their residency certification number is still active.

3. As needed, applicants must submit the following documentation for registration and/or transfer of credit purposes: official transcripts from accredited colleges or universities, approved standardized test scores, and/or official high school transcripts verifying graduation. Based on the College’s evaluation of the information provided, an applicant may be required to complete placement testing in order to enroll in certain courses or programs of study.

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4. Applicants for any Rowan-Cabarrus health program must submit documentation as outlined in the minimum admission requirements for the program.

Students who wish to register for credit courses, but have no intention of completing a curriculum program, will be classified as Special Credit (Undecided) students and may be admitted to credit classes after completing the admissions steps outlined in numbers 1 and 2 above.

BACKGROUND Distribution of this procedure is to document an ongoing procedure already in effect since 1977.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.50.01.F March 1981 June 1993 February 2015 June 2021

ADMISSION OF HEALTH OCCUPATIONS STUDENTS PURPOSE To establish the procedure for the admission of students into Rowan-Cabarrus Community College health occupation programs.

BACKGROUND The College establishes and publishes general admission requirements for all students, as described in College Policy D400.02.50.02 Admission of Students. All health programs have additional admission requirements that must be met before a student can be admitted into a health program. All admission requirements are listed in the programs of study within the online College catalog.

Each program establishes and publishes annual admission requirements and deadlines for the upcoming admission cycle.

Accepted applicants are assigned to the Associate in General Education program of study. Each program limits the number of applicants accepted each year.

RESPONSIBILITIES It is the responsibility of the Dean of Health Programs, Allied Health Programs Chairs, Health Admissions Coordinator and Allied Health Advisor(s) to serve on the Health Programs Admissions Committee.

It is the responsibility of the Vice President of Academic Programs and the Vice President of Student Success Services in consultation with the Health Program Admissions Committee to recommend annually program admission requirements for approval by the Vice President Academic Programs.

The Vice President of Academic Programs will ensure that the program admissions requirements are consistent with the College’s mission statement.

It is the responsibility of the Vice President of Academic Programs and the Vice President of Student Success Services to implement program admission requirements and related services in

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conjunction with appropriate academic deans, program chairs/directors, faculty, and Student Success Services staff members.

It is the responsibility of the Health Programs Admission Committee members to ensure that required services such as information sessions, testing and advising appointments are available to the applicants.

It is the responsibility of the health program applicant to be aware of admission requirements and deadlines.

PROCEDURE Annual minimum admission requirements (MAR) and point systems for all health programs are established by the health program chairs (per program accreditation guidelines) and presented to the Health Program Admission Committee.

The Dean of Health Programs reviews and recommends the proposed requirements to the Vice President of Academic Programs and the Vice President of Student Success Services. Jointly, the Vice Presidents recommend the requirements to the President for approval.

Approved program admission requirements will be communicated: • Once approved by the President, the Dean of Health Programs will notify the Health Programs Admissions Committee.

• The Health Programs Dean’s Assistant will communicate with health program faculty and update the appropriate website and online tools.

• The Admissions Coordinator will communicate with staff, including Career and Academic Advisors, Navigators, and the Director of Testing Centers.

The Career and Academic Advisors review applicant files through the appropriate electronic platform to determine eligibility for the yearly competitive admission process.

The Career and Academic Advisors inform qualified applicants of eligibility and provide information pertaining to next steps, including possible program admission testing and point system documentation for ranking.

The Health program chairs and administrative specialists review applicants’ documentation and provide acceptance or alternate status to the students as well as notify the Registrar.

The qualified applicants who are accepted into a health program of study are assigned the appropriate program code by the Registrar.

HISTORICAL NOTE Former Procedure Number: 7.06

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Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: B600.00.50.01.G Date Adopted: February 1984 Date Revised: June 1993 Date Revised: September 2005 Date Revised: November 2010 Date Revised: May 2011 Date Revised: February 2023

ADMISSIONS: STATE RESIDENCE CLASSIFICATIONS FOR TUITION PURPOSES AND CLASSIFICATION APPEAL PURPOSE North Carolina Statute 116-143.1 requires that curriculum students be classified as a resident or as a nonresident for tuition purposes. This law states that as a minimum, “to qualify as a resident for tuition purposes, a person must have established legal residence (domicile) in North Carolina and maintained that legal residence for at least twelve (12) months immediately prior to their classification as a resident for tuition purposes.”

Under the authority and guidance of the North Carolina State Education Assistance Authority (SEAA), the Residency Determination Service (RDS) is charged with implementing the laws governing the classification of residence for tuition purposes. Rowan-Cabarrus Community College follows the guidelines published in the NC Residency Campus Responsibility Guide.

RESPONSIBILITIES 1. It is the responsibility of the student to provide accurate and truthful information on the residency determination application. It is also the student’s responsibility to notify the Office of the Registrar of any changes to their residency status.

2. It is the responsibility of the student to ensure payment of their tuition based on their classification at the time of registration.

3. It is the responsibility of the Office of the Registrar to ensure residency applications are imported with the correct residency status.

4. It is the responsibility of the Office of the Registrar to import any updated/changed residency status and to ensure the correct tuition is charged on the student account.

DEFINITIONS 1. Effective Date: RDS uses the date of the student’s submitted request as the effective date of the determination on which eligibility is evaluated.

2. Eligibility Term: RDS uses the eligibility term to inform the school the earliest term the residency calculation could be calculated for the student.

3. Business-Sponsored Student: North Carolina law provides a special benefit to North Carolina employers choosing to pay the full cost of an employee’s community college

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tuition directly to the College. Even when the employee (student) does not meet the requirements for in-state tuition, the employer pays the tuition at the in-state rate.

PROCEDURES 1. Initial Classification a. The student’s initial residence classification occurs during the admission process when the student is first admitted to the College. Classification is based on information provided as part of the Residency Determination Application. b. Applicants will receive an appropriate classification immediately upon completion of the Residency Determination Application from the Residency Determination Service (RDS) consistent with the requirements of state law.

Applicants determined to be nonresident for tuition purposes will be informed of their nonresident status from RDS along with steps to appeal.

2. Reclassification a. A student who is initially classified as a nonresident and believes they meet the requirements of G.S. 116-143.1 or any other applicable laws may request a reclassification review from RDS. b. Students must notify the Office of the Registrar of any residency status changes.

Rowan-Cabarrus Community College must be notified of the residency status change within 45 days of the semester census date to adjust the billing rate for that same term. If the Office of the Registrar is notified after 45 days, then the billing rate will be adjusted for the following semester.

3. Business-Sponsored Students a. Students must provide all documentation below every semester to the Office of the Registrar attesting that they work for a NC employer and that the employer agrees to pay the tuition, fees, and books for the student. i. Letter from the employer agreeing to cover the cost of the tuition, fees, and books for the student. ii. Two months pay-stub for the student showing employment iii. W4 completed by the employer Upon approval by the Registrar, the student type will be changed and notification will be sent to the Finance & Business Services Office (Accounts Receivable) to process the sponsorship.

Students must submit all documentation within 45 days of the semester census date for the sponsorship to be applied and tuition and fees to be adjusted.

HISTORICAL NOTE Former Procedure Numbers: 7.07 Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: B600.00.50.01.I Date Adopted: April 1979 Date Revised: January 1994 Date Revised: September 2005 Date Revised: October 2023

AUDITING CURRICULUM COURSES PURPOSE To set forth the regulations and procedures for cases in which a student desires to audit a course rather than to take the course for credit.

DEFINITION Auditing a course allows students to evaluate a course, major or learn skills needed in higherlevel courses within a major without receiving academic credit for it, and without being responsible for examinations or homework, although encouraged. A student who audits a course section shall not displace students enrolling or registering to receive a grade, academic credit, continuing education unit, or certificate of completion in the course section.

RESPONSIBILITIES 1. The student who wishes to audit a course is responsible for making an official request by emailing the Registrar.

2. The Registrar is responsible for processing the grade of “AU” appropriately so that this course does not affect the student’s GPA. PROCEDURES 1. Students who wish to audit courses must email the Registrar with their request with the class and section number.

2. Students who audit a course receive no credit and are encouraged, but not required, to attend class, participate in discussions, and take examinations.

3. Fees for students who audit a course are the same as for students earning credit. Senior citizens (65 and older) can audit courses only on a space-available basis without paying tuition but must pay applicable fees for each course.

4. For audited courses, the letters “AU” will be placed on the transcript instead of a grade.

5. Performance in an audited course will not affect the student’s grade point average.

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6. No “AU” requests will be permitted after the census date of the class and the status of AU cannot be changed to credit after the class has begun.

HISTORICAL NOTE Former Procedure Numbers: 7.14, 7.09 Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.70.01.II April 2004 September 2013 May 2019

TRANSFERRING FROM ONE CURRICULUM SECTION TO ANOTHER PURPOSE To provide a process allowing students to transfer to another curriculum section after the schedule adjustment (drop-add) period has concluded.

RESPONSIBILITIES If it becomes necessary for a student to transfer to another curriculum section after drop-add has concluded, the student must get the approval of the Program/Discipline Chair and the Academic Dean. Entry to the new section is not permitted until all approvals have been obtained.

PROCEDURES 1. The student will email the Program/Discipline Chair to request the section transfer.

2. After consulting the current instructor and receiving instructor to confirm course equality and seat availability, the Program/Discipline Chair will seek approval from the Academic Dean.

3. Once all parties involved have reviewed and approved the request, the Academic Dean will submit the Section Transfer form to the college Registrar who will then make the requested change to the student’s record.

4. The current instructor and receiving instructor will communicate regarding information relative to the student’s attendance, grades and assignments.

5. The student will receive notification of the decision within 5 business days of the initial request.

HISTORICAL NOTE Former procedure number 5.28.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Policy Number: Date Adopted: Date Revised: Date Revised:

D300.02.80.01 January 1980 February 2014 May 2021

ADMISSION and ENROLLMENT OF HIGH SCHOOL STUDENTS PURPOSE To set forth the policy governing the concurrent (dual) enrollment of high school students at Rowan-Cabarrus Community College in credit and non-credit courses in compliance with Section 14 of the North Carolina Community College Curriculum Procedures and with 1D SBCCC 400.11. The Career and College Promise Program (CCPP) replaces all previous concurrent and dual enrollment programs in the North Carolina Community College System (NCCCS).

POLICY Rowan-Cabarrus Community College participates in CCPP following the program eligibility criteria as established by the NCCCS State Board Code 1D SBCCC 400.11 and Section 14 of the Curriculum Procedures.

The expectations and commitment of Rowan-Cabarrus and each local education agency participating in CCPP are detailed in a memorandum of understanding (MOU). This agreement is reviewed and approved annually by the Rowan-Cabarrus Community College Board of Trustees.

Rowan-Cabarrus enrolls high school junior and seniors from area high schools based on availability of courses. Students within the College’s Early College high schools are enrolled into courses based on their comprehensive program of study. All CCPP students are considered Rowan-Cabarrus students and must adhere to all policy and procedures of the College in addition to the requirements of their home high school.

High school students may be admitted into Rowan-Cabarrus Community College in collegelevel transfer and career technical programs of study as designated by Career and College Promise Program approval. Students will earn college credit and/or industry-recognized certifications for completed courses.

High school junior and senior students may enroll in non-credit courses approved under the Career and College Promise Program. High school students enrolled in non-credit courses not

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included in an approved CCPP pathway must meet program eligibility and pay all tuition and fees unless qualified for an applicable fee waiver.

This policy applies to all public, private, and homeschool dual enrollment students.

The Board of Trustees authorizes the President to implement appropriate procedures related to concurrent enrollment of high school students in college credit and non-credit courses.

ESTABLISHED ADMINISTRATIVE PROCEDURES Procedure B600.00.50.01.E Admission and Enrollment of High School Students (Dual Enrollment)

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.E October 1980 June 1993 September 2004 September 2004 May 2021

ADMISSION and ENROLLMENT OF HIGH SCHOOL STUDENTS (DUAL ENROLLMENT) PURPOSE To describe the procedure for the admission and dual enrollment of selected high school students to Rowan-Cabarrus Community College.

BACKGROUND The North Carolina Administrative Code, Chapter 4C., Section .0300 – STUDENTS, was modified by action of the State Board of Education to authorize the concurrent enrollment of selected high school students in a technical institute/technical college/ community college under specified conditions. In accordance with Section 14 of the North Carolina Community College Curriculum Procedures and with section 1D SBCCC 400.11 of the North Carolina Community College State Board Code, Rowan-Cabarrus Community College is authorized to offer education services through the Career and College Promise Program (CCP) to qualified high school students.

Eligible high school students may be admitted into Rowan-Cabarrus Community College in college-level transfer and career and technical programs of study as designated by CCP program approval. Eligible students can also be enrolled in non-credit pathways.

Rowan-Cabarrus enrolls CCP students based on their chosen pathway and availability of courses. Students within the College’s Early College high schools are enrolled into courses based on their comprehensive program of study. All CCP students will earn college credit and/or industry-recognized certifications for completed courses.

All CCP students are considered Rowan-Cabarrus students and must adhere to all policy and procedures of the College in addition to the requirements of their home high school.

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This procedure applies to all public, private, and homeschool dual enrollment students.

The following criteria must be met: 1. The student’s pathway must be identified. This applies to both credit and non-credit pathways.

2. The student has documentation of satisfying admission and course prerequisite(s).

3. The student can attend the class as scheduled.

4. The student must adhere to all college and course policies, procedures, and requirements.

5. While tuition is waived for a student enrolled in an approved CCP pathway (credit and non-credit), the student must pay any applicable fees and purchase the textbook(s) unless otherwise stated in the memorandum of understanding (MOU) agreement executed between the College and the respective local education agency.

6. Students enrolled in non-credit courses not in an approved CCP pathway must meet program eligibility and pay all tuition and fees unless qualified for an applicable fee waiver.

RESPONSIBILITIES •

•

•

•

The Recruitment and Enrollment Office is responsible for ensuring that North Carolina State Board Code is followed for the CCP program (1D SBCCC 400.11 and Section 14 of the Curriculum Procedures).

It is the responsibility of the Vice Presidents of Academic Programs, Corporate and Continuing Education, and Student Success to provide the appropriate support of the CCP Program as specified in the Procedures.

The Vice President of Academic Programs is responsible for coordinating a review of annual MOU agreements with each of the local education agencies and ensuring that the agreements are fully executed.

The College is responsible for providing CCP students the same educational resources as provided to traditional (non-CCP) Rowan-Cabarrus students.

PROCEDURES 1. Annually, the Rowan-Cabarrus Community College Board of Trustees reviews and approves the MOU agreement with each of the local education agencies participating in the CCP program.

2. The high school student initiates contact with the high school counselor or appropriate Rowan-Cabarrus enrollment advisor to discuss the need.

3. The student completes the appropriate (credit or non-credit) application and Student

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Agreement form.

4. The College’s Enrollment Advisors work with the high school to obtain approval for the student to participate in the program along with the student’s high school transcripts. For homeschool students, the NC homeschool certification card along with the high school transcripts must be provided.

5. Under the direction of the Recruitment and Enrollment Office, the Enrollment and Recruiting Advisors review all paperwork, and approve or disapprove in accordance with this procedure, the North Carolina Community College State Board Code (1D SBCCC 400.11) and Section 14 of the North Carolina Community College Curriculum Procedures 6. If approved for dual enrollment, the student enters Rowan-Cabarrus in accordance with the regular admissions procedures. Enrollment Advisors work with counselors and students to determine course schedule per semester.

7. Students wishing to change their pathway or add an additional pathway must complete the appropriate CCP change forms. Enrollment Advisors work with the student, counselor, and College administrators for approval.

8. Students who do not meet the GPA program requirements only have the option to take classes in a Career and Technical Education pathway (excluding health program pathways). Students must complete the appropriate paperwork seeking approval to enter a Career and Technical Education pathway. Enrollment Advisors work with the student, counselor, and College administrators for approval.

9. Enrollment Advisors monitor the students’ academic progress (high school and college) and their progress towards completion of the CCP pathway. Enrollment Advisors work with counselors and students to offer resources needed for successful completion (tutoring, accessibility, career advising, etc.).

10. At the end of each semester, the Registrar provides final grades to high school data managers.

HISTORICAL NOTE Former Procedure Numbers: 7.113, 7.05 Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Policy Number: Date Adopted: Date Revised: Date Revised:

D400.02.50.01 July 1978 September 2013 January 2025

ADMISSION OF INTERNATIONAL STUDENTS PURPOSE To set forth the policy governing admission of international students to Rowan-Cabarrus Community College in compliance with federal and state law and the NC State Board of Community Colleges.

POLICY In compliance with the United States Department of Homeland Security, Rowan-Cabarrus Community College is authorized to admit and enroll international students with F1 visa status and to issue I-20 forms for F1 visa academic study including Associate in Arts, Associate in Science, Associate in Engineering, and Associate in Applied Science degrees.

Further, Rowan-Cabarrus Community College may admit and enroll individuals with non-F1 visa status who have provided all documents required by federal law.

International students present in the United States on a student visa are considered to be nonresidents for the purpose of tuition. International students may not establish legal resident status through length of stay, payment of taxes or ownership of property in the United States.

International students who are approved for admission and enrollment are eligible to begin in either fall or spring academic terms as established by the college with approval from Homeland Security and the Student and Exchange Visitor Information System (SEVIS).

International students who are transferring from another college or university with an established SEVIS record must provide documentation as requested by the Rowan-Cabarrus Community College admissions office.

The Board of Trustees authorizes the president to ensure appropriate procedures detailing visa documentation, minimum scores and awarding of academic credit for international student admission and enrollment are developed, reviewed and published annually to maintain compliance with federal laws.

ESTABLISHED ADMINISTRATIVE PROCEDURES Procedure 1B600.00.50.01.C- Admissions Procedure B600.00.50.01.CCC- Admission of International Students

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Procedure Number: B600.00.50.01.CCC Date Adopted: January 2025

ADMISSION OF INTERNATIONAL STUDENTS Purpose In compliance with the United States Department of Homeland Security Rowan-Cabarrus Community College is authorized to admit and enroll international students with F1 visa status and to issue I-20 forms for F1 visa academic study including Associate in Arts, Associate in Science, Associate in Engineering, and Associate in Applied Science degrees.

Responsibilities 1. It is the responsibility of the Vice-President of Student Success Services to ensure compliance with the Department of Homeland Security policies.

2. It is the responsibility of the Registrar to collect all required documentation outlined below, to update the student status in the College Information System, and to certify on a semester basis each student’s record in the Student and Exchange Visitor Information System (SEVIS).

3. It is the responsibility of the student to provide all documentation needed.

Procedure International students present in the United States on a student visa are non-residents for the purpose of tuition. International students may not establish legal resident status through length of stay, payment of taxes or ownership of property in the United States.

Rowan-Cabarrus Community College must receive the following documents by the deadlines published on the Admission Requirements for International Student webpage before an F1 international student application will be considered: 1. Completed Rowan-Cabarrus Community College application.

2. Demonstrated proficiency in the English Language as assessed by the Test of English as a Foreign Language (TOEFL) assessment. Required scores may be found in the Admission Requirements for International Students webpage. Students whose country has English as the only official language are exempt from the TOEFL exam.

3. Certified copy of official high school diploma, transcripts from all high schools and postsecondary institutions attended and an official certified English translation and evaluation provided by a reputable U.S. evaluation agency.

4. An official bank statement, notarized letter of support or sponsor bank statement showing that at least $20,500 (US dollars) are available for tuition, fees, books and living expenses for one academic year.

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5. Documentation of medical insurance.

Upon receipt of all documentation, the Registrar will determine acceptance and issue the I-20.

The I-20 will be signed and mailed to each student.

International students who are approved for admission and enrollment are eligible to begin in either fall or spring academic terms as established by the college with approval from Homeland Security and SEVIS. International students who are transferring from another college or university with an established SEVIS record must provide documentation as requested by the Rowan-Cabarrus Community College Registrar’s office.

F1 students are required to register full-time (12+ credit hours) each semester they are attending Rowan-Cabarrus and can only take 1 online class per semester. All other classes must be inperson classes.

The Registrar must certify in SEVIS no later than 10 days after the start of each semester.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Carol S. Spalding, Ed.D, President

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Policy Number: D400.98.50.01 Date Adopted: December 2013 Date Revised: June 2021

ACCEPTANCE OF ACADEMIC CREDIT PURPOSE To set forth the policy governing the acceptance of academic credit from other regionally accredited institutions, agencies or certifying boards in compliance with the Southern Association of Colleges and Schools Commission on Colleges (SACS-COC), and the North Carolina Community College System (NCCCS) State Board of Community College Code (SBCCC) 1D SBCCC.400.98 which addresses articulation between NCCCS and the University of North Carolina institutions.

POLICY Credit will be granted for courses that are completed with a grade of "C" or better in residence or online divisions of regionally accredited institutions. These courses must be equivalent to courses offered in the Combined Course Library of NCCCS. Credit will be granted for work completed in military service in accordance with recommendations in the most recent edition of A Guide to the Evaluation of Educational Experiences in the Armed Services, published by the American Council of Education.

Credit may be granted for Advanced Placement, International Baccalaureate and College-Level Examination Program (CLEP) exam scores according to the guidelines published in the College Catalog.

Records analysts, in consultation with the Registrar and faculty content experts, are responsible for transcript evaluation and official acceptance of credits from other institutions and agencies not addressed in this policy following procedures as authorized by the President.

The Board of Trustees authorizes the President to implement appropriate procedures related to review and awarding of academic credit toward degree or diploma completion.

REFERENCES 1D SBCCC.400.98

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ESTABLISHED ADMINISTRATIVE PROCEDURES B600.00.50.01.Y Transfer Credit from Colleges and Universities B600.00.50.01.Z Credit by Examination

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.50.01.AA April 1979 June 1995 September 2004 June 2021

COURSE SUBSTITUTION PURPOSE To establish the procedure for the substitution of one course for a different required course in the student’s program on the basis that it is appropriate to the overall program objectives.

RESPONSIBILITIES 1. It is the responsibility of the student to make a request to his/her academic advisor and/or Program Head concerning his/her desire to substitute a course already taken (at RCCC or at another institution) for a course in his/her required program of study.

2. The Program Head/Advisor works with the Dean and Academic Vice President for approval.

3. The Program Head, Dean, and Academic Vice President must agree that the requested substitution is appropriate.

PROCEDURE 1. A student may request credit for a course required in his/her program of study based on successful completion of a substitute course.

2. Action upon such substitutions must be initiated by the student’s Advisor/Program Head who, in turn, forwards the request to the appropriate Dean and ultimately to the Academic Vice President.

3. Consensus of the Program Head, Dean, and the Academic Vice President must be reached to finalize a course substitution.

4. The approved substitution is communicated to the Graduation Certification Specialist and the Office of the Registrar who enters the substitution in the student’s permanent record 5. A maximum of five (5) courses may be credited for any student through the course substitution method. Course substitutions are recorded on the Student Progress Summary Form (Appendix B600.00.50.01.AAa).

HISTORICAL NOTE Former procedure numbers: 7.43, 7.29

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Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.50.01.Y April 1979 June 2015 June 2021

TRANSFER OF CREDITS FROM COLLEGES AND UNIVERSITIES PURPOSE Rowan-Cabarrus Community College awards transfer course credit from regionally accredited colleges and universities. Rowan-Cabarrus will also review credits earned at post-secondary universities outside the United States for possible transfer credit for international students or United States citizens who have earned credits abroad.

BACKGROUND Rowan-Cabarrus grants transfer credit for the following: • Courses identified in the North Carolina Common Course Library (NCCCL) as defined by the State Board of Community Colleges Code.

• Courses included in the North Carolina Comprehensive Articulation Agreement as defined by the University of North Carolina General Administration.

• Courses completed through regionally accredited private and public institutions both inside and outside North Carolina as evaluated on a course-by-course basis based on content identified in the North Carolina Common Course Library (NCCCL).

• Courses completed at recognized colleges and universities outside the United States, translated by an approved transcript agency in the United States, and matching the content of North Carolina Community College System (NCCCS) courses as identified in the North Carolina Common Course Library (NCCCL).

RESPONSIBILITIES The student wanting to transfer credits from another institution or agency is responsible for producing an official transcript showing such credits and any descriptions of the courses which may be required to evaluate equivalency.

Any student wanting transfer credits for post-secondary work completed outside the United States must have a certified transcript translated by a reputable U.S. evaluation agency.

The Director of Admissions, Registrar is responsible for the evaluation process involving transfer credits. Approval of such courses for transfer shall be in collaboration with the Vice President of

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Academic Programs and appropriate program chair (or designee) when necessary.

PROCEDURE To document the award of transfer credit, an official transcript must be requested by the student and sent directly from the transferring institution to the Office of the Registrar. Grades of “C” or above will be granted transfer credit. Quality points awarded for credits earned at other institutions will not be used in computing the student’s Grade Point Average (GPA) at Rowan-Cabarrus. Only quality points and credit hours earned on courses taken at Rowan-Cabarrus will be used in computing the student’s GPA. Credit will be granted for similar courses with the same number of semester credit hours earned.

Quarter hours will be converted at a rate of 1 quarter hour equal to 0.67 semester hours.

Similarity of course content and granting of transfer credit shall be determined through evaluation by the Transcript Specialist or the Registrar, the discipline-specific program chair, and the Vice President of Academic Programs, when necessary.

Students transferring credits earned many years ago will be awarded credit but are encouraged to meet with program/division chairs or appropriate academic advisor, who may recommend optional refresher courses to ensure academic success.

Programs in which credentialing is monitored and controlled by licensing agencies or external governing boards, may have additional requirements or restrictions related to transfer credit such as time limits for awarding, and/or transfer coursework related to graduation. Please refer to academic programs of study for current information.

A maximum of 75% of the credits for any certificate, diploma or degree may be transferred toward the Rowan-Cabarrus award.

Students who provide official transcripts showing college transferable credits in English and mathematics or earned degrees at the associate degree level or higher will be exempt from college placement testing in English, reading, mathematics and computer proficiency.

AUTHORITY State Board of Community Colleges Code 1D SBCCC 800 Credit for Prior Learning HISTORICAL NOTE Formerly Procedure 7.27

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President 32

Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.50.01.Z April 1979 June 1993 September 2004 June 2021

CREDIT BY EXAMINATION PURPOSE To provide a means whereby students may receive appropriate course credit for competencies (equivalent to those gained in specific RCCC courses) acquired through work experience or other non-academic experiences.

RESPONSIBILITIES 1. The student (believing that he/she has acquired competencies equivalent to those taught in a specific RCCC course) is responsible for registering for the course in question and requesting credit by examination within the first 10 calendar days of the academic term. The student is responsible for investigating the impact of this request on scholarships, financial aid, VA benefits or other financial assistance.

2. The Program Chair is responsible for investigating the grounds for the student’s belief that he/she may have acquired competencies equivalent to a RCCC course; he/she is responsible for granting or denying the request for credit by examination based upon the results of this investigation.

3. The Program Chair is responsible for arranging with an appropriate instructor and the Director of Testing Centers for credit by examination in cases where this request is granted.

4. The Program Chair is responsible for keeping records of such examination and reporting results as set forth below.

5. The Registrar is responsible for placing credit earned by examination on the student’s official records.

PROCEDURES Applicants who have reason to believe they are proficient in a subject may request credit by examination. The examination may be written, oral, performance or all of these and may be scheduled at any time mutually convenient to the examining Program Head, the examiner in the Testing Center (if applicable) and the student. The academic standards for credit by examination will be commensurate with the academic standards for the course; the minimum test should be similar to

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that which is administered at the conclusion of regularly scheduled courses.

Students failing such an examination may not request a second examination but may remain in the course and earn a grade. No credit by examination will be allowed if the student has previously taken the course for credit and is now attempting to raise his course grade. Decision of the examining instructor will be final.

Credits earned by examination will be entered on the student’s permanent record, but quality points will not be awarded for such credit.

Processing Credit by Examination Requests: 1. Student requests to Program Chair through their instructor for consideration. Checks the effect of their request on any financial aid, scholarship, or outside agency financial; support before proceeding.

2. Program Chair accepts or denies request upon investigation. A student must accomplish at least 25% of credits toward graduation in residence classes at RCCC. If a student should request credit by examination for more than 75% of a curriculum, it might be generally understood that he/she is already qualified by experience for appropriate employment.

Exceptional cases should be discussed with the Academic Vice President prior to decision.

3. Upon approval by Program Chair, examination is conducted either by the instructor or in one of the Testing Centers.

4. Records of failure will be retained by Program Chair for the academic term and a copy of the final grade sheet.

5. Successful completion of exams will be reported to the instructor and retained by the Program Chair.

6. Copies of approved credits will be forwarded by the Program Chair to the Registrar 7. A grade of “CE” is assigned for successful “credit by examination”.

HISTORICAL NOTE Former Procedure Numbers: 7.28 Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.BB April 1979 June 1993 September 2004 December 2017 July 2020 June 2021 July 2025

GRADING STANDARDS PURPOSE To set forth Rowan-Cabarrus Community College’s official grading system for courses including grades which may be given and the interpretation of those grades.

BACKGROUND Rowan-Cabarrus Community College operates on a grade-point system, and a student’s academic standing is established by a Grade-Point Average (GPA), which is determined by numerical values called “quality points” assigned to each grade. At the end of each semester the student will receive final grades based on a 10-point grading scale.

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•

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For Corporate and Continuing Education (non-credit) courses, The Adult High School program operates on the 10-point grading scale referenced above and detailed in the Procedures section below.

Students enrolled in Continuing Education (CE) / Curriculum (CU) partner courses will receive a letter grade based on the 10-point scale. The grade will appear on the continuing education transcript but with no quality points awarded. When submitted for curriculum credit, non-course equivalency credit will be assigned to the course on the curriculum transcript. Such credit has no quality points awarded and is not included in the student’s GPA. Other noncredit courses evaluate student performance on a Satisfactory/Unsatisfactory basis.

No quality points are awarded.

For Curriculum (for credit) courses, health programs and developmental courses are graded on a variation of this system.

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Students enrolled in Associate Degree Nursing, Practical Nursing, Dental Assisting, Radiography, Occupational Therapy Assistant, and Physical Therapist Assistant programs should refer to the specific program webpage for the numerical grade required in related courses. Each program will list the required minimum grade for admission to and continuation 35

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in the program. All health program students should refer to the specific program handbook regarding the minimum grade to be earned for program progression.

The North Carolina Community College System has established the minimum standard for satisfactory completion of developmental courses. Effective for Fall 2025 developmental courses, a final average of 70 or above is required for satisfactory completion. Students earning a final, numerical average below 70 will receive the grade of “F” (Failing) and must register again for the course.

Note: o Grades of D, AU, and CE do not apply in developmental courses, which are noncredit and are not included in the Grade-Point Average (GPA). o Prior to Fall 2025, completion of developmental courses resulted in grades of P (Passed), R (Repeat) or CC (Course Completed). Transcripts of students enrolled in developmental courses during that time period will display the grade of P, R or CC.

RESPONSIBILITIES 1. The faculty are responsible for evaluating student performance and assigning end-of-course grades.

2. The Registrar’s Office is responsible for maintaining all grades reported and ensuring accuracy of the student’s permanent records, calculated grade-point averages and posting of grades and grade-point averages to the individual student’s transcript.

