Commitment
to a Caring and Inclusive Community
Punahou’s culture of care is deeply woven into every aspect of our school community. Our mission and values guide the actions of our students, parents, guardians, employees and volunteers every day.
Parents/guardians acknowledge and understand that they and the Student are joining Punahou School and, as a result, must share in its individual, communal, and institutional efforts to promote diversity, equity, and inclusion. Parents/guardians and the Student jointly commit to this necessary work. Parents/guardians and the Student agree to respect and support progress towards these initiatives with respect to, but not limited to, race, ethnicity, nationality, ability, gender, gender identity, sexual orientation, religion, and socioeconomic background.
Punahou is committed to education in its broadest sense, which includes learning that builds character, sound judgment and ethical behavior. We actively seek to create an environment in which students and adults alike develop the capacity for moral decisionmaking based upon clear values that:
» Acknowledge the worth and dignity of all members of our school community;
» Uphold both real and perceived personal safety;
» Respect the property of others; and
» Pursue learning with complete academic integrity.
We expect that our students and their families, as well as our employees, volunteers and contractors, actively and thoughtfully embrace these values. Likewise, we expect all members of our community to serve as respectful citizens by abiding by our Code of Conduct.
Diversity, Equity, Inclusion and Belonging at Punahou
Our Mission and Values call upon us to affirm the worth and dignity of everyone.
Each day, through our words and actions, we weave a mat that seats many – a welcoming community where individuals can realize the full expression of themselves. When all members of a school feel a true sense of belonging, the best teaching and learning takes place and the entire community flourishes.
We seek to create an environment in which the identities, experiences, and cultural backgrounds of our students, employees, families, and alumni are valued and respected. Throughout the Punahou journey, diverse voices and perspectives strengthen the learning experience for all. They also empower us to fulfill our kuleana and make meaningful contributions to the wider community of which we are a part.
Members of the Punahou community are expected to uphold the highest standards of fairness and inclusivity so that all may fully participate in the life of the School and contribute to its Mission.
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SECTION I: Student and Family Code of Conduct Student Expectations
Every student plays an important role in our school community. We expect all of our students to practice good citizenship, maintain their academic standing and act in a manner consistent with our core values to create a culture of care and mutual respect. At all times, all members of our Punahou community are expected to treat each other with respect and civility. The Code of Conduct is in effect at all events, on and off campus, including school-sponsored travel.
Poor grades, citizenship problems, health issues, excessive absenteeism and/or tardiness and other circumstances can cause administrators to create individualized expectations to be met by a student, and possibly the student’s family, as a condition of continued enrollment.
Major Citizenship Infractions
The following actions constitute a violation of Punahou’s Code of Conduct and are considered major citizenship infractions. Students whose conduct falls under the following categories may face severe discipline, up to and including possible separation from the School.
1. Acts of Aggression or Intimidation
Portions of this section were adopted from stopbullying.gov, a federal government website managed by the U.S. Department of Health and Human Services.
At Punahou, different perspectives and life experiences are not only embraced but celebrated, as key contributions to our diverse and inclusive community. Every person at Punahou has the right to feel safe and respected.
Acts of harassment, discrimination, intimidation, and bullying have no place in the Punahou community. We believe it is the School’s responsibility to promote an environment of mutual respect, tolerance, civility and common decency. We do not allow members of our community to cause physical, emotional, mental or spiritual harm to others.
Harassment
Harassment is behavior that creates an aggressive and intense environment of pressure and intimidation between individuals. Harassment derives from a display of power between individuals or groups and is often assigned to a specific category, including but not limited to age, race, disability, gender, sexual orientation, etc.
Harassment requires unwelcome conduct. Unwelcome means the recipient did not solicit it, did not engage in the same kind of conduct and found the conduct to be offensive and unwanted when it occurred. In our school context, harassment is determined by the perception of the victim. Given this, the key question is the impact of the conduct on the victim. If the recipient perceives the conduct to be hostile, offensive or intimidating, it is harassment regardless of whether the perpetrator intended it to be harassment or not.
Punahou does not tolerate or condone harassment in any form. The act of harassment against any individual or group of individuals, whether directly or indirectly, is strictly prohibited and subject to disciplinary action up to and including separation from the School. Furthermore, all members of our School community are expected to report acts of harassment to the School for immediate intervention and remediation.
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Hate speech
Hate speech is communication meant to demean, insult or intimidate a person or group of persons on the basis of race, ethnicity, gender, gender identity and expression, sexual orientation, religion, age, disability or any other similar ground.
Punahou values every member of our school community and does not tolerate hate speech. Language, actions, behaviors and symbols meant to incite violence, attack or demean protected groups are strictly prohibited.
Sexual harassment
Sexual Harassment of any kind will not be tolerated, and is a major citizenship offense. Punahou’s detailed Sexual Harassment policy is outlined in Section 8: Sexual Behavior, Misconduct, Harassment and Abuse.
Bullying
“Bullying” means any written, verbal, graphic or physical act that a student or group of students exhibits toward another person(s) and the behavior causes mental or physical harm to the other student(s); and is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student(s).
Bullying is the repeated, unwanted, aggressive behavior among school-aged children that involves a real or perceived power imbalance. Bullying can continue over time, is often hidden from adults, and usually continues if no action is taken. Bullying has far-reaching effects that may affect the victim, as well as the perpetrator, long after leaving Punahou.
Punahou promotes an inclusive, positive and caring environment for its students. Conduct or behavior that constitutes bullying, either on or off campus, is not tolerated. Acts of aggression, intimidation, violence or the threat of violence are violations of this Code of Conduct and warrant review and possible disciplinary action up to and including separation from the School.
Examples of bullying behavior include:
» Assaulting or causing any bodily harm or offensive unwanted touching.
» Threatening to cause bodily harm or eliciting fear, significant emotional distress, discomfort or embarrassment.
» Making fun of or teasing with the intent to evoke contempt toward another individual.
» Any action that significantly damages another’s reputation.
» Carrying weapons.
» Participating in fights and hazing.
Cyberbullying
“Cyberbullying” means electronically transmitted acts, e.g., internet, cell phone, personal digital assistant (PDA), or wireless hand-held device, that a student has exhibited toward another student or individual which causes mental or physical harm to the other student(s) or school personnel and is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment. Unlike face-to-face bullying, cyberbullying can be conducted 24/7, at school or at home, making it difficult for victims to find relief.
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Cyberbullying has far-reaching effects that may affect the victim as well as the perpetrator long after leaving Punahou. All members of Punahou’s community should act with respect and good judgment in all their online activities.
Examples of cyberbullying include a pattern of:
» Posting comments or rumors about someone online that are mean, hurtful or embarrassing.
» Sharing a mean or hurtful picture or video online or by text.
» Pretending to be someone else online in order to solicit or post personal or false information about someone else.
» Creating a mean or hurtful webpage or social media profile about someone.
» Doxxing, a form of online harassment used to exact revenge and to threaten and destroy the privacy of individuals by making their personal information public, including addresses, social security, credit card and phone numbers, links to social media accounts and other private data.
» Sexting, which is defined as the production, possession or dissemination of sexual materials, including suggestive text messages, sexually explicit or sexually suggestive images or video via mobile device or computer.
Sexting
Students should be aware that sending, sharing, viewing or possessing sexually explicit photos, images and messages, text messages, emails or other sexually explicit or suggestive materials via a computer, digital device or cell phone (commonly known as “sexting”) may subject a student to criminal charges under federal and state laws. The types of crimes that can be implicated by sexting include child pornography, obscenity laws, harassment, indecent exposure and endangerment. In addition, using a digital device or computer to solicit a minor under the age of 16 to meet with the intent to engage in a sexual act can also lead to criminal charges, even if it is mutually voluntary between the two students.
Punahou does not tolerate sexting activity, and it is cause for disciplinary action up to and including separation from the School. If sexting is suspected, the School can seize a student’s cell phone, computer or other electronic device and will turn the device over to law enforcement authorities. Any student, faculty, staff member or parent/guardian with questions or concerns about sexting, including being the unwilling recipient of a sexual image, should speak with the student’s dean or other school administrator.
