Computer Applications
Study Guide Questions
Course Introduction
Computer Applications is an introductory course that explores the fundamental concepts and practical skills related to the use of computers in various professional and academic environments. The course covers key topics including computer hardware and software basics, word processing, spreadsheets, presentations, databases, and internet technologies. Students will gain hands-on experience with popular software suites and online tools, developing essential skills for effective communication, data management, and problem-solving in the digital age. The course also addresses issues related to cybersecurity, ethical use of technology, and current trends in computing, preparing students to confidently navigate and utilize computer applications in their personal and professional lives.
Recommended Textbook
New Perspectives Microsoft Office 365 Access 2016 Comprehensive 1st Edition by Mark Shellman
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Chapter 1: Creating a Database
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Sample Questions
Q1) Which data type allows field values to contain letters,digits,and other characters?
A)Short Text
B)AutoNumber
C)Currency
D)Date/Time
Answer: A
Q2) Files created with Access 2016 may be used with which previous version of Access?
A)Access 2010
B)Access 2000
C)Access 2005
D)Access 2003
Answer: A
Q3) There are two ways to move vertically from one record to another in a table;use the vertical scroll bar or the ____________________.
Answer: navigation buttons
Q4) Access reports are based on a selected ____________________ or ____________________.
Answer: table,query
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Page 3
Chapter 2: Building a Database and Defining Table
Relationships
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Q1) Access automatically assigns the Number data type to all new fields.
A)True
B)False Answer: False
Q2) The data type that allows both sequential and random numbering is the ____ data type.
A)Number
B)Currency
C)AutoNumber
D)Long Date Answer: C
Q3) Access does not require a table to have a(n)<u>primary key</u>._________________________
A)True
B)False Answer: True
Q4) The "one" table in a one-to-many relationship is the ____________________ table.
Answer: primary
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Chapter 3: Maintaining and Querying a Database
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Q1) The process of adding,modifying and deleting records in a database to keep the records current and accurate is referred to as ____ a database.
A)reconstructing
B)maintaining
C)developing
D)editing
Answer: B
Q2) A calculated field created in a query generates results when ____.
A)the database is opened
B)the query's underlying table is opened
C)when a report is created
D)when the query is run
Answer: D
Q3) The contents of query datasheet are <u>permanent</u>.____________________
A)True
B)False
Answer: False
Q4) The first field specified in the sorting process is called the ____________________ field.
Answer: primary sort
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Chapter 4: Creating Forms and Reports
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Sample Questions
Q1) When a form is created based on two or more tables,a relationship must be defined between <u>queries</u>.____________________
A)True
B)False
Q2) After a conditional formatting rule is created using the ____ dialog box,the rule is then available for use in the database from the Conditional Formatting Rules Manager dialog box.
A)New Formatting Rule
B)Conditional Formatting Manager
C)Report Rules Manager
D)Field Conditions Formatting
Q3) To design a form using the Form Wizard,begin by clicking on the ____ tab on the Access Ribbon.
A)HOME
B)CREATE
C)FILE
D)EDIT
Q4) The default theme for a new form that is created is the ____________________ theme.
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Chapter 5: Creating Advanced Queries and Enhancing
Table Design
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Sample Questions
Q1) The ____ comparison operator is used to select records by matching field values specific to a pattern that includes one or more wildcard characters.
A)Between
B)More
C)In
D)Like
Q2) Carlos would like to create a query based on the Customer table that allows him to type in the name of the cooking demonstration for which the query will run.Which type of query should Carlos create so that he can type in the name of the cooking demonstration before the query runs?
A)parameter query
B)top values query
C)crosstab query
D)pattern match query
Q3) An expression that calculates the values of the data in a field is contained in a ____________________ field.
Q4) A standard language used in querying,updating,and managing relational databases is ____________________.
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Chapter 6: Using Form Tools and Creating Custom
Formsmodule
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Q1) To avoid typing errors when creating a more advanced expression for a calculated control,it is a good idea to use this Access feature.
A)Property Sheet
B)Controls group on the ribbon
C)Form view
D)Expression Builder
Q2) The record source for a subform must be a table.
A)True
B)False
Q3) Bound controls,unbound controls,and calculated controls are placed in the ____________________ section of the Design view when creating a form.
Q4) Which key on the keyboard may be used to ensure that a horizontal or vertical line is straight when adding a line to a form or report?
A)Shift
B)Ctrl
C)Alt
D)Tab
Q5) A(n)____________________ is an unbound control that displays text.