PROCEDURES GRADES AND INTERPRETATION OF GRADES Students are graded as follows unless otherwise noted in the “Background” section above: The grades below are calculated in the student GPA. The corresponding numerical values and quality points are included in the table.

The following grades may be earned in Curriculum (CU) courses and in Corporate and Continuing Education (CCE) courses, as applicable. *Where denoted, additional information is provided below the table.

Grade

Grade Explanation

Quality Points

A

90-100

Excellent

4 quality points per credit hour

B

80-89

Good

3 quality points per credit hour

C

70-79

Average

2 quality points per credit hour

D

60-69

Below Average

1 quality point per credit hour

F

0-59

Failing*

0 quality points per credit hour 36

*Failing (F) The student did not meet the minimum objectives of the course. If a student did not officially request withdrawal on or before the withdrawal deadline for the class, the student will receive the grade earned.

The grades below are not calculated in the student GPA. They have no numerical value, and no quality points assigned.

The following grades may be assigned in CU courses, as applicable. Please see the descriptions below the table for more information on each grade.

Grade

Grade Explanation

Description

AU

Audit

0 quality points. No credit earned

CE

Credit by Exam

0 quality points. Student must register for the course.

I

Incomplete

0 quality points. Did not complete objectives of the course due to unusual circumstances; Requires an agreement between the faculty and student, and work must be completed by the end of the next semester/term.

IE

Incomplete Emergency

0 quality points. Incomplete during a Collegedeclared emergency situation

W

Withdraw

0 quality points. Officially withdrew (or was withdrawn) from class on or after the course section’s withdrawal deadline

WE

Withdraw Emergency

0 quality points. Withdrew during a College-declared emergency situation

Audit (AU) The letter grade AU is assigned to students who have successfully audited a course. No credit is awarded. A student may audit a course section only on a space available basis as determined by the college. A student who audits a course section shall not displace students enrolling or registering to receive a grade, continuing education unit or certificate of completion in the course section. The student must register for the course and request “audit” before the census date (10% point) of the semester. Audit status is not possible after census date.

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Credit by Examination (CE) Students enrolling at the college who believe they are proficient in a subject due to Continuing Education Units (CEUs), life experiences or professional certifications may request credit by examination. The examination may be written, oral, a performance test, or a combination of these.

Refer to the College’s “Credit by Examination” Procedure (B600.00.50.01.Z) for additional details.

Incomplete (I) Students who need extra time to complete the objectives of a course because of unusual circumstances such as extended sickness or hospitalization may receive a letter grade of “I” (Incomplete). Via an document signed prior to the end of the term, the student and faculty agree on all work that must be completed no later than the date specified, which must occur prior to the end of the next academic semester/term. The “I” is computed in the Grade Point Average as “0” quality points. However, when a student completes the provisions necessary for the removal of an “I”, the “I” will be removed from the student’s record and replaced by the grade earned. The affected GPA will then be recomputed using the grade earned. Failure to meet the provisions for removing the “I” will result in an “F” at the end of the next academic term.

Incomplete Emergency (IE) This grading option is only invoked at the direction of the NCCCS and the College during declared emergency situations and may be revoked when no longer required. Students may receive up to one year to successfully complete course requirements. There is still a form, and there must be agreement between the teacher and the student on the material to be completed and the timeframe to get the work completed.

Withdrawal (W) Students who withdraw or are withdrawn from a course on or before the withdrawal deadline for the class for any reason, will be assigned a grade of “W”. In accordance with the North Carolina Community College refund policy, tuition refunds are only permitted up to the 10% point of each semester/term.

Withdrawal Emergency (WE) This grading option is only invoked at the direction of the NCCCS and the College during declared emergency situations and may be revoked when no longer required. Students having a compelling reason to withdraw from the class are allowed to do so until the end of the class.

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The grades below are not calculated in the student GPA. They have no numerical value, and no quality points assigned.

The following grades may be earned in CCE courses, as applicable. *Where denoted, additional information is provided below the table.

Grade

Grade Explanation

Description

NG

No Grade

Registered but did not attend or request refund

S

Satisfactory

Completed all course requirements

U

Unsatisfactory

Did not complete course requirements

SR

Senior Audit*

Seniors, age 65 or older, enrolled in select course sections without receiving a grade.

*Senior Audit (SR) The letter grade SR is assigned to a student who has successfully completed a course audit under the Senior Citizen Audit provision. A senior citizen may audit selected course sections without payment of any required tuition or registration fee. For the purposes of this provision, an individual is a senior citizen if the individual is at least 65 years of age as of the first day of the applicable course section.

The following status may be awarded in CU courses, as applicable.

Additional information is provided below the table.

Status

Explanation

Description

TR/XT

External Transfer Credit

Course is not computed in the GPA but is calculated for determining graduation requirements

External Transfer Credit (TR/XT) The College awards transfer course credit from regionally accredited colleges and universities.

Rowan-Cabarrus will also review credits earned at post-secondary universities outside the United States for possible transfer credit for international students or United States citizens who have earned credits abroad. Refer to the College’s “Transfer of Credits from Colleges and Universities” Procedure (B600.00.50.01.Y) for additional details.

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GRADE APPEALS •

If a Curriculum student believes an inaccurate or unfair grade for an in-course grade or final course grade has been assigned, they must initiate the appropriate grade appeal process per the College’s “Grade Appeal of a Curriculum Course” Procedure (B600.00.70.01.TTT).

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If a Corporate and Continuing Education student wishes to dispute a final grade or attendance requirement, the following process must be utilized: 1. Attempts to resolve a dispute should be initiated between the student and the instructor.

2. If there is no satisfactory result between the instructor and student, the student can appeal the decision at the Program Director level.

3. The Program Director will contact the student to discuss the dispute.

4. The instructor and Program Director will review grades and attendance records for accuracy.

5. The Program Director will meet with the student to discuss the findings.

6. If the student is dissatisfied with the findings, the appeal is referred to the next level administrator for review and decision. This process may continue until the appeal reaches the Vice President of the division for a final decision.

AUTHORITY NCGS 115D-90(b)(f) 1B SBCCC 300.1 HISTORICAL NOTE Former procedure number: 7.30

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted:

B600.00.50.01.BBB November 2023

GRADE FORGIVENESS PROCEDURE PURPOSE The “Grade Forgiveness Procedure” is designed to assist students who have previously attended Rowan-Cabarrus Community College and during their enrollment may have received a failing grade or grades. Current and returning students may request grade forgiveness for courses that were completed at least 3 academic terms prior to the request.

RESPONSIBILITIES The Registrar is responsible for: 1. Receiving and reviewing the Application for Grade Forgiveness 2. Gathering the committee 3. Updating the student record if approved 4. Notifying the student of the decision of the committee PROCEDURE To be eligible, students must be a current Rowan-Cabarrus student who has recently completed at least 6 credit hours of college-level courses during one semester and must not have a prior balance owed to the College. Students must earn a “C” or better in those classes and earn a 2.0 semester GPA. Once achieved, the student must complete and submit the Application for Grade Forgiveness to the Office of the Registrar.

If the student is awarded Grade Forgiveness, all grades of “F” “D” and “W” that the student earned will be forgiven. Students may request forgiveness for Rowan-Cabarrus courses only and may be granted forgiveness only once during their academic career regardless of subsequent enrollment, program changes, or other unanticipated events. Once granted forgiveness, it is irrevocable.

Grades forgiven will not be counted in the student’s GPA or attempted hours calculation, but they will appear on the official college transcript as forgiven. Forgiven grades will still be calculated into a student’s Standards of Academic Progress as represented in their SAP GPA and 67% course completion rate. Therefore, grade forgiveness will not improve or affect eligibility for financial aid such as Pell Grants or veterans’ benefits. Students who plan to transfer to another college or university should contact that institution’s Admission or Registrar’s Office to determine the impact that this may have on their transfer credit before they request forgiveness for those grades.

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Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: B600.00.50.01.FF Date Adopted: April 1979 Date Revised: June 1993 Date Revised: September 2005 Date Revised: June 2021 Date Revised: February 2024

ISSUANCE OF CURRICULUM TRANSCRIPTS PURPOSE To state the privileges and restrictions concerning the issuance of official transcripts of students’ academic records.

RESPONSIBILITIES The Director Admissions, Registrar is responsible for issuing transcripts in accordance with the procedure below.

PROCEDURES 1. Transcripts will be released through the National Student Clearinghouse (NSC) upon the electronic request of the student. The link to the electronic request form is on the College’s website.

2. Transcripts are processed based on the student’s choice: immediate, after grades are posted, or after a degree is posted.

3. There is a charge for each transcript requested that is determined by the National Student Clearinghouse. This is noted upon the student’s request.

4. As per NCCCS State Board Code (1E SBCCC 200.2) colleges may withhold transcripts of grades and any other service pending resolution of outstanding monetary obligations.

Rowan-Cabarrus will not release the student’s final transcript if there is a balance due to the College.

HISTORICAL NOTE Former Procedure Numbers: 7.62 Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: B600.00.50.01.HH Date Adopted: April 1979 Date Revised: June 1993 Date Revised: September 2004 Date Revised: April 2007 Date Revised: August 2021 Date Revised: December 2023 GRADUATION PURPOSE To establish standards and procedures relative to graduation from Rowan-Cabarrus with the Associate in Applied Science and the Transfer Associate degrees, or the vocational diploma and/or certificate, and the designation of graduation honors.

RESPONSIBILITIES 1. The Director of Admission, Credit for Prior Learning and Assessment Centers will keep the cumulative permanent records which will be the official source for establishing eligibility of students for graduation.

2. The Credit for Prior Learning and Assessment Office determines graduation eligibility.

Students who meet graduation requirements will be notified of their pending graduation status through their Rowan-Cabarrus email account.

3. Under the supervision of the Vice President of Student Services, the Director of Student Life & Leadership facilitates the selection of outstanding students to be denoted in the commencement ceremony program.

4. The Vice President of Student Services and the Chief Officer of Governance, Advancement and Community Relations are responsible for planning and carrying out the commencement ceremony through the assigned Graduation Committee Co-Chairs.

5. Students needing additional copies of degrees, diplomas or certificates are responsible for paying for each copy and submitting the request form per instructions noted below.

PROCEDURES DEGREE AND DIPLOMA Rowan-Cabarrus confers the Associate in Applied Science degree to students who satisfactorily complete a two-year technical education program. Rowan-Cabarrus confers the Associate in Arts, Associate in Science, Associate in Engineering, or Associate in Fine Arts degrees to

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students who satisfactorily complete the two-year Arts, Engineering, Fine Arts, Teacher Preparation or Science.

Programs. The diploma is awarded to students who satisfactorily complete a one-year vocational education program.

A student is scholastically eligible for graduation when the specific requirements of the College and department are satisfied, completed a minimum of 25 percent of the required hours at Rowan-Cabarrus, and has earned a cumulative grade-point average of at least 2.0 for those courses necessary to meet the program requirements.

It is the student’s responsibility to ensure that all program and course requirements to earn their degree, diploma, and/or certificate are met. A student can remain in the initial catalog year as long as there is no break in enrollment. The student can be moved to a later catalog year if it is beneficial to the student. There is no time limit to finish a degree unless the program is no longer offered, in which case the student will be notified of the program’s Teachout status.

Students continuously enrolled may graduate using the catalog under which initially enrolled or the current catalog. If a student wishes to enroll under the current catalog, the student must meet with their advisor to submit the request to change their catalog year. The Graduation and Credential Advisor and/or the Program Chair reviews the request to make sure the change is beneficial for the student and then the Graduation and Credential Advisor makes the change to the student’s record. A student’s record will be made inactive if they do not enroll for two consecutive terms (summer term excluded). If a student’s record is made inactive, the catalog year will be updated based on the semester the student returns.

As per NCCCS State Board Code (1E SBCCC 200.2), colleges may withhold a student’s academic credential and/or final transcript to a student with an outstanding balance for tuition or registration fees. For details on the release of transcripts, please refer to the Issuance of Curriculum Transcripts Procedure (B600.00.50.01. FF).

APPLICATION FOR DEGREE OR DIPLOMA Rowan-Cabarrus Community College does not have an application for graduation. The Credit for Prior Learning and Assessment Office determines graduation eligibility. Students who meet graduation eligibility requirements will receive a Graduation Eligibility Notification by email.

Upon receiving the graduation eligibility notification from the Credit for Prior Learning and Assessment Office, students will be directed to complete the required Graduation Information form. Degrees, diplomas, and certificates are delivered four to six weeks after graduation is reflected on your transcript to the address provided by the student on the Graduation information form. Rowan-Cabarrus Community College contracts with a third-party vendor to provide both printed and digital award documents.

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REQUEST FOR ADDITIONAL/REPLACEMENT DOCUMENTS Additional or replacement copies of degrees, diplomas, or certificates may be purchased by completing the request form and submitting this to the Rowan-Cabarrus Navigation Station either in person or by mail. The request form and payment verification will be submitted to the Credit for Prior Learning and Assessment Office for processing to be completed within 2 to 4 weeks.

GRADUATION WITH HONORS AND HIGH HONORS Students who earn a program grade-point average of 3.5 through 3.99 in their degree or diploma will graduate “With Honors.” Those students who earn a program 4.0 in their degree or diploma will graduate “With High Honors.” These designations are printed on degrees and diplomas. All courses required in the student program must be completed with a grade of “C” or higher to be eligible for honors. Grade point average is reviewed for completed courses and updated upon completion of final courses.

OUTSTANDING STUDENT AWARDS These awards are made to the graduates who have distinguished themselves by being most outstanding in terms of scholastic achievement, performance, and maturity of purpose during their program of instruction at Rowan-Cabarrus Community College. Outstanding students are nominated by faculty and/or invited based on a grade point average of 3.0 or above. A committee of faculty and staff review nomination materials, interview finalists, and select outstanding students. Outstanding students are denoted in the commencement ceremony program.

COMMENCEMENT CEREMONY The ceremony to award degrees, diplomas, and certificates is held once each year at the end of the spring semester. The specific date of the ceremony is listed in the Academic Calendar.

Students completing requirements for graduation at the close of the fall semester can participate in the ceremony at the end of the next spring semester. Students completing requirements for graduation at the close of the summer semester can participate in the ceremony at the end of the next spring semester. The student’s permanent record (transcript) will show the actual semester of completion.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.70.01.OOO December 1981 February 1995 September 2004 December 2024

CURRICULUM ACADEMIC STANDARDS (Honors, Probation, Suspension)

PURPOSE To publish Rowan-Cabarrus Community College procedures concerning academic standards, honors, probation, and suspension. Students must maintain satisfactory academic standards.

Minimum satisfactory academic performance is defined as maintaining a cumulative Grade Point Average (GPA) of at least 2.0 (a grade of C).

RESPONSIBILITIES 1. Students are responsible for exercising mature and responsible self-discipline, behaving with courtesy and integrity, and maintaining required academic standards.

2. Instructors are responsible for keeping students informed regularly as to progress in individual courses with specific responsibility to quickly expedite the reporting of student performance at each measurement point.

3. The Registrar, under the leadership of the Vice President of Student Services, is responsible for forwarding the President’s, Dean’s, and Honors List to Marketing Office for publication.

4. Instructors, and Career and Academic Advisors are responsible for assisting students who are experiencing academic difficulty through the College’s Early Alert System.

5. Student Support Services staff is responsible for academic and other wellness support if the nature of the academic concern is related to a wellness or accessibility concern, which may be beyond the scope of the instructor’s or advisor’s ability to assist.

6. The Registrar, under the leadership of the Vice President of Student Services, is responsible for the distribution of semester or term grade reports to all students through the College’s online portal, placing appropriate academic probation holds on the student’s account, and communicating with the student.

7. The Student Support Services staff is responsible for releasing registration holds, following the completion of required, level-specific academic success workshops and/or meetings.

8. The Student Support Services staff in collaboration with the Registrar is responsible for sending written notification to students who reach the level of suspension under these procedures.

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9. The Academic Vice President and the Vice President of Student Success Services are jointly responsible for reviewing the cases of all students on academic suspension 10. The Vice President of Student Services is responsible for referring appeals of academic suspension to the Academic Appeals Committee.

PROCEDURES ACADEMIC STANDARDS Students must maintain satisfactory academic standards. Academic evaluation of student performance occurs at the end of each academic term. This evaluation must not involve personal malice and must be consistent with previously announced criteria.

Minimum satisfactory academic performance is defined as maintaining a cumulative Grade Point Average (GPA) of at least 2.0 (a grade of C).

SCHOLASTIC HONORS President’s List A full-time student achieving a grade point average of 4.0 for the semester will be recognized on the President’s List. To be eligible for the President’s List, the student must be a full-time student enrolled in a minimum of twelve (12) college credit hours.

Dean’s List A full-time student obtaining a grade point average of 3.5 or above for the semester will be recognized on the Dean’s List. To be eligible for the Dean’s List, the student must be a full-time student enrolled in a minimum of twelve (12) college credit hours.

President’s Circle A part-time student achieving a grade-point average of 4.0 for the semester will be recognized in the President’s Circle. To be eligible for the President’s Circle, the student must be enrolled for a minimum of 6 hours and a maximum of 11 hours.

Honors List A student obtaining a grade point average of 3.0 or above for the semester will be recognized on the Honors List. To be eligible for the Honors List, the student must be enrolled in a minimum of six (6) college credit hours.

ADVISING STUDENTS WHO EXPERIENCE ACADEMIC DIFFICULTY Instructors are responsible for keeping students informed regularly as to progress in individual courses, with specific responsibility to quickly expedite the reporting of student performance at

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each measurement point (chapter tests, mid-terms, finals). Instructors, Student Support Services staff, and Career and Academic Advisors are responsible for assisting students who are experiencing academic difficulty through the College’s Early Alert System. Advice to help students improve performance may include, but is not limited to, completing developmental education courses or subcomponents of developmental programs, carrying a reduced course load, referral to the tutoring center, or repeating selected courses. Midterm and semester grade reports are sent to all students. A meeting with a Student Support Services team member can be arranged if the nature of the academic concern is related to a wellness or accessibility concern, which may be beyond the scope of the instructor’s or advisor’s ability to assist. Failure to maintain satisfactory academic standards will result in academic probation and can result in academic suspension.

ACADEMIC PROBATION AND SUSPENSION A student who fails to maintain satisfactory academic standards at the end of any term will automatically be placed on academic probation for the next term. Students on academic probation receive notice of this status as well as information on steps necessary to be able to register for the next term. Requirements are linked to level-specific academic success workshops and/or meetings. Academic performance is monitored each semester, and the level of probation is assigned. Failure to complete the requirements of the academic probation status session will result in a registration hold remaining in place, until the student completes the assigned academic success workshop and/or meeting.

Academic Probation (Stage 1) – If a student’s cumulative GPA is below a 2.0 at the end of Fall or Spring semester, the student will be placed on academic probation. Students who have been placed on academic probation will receive e-mail notification from the Registrar at their collegeissued address. Students on academic probation must complete the Academic Success Workshop on the College’s Learning Management System.

Academic Probation (Stage 2) – If a student earns below a 2.0 GPA for the second consecutive term, the student will be placed on Stage 2 academic probation. Students who have been placed on academic probation will receive e-mail notification from the Registrar at their college-issued address. Students on stage 2 academic probation must meet with Student Support Services Staff.

Academic Probation (Stage 3) If a student earns below a 2.0 GPA for the third consecutive term, the student will be placed on Stage 3 academic probation. Students who have been placed on academic probation will receive e-mail notification from the Registrar at their college-issued address. Students on stage 2 academic probation must meet with Student Support Services Staff.

Academic probation requires the student to complete assigned academic success workshops and/or meetings, in order to help the student achieve satisfactory performance while continuing probationary enrollment. The condition of academic probation and the completion of the academic success workshops and/or meetings will be documented in the College’s Student Success Portal by the Student Support Services Staff. A student on academic probation for more than three consecutive terms is subject to academic suspension and will not be allowed to register for the next term and the case will be reviewed by the Academic Vice President and the

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Vice President of Student Success Services The Vice President of Student Services is responsible for referring appeals of academic suspension to the Academic Appeals Committee.

Suspension status will be reversed if a grade change occurs.

If a student has already enrolled in an upcoming term and is placed on academic suspension, the Registrar will remove them from their classes.

Students are permitted to enroll in a Continuing Education course if they choose to do so.

ACADEMIC APPEALS COMMITTEE Appeals of academic suspension will be referred by the Vice President of Student Services to the Academic Appeals Committee no later than five (5) days after receipt. The Appeals Committee will be composed, a Student Support Services staff member, the student’s advisor, two students selected by the Student Government Association, and the Program Chair of the primary program enrolled. If the Academic Appeals Committee recommends reversing the academic suspension, and the Vice President of Academic Programs and the Vice President of Student Success Service agree, the student will be allowed to enroll in the next upcoming term.

HISTORICAL NOTE Former Procedure Number: 7.21, 7.14 Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised Date Revised:

B600.00.70.01.TTT September 2010 April 2019 February 2023

GRADE APPEAL OF A CURRICULUM COURSE PURPOSE To provide students, faculty members and staff with a procedure for addressing concerns related to in-course grades and final course grades of a curriculum (for credit) course.

PROCEDURE The faculty are responsible for the assignment of student grades according to methods that are professionally acceptable, communicated to everyone in class, and applied to all students.

Grading policies and details are required elements of every course syllabus and follow the policies and procedures of Rowan-Cabarrus Community College.

Questions and concerns may arise regarding a grade received on an in-course assignment or the overall grade received in a course. Direct communication between the student and the faculty member is the first step to resolve any disagreement. This procedure outlines the steps to resolve any disagreements related to in-course or final course grades and is supervised by the Associate Vice President of Academic Programs.

INFORMAL REVIEW OF AN IN-COURSE GRADE OR A FINAL COURSE GRADE If a student believes they have been assigned an inaccurate or unfair grade for an incourse grade or final course grade, the first step is to reach out to the faculty member teaching the course. Most situations are easily resolved through a conversation between the student and the faculty member. If this communication is by email, the student should retain a copy of their message and any replies. Please note, the student must contact the faculty member within 5 business days following the posted grade or the student will forfeit any appeal, and the grade will not change.

1. The student will communicate with their course instructor regarding their grading concern. A best practice is for the request to be via college email.

2. Once the faculty member has received the request for a review, the faculty member and the student have 5 business days to reach an informal resolution.

3. If the decision is made to change the grade, the faculty member will be responsible for processing the change. If resolution is not reached, the student may proceed through the Formal Review of an In-Course Grade procedure.

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FORMAL REVIEW OF AN IN-COURSE GRADE If a resolution cannot be reached between the student and the faculty member, the student may request a formal review of the In-Course Grade. This process is conducted by the Dean of the Program Area. A Student Success Services representative will also be involved to assist with the process and provide guidance.

1. To initiate this procedure, the student must complete the Online Grade Appeal Form within 5 business days of receiving an unsatisfactory informal review. A copy of the email correspondence with the instructor will be requested when completing the form.

2. The appeal will be routed to the faculty, Program Chair, Dean and Student Success Services representative. The Dean will manage the resolution and base the decision for the in-course grade on evidence provided by the student and faculty member.

3. The final decision must be reached within 5 business days of having received the request for review. This decision shall be documented in writing by the Dean and communicated to the faculty member, student, Student Success Services representative. If the decision is made to change the grade, the faculty member will be responsible for processing the change. The Formal Review decision is final.

FORMAL REVIEW OF A FINAL COURSE GRADE If the student believes that the informal resolution of the final course grade is inaccurate or unfair, the student may request a Formal Review of a Final Course Grade. This process is conducted by the Associate Vice President of Academic Programs. A Student Success Services representative will also be involved to assist the student with the process and provide guidance.

1. To initiate this procedure, the student must complete the Online Grade Appeal Form within 5 business days of receiving their Final Course Grade. A copy of the email correspondence with the instructor will be requested when completing the form.

2. A Final Course Grade Appeal Committee will be formed. The Associate Vice President of Academic Programs will chair and facilitate the Final Grade Appeal Committee, which will be: a. Program Chair (or equivalent) from an academic division external to the academic division of the faculty member assigning the grade; b. Faculty member from an academic division external to the academic division of the faculty member assigning the grade; c. Student Success Services Representative who will act as the appealing student’s advocate.

3. Both the student appealing the final course grade and the faculty member will be given the opportunity to address the Final Course Grade Appeal Committee and present evidence.

4. The recommendation of the Final Course 52 Grade Appeal Committee shall be reached,

within 5 business days, through a vote of the 3 voting members. The Chair of the Final Course Grade Appeal Committee will, in writing, report the recommendation of the committee to the Vice President of Academic Programs and the Vice President of Student Success.

5. The Vice President of Academic Programs and the Vice President of Student Success will review the recommendation of the committee and render a final decision within 5 business days.

6. The Associate Vice President of Academic Programs will communicate the final decision in writing to the student and the faculty member assigning the grade.

7. If the final grade is changed, it is the responsibility of the instructor to submit a change of grade form.

8. All Formal Grade Appeal decisions will be communicated to the Student Success Representative for recordkeeping purposes.

HISTORICAL NOTE Former procedure numbers: 7.46

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Policy Number: Date Adopted: Date Revised: Date Revised:

D400.00.50.01 August 1977 June 2009 January 2024

ATTENDANCE PURPOSE To set forth the policy on class attendance requirements at Rowan-Cabarrus Community College consistent with the N. C. Administrative Code.

POLICY Students are expected to enter each college credit and non-credit course by the 10% census date and attend class meetings of each course in which they are registered. The required minimum attendance to remain enrolled in any course will be stated in the adopted attendance procedure.

Rowan-Cabarrus Community College administration will establish procedures for recording student attendance in classes after the census date of each term or course in the case of non-credit courses. The procedures will ensure that the college is compliant with guidelines of state, regional and federal regulatory agencies that provide financial assistance for education and training programs.

ESTABLISHED ADMINISTRATIVE PROCEDURES Procedure B600.00.50.01.O Attendance and Withdrawal Procedure for Curriculum Courses

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Policy Number: Date Adopted: Date Revised: Date Revised:

D400.00.50.02 August 1977 June 2009 January 2024

WITHDRAWAL PURPOSE To set forth policy on student withdrawal from classes at Rowan-Cabarrus Community College.

POLICY Students are expected to attend classes regularly once enrolled. In cases where a student cannot meet the attendance requirement for the course or deems it necessary to cease membership in a course, the student must initiate a withdrawal from the course. In cases where an agent of the college has authority, an administrative withdrawal of a student from a course may be initiated.

Rowan-Cabarrus Community College administration will establish procedures for student withdrawal from classes after the census date of each term. Withdrawal from a course prior to the census date is considered “dropping a course” and is not recorded on the official transcript.

Said procedures will delineate the responsibilities of the student, faculty, and staff. Further, the procedures will ensure that the college is compliant with guidelines of state, regional and federal regulatory agencies that provide financial assistance for education and training programs.

ESTABLISHED ADMINISTRATIVE PROCEDURES Procedure B600.00.50.01.O Attendance and Withdrawal Procedure for Curriculum Courses

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.50.01.O April 1979 August 2019 June 2024

Attendance and Withdrawal Procedure for Curriculum Courses PURPOSE To establish the requirements and expectations for student attendance and withdrawal.

RESPONSIBILITIES Students are responsible for meeting the attendance requirements for each course in which they are enrolled. Should a student deem it necessary to withdraw from a course, the student is responsible for initiating the withdrawal and completing the process as established by the College.

Faculty are responsible for informing students of attendance requirements, as stated in the course syllabus at the beginning of the academic term. Faculty should submit accurate attendance records. Faculty are expected to utilize available communication and support tools to alert students and appropriate College staff of attendance and academic performance concerns.

The Vice President of Student Success Services will administratively withdraw students for purposes related to Student Conduct and Title IX. All critical attendance and withdrawal dates are noted in the Academic Calendar.

PROCEDURE The following procedures pertain to attendance and withdrawal, and will be followed by Rowan-Cabarrus students, faculty and staff, as applicable.

Course Entry: Students are expected to enter each credit course in which they are registered by the 10% (census) date of the course. Students registered in fully online courses must complete the required entry assignment by the 10% date to remain enrolled. Students registered in partially-

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online courses must attend a scheduled, on-campus class session or complete the required entry assignment to maintain enrollment. If a student does not enter a course as required, the faculty member will report the student as a “No Show”, as mandated by the North Carolina Community College System. In such cases, the student will be dropped from the course and will be issued a refund for the cost of the course. Students receiving financial aid should consult with Financial Aid staff to determine the impact on financial aid eligibility and obligations.

Course Attendance: Regular class attendance is a student responsibility and essential to receiving maximum benefit from the educational experience. Students are expected to attend and be on time for all classes and lab, shop, and/or clinic sessions.

Some programs may have outside regulatory bodies that require a minimum of course attendance hours. The attendance requirements will be stated within the course syllabus.

Students are responsible for course content when absent, including tests and assignments, and for coming prepared to the class following the absence.

Excused Absences: Students will be permitted excused absences in specific circumstances (described below). In such cases, the student will be provided reasonable opportunity to make up any tests or other work missed or will not be penalized for the missed work. It is the responsibility of the student to communicate with the faculty member about absences, obtain necessary approvals, and complete the required work within the timeframe agreed upon.

•

Bereavement In the event of the death of an immediate family member (such as parent, sibling, offspring, spouse or significant other), students should notify their faculty member(s) of the death and impending absence prior to the absence or shortly thereafter.

Appropriate documentation may be required.

•

Hospitalization or Medical Incapacitation In cases of illness or medical conditions which impact a student's ability to attend or participate in courses, faculty may request that students provide a note from a physician or documentation indicating that the absence from class is warranted.

Students with extended hospitalization or medical incapacitation should refer to the “Medical Withdrawal” section of this procedure.

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•

Jury Duty The College respects the need for all citizens to serve on a jury when called to duty.

For students serving as jurors, class absences will be considered excused when the students provide advance notice to each of their faculty members, each faculty member acknowledges the request, and the students provide written verification of jury selection and proof of service.

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Military Service Any student who is in the United States Armed Forces who has received temporary or permanent reassignment as a result of military operations, or any student who is a National Guard service member placed into State active-duty status during an academic term, will be granted an excused absence for the period of time the student is on active duty. In addition to making the faculty member(s) aware, students should contact the Records Office to complete the process. Students with extended military duty should refer to the “Military Withdrawal” section of this procedure.

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Religious Observance Students are allowed two days of excused absences each academic year for religious observances, as required by law. Students must notify faculty in writing of expected religious absence and receive confirmation prior to being absent.

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Title IX The College recognizes the rights of students to be tardy or absent due to conditions covered under Title IX of the Education Amendments of 1972, which prohibits a school from discriminating against a student based on “student’s pregnancy, childbirth, false pregnancy, termination of pregnancy, or recovery from any of these conditions” (pursuant to 34 C.F.R. § 106.40(b)(1) of the Federal Government). Requests for accommodations are the responsibility of the student and must be submitted through the College’s Title IX Coordinator.

Extended excused absences may significantly impede the student’s ability to make satisfactory progress and achieve the course learning objectives. In such cases, the College will work with the student to determine the best options for course completion or discontinuance.

Withdrawal: Students are responsible for withdrawing from any class. Students may withdraw from a course up until the 75% point of the term. The Vice President of Student Success Services will administratively withdraw students for purposes related to Student Conduct and Title IX.

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Requests for withdrawal are processed by staff within the Records Office. Faculty and students will be notified that a withdrawal has been processed.