Hazing
Hazing refers to any activity expected of an individual joining a group (or to maintain full status in a group) that humiliates, degrades or risks emotional and/or physical harm to that person, regardless of the individual’s willingness to participate. Punahou does not tolerate any form of hazing in our community.
Hazing activities are generally considered to be physically, psychologically or emotionally abusive, hazardous and/or sexually violating, but they can take other forms as well. Whenever anyone in the Punahou community is intentionally made to feel ostracized or “lower” than their peers, this could be considered hazing.
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Some examples include, but are not limited to:
» Deprivation of privileges granted to other members.
» Socially isolating new members.
» Name calling; assigning status and titles; forced servitude.
» Physical abuse or endangerment.
» Verbal abuse, threats or implied threats.
» Asking new members to wear embarrassing or humiliating attire.
» Forced or coerced consumption of alcohol, drugs or vile substances.
» Beating, paddling, branding, burning or other forms of assault.
» Public nudity; sexual simulations.
» Forcing members to engage in illegal activity.
» Bondage/abductions/kidnapping.
If a Punahou student becomes aware of any form of hazing involving anyone in the Punahou community, they must take immediate and proactive action to stop it and use the reporting procedures described below.
How to Report Bullying, Harassment, Sexting and Hazing
Students and others in the Punahou community are required to report and consult with adults, including deans, administrative deans, counselors, principals and administrators, any time they feel bullied or harassed, are subjected to hazing or if they witness or have knowledge of any form of bullying, harassment or hazing of their peers.
The School has procedures in place to respond to and investigate such complaints and will take necessary action to stop such bullying, harassment and hazing, including appropriate disciplinary action.
Retaliation is defined as any form of materially adverse action such as intimidation, reprisal or harassment directed against an individual who reports bullying or harassment, or who provides information during an investigation of bullying or harassment. Retaliation is unacceptable and constitutes a violation of the Code of Conduct.
Students and former students or their parents or caregivers may report directly to local child welfare and law enforcement agencies, or call 911, if they believe that a child is in danger. Punahou also offers a 24-hour Community Helpline (844-513-8110), where students, parents, guardians, faculty, staff and administrators can submit a report about health and safety issues.
2. Cheating, Plagiarism, and Academic Integrity
A Punahou education is defined by high standards of academic performance and integrity in our work. We expect students to conduct themselves honorably when they use or create information, works of scholarship, works of art or music and other products.
All Punahou students:
» Are responsible for their own work.
» Fulfill commitments.
» Acknowledge the use of the ideas of others.
» Are guided by a sense of honesty.
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Students who cheat or plagiarize create situations where essential learning may be missed and the efforts of scholarship misunderstood. Students should be meticulous about reporting the sources from which they drew their information or ideas and the processes they used to produce academic work.
Cheating
Cheating involves, but is not limited to:
» Obtaining help from or giving help to another student during an individual quiz, test or examination.
» Obtaining, without authorization, a quiz, test, or examination, including using a camera or microphone to capture sensitive information.
» Submitting the same written or oral material for more than one assignment without obtaining authorization from the instructors involved.
» Using or appearing to use books, notes or any other unauthorized sources of information during a quiz, test or examination.
» Using information technology, including Artificial Intelligence (AI), without the explicit permission of the instructor or in a way that is intended to replace the student’s own work (e.g., using an electronic language translator without teacher permission, storing formulae in a graphing calculator in a test situation, etc.).
» Altering any answers or grades after they have been submitted for grading or finalized.
» Forging, falsifying or altering any information on application forms, transcripts, school records or communication.
» Engaging in dishonest conduct in any competitive event.
Plagiarism
Plagiarism involves, but is not limited to:
» Submitting or participating in the submission of a report, paper, theme, design or art project, notebook, homework assignment, outline, computer program or any other product that has been knowingly obtained or copied in whole or in part from another individual’s work without a clear identification of the source.
» Neglecting to identify a quotation, a documented idea, information acquired through a personal interview or a passage that is paraphrased in such a way that the reader is misled as to the source.
» Obtaining and using the work product of other students without the expressed consent of the instructor; using data, content and write-ups from other sections of a course or from previous terms when the course was conducted; fabricating data to fit the expected results.
» Any student who provides their own work or intellectual property to another student without instructor permission.
» Using Artificial Intelligence (AI) and AI-generated content, including but not limited to ChatGPT, to solve equations, develop code, create text for a written assignment, or for any other school-related purpose without the explicit permission of the instructor or without citation of the content as AI-generated.
Punahou believes it is essential that action be taken when cheating and/or plagiarism occur. This action may include a range of consequences both academic and citizenship, including separation from the School.
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Copyright Guidelines
Student Copyright Manual, by Dr. Jerome K. Miller
Copyright laws protect the authors and creators of books, poems, maps, magazine articles, games, films, videos, computer programs, music videos and other communication technologies, including material found through the internet.
Fair use by students
Copyright laws give some rights to users to allow the copying of short quotations. “Fair use” is the right of an individual to quote a small part of a copyrighted work without asking permission or paying a fee.
Students in computer classes often enter text, data, illustrations or logarithms as part of a class requirement. Students producing media projects (slides, film, video, etc.) often copy pictures from books, scenes from videos or TV programs or music from records. In most cases, this appears to be a legitimate application of “fair use.”
Copying by students as a “learning exercise” is usually a “fair use.” If students copy pictures, music or text to produce a media project, that copying may be a “fair use” as long as the copy is only used for a school project. Students may submit the project for a grade, and the teacher may show it in class.
The key question concerns future uses of the material students produce for class assignments. Students may keep it for their own enjoyment and probably can show it to a prospective employer during a job interview. However, if it includes copies of copyrighted works, it is probably illegal to share a computer program on a bulletin board or to exchange it with friends. In the case of media productions, it may be illegal to show it to an audience. It is particularly important that students not broadcast the program or transmit it through a cable system without checking on copyright permissions. Punahou’s Copyright Advisor can help decide if a request for permission is necessary. If the only thing copied is music, the station or cable system’s licenses may cover the music, but verify that before the broadcast or cable transmission.
3. Drugs, Alcohol and Illegal Substances
Punahou does not support or tolerate the use of drugs, alcohol or illegal substances by students on campus, and we strongly discourage students from using these substances outside of school.
Alcohol, tobacco, e-cigarettes, and the inappropriate use of prescription drugs and illegal substances carry physical, psychological and legal risks. All of the physical and psychological dangers of drug use tend to be magnified for adolescents, and the risk of addiction with any of these drugs is extremely serious.
We believe that Punahou must work with students and parents/guardians to strive toward a healthy life, which is why we educate students about the dangers of drug and alcohol use through direct instruction, assemblies, special programs and individual counseling.
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Substance Abuse Policy
Being under the influence of drugs – including but not limited to alcohol, narcotics, misused over-the-counter prescription medication, nicotine, vaping and tobacco – during the school day or at a school event is a serious violation of the Code of Conduct. If any member of the Punahou community is caught breaking any of the school rules concerning drugs or alcohol, we will take appropriate and serious disciplinary action, including possible permanent separation from the School.
Our substance abuse policy is as follows:
» No student or parent/guardian within the School’s jurisdiction (e.g., on campus or at a school-related event) may offer, accept, sell, purchase, possess, consume, use or be under the influence of alcohol or any illegal or unauthorized drugs or chemicals of all categories. At sanctioned school events where alcohol is served, responsible consumption is permitted for adults age 21 and over.
» No student or parent/guardian within the School’s jurisdiction may offer, accept, sell, purchase, possess or make use of any drug paraphernalia or drug delivery systems, including, but not limited to, e-cigarettes or vaporizers.
The School may extend jurisdiction beyond the campus when students or parents/ guardians, by using or supplying alcohol or drugs off campus, put members of the Punahou community at risk.
Punahou School reserves the right to inspect any and all technological devices, personal property and School provided spaces and storage whether on or off School grounds. This includes but is not limited to inspection and confiscation of a student's cell phone or a cell phone in their possession; laptops, tablets, and computers (whether School-issued or student owned); backpacks, bags, and/or personal property brought to campus or School related or sponsored events; lockers and desks; as well as any vehicle used by the Student whether on School property or brought to School related or sponsored events.
