PAGINATION IN PRESTELIGENCE
STEP 1 — Find the edition in Status.
STATUS — HOME PORTAL
• Pages for live editions automatically populate in “Status” as “schedules.”
• Missing a schedule? Holler at the shift supervisor.
• Choose pub + pub date from “Status” using filter options.
• The entire schedule for that edition will be displayed via thumbnails.
STATUS — LAUNCHING DYNAMIC EDITIONS
• Click on the DE (Dynamic Edition) icon (bottom right corner) on any page in your schedule to launch Dynamic Production.
>>> This will effectively launch the entire edition in Dynamic Production, not just the page you selected.
• Each edition will pop open a new tab in your web browser.
>>> You’re now ready to begin laying out pages.
STEP 2 — Apply settings for page automation in DP.
DYNAMIC PRODUCTION — LAUNCHING STORY MANAGER
• After launching your dynamic edition, move your cursor to the left (pages) panel.
• To “claim” a page, click on the “claim” icon directly below the page. With your page claimed (left panel) and selected …
• Select “Stories” in the right panel.
• In the “Add Stories” field, be sure to deselect jumps already placed (highlighted in green) before running automation.
>>> The stories showing in your panel are the stories that were assigned to that particular page in the budgeting tool.
• Click on “Add Stories.”
• This leads you to the “Story Manager.”
DYNAMIC PRODUCTION — STORY MANAGER OPTIONS BEFORE AUTOMATION
• Title — headline displayed, no action needed
• Category — similar to BLOX’s zz_styling tags; this applies a ruleset for automated formatting
• Assets — shows you whether related assets are included with a package
• Rank — set by newsroom
• Column inches — length of text
• Columns — how many columns (width) you want the package to be
• Max Depth — depth allowance for package
• Media — determine how many photos you want to run
• Layout Strategy — options below
>>> “Must Fit” — DP will only place this package if the entire package fits.
>>> “Overflow” — This will place what DP can fit on the page. Overflow will be available, but a jump won’t be created.
>>> “Create Jump” — DP will place what it can fit on the page. A jump will be generated, and the designer will then see this jump as needing to be placed when back in the page view.
>>> PRO TIP — Local agate (“Scoreboard” category) will be measured in the same manner as stories (column inches). Set agate to overflow instead of must fit — since column inches estimate will be longer than what it actually will be once formatted.
DYNAMIC PRODUCTION — STORY MANAGER, TIPS ON SETTING COLUMNS
• For section fronts, setting “Columns” and “Max Depth” will help achieve the front you want.
• For inside pages, setting “Columns” to “Any” and not setting a max depth will give more options without restrictions.
DYNAMIC PRODUCTION — STORY MANAGER, TIPS ON PHOTO PLACEMENT
• The first photo uploaded will be the default primary.
• Unless you select “Preferred” under additional photos, the automation will focus on one primary.
• You can mark multiple photos as “Preferred.”
• Under the “Media Option” menu, you can select how many photos you want to run with a package.
• If “Default” is set, the system will solely place whatever is set as the primary photo. If additional photos are selected as “preferred,” those will also run.
• Photos import into My News 360 in the same order they’re uploaded to BLOX.
>>> After setting your options, hit “Begin Page Layout.”
STEP 3 — Choosing an automated layout in DP.
DYNAMIC PRODUCTION — STORY MANAGER, AUTOMATION
• When layout options are presented, the system’s best pages will be presented first.
• If you’re not happy with your options, go to the “Layout Priority” dropdown menu in the top left corner.
• If layout options presented don’t have all of the stories placed from the original “Story Manager” selection, a red box will display above that
layout with the number of stories that didn’t make that particular layout.
• If you hover over that box, you’ll see which story/stories weren’t placed.
• If AP stories are listed in the “Story Manager” and the pub doesn’t have AP photo access, simply set “Media” to “none” to eliminate all photos from layout options.