Financial aid recipients should be aware that withdrawals will impact their “Financial Aid Satisfactory Academic Progress Requirements” and may require a portion of unearned aid to be repaid. Students receiving financial aid should consult with Financial Aid staff to determine the impact on financial aid eligibility and obligations.

Veterans need to check with the Veteran’s Coordinator for specific VA regulations concerning withdrawals and course repeats.

Types of withdrawals: • Student Withdrawals The decision and responsibility for a Student Withdrawal rests with the student. The request for withdrawal is submitted using an online form through the College’s document imaging system.. o Timeframes: •

•

•

If a student withdraws from a course prior to the course start date or during the schedule adjustment period neither the course registration nor withdrawal is recorded on the student’s transcript.

If a student withdraws from a course after the census date of the course but before the withdrawal deadline has concluded, the student will receive a grade of “W”, which will appear on the transcript. This will not be considered as hours attempted in the student’s accumulated Grade-Point Average (GPA).

Withdrawals after the withdrawal deadline are not permitted. The final grade earned based on coursework completed will be awarded and recorded on the student’s transcript.

o Medical Withdrawal: Students may request a medical withdrawal based on injury, illness, or psychological/psychiatric disorder.

• A medical withdrawal can be granted for all courses in the enrolled semester or individual courses. Students are allowed one medical withdrawal request per semester. The medical withdrawal can only be requested when the withdrawal period has ended.

• Students should submit a Request for Medical Withdrawal along with supporting medical documentation within 30 days of the last attended

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•

• •

class, unless medical documentation supports a longer period. Should a longer period be necessary, a medical withdrawal request must be made prior to future enrollment. These requests must be submitted to the Office of Accessibility.

If the Request for Medical Withdrawal is approved, the student will receive a grade of “W”. If a grade has already been recorded in the student’s permanent record, and the student was unable (due to unusual circumstances) to request a medical withdrawal prior to the recording of a grade, the written request must specify the circumstances causing the delay.

Students granted a medical withdrawal will not receive a refund for the semester.

Students receiving financial aid should consult with Financial Aid staff to determine the impact on financial aid eligibility and obligations.

Veterans need to check with the Veteran’s Coordinator for specific VA regulations concerning withdrawals and course repeats.

o Military Duty Withdrawal: A student may withdraw from courses due to being called to active duty or training for military purposes.

• •

•

The student may provide credible documentation before reporting to or upon their return from service to the Records Office to update their academic record.

The student will receive a grade of “W”. If a grade has already been recorded in the student’s permanent record, and the student was unable (due to unusual circumstances) to request the withdrawal prior to the recording of a grade, the written request must specify the circumstances causing the delay.

Administrative Withdrawals o Designated agents of the College may initiate an administrative withdrawal as part of a mediated resolution to violation of the “Campus Code of Conduct”. o The Vice President of Student Success Services will administratively withdraw students for purposes related to Student Conduct and Title IX. o An administrative withdrawal will result in appropriate documentation in the student’s record or transcript.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Carol S. Spalding, Ed.D, President

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Policy Number: Date Adopted: Date Revised: Date Revised:

D400.00.50.05 February 2014 June 2021 January 2024

STUDENT COMPLAINTS PURPOSE To set forth a policy on student complaints at Rowan-Cabarrus Community College in compliance with state and federal regulations and accrediting agencies’ standards.

POLICY Rowan-Cabarrus Community College will provide all students a process to report and resolve both academic and non-academic concerns. The process for reporting complaints will be timely and procedures for resolution will be impartial.

The intention is for all complaints to be resolved by those parties directly involved at the lowest possible level. Retaliation or discrimination against an individual issuing a complaint will not be tolerated. Rowan-Cabarrus Community College will maintain a complaint log for all written complaints related to grade appeal, financial aid appeal (satisfactory academic progress), academic probation appeal, student grievance, and student disciplinary appeal.

ESTABLISHED ADMINISTRATIVE PROCEDURES B600.00.50.01.TTT Grade Appeal of a Curriculum Course B600.00.50.01.Q Grievance Procedure for Students B600.00.50.01.OO Campus Code of Conduct B600.00.70.01.OOO Academic Standards B600.00.50.01.HHH Federal Financial Aid Appeal (Satisfactory Academic Progress) B600.00.50.01.R Grievance Procedure for Minors Enrolled in ABE, GED, ESL B600.00.50.01.S Student Appeal Procedures for Decisions Related to Driving Eligibility Certificates B600.00.50.01.G Admissions: State Residence Classifications for Tuition Purposes and Classification Appeal

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.50.01.Q November 1981 February 2014 July 2021

STUDENT GRIEVANCE PROCEDURE PURPOSE To specify the steps taken by the student and the responding college administrators in addressing a grievance. Rowan-Cabarrus Community College expects that students and faculty work to resolve misunderstandings and conflicts through informal means as a first approach. If normal channels of communication break down or if a situation does not lend itself to informal resolution, students may seek recourse through the formal grievance process. Any student may request a review of any College decision or action alleged to be discriminatory or to have a negative effect on the student's status at Rowan-Cabarrus Community College.

DEFINITIONS A grievance is a formal written document submitted by a student against the College alleging possible non-compliance with institutional policy or procedure, or alleging a decision that is discriminatory and has a negative effect on the student's enrollment status at the College.

A grievance is not the proper avenue for filing complaints related to disciplinary appeals, grade appeals, financial aid appeals, or residency appeals. Students should use other procedures to address these matters.

RESPONSIBILITIES •

Students are responsible for notifying the College within 30 days of the event as outlined below regarding their concern or allegation. In the case of minors enrolled in pre-college studies, English as a Second Language or other college course or program, a parent or legal guardian may issue the grievance on the minor’s behalf.

•

The formal grievance is filed either electronically or in writing to the Executive Director of Civility. This document submitted electronically or in hardcopy will become the document of record for an action taken.

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•

The Executive Director of Civility is responsible for hearing the initial complaint, responding to the student regarding receipt of the concern/allegation, assigning the grievance to the appropriate dean, supervisor, or vice-president for response, maintaining all documents of responses and any action taken, and ensuring that all timelines have been met.

•

The student grievant or the assigned supervisor of the case may request an alternate supervisor be assigned to avoid potential conflicts of interest or perceived bias concerns.

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Assigned supervisors are responsible for reviewing the grievance, documenting the findings, communicating with the student and the Executive Director of Civility any actions taken and the final resolution or decision at that level.

•

The Executive Director of Civility (or designee) is responsible for consulting with the student grievant at any step in the process as requested by the student.

PROCEDURE •

The student shall first informally discuss the matter in question with the College employee most directly involved unless the issue is a claim of discrimination or harassment. o In cases of alleged discrimination or harassment, the student may move directly to filing a written notification of possible violation using the online form Student Complaint and Grievance Form. o In cases that involve sexual misconduct or sexual harassment, students should complete the online form Sexual Misconduct-Title IX, Reporting Form. o The reporting forms are located on the College website. If preferred, the student may submit a written notice to any Title IX administrator as noted on the College website. o All such grievances shall be in writing and state the basic facts in the case.

Students unable to resolve their grievance informally must submit a formal written grievance stating the basic facts of the case, the policy or procedure violated, and the informal actions taken prior to filing the formal written grievance.

•

All grievances submitted electronically or in writing are received by the Executive Director of Civility or designee who responds to the student via their college email within 48 hours regarding receipt of the grievance, notifies the appropriate supervisor, dean or vice president of the grievance, and confirms the 30-day date for a written response. The College expects that grievances will be addressed as quickly as possible but requires a result within 30 days.

•

The student grievant or assigned supervisor may request an alternate supervisor within 24 hours of receiving the initial notice of the assignment and confirmed date for response. The

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Executive Director of Civility who originally assigned the case will reassign the alternate supervisor and confirm the response date.

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If the student is dissatisfied with the decision of the Executive Director of Civility, then the student may appeal to the Vice-President of Student Success Services. The Vice-President's decision will be final. If the final decision at the Vice-President level is recommended expulsion from the College, the President will issue the final ruling.

•

A student may at any stage of the process consult with the Executive Director of Civility to obtain advice regarding the grievance procedure.

TIMELINES A grievance must be presented within 30 days after the action or decision being questioned.

Processing at each step cannot exceed 30 working days; however, the time may be extended by either party with agreement of both parties or by extenuating circumstances as decided by the administrator responding to the grievance. The College expects all administrators to work through grievances as quickly and thoroughly as possible noting that many grievances can be addressed in less than 20 working days. If the administrator at each step does not meet processing time limits, the grievant may then request assistance through the Executive Director of Civility who assigned the case in obtaining requested relief. If the grievant does not meet the stated time limitations, the process will be terminated, and such grievance cannot be resubmitted.

AUTHORITY Higher Education Opportunity Act 20 U.S.C. 1001 Title IX, Education Amendments of 1972, 86 Stat. 373, 374; 20 U.S.C. 1681, 1682 Section 504 20 U.S.C. 1405; 29 U.S.C. 794. 45 FR 30936 Title II of the Americans with Disabilities Act (75 FR 56163) Age Discrimination Act. – 42 U.S.C. 6103 HISTORICAL NOTE Originally: • Procedure No.: 7.17

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Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Policy Number: Date Adopted: Date Revised: Date Revised:

D400.00.50.05 February 2014 June 2021 January 2024

STUDENT COMPLAINTS PURPOSE To set forth a policy on student complaints at Rowan-Cabarrus Community College in compliance with state and federal regulations and accrediting agencies’ standards.

POLICY Rowan-Cabarrus Community College will provide all students a process to report and resolve both academic and non-academic concerns. The process for reporting complaints will be timely and procedures for resolution will be impartial.

The intention is for all complaints to be resolved by those parties directly involved at the lowest possible level. Retaliation or discrimination against an individual issuing a complaint will not be tolerated. Rowan-Cabarrus Community College will maintain a complaint log for all written complaints related to grade appeal, financial aid appeal (satisfactory academic progress), academic probation appeal, student grievance, and student disciplinary appeal.

ESTABLISHED ADMINISTRATIVE PROCEDURES B600.00.50.01.G Admissions: State Residence Classifications for Tuition Purposes and Classification Appeal B600.00.50.01.HHH Federal Financial Aid Appeal (Satisfactory Academic Progress) B600.00.50.01.OO Campus Code of Conduct B600.00.50.01.Q Grievance Procedure for Students B600.00.50.01.R Grievance Procedure for Minors Enrolled in ABE, GED, ESL B600.00.50.01.S Student Appeal Procedures for Decisions Related to Driving Eligibility Certificates B600.00.50.01.TTT Grade Appeal of a Curriculum Course B600.00.50.01.UU Title IX - Sexual Harassment Investigation, Resolution and Sanction B600.00.70.01.OOO Curriculum Academic Standards

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.40.01.C September 2014 June 2021 February 2022

TECHNOLOGY ACCEPTABLE USE PURPOSE Rowan-Cabarrus Community College (RCCC) provides technology resources for use by any RCCC employee, student, Contractor, third party, and the general public who uses any device, whether RCCC owned or personal to connect to the RCCC network. This technology includes, but is not limited to, all college computing equipment, software, systems, networks, electronic mail, websites, wireless, cloud computing, and Internet access. These resources are the property of RCCC and are provided to the campus community to support the College's mission and institutional goals. RCCC reserves the rights to grant, restrict, or deny privileges and access to technology resources.

RESPONSIBILITIES The following guidelines will be observed when accessing RCCC technology resources: • • • • • • • •

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Any use of college technology resources for illegal, inappropriate, or obscene purposes, or in support of such activities, is strictly prohibited.

Users are expected to use RCCC facilities in a responsible and respectful manner.

Users must abide by all relevant laws, regulations, and contractual obligations relating to computer resources and networks.

Users must respect the privacy of other users.

Users are prohibited from transmitting, posting, or otherwise displaying material that is threatening, obscene, harassing, or defamatory.

Users are prohibited from accessing the Internet for personal gain or commercial purposes.

Usage of technology resources outside of the United States is generally prohibited and exceptions must be approved prior to travel by the employee’s vice president and the CIO. Any RCCC related data stored on external media (e.g. CD, USB stick, cloud file storage service, hard /portable /virtual drives) is considered property of the College. In the case of employee termination (voluntary or forced) of any employee, all data must be retrieved and returned to the College before the employee’s last day of employment.

Any data stored on a college owned device (e.g. desktop PC, laptop, tablet, phone, etc.) is property of RCCC and will not be returned to an employee without the approval from a Vice

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President/Chief and the Chief Information Officer.

Security and Proprietary Information Users are required to take all necessary steps to prevent unauthorized access to the RCCC network and technology.

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Users are responsible for the security of their passwords and accounts and must keep passwords confidential.

• Users are not permitted to share accounts or passwords with anyone.

• Users are responsible for logging out of all systems and accounts when they are not being used or locking the computer when the workstation will be unattended.

• All laptops and workstations that are part of or connected to the RCCC network are secured with a password-protected screensaver with the automatic activation feature set at no more than 15 minutes.

• Encryption of information must be used in compliance with any federal, state, or local laws.

• The use of USB memory devices to store confidential RCCC data is strictly prohibited (including but not limited to: student data, employee data, credit card information, or any other personally identifiable information).

• Postings by authorized users from an RCCC email address will contain the following disclaimer: “E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized state official. (NCGS.Ch.132)” • All computers used by authorized users that are connected to the RCCC network, whether owned by the individual or the college, must be continually running approved virus-scanning software with up-to-date virus definitions.

Unacceptable Usage To prevent use of technology that adversely affects the ability of others to use the resources of the College, the following examples illustrates, but are not limited to, unacceptable use of computer resources: • • • •

Sharing personal RCCC account credentials with anyone or logging into any system for use by another person.

Circumventing user authentication or security of any device, network, or account.

Wastefully using network resources for non-work or non-educational related purposes, including consuming large amounts of bandwidth for prolonged periods of time.

Displaying images, sounds, or text containing nudity, obscenity, or graphic violence (unless for educational purposes with prior CIO approval).

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• • • • • • • • • • • •

Accessing any website used to promote violence, intolerant, or hate content.

Knowingly downloading or uploading a virus or other malware.

Violation of the rights of any person or company protected by copyright, trade secret, patent, other Intellectual Property, and all similar laws or regulations.

Any illegal activities for personal financial gain.

The use of a component of the RCCC network or other computing asset(s) to actively engage in procuring or transmitting material that violates any RCCC procedure.

College network port or security scanning unless prior written authorization is provided by the Chief Information Officer.

Unauthorized modification of College computer hardware or software (e.g. adding or removing RAM, changing hard drive).

Making fraudulent offers of products, items, or services originating from any RCCC account or otherwise made from a computer connected to the RCCC network.

Dispersing college or student data to Rowan-Cabarrus Community College’s customers, staff, or clients without authorization.

Sending confidential data over email.

Storage of secure/confidential RCCC data on any USB, “cloud”, network storage, or portable storage device not owned or managed by the College.

Using any program/script/command, or sending messages of any kind, with the intent to interfere with or disable a user's session, via any means locally or remotely.

Administrative Data The use of administrative data is a privilege, not a right. Inappropriate use reduces the availability of administrative data for critical operations, compromises college security and network integrity, and leaves the college open to potential litigation; therefore, inappropriate use may result in the cancellation of this privilege. Users are subject to the requirements for authorization, notification, and other conditions specified in this procedure and related procedures. The college may inspect, monitor, or disclose administrative data transactions when required by and constituted by law and/or when there is substantiated reason to believe that violations of any federal, state, or local law or any violation of Rowan-Cabarrus Community College’s policies or procedures have taken place.

Refer to Procedure: B600.00.40.01.D Colleague Acceptable Use Network Monitoring The RCCC Information Services Department shall monitor Internet use from all computers and devices connected to any RCCC network or owned by the College including, but not limited to, Local Area Networks (LAN), Wide Area Networks (WAN), Virtual Private Network (VPN), and Wireless Networks. For all traffic, the monitoring system must record the source IP Address, the

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date, the time, the protocol, and the destination site or server. Where possible, the system should record the User ID of the person or account initiating the traffic. Internet Use records must be preserved for 180 days. The monitoring system has the ability to record screenshots of websites while monitoring traffic of individual use.

Compliance Internet, e-mail, data access, and network services are privileges that may be withdrawn by the Chief Information Officer for violation of this procedure. Suspected violations will be confidentially reported to the appropriate Vice President and any action deemed necessary will be carried out under the direction of the Chief Information Officer, Chief Human Resources Officer, and/or College President.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.50.01.A August 1994 October 2005 November 2022

UNATTENDED CHILDREN PURPOSE To establish a procedure supporting the well-being and safety of children on campus and to establish an educational environment conducive to learning.

BACKGROUND Rowan-Cabarrus Community College prohibits the presence of unattended children on campus. Occasionally, adults will bring their children to campus during registration or class periods. The College cannot assume responsibility for unattended children wandering about the campus. While Rowan-Cabarrus Community College provides adults opportunities to learn, parents are strongly discouraged from bringing children with them to campus. Should a parent have to bring a child to campus, the parent is to exercise stringent personal control and supervision of the child at all times. Children should never be left unattended in any building, parking lot, or anywhere on school grounds. Not knowing the dangers involved, unattended children may wander into areas that could jeopardize their safety or well-being.

The College prohibits minors under the age of sixteen (16) from being on the campus unattended. Minors are not allowed in classrooms, labs, shops, learning resource centers or other instructional areas without college authorization. Parents and guardians whether enrolled in college or as a community patron, must remain with the minor child at all times. Violators will be asked to leave the premises. Early College students under the age of 16 must still have adult supervision by a high school staff member or College liaison.

Some laboratories and shops contain potentially dangerous equipment and/or materials that may be unsafe for children. No one is authorized to be in a classroom except those students registered for the course, the instructor, institutional representatives, or guest lecturers, etc., by permission of the instructor. Rowan-Cabarrus Community College is committed to providing an environment conducive to learning. When children are brought into the classroom, they may disrupt the educational environment.

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RESPONSIBILTIES 1. Each Vice President or Dean is responsible for the implementation of this procedure in his/her own area.

2. Each faculty member is responsible for enforcing the observance of this procedure in the classroom.

3. All staff, faculty, and administrative officials are responsible for enforcing the observance of this procedure in other areas of the campus.

PROCEDURES If children are brought into the classroom, the faculty member should diplomatically inform the student about this procedure and ask the student not to bring the child back to class.

If children are observed on campus unattended, the school employee observing the child is to obtain the child’s name and immediately locate the parent or notify the appropriate Campus Safety Coordinator or the Director of Campus Safety and Security. The Executive Director of Student Success is notified to address any student violations of Campus Code of Conduct. A Human Resources representative is notified to address any violations of the employee code of conduct.

HISTORICAL NOTE Former procedure numbers: 1.7, 1.23

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.OO February 1982 May 2010 September 2010 January 2021 August 2023

CAMPUS CODE OF CONDUCT PURPOSE The purpose of this procedure is to articulate the expected conduct of individuals at RowanCabarrus Community College. This procedure includes jurisdiction, standards, sanctions, and appeals related to violations of the Campus Code of Conduct.

DEFINITIONS College Community: Students, College Officials, and Community Patrons of Rowan-Cabarrus Community College Community Patron: Any person who is visiting campus, using the College facilities (such as a common area, library, classroom), or conducting business on campus or with a College Official, but is not actively enrolled in the College as a student.

College Official: Anyone employed either full-time or part-time by Rowan-Cabarrus whose primary status is that of employee, or a member of the Board of Trustees.

Student: Any individual who has completed an application or registration form for the current academic year and is enrolled in one or more courses.

Student Conduct Administrator: The person designated by the Vice President of Student Success Services to be responsible for administering the Campus Code of Conduct.

Student Conduct Officers: College employees who are assigned responsibilities by the Student Conduct Administrator for executing the Campus Code of Conduct. The responsibilities are carried out under the direction and authority of the Student Conduct Administrator.

INTRODUCTION

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Rowan-Cabarrus Community College is committed to act upon its authority and exercise its responsibility for providing a safe and welcoming climate where student growth occurs.

Action will be taken, consistent with the College’s Campus Code of Conduct, when a student’s or patron’s behavior disrupts, interferes with, or threatens the teaching, learning, student support, safety, or inclusive goals of the College.

All students are expected to familiarize themselves with the provisions of the Campus Code of Conduct. Students are encouraged to take responsibility for their actions to repair the harm they have done, if possible. When students are unable to conform their behavior to community expectations or take responsibility for their actions, it may be determined that students who violate the Campus Code of Conduct should no longer share in the privilege of participating in the College Community.

Students should be aware that the student conduct process is significantly different from criminal and civil court proceedings. The preponderance of evidence is the standard by which student conduct officers determine if a student is responsible for violating the Campus Code of Conduct. That is, “Is it more likely than not that the student committed the violation as alleged?”

RESPONSIBILITIES 1. Students and Community Patrons are responsible for abiding by the Campus Code of Conduct as outlined and published by the College.

2. All employees are responsible for taking appropriate action when observing violations committed by students and community patrons. This includes reporting observed violations which do not cease upon request or which could be disruptive or detrimental to the reputation of the College.

3. The Executive Director of Student Success and College Civility is responsible for investigating reported violations of the Campus Code of Conduct.

4. Academic Deans (or designees) are responsible for investigating faculty reports of academic dishonesty and imposing appropriate academic sanctions based on the procedure below.

5. The Executive Director of Student Success and College Civility is responsible for determining and imposing appropriate sanctions for student violations of the Campus Code of Conduct. These duties will be performed in accordance with the procedure outlined below. In cases involving Career and College Promise (CCP) students enrolled in College courses, the College liaison, principal, and guardians will be informed of sanctions imposed.

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6. Students are responsible for all communication delivered by the College to their Rowan-Cabarrus email account, which is the College’s primary means of communication with students.

7. The Director of Campus Safety and Security (or designee) and/or the Executive Director of Student Success and College Civility are responsible for coordinating interventions with community patrons who violate the Campus Code of Conduct.

DUE PROCESS Students subject to the administrative decision affecting their right to attend classes are entitled to due process. Due process includes, but is not limited to, the following considerations: 1. The student must be notified in writing of any charges made against him/her that may result in administrative actions.

2. The student must be advised in writing of the administrative action(s) taken.

3. The student must be advised of corrective action(s) required to retain student status.

4. The student is entitled to an appeal of the administrative actions taken which negatively impact either their official status with the College or their official College records.

5. The student is entitled to appear and present testimony to the designated party scheduled to hear the appeal.

JURISDICTION OF THE CAMPUS CODE OF CONDUCT The Campus Code of Conduct and the student conduct process apply to all students, including individuals participating in CCP programs and Corporate and Continuing Education courses.

The Campus Code of Conduct also applies to Community Patrons.

For the purposes of student conduct, Rowan-Cabarrus retains conduct jurisdiction over students who leave or withdraw following a report of alleged misconduct. In the event of serious misconduct alleged to have been committed while still enrolled but reported after the accused student has completed coursework or graduated, the College may invoke student conduct procedures. In such instances, a hold may be placed on the student’s College account that prevents the student from re-enrolling, obtaining official transcripts, and/or receiving academic credentials (as appropriate to the alleged violation). These provisions will remain in place until the conduct process is completed.

The Campus Code of Conduct applies to behaviors that take place on the campus, within classes (regardless of location), and at College sponsored events. The Campus Code of Conduct may also apply to a student’s off-campus behavior when the College President or designee determines that the off-campus conduct affects a substantial interest of the College.

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This may include alleged violations of federal, state, and local laws. A substantial RowanCabarrus interest is defined to include: 1. Any situation where it appears that the student’s conduct may present a danger or threat to the health or safety of the student or others.

2. Any situation that significantly impinges upon the rights, property or achievements of others or significantly breaches the peace and/or causes social disorder, and/or 3. Any situation that is detrimental to the educational mission and/or interests of the College.

The Campus Code of Conduct may be applied to behavior conducted online, via email or another electronic medium. Online postings such as blogs, web postings, chats, other social media, and social networking sites may also subject a student to allegations of conduct violations. Rowan-Cabarrus does not regularly search for this information but may act if and when such information is brought to the attention of the Student Conduct Administrator.

There should be no expectation of privacy in regard to College administration’s access to student Rowan-Cabarrus email accounts or other official College systems.

Although anonymous complaints are permitted, such complaints by their nature may limit the College’s ability to investigate and respond to the allegations. Those who are aware of misconduct are encouraged to report it as quickly as possible to the Conduct Officer and/or to Campus Security.

Regarding CCP students and alleged violations of conduct: 1. Early College (EC) students are also subject to policy of the public school system in which they are enrolled. The EC principals will lead in addressing misconduct reported that meet each point of the following criteria: a. The alleged violation was committed on high school property or in a space designated as EC space, b. The alleged violation was not committed against a College student, College employee, College guest, or the College as an institution, and c. The alleged violation was committed on both a day, and during the time designated for EC students to be on campus.

2. All other reports of misconduct allegedly committed by CCP students will be handled through the Rowan-Cabarrus Campus Code of Conduct procedures. The person designated as the high school liaison will be present in any student conduct issue that includes more College personnel than just the Rowan-Cabarrus instructor.

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3. As appropriate, the high school principal reserves the right to remove a student from a CCP program, including EC programs. If a student is removed from a CCP program for a violation of public school system policy, the College will impose sanctions concurrently with the respective school system. a. Any student who attempts to re-enroll at the College after their high school graduation (or dropping out of school) must fully cooperate with the campus conduct process and must comply with any sanctions that are imposed. b. Former CCP students who are subject to College sanctions must meet with the College’s Executive Director of Student Success and College Civility (or designee) prior to re-enrollment.

RULES OF CONDUCT Students are expected to conduct themselves in accordance with generally accepted standards of scholarship and civility. Community patrons are expected to conduct themselves in accordance with the accepted standards of good citizenship in the state of North Carolina. The purpose of this Code is not to restrict students’ or patrons’ rights, but to protect the rights of individuals in their academic pursuits.

The following activities/behaviors are addressed by the Campus Code of Conduct. The College does reserve the right to address other activities/behaviors that are inconsistent with a civil context.

1. Academic Integrity a. Academic Dishonesty: The College prohibits taking or acquiring possession of any academic material (test information, research papers, notes, etc.) from a member of the college faculty/staff or another student without permission; receiving or giving help during tests; submitting papers or reports presented as the student’s original work that are not entirely the student’s own (plagiarism); or not giving credit for others’ work. Student use of generative Artificial Intelligence (AI) to complete coursework without the express permission of the faculty member is prohibited. b. Plagiarism: A student presenting work as original that is not entirely the student’s own work; not giving credit for others’ work; self-plagiarizing by use of one’s own previous work in another context without indicating that it was previously used.

2. Behavior a. Indecent Conduct: The College prohibits disorderly, lewd, or indecent conduct, including public physical action or verbal expressions; language commonly considered

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b.

c.

d.

e. f.

offensive (not limited to, but including profanity); or distribution of obscene or libelous written or electronic material. Indecent conduct includes the display of pornographic materials or navigation to pornographic or other inappropriate websites.

Violence: The College prohibits mental, psychological, or physical abuse of any person on College premises or at College sponsored/supervised functions. This includes but is not limited to verbal or physical actions that threaten or endanger the health or safety of any such persons, or which promote hatred or discrimination. The College does not permit fighting and or other disruptive behaviors (i.e., any action or threat of action which endangers the peace, safety or orderly function of the College, its facilities or persons engaged in the business of the College).

Harassment: The College prohibits any act, comment, behavior, clothing, or accessories of a harassing, offensive, or intimidating nature. The College prohibits stalking, or behaviors that interfere with another student’s rights or an employee's performance. This includes the display or utilization of pornographic or other inappropriate websites and materials.

Disruption: The College prohibits obstruction or interruption of teaching, learning, research, administration, disciplinary proceedings, or other College activities. This includes public service functions, and other duly authorized activities on College Premises or at College-sponsored activity sites.

Failure to Comply: Refusal to adapt one's behavior to instructions of College Officials is prohibited.

Title IX Violations: Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX includes quid pro quo harassment, sexual harassment, and sexual assault, stalking, dating or domestic violence (collectively referred to as "sexual harassment"). The College’s Title IX Coordinator has oversight responsibility for handling Sexual Harassment complaints and for identifying and addressing any patterns and/or systemic problems involving sexual discrimination or harassment. All allegations involving sexual harassment will be directed to the College’s Title IX Coordinator and addressed under College Procedure B600.00.50.01.UU Title IX Sexual Harassment Investigation, Resolution and Sanction.

3. Use of College Property a. Use by Unattended Minors: The College prohibits minors under the age of sixteen (16) from being on the campus unattended. Minors are not allowed in classrooms, labs, shops, libraries, tutoring centers, or other instructional areas without College authorization. Parents and guardians (whether enrolled at Rowan-Cabarrus or as a community patron) must always remain with the minor child. Violators will be asked to leave the premises. Exceptions:

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•

b.

c.

d.

e.

f.

Career and College Promise students who are on the campus during the academic year are exempt from this provision provided they display the Rowan-Cabarrus Student ID badge.

• Minors registered in College-sponsored activities who are under the supervision of designated College staff may be present on campus without a parent/guardian.

Theft and Damage: The College prohibits theft of misuse of or damage to College Property, or theft of or damage to property of a member of the College Community or a campus visitor or at a College function.

Occupation or Seizure: The College prohibits occupation or seizure in any manner of College Property, a College facility, or any portion thereof for a use inconsistent with prescribed, customary, or authorized use.

Presence on College Premises: The College prohibits unauthorized entry upon the College Premises, unauthorized entry into a College facility or a portion thereof which has been restricted in use, unauthorized presence in a College facility after closing hours, or furnishing false information to gain entry on the College Premises or into a College facility.

Assembly: The College prohibits participation in or conducting an informal or formal unauthorized gathering that threatens or causes injury to persons or property or that interferes with free access to, ingress or egress of College facilities, or that harms, disrupts, or obstructs the educational process or institutional functions of the College.

The College prohibits remaining at the scene of such an assembly after being asked to leave by a College Official.

Emergency Notification Equipment: The College prohibits the misuse or tampering with emergency notification equipment on College premises or at College-sponsored activity sites. Such equipment includes, but is not limited to, fire alarms, emergency phones, and lockdown buttons. Misuse includes, but is not limited to, utilizing the equipment to make false reports of emergencies, disturbances, physical injury, or illness requiring attention of campus security or off-campus emergency personnel.

Emergency notification equipment should only be engaged when reasonable belief exists in the need for utilizing such equipment.

4. Drugs, Alcohol and Other Substances a. Drugs and Alcohol: Substances referred to under this policy include all illegal drugs, alcoholic beverages, and misused legal drugs (both prescription and over-thecounter). The College prohibits the possession, use, sale, or distribution of any controlled substance, illegal drugs, or drug paraphernalia, except as expressly permitted by law. The College prohibits possession, use, sale, or distribution of alcoholic beverages on College Premises or at College-sponsored/ supervised functions

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(including off-campus functions) unless otherwise permitted by the College President.