Counseling and Discipline
We believe in counseling students who acknowledge a drug or substance use problem and will support students or parents/guardians seeking evaluation and/or treatment for such problems. The deans/counselors can refer families to appropriate community resources.
Students may seek help from a school counselor for substance use outside of the School’s jurisdiction. We will work with parents/guardians to address the situation to ensure the safety of the student and the community.
However, when students are discovered to be using or being under the influence of drugs or alcohol on campus, serious disciplinary measures will be invoked.
Students who, in the opinion of the deans, are personally or academically seriously compromised by drug or alcohol use over a period of time may be required to undergo drug testing at their families’ expense. How test results are used will be determined on a case-by-case basis and may result in disciplinary action up to and including separation from the School. This policy does not apply to drug testing agreed to by a student with a treating doctor as part of a treatment plan.
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Parent/Guardian Expectations
See Section Parent and Guardian Expectations, Sub-section: Parent/Guardian Responsibilities Regarding Events, Prohibited Substances, and General Behavior
4. Insubordination
Students who refuse to comply with reasonable requests made by faculty or staff, or students who repeatedly fail to comply with school policies (including, but not limited to, those relating to off-campus violations; on-campus parking violations; attire policy violations; and attendance at Chapel, assemblies, homeroom or study halls) are insubordinate and may be subject to serious disciplinary action, including the possibility of separation from the School.
5. Lying
Lying to school officials, including all faculty and staff, is strictly prohibited. Intentionally misleading school employees about an incident known to be false is, in and of itself, a citizenship offense and a violation of the Code of Conduct.
6. Off-Campus Violations
Students who are discovered off campus without a Green Slip, Privilege Card or who have not been excused by parents or guardians through the Attendance Office ahead of time will receive 10 demerits and, if a senior, forfeit senior privileges for a first violation. Egregious or repeat offenders will be subject to serious disciplinary action, including the possibility of separation from the School.
7. Reckless Endangerment
Reckless Endangerment refers to actions that could injure self or others, such as roof climbing, riding or driving too fast on campus, are strictly prohibited. Egregious or repeat offenders will be subject to serious disciplinary action, including the possibility of separation from the School.
8. Sexual Behavior, Misconduct, Harassment and Abuse
Sexual Behavior
Sexual behavior and sexual interactions of any kind, are prohibited on campus.
Student Sexual Harassment
Punahou is committed to creating and maintaining a learning environment that is safe and healthy for all students. Sexual misconduct or other actions that interfere with learning and create an environment perceived by the victim to be hostile, offensive, intimidating and/or unsafe, will not be tolerated at Punahou.
Harassment requires unwelcome conduct. Unwelcome means the recipient did not consent, and/or found the conduct to be offensive and unwanted. In our school context, harassment is determined by the perception of the victim. Given this, the key question is the impact of the conduct on the victim. If the recipient perceives the conduct to be hostile, offensive or intimidating, it is harassment regardless of whether the perpetrator intended it to be harassment or not.
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At Punahou, we educate students about their need to be aware of how their conduct affects others. Students will be held responsible for the impact of their conduct, regardless of whether they are or were in a romantic relationship or friends with the student impacted.
Any act of unwelcome sexual contact, sexual misconduct or sexual blackmail will lead to serious consequences, including possible separation from the School. and reporting to legal authorities. Repeated unwelcome verbal communications, especially those of a sexual nature, can also create a hostile sexual harassment environment and warrant disciplinary action or possible separation from the School.
Examples of student sexual harassment include:
» Unwelcome sexual contact, conduct, advances or requests for sexual favors.
» Unwelcome verbal comments of a sexual nature, sexual jokes or innuendos, demeaning labels based on gender or sexual orientation, verbal abuse and sexually oriented banter.
» Unwelcome contact or communications, including phone calls, recorded messages, emails, text messages, instant messages, social media messaging or postings and communications through third parties.
» Sexual blackmail or the explicit or implicit submission to sexual conduct as a term or condition of anything impacting a victim’s learning environment.
» “Pantsing” and “Upskirting”: Pantsing is the intentional act of attempting to remove, either partially or completely, the clothing of another individual. The act of upskirting is defined as taking a sexually intrusive photograph of someone without their permission, oftentimes up their skirt or dress. These acts of harassment are serious violations of our Code of Conduct and are subject to discipline up to and including separation from the School.
Reporting Sexual Harassment and Misconduct
Students are encouraged to report and consult with adults, including deans, administrative deans, counselors or principals, any time they feel harassed or if they feel their peers are being harassed. The Punahou Community Helpline is a 24-hour confidential reporting option. Call 844.513.8110 or email Safety@Punahou.edu. For urgent matters, please call 911. The School has procedures in place to respond to and investigate such complaints and will take necessary action to stop any harassment, including appropriate and serious disciplinary action.
Any parent or legal guardian who has a concern, suspicion or knowledge of actual or potential sexual misconduct or inappropriate behavior against any Punahou student or employee is required to report such information to any dean, principal, human resource officer, any member of Punahou’s Community Care Response Team, Punahou’s Community Care Liaison, the Hawai‘i Department of Child Welfare or the Punahou Community Helpline. Students and former students or their parents or caregivers should report to local child welfare and law enforcement agencies, or call 911 if they believe that a child is in imminent danger.
Punahou has an ethical and legal obligation to conduct an internal investigation into any incident involving school employees and students, sexual assaults, child abuse and neglect and incidents of violence. The School will work to protect the privacy of any individuals involved during any investigation, including the identity of the person who reports the complaint, but we cannot always guarantee complete confidentiality.
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Although Punahou encourages complaints made in good faith, if an investigation reveals that a student, parent or other individual knowingly or maliciously falsely accused another person of sexual misconduct, the School may seek appropriate remedies as permitted by law, including disciplinary or legal actions.
How Punahou Works to Prevent Sexual Misconduct
Punahou has a responsibility to ensure a safe and healthy learning environment for each and every student. Our ongoing commitment to student safety and well-being includes the development of the following policies and procedures that seek to prevent sexual abuse, harassment and discrimination at our School:
» Criminal background checks for all employees and certain volunteers.
» Disciplinary and/or corrective action for persons who violate school policies.
» Age-appropriate abuse awareness training for students.
» Expectations of student behavior outlined in this Code of Conduct.
» Annual, mandatory abuse awareness and policy compliance training for faculty, staff, coaches and other employees, and initial abuse awareness training for volunteers, facilitated by Punahou’s Office of Human Resource Development in conjunction with the School’s Community Care Response Team.
» Mandated reporting to appropriate public agencies through the School’s Community Care Response Team.
9. Theft
Theft refers to stealing or unauthorized borrowing, including taking materials out of the library without following correct procedures, and taking someone else’s items without explicit permission.
10. Vandalism
Vandalism refers to any intentional or reckless destruction or defacing of property, including graffiti.
11. Violation of Responsible Technology Use Policy
The use of technology in violation of any behavior cited in this section, or not cited here but deemed by the Administration to be dishonest, hurtful, or inappropriate for the school community, is a violation of our Code of Conduct and subject to discipline up to and including separation from the School.
Responsible Technology Use Policy
The use of internet access and technology at Punahou is considered a privilege and responsibility. Students and parents/guardians must agree to Punahou’s technology use policies, including the efficient, ethical and legal use of the Punahou network and internet resources.
Punahou staff may examine and monitor the use of Punahou-owned information technology (IT) resources, including, but not limited to, iPads, laptops, servers/network, files and communications to maintain system integrity and ensure that the system is used responsibly. Students who fail to follow the Punahou Responsible Technology Use Policy may lose their access privileges and face disciplinary action. Punahou may seize students’ electronic devices while an allegation is being investigated.
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Responsible use
Punahou’s network and connection to the internet is essential to supporting the School’s educational objectives. Technology provides resources and promotes collaboration and communication by students, faculty and staff.
The network may also be used to obtain and transmit information relating to school, student and alumni events and activities, and to communicate with members of the Punahou community (trustees, administrators, faculty, staff, students, parents, guardians and alumni).