• Algorithm fills items from the top and to the right.
>>> To return to the “Story Manager” to adjust settings, click on “Manage Stories” in the bottom left corner. Make adjustments, hit “Begin Page Layout.”
>>> To select a particular layout, click on the page, hit “Okay” in the bottom right corner. Dynamic Production will relaunch for page design.
STEP 4 — Return to DP. — more on tools in separate “DP tools + Q&A” doc
DYNAMIC
PRODUCTION — TOOLS
Adjusting automated page layouts
• Toggle Guidelines — grid view
• Align Page (text-only icon) — Snaps assets to the grid, adds rules between the packages
• Modify Pub Plan (text-only icon) — Relates to layouts, hitting the icon takes you back to “Status,” allows you to make adjustments from there
— will include changes to ad stack(s) + number of pages/sections
• Reload — Glance at overall progress of an edition — must save to show latest version
• In Use menu — customize however you want
• Dropdown template menu — Change the template on the fly, if needed.
• If content was placed and you decide to change the template, all content will wipe out, ad stack will remain.
• Fit Button — In layout properties, works well for tightening headline boxes.
DYNAMIC PRODUCTION — MANUAL FORMATTING
• Select the text block you want to edit.
• Make adjustments in the “Properties” window.
• To apply a paragraph style to everything in the content window, select your style from the “Paragraph Styles” dropdown menu. (To make changes to the entire content window, don’t select any text.)
• To adjust the number of columns of text within the text box, set columns in “Properties” > “Layout.”
• When rewriting headlines in the content window, don’t split the words up by deck. Let the algorithm do the work.
• Trim text from the content window, not the page view.
DYNAMIC
PRODUCTION — DELETE ELEMENTS + UNDO STEPS
• To delete something, select object(s), press >>> fn (function) key + delete
• To undo your last move, click on the circular icon (left of “ad” icon, top menu)
• To undo all content placed, click on the left arrow, which resembles a rewind button (left of “undo” icon, top menu)
STEP 5 — Prepping designed pages for proofing.
• In the top right panel, choose the “select a status” dropdown menu.
• Choose “ready for print.”
>>> When you update the status to “ready for print,” the page automatically saves.
• Refresh “Status” portal outside of DP.
• Page should now flow to “waiting for review,” the proofer’s green light.
>>> See the “core pubs” channel Slack for the assigned proofer, and send a DM alert, if requested.
*** STEP 7 — Prepping full pages (without content) for output.
*** This applies to full-page class, full-page ads, full-page comics, full-page features and full-page TV grids. Some editions may not have any pages that don’t require page design.
• Launch the dynamic edition in DP.
• Claim the page (middle edit icon below page in left panel).
• Click on the page (image space of the page in the left panel).
• In the top right panel, choose the “select a status” dropdown menu.
• Choose “ready for print.”
>>> You don’t have to hit “save” (top right panel) if you’re solely updating the status for a full class page or a full-page ad.
• Refresh “Status” portal outside of DP.
• Page(s) should now flow to “waiting for review” for the proofer.
>>> You can launch your dynamic edition once, move all full class pages and full-page ads to “ready for print,” then return to “Status” to prepare all full pages for output at once.
STEP 8 — Outputting designed pages in Status.
Pages can’t be output unless they’re in “waiting for review” mode in the “Status” portal.
• To select a page to output, hit “shift” + “click” (not right click) on the page.
>>> You can select multiple pages to output at once doing the “shift” + “click” route, and hit “accept selected” from there.
• You’ll use “accept selected” to output the pages you have selected — this can be one or more pages, depending on what you’ve selected.
>>> If you want to output an entire edition, as long as all pages are in “waiting for review,” you can hit “accept all” to output the entire edition. (No “shift” + “click” necessary.)
>>> Color positions are built into each page, so when we output pages, we don’t have to take different steps whether it’s a color or BW page.
Proofers will ultimately output each page for each section they’re assigned to proof.