The College prohibits being on College Premises or at College-sponsored or supervised functions (including off-campus functions) or in a College-owned vehicle in a state of intoxication or under the influence of any controlled substance, illegal drug, or by misuse of any legally prescribed medication. The College prohibits possession, use, sale or distribution of any controlled substance, illegal drugs, or drug paraphernalia except as expressly permitted by law. Any behaviors which may be attributed to the use of drugs or of alcohol shall not in any way limit the responsibility of the individual for their conduct or consequences of his/her actions. b. Tobacco use: The College prohibits the use of tobacco products or paraphernalia on campus, in College owned vehicles, or in properties rented for the purpose of College use. c. Food and Drink: The College prohibits eating and/or drinking in classrooms, shops, and labs or other unauthorized areas, unless otherwise permitted by a College official.

5. Weapons Pursuant to North Carolina General Statute 14-269.2, the College prohibits possession, storage, use or threat of use of firearms, weapons, ammunition, incendiary devices, or explosives on College Premises, including property leased or contracted by the College, or at College-sponsored activity sites. Weapons include but are not limited to firearms, knives, taser, pepper spray (or other chemical agents used to incapacitate), batons, and martial arts weapons. This also includes unauthorized use of any instrument capable of inflicting serious bodily injury to any person or significant damage to property. College Procedure B600.00.25.01.T (Weapons on Campus) details the restrictions, expectations, and exceptions regarding the use and misuse of weapons.

6. Use of Technology Student and patrons should follow College Procedure B600.00.40.01.C (Technology Acceptable Use) while using technology resources. This procedure includes, but is not limited to, the following directives regarding the use of Rowan-Cabarrus Technology: a. Responsible use: Users are responsible for the security of their passwords and accounts and must keep passwords confidential. Users are not permitted to share accounts or passwords with anyone. b. Misuse: Rowan-Cabarrus prohibits the use of college technology resources for illegal, inappropriate, or obscene purposes, or in support of such activities; these are strictly prohibited.

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c. Abuse: Users of Rowan-Cabarrus technology are prohibited from transmitting, posting, or otherwise displaying material that is threatening, obscene, harassing, or defamatory.

7. Social Media As a general rule, personal use of non-Rowan-Cabarrus social media is not governed by this code. Students should be aware, however, that online postings such as blogs, web postings, chats and social networking sites are in the public sphere and are not private unless password protected, and even then, may be shared in unpredictable ways and with unintended audiences.

In cases where personal and academic or professional boundaries are blurred, students should exercise discretion. Exceptions to the general rule may be made when actions or statements over social media have a sufficient connection to Rowan-Cabarrus. These exceptions apply when: a. The use of an electronic medium involves the use of Rowan-Cabarrus resources (e.g. email account, Rowan-Cabarrus social or electronic media, use of Rowan-Cabarrus work time) inconsistent with the policies and procedures applicable to such use. b. The use of an electronic medium involves a true threat, defined as a threat whereas a reasonable person would interpret as a serious expression of intent to inflict harm upon specific individuals. c. The use of an electronic medium to post material considered to be forms of illegal bullying, discriminatory or other severe and pervasive harassment, or stalking, in violation of the code or the law. d. The use of an electronic medium is used to defame someone, post unlawful materials, or otherwise causes a material and unreasonable interference with the education, research public service and outreach missions of the College. e. The use of the electronic medium provides evidence of a potential violation of the code, warranting investigation and potential disciplinary action.

8. Gambling The College prohibits gambling in any format on the campus or at College-sponsored activity sites.

9. Providing False Information The College prohibits the act of providing false information to the College or attempting to gain benefit through efforts to deceive or falsely represent a matter to a College official. In addition, the College prohibits providing false information to the College or College official

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that causes significant harm to a member of the College community. These acts include but are not limited to forgery, alteration, unauthorized duplication or misuse of College documents, resources, or records, computers, or instruments of identification; falsely identifying or presenting oneself as a College official, committing or attempting to commit identify theft; knowingly filing a false student misconduct or employee misconduct report or filing a false report to Campus Security, Human Resources, or the Office of Civility.

10. Financial Irresponsibility The College prohibits failure to pay College-levied charges, fees or fines, failure to repay College-funded loans, the passing of worthless checks to College Officials or any fraudulent action when transacting business with the College or third-party agent contracted by the College to provide services for students (i.e., campus store, food service, e-cashiering).

11. Disciplinary Probation The College prohibits violation of the terms of disciplinary probation during the period of probation. Additional violations of any College regulation during the probationary period will result in immediate review for additional sanctions.

12. Violation of College Policy, Rule or Regulation The College prohibits violation of any Rowan-Cabarrus policy, rule or regulation published in hard copy or available electronically on the College’s website.

13. Violation of Law The College prohibits violation of any federal, state, or local law.

DISCIPLINARY PROCEDURES College Officials have the authority to take appropriate action and begin disciplinary proceedings in response to violations of the Campus Code of Conduct.

The College reserves the right to maintain a safe and orderly educational environment for students and employees. Therefore, when, in the judgment of College officials, a student's/patron's conduct disrupts or threatens to disrupt the College Community, appropriate disciplinary actions will be taken to restore and protect the well-being of the College Community.

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Note: Records related to reported violations, disposition, sanctions and appeals of the Student Code of Conduct are maintained within the Office of Civility.

A. Response to Alleged Violations of The Campus Code of Conduct: 1. The Executive Director of Student Success and College Civility (or designee) is responsible for implementing student disciplinary procedures.

2. Alleged academic integrity violations will be investigated by the appropriate Academic Dean (or designee). The Academic Dean (or designee) may choose to drop or informally resolve the charges or proceed with disciplinary disposition and appropriate sanction.

3. Allegations that a community patron has violated the Campus Code of Conduct will be investigated by the Director of Campus Safety and Security (or designee) and/or the Executive Director of Student Success and College Civility (or designee) to determine if the charges are significant and will inform the patron and appropriate administrative unit(s) of any restrictions imposed and notify Campus Security personnel of any additional action to be taken.

A. Disposition of Student Disciplinary Cases: The following section outlines the procedures for handling student disciplinary cases in accordance with due process and social justice.

1. Charges: Any member of the college community may file charges against any student for violation of College regulations. Those making the charge must complete the online charge form provided on the College website and intranet. The completed charge form will be forwarded directly to the Executive Director of Student Success and College Civility.

2. Investigation and Decision: Within five (5) business days after the charge is filed, the Executive Director of Student Success and College Civility (or designee) or Dean shall conduct a preliminary investigation of the charge and then schedule a meeting with the student(s) alleged to be in violation. After meeting with the student(s) to review the alleged infraction(s), one of the following actions will be taken: • Drop the charge(s) • Impose a sanction consistent with those listed below • Refer the student(s) to a College Office or community agency for services.

• Conduct further investigation 3. Notifications: The decision of the Executive Director of Student Success and College Civility (or designee) or Dean shall be presented to the student in writing or mailed within five (5) business days after the completion of the investigation. In instances

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where the student cannot be reached to schedule an appointment or where the student refuses to cooperate, the Executive Director of Student Success and College Civility (or designee) or Dean shall send a certified letter to the student's last known address providing the student with a list of charges, the decision, and instructions governing the appeals process.

4. Immediate Interim Action: This action may be invoked by any College Official for any student who has been involved in conduct that threatens the health or well-being of any member of the College Community or disrupts the function or good order of the College or College Premises. The College Official must advise the student that failure to cease and desist will result in immediate interim action. If the student fails to cease and desist, the College Official may invoke the interim action until disciplinary proceedings are completed. If a student poses an imminent threat to the safety of the College or a member of the College Community, then Campus Security should be contacted immediately.

Once interim action has been invoked by a College Official, an online report of the incident must be submitted. The report should be filed within 24 hours of the incident.

Incidents in the classroom should be reported to the Program Chair and/or Dean of the division by the instructor involved.

The Executive Director of Student Success and College Civility will notify the student in writing of the interim suspension and the reasons for the interim action. The notice will include a description of student conduct procedures including the time, date, and location of any subsequent meetings. The procedural timeline outlined in a subsequent section will be followed by the College to resolve the pending matter.

B. Sanctions: If it is determined, after considering all available information, that the student is responsible for violating the Campus Code of Conduct, an appropriate sanction will be imposed. All parties will then be notified in writing of the decision of the Student Conduct Officer. NOTE: Refusal of a student to accept a certified letter or read the email sent will not delay or alter student conduct actions or procedures. The decision of the Student Conduct Administrator shall be presented to the student in writing within five (5) College days following the close of the investigation.

1. Verbal Warning (reprimand): A verbal communication given to the student or patron by a College Agent to cease a behavior or action deemed inappropriate or possibly a violation of the Campus Code of Conduct. The issuing College Official should

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2.

3.

4.

5.

6.

7.

8.

9.

document the issuing of a verbal warning, including the incident and the student's/community patron's name.

Written Warning (reprimand): A written communication which gives official notice to the student or patron regarding the offense noted and that any subsequent offense of the Campus Code of Conduct will carry heavier penalties because of the prior infraction.

General Probation: Sanction which allows the student to show the willingness and capacity to observe the Campus Code of Code without further penalty. If a second penalty occurs during the probationary period further action may be taken. The probationary period can be in effect for no more than two academic terms.

Restrictive Probation: A major disciplinary offense or series of violations may result in a loss of good standing and a matter of official record (transcript notation) denoted by this sanction. Restrictive Probation may limit the student's/patron's activity on the campus and within the College Community. The student cannot be initiated into any local or national organization, receive any College award or recognitions, occupy a position of leadership or travel with any College student organization. Further, the College may restrict the student's/patron's access to campus or use of campus services and facilities. Restrictive Probation is for a period of not less than two academic terms.

Any violation of Restrictive Probation orders may result in immediate suspension.

Restitution: Paying for damage, misuse, destruction, theft, or loss of property belonging to the College, College personnel, student, or contract agent for the College.

Loss of academic credit or grade reduction: Imposed as result of academic dishonesty.

Academic Withholding/Revocation: The College reserves the right to withhold grade reports, transcripts, diplomas, right to register for classes when the student does not meet financial obligations and for violations that demonstrate that the student has not properly earned said grades or credentials. The College can also withhold registration or participation in graduation ceremonies.

Suspension: Exclusion from campus, class(es) or all other privileges or activities of the College for a specified period of time. After the suspension period has concluded, the student must meet with the Executive Director of Student Success and College Civility before being allowed to return to campus. A suspension can be in effect for no more than two years.

Expulsion: Dismissing a student/patron from campus for an indefinite period. Loss of student/patron status means that the individual will not be permitted on the College property, may not register for any course (basic skills, curriculum, and continuing education, occupational or corporate) and may not participate as a citizen in any College sponsored event. Only the President of the College may impose this sanction.

The individual may be readmitted to the College only with the approval of the President.

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10. Behavior Contract: The student signs an agreement that specifies behaviors/actions that the student will/will not demonstrate in a particular context for a specified period of time.

C. Student Conduct Appeal Procedures The following does not apply to a grade appeal, which is addressed in College Procedure B600.00.70.01.TTT (Grade Appeal).

The College provides an appeal process for students who are either the complainant or the respondent who does not agree with the outcome of a student conduct case. One or more of the following criteria must be met for an appeal to be granted: 1. The student must be able to provide evidence that the College failed to follow their procedures, as a result of which, the outcome of the case was that significantly affected.

OR 2. The sanction imposed was not appropriate for the violation that was committed.

OR 3. New and relevant evidence is now available for review that can reasonably be expected to influence the outcome.

Note: Appeals will not be granted in cases where the sanction imposed upon a student was either a Reprimand or General Probation. The rationale for this decision is that in neither case is: 1. A student’s official College record impacted.

2. Any information about the incident or the outcome reported to any educational institution where the student seeks to transfer, or to other outside entities that request such information (i.e., employment reference inquires, even when the student has granted permission for College records to be released).

Basic procedural rights of the student include the following: 1. The right to counsel. The role of the person acting as counsel is solely to advise the student. The counsel shall not address the student conduct officer, or any College official involved in the investigation or judication of the student conduct matter.

2. The right to provide witnesses on one's behalf. The names and contact information for each witness must be provided to the Vice President of Student Success Services (or designee) no less than three (3) full College days prior to the appeal hearing. Any

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witnesses whose name and contact information are not provided will not be allowed to provide testimony in the absence of a showing of good cause for delay in identification.

3. The student providing the name of the witness(es) is required to notify their witness(es) that their name and contact information have been submitted to the Vice President.

However, an exception to notifying this witness is made in instances when the witness is serving as a hostile/uncooperative witness. In such cases, the student submitting the name of this person as a witness must notify the Vice President that this person is a hostile/uncooperative witness. The Vice President has the right to limit the number of witnesses provided by either party.

4. The right to present evidence.

5. The right to know the name of person(s) bringing the charge(s).

6. The right to give or refuse to give testimony.

The following outlines the Student Conduct Appeal process: 1. The student that is the complainant or the respondent seeking to appeal the outcome of a student conduct case must send an email requesting an appeal to the Executive Director of Student Success and College Civility.

2. This email must be sent within five business days of the email notification that was sent to the student notifying them of the outcome of the student conduct case. a. This email must specify, from the above listed criteria, the basis for their request for an appeal.

3. Once received, the request for an appeal will be forwarded to the Vice President of Student Success Services (or designee), who serves as the adjudicator for student conduct appeals.

4. Upon receipt of the request for an appeal, the Vice President (or designee) will, within five business days take one of the following actions. a. Notify the student that their appeal has been granted. b. Notify the student that their request for an appeal has been denied because their request did not meet the criteria listed above. c. Request additional information, which will be used to determine if the above listed criteria are met. Upon receipt and review of this additional information, the Vice President (or designee) will notify the student whether their appeal has been granted.

5. In cases when the Vice President of Student Success Services (or designee) grants an appeal the student will be provided with the following: a. Restatement of the charges. b. Information regarding the location (or the specific technology that will be used to conduct the appeal remotely), time and date of the appeal.

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c. Information concerning their basic procedural rights.

6. In making their decision the Vice President (or designee) will either: a. Determine that the student is not responsible for the violation for which they were accused, and thereby overturn the decision made the Executive Director of Student Success and College Civility (or designee), b. Determine that the decision and the actions taken by the Executive Director of Student Success and College Civility (or designee) were appropriate, and, therefore, uphold both the decision and the sanction that was imposed, OR c. Determine that the student was indeed responsible for committing the violation, but then make the decision to modify the sanction. IMPORTANT: This modification could be the imposing of a more severe sanction.

7. It is the goal of the Vice President (or designee) to notify the student of their decision within three (3) business days after conducting the requested appeal. Note: Additional time may be required if further investigation is necessary. The notification will be sent via email to the student’s College email address. If the student does not have a College email address, the decision of the Vice President (or designee) will be sent to the student’s last known mailing address via certified letter.

8. The College considers the matter to be closed upon the decision of the Vice President of Student Success Services (or designee).

9. As noted in this procedure, only the President of the College may impose the sanction of Expulsion. Expelled individuals may be readmitted to the College only with the approval of the President.

HISTORICAL NOTE Former Procedure Number: 7.16

Original (signed) procedure is on file in the President’s Office.

Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted:

B600.00.10.01.O August 2022

SOCIAL MEDIA COMMUNITY STANDARDS PURPOSE Rowan-Cabarrus Community College encourages interaction, discussion, comments and questions. We ask that you keep comments and posts relevant and respectful.

The College has established these Social Media Community Standards to govern your posts.

The College’s official social media accounts (Facebook, Twitter, LinkedIn, Instagram & YouTube) are administered and moderated by the College’s Marketing & Communications Department. The administrators of Rowan-Cabarrus Community College accounts reserve the right to delete comments, replies or other content and interactions they deem to be in violation of the College’s Social Media Community Standards or in violation of the social media platforms’ community standards listed below. The administrators may also take action to report, block or ban users from social media platforms for violations.

Social media submissions that will be removed and reported may include, but are not limited to: • Harassing, intimidating or threatening comments to another person • Comments that incite violence or other action in violation of any federal or state anti-discrimination laws • Sexually explicit, sexually vulgar, or violent language, profanity or imagery • Infringement on copyrights or trademarks • Comments that promote illegal activity • Solicitations or promotions of products or services of any third party, unless approved in advance by the Chief Officer of Governance, Advancement & Community Relations, or designee • Comments that include false or defamatory information • Posts that misrepresent or hide the poster’s identity • Comments that violate privacy or confidentiality • Comments unrelated to the topic of the post or to the College community • Repetitive comments and spam posts

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Additional Community Standards for each social media platform are found here: • Facebook: https://www.facebook.com/communitystandards/ • Twitter: https://help.twitter.com/en/rules-and-policies/twitter-rules • LinkedIn: https://www.linkedin.com/legal/professional-community-policies • Instagram: https://help.instagram.com/477434105621119 • YouTube: https://www.youtube.com/yt/about/policies/#community-guidelines

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Policy Number: Date Adopted: Date Revised:

D400.00.50.06 April 2014 January 2024

STUDENT RIGHTS AND RESPONSIBILITIES PURPOSE Rowan-Cabarrus Community College acknowledges the rights and responsibilities of students enrolled in any classes or engaged in any college sponsored activity as rights guaranteed by local, state and federal law and the Rowan-Cabarrus Community College Board of Trustees. In compliance with federal law the college publishes electronically and in print the rights of students related to legal matters, privacy rights, freedom of association and due process.

Rowan-Cabarrus Community College agrees to partner with Public School Units in our service area to comply with the requirements under Session Law 2023-106, providing parents with information regarding the legal rights for their child’s education.

POLICY A. Legal Rights All the rights and privileges guaranteed to every citizen by the constitution of the United States and by the state of North Carolina shall not be denied any student. Furthermore, The College shall adhere to all the statutes of the United States and the state of North Carolina. The Student Government Association is the College approved agency to voice students’ opinions and speak on institutional policies concerning students’ activities.

B. Rights of the Learner The instructor in the classroom and in conference shall encourage free discussion, inquiry and expression within the guidelines of the Campus Code of Conduct. Student performance will be evaluated solely on an academic basis, not on opinions or conduct in matters unrelated to academic standards.

C. Student Records The Family Educational Rights and Privacy Act of 1974 (FERPA) provides safeguards regarding the confidentiality of, and access to, student records. FERPA policies and local definitions of directory information are described in more detail in the online catalog under Records and Registration and on the college website.

D. Freedom of Association

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Students are free to organize and join an association organized or existing to promote students’ academic programs, career interests or social interests. Student organizations must select a faculty advisor and submit a constitution to the Student Government Association.

E. Due Process Due process procedures are established to guarantee the right of hearing, a presentation of charges and evidence for charges. The procedures are published in the Campus Code of Conduct viewable on the college website and in the online catalog.

ESTABLISHED ADMINISTRATIVE PROCEDURES B600.00.50.01.DD Confidentiality and Access of Student Records B600.00.50.01.OO Campus Code of Conduct B600.00.50.01.QQ Free Speech and Public Assembly Procedure B600.00.50.01.II Student Government Association

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Policy Number: Date Adopted: Date Revised: Date Reviewed:

D700.00.70.08 September 2014 June 2015 June 2021

DISTANCE EDUCATION STUDENT PRIVACY AND IDENTITY VERIFICATION PURPOSE To ensure compliance with federal requirements, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requires that institutions have a written policy regarding the processes established and followed: • • •

to protect the privacy of students enrolled in distance education courses and programs, to verify the identity of distance education students, and to notify students of fees related to identity verification.

POLICY While this policy is established to meet federal and accreditation requirements related to distance education offerings, the processes and responsibilities described are applicable to all RowanCabarrus Community College (RCCC) students.

RESPONSIBILITIES 1. RCCC is responsible for adhering to all student privacy, identity verification and tuition/fee guidelines, procedures, and/or policies of its federal and state regulatory bodies as well as accreditation organizations.

2. RCCC protects the privacy of all students, including distance education students, by adherence to the rules of the Family Educational Rights and Privacy Act of 1974 (FERPA).

•

•

The College is responsible for communicating privacy and confidentiality rights to students and does so by making the information available within the General Catalog and Student Handbook and on the College website.

RCCC employees are responsible for maintaining awareness of and adherence to FERPA guidelines and requirements.

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3. RCCC is responsible for utilizing one or more of the following methods to authenticate or verify a student’s identity: • • •

Secure credentialing or login Proctored examinations New or other technologies that effectively verify student identity as appropriate

If the cost of verifying student identity is applied to the student as a fee, RCCC is responsible for notifying students via tuition and fee information documented on the College website, within the General Catalog and Student Handbook and within the College’s student information system. In addition, tuition and fees are detailed for students at the time of registration.

4. RCCC is responsible for issuing students a secure, individualized login consisting of a unique username and password for the purpose of: • • • • •

Accessing educational records or registering for classes within the College’s student information system, Viewing and participating in online course content within the College’s learning management system, Utilizing their College email account, Accessing College computers and network resources, and Accessing any secure online or technology resource provided for the purpose of completing a course or interacting within the College.

5. If proctored exams are required by instructors, regulatory bodies or accreditation organizations: • • •

Faculty are responsible for notifying students of proctoring requirements within the course syllabus or other course agreements.

Students are responsible for having appropriate identification.

Students are responsible for proctoring fees, if any.

6. In order to maintain the integrity and confidentiality of records and information, students are responsible for not sharing their unique logins with others.

AUTHORITY Family Educational Rights and Privacy Act of 1974 (FERPA)

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.DD November 1982 June 1993 September 2005 February 2015 April 2019 June 2021

CONFIDENTIALITY AND ACCESS OF STUDENT RECORDS PURPOSE To state the procedure by which a parent or eligible student may request and/or inspect and review the educational record of the student and the conditions under which student records maybe released.

RESPONSIBILITIES The Vice President of Student Services has overall responsibility for developing policy and supervising personnel responsible for student records. The Director of Admissions, Registrar is responsible for procedural processes which govern student records.

PROCEDURE Maintenance of Student Records The Family Educational Rights and Privacy Act of 1974 (FERPA) is a Federal law that governs the maintenance of student records. This act, with which the College intends to comply fully, protects the privacy of educational records, establishes the right for students to inspect records kept by the College about the student and the right to correct inaccuracies in the records. Rowan-Cabarrus Community College recognizes its responsibilities to students in maintaining accurate and confidential student records. Access to the records by persons other than the student is limited and generally requires prior consent by the student. Rowan-Cabarrus Community College adopted a written policy governing the rights of parents and students under the Family Educational Rights and Privacy Act. The college shall maintain a cumulative electronic record for each student in attendance. This electronic record shall include the student’s: Admissions Application, High School Transcript, College Transcripts, if provided, and any other admissions/records documentation necessary.

Electronic records are maintained through the Office of the Registrar, in an electronic format using the student information system that is supported and maintained by North Carolina Community

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College System (NCCCS).

Right of Parents and Students to Review and Inspect Records Those who have the right to inspect and review cumulative records kept about the student include: (1) parents or legal guardians of students who are under 18 years of age, (2) parents or legal guardians claiming students at least 18 years of age as dependents, under section 152 of the Internal Revenue Code and, (3) students who are at least 18 years of age (hereafter referred to as eligible students).

Rights of Students In compliance with the law, an individual becomes a student when he/she registers at the College.

Upon reaching age 18 or attending an institution beyond the high school level, the student has the right to view his/her own school or college records. These records include the academic transcript of the College, post-secondary transcripts, high school transcripts, and other documents maintained as part of the students permanent file with the exception of confidential letters of recommendation. All permanent academic records are housed and maintained by the Director of Admissions, Registrar.

The college requires written authorization from the student prior to release of academic records. A minimum of 48 working hours will be required by the College to access the requested academic information. The student may inspect, copy, and review his/her records in the Office of the Registrar. There may be a charge for copies.

Rights of Parents Parents of a child who is under the age of 18 and has never attended an educational institution beyond high school level has the right to inspect and review that child's academic records. After a student reaches the age of 18 or enters a post-secondary institution, the parent will be denied access to the student’s academic record unless the student gives written consent. Parents do have the right to review the academic records of their child if they are claiming the child as an income tax deduction; however, they must show proof of the claim.

Appeal to Correct Inaccuracies Parents of a student who has not yet reached the age of 18 and eligible students have the right to challenge the content of records in the student’s cumulative record file. A parent or student who believes that information contained in the student’s file is inaccurate or misleading, or otherwise violates the student’s rights may request, in writing, to the Director of Admissions, Registrar that the records be amended. Not later than five (5) school days after receiving the request to amend the records, the director shall decide whether to amend the records in accordance with the request. If the director finds that the challenge is not justified, they shall inform that person of his/her right to appeal through the Vice President of Student Success Services. A written appeal may be submitted to the Vice President within ten (10) working days of the date the person was given a copy of the director’s decision. The appeal must include the person’s reasons for believing that an appeal is justified.

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Disclosure to Persons Other than Parents or Students 1. Persons authorized to have access: the college may, without the consent of either the student or his/her parents, disclose information kept in the student’s cumulative record file to the following persons: a. College officials who have a legitimate educational interest in examining the information. The term college official includes any teacher, administrator, or other professional employee for the college. b. Authorized representatives of the Comptroller General’s Office, the Secretary of the U.S. Department of Education, the Commissioner of Education, officials of the North Carolina Community College System Office and the Rowan-Cabarrus Community College Board of Trustees, if they seek information in connection with an audit and evaluation of federally funded programs or the enforcement of federal requirements that relate to these programs. c. Accrediting organizations that seek the information to carry out their accrediting functions. d. Persons or organizations conducting studies which the college has sanctioned to validate predictive tests, administer student aid programs or improve instruction. Any reports released as a result of these studies may not include data that personally identifies a student or parent. e. Persons who seek information concerning a student’s application for, or receipt of, financial aid. f. Officials of another school in which the student seeks to enroll. Requests for student records must be submitted in writing to the Vice President of Student Success Services. Upon receipt of the written request, the Vice President shall wait a period of three (3) days before forwarding such records. g. Persons who seek information in connection with a health or safety emergency that threatens the health or safety of the student or other persons.

2. Directory Information: a. The college may disclose directory information about a student without the consent of either the student or his/her parent unless the parent or student has properly objected to the release. Directory information includes the student’s name, address, telephone listing, major/degree program of study, dates of attendance (term), Class level (FR/SO), enrollment status (FT/PT), degrees conferred, and awards received to include scholastic honors.

3. Parental or Student Consent: a. No one else may have access to personally identifiable information from the student educational record, other than directory information, except under one of the following circumstances.

• When proper written consent to the release of such records has been obtained. If the student is not yet 18, one of his/her parents must consent to the release. If he/she is 18 or older, the student must consent to the release. The consent must be

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•

•

signed and dated, and must specify the record to be released, the purpose for disclosure, and the person or class of persons to whom disclosure may be made.

To comply with a court order or lawfully issued subpoena. When the college receives a court order or subpoena, Director of Admissions, Registrar shall send written notice to the student’s parents or to the eligible student at their last known address that a court order or subpoena has been received. Three school days (3) after sending the notice, the record’s office shall comply with the court order or subpoena.

When the college discloses information from the student’s educational record, other than directory information, to anyone other than the parents of the student, the student, or other school officials, he shall inform the person who receives the information that it may not be transferred to any other party without the written consent of the parents or the eligible student.

Notice to Parents or Students The college publishes each academic year, information regarding “Confidentiality of Student Records” in the official school catalog and student handbook.

Students may access the FERPA Consent to Release Student Information form through the college’s website. Complaints about failures of the college to comply with the Family Educational Rights and Privacy Act may be made in writing to FERPA office, Department of Health, Education and Welfare, 330 Independence Avenue S.W., Washington, DC 20201.

AUTHORITY Comply with the Family Educational Rights and Privacy Act. The distribution of this procedure is to document an ongoing procedure already in effect.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.GG April 1979 June 1993 October 2007 December 2016 February 2017 October 2023

CHANGE OF STUDENT NAME AND CONTACT INFORMATION PURPOSE To describe the process associated with student information change requests, updating student information, and maintaining compliance with Title IX of Education Amendments of 1972.

RESPONSIBILITIES Students are responsible for maintaining current identification and contact information. Address, telephone and emergency alert contact information must be changed by the student directly through Webadvisor.

Students are responsible for submitting any name change requests, either legal or preferred, using the name Change Request Form through the Office of the Registrar.

The Office of the Registrar is responsible for processing name change requests and maintaining appropriate supporting documentation for legal or preferred names changes along with changes to emergency contact information.

The Office of the Registrar is responsible for notifying the IS Department with a preferred name request in order to update the display name in all systems.

PROCEDURE LEGAL STUDENT NAME CHANGE The academic record reflects the student’s full legal name as provided on the student’s application at the time of admission. The student’s full legal name is used on all official documents to include the following: • • • • • •

Academic Transcript Enrollment Verification Billing/Account Information Financial Aid Records Tax and Financial Aid Reporting IPEDS Reporting

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• • • •

Blackboard (last name) My Navigator (last name) Student Email (last name) Student’s Internal Electronic Record

Current or former students may request a change to their legal name. To protect the integrity of the Academic Record, students must make the request in writing through the Student Name Change request form. The Student Name Change form is available online or directly through the Navigation Station. Students must provide the documentation along with the request: Partial Name Change (marriage and/or divorce) – updated Driver’s License Full Name Change - updated Driver’s License and Court Order A name change will not change the username (login name) for Webadvisor, Blackboard, Navigate or student email until the end of the current semester or term. Students will continue to use the former name even when the request has been processed. Blackboard and Student Email username will be changed following the completion of the semester or term when the change is requested.

STUDENT REQUEST TO USE A PREFERRED FIRST NAME Students may request the use of a Preferred First Name through the Office of the Registrar.

Students must submit a request through the Student Name Change request form. The use of a specific preferred first name may be limited or denied if there is a reasonable expectation that the name will cause a material and substantial disruption (interfere with the operation of the school), interfere with the rights of others, or the name is identified as threatening, obscene or vulgar.

A student’s preferred first name will be displayed in the following applications: Navigate Display Name Colleague Student Database Student Email Display Name Blackboard Display Name A student’s legal last name will also be displayed with the preferred first name.

Students are encouraged to contact the course instructor, in advance, to request the use of a preferred first name with the course roster. Students may also contact the Wellness Center for assistance as a confidential source.

Approved requests for the use of a preferred first name will be completed within three to five business days.

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STUDENT ADDRESS, PHONE NUMBER, AND EMERGENCY ALERT PHONE CHANGE REQUEST Curriculum students may update their address and telephone number through their Webadvisor account under the option for Academic Profile/Address and Weather/Emergency Alert Phone.

Corporate and Continuing Education students may update their address and telephone number through their Destiny One account. Once submitted, the request will be received and processed through the Registrar’s Office and the IS Department. Students are able to view their student academic profile and confirm the information is accurate within three to five business days.

EMERGENCY CONTACT INFORMATION Students may review their emergency contact information through their Webadvisor account under Student Planning/User Options/Emergency Information. Students may request any update to their emergency contact information through the Office of the Registrar as needed.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised:

B600.00.50.01.QQ September 2016 March 2024

FREE SPEECH AND PUBLIC ASSEMBLY PROCEDURE Rowan-Cabarrus Community College encourages its community to exercise the right to freedom of speech granted by the First Amendment to the Constitution of the United States of America.

This procedure informs members of the College community and the public of the manner in which they may engage in constitutionally protected speech and expression at Rowan-Cabarrus Community College. It is intended to protect one’s right to freedom of speech without interfering with the primary educational purpose of the College.