Punahou.edu accounts, emails, file storage and other related systems are provided to further the educational experience at Punahou. These accounts and systems should not be used for other activities that are unrelated to education at Punahou, such as creating accounts with other third-party services, like Spotify, iTunes or social media sites.
Etiquette, privacy and online safety
Students and adults are expected to maintain good citizenship and character in their online presence, abiding by the generally accepted rules of computing, network etiquette, privacy and online safety. These rules include, but are not limited to, the following:
» Do not swear, use vulgarities, or any other inappropriate language.
» Do not use language on social media, messaging platforms, or any other service that constitutes bullying or harassment of another student, faculty member, staff or any other person.
» Do not reveal private information, including address, phone number or those of others.
» No expectation of privacy exists while using Punahou’s network, devices or systems. Administrative staff have access to email, file stores and all other systems in use, and may report suspicious or inappropriate activity to the appropriate authorities.
» Do not use computers or networks in such a way that would disrupt their use by others.
Personal representation
Any electronic communication with individuals, groups or institutions is done as an individual unless you have specific permission from a dean, principal or other administrator to act as a representative of Punahou School. Individuals are always identifiable as having an account at punahou.edu, and therefore, it must be clear that your views, ideas, questions, actions and other communications represent you as an individual and not Punahou School.
Unacceptable uses
The following actions are strictly prohibited under the Responsible Use of Technology policy:
» Transmission of any material in violation of any U.S. or state regulation is prohibited. This includes, but is not limited to: threatening or obscene material or material protected by copyrights or trade secrets.
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» Printing or downloading of copyrighted materials such as music, motion pictures, magazines, newspapers and other publications is prohibited unless authorized by the copyright owner or his/her licensee or allowed under the Fair Use Doctrine (see also Copyright Guidelines).
» School computers and/or the Punahou School network may not be used to bully, harass, threaten or intimidate others; to misrepresent yourself or others or to cause harm to the network or others.
» Use of the Punahou systems and network resources for commercial or business activities, other than those of Punahou, is prohibited.
» Use of the network for solicitations unrelated to Punahou, product advertisements or promotions, and political lobbying or campaigns (other than for school and alumni association offices) is prohibited.
» Distribution or sale of any Punahou email address to merchandisers or other mass marketing operations that may generate unsolicited email messages (“spam”) is prohibited. Giving Punahou email addresses to retailers and making online purchases through the network, except in connection with Punahou business, is strongly discouraged.
» The attempt to use any system or create a program to interfere with, change, or interact with programs, security settings, systems, networks, or devices that are the property of Punahou and are used for school related purposes by students, their parents/guardians and staff is prohibited.
» The attempt to circumvent security settings and content filters using tools such as proxies or VPN (Virtual Private Network) clients to access websites blocked by Punahou is prohibited.
Warranties
Backup your data. Punahou makes no warranties of any kind, whether expressed or implied, for the service it is providing. Punahou is not responsible for any loss or damage suffered through the use of its systems or networks, or the inability to use them. This includes loss of data resulting from delays, non-deliveries, misdeliveries or service interruptions. Use of any information obtained via the Punahou network is at the individual’s risk. Punahou specifically denies any responsibility for the accuracy or quality of information obtained through its network and internet services.
Security
Security on any Punahou account is a high priority, especially when the system involves many users. Anyone who identifies a security problem must notify a system administrator via the IT Help Desk. Problems should not be demonstrated to other users. A user should not give a password to another person or use another individual’s access information. Giving access information to anyone or attempting to log in to a Punahou computer or network or to the internet using another person’s account may result in immediate cancellation of user privileges.
Supervision
Punahou endeavors to provide appropriate, supervised access to its network and to the internet based on the age of the student and on the classroom or lab situation. It is clear, however, that supervision can never be absolute and individual users are expected to accept responsibility for their own actions. All students who access the internet agree to accept the responsibilities outlined in these guidelines.
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Vandalism
Vandalism will result in cancellation of technology privileges. Vandalism is defined as any malicious attempt to harm or destroy hardware, software or data of the School or of another user, the internet or any other network that is connected to the internet.
Non-Sanctioned and Personally Owned Devices
Non-sanctioned devices, such as personally owned laptops, cell phones, printers, and other devices, pose a great risk to the security and stability of the Punahou School network. At no time should students connect any personally-owned or personallyacquired devices to any Punahou School network, unless such access has been reviewed and approved by the IT Department. This rule extends to network components, such as switches and wireless access points. Such devices may be shunned from all Punahou networks permanently and potentially confiscated.
Terms and conditions
All terms and conditions stated here are applicable to all Punahou School devices, facilities and networks in addition to the internet. These terms and conditions shall be governed and interpreted in accordance with the laws of the State of Hawai‘i and the U.S.
Cell Phones, Smartwatches, and Other Mobile Devices
The use of personal or school-provided cell phones and other mobile devices should be in keeping with our educational mission and not detract from or interfere with the ability of a student, employee, volunteer or contractor to perform and complete their duties and responsibilities. Students must comply with the cell phone policies of the division in which they are enrolled (K-5, Case Middle School, or Academy) and in all instances should not use cell phones in classes without the explicit permission of the instructor. Faculty and/or staff may require students to turn in or turn off their personal devices during school activities.
Students in kindergarten – grade 8 may not have a personal device with them during the school day. All such devices must be kept turned off in their individual locker, or bag if they do not yet have a locker, and may not be used from the time a student arrives at campus through dismissal. Academy students may not have a personal device out in classroom settings, unless instructed to do so by their teacher for educational purposes. Failure to comply with this policy may result in a temporary forfeiture of the student’s device and constitute a citizenship infraction.
Social Media Policy
Portions of this policy were adopted from stopbullying.gov, a federal government website managed by the U.S. Department of Health and Human Services.
There is a time and place to engage in social media activities. There are age-appropriate policies regarding access to personal devices and social media. All students are expected to honor the minimum age policies of the social media sites which they use and are expected to abide by the policies of their grade level around device and social media use during the school day. Furthermore, the use of social or online media should not interfere or negatively impact the educational experience of students.
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While social media enables students to communicate with friends and classmates outside the classroom and away from campus, it should never be used as a tool to harass, ostracize, bully or otherwise harm any person. Punahou’s social media policy strictly prohibits any action that could be construed as cyberbullying, as defined in the Code of Conduct.
Punahou offers the following social media guidelines as a recommendation for student safety and well-being:
» Always use good judgment when communicating online. It is best not to communicate with strangers. Remember that people are not always who they say they are.
» If you receive any unwanted contact or communication from a stranger or person you know that makes you feel uncomfortable, tell an adult.
» Refrain from sharing your personal information online, such as your full name, address, birthdate, school schedule, phone number, email address, etc. Any information you share on your social network or via direct message can be made public, even if your profile is private.
» Online interaction with faculty and staff should be limited to educational or professional communication.
Policy for Repair, Damaged, or Lost Computers and Devices
Laptop and iPad Device Repairs
Punahou provides all repairs necessary to keep the laptop or iPad in working condition as a result of ordinary school-related use. In the event of damage, the device must be brought to school for repair. Punahou will determine whether to repair or replace the device. Families should not have the laptop or iPad repaired or replaced on their own.
Reporting Damaged/Lost Devices
Devices and peripherals that are damaged, lost, or stolen should be reported immediately to the IT Helpdesk (via the Helpdesk window, outpost, or email to helpdesk@punahou.edu).
If off-campus theft of a device occurs, a police report will need to be filed with the police report number furnished to Punahou School.
Replacement and Loaner Devices
In the case of repairs, loss, or theft, Punahou makes every effort to provide a loaner or “like new” replacement device to the student. If a repair is made, students will be notified by the Helpdesk to schedule a pickup of their original device and to return the loaner device. Loaners and replacement devices are subject to the same policy for repair and replacement as a student’s originally assigned device.
Repair/Replacement Fees
Manufacturer defects in materials and workmanship will be covered by Punahou School. Parents/guardians will be charged a technology repair/replacement fee if:
» Damage is caused by accident, abuse, misuse, fire, liquid contact, and other external causes.
» Damage is caused by operating the device outside of published Apple guidelines.
» Damage is caused by modifications to alter functionality or capability without the written permission of Punahou IT.