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Chapter 7: Creating Custom Reports
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Q1) Properties of a multiple-column report may be changed using the ____________________ section of the Page Setup dialog box.
Q2) In the expression =Date(),used to return the current date,which portion of the expression is the name of the function?
A)=
B)Date()
C)Date
D)=Date
Q3) The expression =Date(),inserted in a text box in a report design,will return the ____________________ value.
Q4) A typical Group Footer section will include which type of data?
A)a count or subtotal for records in that group
B)the date and time the report was generated
C)the report page number
D)detail fields for all records included in the group
Q5) A report sort field that includes a Group Header section and a Group Footer section is a<u> grouping </u>field.____________________
A)True
B)False
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Chapter 8: Sharing,integrating,and Analyzing Data
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Q1) Begin the process of importing an XML file on the External Data tab in the ____________________ group.
Q2) Access offers the option to use the first row of a linked Excel spreadsheet containing column headings as ____ for the table in the database.
A)field data
B)field names
C)table names
D)field properties
Q3) Which type of file contains the format specifications for Access table data when exporting table data as an XML file?
A)XSD
B)XSL
C)HTML
D)CSV
Q4) It is not possible to make changes to data in an Access table using an exported <u>static web page </u>in a browser.____________________
A)True
B)False
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Chapter 9: Using Action Queries and Advanced Table
Relationships
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Q1) When each record in the first table matches at most one record in the second table,and each record in the second table matches at most one record in the first table,a(n)____ relationship exists between the two tables
A)one-to-one
B)one-to-many
C)many-to-many
D)many-to-one
Q2) An action query can only modify one record in a table at a time.
A)True
B)False
Q3) An index may be added to or deleted from tables at any time except for primary key indexes.
A)True
B)False
Q4) To maintain current data in a table created by an <u>append </u>query,run the query periodically.___________________
A)True
B)False
Q5) Under what circumstances might it be advisable to delete a database object.
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Chapter 10: Automating Tasks With Macros
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Q1) To define the data that is retrieved from a database and how the data is presented,SQL uses the <u>SELECT</u> statement.____________________
A)True
B)False
Q2) <u>Edit</u> is the default setting for the Data Mode argument of the OpenTable action.____________________
A)True
B)False
Q3) In an SQL SELECT statement,tables to be used for the query are listed after the keyword ____.
A)WHERE
B)FROM
C)SELECT
D)TABLE
Q4) The only arguments available for the Beep argument are Yes or No. A)True
B)False
Q5) What are some advantages of including submacros in a single macro instead of creating them all as separate macros?
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Chapter 11: Using and Writing Visual Basic for Applications
Code
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Sample Questions
Q1) The way an object responds when an event occurs is determined by an associated <u>object property</u>.____________________
A)True
B)False
Q2) Designates the start of an alternative set of actions
A)coding
B)Sub statement
C)logic error
D)RGB
E)function call
F)Current
G)Assignment statement
H)Visual Basic window
I)Load
J)bas
K)Object box
L)Case statement
M)Immediate window
N)Procedure box
Q3) List four advantages of using VBA rather than macros in Access.
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Chapter 12: Managing and Securing a Database
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Q1) When shared access is allowed to a database,____ occurs when one user is updating a record (or row)in the database and another user is denied access to that table row.
A)reading
B)exclusive access
C)row-level locking
D)encryption
Q2) Values designated for a multivalue field cannot be changed after the field is created and the table is saved.
A)True
B)False
Q3) A filter may be saved as a query from the Advanced button in the Sort & Filter group on the Home tab.
A)True
B)False
Q4) When deciding whether or not to use a multivalued filed in an Access database,what limitations of using multivalued fields should be given careful thought?
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Chapter 13: Relational Databases and Database Design
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Q1) In Office Mix,the Slide Notes feature works as a ____________,to help you focus on your content instead of memorizing a presentation.
A)digital assistant
B)TelePrompTer
C)calculator
D)spreadsheet
Q2) It is possible to record audio conversations with OneNote if your computer or device has a camera and/or a microphone.
A)True
B)False
Q3) OneNote saves your notes __________.
Q4) Storyline selections,called Frames,allow users to add content.__________________
A)True
B)False
Q5) Microsoft Edge allows you to __________.
Q6) Microsoft Edge is __________.
Q7) Microsoft Sway is available as an app on Office365 or at Sway.com.
A)True
B)False
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