The College will protect the rights of freedom of speech, petition, and peaceful assembly without restraint or censorship, subject to reasonable and non-discriminatory rules and regulations regarding time, place, and manner. Any acts that are materially and substantially disruptive to normal operations of the College including, but not limited to instruction, College business, or actions which interfere with the rights of others will not be tolerated. Individuals engaging in materially and substantially disruptive activity may be subject to disciplinary action. Any participant in a disruptive activity may face criminal charges.

REGISTRATION AND USE OF DESIGNATED FREE SPEECH AREA The College hereby designates the following areas as Free Speech/Expression areas: North Campus

Outside Building N101, Grass Area Adjacent to Upper Patio, Facing Building N102

South Campus

Outside Building S201, S202, S203 Grass Areas, Facing the Parking Lot

CBTC

Grass areas north of the main entrance to the building

College Station

None; Shopping Center is not owned by College

Rowan-Cabarrus Buildings on NCRC Campus

Grass/concrete area between NCRC and ATC buildings

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These areas shall be available for use by both members of the College community and members of the general public. However, events sponsored by members of the College community shall have first priority in using the Free Speech/Expression areas. The College reserves the right to relocate any assembly to ensure that the activity does not interfere with the normal operation of the College or interfere with the rights of others. All outdoor assemblies or events in Designated Areas may not be conducted within thirty (30) feet of any building.

REQUESTS FOR ASSEMBLY Individuals or groups wishing to exercise their right to assemble should submit a written and signed request to the Director of Student Life and Student Leadership at least 72 hours prior to the date desired. The following information must be included in this written request.

• • • • • •

Name of the person and/or organization submitting the request Address, email, and phone number Date and times requested List of planned activities (i.e., speech, signs, distribution of literature) Anticipated number of participants and attendance Signature of requestor

Approvals are for one day only between 8:00 a.m. and 10:00 p.m. The Director of Student Life and Leadership will notify the Director of Campus Health, Safety, and Security and the Vice President of Student Success Services of any approved Free Speech event.

GUIDELINES FOR PUBLIC ASSEMBLY 1. Amplification Systems: Because amplification systems pose a significant potential for disruption of College operation, public address and amplification systems may not be used. This includes, but is not limited to, megaphones and PA systems.

2. The Right to Dissent: The right to dissent is the complement of the right to speak, but these rights need not occupy the same forum at the same time. The speaker is entitled to communicate his or her message to the audience during their allotted time, and the audience is entitled to hear the message and see the speaker during that time. A dissenter must not substantially interfere with the speaker's ability to communicate or the audiences’ ability to hear and see the speaker. Likewise, the audience must respect the right to dissent.

3. Picketing and Distribution of Literature: Picketing in an orderly manner or distributing literature within the free speech area is acceptable when approved during the written request process.

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4. Picketing is not permitted inside College buildings.

5. Symbolic Protest: During a presentation, displaying a sign, gesturing, wearing symbolic clothing, or otherwise protesting silently is permissible so long as the symbolic protest does not unduly interfere with the ability of the person or entity reserving an area for free speech/expression to express themselves.

6. Marches: Campus marches are permitted on campus only with the approval of the Director of Student Life and Student Leadership in coordination with the Director of Campus Health, Safety, and Security and the Vice President of Student Success Services.

In order to ensure the safety of participants and bystanders and to minimize the disruption upon College classes and daily operations, the request must specify the desired march route and total/maximum number of participants.

Pickets/marchers must march in single file, not abreast. Pickets/marchers shall not at any time nor in any way obstruct, interfere with, or block persons entering or exiting vehicles; persons crossing streets or otherwise using the public way; the entrance or exit to any building or access to property abutting the street or sidewalk; or pedestrian or vehicular traffic or designated fire lanes.

7. If the College administration approves Rowan-Cabarrus to be a polling site, all activity must be in accordance with statutory and state/local Board of Elections requirements.

CONDUCT AND MANNER 1. Those who exercise free speech as a part of this procedure must not: a. Behave in ways that are harmful to others, provoke, intimidate, be hostile or rude. b. Interfere with, impede, or cause blockage of the flow of vehicular or pedestrian traffic. c. Interfere with or disrupt any other lawful activity in the same general location at the same time. d. Commit any act likely to create an imminent safety or health hazard. e. Violate the College’s Campus Code of Conduct Procedure and Weapons on Campus Procedure. f. Possess or use firearms, explosives, dangerous weapons, or substances not allowed on campus by NC General Statute 14-269.2 and/or by College Policy (e.g. drugs, alcohols, tobacco, non-service animals, etc.)

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g. Post materials on any walls, windows, doors, sidewalks, trees, light poles, etc., or any other College equipment except in areas designated by the Director of Student Life and Student Leadership. h. Carry signs or placards that exceed three feet by three feet promoting the objective of the activity. They must not contain obscene language or words that would tend to incite violence.

2. Public speech or activities likely to incite or produce imminent lawless action or that is, under current legal standards, either defamatory or legally obscene are prohibited.

3. Violations of the Rowan Cabarrus Campus Code of Conduct are prohibited.

4. Individuals who damage or destroy College property shall be held responsible for such damage or destruction. This includes lawns, shrubs, trees, etc.

5. A request for use of assembly areas may be denied if determined that the proposed activity will constitute a clear and present danger to the orderly operation of the College.

6. All applicable College regulations, state, and federal laws and municipal ordinances apply when engaging in activities on College property. Failure to do so may result in immediate removal from College property and other appropriate action by College officials and/or police.

INTERFERENCE WITH FREE SPEECH OR PUBLIC ASSEMBLY Interference with persons in exercising free speech and assembly will result in disciplinary action. The persons who are engaged in exercising free speech and assembly will be free from interference by words which are legally obscene, an actual threat or fighting words tending to incite an immediate breach of peace and directed at a specific individual who hears the speech.

Whenever free passage is obstructed by a crowd, the persons composing such crowd shall disperse when directed by College officials, security, or police. Failure to do so may result in disciplinary action and/or criminal prosecution.

HISTORICAL NOTE North Carolina State Constitution United States Constitution Campus Code of Conduct Procedure Weapons on Campus Procedure Political Contributions and Activities

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Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Policy Number: Date Adopted: Date Revised:

D700.00.70.05 September 2014 June 2015

INTELLECTUAL PROPERTY & COPYRIGHT

PURPOSE To set forth the policy governing the acceptable use and ownership of intellectual property as well as copyright materials created, utilized, disseminated, and stored at Rowan-Cabarrus Community College (RCCC).

POLICY The administrative leaders of RCCC define intellectual property as the following: “That which is representative of any creative work which qualifies for protection under copyright, trademark, or patent laws as established and enforced by the United States of America or the State of North Carolina.” Any and all intellectual property created, formulated, or designed by any person employed or contracted by the College, whether part-time, full-time or anyone else acting in the scope of employment or engagement shall be owned by the College. Any and all intellectual property created, formulated, or designed by any person using resources, facilities, equipment or other assets owned by the College acting in the scope of employment or engagement with the College shall also be owned by the College. Exceptions to intellectual property ownership and any monetary agreements must be established in writing, approved by the President, and signed by both parties.

Any intellectual property designed, created, or formulated by a student, outside of any role as an employee, of RCCC during the scope or time of his/her instruction, assignment, or other given duties with the College shall be property of the student. However, a perpetual license to utilize, disseminate, and promote said property will be granted to RCCC at no cost.

Further, employees are prohibited from copying, reproducing, or disseminating materials not specifically allowed by the copyright law, fair use guidelines, licenses, contractual agreements, or other specifically identified permission. Employees who willfully disregard the “Use of Copyright Materials” procedure for the College do so at their own risk, assuming all liability for their actions, and may be subject to disciplinary action as specified in the College employee disciplinary procedures.

The Board of Trustees of RCCC authorizes the President to develop and administer procedures which set forth the process to be followed.

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ESTABLISHED ADMINISTRATIVE PROCEDURES B600.00.40.01.A

Intellectual Property and Copyright

HISTORICAL NOTE Text for this policy was reviewed and approved by legal counsel at the North Carolina Community College System office in 2014. Detailed information regarding this review may be obtained from the Office of the President.

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.40.01.A July 1983 June 1993 September 2005 July 2015 April 2023

INTELLECTUAL PROPERTY AND COPYRIGHT PURPOSE Rowan-Cabarrus Community College (Rowan-Cabarrus) recognizes the importance of defining procedure and practice pertaining to U.S. Copyright Law (Title 17) and the management of intellectual property owned by the College. This procedure outlines the College’s process pertaining to U.S. Copyright Law for Rowan-Cabarrus faculty, staff and students.

REFERENCES U.S. Copyright Law (Title 17) which includes the full exercise of the rights accorded to users of copyrighted works under the "Fair-Use" provision of federal copyright law. (U.S.C. Section 107).

DEFINITIONS Copyright: Copyright is the right granted by law to an author or other creator to control the use of the work created. The copyright law grants owners of copyright (authors, other creators and publishers) the sole right to do or allow others to do each of the following acts with regard to their copyrighted works: • • • • •

to reproduce all or part of the work to distribute copies (including by transmission through the internet) to prepare new (derivative) versions based on the original work to perform the work publicly to display the work publicly

It is illegal to reproduce, distribute, perform, or display copyrighted material without the copyright holder’s permission, unless: • •

the material has passed into the public domain, or the manner in which the material is used qualifies as Fair Use as prescribed by U.S. Copyright law.

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Fair Use: The Fair Use Doctrine is a component of U.S. Copyright law. (Section 107). It allows for the use of copyrighted materials, without gaining authorization, based on the weighing of four factors: • • • •

the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes the nature of the copyrighted work the amount and substantiality of the portion used in relation to the copyrighted work as a whole the effect of the use upon the potential market for or value of the copyrighted work

No one factor alone determines a person's right to use a copyrighted work without permission.

TEACH Act: The Technology, Education and Copyright Harmonization Act amends Sections 110(2) and 112 of the Copyright Act of 1976 to give instructors at accredited nonprofit educational institutions greater flexibility to use third party copyrighted works in online course delivery.

In order for the use of copyrighted materials in distance education to qualify for the TEACH Act exemptions, the following criteria must be met: • The institution must be an accredited, non-profit educational institution.

• The use must be part of mediated instructional activities.

• The use must be limited to a specific number of students enrolled in a specific class.

• The use must either be for ‘live’ or asynchronous class sessions.

• The use must not include the transmission of textbook materials, materials “typically purchased or acquired by students,” or works developed specifically for online uses.

• The institution must have developed and publicized its copyright policies, specifically informing students that course content may be covered by copyright and include a notice of copyright on the online materials.

• The institution must implement some technological measures to ensure compliance with these policies, beyond merely assigning a password. Ensuring compliance through technological means may include user and location authentication through Internet Protocol (IP) checking, content timeouts, print-disabling, cut and paste disabling, etc.

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Digital Millennium Copyright Act: This law implements two 1996 treaties of the World Intellectual Property Organization (WIPO). The law was signed into law on October 28th, 1998 by then-President Bill Clinton. It criminalizes production and dissemination of technology, devices, or services intended to circumvent measures (commonly known as digital rights management) that control access to copyright itself. It also criminalizes the act of circumventing an access control, whether or not there is actual infringement of copyright itself.

In addition, the ACT heightens the penalties for copyright infringement on the Internet The DCMA stipulates the following conditions: • •

• •

•

•

It is a crime to circumvent anti-piracy measures that are built into commercial software.

It is a crime to manufacture, sell or distribute code-cracking devices that illegally copy software. However, it is not a crime to crack copyright protection devices in order to conduct encryption research, assess product interoperability or test the security of computer systems.

Under certain circumstances, nonprofit libraries, archives and education institutions are exempt from the anti-circumvention provisions.

The copyright infringement liability of internet service providers (ISPs) that simply transmit information over the Internet is limited. However, ISPs must remove material from user’s web sites that appears to constitute copyright infringement.

The liability for copyright infringement by faculty members and students of nonprofit institutions of higher education is limited when the institutions serve as ISPs and under certain conditions.

The Register of Copyrights must submit to Congress recommendations regarding how to promote distance education through digital technologies while maintaining an appropriate balance between the rights of copyright owners and the needs of users.

Intellectual Property: Intellectual and creative works that include all inventions, improvements copyrightable works, and tangible research materials. Title 17 of the United States Code defines copyright protection and outlines the process of obtaining copyright protection. Title 35 of the United States Code defines inventions and discoveries and outlines the process of obtaining patents. For the purposes of this procedure, Intellectual Property does not include the following: • •

Intellectual and creative works incorporated into the course or materials neither owned nor licensed by the developer(s).

Intellectual and creative works not designed or maintained by the developers, such as that of second-or-third-party vendors.

Invention: This includes all discoveries or developments that are protectable under the patent laws of the United States or other countries.

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Tangible Research Materials: Include all tangible biological, chemical, and physical materials or equipment.

PROCEDURES •

•

•

• • •

• • • •

•

•

•

•

All employees shall adhere to applicable copyright law, including but not limited to Title 17, Fair Use, TEACH Act, and the Digital Millennium Copyright Act hereafter referred to as “copyright law.”

Copying of materials in any manner or other uses not specifically allowed by copyright law, signed license agreement, or the permission of the copyright holder is strictly prohibited.

Employees who willfully disregard the copyright law and related college policies and procedures are in violation and do so at their own risk assuming all liability, and will be subject to College disciplinary procedures.

Every attempt will be made to assist employees who need information related to copyright so that they may perform their duties within the intent of copyright law.

Employees are authorized to use only appropriately acquired and licensed software.

Employees may not duplicate any licensed software, digital material, or related documentation without authorization to do so by written and signed agreement with the licensor.

Employees may not give software to any non-College employees, including clients, contractors, customers, students or others.

Employees may use software only in accordance with applicable license agreements.

Employees are required to annually attest to their review and understanding of the Intellectual and Copyright Policy and associated procedures.

Employees using devices for reproduction of any material are responsible for familiarizing themselves with provisions of copyright law and ensuring compliance before copying or reproducing any material.

If after a study of copyright law and/or guidelines there is uncertainty as to whether reproduction or use of materials meets the requirements of copyright law, the employee’s chain of supervision must be consulted and written authorization provided before materials are copied.

If the desired reproduction of copyrighted material does not comply with copyright law, Rowan-Cabarrus employees must seek a written authorization to copy or reproduce the material from both the copyright holder and employee’s cabinet member. If the material is to be reproduced and sold, the written authorization must contain the recognition that the material is to be reproduced as well as sold, and must be approved by the College Cabinet.

A permanent central file of all written copyright authorizations, releases, and waivers will be established in the College’s Finance office and all employees will be responsible for transmission of materials to the College’s contract officer.

Rowan-Cabarrus retains the right to continue use of the College owned intellectual property and to make customizations or modifications as desired or deemed necessary.

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•

• •

•

Rowan-Cabarrus may pursue the acquisition of rights, either by transfer of full copyright ownership or by limited license, to intellectual property to enhance course content and resources.

Rowan-Cabarrus retains the right to redistribute, license, sell, modify, and transfer ownership of any intellectual property owned by the College.

Prior to the establishment of royalties or other compensation agreements for the creation, production, invention, use, redistribution, licensure, or other purposes related to intellectual property, the agreement must be approved in writing by both the recipient and the College president.

Ownership and the use of College owned intellectual property may not be transferred, licensed, or sold without the approval of the College president.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.50.01.B June 1999 October 2004 June 2016 July 2020

TESTING CENTERS PURPOSE The purpose of the Rowan-Cabarrus Community College (RCCC) Testing Centers is to provide secure testing facilities and qualified and trained personnel for the administration of all College-supported testing.

The RCCC Testing Centers will adhere to guidelines which encourage high-quality professional operations, ethical methods, and fair administration procedures. Such guidelines are outlined in the Code of Fair Testing Practices in Education (2004), Associate of Testing Publishers-National College Testing Publisher (ATP-NCTA) Proctoring Best Practices (2015), professional directives from vendors and other approving test bodies, and policies consistent with the mission and goals of RCCC. The Testing Centers are located on the North and South campuses. Testing services are also provided offsite, which includes high school equivalency, placement, and certification testing.

PROCEDURE RESPONSIBILITIES The Director of Testing Centers reports to the Executive Director of Student Success Operation and Compliance, who reports to the Vice President of Student Success. The Director of Testing Centers has the primary responsibility for the management of the Centers. The Director of Testing Centers is the principal institutional and administrator of record contact for testing companies and vendors.

TEST TYPES Placement Testing RCCC will only use those placement tests currently approved by the North Carolina Community College System (NCCCS). Any additional test(s) utilized for placement purposes will be submitted for approval as required in the state testing policy.

RCCC will utilize the placement test cut scores implemented by the NCCCS to determine student proficiency and college readiness in reading, writing, and mathematics.

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All students enrolling in curriculum level programs containing developmental prerequisites must meet assessment requirements as outlined by the NCCCS. The student will receive a printed copy of the score report at the end of the test session. The score report will be used for advising and course selection purposes.

Students may request, in writing through the website, official documentation of test results be sent to another institution. Scores will not be emailed or mailed to the student.

Placement Test Retests Students may retest each section one time prior to enrolling in courses. Placement testing is not an option after the student begins coursework.

Retest fees will be charged, as approved by the Board of Trustees, and can be paid at the Navigation Station on either campus. The fee is non-refundable but can be applied toward a future retest if a test session needs to be rescheduled. The retest fee may be waived in extenuating circumstances as documented by the Director of Testing Centers.

Offsite Placement Testing In extreme extenuating circumstances, such as active military duty, students may request to complete placement testing for RCCC at a prior approved offsite location. The student should contact the Director of Testing Centers to plan for such testing.

High School Equivalency Testing The Testing Centers provide High School Equivalency (HSE) testing as approved by the NCCCS. HSE testing is coordinated through the Testing Center Chief HSE Examiner. The Chief HSE Examiner follows all NCCCS and vendor required guidelines for setup, security, administration, and scoring of HSE exams.

In collaboration with the Department of Public Safety, the Testing Centers also provide offsite HSE examinations for approved facilities. Scheduling is coordinated through the Executive Director of College and Career Readiness, Department of Public Safety, and Chief HSE Examiner.

Allied Health Admissions Testing Allied Health Program applicants are required to complete admissions testing as part of the competitive application process. The admissions testing is provided for those applicants through the RCCC Testing Centers.

Each health program determines the admissions testing that will best meet the department’s need in identifying qualified applicants. The Director of Testing Centers can assist with providing information regarding available tests and options for the program; however, the decision for the test required lies with

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the program. The health program, through the Allied Health Admissions Coordinator or other designated individual, will then meet with the Director of Testing Centers to provide information for testing needs.

The Director of Testing Centers will be responsible for managing the setup, implementation, and administration of the identified admissions testing, while also ensuring all testing-related contractual obligations with the vendor are fulfilled.

Allied Health Program applicants pay for the cost of the required exam and the student rate proctoring fee prior to sitting for the exam.

Academic Testing Online and paper-based academic testing will be provided, at no charge, to students who need to make-up an exam.

The instructor shall provide the conditions of testing and password information to the Director of Testing Centers. For paper-based testing, a Conditions of Testing form must be fully completed by the instructor and returned to any Testing Center staff member. A Conditions of Testing form should be completed for each separate exam – not for each student. The instructor should attach a list of students who are taking the same exam. Upon completion of the exam, the Testing Center staff will deliver a paper-based exam to the instructor’s mailbox or hold for pickup, dependent upon instructions on the Conditions of Testing form.

The Testing Centers will provide scratch paper and pencils for students. Any other testing aids allowed will need to be documented on the Conditions of Testing form.

Testing Center hours of availability for instructors will be published on the website. Students are expected to schedule appointments through the link provided on the website but are encouraged to contact the Testing Center for assistance if needed.

Correspondence (Academic or Employment) Testing RCCC Testing Centers will proctor correspondence or placement exams from other educational institutions or for employment purposes. Proctoring fees paid are non-refundable; however, candidates can reschedule an exam one time without penalty. After the allowable reschedule, candidates will forfeit the fee if the exam is not completed. Candidates should make arrangements with their educational institution or employer to have the test(s) emailed directly to the Director of Testing Centers or mailed to the following address.

Rowan-Cabarrus Community College Attn: Testing Center P.O. Box 1595 Salisbury, NC 28145

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Candidates will schedule appointments online through the website. It is the candidate’s responsibility to contact the Director of Testing Centers to determine if the exam or delivery instructions have arrived.

Exams are proctored by appointment only. If the exam has not been delivered or sent to RCCC, students will need to contact their school or employer and have the appropriate personnel contact the Director of Testing Centers.

Currently enrolled RCCC students will pay the student rate for correspondence tests from other institutions.

Certification Testing If a proctored certification examination is required for course completion through RCCC, certification proctoring fees will be waived. RCCC students will be charged the student proctoring rate for certification retests. If the examination is not required for the successful completion of the RCCC course, then a proctoring fee will apply. Individuals not enrolled will be charged a proctoring fee for certification exams unless a delivery fee is provided to RCCC through the testing vendor.

TESTING FEES Proctoring and retest fees are established by the RCCC Board of Trustees. Testing fees are set by the corresponding test vendor. All current proctoring and retest fees are published on the Testing Center website under each individual test section. Specific test fees are published through the vendor (i.e. Pearson VUE, ATI, etc.). All test fees are collected utilizing established College procedures (Student Tuition and Fees-B600.00.50.01.H and Payment Card Industry (PCI) Network Procedure-B600.00.40.01M).

TESTING CENTER ENVIRONMENT As noted in the NCTA Standards and Guidelines, the location, space, and layout of the testing environment are vital to student success. Equally important are the conditions under which tests are handled, stored, and administered. To maintain the integrity of the testing process, the following standards and guidelines will support test administration: 1. To assure the security of testing materials, all test materials are stored in a secure space to include: a. All testing materials are locked in secure cabinets. b. Secure cabinets are located within a locked room. c. Access is limited to authorized College personnel.

2. At each testing session, the Director of Testing Centers and/or staff must: a. Maintain a distraction-free testing environment; anticipate and avoid outside factors that may divert the attention of examinees. b. Consider room temperature; attempt to correct as needed. c. Assure adequate lighting (using established guidelines). d. Provide adequate test room(s)/space for the given volume.

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e. Provide seating and writing surfaces appropriate for test volume, test materials, candidate characteristics, Americans with Disabilities Act (ADA) compliance, and other special requirements. f. Seat examinees according to company/vendor specification, to limit their view of others’ work. g. As a best practice, maintain a proctor-to-candidate ratio that is no more than 1:15, unless otherwise specified by a testing vendor. h. Check the facility to assure readiness for testing. i. Follow the vendor-approved plan in the event of a testing irregularity.

3. Access to the RCCC test sites requires that: a. Adequate parking is available. b. ADA requirements are met.

4. Special Accommodations for Patrons: a. The RCCC Testing Centers provide approved accommodation for persons with disabilities. b. Testing accommodation must be documented and approved in advance. c. If the accommodation requires only modification that will not disturb others, such as a pillow or an oversized table, the person may be tested in a room with other examinees. d. If the accommodation requires extra time and/or any accommodation(s) that may distract other examinees, such as reading aloud, a separate room will be provided. e. For computerized testing: If a separate room is required but not available due to other test-takers, the RCCC testing centers’ staff will attempt to schedule the test outside of regular testing hours, so the entire center does not need to be shut down. If this is not possible, then the room will be used only for the accommodated testing, and the test company will pay for a minimum number of test stations, as specified by contract between the test center and test company.

5. Computer-Based Testing (CBT): Equipment and Space a. Hardware and software requirements for computerized testing will be set at a basic level that allows usage by multiple testing company programs. Test vendors wanting to utilize CBT centers are responsible for coordinating efforts among themselves to assure compliance with established base level requirements and adhere to accepted testing standards and practices. b. Specific equipment may be dedicated for use by one company’s programs, if agreed to by the Director of Testing Centers and companies, or some equipment may be designated for use by multiple companies. c. Testing space may be utilized by multiple test companies, either simultaneously or at different times, as desired by the Director of Testing Centers, provided that those companies’ requirements meet basic standards for its use and the Testing Centers comply with test program requirements.

TESTING PRACTICES Students/Test Candidates have certain responsibilities with their use of the RCCC testing facilities.

Students/Test Candidates agree to:

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1. Make an exam appointment as outlined by the specific test vendor.

2. Contact the Testing Center as early as possible to cancel an appointment if circumstances prevent keeping the appointment.

3. Arrive on time for the scheduled appointment. Failure to arrive when scheduled frequently impacts students who are scheduled for later times and sometimes limits the time available to complete the examination. Because of limited seating, after 15 minutes it will be assumed that the student is a “no show” and rescheduling may be necessary.

4. In an effort to minimize distraction to other test-takers, students are asked that restroom breaks be taken before entering the test room whenever possible. Students are not allowed to access cell phones or other electronic devices during breaks from all testing types. Most exam sponsors and vendors also have specific rules regarding restroom and other types of breaks. Test Candidates will be provided with that information prior to the administration of the test.

5. Only those items that are authorized by the instructor and/or vendor may be present during testing. A locker is provided for personal belongings (see Personal Belonging section below). Cell phones and other electronic devices must be turned off while stored. The examinee locks the cabinet and maintains possession of the key through the duration of the testing.

6. Only Testing Center staff are allowed in the testing room during test administration. Children, parents, spouses, friends, and helpers are not allowed in the testing room at any time.

7. The Testing Center staff may not help with the content of the exam. They may only answer questions about the administration of the exam.

Students Needing Special Accommodations The Testing Centers will provide approved accommodations as identified through the test vendor. Students are responsible for providing documentation in advance and as specified by the test vendor. Students are encouraged to contact the Testing Center for questions related to or assistance with this process.

1. When scheduling appointments, the student should consider the amount of time needed for test completion, if receiving extended time. Appointment spaces are set to two hours, so a student receiving more than two hours for test completion will need to schedule two consecutive appointments to ensure adequate space and time for his/her test session.

2. It is especially important to notify the Testing Center early for cancellations or changes if any special accommodations have been requested.

3. Students are only allowed the use of aids that have been specifically authorized by the test vendor.

4. Students with disabilities using the Testing Center are held to the same testing protocol as other students.

Identification Valid photo identification is required for all individuals testing in the Testing Centers. The identification must be non-expired and cannot be cracked, broken, or appear altered in any way. Identification will be checked upon arrival to the Testing Center. Acceptable photo identification includes:

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• • • • • • • • • •

A current driver’s license A state-issued ID A federal-issued ID A high school ID A college ID A current passport A tribal ID A naturalization card or certificate of citizenship (with photograph) A green card or VISA (with photograph) A military ID

Most testing vendors have specific identification requirements for test candidates, so this list might not encompass all allowable forms of identification for specific vendors. Proctors will refer and adhere to those requirements outlined by the testing vendor.

If there are questions or concerns regarding the identification presented for testing, the Director of Testing Centers will determine the acceptability of the identification.

Personal Belongings Secure lockers, locked in the Testing Centers, are provided for personal belongings. Cell phones and electronic devices along with large handbags, coats, smartwatches, google glasses, and backpacks are prohibited in the testing rooms. At check-in, test candidates will select a locker and key. The test candidate maintains possession of the key throughout the duration of testing. The test candidate will obtain personal items and return the key prior to departure.

Calculators The Testing Centers provide calculators for placement testing purposes. The calculator is issued to the student during the check-in process. Students must return the calculators to the Testing Center Specialist upon completion of testing. Calculators identified as approved by the instructor will be allowed for academic test purposes. The memory will be cleared upon arrival if required by the instructor.

Other test vendors have specific guidelines for calculator usage. Those individual guidelines will be reviewed with the candidate upon arrival for the test session.

Misconduct and Academic Dishonesty If the Testing Center staff observe misconduct or disruption, the candidate may be asked to stop the specific action or behavior. The candidate’s refusal to end the behavior may result in the candidate being dismissed from the Testing Center. Test dishonesty will be reported following either the vendor protocol or the RCCC Campus Code of Conduct. Acts of misconduct or dishonesty will be documented (incident

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report) and may invalidate the test or test results.

Misconduct or dishonesty may include, but is not limited to, the following behaviors: • Giving or receiving assistance of any kind • Taking or attempting to take the same exam more than once during a testing session • Attempting to take an examination for someone else (proxy testing) • Using any prohibited aids (this includes Internet sites, computer calculator, etc.)

• Failure to follow instructions • Causing a disturbance of any kind • Removing or attempting to remove test questions, responses, or notes • Attempting to remove scratch paper • Tampering with the computer • Attempting to use the computer for any reason other than testing HISTORICAL NOTE Former procedure numbers: 6.5, 6.15

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: B600.00.50.01.X Date Adopted: February 1995 Date Revised: September 2007 Date Revised: July 2021

WELLNESS CENTER SERVICES PURPOSE To describe the parameters of services offered under the Wellness Center provided at RowanCabarrus Community College.

RESPONSIBILITIES 1. The Director of Student Support Services, under the direction of the Vice President of Student Success Services, is responsible for developing, implementing, coordinating, and monitoring wellness center services to include food pantry support, Title IX confidential source, connection to community resources, time management and stress management techniques, and conflict resolution, and acute counseling services at RCCC. 2. Within the wellness center, licensed clinical mental health counselors (LCMHC) are responsible for providing acute counseling services to students and prospective students, as needed. Wellness center staff make referrals for additional counseling sessions through the College’s student assistance program (SAP) in partnership with an external agency.

3. Those who seek or are referred to wellness center services are responsible for scheduling appointments. Counseling services at RCCC are offered strictly in support of the purpose and goals of the college as stated in the RCCC General Catalog and the American Counseling Association’s current code of ethics. RCCC recognizes the potential dual relationship related to counselors supporting both the role of institution and the role of students. Each counselor is responsible for seeking appropriate guidance and the institution is responsible for providing appropriate supervision and guidance related to potential dual relationships.

PROCEDURES 1. Wellness center services are available through the Division of Student Success Services

at each main campus and are available on an as-needed basis to students and prospective students. The staff is comprised of qualified professionals to help individuals assess and

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understand their personal issues, abilities, aptitudes, interests, and other characteristics.

Services are available in support of instruction at Rowan-Cabarrus. Staff make referrals through the Student Assistance Program to meet counseling service demands.

2. Wellness center services are available both day and evening at campuses as well as virtually.

HISTORICAL NOTE Former Procedure Numbers: 7.26

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised:

B600.00.50.01.XXX November 2016 September 2024

CONSULTATION, ASSESSMENT, RESOURCES & EDUCATION, CARE TEAM (BEHAVIORIAL INTERVENTION TEAM) PURPOSE Rowan-Cabarrus Community College is committed to providing a safe learning environment for all students and a safe working environment of all employees. The purpose of the CARE Team is to identify, assess, and monitor student behavior described as concerning or threatening at a moderate or extreme level. In response, the CARE Team will recommend and monitor timely interventions intended to protect the welfare of the student and the safety of the college community.

BACKGROUND Most students who display concerning or threatening behavior do not pose a risk to the larger community when the context of the behavior is understood. However, most campus-based multi-victim targeted active violence events involve some prior warning. A threat assessment or behavioral intervention procedure identifies the process by which concerning or threatening behavior may be evaluated and a specific intervention identified. The following components are critical to all behavioral intervention plans: 1.

2.

3.

4.

A clear avenue for students, faculty, and staff to report concerning or threatening behavior (reporting) A timely and structured investigative response (assessment) A centralized process for incident documentation (tracking) A case management plan (intervention and follow-up)

A behavioral intervention process begins with an investigation of the context in which the concerning or threatening behavior occurred along with any precipitating conflict, problem, or distress. The level of threat potential is then based on behavioral evidence of capacity and intent to act.