» The device is lost or stolen without a police report.
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Damaged Devices
» Parents/guardians will be charged a deductible based on the type of damage to the laptop.
Lost/Stolen Devices
» A replacement fee will be charged if a student loses their assigned device. The replacement fee is adjusted based upon the age of the device. If the device is recovered/found in normal working condition within 15 days of being reported missing, the family may be credited.
» For stolen devices, the replacement fee will be waived provided the student’s parent/guardian provides Punahou School with a copy of the police report which lists the missing device.
» If no police report is provided, parents/guardians will be charged for the replacement device and peripherals at an adjusted cost.
Damaged & Lost Peripherals
» Peripherals include keyboards, styluses, power adapters, and charging cables.
» Parents/guardians are responsible for the replacement of damaged or lost peripherals with the exact same item or subsequent version of the item.
» Lost or damaged peripherals may be purchased at the Punahou Bookstore, retail stores, or online.
» To help support our students in these situations, the Junior School and Academy Learning Commons carry a limited supply of short term peripheral loaners that can be checked out.
Fee Process
Punahou School self-insures student devices. An independent Apple-certified technician inspects all damaged devices and provides a repair cost to Punahou. Parents/guardians will be charged a deductible based on the type of damage to the laptop. Incident fees are subject to change at any time without notice.
Punahou IT will send monthly reports to the Business Office specifying details of damaged/lost devices and fee amounts that are applied to student accounts. Outstanding student account balances may impact the student’s access to online services as well as their graduation status.
Off-Rolled or Separated Students and Graduating Seniors
Off-rolled or separated students and graduating seniors must turn in their devices and peripherals by the last official day of school. Failure to return the assigned device and/or peripherals will be treated as a loss and the student account will be charged. Requests for an extension past the last official day of school cannot be made to IT. Students should meet with their deans or principal to request an extension.
Policy Exceptions
There may be special circumstances where the responsibility and cause of the damaged device are totally out of control of the owner (e.g., one student intentionally damages another student’s device). These situations may be better treated as discipline cases, whereby discipline and restitution are handled by the deans.
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12. Weapons and Firearms
To ensure that Punahou maintains a safe environment free of violence, firearms and weapons are not permitted, concealed or not concealed, with or without a permit, by any member of our school community while on properties owned or controlled by the School or at any School-sponsored event. Weapons include firearms, explosives, knives and other weapons that might be considered dangerous or that could cause harm. Students in violation of this policy will be subject to disciplinary action, up to and including separation from the School.
However, contracted law enforcement officers or sheriffs certified by the State of Hawai‘i and security officers for armored vehicle services contracted with the School, on official duties, may carry a firearm or weapon on campus. In addition, coaches, instructors and students associated with the School’s Air Riflery teams and participating in the School’s JROTC program may handle rifles associated with their interscholastic activity and/or JROTC program under the strict guidance and supervision of such programs.
Punahou School reserves the right at any time and at its discretion to search all vehicles, packages, containers, backpacks, purses, lockers, desks, enclosures and persons entering its property, for the purpose of determining whether any weapon is being, or has been, brought onto its property or premises in violation of this policy. Students who fail or refuse to promptly permit a search under this policy will be subject to discipline up to and including separation from the School.
Academy Citizenship Grades and Infractions
In grades 9 – 12, a student’s Citizenship grade reflects their actions and behaviors within our campus community.
Each Academy student starts the semester with an A in Citizenship. The actual Citizenship grade given at the end of each semester represents a student’s adherence to the Academy’s rules and policies and is determined by the number of demerits accrued by a student (see schedule below). About 85% of Academy students maintain the A throughout the semester. The Citizenship grade is averaged into a student’s grade point average (GPA) at the end of the semester.
Students are required to attend Assembly, Chapel, Advisory, assigned study halls, Health in 9th grade, Learning Strategies (if it appears on their schedule), and College Guidance class (for 10th graders only). Cutting any of these will result in one demerit for the first cut, two for the second and three for each cut thereafter for the balance of the semester. For example, a student’s demerit history for the semester might include one demerit for cutting Assembly in September and two demerits for a cut of Chapel in December. If these were all the demerits assigned, and if the student worked off no demerits, the first semester
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Grade Demerits Grade Demerits A 0 – 2 C 10 A- 3 C- 11 – 12 B+ 4 – 5 D+ 13 B 6 – 7 D 14 – 15 B- 8 D- 16 – 17 C+ 9 F 18
Citizenship Grade would be an A- (three demerits). The greatest number of demerits will also be assigned for any violations of the offenses defined as potentially expellable. When a student goes off campus without having a Privilege Card or a Green Slip, they receive 10 demerits and the loss of senior privileges. This occurs on the first offense.
Redeeming Demerits
Students may work off up to 10 demerits per semester, unless they are accrued because of major infractions. Chronic offenders may have this privilege revoked. The privilege of working off demerits assigned by a dean or a Discipline Board will be determined by the Council of Deans.
Student Disciplinary Process
Discipline at Punahou is meant to be fair and enable students to develop sound judgment. Students who violate Punahou’s Code of Conduct, policies or expectations of citizenship will face consequences for their actions as part of the learning process. Faculty and administration will enforce the School’s disciplinary process with students who demonstrate inappropriate behavior.
Disciplinary jurisdiction is normally restricted to the Punahou campus, its immediate environs and the location of any official school function (e.g., athletic contests, social events and extracurricular activities). Jurisdiction may be extended beyond the boundaries of the School and the school day when, in the judgment of the administration, student misbehavior puts other Punahou students or members of the Punahou community at risk.
Discipline and Separation Process by Grade Level Kindergarten – Grade 8
Children in the Junior School are expected to abide by Punahou’s citizenship values and act with courtesy, safety and respect for people and property. Expectations are clearly defined at the beginning of each school year, with increasing self-discipline expected as children grow and develop.
Discipline is handled in an age-appropriate manner with the intent to approach disciplinary situations as educational opportunities. If a student violates school rules or policies, an inquiry is conducted by a grade-level administrative dean to clarify the situation, understand context, consider extenuating circumstances and gather information from witnesses as applicable. Students are expected to be truthful and complete in their explanations at all times and in all circumstances. The grade-level administrative dean will review the information, meet with the student and contact parent(s)/guardian(s) to share information gathered and provide the student and parent(s)/guardian(s) an opportunity to ask questions and share other information. They may also consult with a team of administrative deans and/or the Junior School Principal to determine what consequences, if any, will be assigned. If, through this process, it is determined that the student has committed a major citizenship infraction, the administrative dean(s) will meet with the student and parent(s)/guardian(s) to provide recommendations for support and assign consequences, which will include a personal development rating of “1” or “not meeting expectations” in the quarter or semester in which the infraction occurred.
Methods of dealing with major citizenship infractions may include, but are not limited to, counseling with students and parent(s)/guardian(s), referral for professional counseling,
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restrictions to unsupervised time on campus, revoked eligibility for grade-level activities/ events, citizenship probation and/or suspension, or permanent separation from the School.
In the Junior School, review of a student’s academic standing may be conducted at any point in time if their progress does not meet grade-level expectations. The Administrative Deans will conduct a review in consultation with our learning support specialist counselor, teachers and the Junior School Principal. Parents/guardians will be invited to a conference about the student’s progress, plans for further support and expectations for continued enrollment. Students who refuse to comply with behavior expectations may be permanently separated from Punahou at any time.
Academy
Academy students who commit an intentional or reckless act inconsistent with school values may receive disciplinary action.
A wide range of actions can be taken in response to undesirable behavior and breaches of trust, including, but not limited to: warnings, demerits, work assignments, withdrawal of off-campus privileges, withdrawal of eligibility for special events or extracurricular activities and separation from the School.
Students who stop attending classes or who refuse to comply with behavior expectations may be separated from Punahou at any time.
A student whose grades regularly fall below 2.0 or a student who receives two or more semester failures (including citizenship), or who is deemed to be chronically underperforming, risks being separated from the School. The student’s academic status will be evaluated, and the student’s parents/guardians will be notified. Failure in a required subject may result in mandatory summer school attendance and/or limits placed on extracurricular activities to ensure continued enrollment.
Although very rare, sometimes a pattern of behavior does not lend itself to the discipline process. Students whose pattern of conduct is determined to be troublesome to others and intractable may be permanently separated from Punahou at any time.
Note: Families of students K – 12 who are enrolled in Punahou and are withdrawn or separated from the School prior to the end of the year remain liable for payment of tuition and fees for the full academic year.
Discipline Board
When the School learns that a student has acted in a manner inconsistent with the citizenship expectations, an inquiry will be conducted and a Discipline Board may be convened.
If the investigation reveals that the student has acted in a manner inconsistent with our values, the board will assign consequences which may include, but are not limited to: demerits, campus workdays, at-home suspension, revoked eligibility for athletics and activities or revoked eligibility for senior events, including Commencement, and the possible permanent separation from the School.
In the event a board is convened, it will review information, meet with the student and parent(s)/guardian(s), and determine what consequences, if any, will be assigned. Students are expected to be truthful and complete in their explanations at all times and in all circumstances.
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This process allows the board to clarify the situation, understand context, consider extenuating circumstances and provide the student and parent(s)/guardian(s) an opportunity to ask questions and share information with the board.
Reporting Major Disciplinary Infractions to Colleges
Punahou seniors should know what constitutes ethical behavior and should demonstrate evidence of good character. We expect our seniors to be forthright in all of their responses on college applications, particularly in explaining the circumstances surrounding any serious school disciplinary action that might be reflected in a citizenship grade.
Punahou adheres to the Statement of Principles of Good Practice as outlined by the National Association of College Admission Counselors and, when appropriate, will communicate with colleges and universities about students to divulge information concerning disciplinary issues of a serious nature. This includes providing up-to-date information and transcripts to schools which includes a citizenship grade.
Predicting how a college or university will react to such information is difficult. Punahou can best advocate on a student’s behalf when the student accepts responsibility for the consequences of his or her actions, learns from the experience and demonstrates a renewed commitment to our shared values.
Appeals Process
An appeal of serious disciplinary actions may be made to the principal first, and then the president. This provision cautions, however, that disciplinary actions are generally upheld on appeal unless there is a showing of mitigating circumstances or evidence that was not presented to the School during the disciplinary process for good reason. In all cases, the decision of the president is final.
Attire and Grooming
Student attire reflects the collective values of our school community, along with respect for self, safety, good health, self-expression, accountability and comfort. A student’s grooming and attire should not interfere with their learning or that of another student.
Generally, Punahou expects clothing and hairstyles that are neat, clean and appropriate in a school setting. If a student’s chosen appearance is not in compliance with the age-appropriate guidelines, they may be required to change or modify their attire.
Kindergarten – Grade 5
In the early elementary grades, children should wear neat, clean and comfortable attire that is modest and loose fitting.
» On field trips and PE days, appropriate shoes or slippers are required. Footwear is optional on other days. Wheelie shoes present a safety concern and should not be worn to school. Platform type footwear should not exceed 1 inch in height.
» Clothing should be free of offensive language or imagery, holes, tears, rips and not be ragged in appearance. Dresses, shorts or skirts must be at least thumb-tip length. (This is measured by having the child place their arms at their side. Hemlines should reach the thumb tip or longer.)
» All tops must have a collar or crew neckline. They must be long enough to easily tuck into shorts, pants or skirts and cover undergarments and midriffs. Hats may be worn outdoors.
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Physical Education
Children should wear school clothes compatible with active play on PE days. Covered “athletic” type shoes are recommended all the time and are required for some units of physical education. Only shoes that have non-marking soles are allowed for use on the tennis courts. For swimming in grades 3 – 5, students wear their own swimsuit or swim shorts. Parents and guardians may want to consider having a pair of shoes kept at school for PE activities and field trips. The PE teachers also recommend that children wear sunscreen daily.
Grades 6 – 8
Student attire reflects the collective values of our Case Middle School community, along with respect for self, safety, good health, self-expression, accountability, and comfort. A student’s grooming and attire should not interfere with learning. Punahou expects students in grades 6 – 8 to wear clean clothing that is appropriate in a school setting by meeting the requirements below. If a student’s attire does not meet these requirements, the student may be asked to change or modify their attire, which may include a parent or guardian dropping off clothing to school.
» Students must wear their Punahou-issued student ID card in a visible location, ideally chest high, whenever on campus.
» Students must wear clothing including both a shirt with pants or skirt, or the equivalent (i.e., dresses, leggings, or shorts) that fully covers their underwear.
» Clothing must have fabric in the front, back, and on the sides under the arms.
» Fabric of all clothing should be fully opaque.
» Clothing must have straps with necklines at armpit height or higher.
» Clothing must cover the midriff.
» Bottoms (shorts, dresses, skirts, pants, leggings) must completely cover both underwear and buttocks.
» Rips in bottoms are permissible as long as underwear and buttocks are completely covered.
» Shirts and tops may not have rips.
» Clothing depicting or advocating profanity, violence, criminal activity, use of alcohol or drugs, pornography, or hate speech is not permitted.
» Hats and hoods may not be worn inside.
» Footwear must be brought to school daily. Covered-toe shoes are required for safety reasons in Physical Education, Design Technology and Engineering classes, Art classes, Culinary Arts, Woodshop, certain Science experiences such as labs, and various outdoor experiences (including but not limited to Gardening) and field trips.
Enforcement
Should a student be out of dress code, the student will be asked to change into attire that is in dress code and parents/guardians will receive an email with their dean cc’d. If there is a second dress code infraction, an email will again be sent with the dean cc’d, and the dean or a school administrator will follow up with a phone call home. If there is a third dress code infraction, a parent or guardian will be called and expected to drop off clothing to school that meets the dress code requirements for the student to wear at school. Further infractions after the third infraction will result in a parent or guardian dropping off clothing that is within the dress code to school.
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Grades 9 – 12
Section 1. Basic Principle
Certain body parts must be covered for all students at all times. Clothes must be worn in a way such that the pelvic region, buttocks and nipples are fully covered with opaque fabric. All items listed in the “must wear” and “may wear” categories below must meet this basic principle.
Section 2. Students Must Wear* (while following the basic principle of Section 1 above)
» A shirt (with fabric in the front, back and on the sides under the arms or a dress), AND
» Pants/jeans or the equivalent (for example, shorts, a skirt, sweatpants, leggings, a dress, a jumper or romper), AND
» Their school-assigned current student identification badge visible above the waist.
*Experiences that include attire as part of the curriculum (for example, PE, speech and debate, travel programs, graduation events, etc.) may include assignment-specific dress. Shoes are also required in some specific activities (for example, glassblowing, science and design technology labs, and athletic shoes for PE).
Section 3. Students May Not Wear
» Hats or hoods in chapel, or assembly or classes at teachers’ discretion.
» Violent language or images, hate speech, profanity or pornography.
» Images or language depicting or promoting any illegal item or activity (including drugs and alcohol).
» Images or language that creates a hostile or intimidating environment.
» Any clothing that reveals visible undergarments (visible waistbands and visible straps are allowed).
» Any item that obscures the face (except as a religious observance or for healthrelated reasons).
Section 4. Dress Code Enforcement
To ensure effective and equitable enforcement of this dress code, school administration and staff will follow the following guidelines:
» Students may be removed from learning environments (classes, the Learning Commons, outdoor spaces, etc.) as a result of a dress code violation as outlined in Sections 1 and 3 above. Students in violation of Section 1 and/or 3 will be provided two (2) options to be dressed more to code during the school day:
» Students will be asked to put on their own alternative clothing, if already available at school OR
» Students will be provided with temporary school clothing to be dressed more to code for the remainder of the day.
» Dress code enforcement of any student should not be because of racial identity, sex assigned at birth, gender identity or expression, sexual orientation, ethnicity, cultural or religious identity, household income, body size/type or body maturity.
These dress code guidelines shall apply to regular school days and summer school days, as well as any school-related events and activities, such as athletic events, dances, prom, Carnival, etc.
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Students who feel they have been subject to discriminatory enforcement of the dress code should contact the Associate Principal for K-12 Student Life.