Using all available information along with an evaluation rubric, the CARE Team will then offer recommendations for intervention and case management that may include the use of campus and/or community resources along with possible student conduct code or law enforcement action.

CORE MEMBERSHIP

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Executive Director(s) of Student Success Services, Title IX Coordinator Conduct Officer Director of Campus Health, Security and Safety Director of Student Support Services Program Chair for Social and Human Services Technology Each team member will be responsible for a designee to participate in their absence.

Additional members may be included as needed depending on the situation.

Additional Membership Office of Human Resources Executive Director of Pre-College Studies Director Student Life and Leadership Office of Accessibility Coordinator TRIO Coordinator Case Manager for Basic Needs and Community Partnerships Director of Financial Aid Psychology Faculty PROCEDURE Reports of Concerning Behavior All students, faculty, staff, and community patrons are highly encouraged to report, using the online forms, any behavior viewed as concerning, worrisome, disruptive, threatening or distressing. Emergencies or situations that require immediate intervention should be communicated through Campus Security or the Navigation Station (Campus Emergency Telephone - Extension 7600).

The CARE Team will maintain and monitor an online reporting form. Students, employees, and patrons will be encouraged to report through the online form. However, reports will also be collected from other sources such as campus security, the Navigation Station, or email notification. Anonymous reports are accepted, but any response or action may be limited by the information provided.

Notice of reports will be sent through the online reporting and incident management system directly to the Executive Director of Student Services, Civility and Director of Campus Safety and Security.

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When a report has been identified as complete, a case file will be created for documentation and tracking. All CARE Team members will be notified once the case file is created.

Additional personnel and resources will be notified based on an initial assessment of the report.

Executive Director of Human Resources will be notified of any concerns involving employees. With high-risk reports, the President’s Office and Cabinet will also be notified through the appropriate chain of supervision.

Case documentation will be recorded and maintained through the online incident management system. Specific documentation may include initial reports, contact information, communications with involved parties, incident data, risk determination, and any actions or interventions.

Investigation/Data Gathering The process of initial review and assessment will include data gathering from any or all of the following sources: • • • • •

College Records Law Enforcement Records Social Media or Web Search Discussion/Interview with Reporting Party or Witnesses Discussion/Interview with Responding Party

Information gathered will be evaluated using a standardized risk or threat assessment tool (i.e., National Behavioral Intervention Team Association Threat Assessment Tool).

Determination of Actions One of three actions will be determined based on data gathering and risk assessment: • • •

No action deemed as necessary (close case) Monitor those involved; No immediate action Issuance of a specific intervention or sanction

Intervention Actions Intervention Actions may be initiated following the initial assessment. The intent of all Intervention Actions will be to the ensure safety of all parties, limit retaliation, and stop any future disruption, harm, or prohibited conduct. Employee interventions are the responsibility of Human Resources.

Interventions involving students or community patrons may include, but are not limited to, the 126 following:

• • • • • • • • • • • • • • • •

Alternative course completion options (e.g., online, arranged section, independent study) Adjustment to campus work or class schedules Rescheduling an academic assignment or test Campus based support service intervention Community based support service intervention Transfer to another course section or class Excused Absence or Course Incomplete Withdrawal or Medical Withdrawal A “No Contact” directive (includes all parties to have no verbal, electronic, written, or third-party communication) Restrictive or limited campus access Assistance to obtain a protection order, a no-contact order, or a request for involuntary evaluation Interim Suspension or Suspension (Campus Code of Conduct) Psychological Evaluation (licensed professional) as a condition for return from suspension or for continued enrollment EAP referral as a condition for return from suspension or for continued enrollment Issuance of trespass order Law enforcement action

Interventions involving either students or community patrons may also include disciplinary action through the Campus Code of Conduct. Those who believe an intervention to be unfair may appeal action based on the process described in the Campus Code of Conduct or following the Student Grievance process.

Notification Notification process will be based on the risk assessment and interventions issued. Low risk notification will include: • • • •

Involved student will be notified through the online incident management system The Registrar will be notified of restrictions to be documented in the student’s record Individuals impacted by will be notified through the online incident management system Campus Security

High risk notification will include the case of a high-risk threat:

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• • •

Individuals directly impacted will be notified directly (in-person, by telephone, by emergency contact, by law enforcement, etc.)

Director of Campus Safety and Security will be notified for possible timely warning communication and for on-campus support.

Education and Awareness

Annually, then CARE Team is responsible for developing and presenting a variety of awareness activities that promote and encourage students, faculty, staff, and community patrons to report any concerning or threatening behavior. Awareness activities may include, but are not limited to, group presentations, webpage updates, email communications, and the distribution of flyers, cards, and signs.

Evaluation The CARE Team will provide a report in February and August to the President’s Cabinet. The report should include a summary of received reports, case outcomes, and interventions, along with a summary of educational and awareness activities. An overall evaluation of the activities and any recommendations for procedural changes will also be provided.

CARE Team Meetings The CARE Team will meet weekly to review current cases, monitor open cases, and evaluate intervention plans. Educational and awareness activities will be reviewed and evaluated as well.

In the event of a high-risk report, an emergency meeting may be called to review any initial assessment, plan specific interventions, and evaluate impact.

AUTHORITY The School Shooter: A Threat Assessment Perspective, Federal Bureau of Investigation (1999).

Threat Assessment in Schools: a guide to managing threatening situations and creating safe school climates, US Secret Service and US Department of Education – Safe Schools Initiative (2004) The Report of the Campus Safety Task Force presented to Attorney General Roy Cooper, State of North Carolina (2008).

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2nd Generation Behavioral Intervention Best Practices, NCHERM (2009) National Behavioral Intervention Team Association (NaBITA) Threat Assessment Tool (2014) Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised

B600.00.50.01.WWW November 2016 May 2019 June 2021

Office of Accessibility – Services for Students PURPOSE Rowan-Cabarrus Community College complies with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 by prohibiting discrimination or exclusion based on disability. These laws state that “no otherwise qualified individual with a disability shall, solely by reason of his/her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity of a public entity.” The college practice, procedure and implementation is based on guidance from federal law, the United States Department of Education Office of Civil Rights.

In a post-secondary education setting, the term "otherwise qualified” means "a person who meets the academic and technical standards requisite to admission or participation in the education program or activity, with or without reasonable modifications to rules, policies or practices; the removal of architectural, communication or transportation barriers; or the provision of auxiliary aids and services."

A "person with a disability" is defined as "any person who 1) has a physical or mental impairment which substantially limits one or more major life activities [including walking, seeing, hearing, speaking, breathing, learning, and working], 2) has a record of such an impairment, or 3) is regarded as having such an impairment."

PROCEDURE The Office of Accessibility is responsible for working with students with disabilities to determine and implement accommodations based on supporting documentation provided by student.

It is the responsibility of the Office of Accessibility staff to: • • • •

Maintain a caseload of students Determine student eligibility for services in accordance with ADA law Assist with accommodation planning Collaborate with students, faculty, staff and outside agencies contracted by the

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•

college to ensure accommodations are provided in a timely and effective manner Maintain student documentation and ensure processes comply with FERPA guidelines

It is the students’ responsibility to: • • • • •

Make a disability known to the Office of Accessibility either via email or intake form Submit supporting disability documentation Request accommodations each semester and with as much advance notice as possible Maintain communication with instructors and the Office of Accessibility staff as to the implementation and effectiveness of an accommodation Report any concern regarding their accommodation plan to the Office of Accessibility immediately

Students must adhere to the RCCC Students Behavior Standard (described in the RCCC Catalog and Student Handbook) regardless of ability or disability.

DOCUMENTATION GUIDELINES Supporting disability documentation can include medical records, psycho-educational testing and school records. Students with disabilities requesting accommodations or special assistance are required by the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act to provide documentation describing a specific disability. Documentation must be provided by an appropriate professional (psychologist, medical doctor, audiologist, ophthalmologist, etc.) and should include the following six elements (appropriate to the disability): 1. A diagnostic statement identifying the disability, a date for the current evaluation, and the date of the original evaluation (whenever possible).

2. A description of the diagnostic tests, methods and criteria used in the evaluation.

Standard scores should be included for specific learning disabilities.

3. A description of the functional impact of the disability (that is, the effect on learning and classroom performance or participation) including specific test results and the evaluator’s narrative interpretation.

4. A description of any relevant treatment and/or assistive devices currently prescribed or in use.

5. A recommendation for classroom accommodations or services.

6. The name and signature of the professional who completed the evaluation along with their credentials and contact information.

Documentation may also include suggestions for compensatory strategies, adaptive devices, or other support services that would benefit the student.

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Documentation will remain confidential and will be maintained by the Office of Accessibility.

This information will be considered confidential and is to be shared within the institution on a need- to-know basis only. Disability records may be destroyed five years after the student’s last enrollment. These documents are exempt of the Public Information Law. ACCOMMODATIONS Upon a student’s request for accommodation and a review of appropriate documentation, the student and an Office of Accessibility advisor will develop an accommodation plan in consultation with faculty as appropriate or necessary. The plan will outline specific accommodations or adjustments. These may include physical, testing, instructional, academic support and/or equipment accommodations.

• • • • •

The accommodation plan must be reviewed and/or updated with each semester registration.

Accommodations are not automatic and must be requested in advance.

Accommodations will not be granted retroactively.

Accommodations must be reasonable; they cannot alter a fundamental standard or objective of a course.

RCCC does not provide services of a personal nature outside of the classroom.

Arrangements for personal services are the student’s responsibility.

All students are expected to comply with college policies and regulations as outlined in the RCCC Catalog/Student Handbook.

INSTRUCTOR NOTIFICATION Instructor notification is not automatic and must be initiated by the student every semester in a meeting with the Office of Accessibility. Following class registration, the student must request an accommodation notification through the Office of Accessibility. The accommodation notification will include all accommodations that the student has been approved for through the Office of Accessibility.

ACCESSIBLE SERVICES, MATERIALS, AND EQUIPMENT Notetaking: Students with specific functional limitations may request assistance with classroom notes. A determination of the method for obtaining classroom notes is based on disability documentation, course format and the course instructor’s recommendation. Classroom notes will generally be obtained by the utilization of a digital recorder or a volunteer classmate.

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Carbonless duplication paper is available upon request through The Office of Accessibility as well as a photocopy machine. Students are generally responsible for providing and operating the digital recorder along with the batteries. The Office of Accessibility does have a limited number of digital recorders available in case of emergency.

When presenting an Accommodation Notification form, the student informs the instructor that notes will be needed and asks for assistance to identify a volunteer. In the event that either the volunteer system or digital recorder is not successful, immediately contact The Office of Accessibility. A volunteer note-taker or digital recorder does not excuse poor class attendance.

Students receiving class notes accommodation should not expect notes for days missed.

Alternative Testing: Testing accommodations, based on disability documentation, may include extended time, reduced distraction environment, test scribe, test reader, computer use for written exams, enlarged print or use of a calculator. The student is expected to make arrangements, at least two class days in advance, through the course instructor and the Office of Accessibility if utilizing read aloud, scribe, or single testing room. Actual test accommodations may be provided through the Office of Accessibility, or the Testing Center based on the specific arrangements made by the student and course instructor. Use of the Testing Center requires the student to schedule online via the Testing Center webpage. The instructor will be notified if the student is absent at the scheduled time.

Accessible Textbooks: Students whose documentation supports an accommodation for textbooks in an alternate format should contact the Office of Accessibility as soon as possible following registration as availability of alternate format material may be limited. The student must submit a copy of their course schedule and list of textbooks with ISBN numbers to the Office of Accessibility.

In converting printed text into alternate form, the Office of Accessibility will try to honor the students’ preference. However, depending on the time of the request, the availability of materials, the volume of materials, and the expected time for return, adjustments may be necessary. Such adjustment may include the student using appropriate technology to assist him or her (CCTV or screen reading software).

Requests for accessible materials will be processed in the order in which they are received.

Receipts of textbook purchase must be submitted for materials to be released to the student.

Interpreters: Interpretation and transliteration services will be arranged for qualifying deaf and hearingimpaired students for scheduled classes, labs, scheduled student activities, and appointments.

Every attempt will be made to honor a students’ communication preference; however, other

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arrangements may be made depending on the time of advanced notice and availability of interpreters.

Student Responsibilities: • Submit request so services can be arranged as soon as possible. Last minute requests (those submitted less than 72 business hours in advance) cannot be guaranteed.

• Requests must be in writing and include the date, start and end time of class/activity, and room number/location.

• If a student plans to be absent, makes any schedule changes, or finds that services are not needed, they must cancel arrangements within 24 hours through The Office of Accessibility.

• Inform The Office of Accessibility of any difficulty or inconsistencies in Interpreter or CART services as soon as they occur.

In the event of an unreported absence, the interpreter will wait 15 minutes following the scheduled class start time. The interpreter will not remain in the classroom when the student is absent. If the student fails to arrive by the second class period in the same day, the interpreter may leave campus. After three unreported absences, interpreter services will be temporarily suspended. If this occurs, students should refer to the no-show policy and will be notified in writing. Students will be expected to obtain materials in the same manner as other students following an absence.

“No-Show” for Interpreting Services: If an interpreter or speech-to-text services have been requested and the student knows they will be unable to attend class, the student should provide at least 24 hours advanced notice so that the interpreter can be informed. In some situations, students may not be able to provide 24 hours’ notice; however, any advanced notice is considered sufficient. Failure to provide any advanced notice is considered a “no- show”. To give advance notice a student may call or email the Office of Accessibility.

Failure to provide notice will result in the following actions: • First “No-show”: An email will be sent to remind the student of the policy and appropriate procedures.

• Second “No-show”: An email will be sent to the student informing the student that they have two “No-Shows”. In addition, the letter will remind the student of the policy and the appropriate procedures.

• Third “No-show”: Services will automatically be temporarily suspended, and an email will be sent to the student informing the student of the policy and the appropriate procedure. Services will remain suspended until the student makes an appointment and meets with an Advisor in the Office of Accessibility to reinstate services.

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Adaptive Equipment: Various adaptive equipment or software for on-campus use can be made available to qualified students as a part of a specific classroom accommodation plan. However, any prescriptive or personal devices, including those for home use, are the responsibility of the student.

As a part of the accommodation plan, the qualified student will be able to sign out equipment from the Office of Accessibility, via a check-in and check-out sheet at the Navigation Station on a daily basis, for use on campus. Other equipment, such as software or computer and technical equipment, will be available in the assigned classroom or LRC as requested by student.

An eligible student with a disability has the option to loan equipment for use at home, per semester enrolled, with the understanding that they are responsible for the equipment/materials signed out on the loan agreement signed in office with The Office of Accessibility.

Equipment/materials must be relevant and consistent with what is required for use in the specific course. It is the student’s responsibility to take care of all equipment/material and to return it in good condition to The Office of Accessibility at the end of each semester as soon as course work is completed.

In the event the loaned equipment/material is lost, stolen, or damaged the student will be billed replacement costs at the end of each semester. In addition, a hold will be placed on the students’ record preventing registering for classes and requesting transcripts until equipment is returned or replaced.

Personal Attendants/Personal Care Providers (PCP’s): Students are responsible for providing their own personal health and hygiene needs along with their mobility needs within the classroom and around campus.

Due to regulations and space limitations, personal attendants generally may not attend class with the registered student unless the accommodation is supported by disability documentation and is included in the student accommodation plan.

Emotional Support Animal: Students requesting the use an Emotional Support Animal as an accommodation for disability must provide appropriate documentation from a licensed healthcare professional to the Office of Accessibility. Notice in advance is required to allow review and verification of student documentation along with verification of all vaccinations and the health of the animal including all the necessary licensing. Any potential impact on others or the activity will be

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evaluated including possible effect on persons with allergies to animal hair or dander. For additional information, please refer to the B600.00.50.01.YYY procedure for Service/Support Animals on Campus.

Attendance Accommodation Request: Flexibility with attendance is determined on a case by case basis and cannot alter the essential requirements of the course. If attendance was not in the original accommodation request, a new accommodation will have to be issued for this section of the procedure to be relevant.

Determination of the essential requirements require the following questions to be answered by the course instructor in collaboration with the program chair and dean. These questions are provided by the Office of Civil Rights to guide an objective and thoughtful decision making process which will withstand scrutiny of DOE and OCR. • • • • • •

Is there regular interaction between students and instructor as well as among the students themselves?

Do student contributions in class constitute a significant component of learning process?

Does the fundamental nature of the course rely upon student participation as an essential method of learning?

To what degree does a student’s failure to attend class constitute a significant loss of the educational experience of other students in the class?

What does the course description and syllabus say regarding attendance?

What is the method by which the final course grade is calculated?

If determined to be reasonable, students are responsible for contacting instructor as soon as possible when a disability-related absence has occurred.

Parking: Accessible parking is available in accordance with the state and federal regulations. Students are required to follow all appropriate regulations and to have North Carolina-issued permit visible when parked in an accessible or handicapped space.

Accessible parking is accessed on a first come, first served basis. Any student wishing to address accessible parking issues should contact the Office of Accessibility.

Grievances: Students who believe they have been discriminated against on the basis of a disability should attempt to resolve the problem informally with The Office of Accessibility. Concerns regarding a specific accommodation will be resolved with the involvement of the student and

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the appropriate instructor, Program Head, Academic Dean, Academic Vice President, and Vice President of Student Success Services. If a concern cannot be resolved to the student’s satisfaction, the student should utilize the Student Grievance process as outlined in the RCCC College Catalog/Student Handbook.

Program Evaluation: The Office of Accessibility will consult with faculty and staff with regard to evaluating services at RCCC for students with disabilities and recommending changes in policies, procedures and services as appropriate. The Office of Accessibility will provide guidance and support to both faculty and staff in providing services for students with disabilities and will provide in-service training and information to RCCC faculty and staff as appropriate.

Professional consultants in the area of services for students with disabilities may be utilized in specific cases and in staff development efforts.

AUTHORITY United States Department of Education, Office of Civil Rights. Section 504 of the Rehabilitation Act of 1973 Americans with Disabilities Act of 1990.

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: B600.00.50.01.YYY Date Adopted: November 2016 Date Revised: February 2017 Date Revised: July 2022

SERVICE/SUPPORT ANIMALS ON CAMPUS FOR STUDENTS PURPOSE Rowan-Cabarrus Community College permits animals on the campus for a specific educational purpose (i.e., educational demonstration, service training, etc.), or when an animal provides a specific service or task to an individual with a disability. The following procedure articulates the conditions under which animals for students and prospective students are permitted oncampus related to disability. The types of animals covered include: 1. Service Animal 2. Services Animal-in-Training 3. Emotional Support Animal BACKGROUND The Americans with Disabilities Act (ADA) provides that public entities must allow people with disabilities to use Service Animals in all areas of the facility where members of the public are normally permitted access.

North Carolina law [N.C.G.S. § 168-4.2] imposes a similar requirement, and further provides a Service Animal-in-Training may be brought into the premises of entities that serve the public “for the purpose of training when the animal is accompanied by a person who is training the service animal and the animal wears a collar and leash, harness, or cape that identifies the animal as a service animal in training.” In addition, North Carolina law prohibits 1) any fee for the use of the service animal; and 2) any attempt to obtain access for an animal under the false pretense as a Service Animal.

DEFINITIONS 1. Service Animal - Service Animals are individually trained to perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. The tasks performed by a Service Animal must be directly related to the handler’s disability. Examples of service tasks include, but are

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not limited to, assisting individuals who are blind or have low vision with navigation, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals of potential allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors [28C.F.R. § 35.104].

2. Service Animal-in-Training - Service Animal-in-Training refer to animals that are being trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.

3. Emotional Support Animal - Emotional Support Animals are non-service animals selected or prescribed to an individual with a disability by a healthcare or mental health professional to assist with a significant part in a person’s treatment process (i.e., alleviating the symptoms). An emotional support animal does not assist a person with a disability with activities of daily living, and does not accompany a person with a disability at all times [28 C.F.R. § 35.104; Fair Housing & Equal Opportunity Notice HEO-2013-01] 4. Persons with a Disability - An individual with a disability refers to a person with a physical or mental impairment that substantially limits one or more of the major life activities of such individual; a record of such an impairment; or being regarded as having such an impairment [28 C.F.R. § 35.104] PROCEDURE SERVICE ANIMALS (Including Service Animals-in-Training) Any individual using a Service Animal at Rowan Cabarrus Community College is not required to make a request, submit documentation, or disclose the use of a Service Animal to the Office of Accessibility [28 C.F.R. § 35.136 (f)].

If an individual’s need for a Service Animal and the qualifications of the animal are not obvious, the individual may be asked: 1. whether the animal is required because of a disability; and 2. what work or task the animal has been individually trained to perform.

If the response is affirmative to the first question and the individual describes an appropriate related task (i.e., guiding, alerting, retrieving, moving, etc.), the animal may remain on campus

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without documentation or additional permission. Asking any additional questions or asking for additional information may be considered discriminatory; therefore, may be illegal [28 C.F.R.§ 35.136 (f)].

Inquiries regarding the animal may not be made if the task performed is readily apparent along the animals training to perform the task.

A Service Animal may be excluded from campus, classrooms, or other facilities when: 1. The animal’s behavior poses a direct threat to the health or safety of others; 2. The animal is out of control and the animal’s handler does not take effective action to control it; 3. The animal is not housebroken; 4. The animal’s behavior fundamentally alters the nature of the programs, services, facilities, privileges, or accommodations at issue; or 5. If a Service Animal is properly excluded, the individual with a disability shall be given the opportunity to participate in the service, program, or activity without having the Service Animal on the premises [28 C.F.R. § 35.136(c)].

"Allergies and fear of dogs are not valid reasons for denying access or refusing service to people using service animals. When a person who is allergic to dog dander and a person who uses a service animal must spend time in the same room or facility, for example, in a school classroom or at a homeless shelter, they both should be accommodated by assigning them, if possible, to different locations within the room or different rooms in the facility.

A person with a disability cannot be asked to remove his service animal from the premises unless: (1) the dog is out of control and the handler does not take effective action to control it or (2) the dog is not housebroken. When there is a legitimate reason to ask that a service animal be removed, staff must offer the person with the disability the opportunity to obtain goods or services without the animal’s presence." [28 C.F.R. § 35.136(c)].

An individual with a disability will not be required to [28 C.F.R. § 35.136 (h)]: 1. pay a surcharge related to the use of a Service Animal, even if people accompanied by pets are required to pay fees; or 2. comply with other requirements generally not applicable to people without pets.

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EMOTIONAL SUPPORT ANIMAL Students requesting the use of an Emotional Support Animal as an accommodation for disability must provide appropriate documentation from a licensed healthcare professional to the Office of Accessibility Services. Employees requesting use must provide documentation to the Human Resources Office. Notice in advance is required to allow review and verification of student documentation along with verification of all vaccinations and the health of the animal including all the necessary licensing. Any potential impact on others or the activity will be evaluated including possible effect on persons with allergies to animal hair or dander.

1. At a minimum, documentation should include the following: 2. A diagnostic statement describing the disability.

3. A clear description of the current impact and functional limitations resulting from the disability.

4. A statement indicating that Emotional Support Animal has been prescribed for treatment purposes.

5. A statement indicating the Emotional Support Animal is necessary to help alleviate symptoms associated with the identified disability or condition so to enable access and/or participation in a campus-based activity.

6. A description of the service(s) that the animal will provide.

7. Any additional rationale or statement to support the accommodation.

8. The healthcare professional signature and contact information, on professional letterhead, including licensing identification.

HANDLER RESPONSIBILITIES All animals brought onto campus grounds must be licensed and fully inoculated in accordance with county animal law regulations.

All animals brought onto campus grounds must be under the control of the owner/handler at all times, and must be restrained by a leash or other appropriate device that does not exceed 6 feet in length.

However, a service animal may not be on a leash or other appropriate device if the handler is 1) unable to because of a disability to use a harness, leash, or other tether; or 2) the use of a harness, leash or other tether would interfere with the service animal’s safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler’s control (i.e., voice commands, signals, or other effective means) [28 C.F.R. § 35.136 (d)]

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At any time, should the condition, health, or behavior of any animal on campus is deemed to be a threat to the health or safety of any member of the campus community or to any other animal, then that animal may be removed from campus in a manner deemed necessary and appropriate by College officials.

EMPLOYEE RESPONSIBILITIES If an individual’s need for a Service Animal and the qualifications of the animal are not obvious, the individual may be asked: 1. whether the animal is required because of a disability; and 2. what work or task the animal has been individually trained to perform.

Employees are not required to ask the questions above of students regarding their animal but can ask for the student’s name and make a referral to the Office of Accessibility. Employees should contact the Office of Accessibility with any questions regarding students with animals on campus.

AUTHORITY United States Department of Education, Office of Civil Rights North Carolina General Statute § 168-4.2 Americans with Disability Act (ADA) Code of Federal Regulations (CFR) § 35.104; § 35.136

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.II April 1979 February 1995 September 2005 February 2015 June 2021

STUDENT GOVERNMENT ASSOCIATION PURPOSE To set forth the authorization, establishment, and function of the Student Government Association.

BACKGROUND Rowan-Cabarrus Community College has a Student Government Association (SGA) which is approved by the administration. The Student Government Association gives the student an opportunity to gain practical experience in the democratic process through participation in a program of self-governance.

The purpose of the SGA is to provide a means of responsible and effective student participation in the organization and control of student affairs.

PROCEDURE All students paying an activity fee and in good standing with the college are members of SGA and have the chance to participate in the organization and control of student affairs. Students are required to pay the established student activity fee for each semester as approved by the Board of Trustees.

• The activity fee collected is used by the SGA to support the planning and promotion of activities for all students.

• Faculty and student support of this organization is encouraged.

• The SGA Constitution is the governing document.

RESPONSIBILITIES 1. The Student Government Association is a student lead and student governed body.

2. The Director of Student Life and Leadership, under the supervision of the Vice President of Student Success Services, is responsible for advising the Student Government Association (SGA) and for assisting with the interface between the SGA, the faculty, and administration of Rowan-Cabarrus.

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3. The SGA is responsible for activities that are the concern of the student body. The SGA shall decide what activities are to be undertaken and shall present its planned activities to the Vice President Student Success Services for approval. In matters which require arbitration beyond the Vice President of Student Success Services level, the College President will hear the matter.

4. The Student Government Association approves the annual chartering of student organizations.

5. The SGA President is a non-voting member of the Rowan-Cabarrus Community College Board of Trustees AUTHORITY State Board Code 1E SBCCC 700.2 Student Activity Fees HISTORICAL NOTE Former Procedure Number: 7.9 & 7.41

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.50.01.JJ January 1969 February 1982 September 2007 November 2022

Co-Curricular Travel PURPOSE To provide students with the opportunity to participate in activities off campus.

RESPONSIBILITIES 1. The responsibility for monitoring overall co-curricular travel rests with the Director of Student Life and Leadership.

2. The Director of Student Life and Leadership is responsible for facilities, transportation, collection and disbursement of funds, and reviewing and approving required documentation to support co-curricular travel at Rowan-Cabarrus Community College .

3. The Executive Director of Student Success provides secondary approval, with Vice President of Student Success providing final approval for in-state travel. If travel is outof-state, the College President provides final authorization.

4. Club and campus organization advisors, faculty and the student activities coordinators in the Student Life and Leadership Department are responsible for scheduling and coordinating co-curricular travel for students and for completing all forms necessary before the activity is held.

PROCEDURES Forms to be completed pursuant to co-curricular travel include one or more of the following: • Student Travel Authorization - pursuant to the College Procedure B600.00.70.01.Z Field Trip and Other Off-Campus College Sponsored Activities • Emergency Information Form • Acknowledgement of Behavior Standards • Request for College Vehicle - pursuant to College Procedure B600.00.10.01.Q - Use of RCCC Passenger Vehicles • Meal Stipend Request - meals stipends are requested when completing the electronic travel authorization form. Meal stipends are based on the NC state rates for distribution If a student elects to travel separately, a waiver of college sponsorship and responsibility form must be completed.

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HISTORICAL NOTE Former Procedure Numbers: 7.42

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding President

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.50.01.RR January 1995 August 2005 June 2021

STUDENT ORGANIZATIONS PURPOSE To provide guidelines and procedures for establishing and chartering student organizations at RowanCabarrus Community College. To assure that student organizations are carefully developed with purpose and functions appropriate to an institution of higher learning.

RESPONSIBILITIES 1. All students and employees are responsible for following these procedures when proposing that a student organization be established and chartered.

2. The Director of Student Life and Leadership is responsible for coordinating the review of student organization proposals in accordance with these procedures.

3. In accordance with its constitution, the College’s Student Government Association (SGA) is responsible for reviewing student organization proposals under the direction of the Director Student Life and Leadership.

PROCEDURE 1. Student organizations play a valuable role by providing students with opportunities to experience governance, promote good citizenship, and participate in additional professional activities which enhance learning in their field of study. However, all new proposed student organizations must be established under the supervision and direction of the Director of Student Life and Leadership and the SGA. 2. Students planning to establish an organization should contact Director of Student Life and Leadership to obtain and complete a Proposal for Establishing a Student Organization form. The Director of Student Life and Leadership will provide appropriate assistance in completing this form and will coordinate review of the proposal.

HISTORICAL NOTE Former procedure numbers: 7.902, 7.43 Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Policy Number: Date Adopted: Date Revised: Date Revised:

B600.00.12.01 January 2010 September 2013 June 2022

SMOKE AND TOBACCO FREE CAMPUS PURPOSE To set forth Rowan-Cabarrus Community College’s policy to provide its students, employees, and visitors with a safe and healthy environment. Being aware of the health hazards associated with smoking and the use of other tobacco products, the Board of Trustees resolves that the college provide a smoke-free and tobacco-free environment. The college recognizes that it has legal authority to prohibit tobacco use pursuant to G.S. 143-599.

POLICY Effective August 1, 2010, the College prohibits tobacco, smoking, or use of smoking products on campuses including in all buildings, facilities, college vehicles, walkways, out-of-doors areas, campus grounds, and parking lots by all students, staff, faculty, and visitors. “Tobacco" as used in this policy refers to all tobacco products including smokeless (chewing) tobacco.

“Smoking" as used in this policy means smoking any substance, including but not limited to, tobacco, cloves or marijuana. "Smoking Products" include, but are not limited to, cigarettes, bidis, kreteks, e-cigarettes, cigars, pipes, hookahs, etc.). The College prohibits the use of all ecigarettes and tobacco products on college-owned or leased property and vehicles.

The sale or free distribution of tobacco products, including merchandise, on campus or at college sponsored events is prohibited. All faculty and staff shall be responsible for monitoring and assisting with compliance. Guests at Rowan-Cabarrus Community College shall be informed of the policy and are expected to comply.

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Policy Number: Date Adopted: Date Revised: Date Revised: Date Revised:

B600.00.25.06 December 2013 June 2015 April 2019 May 2024

CAMPUS SAFETY & SECURITY PURPOSE Rowan-Cabarrus Community College is committed to maintaining a safe and secure environment at its campuses, facilities, and off-site College-sponsored events so visitors, students, faculty, and staff may pursue their educational and support activities free from concern for their well-being.

BACKGROUND This policy addresses several different aspects of Campus Safety & Security, seeking to ensure compliance with directives addressed in the following specifically: 1. The US Congress enacted the Jeanne Clery Disclosure of Campus Policy and Campus Crime Statistics Act: 20 U.S.C. 1092(f). The Clery Act requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses and to issue timely warnings to the campus community anytime an ongoing condition exists that would pose a significant threat to safety and security. The Clery Act is impacted by provisions of Title IX of the Civil Rights Act of 1964 and by the Violence Against Women Act, with amendments from March 7, 2013.

2. Presidential Policy Directive/PPD-8 National Preparedness, signed March 30, 2011, directs that public agencies shall broadly embrace the National Preparedness System (NPS) as promulgated by the Department of Homeland Security.

3. The North Carolina General Assembly has enacted various statutes that prohibit the possession of dangerous weapons and contraband on college campuses and has delegated to administrative rule-making authorities of the state the authorization to

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create and amend various rules and practices to promote safety and security at all public educational facilities.

POLICY Understanding the importance of ensuring the campus safety and security of all persons associated with the College and the requirements established by law, the Board of Trustees direct the President as follows: 1. The College shall comply with all applicable Laws and Statutes addressing Campus Safety and Security, with particular focus on the Clery Act. The Annual Crime Report required under the Clery Act shall be presented to the Board of Trustees each year after its submission.

2. The College shall develop and maintain an Emergency Operations Plan (EOP) and corollary administrative procedures to maintain the safety and security of all persons on campuses and facilities and at off-site college-sponsored events. All visitors, students, faculty, and staff shall adhere to these procedures, and they shall be enforced. Moreover, the EOP and procedures shall be periodically reviewed and appropriately modified.

3. The College shall conduct its operations and construct its facilities in a manner that seeks to ensure the safety and security of visitors, students, faculty, and staff. This shall include the use of electronic security technologies and the resulting records for official purposes.

4. The College will implement an emergency management structure embracing the National Incident Management System (NIMS) and Incident Command System (ICS) while operating under the broad umbrella of the National Preparedness System (NPS) and National Planning Frameworks (NPF). To support this structure, the College will coordinate closely with all Public Safety Organizations under whose authority the College’s campuses fall.

5. It is recognized that situational awareness is the foundation on which any effective campus safety and security program is built, and, as such, the College shall exert a robust effort to provide appropriate safety and security training and periodic re-training of students, faculty, and staff.

6. The President shall assign staff, as appropriate, to administer an active campus safety and security program in full compliance with the laws and to achieve the goals of this Policy. This shall include a competent and adequately equipped staff of safety and security officers. The President shall also charter committees of students, faculty, staff, and municipal authorities, as appropriate, to ensure lines of communication are

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maintained on issues of campus safety and security and to advance the cause of safety through outreach to these constituent groups.

ESTABLISHED ADMINISTRATIVE PROCEDURES Rowan-Cabarrus Community College Emergency Operations Plan

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Procedure Number: B600.00.25.01.T Date Adopted: May 2015 Date Revised: August 2022

WEAPONS ON CAMPUS PURPOSE This procedure is promulgated for the purpose of maintaining a safe and secure environment at the College’s campuses and facilities. This procedure shall apply to all College-sponsored activities which include both on-campus and off-campus events.

BACKGROUND 1) North Carolina General Statute (NCGS) 14-269.2 makes it unlawful for any person to possess or carry, whether openly or concealed, any gun, rifle, pistol, switchblade or fixed blade knife, taser, explosive, or any other weapon defined by NCGS 14-269.2 (a)(3),(4) on college campuses. However, NCGS 14-269.2 (K) states: The provisions of this section shall not apply to a person who has a concealed handgun permit that is valid under Article 54B of this Chapter, or who is exempt from obtaining a permit pursuant to that Article if any of the following conditions are met: a. The person has a handgun in a closed compartment or container within the person's locked vehicle or in a locked container securely affixed to the person's vehicle and only unlocks the vehicle to enter or exit the vehicle while the firearm remains in the closed compartment at all times and immediately locks the vehicle following the entrance or exit. b. The person has a handgun concealed on the person and the person remains in the locked vehicle and only unlocks the vehicle to allow the entrance or exit of another person. c. The person is within a locked vehicle and removes the handgun from concealment only for the amount of time reasonably necessary to do either of the following: i. Move the handgun from concealment on the person to a closed compartment or container within the vehicle. ii. Move the handgun from within a closed compartment or container within the vehicle to concealment on the person.

Any such vehicle, when locked, must be parked in accordance with Rowan-Cabarrus procedure B600.00.25.01C TRAFFIC AND PARKING. The above handgun exception for individuals with a concealed carry permit does not permit possessing or carrying a handgun on any other part of Rowan-Cabarrus’ properties. Possession or carrying a handgun without meeting the conditions of the above exception is a felony under North Carolina criminal law.

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2) Definitions: As used within this procedure and within NCGS 14-269.2, the following terms have the meanings provided below: a. Campus (includes facilities): All property owned, leased, or contracted by RowanCabarrus Community College. b. Vehicle: As defined in the procedure, any self-contained motorized passenger vehicle that may be entered, exited, and locked, such as a car or truck; or any motorcycle, moped, or scooter, or other wheeled vehicles with attached, permanent, or temporary, storage compartments. c. Weapon: Any object or substance possessed, carried, used, attempted to be used, or intended to inflict a wound, cause injury or incapacitate, including, but not limited to: i. Any gun, rifle, pistol, or other firearm of any kind ii. Any dynamite cartridge, bomb, grenade, mine, or powerful explosive as defined in G.S. 14-284.1, on educational property or to a curricular or extracurricular activity sponsored by a school. This subsection shall not apply to fireworks.

Any BB gun, stun gun, air rifle, air pistol, bowie knife, dirk, dagger, slungshot, leaded cane, switchblade knife, blackjack, metallic knuckles, razors, and razor blades (except solely for personal shaving), firework, or any sharp-pointed or edged instrument except instructional supplies, unaltered nail files and clips and tools used solely for preparation of food, instruction, and maintenance, on educational property.

RESPONSIBILITIES 1) Vice-President of Student Success Services, or their designee: Shall be responsible for conducting the investigation of violations of this procedure and the Code of Student Conduct by Students, ensuring due process is followed, and rendering remedial or punitive actions if violations are determined.

2) Chief Officer of Human Resources or their designee: Shall be responsible for conducting the investigation of violations of this procedure and College personnel policies and procedures by employees of the College, ensuring due process is followed, and rendering remedial or punitive actions if violations are determined.

3) Director of Public Safety and Security: a. Shall be responsible for coordinating investigations with local law enforcement authorities of criminal violations of the laws governing weapons on community college campuses, particularly by individuals not associated with the College (not students, faculty, or staff). b. Shall ensure the proper documentation and publication of weapons violations in accordance with the federal Jeanne Cleary Disclosure of Campus Policy and Campus Crime Statistics Act: 20153U.S.C. 1092(f) and 34 CFR 668.41(e).

c. Shall coordinate with the administration of the college in matters of documentation and enforcement of violations of this procedure. d. Shall be responsible for periodically reviewing and updating this procedure.

4) Campus Security Officials: a. College Security Officers and Campus Resource Officers who are certified, sworn law enforcement officers, with jurisdiction, will be expected to arrest onsite without a warrant for prima facie violations, or by petitioning a State judicial officer for a criminal process, if probable cause exists, for a criminal violation of laws governing weapons on Rowan-Cabarrus campuses. b. Campus Safety Coordinators who are not certified, sworn law enforcement officers, with jurisdiction will be expected to call local law enforcement if they become aware of or suspect a criminal violation of laws governing weapons on RowanCabarrus campuses.

5) Faculty and Staff: a. Report any observation or reports of weapons on campus to Department of Public Safety & Security at the7600 Campus Emergency line. If conditions require an emergency response, faculty and staff should first call 9-1-1 to report the conditions. For less urgent issues, be aware that anonymous reports of this nature can be reported through the College’s Concerning and Worrisome Behavior Reporting form available on the College website. b. Secure their office, classroom, storage room, or laboratory if a lockdown is ordered or before a lockdown if local situational imminent threatening conditions exist. c. Report facilities conditions that prevent the proper securing of spaces to their respective supervisors, vice presidents or chief officers, or by entering a facilities service request in the College facilities maintenance software program. d. Report suspicious activity they observe at the College to the Department of Public Safety & Security via the 7600 Campus Emergency line.

6) Students: Report suspicious objects or weapons by calling the 7600 College Emergency line or by personally reporting to any college official, security officer, or faculty member. If conditions present a life-threatening emergency response, students should first call 9-1-1 to report the conditions. For less urgent issues, be aware that anonymous reports of this nature can be reported through the College’s Concerning and Worrisome Behavior Reporting form available on the College website.

PROCEDURE 1) Possessing or carrying, whether openly or concealed, any gun, rifle, pistol, knife, taser, explosive, or any other weapon of like kind, as defined by state statute, within the College’s buildings and common areas, in College-owned vehicles, and at College-sponsored activities 154

is prohibited. This also includes unauthorized use or threat of any instrument capable of inflicting serious bodily injury to any person. The following exceptions are identified: a. Law enforcement officers (local, state, and federal), firefighters, emergency service personnel, and military personnel, in the performance of their official duties; also, sworn law enforcement officers attending in-service law enforcement training classes. Sworn law enforcement officers openly carrying a firearm on campus shall display immediately visible signs of authority identifying themselves as law enforcement officers. b. Registered armed armored car service guards or registered armed courier service guards in the performance of their duties, with the prior written approval of the College. c. Possession or use of firearms or other weapons on College premises for instructional purposes with the prior approval of the President or designee. d. Employees or Contractors using knives and other sharp objects in the performance of assigned job duties that might otherwise be identified as weapons or are customarily designed for use in the preparation of food. e. Ceremonial uses that are specifically authorized in writing by the President or designee. f. Students in the process of receiving weapons training as part of the Basic Law Enforcement Training program when under the direct supervision of certified instructors and college staff.

2) Any observance of an individual in possession of a weapon actively in violation of NCGS 14-269.2 will be referred to local law enforcement for immediate resolution.

3) Any individual in violation of this procedure will be referred for appropriate College disciplinary action applicable to faculty, staff, students, visitors, or trespassers, and may be criminally prosecuted.

4) Any person who witnesses or becomes aware of an individual’s intent to violate this procedure should report such violation immediately to the Department of Public Safety and Security , or, if imminent life-threatening conditions exist, by calling 9-1-1. For less urgent issues, reports of this nature can be reported through the College’s Concerning and Worrisome Behavior Reporting form available on the College website.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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TRESPASSING

Procedure Number: Date Adopted: Date Revised:

B600.00.50.01.NN May 2015 August 2024

PURPOSE In order to maintain an environment conducive to learning, the College has implemented policies and procedures that guide the behavior of all persons on College property. When an individual chooses to engage in behavior outside those established rules of conduct for the benefit of the College community, he/she must be prohibited from disrupting the activities of the College.

This is accomplished through the process of trespassing.

BACKGROUND Rowan Cabarrus Community College is a tax-supported institution and may be visited by the general public as a normal course of business and for educational purposes. However, persons who commit crimes on campus, violate college policies, regulations, rules, or pose a risk to campus safety or security have no “right” to be on college property and may be notified to leave by the President or the duly authorized representative(s) (e.g. Director of Campus Health, Safety, & Security). Individuals notified to leave the campus will be advised that their refusal to leave will result in law enforcement being summoned to issue a trespass warrant or criminal summons under the authority of North Carolina General Statutes 14-159.13.

RESPONSIBILITIES

1.

Vice Presidents and Chief Officers a.

Are empowered to issue an Order of Trespass to any individual deemed to have committed a trespassable offense. b.

Shall inform the Chief Officer of College Environment, or any member of the Department of Campus Health, Safety & Security, and any division of the college with a need to know, of all Orders of Trespass issued to any individual.

2.

Chief Officer of College Environment or their designee a.

Shall inform the Director of Campus Health, Safety, & Security, and any division of the college with a need to know, of all Orders of Trespass issued to individuals. b.

Shall be responsible for periodic review and updates to this Procedure.

3.

Director of Campus Health, Safety, & Security a.

Shall maintain a file of all individuals trespassed from College facilities. The log should document the name, aliases, student or employee number, description, and photograph (if possible) of the individuals, as well as a description of the offense or offenses which caused for the individual to be trespassed. b.

Shall ensure that all Campus Safety Coordinators and Campus Safety Officers are made familiar with any individuals who are under active trespass from College Facilities.

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c. d.

4.

Campus Safety Coordinators and Campus Security Officers a.

In the absence of a Vice President or Chief Officer, Campus Safety Coordinators are empowered to issue an Order of Trespass to any individual deemed to have committed a trespassable offense. b.

Shall inform the Director of Campus Health, Safety & Security of all Orders of Trespass issued to any individual. c.

Shall review the log of trespassed individuals at the start of every shift. d.

If encountering an individual who is on the trespassed log, the Campus Safety Coordinator will contact law enforcement to have a person removed from Rowan-Cabarrus property. e.

Upon arrival of law enforcement, a request shall be made to the officer to take law enforcement action on the person in question. A copy of the law enforcement incident report numbers will be obtained along with documentation if an arrest or citation was issued. f.

5.

Shall determine, after consultation with the Chief Officer of College Environment, or their designee, when a trespass order shall be suspended and removed from the file.

Shall ensure a copy of the Incident Report and the Order of Trespass are promptly provided to Vice President for Student Success Services, or their designee for any students that may be trespassed, and the Chief Human Resources and Equity Officer or their designee for any employees that may be trespassed.

Campus Security Officers, who are sworn law enforcement officers, will follow their respective agencies’ rules and regulations concerning any arrest, summons, and incident reporting regarding trespassing offenses.

Faculty or Staff a.

When witnessing or receiving reports of an individual who has committed a trespassable offense, shall notify a Campus Safety Coordinator or Campus Safety Officer in person or by contacting the Non-Emergency Phone Line at (704) 216-7600.

PROCEDURE 1.

Trespassable Offenses a.

Persons may be directed to leave, or prohibited from entering, any campus or property owned by or controlled by Rowan-Cabarrus Community College, if they have done, or are believed to have done, any of the following: 1.

Committed a crime on campus, or be accused of committing a crime on campus, per North Carolina General Statutes.

2.

Threatened and/or interfered with any member of the college community, including faculty, staff, students, and visitors, or have acted in a way that poses or indicates a threat of disruption to normal college operations; including any acts of domestic violence that would constitute a violation of North Carolina General Statutes 50 B-1 (a)(b)(c) and 50-B-4.1(b) or stalking under North Carolina General Statute 14-277.3 (a)(b); 3.

Been found to possess any weapon on campus or threatened use of a weapon as defined in North Carolina General Statute 14-269.2 (b)(b1)(d); 4.

Engaged in any conduct that would pose a serious or continuing safety threat to persons, property, or the College’s virtual environment or cyber network (NCGS 14-458).

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5.

6.

b.

2.

Violated college policies, regulations, or rules; Been observed prowling around College-owned or controlled buildings or parking lots without satisfactory explanation; 7.

Otherwise behaved in a suspicious or disorderly manner; 8.

Represent a continuing threat to the campus community by having committed a serious criminal offense(s).

Suspension of a student or termination of an employee for cause will often include an Order of Trespass under the actions addressed above.

Order of Trespass a.

Once it has been determined that an individual has committed a trespassable offense, those authorized by this procedure will issue an Order of Trespass. Copies of the Order of Trespass will be delivered to: 1.

Person to whom the Order is directed; 2.

Director of Campus Health, Safety, & Security; 3.

Other College officials with a need to know b.

A verbal Order of Trespass may be given to the offender, in person, until a written Order can be prepared and delivered. c.

Both verbal and written Orders of Trespass shall include: 1.

Name and date of birth of the offender 2.

Day the Order becomes effective 3.

Locations applicable to the Order 4.

Notice to the offender they are being trespassed from being on College property 5.

Notice to the offender they will be removed from campus and possibly arrested if the Order is violated. d.

Unless stated otherwise in the Order of Trespass, each Order will remain in effect until a review by the President (or their designee) deems it no longer necessary. e.

An individual who has been trespassed may request a review of their Order of Trespass. Such request must be in writing to the Director of Campus Health, Safety & Security.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.UU June 2015 September 2015 January 2016 August 2020 June 2021 July 2024 September 3, 2024

TITLE IX - SEXUAL HARASSMENT INVESTIGATION, RESOLUTION AND SANCTION PURPOSE Rowan-Cabarrus Community College strives to make its campuses inclusive, and a safe and welcoming learning environment for all members of the College community. Pursuant to multiple federal and state laws and administrative regulations and pursuant to College policy, the College prohibits discrimination in its education programs and activities based on sex.

PROCEDURE Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Under Title IX, discrimination on the basis of sex includes quid pro quo harassment; sexual harassment; and sexual assault, stalking, dating or domestic violence (collectively referred to as "sexual harassment"). The College’s Title IX Coordinator has oversight responsibility for handling Sexual Harassment complaints and for identifying and addressing any patterns and/or systemic problems involving sexual discrimination or harassment.

All allegations involving sexual harassment should be directed to the College’s Title IX Coordinator and addressed under these procedures. For other complaints of discrimination and harassment not related to sexual harassment, refer to Sexual and Other Unlawful Harassment Procedure C300.00.22.01.L DEFINITIONS The following definitions shall apply to this Procedure. The definitions are not intended to operate as speech codes, promote content and viewpoint discrimination or suppress minority viewpoints in the academic setting. Indeed, just because a student’s speech or expression is deemed offensive by others does not mean it constitutes discrimination or harassment.

In applying these definitions, College administrators shall view the speech or expression in its context and totality and shall apply the following standard: the alleged victim subjectively views the 159

conduct as discrimination or harassment and that the conduct is objectively severe or pervasive enough that a reasonable person would agree that the conduct is discriminatory or harassing A. Actual Knowledge - notice of sexual harassment or allegations of sexual harassment by the Title IX Coordinator or any College official who has authority to institute corrective measures on behalf of the College. Actual knowledge is not met when the only College official with actual knowledge is a Respondent.

B. Complainant - an individual who is alleged to be the victim of conduct that could constitute sexual harassment.

C. Consent – explicit approval to engage in sexual activity demonstrated by clear actions or words. This decision must be made freely and actively by all participants. Non-verbal communication, silence, passivity or lack of active resistance does not imply consent. In addition, previous participation in sexual activity does not indicate current consent to participate and consent to one form of sexual activity does not imply consent to other forms of sexual activity. Consent has not been obtained in situations where the individual: i) is forced, pressured, manipulated or has reasonable fear that they will be injured if they do not submit to the act; ii) is incapable of giving consent or is prevented from resisting due to physical or mental incapacity (including being under the influence of drugs or alcohol); or iii) has a mental or physical disability which inhibits his/her ability to give consent to sexual activity.

D. Dating Violence – crimes of violence against a person with whom the person has or had a social relationship or a romantic or intimate relationship.

E. Domestic Violence – crimes of violence against a current or former spouse or intimate partner; a person with whom the student shares a child in common; a person with whom the student cohabitates or has cohabitated as a spouse or intimate partner; a person similarly situated to the student as a spouse under local domestic laws; or any person who is protected under local domestic laws of the jurisdiction.

F. Education Program or Activity – for purposes of these Procedures, this means any locations, events, or circumstances over which the College exercised substantial control over both the Respondent(s) and the context in which the alleged sexual harassment occurs. It also means any building owned or controlled by a student organization that is officially recognized by the College.

G. Formal Complaint – a document filed by a Complainant or signed by the Title IX Coordinator alleging sexual harassment against a Respondent and requesting the College investigate the allegation(s). A Formal Complaint initiates a formal grievance process in which parties are entitled to due process protections.

H. Informal Resolution – a resolution reached regarding an allegation of sexual harassment without the filing of a Formal Complaint. Informal Resolution may include mediation, facilitated dialogue, conflict coaching, restorative justice, or other models of alternative dispute resolution. Informal Resolution cannot be used for a student’s allegation of sexual harassment against a College employee.

I. Respondent – an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment.

J. Retaliation – to intimidate, threaten, coerce, or discriminate against any individual for the purpose of interfering with any right or privilege secured by Title IX or because the

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individual has made a report or complaint, testified, assisted, participated, or refused to participate in any manner in an investigation, proceeding, or hearing under these Procedures.

K. Sexual Assault – an offense that meets the definition of rape, fondling, incest, or statutory rape as used in the FBI’s Uniform Crime Reporting system.

L. Sexual Harassment – quid pro quo harassment; unwelcome conduct that a reasonable person would find so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the College’s education program or activity, including conduct based on sex stereotyping; or any instance of sexual assault, dating violence, domestic violence, or stalking.

M. Quid pro quo harassment is a person having power or authority over another and conditioning an educational or employment benefit or service or access to receiving the educational or employment benefit or service upon a person’s participation in unwelcome sexual conduct.

N. Stalking – engaging in a course of conduct directed to a specific person that would cause a reasonable person to fear for his/her safety or the safety of others or suffer substantial emotional distress.

O. Standard of Evidence – the College uses the preponderance of evidence as the standard for proof of whether a violation occurred. In the student due process hearing and employee grievance process, legal terms like “guilt, “innocence” and “burden of proof” are not applicable. Student and employee due process hearings are conducted to take into account the totality of all evidence available from all relevant sources. The College will find the Respondent either “responsible” or “not responsible” for violating these Procedures.

P. Supportive Measures – individualized services reasonably available that are non-punitive, non-disciplinary, and not unreasonably burdensome to the other party that are designed to ensure equal educational access, protect safety, or deter sexual harassment. Examples of support measures are counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules, campus escort services, mutual restrictions on contact between the parties, leaves of absences, increased security and monitoring of certain areas of the College, and other similar measures.

Q. Title IX Coordinator – for purposes of these Procedures, the Title IX Coordinator refers to the Executive Director for Student Success and College Civility.

SCOPE AND APPLICABILITY A. These Procedures apply to the conduct of and protect: • College students and applicants for admission into the College • College employees and applicants for employment • College student organizations • Third parties participating in a College education program or activity B. These Procedures apply to conduct that occurs in a College Education Program or Activity located within the United States and of which the College has actual knowledge

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TITLE IX REPORTING A. Reporting to Local Law Enforcement Individuals may report sexual harassment directly to local law enforcement agencies by dialing 911. Individuals who make a criminal allegation may also choose to pursue College grievance procedure simultaneously. A criminal investigation into the matter does not release the College from its obligation to conduct its own investigation (nor is a criminal investigation determinative of whether sexual harassment has occurred). However, the College’s investigation may be delayed temporarily while the criminal investigators are gathering evidence. In the event of such a delay, the College must make available supportive measures when necessary to protect the alleged Complainant and/or the College community.

Individuals may choose not to report alleged sexual harassment to law enforcement authorities. The College respects and supports individuals’ decisions regarding reporting; nevertheless, the College may notify appropriate law enforcement authorities if required or warranted by the nature of the allegations.

B. Reporting to College Officials The College’s Title IX Coordinator oversees compliance with these Procedures and Title IX regulations. Questions about these Procedures should be directed to the Title IX Coordinator.

Anyone wishing to make a report relating to Sexual Harassment may do so by reporting the concern to the College’s Title IX Coordinator in person, by mail, by telephone, by email, or by any other means that results in the Title IX Coordinator receiving the person's verbal or written report of alleged sexual harassment.

TITLE IX GRIEVANCE PROCEDURES A. Scope 1. Use of these grievance procedures applies to reports alleging sexual harassment carried out by employees, students, or third parties.

2. All reports of sexual harassment are taken seriously. At the same time, those accused of sexual harassment are presumed "not responsible" throughout this grievance procedure.

B. Initial College Response and Assessment 1. After receiving a report of sexual harassment, the Title IX Coordinator takes immediate and appropriate steps to: a. Communicate with the individual who reported the alleged conduct; b. Implement supportive measures to eliminate and prevent the recurrence of sex harassment, deter retaliation, remedy the effects of sex harassment, and provide due process rights during a College investigation; c. Provide the individual with a copy of this Policy and Procedure; and d. Determine whether the alleged conduct, as described by the reporting party, falls within the scope of this policy and if so, initiate the investigation and resolution procedures outlined below.

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e. The Title IX Coordinator may delegate the authority to take some or all of these steps to a Deputy Title IX Coordinator.

2. The Title IX Coordinator must administratively close a report or complaint of sexual harassment if after an initial assessment: a. The allegations as stated do not constitute a violation of this Policy and Procedure, even if proven; or b. The alleged sexual harassment did not occur in the College’s Education Program or Activity or did not occur in the United States. c. The Title IX Coordinator will notify the parties if a report or complaint of sexual harassment is closed under this section, including the reason(s) for closure, and direct the parties to the appropriate College office or department to resolve the report or complaint. All parties may appeal the Title IX Coordinator’s dismissal of a Formal Complaint under this section by using the appeal procedures in Section VI, below.

3. The Title IX Coordinator may administratively close a report or complaint of sexual harassment if: a. The Complainant, at any time, requests withdrawal of the report or complaint; b. The Respondent is no longer enrolled or employed by the College; or c. The College is prevented from gathering evidence sufficient to reach a determination of responsibility. d. The Title IX Coordinator will notify the parties if a report or complaint of sexual harassment is closed under this section, including the reason(s) for closure, and direct the parties to the appropriate College office or department to resolve the report or complaint. All parties may appeal the Title IX Coordinator’s dismissal of a Formal Complaint under this section by using the appeal procedures in Section VI, below. e. Regardless of when alleged sexual harassment is reported, a Complainant must be participating in or attempting to participate in the College’s education program or activity for a Formal Complaint to be filed.

C. Informal Resolution 1. Either party may request the College facilitate an informal resolution to a sexual harassment complaint at any time after the filing of a Formal Complaint. The Title IX Coordinator may also offer the parties the opportunity for informal resolution. a. Upon a request for informal resolution, the Title IX Coordinator determines whether informal resolution is appropriate based on the facts and circumstances of the case. The Title IX Coordinator ensures that any proposed informal resolution is consistent with the College’s obligations to prevent and redress sexual harassment. b. A student’s allegations of sexual harassment against a College employee are not eligible for informal resolution. c. The Title IX Coordinator provides the parties with written notice of proceeding with an informal resolution, including the allegations of sexual harassment, the requirements of the informal resolution process, and potential outcomes resulting from participating in the informal resolution process. d. The Title IX Coordinator also designates an independent, neutral person to facilitate the informal resolution.

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2. Informal resolution is voluntary. a. The Complainant and Respondent must provide written consent for informal resolution to take place. b. Any party has a right to end the informal resolution process at any time prior to agreeing to a resolution and begin or continue the formal investigation and grievance process.

3. Informal resolution concludes the matter only when all parties have signed a written agreement that confirms resolution of the allegations. a. The resolution agreement must include a waiver of the parties’ right to have a formal hearing on the allegations that have been informally resolved. b. Parties are prohibited from revoking or appealing a resolution agreement. Should the Respondent violate the terms of an informal resolution agreement, such violation will subject the Respondent to an investigation and the formal grievance process contained in this procedure.

4. If a resolution agreement is not reached, the College will continue with a formal investigation.

D. Investigations 1. The goal of a formal investigation is to reach a determination as to whether a Respondent has violated one or more College policies prohibiting sexual harassment and if so, remedy the effects of a violation. a. The Title IX Coordinator may include possible violations of other College policies that contributed to, arose from, or are otherwise related to alleged violations of this Policy and Procedure in the scope of an investigation. b. The Title IX Coordinator gives written notice to the Complainant and Respondent of the investigation, providing sufficient details to allow the parties to respond and prepare for initial interviews, including the identity of the parties involved (if known), the conduct alleged to be sexual harassment, the date and location of alleged incidents (if known), a statement that the Respondent is presumed not responsible and a determination of responsibility is made at the conclusion of the process, information regarding the parties’ right to an advisor and the right to review evidence, and notice that the College prohibits knowingly making false statements or submitting false information during the grievance process. c. The Title IX Coordinator designates an investigator to investigate the allegations of sexual harassment.

2. Parties to an investigation can expect a prompt, thorough, and equitable investigation of complaints, including the opportunity for parties to ask questions, present witnesses and provide information regarding the allegations.

3. Parties and witnesses should cooperate in the investigation process to the extent required by law and this policy.

4. The standard of proof used in investigations is the preponderance of evidence. It is the College’s responsibility to establish the standard of proof and gather evidence during investigations.

5. The College aims to bring all investigations to a resolution within thirty (30) business days from the date the Title IX Coordinator determines an investigation will commence.

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6.

7.

a. Extensions of timeframe for good cause are allowed, so long as written notice and the reason for the delay is provided to the parties. Good cause includes: i. The complexity and/or number of the allegations; ii. The severity and extent of the alleged misconduct; iii. The number of parties, witnesses, and other types of evidence involved; iv. The availability of the parties, witnesses, and evidence; v. A request by a party to delay an investigation; vi. The effect of a concurrent criminal investigation or proceeding; vii. Intervening holidays, College breaks, or other closures; viii. Good faith efforts to reach a resolution; or ix. Other unforeseen circumstances. b. Investigations typically include interviews with the Complainant, the Respondent, and any witnesses, and the objective evaluation of any physical, documentary, or other evidence as appropriate and available. The College will give the Complainant and the Respondent written notice of any interview, meeting, or hearing at which a party is invited or expected to participate. c. The Title IX Coordinator will inform the Complainant and Respondent at regular intervals of the status of its investigation. d. The College may suspend or place on administrative leave a student or employee, pending the completion of an investigation and resolution, when the College performs an individualized safety and risk analysis and determines the person poses an immediate threat to the physical health or safety of any member(s) of the College community. i. The Title IX Coordinator may recommend to the appropriate College official to implement or stay an interim suspension of a student or employee and the conditions and duration of such suspension or leave. ii. In all cases in which an interim suspension or administrative leave is imposed, the student or employee shall be given notice and an opportunity to challenge the removal decision immediately following the removal. iii. Violation of an interim suspension under this Procedure is grounds for expulsion or termination.

Interviews conducted as part of an investigation under this Procedure may be recorded by the College. Recordings not authorized by the College are prohibited.

The Complainant and Respondent have the right to be accompanied by an advisor of their choosing during all stages of an investigation. a. A party may elect to change advisors during the process b. All advisors are subject to the same rules: i. During the investigation, the advisor’s role is limited to providing advice, guidance, and support to the Complainant or Respondent. An advisor is not permitted to act as a participant or advocate during the investigative process. ii. Advisors are expected to maintain the privacy of the records shared with them. iii. Advisors are expected to refrain from interfering with investigations. iv. Any advisor who oversteps their role or interferes during an investigation process will be warned once. If the advisor continues to disrupt or

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8.

9.

otherwise fails to respect the limits of the advisor role, the advisor will be asked to leave. The Title IX Coordinator determines whether the advisor may return or should be replaced by a different advisor.

Prior to finalizing a report, the investigator provides all parties an equal opportunity to review any evidence obtained as part of the investigation that is directly related to the allegations raised in the Formal Complaint, including evidence upon which the College does not intend to rely. a. The Complainant and Respondent may submit a written response to the evidence within ten days after receipt of the evidence. i. Responses must be submitted to the investigator via email, mail, or hand delivery by 5:00 p.m. eastern standard time on the date responses are due. ii. Responses may not exceed 10 double-spaced pages on 8.5x11 paper with one-inch margins and 12-point font. b. The investigator considers any responses received from the parties and conducts any further investigation necessary or appropriate.