Physical Education
Students are required to wear PE uniforms (shorts and T-shirts are available for purchase at the Punahou Bookstore) and athletic shoes. Only shoes that have non-marking soles are allowed for use on PE facility floors and tennis courts. For swimming units, students wear their own swimsuit or swim shorts.
Enforcement
Attire and grooming that are deemed inappropriate will be reported to deans, who will assign demerits based on the number of previous violations. Students who establish a pattern of violations may have the privilege of working off demerits revoked, and habitual disregard for this policy may result in disciplinary action.
If in doubt whether clothing is approved, students can consult with deans. Deans’ decisions on the appropriateness of attire will be considered final.
Additional Rules and Policies
Excessive Absences/Tardiness/Problematic Attendance
Excessive absences from school, tardiness or problematic attendance patterns, whether the absences have been approved by the School or not, may result in a student’s separation from the School at the School’s sole discretion.
At Punahou, we value the presence of each student on our campus and believe that regular attendance is an essential part of being a member of the community. It is also critical to successful completion of academic coursework and learning through interactions with peers and adults. While we understand that absences may be a result of a variety of reasons (including certain health reasons), if absences reach 20% for the semester in any of a student’s courses for any reason, the student will risk a grade of F or NC (No Credit) in the course, as determined by the School.
Please also note that any unexcused absence is considered a cut. An unexcused absence from a single class (a “class cut”) may result in a lowered academic grade for that course. Most departments use one of two guidelines for lowering academic grades: two cuts in a quarter may result in a failure for the quarter or three cuts in a semester may result in a failure for the semester. Please have your child consult their course syllabus for specific class guidelines.
Card Playing and Gambling
While card playing is permitted in certain areas, no gambling is allowed. Magic, Pokemon and other Trading Card Games (TCG) are not allowed.
Non-Punahou Sponsored Businesses and Fundraising
Students and families may not engage in soliciting or conducting business or fundraising on campus without prior approval from the School.
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Media and School Communications
Punahou seeks to safeguard student privacy in its communications about school programs and activities. There are a number of procedures in place to support this effort, which is managed by the Communications Office.
Media on campus
All media outlets and personnel, e.g., newspaper, television, filmmakers, etc., who wish to come on campus or who are invited to come on campus, are managed by the Communications Office. Access to students on campus is granted only upon approval by both the School and parent(s)/guardian(s). Exceptions include Carnival and other public events.
Student media release
Parents/Guardians are asked to sign a media release as part of the enrollment agreement. This release allows school photographers and videographers to photograph or record students in the regular course of the school day or school activities for use by the School.
Student images and names
» In ads, publications and videos targeted to external audiences, students may be identified with first and last names and class year.
» The Communications Office contacts parents/guardians for special photo requests planned outside of the regular course of the school day and school activities.
Volunteer Drivers
Along with school buses and chartered transportation, Punahou enlists volunteer drivers (parents/guardians, etc.) to drive vehicles that transport students to off-campus activities both on Island and off-Island. Prior to providing transportation, volunteers are expected to obtain and sign Punahou’s Volunteer Driver Agreement from the School department they are providing transportation for and adhere to the terms listed in the Volunteer Driver Agreement. In addition, the volunteers must adhere to all the additional terms in the School’s Code of Conduct.
Ride-Sharing
The School and its employees will not facilitate the hailing or boarding of ride sharing vehicles for students (with exception of certain school trips or activities), nor does the School or its employees assume any responsibility for students or other members of the community who arrive to campus via a ride sharing service, or who board a ride sharing vehicle on or near campus.
Food Delivery Services on Campus
Unless approved by a supervising employee or the student’s grade level dean, the delivery of food on campus through third party food delivery services is prohibited.
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Parent and Guardian Expectations
We welcome parents and guardians to play an involved role in their child’s education and experience at Punahou.
We expect parents and guardians to cooperate with the decisions made by the deans, principals, discipline boards and administrators that may involve student behavior or misconduct as well as a student’s academic standing and overall experience at Punahou. There are occasions where disciplinary actions may be taken regarding individual students, and parents and guardians are expected to cooperate with the implementation of these decisions.
Parents and guardians are expected to behave civilly in their interactions with all individuals employed by Punahou, including co-curricular staff such as coaches and advisors, and to respect the policies and functions of the School on-campus, off-campus (including during School sponsored events), or in digital or electronic communications. In situations where a parent/guardian’s behavior disrupts the function of the School, or when a parent/guardian harasses, threatens or behaves disrespectfully towards school employees, the parent/guardian may incur consequences, including restricted access to campus. In rare cases, the child or children may be immediately separated from Punahou. Parents/guardians will be responsible for full tuition in such cases.
Communication, Questions and Concerns
Open communication between home and school is critical to a successful experience for our students. Punahou relies on a trusting and collaborative relationship with parents/guardians.
Teachers are available by phone, email, at parent/guardian conferences and at Academy Back to School Nights to respond to questions. Administrators, deans and principals are also available to assist with a question or problem.
Parents/guardians are reminded that the proper channel for communication is first to the teacher, dean, then to the principal and president. The school staff strives to do its best to listen and respond to concerns that are raised.
Gifts to Punahou Employees
While the School wishes to nurture the spirit of goodwill, gifts to teachers, other employees and volunteers must be carefully controlled.
Gifts at any time of the year are discouraged, but may be offered if made or created by students, or if purchased at a small cost as a token gift. The School allows group or class gifts with an aggregated value of up to $150 per school year to a teacher, coach or staff member as long as the individual givers and amounts are not disclosed to the recipient. Individual gifts with an aggregated value of up to $25 per school year to a teacher, coach or staff member are allowed as long as they are shared with other employees and not taken home (e.g., flowers and edibles).
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Matters of Family Law
Parents/guardians are required to provide the School with official court documents any time those documents explicitly name the School or refer to the School in general as a place of custody exchange or restricted access. These documents may include divorce decrees, custody agreements, temporary restraining orders and protective orders.
Parents/guardians are asked to proactively notify the administration in the event such documents become available so that they can be properly assessed, and any necessary plans can be developed. Such plans may include changes to parental and guardian access to information and/or the School’s facilities.
The School is increasingly being asked to provide student-related information in family court matters. While the School will provide its normal communications with parents/guardians when such requests are made, the School endeavors to maintain the privacy of all studentrelated information, such as student teacher/administration communications, student counseling and disciplinary and academic records. We believe this privacy policy is in the best interest of our students and avoids the School’s entanglement in family court matters. Should you have questions regarding this subject, please contact the grade level dean’s office.
Parent/Guardian Responsibilities Regarding Events, Prohibited Substances, and General Behavior
In support of responsible and safe student behavior off campus, one area of concern is private parties, which may be unsupervised or have alcohol or drugs available. Students and parents/guardians should be aware of the potential dangers of alcohol toxicity, drug overdoses, sexual assaults and fights and brawls at private parties.
Parents/guardians who host parties or facilitate parties for Punahou students at venues, such as hotel rooms, assume legal liability for any and all behaviors that occur. This includes, but is not limited to, parties that precede or follow Punahou events.
Behavior and actions by students and/or parents/guardians at events that endanger Punahou students or that are deemed by the School to violate the letter or spirit of this Code of Conduct may result in disciplinary action up to and including separation from the School. Families may be responsible for any outstanding tuition and fees owed to the School.
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SECTION II: Support and Resources
Student Support Services
We recognize that students have diverse needs and are impacted by a variety of factors. Deans, counselors and learning support specialists work as a team to provide student support in the areas of academic counseling, social-emotional counseling and learning support.
In Kindergarten – Grade 8, our Student Support Team aims to inspire and support students’ academic, social and emotional development through a safe, equitable and accessible environment. To activate support, a team is formed, usually consisting of a student’s teachers, Dean and Counselor and/or Learning Support Specialist. The team collaborates with the families, Punahou faculty and staff and community providers, as needed, to realize those supports and fulfill our educational mission.
In the Academy, Students are supported in their learning journey by caring adults, including their Class Deans, advisory teachers, faculty, Counselors, and Learning Support Specialists. The Counseling and Learning Support departments are composed of counselors, a learning support specialist and a licensed psychologist equipped to support student needs.