Following an investigation and at least 10 days prior to a grievance hearing, the investigator submits an investigative report to the parties that fairly summarizes relevant evidence. The report includes a summary of the allegations; a summary of the response; a summary of the investigative steps taken to verify the allegations and response; and a summary of the evidence relevant to a determination of responsibility.

TITLE IX GRIEVANCE HEARINGS At least 10 days after the issuance of an investigation report, the College must hold a live hearing in front of a decision-maker to determine responsibility of a Respondent. The decision-maker may not be the Title IX Coordinator or the investigator(s). A "live hearing" means either in person or virtually.

The following hearing rules apply: A. All parties must be able to see and hear the questioning of parties and witnesses.

B. Any party may request a virtual hearing. If requested, the College will provide a virtual hearing.

C. All parties have an equal opportunity to present witnesses, including fact and expert witnesses.

D. The parties’ advisors are permitted to cross-examine the parties and any witnesses.

E. The parties are prohibited from directly conducting cross-examination. Cross- examination must be conducted by a party’s advisor.

F. The decision-maker determines whether questions asked during cross-examination are relevant to the determination of responsibility. If the decision-maker disallows a question, they will explain the basis for their decision at the hearing. Parties and advisors may not challenge a decision-maker’s relevancy determinations during the hearing.

G. Evidence or questions that inquire about the Complainant’s sexual predisposition or prior sexual history are prohibited (i.e. rape-shield protections) unless such questions and evidence are offered to prove that someone other than the Respondent committed the conduct alleged by the Complainant, or if the questions and evidence concern specific incidents of the

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Complainant’s prior sexual behavior with respect to the Respondent and are offered to prove consent.

H. The decision-maker may not consider statements of individuals who do not submit to crossexamination in reaching a determination of responsibility.

I. Records with a legally recognized privilege, such as medical treatment records, may not be used unless the individual or entity who holds the privilege waives the privilege. Any waiver must be written and made in advance of a hearing.

J. If a party does not have an advisor, the College will provide an advisor at no cost to the party. The advisor may, or may not, be an attorney.

K. Other standard Rules of Evidence do not apply in grievance hearings under these Procedures.

L. The College will provide either an audio recording, audiovisual recording, or transcript of the hearing to all parties.

M. The decision-maker evaluates all relevant evidence and reaches a determination regarding responsibility. The decision-maker issues their final written determination to all parties within ten (10) days of the hearing. The final written determination includes a summary of the allegations; a description of the procedural steps taken by the College to investigate and reach a determination of responsibility; findings of fact supporting the determination; conclusions regarding the application of College policies to the facts; a statement of and rationale for the result as to each allegation, including a determination of responsibility; any disciplinary sanctions the College recommends or imposes; whether remedies designed to restore or preserve equal access to an education program or activity will be provided to the Complainant; and the College’s appeal procedures.

The following sanctions may be imposed for those who have violated these Procedures: 1.

2.

Students a.

Verbal or Written Warning b.

Probation c.

Administrative withdrawal from a course without refund d.

Required Counseling e.

No Contact Directive f.

Suspension g.

Recommendation of Expulsion h.

Other consequences deemed appropriate Employees a.

Verbal or Written Warning b.

Performance Improvement Plan c.

Required Counseling d.

Required Training or Education e.

Recommendation of Demotion f.

Recommendation to Suspend with or without Pay g.

Recommendation of Dismissal h.

Other consequences deemed appropriate to the specific violation

If the decision-maker is required to make a recommendation for student expulsion or employee suspension, demotion or dismissal, such recommendation will be made to the appropriate College

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official after the time for appeal has expired. If the decision-maker recommends the Respondent be expelled, suspended, demoted, or dismissed, during the time in which either party has to appeal, the Respondent shall remain on suspension unless otherwise determined by the decision-maker.

TITLE IX APPEALS After the decision-maker submits their determination of responsibility to the Complainant and Respondent, all parties are given an equal opportunity to appeal the determination. Appeals may be based only on these grounds: A. Procedural irregularity that affected the outcome; B. New evidence that was not reasonably available at the time of the hearing that could affect the outcome; and/or C. The Title IX Coordinator, investigator, or decision-maker had a bias or conflict of interest that affected the outcome.

Parties must submit any appeal to the President of the College by 5:00 p.m. eastern standard time via email or mail, within ten (10) days of receiving the decision-maker’s written determination of responsibility. Appeals may not exceed ten (10) double-spaced pages on 8.5x11 paper with one-inch margins and 12-point font.

The College notifies all parties when an appeal is filed and provides all parties a copy of the appeal and a chance to submit a written statement supporting or challenging the outcome. Parties must submit written statements supporting or challenging the outcome to the President of the College by 5:00 p.m. eastern standard time via email or mail, within two (2) days of receiving a copy of an appeal.

The President shall conduct a review of the record, including the appeal(s) received, any written statements supporting or challenging the outcome, the investigation report, the decision-maker’s written determination of responsibility, and any accompanying evidence prior to issuing a written decision to the Complainant and Respondent that describes the result of the appeal and the rationale for the result. The President’s written decision is final.

PROTECTION AGAINST RETALIATION The College will not in any way retaliate against an individual for the purpose of interfering with any right or privilege secured by Title IX or because the individual has made a report or complaint, testified, assisted, participated, or refused to participate in any manner in an investigation, proceeding, or hearing under these Procedures.

Retaliation is a violation of College policy regardless of whether the underlying allegations are ultimately found to have merit. Reports of retaliation are treated separately from reports or complaints of sexual harassment.

PROVIDING FALSE INFORMATION

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Any individual who knowingly files a false report or complaint, who knowingly provides false information to College officials or who intentionally misleads College officials involved in the investigation or resolution of a complaint may be subject to disciplinary action including, but not limited to expulsion or employment termination. The College recognizes a determination regarding responsibility alone is not sufficient to conclude a false report or complaint was made.

LIMITED IMMUNITY The College community encourages the reporting of misconduct and crimes by Complainants and witnesses. Sometimes, Complainants or witnesses are hesitant to report to College officials or participate in resolution processes because they fear that they themselves may be accused of various policy violations. It is in the best interest of this College that as many Complainants as possible choose to report to College officials and that witnesses come forward to share what they know. To encourage reporting, the College offers Sexual Harassment Complainants and witnesses amnesty from minor policy violations.

FERPA (Family Educational Rights and Privacy Act) A student’s personally identifiable information found in a student’s education records will be shared only with College employees who need to know to assist with the College’s response to sexual harassment.

A student’s personally identifiable information found in a student’s education records will not be disclosed to third parties unaffiliated with the College unless: A. The student gives consent; B. The College must respond to a lawfully issued subpoena or court order; or C. The College is otherwise required by law to disclose.

SUSPENDING PROCEDURES In cases of emergency or serious misconduct, the College reserves the right to suspend this process and may enact appropriate action for the welfare and safety of the College community.

TITLE IX STUDENT AND EMPLOYEE EDUCATION AND ANNUAL TRAINING The Title IX Coordinator, investigators, decision-makers, and those involved in any informal resolution process shall receive annual trainings on topics including: A. The definition of sexual harassment for Title IX purposes; B. The scope of the College’s education programs and activities under Title IX; C. How to conduct an investigation and grievance process including hearings, appeals, and informal resolution processes; D. How to serve impartially, including avoiding prejudgment of facts at issue, conflicts of interest, and bias; E. Technology to be used at live hearings;

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F. Issues of relevance of questions and evidence, including rape-shield limitations; and G. Issues of relevance to create an investigative report that fairly summarizes relevant evidence.

Training materials are posted on the College's website.

All new students and all employees shall be required to participate in a primary prevention and awareness program that promotes awareness of sexual harassment. This program will be held annually at the beginning of each fall semester.

At this annual training, students and employees must receive training in the following areas: A. Information about safe and positive options for bystander intervention skills; B. What "consent" means with reference to sexual activities; C. Risk reduction programs so students recognize and can avoid abusive behaviors or potential attacks; D. How and to whom to report an incident regarding discrimination, harassment and sex-based violence; E. The importance of preserving physical evidence in a sex-based violent crime; and F. Options about the involvement of law enforcement and campus authorities, including the alleged victim’s option to: i) notify law enforcement; ii) be assisted by campus authorities in notifying law enforcement; iii) decline to notify law enforcement; and iv) obtain "no-contact" or restraining orders.

Each year, all students and employees will receive an electronic copy of these Procedures sent to their College email address of record. These Procedures will be maintained online in the College’s website and a hard copy will be kept on file (in English and Spanish) in the Title IX Coordinator’s office. Other translations will be made available upon request.

TITLE IX RECORDKEEPING The College maintains all records of Title IX proceedings and all materials used to train Title IX personnel for seven years.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Policy Number: Date Adopted:

B600.00.25.07 February 2024

REGISTERED SEX OFFENDERS PURPOSE To ensure the safety and security of all Rowan-Cabarrus students.

POLICY Rowan-Cabarrus Community College is committed to the safety of students and other persons visiting College premises. In order to maintain a safe environment for any enrolled or visiting minors, the Rowan-Cabarrus Board of Trustees adheres to the Campus Sex Crime Prevention Act of 2000 (the “Act”) and NC General Statute 14-208.18. A requirement of the Act is that the campus community is advised of the location of law enforcement information provided by North Carolina (NC) concerning registered sex offenders. The Act also requires sex offenders already required to register in NC to provide notice of each institution of higher education at which the person is employed, carries a vocation, or is a student. NC law requires sex offenders who have been convicted of certain offenses to register with their county’s Sheriff’s Office. Information about sex offenders is then entered into the Registry database by the Sheriff’s Office and transmitted to the NC State Bureau of Investigation. The NC State Bureau of Investigation collects information submitted by Sheriffs in all one hundred counties in the state and makes it available to the public via the Registry at https://www.ncsbi.gov/Services/Sex-Offender-Registry.

Rowan-Cabarrus Community College will respond to each notification of registered sex offenders on a case-by-case basis. We will work with each registered sex offender to ensure the safety of all college community and determine if completion of their educational goals can be obtained.

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Procedure Number: B600.25.01.Z Date Adopted: October 2024

REGISTERED SEX OFFENDERS PURPOSE Rowan-Cabarrus Community College is committed to the safety of students and others visiting any of its campus locations. This procedure requires shared responsibility between the Division of Student Success & Service Excellence and the Division of College Environment.

BACKGROUND In order to maintain a safe environment for any enrolled or visiting minors, the Rowan-Cabarrus Community College adheres to the Campus Sex Crime Prevention Act of 2000 (the “Act”) and North Carolina General Statute 14-208.18. A requirement of the Act is that the campus community is advised of the location of law enforcement information provided by North Carolina (NC) concerning registered sex offenders. The Act also requires sex offenders already required to register in NC to provide notice of each institution of higher education at which the person is employed, carries a vocation, or is a student. NC law requires sex offenders who have been convicted of certain offenses to register with their county’s Sheriff’s Office. Information about sex offenders is then entered into the Registry database by the Sheriff’s Office and transmitted to the NC State Bureau of Investigation. The NC State Bureau of Investigation collects information submitted by Sheriffs in all one hundred counties in the state and makes it available to the public via the Registry at https://sexoffender.ncsbi.gov/.

RESPONSIBILITIES 1. Chief Officers, shall: a. Champion this and all security programs around the college and ensure that subordinates adhere to the process. b. Immediately communicate any questions regarding a known or suspected Registered Sex Offender enrolled in classes to the Director of Health Safety & Security. c. The following executives of the College have specific responsibilities under this procedure: i. The Vice President of Student Success Services, shall: 1. Maintain and monitor the online reporting and incident management system to document cases.

2. Provide resources to support the training of key Student Success Services personnel in the legal and operational requirements associated with serving Registered Sex Offenders. ii. The Chief Officer of College Environment, shall:

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1. Will maintain and monitor the online reporting and incident management system to document cases.

2. Provide resources to support the training of key Campus Health Safety & Security personnel in the legal and operational requirements associated with serving Registered Sex Offenders.

3. Periodically review and update this procedure.

2. Director of Campus Health, Safety & Security a. Will receive notification from Sheriff’s Office, Courts and/or Department or Correction of the Registered Sex Offender’s court order or desire to attend class at RowanCabarrus. b. Will contact the Executive Director – Student Success & College Civility to bring together the Consultation, Assessment, Resources & Education (CARE) Team to review the request and develop an enrollment plan. c. Meet with the Registered Sex offender to make them aware of the plan, agree, and sign off on the plan. d. The Director or designee will make periodic check ins with the Registered Sex Offender and report back to the CARE team. e. Will serve as liaison with the Sheriff’s Office, Courts and/or Department or Correction on any issues.

3. Executive Director – Student Success & College Civility a. Will receive notification from Navigation Station advisors of the Registered Sex Offender’s desire to attend class at Rowan-Cabarrus. b. Will contact the Director of Campus Health, Safety & Security to bring together the CARE team to review the request and develop an enrollment plan. c. Meet with the Registered Sex offender to make them aware of the plan, agree and sign off on the plan.

4. Registered Sex Offender a. Meet with the Director of Campus Health, Safety & Security and Executive Director of Student Success & College Civility. b. Agree and adhere to the conditions of their enrollment plan.

PROCEDURE Upon notification that a registered sex offender wishes to enroll, intends to visit the College for an event, or is otherwise seeking to interact with the campus community, the Executive Director of Civility and Director of Campus Health, Safety, & Security shall obtain additional information including the offender(s) criminal and probation record, and, in consultation with members of the CARE Team, develop a safety and enrollment plan for the offender which could include the following courses of action: •

Potential Enrolling Student

Option 1: Admit the student, but require them to enroll in only online courses verified to have no minors and conduct business via remote means; or,

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Option 2: Admit the student but restrict them to Rowan-Cabarrus campus locations and times when minors are not present.

•

Potential Visitor to the Campus

Option 1: Deny access to any Rowan-Cabarrus campus function/location where minors could be present; or, Option 2: Allow access to stipulated Rowan-Cabarrus function/location with accompanying supervision approved by Rowan-Cabarrus administration.

The CARE team is responsible for ensuring that the plan remains effective throughout its implementation. They will continuously review and assess its functionality and adjust as necessary to address any changes or needs on behalf of the College or North Carolina General Statue.

VIOLATIONS Registered sex offenders who are found to have visited Rowan-Cabarrus locations without prior notification and situational approval will be in violation of NCGS 14-208.18 and will be reported to the appropriate county Sheriff’s Office.

Registered sex offender students or visitors who are found to be in violation of their agreed-upon safety and enrollment plan may be subjected to one or more of the following sanctions: • • •

Administratively withdrawn from classes; Have an Order of Trespass issued prohibiting them from entering college properties; If applicable, notification of the offenders' North Carolina Department of Adult Correction, Probation & Parole Officer for a violation of this procedure and the safety and enrollment plan.

ASSOCIATED PROCEDURES B600.00.50.01.XXX Consultation, Assessment, Resources & Education, Care Team AUTHORITY Board Policy B600.00.25.07 Registered Sex Offenders North Carolina General Statute 14-208.18 Campus Sex Crimes Prevention Act, Pub. L. 106-386, div. B, § 1601, 114 Stat. 1464, 1537 (2000) Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Policy Number: Date Adopted: Date Revised:

E200.98.30.01 August 1969 December 2014

PAYMENT OF TUITION PURPOSE To establish a policy statement concerning the payment of student tuition.

POLICY Student tuition is due by the last day to pay established by the College each term. On or before the last day to pay, students must pay the full amount due, enter into an approved payment arrangement with the College, secure an approved tuition waiver, have an approved third-party payment, or have a pending financial aid award. College tuition payment policies and procedures are governed by North Carolina Community College State Board Code.

ESTABLISHED ADMINISTRATIVE PROCEDURES Procedure Number: B600.00.50.01.H Tuition and Fees

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Policy Number: Date Adopted: Date Revised:

E200.98.30.02 March 2009 October 2024

STUDENT FEES PURPOSE To establish fees charged to curriculum and continuing education students for items not covered by tuition and registration fees as authorized by the North Carolina Administrative Code (23 NCAC 02D.0201).

POLICY The Board of Trustees authorizes the collection of fees for the following purposes: •

Student Activity Fee. Support for the College’s Student Activities Program in the form of a student activity fee that is charged for fall, spring, and summer terms, regardless of the number of credit hours enrolled.

•

Technology Fee. Additional support for the purchase, operation, and repair of computers and other instructional technology, including supplies and materials that support the technology. In accordance with State Board of Community College regulations, expenditures must be instructional in nature and for the benefit of the students who pay the fee.

•

Campus Access Fee. Support for parking, security systems, student accident insurance, remote notification and public safety infrastructure, and other enhancements of access to college facilities.

•

Graduation Fee. Curriculum students pay a graduation fee each semester, regardless of participation in the ceremony. The fee is used to offset the costs of degree, diploma, and certificate production, cap and gown, and the ceremony. This fee is non-refundable.

•

Specific Fees. Fees charged to students for items required for individual courses that are considered to be in addition to normal supplies and materials the College provides for students such as tools, uniforms, insurance, and certification fees.

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Funds derived from fees shall be deposited in the institutional account and shall be used to directly benefit students.

Fees shall be reported and evaluated on an annual basis to ensure that they are appropriate.

The president shall report periodically to the Finance & Investment Committee of the Board of Trustees on the types and amounts of fees collected, and, in the case of supply fees, the relationship of fees to supply costs in courses/programs.

HISTORICAL NOTE The Rowan-Cabarrus Community College Board of Trustees adopted a student activity fee beginning September 1965 (Policy 3.02); technology fees (Policy 3.16) were adopted in the curriculum area effective with fall semester 2003 in lieu of supply fees (Policy 3.14). In June 2005, the Board of Trustees adopted a policy to authorize collection of fees for nursing students entering the program after fall semester 2005 (Policy 3.17). Policy 3.18 replaces policies 3.02, 3.14, 3.16, and 3.17 and combines authorization for collection of student fees into one policy.

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised: Date Revised: Date Revised: Date Revised:

B600.00.50.01.H April 1979 June 1993 March 1995 September 2005 July 2019 June 2021

STUDENT TUITION AND FEES PURPOSE To provide information and establish procedures for the collection of tuition and fees from RowanCabarrus Community College students which are assessed at the time of registration.

RESPONSIBILITIES It is the responsibility of the Vice President of Student Success Services and the Vice President of Continuing Education to ensure that every applicant is informed concerning required tuition and fees for courses in the respective divisions of the college. The Chief Officer of Finance and Administration is responsible for securing payment of tuition and fees.

PROCEDURES TUITION 1. College Curriculum Programs •

Tuition for students is charged at the rate established by the North Carolina General Assembly and is published on the Rowan-Cabarrus Community College website, in the College Catalog, and the Student Handbook.

•

Due to implementation of Session Law 2013-360, the state of North Carolina has introduced the Residency Determination Service (RDS), in coordination with other NC community colleges and universities, as the centralized service for determining residency of students for tuition purposes.

2. Occupational Extension, College and Career Readiness and Self-Supporting/Community Services Courses

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•

Registration fees for Occupational Extension courses are established annually as a part of the state’s budgeting process and are based on the number of contact hours of the course.

•

College and Career Readiness courses carry no student registration fees.

•

Registration fees for Continuing Education Self-Supporting/Community Services Courses are based on the costs of course delivery and the projected number of registered students.

STUDENT FEES North Carolina State Board Code and Rowan-Cabarrus Community College Procedure E200.98.30.02 require that all fees charged to students be approved annually by the Board of Trustees. All student fees provided below have been approved. Current fees are published on the College’s website and are set per academic year and are subject to change.

REQUIRED STUDENT FEES 1. Campus Access Fee •

All students pay a campus access flat fee per semester/term which supports parking, security systems, student accident insurance, remote notification and public safety infrastructure, and other enhancements of access to college facilities. This fee is refundable only if the student completely drops all courses by the refund deadline as published in the Academic Calendar.

•

Accident insurance, covering hours in school, is required of all students and is included in the Campus Access Fee. All enrolled students of Rowan-Cabarrus are eligible. Students are covered while participating in scheduled, sponsored and supervised activities of Rowan-Cabarrus.

2. Graduation Fee •

Curriculum students will pay a fee each semester, regardless of participation in the ceremony. The cost covers the production of the degree, diploma, or certificate, as well as the cap and gown for the ceremony. This fee is non-refundable.

3. Student Activity Fee •

Students at Rowan-Cabarrus are required to pay an activity fee for fall spring and summer term, regardless of the number of credit hours enrolled. This fee covers student activities coordinated by the SGA.

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4. Student Type Fees (Health Programs) •

Rowan-Cabarrus health programs have other required fees that are incurred at the time of registration. Such fees could include cost for test preparation, liability insurance, testing fees, uniforms, pinning fees, lab fees, and more. Students receive a list of these fees at the respective Program Information Session.

5. Technology Fee •

Students at Rowan-Cabarrus pay a technology fee for each of the fall and spring semesters, and summer term. Technology fees cover the cost of instructional supplies, materials, computers and other technology support. Technology fees are charged on a pro-rate basis depending on the number of credit hours for which the student is enrolled.

6. Other Potential Student Fees/Charges/Materials / Facility Fee •

Students choosing to enroll in certain ART courses will be charged a material fee to cover expenses including, but not limited to, film, printing paper, chemistry, and facility rental. These courses are identified in the College Catalog and Student Handbook.

Curriculum students will pay a lab fee for courses that have an associated lab.

7. Official Transcript Fee •

Rowan-Cabarrus Community College has authorized the National Student Clearinghouse to provide transcript ordering via the web. Students may pay through this service when ordering with any major credit or debit card.

8. Professional Liability Insurance Fee •

Cosmetology, Early Childhood Education, Dental, Nursing, Radiography, Occupational Therapy Assistant and Physical Therapy students are required to purchase student professional liability insurance. Students in Continuing Education courses which require patient care or direct client service are also required to have professional liability insurance.

•

The Rowan-Cabarrus Cashiers’ Office can provide additional information about this fee.

9. Retest Fee

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•

Students choosing to retest will pay a fee to cover the cost of the test. The cost will vary depending on the test or inventory type.

10. Textbook And Supplies •

The cost of textbooks and supplies varies with the program of study. In some instances, such costs may be included as a charge applied automatically with student registration.

11. Lab Fee •

Students will pay a lab fee for courses that have an associated lab. The cost will cover the materials needed for the lab exercises.

ESTABLISHED ADMINISTRATIVE PROCEDURES B600.00.50.01.TTT Grade Appeal of a Curriculum Course B600.00.50.01.Q Grievance Procedure for Students B600.00.50.01.OO Campus Code of Conduct B600.00.70.01.OOO Academic Standards B600.00.50.01.PP Financial Aid Appeal (Satisfactory Academic Progress) B600.00.50.01.R Grievance Procedure for Minors Enrolled in ABE, GED, ESL B600.00.50.01.S Student Appeal Procedures for Decisions Related to Driving Eligibility Certificates B600.00.50.01.G Admissions: State Residence Classifications for Tuition Purposes and Classification Appeal AUTHORITY Tuition and the tuition refund policy are set by the NC State Board of Community Colleges and the NC General Assembly (NCGA) and are subject to change. Any changes will be announced by the NCGA in July of each year.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: Date Adopted:

B600.00.50.01.HHH June 2021

Federal Financial Aid Appeal (Satisfactory Academic Progress) Procedure PURPOSE To provide a means whereby students may appeal their financial aid satisfactory academic progress standing. All students must meet Satisfactory Academic Progress (SAP) standards in order to receive Title IV funds.

RESPONSIBILITIES 1. It is the responsibility of the Director of Financial Aid to ensure that all students SAP status is calculated at the end of each semester.

2. It is the responsibility of the Director of Financial Aid to communicate to students their status each semester.

3. It is the responsibility of the student to ensure that they remain updated on the SAP and appeal procedures.

PROCEDURES Students are only allowed to attempt a limited number of credit hours under federal financial aid guidelines. Credits may include transfer credits, remedial credits and all other credits attempted at Rowan-Cabarrus. All students must meet Satisfactory Academic Progress (SAP) standards in order to receive Title IV funds. Academic history is reviewed for all students applying for financial aid, regardless of whether financial aid has been previously received.

All students receiving aid must successfully complete a minimum of 66.7 percent of cumulative credit hours attempted in order to continue receiving Title IV financial aid funds. For example, a student attempting 35 credits must successfully complete 23 credits (35 credits x 66.7 percent = 23 credits). Students must also maintain at least a 2.0 cumulative grade point average (GPA). SAP evaluations are performed at the end of each semester for all students receiving Federal and/or State aid. (Successfully completed grades: A, B, C, D, S, P — Unsuccessful grades: WF, WP, W, F, I, R.) Failure to meet these standards may impact the student’s eligibility for financial aid. Warning statuses will apply.

Upon completion of an associate degree, SAP evaluations can start over.

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Definitions 150 Percent Rule (Maximum Timeframe) Financial aid recipients will be terminated upon reaching 150 percent of the number of credits needed to complete their degree, diploma, or certificate program. This regulation applies to all students and terms regardless if the student received financial aid during all periods of enrollment.

For example, a student working toward an associate degree needs 60 hours to graduate. Once the student attempts 90 hours, he/she is no longer eligible for financial aid (60 hours x 150 percent = 90 hours). Under extenuating circumstances, the 150 percent rule may be appealed, but only for one full term. (part-time adjusted accordingly) Example: If the student can graduate in the next term.

The 150 percent rule applies to all classes attempted by the student, including vocational and transfer hours. Students must make other arrangements to pay their tuition and fees if their financial aid is terminated and they do not appeal, or the appeal is denied.

Students are allowed to receive financial aid for up to 30 credit hours of remedial coursework. The successful completion of up to 30 credit hours of remedial coursework is not counted toward the 150% completion rule. If the student exceeds 30 credit hours of remedial coursework, the number of credits in excess of 30 do count toward the 150% completion rule.

Repeated coursework is allowed as stated in the college catalog. However, repeated courses do count towards the calculation of the 150% time limit.

Warning A student is placed on warning when they fail to meet satisfactory academic progress. A student with a warning status may receive financial aid for their next enrollment term. The student must reestablish satisfactory progress during the warning term. If a student fails to reestablish satisfactory progress during the warning term, their status will be unsatisfactory.

Unsatisfactory Students who were previously on a warning status and have failed to maintain satisfactory academic progress will be given a status of unsatisfactory. This status makes the student ineligible for Title IV and NC state funding unless they go through the appeals process.

Appeals Process Students in an unsatisfactory status may appeal if there are extenuating circumstances (ex. medical or personal problems). To appeal, the student must complete and return the Satisfactory Academic Progress Appeal to the Financial Aid Office. All supporting documentation must be attached. The appeal must explain why the student failed to make satisfactory progress and what has changed in their situation that will allow them to make satisfactory progress at the next evaluation. Designated

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financial aid staff reviews the written appeal and supporting documentation and makes the initial determination. All aid remains cancelled until the student receives notification that the appeal was approved for the next period of enrollment. As a best practice, students are allowed one appeal.

However, professional judgment may be applied to approve additional appeals after evaluation of the individual circumstance.

Probation Upon approval of an appeal, the student is placed on SAP probation for the next term. Probation standards are specified in the approval. If a student disputes the appeal decision, the student may request to be re-evaluated by the Director of Financial Aid. Continued Probation If a student has previously been on probation and completed the term with a GPA of 2.0 or higher and successfully completed all classes, but has not yet re-established satisfactory academic progress, they will remain eligible for financial aid in a continued probation status. The probation status will remain until the student has re-established satisfactory academic progress.

Appeal Denied If the appeal is denied, students can regain their financial aid eligibility by taking action that brings them back into compliance with satisfactory academic progress standards. This requires the student to successfully complete enough credits, without receiving financial aid, to bring them up to the minimum requirements (2.0 cumulative GPA and 66.7 percent completion rate).

Terminated after Appeal A student who has previously had an appeal approved by the financial aid office and does not meet the requirements of the appeal will be terminated. They will no longer received financial aid assistance and may not have the option of subsequent appeals.

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol Spalding, President

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Procedure Number: B600.00.50.01.KK Date Adopted: April 1979 Date Revised: June 1993 Date Revised: September 2004 Date Revised: September 2014 Date Revised: June 2021 Date Revised: June 2022

CURRICULUM TUITION REFUNDS PURPOSE To describe the procedure for curriculum tuition refunds at Rowan-Cabarrus Community College.

RESPONSIBILITIES 1. It is the responsibility of the student to initiate a request for refund in cases where he/she believes he/she is eligible for such refund.

2. It is the responsibility of the Director of Admissions, Registrar to make the final determination concerning the student’s eligibility for refund.

3. It is the responsibility of Finance and Business Services to make authorized refunds to students.

PROCEDURE 1. Request for tuition refund should be made by the student submitting the Online Withdrawal Form located on the College’s website.

2. A 100% refund shall be made if the student drops the class prior to the first day of the semester.

3. A 75% refund shall be made if the student drops the class on or after the first day of the semester and prior to or on the Census Date (10% point) of the semester. Refunds will not be made after this date.

4. Military Refund: Upon request, the College will issue a full refund of tuition and registration fees to military reserve and National Guard or active-duty personnel who receive temporary or permanent assignment making it impossible to complete their coursework. The College will buy back textbooks to the extent allowable.

5. Students will receive a refund of applicable tuition and fees paid for any class the College cancels or is otherwise unable to conduct due to circumstances out of the

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institution's control. In such cases, the College will initiate the refunds on the behalf of the students. The refunds will be processed by Finance and Business Services.

AUTHORITY G.S. 115D-5: G. S. 115D-39 1E SBCCC900.4 Military Refund

Original (signed) procedure is on files in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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Procedure Number: Date Adopted: Date Revised: Date Revised:

B600.00.70.01.PP June 2004 February 2014 October 2023

COLLECTION AND MANAGEMENT OF LIBRARY PATRON FEES PURPOSE To provide information concerning the handling of finances in the Library.

INFORMATION The Library receives money from patrons for the following reasons: 1. Overdue fines, 2. Lost and/or damaged books, 3. Reimbursement of materials deemed lost, 4. Lost Community Borrower (library) cards, 5. Printed computer-generated copies, 6. Copy machine photocopies (black and white and/or color), and 7. Book sale proceeds.

RESPONSIBILITIES 1. The Lead Librarian at each location (North, South, NCRC) or designee is responsible for daily maintenance of the cash box. All Library locations have a secured cash box kept in a locked location at the Circulation Desk.

2. The Lead Librarian or designee is responsible for counting the money as needed and delivering the funds to Finance and Business Services.

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3. Patron log sheets from all locations, weekly reports, and receipts from Finance and Business Services will be kept on file in the North Campus Library.

4.

Library personnel are responsible for maintaining the security of the cash box and for providing accurate record-keeping of the monies collected. Forms are provided for each money transaction and should be completed and initialed by the person who handles the transaction.

5. The removal of cash for personal use or cashing of personal checks from the cash box is strictly prohibited.

6. Any obvious discrepancies in a cash box will be reported immediately to the Lead Librarian at that location who will inform the Library Director.

HISTORICAL NOTE Former procedures number 6.06

Original (signed) procedure is on file in the Rowan-Cabarrus Community College President’s Office Dr. Carol S. Spalding, President

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