Social, Emotional and Ethical Learning
Students’ social, emotional and ethical learning (SEEL) is supported throughout the school day in various ways. SEEL guides curriculum choices and classroom instruction K – 12 and is often woven throughout core subjects, Chapel, Health and Wellness courses and, beginning in middle school, advisory activities. In the Academy, the Psychology and Well-being department also offers a variety of courses and experiences aimed to build resilience, emotional regulation, mindfulness and healthy choices. Schoolwide, Counselors are available to support teachers by providing targeted classroom lessons focused on specific affective skills.
Learning Support
Learning support specialists collaborate within the Student Support Team to coordinate appropriate support structures at school. Learning Support Specialists provide individualized support to students with learning differences, communicate with parents/guardians and outside providers, and observe and adjust classroom accommodations, as needed. Learning Support Specialists also provide guidance to families seeking information about specific learning differences.
In the Academy, the Learning Support program is designed to enrich the educational opportunities of a cognitively diverse student body. To fully provide a supportive and inclusive learning environment, we recognize that some students may require additional accommodations to assist with learning differences or qualifying health conditions. While Punahou strives to provide certain accommodations, starting in grade 9, students with a Learning Profile must be able to independently manage Punahou’s fast-paced instructional environment and demanding curriculum with those specific accommodations in place.
Parents/guardians understand that, while the School remains committed to the academic excellence and personal growth of each of its students, students have varying skills, talents, and capabilities. By enrolling their child at Punahou, Parents/guardians understand that the School cannot guarantee the academic success or social readiness of any individual student and that the School does not guarantee that the Student will succeed in meeting the School's minimum performance standards.
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Counseling
Counselors collaborate and consult with administration, school staff, teachers, health care providers and families to provide general guidance and faculty support to help students be successful at school. Counselors encourage, intervene and advocate for students experiencing personal, academic and/or developmental difficulties.
Available support services include: Counseling (individual and group), consultation, crisis intervention, social and emotional education and in-class support. Attention is paid to the sensitivity of the content of counseling conversations. Depending on the situation, legal requirements may demand that information be revealed to prevent harm to the student.
Psychological Health and Safety
Punahou’s counseling and psychological staff will use their professional training and judgment as well as consult with other support personnel in caring for students experiencing mental health challenges. Whenever they encounter a student who they believe may be at risk of harm to themself or to others, the School will notify that student’s parent(s) or legal guardian(s). Conversely, the School may elect to hold other student-specific information privately if the School believes that divulging such information could put a child at additional risk of harm. At all times, the School will endeavor to act with the student's safety in mind.
Students may present troublesome behaviors or feelings that could cause administrators to require an assessment of a student by an external mental health professional selected by the School. This may include requiring the student to complete a psychological or psychiatric evaluation by a licensed psychologist or psychiatrist.
The School reserves the right to review procedures and make determinations about the degree to which assessments conducted by mental health practitioners satisfy the School’s requirements.
As a condition of continued enrollment, parents/guardians may be required to sign waivers allowing health care providers to consult fully with the School. Administrators may also require verification of cooperation with a treatment plan developed by a psychologist or psychiatrist as an additional condition of continued enrollment.
Students required to complete assessments regarding their risk of harm to self or others may be asked to stay home (absences will be excused) from school until their evaluations have been completed and, when required, appropriate mental health treatment has been implemented. These students will be permitted to return to school when the administration determines a return is appropriate.
In making this determination, the administration may consult with treatment providers. Additionally, meetings with school mental health professionals, administrators, parents/guardians, and/or the student may be required. A return to school may be conditional on cooperation with expectations determined on a case-by-case basis.
In extremely rare circumstances, the School may separate from a student when the family does not cooperate with medical/psychological treatment or when treatment is not sufficiently effective, as determined by the School. The administration will evaluate, in a consultation with medical professionals it chooses, whether the student’s medical
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and/or psychological condition precludes consistent, appropriate participation in school by the student.
Administrators may require drug testing at the family’s expense for a student at any time. The results of the test will be for the family and administrators, and will be used by the School for counseling and retention purposes.
Community Care Response Team
The Community Care Response Team (CCRT) is responsible for the management of cases related to allegations of sexual abuse and harassment involving members of the Punahou School community. The CCRT is made up of school principals, deans, faculty members, counselors and other school administrators, including a Community Care Liaison (CCL).
During the process of addressing a report of sexual abuse, the CCRT will ensure that the victim’s safety is paramount and will provide or make referrals to other types of support as necessary. The team also involves the student’s family as the first line of response in dealing with sensitive matters.
The CCRT is responsible for:
» Student Safety: The CCRT will determine if any immediate emergency, medical or legal assistance is required or requested by the student. The CCRT will determine if measures are needed to separate the student and alleged offender and, if so, implement those measures.
» Student Support and Accommodations: The CCL will establish contact with the student and their family to offer support services that may be appropriate to their situation, and keep the student and family apprised of the status of the School’s response to the report.
» External Reporting: The CCRT will ensure all mandated reports have been made to the appropriate public agencies.
» Confidentiality: The CCRT will make every effort to maintain the confidentiality of the report and subsequent investigations – notwithstanding mandatory reporting laws and civil requirements for disclosure – and limit disclosure to those persons with a “need-to-know.”
Community Care Liaison
The Community Care Liaison (CCL) acts as a support, point of contact, resource and advocate for students who report sexual abuse or harassment. The CCL assists students during the course of the CCRT’s response and conclusion of their review and any investigation that is conducted. The CCL also:
» Takes appropriate measures to protect and assist the student who reports abuse or harassment, including coordinating with local law enforcement and court systems.
» Makes referrals for or facilitates professional school and/or public resources for the student who may need medical or psychological services.
» Informs the student of Punahou’s internal and public mandated reporting obligations.
» Advises the student and their family that Punahou may conduct an investigation into their report – notwithstanding the student’s desire to participate.
» Advises the student and their family of their right to pursue criminal charges against offenders in cases of child abuse or sexual assault.
» Educates the student on the CCRT’s responsibilities and procedures to address their re-
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port.-
» Keeps the student and their family informed of CCRT actions and results.
» Informs the student about what constitutes retaliation and how to report it.
» Documents actions taken to support and communicate with the student and their family.
Safety and Privacy Accommodations
The CCRT and CCL assist with providing certain accommodations from Punahou to address safety or privacy concerns, the impact of trauma or stress or scheduling conflicts that arise as a result of judicial or criminal proceedings. Punahou School will ensure that such accommodations are provided where appropriate. Common accommodation requests include:
» Excused absences
» Extensions on assignments
» Retroactive or late drops
» Adjustments in schedules or locations
» Class reassignment
» Request for no contact between student reporting the incident and responding party
Behavior Intervention and Threat Assessment Management Team (BITAM)
The BITAM’s primary function is to help keep the community safe through connecting individuals whose behaviors are concerning, disruptive, or threatening towards others to the appropriate support services. BITAM utilizes an approach that incorporates both prevention and response to specific situations. In doing this, BITAM:
» Gathers and manages reported information.
» Assesses the level of threat an individual’s behavior poses.
» Intervenes with individuals and connects them with support services and intervention resources.
» Coordinates with Deans, Principals, and Human Resources.
» Cooperates and consults with external law enforcement agencies as well as Threat Team Hawai‘i.
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Important Phone Numbers 1. Punahou School Administration: 808-944-5711 2. Punahou School Anonymous Helpline: . . . . . . . . . . . . . . . . . . . . . . .844-513-8110 3. Hawai‘i CARES Crisis Line: 808.832.3100 4. National Crisis Text Line: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .741741 5. National Suicide & Crisis Lifeline: . . . . . . . . . . . . . . . . . . . . . . .988 (call or text) 6. Trevor Lifeline (LGBTQ+ Support): . . . . . . . . . . . . . . . . . . . . . . .866-488-7386 or text START to 678-678 7. Hawai‘i Child Welfare Services: . . . . . . . . . . . . . . . . . . . . . . . . . . . . .808-832-5300 8. Honolulu Police Department: . . . . . . . . . . . . . . . . . . . . . . . . .911 or 808-529-3111
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